Note: To be mailed by certified mail, return receipt requested.
[Date]
[Name of CEO]
[Title of CEO]
[Company Name]
[Street Address]
[City, State, Zip Code]
Re: Compliance Evaluation of (insert name of contractor)
OFCCP No. ___________
Dear [insert name of CEO]:
The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) is reviewing (insert name of contractor)’s compliance with one or more of these authorities and their implementing regulations at 41 CFR Chapter 60: Executive Order 11246, as amended; Section 503 of the Rehabilitation Act of 1973 (Section 503), as amended; or the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
[Optional - Provide a summary of events in the compliance evaluation since the issuance of the PDN, where applicable. The summary should include events such as the date of the PDN, extensions granted for a contractor response, the contractor’s response date, and any additional events of note such as additional onsites, interviews, or requests for information.]
Having reviewed (name of contractor)’s submissions and all other evidence obtained during the course of the compliance evaluation, OFCCP finds (insert name of contractor) is not in compliance with [insert one or more of the following: Executive Order 11246, Section 503, and/or VEVRAA.]
Consequently, we are issuing this Notice of Violation. The violation(s) and corrective action(s) needed are set forth below:
1. VIOLATION(S):
(List and describe the violations)
CORRECTIVE ACTION(S):
(After each violation describe the needed corrective actions)
To come into compliance, (name of contractor) must enter into a binding Conciliation Agreement with OFCCP that encompasses all of the corrective action(s) described above. It is our sincere desire to avoid enforcement proceedings. Therefore, we ask that you contact [insert assistant district director name and title here], or compliance officer [insert name], or me within five business days of receiving this letter at [insert office phone number] to begin conciliation and resolution of the specified violation(s).
Sincerely,
[Name of district director]
District Director
cc: [insert name of the head of establishment/construction contractor official over the geographical area under review]
[insert name of the designated representative]