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References. DINAP Bulletin 97-04 Background. In a continuous effort to provide the best customer service we can, and to make DINAP team members more accessible to grantees, DINAP Federal Representatives and other staff have been reassigned. A directory titled "Federal Representative Team Assignments" which lists Fed. Rep. area reassignments along with phone numbers has already been sent to grantees as an attachment to Bulletin 97-04 (voice mail extensions are shown below). Consult that directory for more details. Those reassignments, and the new non-Fed. Rep. assignment along with brief statements of duties are included in this Bulletin. Information. Effective August 11, 1997. Federal Representative Team assignments: - East Team Greg Gross, ex. 141 (P.L. 102-477 Team Leader) - Midwest Team Duane Hall (Dallas Outstation, 214-767-2154, no voice mail) Athena Brown, ex. 134 - West Team Sibert Seciwa (Seattle Outstation, 206-553-7798 ex.8033) Guy Suetopka (Seattle, effective 8/18/97, 206-553-7798) National Office (non-Fed. Rep.) assignments: (Program Specialists) Veronica Dabney, ex. 137 - Responsible for issues related to audits, debts, property, etc., as well as assist in administrative, policy and special projects that involve grantees and staff such as partnership initiatives (workgroups), TAT conference planning, and development of directives and other information (bulletins, etc.) Barbara Frenger, ex. 138 - Responsible for tracking, retrieving and recording INA financial information including the PMS and GCMIS data. She is also responsible for coordinating the activities related to the Native American Employment and Training Council and other special partnership activities. Andrea Barbour, ex. 131- Responsible for DINAP's Management Information System (MIS) duties ,i.e., reports, plans, mods, program data, and other information related assignments such as preparation of grantee and Fed. Rep. assignment directories (attached to Bulletin 97-04). Information Technology Project: (Contract Staff) Earl McLetchie, ex. 139 and Lonnie Mason, ex. 135 - Responsible for assisting INA grantees to establish electronic mail (e-mail) and Internet access capability, as well as provision of computer related technical assistance to DINAP staff and "On-line Partners." (Mr. Mason prepared the On-line Directory which is attached to Bulletin 97-04.) INA One-Stop Initiative: Bob Lunz, 202-219-8395 (one-year detail assignment effective August 18) - Responsible for serving as a liaison between the INA partners and the State One-Stop Systems as a member of the One- Stop Team, to serve as advocate for INA issues and concerns. Action. Beginning on August 11, 1997, grantee partners should begin sending and receiving communications by mail, phone, fax or e- mail, to and from their Federal Representatives as assigned. The other, non-Fed. Rep. Staff has already begun their assignments and are available now to receive inquiries related to their respective areas. Inquiries. Questions should be addressed to your DINAP Federal Representative at (202) 219-8502, National Office, or the Outstation number shown above for your Team, National Office, or the Outstation numbers shown above for your team.

References. a. 29 CFR Part 97 (Administrative requirements for Federal grants to State, local and Indian Tribal governments); b. 29 CFR Part 95. (Administrative requirements for Federal grants to institutions of higher education and non-profit organizations); c. OMB Circular A-87 (cost principles for state, local and Indian Tribal governments); d. OMB Circular A-122 (Cost principles for non-profit organizations); e. DINAP Bulletin 94-14 (Prior approval for automated data processing equipment) and; f. ETA Handbook 359 Background. Section 401 grantees are currently required to perform an annual physical inventory to be reconciled with the CPMS Inventory Master List. Upon completion grantees must certify that the inventory is correct by submitting form ETA 3-94, Contractor's Inventory Certificate. Additionally, grantees are required to notify the Department of Labor, Property office, when property considered to be excess is no longer needed. Disposition of property is requested by submitting form ETA SF-120, Report of excess personal property. Grantees should be aware that disposition guidance and/or requirements in the OMB circulars have not changed. Definitions. OMB A-110 codified at 29 CFR Part 95.2(ee) states "Property means, unless otherwise stated, equipment, intangible property and debt instruments." 29 CFR Part 95.2(z) states "Personal property means property of any kind except real property. It may be tangible, having physical existence, or intangible, having no physical existence, such as copyrights, patents, or securities". 29 CFR Part 95.2(n) states "Equipment means tangible non-expendable personal property I including exempt property charged directly to the award having a useful life of more than one year and an acquisition cost of $5,000.00 or more per unit. However, consistent with recipient policy, lower limits may be established...." Action. Effective immediately, section 401 grantees will not be required to conduct annual physical inventories to be reconciled to the CPMS with subsequent certifications submitted to the DOL property office. Additionally, section 401 grantees will not be required to receive prior agency approval to dispose of property and equipment with a fair market value less than $5,000.00 per unit. Important Reminders. a. Grantees must receive prior agency approval to purchase property and equipment with an acquisition cost of $5,000.00 or more per unit. b. Grantees must receive prior agency approval to dispose of property and equipment which has a fair market value of $5,000.00 or more at the time of disposition. c. Although property and equipment will not be maintained on the CPMS, grantees must maintain an inventory system which records all equipment information. Equipment information shall include: 1. A description of the equipment. 2. Manufacturer's serial number, model number, Federal stock number, national stock number, or other identification number. 3. Source of the equipment including the award number. 4. Whether title vests in the recipient or the Federal Government. 5. Acquisition date (or date received, if the equipment was furnished by the federal government) and cost. 6. Information from which one can calculate the percentage of Federal participation in the cost of the equipment (not applicable to equipment furnished by the Federal Government). 7. Location and condition of the equipment and the date the information was reported. 8. Unit acquisition cost. 9. Ultimate disposition date, including date of disposal and sales price or the method used to determine current fair market value where a recipient compensates DOL for its share. Effective Date. Immediately. Inquiries. Questions should be addressed to your DINAP Federal Representative at (202) 219-8502.

CD-ROM Information: The new, enhanced format for the PY 1995 CD-ROM contains the complete public use data set on all individuals who exited the PY 1995 JTPA Titles IIA, IIC, III, and Section 204(d) programs. (Individual identifiers for each record have been removed to ensure JTPA participant confidentiality. Unique identifier codes have been substituted.) For the first time, the SPIR CD-ROM also contains the PY 95 SPIR Data Book, all 52 State SPIR Data Books, the Guide to JTPA Performance Standards for Program Years 1996 and 1997, and additional technical documentation. Acrobat TM Reader software in both MS-DOS and Windows versions are included to allow easy reading and printing of the documents. The readme.txt file provides a summary of the CD-ROM's contents and may be a useful place to start. A complete list of the contents of the PY 1995 SPIR CD-ROM is attached. The data in the public use data set are provided in a pure text (ASCII) format that can be read by any appropriate statistical analysis program (for example, SASTM or SPSSTM) or database program. In addition to the actual data set, the CD-ROM contains complete documentation of the public use data files for the JTPA Title IIA, IIC, III and Section 204(d) programs. All documentation is in Adobe AcrobatTM (.pdf) format. Files with a ".pdf" extension can be easily viewed and printed using the AcrobatTM reader automatically invoked on the CD-ROM. The report "Overview of PY 95 SPIR Public Use Data Files," contains important caveats for users. A copy is attached, and it is also in the pub_over.pdf file. The entire record layout for all 300 variables in the public use data set is listed in the pub_use.pdf file. The CD-ROM also contains extensive tables derived from the SPIR data, including SPIR Data Books for the nation and for each State. The Data Books provide detailed descriptive tables on characteristics, services and outcomes for individuals who exited JTPA programs. These tables are also provided in AcrobatTM format, as is the Guide to JTPA Performance Standards for Program Years 1996 and 1997. Errors in Economic Data. Due to a programming error, not all data items based on the ES202 data were updated as the documentation claims. For the following items in the economic conditions data set, 1994 data instead of 1995 data are incorrectly included on the CD-ROM in the econ.dat file: 1) annual earnings in retail and wholesale trade, 2) 3-year growth rate of earnings in trade, and 3) percent employment in manufacturing, agriculture and mining. A future notice will transmit printouts of the corrected economic data. SPIR Background. Please refer to TEIN No. 5-97, dated July 25, 1997, for background information on the SPIR data set and Data Books, including some expected benefits of use of the data for State and local analysis. The TEIN also transmitted printed copies of the PY 1995 SPIR Data Book.

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Background: The workforce development system is rapidly changing to accommodate new training and employment demands and emerging service delivery systems such as the One-Stop Career Center System. The changes are affecting all employment and training programs including the SCSEP. More changes are anticipated as Congress revisits the roles and responsibilities of programs and projects comprising the nation's workforce development system. SCSEP grantees must be in position to deliver quality services to their customers. They must continue to improve while meeting customer needs. As key staff and local program administrators change, an increased need for training and technical assistance is created. The Division of Older Worker Programs encourages SCSEP grantees to participate in a system that provides for experienced, specifically skilled grantees to deliver technical assistance or training to other grantees desiring specialized training. This system of Peer-to-Peer TAT will utilize the expertise of individuals who are knowledgeable in certain program and administrative areas to assist their counterparts in other programs. Peer-to-Peer TAT will make it possible for grantees to help each other as, collectively, we all strive to deliver the best possible services to our customers. Planned Activities: The Division of Older Worker Programs has an agreement with DTI Associates, Inc. to work with Federal and non-Federal staff to assist in the design of the SCSEP Peer-to-Peer TAT system. One of the first activities being undertaken is to review other programs where a peer-to-peer system is working or has been attempted. Conversations are ongoing with staff in the Indian and Native American Program which has had a peer-to-peer system in operation for many years. Similarly, work done by MDC, Inc. that culminated in the June 1995 publication of a manual titled Learning and Teaching: A Demonstrated Approach to State and Regional Peer-to-Peer Capacity Building, is being reviewed for applicability to this effort. Following the research of past peer-to-peer efforts input will be sought from SCSEP National and State sponsors, and other organizations involved in the program. This will occur in a number of ways: Requests for review and comments on drafts of the peer-to-peer system under development; Establishing a work group to obtain feedback as the project progresses (this group is described in the next section of this Bulletin); and Presentations at Older Worker conferences where comments, observations, and recommendations may be made by attendees. Feedback Group: The feedback group is made up of representatives from SCSEP National and State Sponsors and other organizations. The purpose of the group is to provide feedback to the developers of the system as the design begins to take shape. We do not envision that it will be necessary to physically convene this group in one location. Rather, input will be accomplished through e-mail or conference calls. The group size will be kept to 10 members. If you are not a member of the workgroup, and would like to present a view, voice a comment, offer a suggestion, or make a recommendation you may contact any member of the group or any of the developers in the Division of Older Worker Programs. When the group is established you will be provided with names, addresses, phone and fax numbers. The main thing is that you should view the Peer-to-Peer system as your system and take part in its design. Accordingly, you will have many opportunities to provide your input. The work group is currently comprised of representatives from the following organizations: Green Thumb National Urban League National Council on the Aging National Association of State Units on Aging Senior Texas Employment Program (STEP) U.S. Forest Service National Association of Area Agencies on Aging (N4A) State of Colorado Technology: One of the features of the Peer-to-Peer TAT system will be the use of technology to exchange information among grantees. Preliminary plans are to make use of the ETA Older Workers Homepage on the Internet for this purpose. A special section would be devoted to SCSEP Peer-to-Peer TAT information exchange. This would be a place where grantees can go to seek "how-to" information on a variety of program and administrative issues. Also planned on the Homepage is a place where grantees can find information on successful linkages and innovative projects. When the system is up on the ETA Older Workers Homepage, we hope that you will contribute information for inclusion. Training: Training on the new system will take the form of briefings at the Older Worker conferences planned for the fall of 1997. A Peer-to-Peer workshop will be held at each of the conferences. Each workshop will be conducted in a manner to provide for the maximum amount of dialogue and input from grantees and other partners in the system. The guides used in the workshops will later become the manuals for the Peer-to-Peer TAT system. Action Requested: Each sponsor interested in helping to structure the TAT Peer-to-Peer system is invited to send comments, suggestions and recommendations to the Division of Older Workers in the ETA National Office. All submissions should be sent to the attention of Frances Hawkins.

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