Certified Mail, Return Receipt Requested
[Name of CEO]
[Title of CEO]
[City, State, Zip Code]
Dear (insert name of contractor official):
The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP), received a complaint filed under the provisions of (insert one or more of the appropriate legal authorities enforced by OFCCP). A copy of the complaint is enclosed.
This office has been assigned the complaint for investigation under the (insert the name of one or more of the appropriate legal authorities enforced by OFCCP underlying the complaint) and its implementing regulations at (insert the appropriate CFR part and section citations for the complaint). The applicable regulations may be found on the U.S. Department of Labor’s website at https://www.dol.gov/general/cfr/title_41 (see Chapter 60). The laws and regulations enforced by OFCCP prohibit federal contractors and subcontractors from discriminating in employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. They also require federal contractors and subcontractors to take affirmative action to employ and advance in employment individuals from these particular groups. In addition, contractors and subcontractors are prohibited from discriminating against applicants or employees because they inquired about, discussed or disclosed their compensation or that of others, subject to certain limitations.
As required by OFCCP’s regulations, please retain full, accurate records relevant to this complaint and ensure that there is no harassment, intimidation, threat, coercion or discrimination against the complainant, or any participant in the investigation [insert the appropriate citations: 41 CFR 60-741.69 and 60-741.80-.81, 41 CFR 60-300.69 and 60-300.80-.81, 41 CFR 60-1.32 and 1.43].
This letter is a notice that OFCCP is investigating the complaint; it neither prejudges the issues nor implies that your company violated any law. It is also a notice to retain information that will later permit an expeditious investigation and resolution of this matter.
You may wish to review and attempt to resolve this complaint internally and, if you are successful in resolving it to the satisfaction of the complainant, we will need verification from the complainant. However, OFCCP reserves the option to conduct its own investigation if, in its judgment, the circumstances warrant.
If you do not wish to make an attempt to resolve this matter, or you are unsuccessful in doing so, you may wish to send us a statement of position or evidence concerning the complaint. Any material you submit will be included in the case file, and will be considered when the complaint is investigated. Please note that during our investigation, we may need to examine your current Affirmative Action Program required under 41 CFR [insert appropriate citations: 41 CFR 60-741, Subpart C; 41 CFR Part 60-300, Subpart C; 41 CFR Part 60-2].
If you have any questions, you may contact [insert name of compliance officer] at [insert telephone number].
[insert name of district director]
Enclosure: Complaint of [insert name of complainant and CMS#]