Letter L-2: Sample Inquiry Letter for Requesting Complaint Data from EEOC and State and Local FEPs

[Date]

[Name/Title]

[Agency or Organization Name]

[Street Address]

[City, State, Zip Code]

Dear__________:

The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP), scheduled a compliance evaluation for (insert name of contractor).

Our evaluation will assess the contractor’s compliance with Executive Order 11246, as amended; Section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212; and the implementing regulations for these authorities.  These legal authorities prohibit employment discrimination and require affirmative action to provide equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  Additionally, Executive Order 11246 prohibits federal contractors and subcontractors from taking adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or, in certain circumstances, the pay of their co-workers.

Please forward any information you have concerning complaints, charges or litigation filed against this contractor.  We are also seeking any other information you may have concerning the EEO attitudes, policies and practices of the contractor that you believe we should consider during the compliance evaluation.

The evaluation will begin in approximately 30 calendar days.  Therefore, OFCCP would appreciate receiving your prompt response to this inquiry.  Please contact me at (insert phone number) should you have any questions or require additional information. 

Sincerely,

(insert name of compliance officer)

Compliance Officer