Background. The conference is being sponsored as a joint project with the following agencies: U.S. Departments of Education, Division of Adult Education and Literacy, Office of Indian Education, Agriculture, Labor, Interior (BIA), and Health and Human Services. At the State level, the State Directors of Adult Education have been asked to coordinate the selection of "adult education teams" to attend the symposium. It is anticipated that twenty-five States will send representatives. The scheduling of this important symposium was coordinated with the Annual Conference on Indian Education which commences on October 15th in St. Paul. In order to ensure that key administrators attend from the Native American communities residing in each of these States, it will be necessary for you to contact the State Director of Adult Education to assist with the formation of the team. A list of State Directors of Adult Education is attached for your convenience. Also attached is a discussion on organizing an adult education team. The team composition will be comprised of four or five members representing these State agencies and additional four or five representatives from Native American tribes working in adult education and occupational training. This process of team selection will take place during a pre-symposium event coordinated by the State Director of Adult Education. During the pre-symposium meeting, strategies and activities for strengthening policies and partnerships at the symposium and follow-up activities will be identified. The Department of Education's Division of Adult Education and Literacy and Office of Indian Education is preparing a plan to distribute funds to each participating team to be used for the pre- symposium activity or underwriting travel costs to the symposium. Symposium Outcomes and Focus. The symposium's planning committee has identified two outcomes and four focuses which will be addressed at the two and one-half day event. They are as follows: a. Outcomes. (1) Create a national and local priority for Native American adult, cultural, technological, and career education and training. (2) Identify public policies/issues relating to resources, programming, and related services that support economic development and cultural literacy. b. Focus. In order to broaden the base of support, community to national-national to community, for Native American Adult Education, State teams will be formed to: (1) Improve the coordination and collaboration with Federal, State, regional, local and tribal agencies. (2) Establish cooperative agreements among all agencies providing adult education, employment and training for Native Americans. (3) Strengthen the partnerships that will allow every Native American adult increased education opportunity and to obtain necessary academic and technical skills to achieve personal goals, meaningful employment and exercise the rights and responsibilities of citizenship together with cultural awareness. (4) Support research and demonstration projects impacting on Native American adult and continuing education. Potential Benefits. Through attending this symposium, you and your team members will address national policies impacting the deliver of adult and job training programs to Native Americans. Special presentations by national experts on Native American education will look at trends affecting the future of these programs. You will have the opportunity to visits with model program personnel and build new partnerships to affect change in your program. Also, each State team will be involved in intensive planning sessions designed to identify barriers and formulate solutions which will enhance the quality of life for Native Americans. Action Required. Please contact your State office if you want an opportunity: a. to voice your interest in participating as a team member; and b. to assist in the planning of the pre-symposium activity if you are able to participate. Inquiries. For information or assistance on the symposium, please contact Dr. Carroll Towey, Division of Adult Education and Literacy 202/205- 9791, Jacquelyn Power, Project Consultant, 602/491-6616. Please call your Federal Representative on 202-219-5504 if you need general information.

Click on the link below to view, save, or print out the document.

UIPL 39-93, Dated August 20, 1993; ET Handbook 392; INTERNET User Guide; Interstate Benefit Payment Plan. For the past few years, we have worked towards automation of the Interstate Handbooks that are maintained through State submitted updates in order to provide claimstakers with on-line access to current information. To date, the software for the Handbook for Interstate Claimstaking and INTERNET Local Office Directory has been made available to all IBM States. Software, documentation and User Guide have been provided to all IBM States. Non-IBM States have been provided with a Non-Model Code Guide that describes the Model Code programs, file layouts, the IB-13 format necessary for updates and a User Guide. The Model Code has also been distributed to non-IBM States, upon request. UIPL NO. 39-93 advised all States that the Interstate Conference of Employment Security Agencies' Interstate Benefit Committee had established a deadline, of October 1, 1993, for all IBM States and February 1, 1994, for non-IBM States, for nationwide implementation of the automated Handbook and the Local Office Directory. States were also advised that after the above dates, hardcopy updates for data entry to the system by the National Office were no longer acceptable. Although hardcopy updates have been submitted and the data has been entered into the system by the National Office after the deadlines established, updates will no longer be accepted. Neither data entry staff nor on-site printing of the electronically submitted handbook data in the format necessary is available at the National Office. Procedures for Updates to the Automated Handbooks. Effective May 2, 1994, electronically submitted updates to the Handbook for Interstate Claimstaking and the Local Office Directory are automatically distributed nationally by the Martin Marietta Information Systems (MMIS) Hub upon receipt. When updates are distributed, MMIS will generate a printed copy to the National Office. The National Office will no longer review the information or otherwise oversee the maintenance of the Automated Handbooks. After an updated section has been communicated to the MMIS HUB, that section of the Handbook is protected against further update until the State's official "Automated Handbook" file has been updated from the incoming IB-13(s) from the MMIS. States should establish a schedule for the computer to load the incoming handbook updates at least weekly. The National Office will continue to periodically provide hardcopy updates to the ETA Regional Offices. However, the hardcopy updates will not coincide with or be as frequent as the electronic releases. Formatting of Handbook Pages. A number of States have questioned why the data in the text in the automated handbook is not arrayed, indented and changes asterisked, as previously printed. The data file to which the text is entered is not a word processing system and does not easily accommodate style adjustments. Each line accommodates 80 characters and there is no wrap-around to the next line. In creating the original data, there was no staff available to enter the data manually to maintain the format style. However, as each State updates its section, it should indent the procedural text and asterisk the changes in the manner previously used for the hardcopy updates. Due to the limited number of characters on each line and page, it is virtually impossible to array the Summary Page B information in the hardcopy style. State Administrators are requested to provide a copy of this letter to the appropriate staff and ensure that the State has procedures in place to properly maintain the Automated Handbooks.

References: Title I of the "Emergency Unemployment Compensation Act of 1991", P.L. 102-164, as amended by P.L. 102-182, P.L. 102-244, and the "Unemployment Compensation Amendments of 1992" (P.L. 102-318); the Federal-State Extended Unemployment Compensation Act of 1970 (the EB Act), as amended by the "Unemployment Compensation Amendments of 1992" (P.L. 102-318); 20 CFR Part 615; GAL 4-92 and Changes; UIPL 9-92 and Changes; the Trade Act of 1974 (19 U.S.C. 2271 et seq.); 20 CFR Part 617; GAL 10-92; ET Handbook Nos. 392 and 399; and 20 CFR 616. Background: Title I of the "Emergency Unemployment Compensation Act of 1991" created the EUC program. The "Unemployment Compensation Amendments of 1992" (P.L. 102-318), enacted on July 3, 1992, amended a number of the provisions of Title I of the EUC Act. An explanation of the amendments and operating instructions have been issued in GAL 4-92, Change 4, dated July 9, 1992. The program changes have given rise to questions answered in this UIPL. Action Required: State Administrators are requested to make a copy of this UIPL available to all appropriate staff.

Copies of the Quality Appraisal results for FY 1994 are being transmitted under separate cover to all States. This report contains the results of all State Employment Security Agencies (SESAs) for all performance measures in the Quality Appraisal system. Measures in the Quality Appraisal system, using data reported by SESAs, include first benefit payment promptness, appeals promptness, field audit penetration, report delinquency, cash management and benefit payment control. Measures using results from on-site reviews performed by SESAs or Federal staff include nonmonetary determinations performance and promptness, appeals performance, employer status determinations, field audit performance and collections. The quantifiable goals SESAs should achieve in the various measures are designated as Secretary's Standards (SS) and Desired Levels of Achievement (DLAs). Criteria in the Secretary's Standards apply to intrastate and interstate first payment promptness and lower authority appeals promptness. SESA Administrators are requested to: a. Review the FY 1994 Quality Appraisal report and identify any activities not meeting the designated SS/DLAs; and b. For those activities not meeting the SS/DLAs, submit corrective action plans in accordance with the FY 1995 Program and Budget Planning (PBP) instructions. Unemployment Insurance Quality Appraisal Results for FY 1994.

Reference: TEIN 7-88 Information: The attached checklists are issued to notify the JTPA and ES systems of those TEINs and TEGLs that have been rescinded or canceled during the last program year. There are also checklists of all TEINs and TEGLs remaining active.

Click on the link below to view, save, or print out the document.

Background: The JTPA Title II program, in PY 1994, will use five reporting forms: the JASPR, the JQSR, the JSSR, the JASDA and the SPIR. The JTPA Title III program uses four reporting forms: the WFFR, the WASAR, the DWSPR and the SPIR. These required reports and instructions have been approved by the Office of Management and Budget (OMB). Required Reports, Due Date and Reporting Periods: a. The JTPA Annual Summary Program Report (JASPR) (ETA 9047) is due in the ETA National Office and Regional Offices as indicated below: (i) For the Title I, Section 123 (8%), program -- the initial submittal due date of the JASPR has been extended to September 30, 1994, for the year ended June 30, 1994 ONLY. (Thereafter, the JASPR for the 8% program will be due by August 15 for the prior Program Year); and (ii) for the Title II-B, Summer Youth E & T program -- by November 15, 1994, for the the period October 1, 1993 through September 30, 1994. NOTE: The JASPR will continue to be used for these programs in 1994-95. Refer to TEIN 48-93 + Change 1 for the JASPR format and instructions. b. The JTPA Quarterly Status Report (JQSR) (ETA 9040) is due in the ETA National Office and Regional Offices no later than 45 days after the end of each program year quarter (i.e., submitted by 11/15; 2/15; 5/15 and 8/15). NOTE: A separate quarterly report is to be submitted for EACH year for which funds have been granted. Refer to TEIN 6-93 + Changes 1, 2 and 3 for the JQSR format and instructions. c. The JTPA Semiannual Status Report (JSSR) (ETA 9009) is due in the ETA National Office and Regional Offices by February 15, 1995 for the six months ending December 31, 1994; and by August 15, 1995 for the year ending June 30, 1995. NOTE: Per GAL 7-92, any PY 1992 funds which were unexpended on June 30, 1993 may be expended after June 30, 1993 under the "old" regulations (20 CFR 626 et al., published 9/22/89) or these funds may be expended under the "new" regulations. Whatever amount is used under the "old" rules is to be reported on the JSSR only. When used, the JSSR, Section III, Participation and Termination Summary, is to be left blank. ALL 1994 Title II participants and terminations will be recorded on the JQSR (current year report) and the SPIR, regardless of the year of funds expended and whether under the "old" or "new" rules. Refer to TEIN 18-88 for the original JSSR format and instructions. d. The JTPA Annual Service Delivery Area report (JASDA) (ETA 9045) for Titles II-A/C is due in the ETA National and Regional Offices by August 15, 1995 for the year ending June 30, 1995. Refer to TEIN 42-93 + Change 1 for the JASDA report format and instructions. e. The Standardized Program Information Report (SPIR)(OMB 1205-0321) is used to capture non-financial information for Title II-A; Sec. 204(d); Title II-C; and Title III (Governor's Reserve and Substate Area v programs and Secretary's National Reserve funded projects). Submittal of a SPIR record (complete, except for some follow-up information) for each participant who has terminated from each of these programs will be transmitted to the Meridian Corp., the contract database manager for the SPIR, no later than August 15, 1995 for the year ending June 30, 1995. Complete records for all terminations during the year ending June 30, 1995, including all appropriate follow-up information, are to be submitted to Meridian no later than November 15, 1995. Refer to TEIN 5-93 + Change 1 for the SPIR format and instructions. f. The Worker Adjustment Formula Financial Report (WFFR) (ETA 9041) for all Title III formula funded programs in the State, is due in the ETA National Office and Regional Offices no later than 45 days after the end of each program year quarter (i.e., submitted by 11/15; 2/15; 5/15 and 8/15). Refer to TEIN 14-93 for the WFFR format and instructions. g. The Worker Adjustment Annual Substate Area Report (WASAR) (ETA 9046) for Title III is due in the ETA National Office and Regional Offices by August 15, 1995 for the year ending June 30, 1995. Refer to TEIN 41-93 + Change 1 for the WASAR format and instructions. h. The Dislocated Worker Special Project Report (DWSPR) (ETA 9038) is required for EACH Title III Secretary's National Reserve funded project and is due in the National Office and Regional Offices 45 days after the end of each program year quarter (i.e., 11/15; 2/15; 5/15 and 8/15). NOTE: Only Sections I (quarterly) and III (end-of-project) of this grant inception-to-date report will be used for this program. Refer to TEIN 12-93 + Change 1 for the DWSPR format and instructions. i. These programs also will use the DWSPR, Sections I (quarterly), II (each June 30 and end-of-project) and III (end-of-project) to report information for EACH grant award project funded under the following: Defense Conversion Adjustment Program (DCAP) Clean Air Employment and Training Assistance (CAETA) Defense Diversification Program (DDP) NOTE: There are certain special instructions for the DWSPR that apply to DDP projects. These will be provided in each project approval letter for that program. Reporting Instructions/Information a. States are reminded of the recent issuances of the JASDA and WASAR for capture of PY 1993 annual information. (Refer to Items 3. d and 3.g, above, where use of these for PY 1994 is discussed.) b. Updated language for the SPIR reporting instructions was issued via TEIN 5-93, Change 1. c. Updated SPIR coding specifications/data elements edits were provided to the States by the Meridian Corp. on 6/1/94; errata pages followed on 6/7/94. The SPIR Edit Software Package disk and a Users Manual also were shipped to the States on 6/7/94. d. A minor change in the instructions for the DWSPR was transmitted via TEIN 12-93, Change 1. e. The annual request from the ETA National Office for Regional Offices to canvass their States rechanges in the configurations and/or names of JTPA/SDAs/SSAs was transmitted to RAs 6/16/94. f. From time to time it is practical for a State to submit JTPA reports via FAX to the ETA National Office. The correct number to be used for such submittals is (202) 219-4308, ATTN: John Marshall. (Voice number is (202) 219-9147, Ext. 136.) g. Use of the complete address for report submittal to the ETA National Office by mail or other carrier, as provided in the instructions for each required report, will ensure that such submittals are directed to TSVR--Rm. S-5306. Annual JTPA Fall MIS Conferences: Discussions regarding these conferences have been held with the host Regional Office staff and these dates and locations were determined: 1994 LOCATION REGIONS Sept. 21-23 Park City, UT V & VIII (Salt Lake City) Nov. 2-4 Atlantic City, NJ I, II & III Nov. 16-18 Kansas City, MO IV, VI & VII Nov. 30 - Dec. 1 & 2 Scottsdale, AZ IX & X (Phoenix) As in the past, Federal, State and local MIS staff are invited to attend these meetings. (The Regions V & VIII conference is, by tradition, limited to Federal and State MIS staffmembers. SDAs in these Regions may arrange to attend at another location.) Additional conference information and agendas will be forthcoming from host Regional Offices. Action: State liaisons are requested to distribute these reporting requirements to all officials within the State who need such information.

Click on the link below to view, save, or print out the document.

References. a. DINAP Bulletin 91-22, Dec. 2, 1991. b. DINAP Bulletin 91-28, Feb. 18, 1992. Information. Dinap Bulletin 91-22 provided grantees with instructions for planning for Program Year 1992. DINAP Bulletin 91-28 provided grantees with reporting instructions for Program Year 1991 (and 1992). Since then, the following definition changes have occurred. The definitions for VETERAN and for ICAPPED INDIVIDUAL have been enhanced for PY 1992 for JTPA Titles II-A, 11-B, III, and IV-A (Sections 401 and 402). The need for these changes is based on recent legislation enacted by the Congress. The definition of VETERAN was enhanced by adding language regarding via member of a reserve component under an order to active duty ... for which a campaign badge is authorized ... II. (This means that such an individual need not meet the more than 180 days of active duty criteria to be accorded veteran status.) (38 USC 2011(4)). The Americans with Disabilities Act (ADA) requires all Federally funded programs to adopt the definition contained therein for INDIVIDUAL WITH DISABILITY. For JTPA reporting purposes, ETA has inserted "which for such individual constitutes or results in a substantive barrier to employments into the definition specified in the ADA. These new definitions are on attached revised pages V-9 and V-11 of the Grantee Planning and Reporting instructions. Action. Grantees should remove the appropriate pages from the above mentioned instructions and replace them with the attached pages V-9 and V-11 (Rev.6/92) of the instructions for completion of Form ETA 8604, Annual Status Report. Questions. Contact your DINAP Federal Representative.