Background.: Beginning with the implementation of the UI QC Program in 1986, SESAs and Regional Offices (RO) received ADP equipment with which to accomplish QC-related tasks. The Digital Equipment Corporation's Pro 380 microcomputers were initially introduced to support these tasks. In 1989, these computers were replaced with Artecon's SUN 3/60 computers. The Artecon computer systems also included a number of peripheral devices, such as modems, terminal servers, tape drives, and printers. During the summer and fall of 1994, the Artecon computers were upgraded to Sun SPARC 10 computers and the Sun 3/60 computer phase-out period was initiated. QC/UIRR Equipment Utilization and Disposition Policy: SESA QC/UIRR equipment is Department of Labor (DOL) purchased equipment or supplies issued to the States and subject to the DOL administrative requirements of 29 CFR 97.32 (equipment) and 29 CFR 97.33 (supplies). The terms "equipment" and "supplies" are defined at 29 CFR 97.3. Most of the peripheral equipment previously used with the SUN 3/60s has been integrated into the new SPARC 10 computer systems. This equipment includes Telebit modems, Exabyte 8mm tape drives, Kennedy 9-track tape drives, and Xylogics Annex Box terminal servers. Maintenance and Repair.: Maintenance for the SPARC computer systems is covered by a contract agreement between the UI NO and Edge Systems, Inc. Equipment covered by this agreement only includes the SPARC 10 computers and all internal devices, the serial port controller board, the 16" color monitor, the Hewlett Packard (HP) 4Si laser printers, and the new SUN keyboard. The Exabyte 8mm external tape drives, which are required for performing daily back-ups, the Telebit modems, which are required for communications, and the American Power Conversion (APC) uninterruptable power supply (UPS) units, which protect the SPARC computers and Sun monitors from power surges, are not covered under the Edge agreement. However, the NO will ship replacement equipment for these components on an as needed basis. Please note that Edge Systems, Inc. is shipping new UPS units to those SESAs that do not already have an American Power Conversion IPS 1250 unit. Also, the SESA System Administrators should report any problems with the SPARC 10 computer systems to the UI Hotline for resolution. Warranty Equipment.: Other peripheral equipment integrated into the SPARC 10 computer systems includes HP color deskjet printers, Epson dot matrix printers, QUME X-terminals, VT220-compatible terminals, the Kennedy 9-track tape drives and Annex Box terminal servers. The HP deskjet and Epson printers have been ordered, but not yet shipped to the SESAs. Also, some SESAs are still waiting to receive QUME X- terminals--these have also been ordered. Presently, the QUME X-terminal is covered for five years under the manufacturers' "Return to Factory" (RTF) warranty and the Epson and HP deskjet printers are covered under a one year RTF warranty. If service is required on any computer equipment, the SESAs must first contact the NO Hotline at 1-800-473-0188. If the equipment is still under warranty, a Return Merchandise Authorization (RMA) number will be assigned by the Hotline to the defective unit and SESAs will return the component with its identifying RMA to the manufacturer for repair. Please note that all defective equipment must be shipped back in the original shipping containers, so please keep the original packing boxes. A replacement unit will be shipped directly to the SESA from the NO, and the NO will receive the repaired unit from the manufacturer. As warranties expire, SESAs should either have a maintenance contract implemented covering each component, be willing to pay time and materials to cover repair costs, be willing to pay for replacement equipment, or be prepared to do without the equipment if it breaks down. If there are questions regarding repair coverage for a particular component, please call the UI Hotline. Disposal Instructions.: If a piece of QC/UIRR equipment is no longer needed or breaks down and is no longer wanted, the SESA's computer system administrator should obtain serial numbers for that equipment and report the nature of the concern or malfunction to the NO Hotline for further instructions. Hotline staff will determine if the reported equipment is still under warranty or if NO replacement should take place. If the equipment is not under NO support, the SESA's computer system administrator will need to send an e-mail message to the NO (tonight!fran) requesting a Disposal Authorization Number (DAN) for each piece of UI equipment to be disposed of. The message should contain the make, model and serial number of the equipment. The NO will reply and provide a DAN for each item it authorizes for disposal. The SESA computer system administrator should enter the DAN into the SESA's property records and then dispose of the property in accordance with State laws and procedures. UI Policy on Tracking QC/UIRR Equipment. : The UIS will continue to conduct an annual verification of ADP equipment furnished to the States and ROs for use with QC and other UI activities. On or about March 30 each year the NO will provide each RO with the most current list of equipment that has been provided to each SESA in its Region. The RO should request each State agency to correct its equipment list and furnish the RO with a corrected copy so that the RO can ensure that an updated State inventory verification is provided to the UIS NO by the response date. Transition from SUN 3/60 computers to the SPARC 10s.: All UIS-developed applications have now been ported to the new SPARC computers. Finding replacement parts for failing internal components on the old 3/60 computers has become almost impossible. Also, service technicians are no longer familiar with the 3/60 architecture, and are unable to adequately support the 3/60 computers. For these reasons, as well as budget considerations and in accordance with our plan for discontinuing maintenance, maintenance support for the 3/60s will end on December 31, 1994. Some SESAs may wish to develop some work-arounds as support for the 3/60 computers ends. The older SPSS application software, specifically SPSS graphics, including the mapping functionality, is not available on the SPARC 10 computers. Any custom-designed applications created by the SESAs that are based on the SPSS graphics product will be unavailable to users unless the State continues operating the 3/60 computers. SPSS decided to exclude certain functionality in its latest product and the older versions will not run on the new SPARC computers. To date, the NO has been unable to find a cost-effective replacement product. All of the commercial third party software applications, except UltraCalc, the SPSS X-graphics package, and SunLink, will be removed from the 3/60 computers at the end of December. WordPerfect, Lotus 1-2-3, SPSS, and Informix, were purchased as upgrades on the new SPARC systems, which nullifies the licenses existing on the 3/60s thereby requiring their removal. Only a few SESAs are currently using their Annex Box terminal servers to support attached printers. This print capability is currently only available on the 3/60 computers. The UIS Operations and Support (OPS) group has dedicated staff working on porting the software necessary to provide this printer support on the SPARC computers. It is anticipated that the software will be installed on the SPARC computers in mid-January. For those SESAs that wish to continue using the 3/60 computers for the printer support capability, the NO will accommodate their requests until software is released providing Annex Box terminal server printer support on the SPARC computers. Please remember, however, that maintenance support will not be available if the 3/60 should crash. If this occurs, the Annex Box terminal servers will still support terminals and PCs--but not printers, until the new software is released. The root password for the 3/60 computers will be given to the SESA computer system administrators by the Hotline staff in mid- January, 1995, to coincide with the release of the Annex Box terminal server software. At that time SESAs may request disposal numbers for the 3/60s from the NO. SESAs may elect to keep the 3/60s connected to the new SPARC 10 computers after support has been discontinued. However, the NO reserves the right to have the SESA computer system administrators disconnect the old machine from the SPARC system if it causes any problems. New Printers.: A postscript color printer (the HP 1200C Deskjet) has been ordered for each SESA. The OPS group will begin integration testing on the new printer as soon as testing for the Epson LQ570+ printers has been completed. Both the Epson and HP color printers should be shipped to the SESAs sometime in January, 1995. Action Required.: SESA Administrators are requested to advise staff of the contents of this UIPL.

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Reference. Job Training Reform Amendments of 1992. Background. As required by the Job Training Reform Amendments of 1992, the Native American Employment and Training Council was established by charter, effective July 1, 1993. The Department will seek to renew the charter, which terminates on June 30, 1995, for another 2-year period of operation. The present charter provides for seventeen members. Of the initial membership, one half were appointed for 1-year (expiring June 30, 1994) and the balance for 2-years (expiring June 30, 1995). All succeeding Council appointments will be for a 2-year period. In recognition of the special reference to Oklahoma Indians at Section 401 (c)(1)(A) of JTPA, the Department has agreed to increase the Council membership by one seat to accommodate a representative from this State. This increase in authorized membership will be reflected in the amended charter, effective July 1, 1995. The nine present memberships which will expire as of June 30, 1995, are as follows: Region III Ms. Anne Richardson Mattaponi-Pamunkey-Monacan Consortium, Inc. Route 2 - P.O. Box 360 King William, Virginia 23086 Region IV Mr. Elkton Richardson North Carolina Commission of Indian Affairs 325 North Salisbury Street, Suite 579 Raleigh, North Carolina 27603-5940 Region V Ms. Karen Kay Michigan Indian Employment and Training Services, Inc. 2450 Delhi Commerce Drive, Suite 5 Holt, Michigan 48842 Region VI Mr. Frank Siow Pueblo of Laguna P.O. Box 194 Laguna, New Mexico 87026 Region VII Ms. Alice Roach Lincoln Indian Center 1100 Military Road Lincoln, Nebraska 68508 Region VIII Ms. Bernadine Wallace Montana United Indian Association P.O. Box 6043 Helena, Montana 59604 Region IX Mr. Harold Wauneka Navajo Tribe of Indians P.O. Box 1889 Window Rock, Arizona 86515 Region X Ms. Carol Peloza Seattle Indian Center, Inc. 611 - 12th Avenue, South, Suite 300 Seattle, Washington 98144 Other Discipline Dr. Scott Butterfield Indian Educator 456 Flint Ridge Street, S.E. Salem, Oregon 97306 Grantees may renominate these individuals for these memberships, or may submit the names of new individuals. Consistent with the terms of the charter, all nominees must be Indian or Alaskan Native or Hawaiian Native individuals. Only grantees in Regions III, IV, V, VI, VII, VIII. IX and X may submit nominations for the expiring memberships in their areas. Only Oklahoma grantees may submit nominations for the new membership representing their State. The Department will accept nominations for the "other discipline" category from all Section 401 grantees. Indian tribes or Indian, Alaskan Native or Hawaiian Native organizations that do not operate Section 401 grants may also submit nominations for the "other discipline" category. Self nominations will also be considered. In the past, responses from the grantee community to our requests for Council nominations have been relatively minimal. It is important that grantees understand that the Council plays a critical role in the Department's new partnership with the grantee community. Particularly in this era of diminishing Federal resources, it is essential that grantees give the most serious consideration to the Council nomination process. As Assistant Secretary Ross stressed at our most recent Council meeting last November, we view Council members not as grantee representatives, but as representatives of the interests of Native Americans in dealing with the Department. In submitting nominations, grantees should consider the willingness of the nominee to attend Council meetings, and to provide feedback to the grantee community. The Department considers the Council as its partner, and, as such, as its major source of consultation with the Section 401 grantee community. Therefore, communication between the prospective Council member and his/her constituency is critical. Action. If you would like to suggest nominees for these expiring memberships, please submit the names of these individuals on the attached nomination form to the following address: Mr. Thomas M. Dowd Chief Division of Indian and Native American Programs U.S. Department of Labor 200 Constitution Avenue, NW Room N-4641 Washington, D.C. 20210 ATTN: Council Desk We would appreciate having the nominations postmarked no later than March 3, 1995. Questions. Contact Mr. Dowd on (202) 219-8502. In his absence, call Mrs. Lois Engel at the same telephone number.

Background: This TAG was prepared by the U.S. Department of Labor (DOL) to comply with the Job Training Reform Amendments of 1992. It provides States and service delivery areas with the Department's guidance on acceptable documentation in establishing the various eligibility and participation requirements contained in Title II of the Job Training Partnership Act, as amended. Region III's TAG team which was organized to develop this guide, conducted fact-finding sessions with staff and cognizant agencies from the Philadelphia Private Industry Council, Philadelphia, Pennsylvania; Office of Employment Development, Baltimore, Maryland; Department of Employment Services, Washington, D.C.; Division of Employment and Training, Newark, Delaware; Governor's Employment and Training Department, Richmond, Virginia; Job Training Assistance Program, Richmond, Virginia; and ARBOR Incorporated, Media, Pennsylvania. The team responsible for developing this TAG included representatives from ETA in Region III, Philadelphia Private Industry Council, Delaware County Office of Employment and Training, West Virginia Governor's Oversight Unit for JTPA State Monitoring, National Council of La Raza, Jobs for Youth-Chicago, Directorate of Civil Rights, and the Office of the Inspector General. The TAG was developed using eligibility requirements information from twelve States around the country, and from comments received from States, SDAs, community based organizations, Federal agencies and service providers. In addition, the TAG was field tested by the West Virginia Bureau of Employment Programs. Training: Region III will provide an overview of the TAG in conjunction with USDOL-ETA JTPA amendments training sessions. The training sessions are being conducted at 10 regional sites: Baltimore, Dallas, San Jose, Minneapolis, Boston, New York, Atlanta, Kansas City, Denver, and Seattle-from February 9 through March 12. In the Spring of 1993, Region III will provide in depth train-the-trainer sessions to Regional Office staff who will in turn be available to train States and SDAs. Dates for these sessions will be announced. Distribution: Copies of the TAG are being provided under separate cover to all State Liaisons for distribution to SDA's and to the State JTPA agency. The material has been prepared in a loose-leaf format suitable for use in 3 ring binders. Shipment is expected to arrive at your office shortly after February 8. Copies of the TAG will be provided to all participants at the JTPA amendments training sessions.

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References: TEIN No. 5-92, dated August 14, 1992. Background: These supplements provide options for problem solving and provide additional assistance to States and SDAs in understanding and using follow-up data in planning, program design and other management areas. Action Required: States should ensure dissemination of these modules to all staff with responsibilities for follow-up and/or ties with planning, evaluation and other performance management responsibilities:

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Background: TEIN No. 11-92, dated October 19, 1992 released the YEC TAG developed by SRI International, Social Policy Research Associates and Brandeis University. Pages 22 and 24 are being issued herein as replacements pages for this TAG.

References. a. JTPA Regulations at 20 CFR Part 632. b. DINAP Bulletin No. 85-15, Administrative Cost Limit. c. DINAP Bulletin No. 88-20, Administrative Requirements for DOL Grantees. d. DINAP Bulletin No. 91-22, Instructions and Reporting Requirements. e. DINAP Bulletin No. 92-26, Transition Guidance for the Implementation of the Job Training Partnership Act (JTPA) Amendments of 1992. f. DINAP Bulletin No. 94-3, Implementation of Office of Management and Budget (OMB) Circular A-110 (revised) Background. The PY l995 JTPA title 401 appropriation is $64.1 million. This amount is $100,000 less than the PY 94 funding level of $64.2 million. In an effort to provide grantees with more time to develop quality plans for submission, DINAP has established due dates of April 7 for Summer Plans (SPs) and April 21, 1995, for Comprehensive Annual Plans (CAPs). Improving the quality of program plans is a shared partnership goal, i.e. concise narrative which explains what your program plans to do and why. This forms the foundation for the entire planning document. Grantees are encouraged to submit innovative and effective program plans which are customer-focused. The established due dates should provide grantees approximately eight (8) weeks to prepare their SPs and ten (10) weeks for CAPs. New program directors are encouraged to seek technical assistance from fellow grantees. A list of general definitions has been provided as Attachment No. 8 to help clarify program-specific terminology for those unfamiliar with the JTPA lexicon. The proposed revised regulations drafted in cooperation with the Native American Employment and Training Council's Regulations Work Group have yet to be approved for publication in proposed form in the FEDERAL REGISTER. Section 401 Indian and Native American grantees will continue to use the existing regulations at 20 CFR Part 632. Furthermore, the mandatory provisions in the 1992 amendments to the Job Training Partnership Act referenced in DINAP Bulletin No. 92-26 must be followed. Information. a. General. A new Comprehensive Annual Plan (CAP) must be submitted for PY 1995, which is the first year under the new two-year grant agreement (see Attachment No. 2 - page 15). If applicable, a new Summer Plan (SP) for the summer of 1995 must also be submitted (see Attachment No. 2 - page 17). To assist you in this process, the standard list of Assurances, Certifications, Special Conditions, and Special Clauses are provided (see Attachment No. 3 - page 19). By signing the Signature Sheet (Attachment No. 2), the grantee agrees to abide by them. Additionally, the items on pages 26 and 32 (Drug Free Workplace and Key Officials), and a copy of the current Indirect Cost Rate Agreement (if applicable) must be submitted with your title IV-A planning documents. In an attempt to reduce paperwork, incumbent grantees need not submit a new Master Plan (MP). However, ALL GRANTEES must submit Attachment No. 7, completed and signed as appropriate. Those grantees needing to submit a MP modification must do so with the CAP. b. Special Instructions. All references to 41 CFR Part 29.70 have been superseded by Departmental regulations at 29 CFR Part 95, which implement the revised A-110 requirements. The Department issued 29 CFR Part 95 on July 27, 1994. These requirements were transmitted to all current grantees via DINAP Bulletin No. 94-3 on August 11, 1994. Follow the Budget Information Summary (BIS) and Program Planning Summary (PPS) instructions in DINAP Bulletin No. 91-22, including the reporting instructions. New forms, approved by the Office of Management and Budget, contain minor modifications to existing forms (see Attachment No. 4). Please discontinue use of all previous versions of these forms. c. Items Which Must Be Submitted. It is recommended that grantees refer to the attached checklist (see Attachment No. 5 - page 43) to ensure that all the necessary components are submitted and completed properly, thereby facilitating the processing of CAPs and SPs. d. Carry-in Policy: (1) Twenty percent (20%) of total title IV-A funds available during PY 1994 can be carried forward from PY 1994 to PY 1995. (2) Twenty percent (20%) of total title II-B funds available during the summer of 1994 can be carried forward from the calendar year (CY) 1994 Summer title II-B program to the CY 1995 Summer title II-B program. (3) Under current regulations, total available funds for any funding period are defined as new money allocated for that funding period plus allowable carry-in from the prior funding period. This figure is reflected on line II of the BIS and used to calculate the 20 percent carry-in limit. Allocations. This is the second PY that 1990 Census data have been used to calculate allocations. To lessen the impact for those grantees receiving reduced allocation levels for PY 1995, a hold-harmless factor has been used to provide an adjustment phase from the 1980 Census data to the 1990 data. A hold-harmless factor will be used again in PY 96. A notice will be published in the FEDERAL REGISTER with proposed allocations for PY 95. Comments should be directed to the Chief of DINAP. Allocation lists have been attached to this bulletin (see Attachment No. 1-A for title IV-A funds and Attachment No. 1-B for title II-B funds). Action. Grantees must submit their Summer Youth Plans by April 7, and their Comprehensive Annual Plans by April 21, 1995 to DINAP. Inquiries. Questions should be directed to your Federal Representative (202) 219-5504.

Background: Attached are updated pages 3, 4, 6, and 8 of the Directory of State Employment Security Agency Officials. This Directory will be updated periodically by issuing page changes are current information is received. Action Required: State agencies are requested to immediately inform their Regional Offices of changes to the subject Directory.