References: Wagner-Peyser Act, as amended (29 U.S.C. 49); 20 CFR 652 and 20 CFR 653; JTPA Sections 202, 252, 262, 302, and 601, as amended by the Job Training Reform Amendments Act of 1992; Training and Employment Guidance Letter (TEGL) No. 4-88. Background: The JTPA Titles II-A, II-C and III allotments, and the Wagner- Peyser preliminary planning estimates, are for the program period July 1, 1995, through June 30, 1996. The Title II-B allotments are for the CY 1995 summer program. These JTPA allotments and the Wagner-Peyser preliminary planning estimates will be pub-lished in the Federal Register. The allotments for Titles II-A, II-C, and III, and the ES preliminary planning estimates are part of the Fiscal Year 1995 funds appropriated in the Department of Labor Appropriations Act, 1995, P.L. 103-333, for PY 1995. These appropriations include $1,054,813,000 for Title II-A, a 6.76 percent increase from the PY 1994 Title II-A level; $598,682,000 for Title II-C, a 1.64 percent reduction from the revised PY 1994 Title II-C level (including the $50 million rescission); $1,296,000,000 for Title III, a 15.92 percent increase from PY 1994; and $845,912,000 for allotments to States under Wagner-Peyser, a 1.57 percent increase from PY 1994. The base allotments for Title II-B total $867,070,000, or 1.09 percent below the previous year's level. Included in these allotments are funds from the Fiscal Year (FY) 1995 appropriation in the amount of $184,788,000. The 1994 and 1995 funds available for the CY 1995 Title II-B program will be issued through separate Notices of Obligation (NOOs). The $184,788,000 will not be available until July 1, 1995, at which time NOOs will be issued. The remainder will be issued on April 1, 1995. An additional $3,861,000 has been appropriated for Title II activities in rural concentrated employment program (RCEP) areas, the same as the previous year's level. Distribution of funds for the RCEPs is discussed below under item 5. JTPA/ES Joint Planning and Coordination Provisions: As plans are developed in accordance with relevant statutory provisions and schedules issued by the Department, States are reminded that particular attention needs to be given to the Governor's statement of goals and objectives for JTPA, and joint ES/JTPA planning initiatives consistent with Section 8(b) of the Wagner-Peyser Act, as amended. Note that further planning guidance may be provided for specific programs at a later date. RCEP States: Additional funds are available to assure, to the maximum extent possible, that funding for RCEPs under Title II programs is maintained at prior year levels. The Department previously reserved $250,000 from PY 1994 RCEP funds to be used for this purpose in the CY 1995 summer program. The RCEP appropriation for PY 1995 is $3,861,000. Of this amount, $250,000 is being reserved for the CY 1996 summer program. Therefore, $3,611,000 will be available for PY 1995 Titles II-A and II-C programs. It will be necessary for the States of Kentucky, Minnesota, Montana, and Wisconsin to provide the Department with the amount of the Titles II-A, II-B, and II-C RCEP allocations based on the allotments contained in this TEGL. This information should be sent no later than February 16, 1995, to the following address: Donald J. Kulick Deputy Administrator Office of Job Training Programs 200 Constitution Avenue, N.W. Room N-4459 Washington, D.C. 20210 Notice of Obligation (NOO): NOOs for the CY 1995 Title II-B summer youth program funds included in the FY 1994 appropriation, as well as the additional funds for RCEPs, will be issued in April. The NOOs for the remaining $184,788,000 appropriated in FY 1995 for the Title II-B program will be issued on July 1, 1995, because Congress appropriated these funds to be effective on that date. NOOs for the PY 1995 Title II-A, II-C, and III programs will be issued on July 1, 1995 and will include the additional Title II-A and II-C funds for the RCEPs. A second NOO will be issued to each State after November 1, 1995, for Title III, to increase or reduce the funds available to the State to reflect the amount of reallotted funds the State gains or loses, as discussed in TEGL No. 4-88. Title II-A Allotments: Attachment I shows the PY 1995 JTPA Title II-A allotments by State. For all States, Puerto Rico and the District of Columbia, the following data were used in computing the allotments: - Data for Areas of Substantial Unemployment (ASUs) are averages for the 12-month period, July 1993 through June 1994. - The number of excess unemployed individuals or the ASU excess (depending on which is higher) are averages for this same 12-month period. - The economically disadvantaged adult data (age 22 to 72, excluding college students and military) are from the 1990 Census. The allotments for the Insular Areas are based on unemployment data from the 1990 census, or if not available, the most recent data available. A 90-percent relative share "hold-harmless" of the Title II-A PY 1994 allotments for these areas and a minimum allotment of $75,000 were also applied in determining the allotments. Title II-A funds are to be distributed among designated SDAs according to the statutory formula contained in Section 202(b) of JTPA, as amended by Title VII, Miscellaneous Provisions, of the Job Training Reform Amendments of 1992. (This Title VII provides an interim allocation methodology which applies to the PY 1995 allotments). This is the same formula that has been used in previous program years; however, prior to PY 1993 a different definition of "economically disadvantaged" was used. In determining any necessary hold-harmless levels for SDAs, the States of Kentucky, Minnesota, Montana, and Wisconsin shall not include any additional funds provided for RCEPs. Title II-B Allotments: Attachment II shows the 1995 JTPA Title II-B allotments by State and by fund source, with totals. The data used for these allotments are the same data as were used for Title II-A allotments, except that data for the number of economically disadvantaged youth (age 16 to 21, excluding college students and military) from the 1990 census was used. For the Insular Areas and Native Americans, the allotments are based on the percentage of Title II-B funds each received during the previous summer. Title II-B funds for the 1995 Summer program are to be distributed among designated SDAs in accordance with the statutory formula contained in Section 252(b) of JTPA, as amended by Title VII, Miscellaneous Provisions, of the Job Training Reform Amendments of 1992. (This Title VII provides an interim allocation methodology which applies to the PY 1995 allotments). This is the same formula that was used in the previous program year. In determining any necessary hold-harmless levels for SDAs, the States of Kentucky, Minnesota, Montana, and Wisconsin shall not include any additional funds provided for RCEPs. Title II-C Allotments: Attachment III shows the 1995 JTPA Title II-C allotments by State. The data used for these allotments are the same data as were used for Title II-B allotments. The allotments for the Insular Areas are based on unemployment data from the 1990 census or, if not available, the most recent data available. A 90-percent relative share "hold-harmless" of the PY 1994 Title II-C allotments for these areas and a minimum allotment of $50,000 were also applied in determining the allotments. Title II-C funds are to be distributed among designated SDAs according to the statutory formula contained in Section 262(b) of JTPA, as amended by Title VII, Miscellaneous Provisions, of the Job Training Reform Amendments of 1992. (The Title II-C formula is the same as for Title II-B). This is the same formula which has been used in the previous program year. In determining any necessary hold-harmless levels for SDAs, the States of Kentucky, Minnesota, Montana, and Wisconsin shall not include any additional funds provided for RCEPs. Title III Allotments: Attachment IV shows the PY 1995 JTPA Title III allotments by State. The total appropriation includes 80 percent allotted by formula to the States, while 20 percent is retained for the National Reserve account, including funds allotted to the Insular Areas. Title III formula funds are to be distributed to State and substate grantees in accordance with the provisions in Section 302(c) and (d) of JTPA, as amended. The unemployment data used for computing these State allotments, relative numbers of unemployed and relative numbers of excess unemployed, are averages for the October 1993 through September 1994 period. Long-term unemployed data used were for CY 1993. Allotments for the Insular Areas are based on the PY 1995 Title II- A allotments for these areas. Reallotments: Reallotments of these Title III formula funds, as provided for by Section 303 of JTPA, as amended, will be based on completed program year expenditure reports submitted by the States and received by October 1, 1995. Title III allotments will be adjusted upward or downward, based on whether the State is eligible to share in reallotted funds or is subject to recapture of funds. ES Planning Estimates: Attachment V shows ES planning estimates for PY 1995, which have been produced using the formula set forth at Section 6 of the Wagner-Peyser Act, 29 U.S.C. 49e. These preliminary estimates are based on averages for the most current 12 months ending September 1994 for each State's share of the civilian labor force (CLF) and unemployment. Final planning estimates will be published in the Federal Register, based on Calendar Year 1994 data, as required by the Wagner-Peyser Act. The total planning estimate does include $22,019,700 or 2.603 percent of the total amount available which is being withheld from distribution to States to finance postage costs associated with the conduct of Employment Service business for PY 1995. The Secretary of Labor has set aside 3 percent of the total available funds to assure that each State will have sufficient resources to maintain statewide employment services, as required under Section 6(b)(4) of the Wagner-Peyser Act. In accordance with this provision, $24,716,769 is set aside for the administrative formula allocation. These setaside funds are included in the total planning estimate. Set-aside funds are distributed in two steps to States which have lost in relative share of resources from the prior year. In step one, States which have a CLF below one million and are below the median CLF density are maintained at 100 percent of their relative share of prior year resources. All remaining set-aside funds are distributed on a pro rata basis in step two to all other States losing in relative share from the prior year but which do not meet the size and density criteria for step one. Ten percent of the total sums allotted to each State shall be reserved for use by the Governor to provide performance incentives for public ES offices; services for groups with special needs; and for the extra costs of exemplary models for delivering job services. Action: a. States should allocate the JTPA allotments as follows: (1) Title II-A allotments according to the requirements contained in Sections 162(e) and 202(b) of JTPA, as amended, subject to Title VII of the JTPA Amendments. (2) Title II-B allotments according to the requirements contained in Sections 162(e), and 252(b) of JTPA, as amended, subject to Title VII of the JTPA Amendments. (3) Title II-C allotments according to the requirements contained in Sections 162(e) and 262(b) of JTPA, as amended, subject to Title VII of the JTPA Amendments. (4) Title III allotments according to the requirements contained in Sections 302(c) and (d) of JTPA, as amended. b. RCEP States should forward the following information to the address listed in item 5 above not later than February 16, 1995: (1) PY 1995 Titles II-A and II-C formula allocations for the RCEPs in Kentucky, Minnesota, Montana, and Wisconsin. (2) CY 1995 Title II-B formula allocations for RCEPs in these States. c. States should initiate planning for PY 1995 ES programs consistent with provisions of the Wagner-Peyser Act and Federal Regulations at 20 CFR Part 652.

Reference: TEIN 18-88 and Attachment. Background: Effective October 1, 1993, financial information for JTPA Title II-B grants is now reported on the JTPA Quarterly Status Report (JQSR) with similar data for Title II-A/C. A Statewide JASPR format has been developed to capture non- financial information for Title II-B activity on an annual basis. NOTE: This report replaces the former JTPA Summer Performance Report (ETA 9010). Also, the JASPR will be used to report separately such annual information for the JTPA Title I, Section 123, State Education Coordination (8%) grant. Office of Management and Budget (OMB) Approval and Reporting Burden: The JASPR reporting requirements are pending approval by OMB in accordance with the Paperwork Reduction Act of 1980, as amended. Upon receipt of final OMB approval, States will be notified to implement this report and will be provided with the OMB approval number and expiration date. Reporting Instructions: Governors will submit separate annual JASPRs for the Title II-B grant and for the Title I, Section 123, grant, as specified in the instructions for preparation of the JASPR. The JASPR initially will be used to capture these required data for the report periods ending September 1994 for Title II-B and June 1994 for Title I, Section 123, grants. Action Required: State Liaisons are requested to distribute the attached instructions to all officials within the State who need such information to implement the JASPR reporting requirements.

References: ET Handbook 392; ET Handbook 399; Interstate Benefit Payment Plan. Background: Over the past few years, major changes to the procedures for handling the claims of interstate and combined wage claimants have occurred. Changes to both the interstate and intrastate claimstaking methods limit contact with claimants and opportunities for the exchange of information and questions to be answered. These evolving changes increase the need for information pertaining to claimant's rights and responsibilities to be in different and accessible mediums. Under an agreement with the Department of Labor, and in consultation with the Interstate Conference of Employment Security Agencies' Interstate Benefit Committee, the State of Washington has developed and produced an interstate BRRI video and booklet for national distribution. All States were contacted to provide information for consideration during the development of the material. The video has been produced in English, open captioned, and in three Spanish dialects. The informational booklet has been produced in English and Spanish (academic). All States that requested customized versions of the video, to include their specific agent State information, were accommodated. Distribution of Materials: Distribution of the videos and a camera ready copy of the English and Spanish versions of the informational booklets is scheduled for the second and third week of April 1994. The materials will be shipped to the attention of the UI Director for each State under separate cover. The number of copies of the video and language types that will be sent will be based on the quantity requested by each State's representative. The Employment and Training Regional Office will receive a copy of each version of the video and both booklets. Suggested Use of the Materials: It is suggested that copies of the informational booklets be distributed to all local UI offices, Job Service offices, Community Service Centers or One-Stop Service Centers, etc., where claimant contacts are made. These booklets should be included in the information provided by the agent or paying State to each individual filing an interstate or combined wage claim at the time the claim is filed. The videos should be used in providing group benefit rights information, and should also be accessible by claimants on any automated video informational system. Action Required: State Administrators are requested to make this letter available to all appropriate staff and ensure that the materials distributed are used by the State in the manner intended.

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References: The Wagner-Peyser Act, as amended (P.L. 97-300); 20 CFR 652; TEGL No. 2-93. Background: The Secretary of Labor is issuing final planning allotments for each State's share of PY 1994 funds for basic labor exchange activities. These allotments (Attachment I) are based on the FY 1994 appropriation of $832,856,000 and are distributed by the statutory formula described in Section 6 of the Act. The allotments will be published in the Federal Register. The data used are Calendar Year 1993 averages of civilian labor force (CLF) and number of unemployed individuals. Section 6(b)(4) of the Act authorizes the Secretary of Labor to reserve up to 3 percent of the total fund availability to assure that each State will have sufficient resources to maintain statewide employment service (ES) activities. The setaside for distribution through an administrative formula for this program year is $24,396,018. The 3 percent distribution is included in the total final allotment. The setaside was distributed in two steps to States whose relative share of resources declined from the previous year. In Step 1, those States with a CLF below one million and that are also below the median CLF density were held harmless at 100 percent of their prior year relative share of resources. The remainder was distributed in Step 2 in pro rata shares to all other States that lost in relative share from the prior year but did not meet the size criteria for Step 1. Differences between preliminary and final planning estimates are caused by the use of Calendar Year data as opposed to the earlier data used for preliminary planning estimates. We have attached correspondence (LAUS Technical Memorandum No. 5-94-11) from the Bureau of Labor Statistics (BLS) describing the changes. Ten percent of the total sums allotted to each State shall be reserved for use by the Governor to provide performance incentives for public ES offices; services for groups with special needs; and for the extra costs of exemplary models for delivering job services. Postage Costs: Postage costs incurred by States during the conduct of ES activities are billed directly to the Department of Labor by the U.S. Postal Service. The total planning estimate does not include $19,665,400 of the total amount available, which is withheld for the payment of the States' ES penalty mail costs. The Department had planned to require State Employment Security Agencies (SESAs) to convert from penalty mail systems to commercial mail systems effective October 1, 1994, at which time the Employment and Training Administration (ETA) had planned to allocate national postage reserves to the SESAs. Based on a legal opinion, the Department cannot require this conversion. SESAs are entitled to the penalty mail privilege pursuant to 39 U.S.C. 3202(a)(1)(E). This does not impact on the change to direct accountability that SESAs implemented on October 1, 1993. States will continue to use penalty mail systems (penalty meters, penalty stamps and envelops, permit G-12, and Business Reply Mail permit 12634) and ETA will continue to pay the SESA penalty mail costs to the U.S. Postal Service. ETA will explore with the U.S. Postal Service the possibility of having individual State penalty mail agreements with the U.S. Postal Service. This would permit ETA to allocate postage resources to the States who could then have the option of using commercial or penalty mail systems. It continues to be Departmental policy that States utilize commercial mail methods for mail which pertains to both employment security and non-employment security business. In such instances, ETA will reimburse the SESA for the employment security share of the cost. For information purposes only, Attachment II reflects Wagner-Peyser allotments including the amount reserved for postage. Action: State planning activities are to be guided by the process described in 20 CFR 652 and Training and Employment Guidance Letter No. 2-93.

Reference. Farmworker Bulletin (FWB) No. 91-30 (September 13, 1991), "Findings from the National Agricultural Workers Survey 1990." Background. FWB No. 91-30 described the origin and purpose of the National Agricultural Workers Survey (NAWS), and transmitted the first in a series of NAWS publications. Transmittal. The enclosed copy is the second in the series, although it reports on the first year of NAWS. Action Required. None. Inquiries. For additional copies and other inquiries, contact the Federal Representative assigned to your grant.

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