References. DINAP Bulletins 94-13 and 94-19. Background. The referenced DINAP Bulletins provided information to grantees eligible for travel and per diem reimbursement for one person to attend the subject conference. These Bulletins further detailed allowable expenses and reimbursement procedures. Action Required. Grantees eligible for reimbursement must submit a reimbursement claim no later than August 31, 1995. Any claims submitted after August 31, 1995, will not be processed for payment. All reimbursement claims are processed by ACKCO, Inc. only. Questions. Grantees should direct all questions to Ms. Kathleen Telmont with ACKCO, Inc. The toll free number is: 1-800-525-2859.

References. P.L. 97-300, Section 4(8) (JTPA); and Internal Revenue Code, Section 51 (TJTC). Background. JTPA regulations at 20 CFR 632.4 provide for the use of either of two sets of data in determining economically disadvantaged persons and program eligibility: the Health and Human Services Poverty Guidelines or the LLSIL. The attached Federal Register Notice (Vol. 60, No. 79) contains updated LLSIL and detailed instructions for their use, effective April 25, 1995. Action. Grantees will use one of the three tables on pages 20285 and 20286 of the Notice to find their 70 percent LLSIL for a family of four. Those grantees in one of the 25 Metropolitan Statistical Areas will use Table 3; grantees in Alaska or Hawaii will use Table 2; all other grantees will use Table 1. Grantees using Table 1 can find which region they are in by referring to the list on page 19242. Grantees using Tables 1 or 2 must also determine if they are in a metro or non-metro area; this information can be obtained from the grantee's State JTPA. Having found the applicable 70 percent LLSIL for a family of four on Tables 1, 2 or 3, the grantee can then find the 70 percent LLSIL for a family larger or smaller than four on Table 4. For example: a grantee in a non-metro area of Arizona is in the "West" region. On Table 1 its 70 percent LLSIL is 17,600. To find the applicable 70 percent for a family of six, the grantee finds 17,600 in column "four" of Table 4 and reads across that line to Column "six" to find 24,290. Grantees should note the disclaimer on page 20284 that the figures in this notice are valid only for eligibility determination under the JTPA and TJTC programs and should not be used for any statistical purposes. DINAP grantees are to disregard the instructions to Governors on page 20284 in the paragraph entitled "Use of These Data." Questions. Contact your DINAP Federal Representative.

References. 20 CFR 632.4 and DINAP Bulletin 93-12. Background. The Department of Health and Human Services (DHHS) published revised poverty income guidelines in the Federal Register on February 9, 1995. The Job Training Partnership Act (JTPA) regulations at 20 CFR 632.4 provide for the use of DHHS poverty guidelines in determining economically disadvantaged persons and program eligibility. However, DHHS has definitions of "income" and "family" which are not applicable to the JTPA program. JTPA definitions can be found at 20 CFR 632.4. Action. The revised guidelines are effective from the date of this bulletin. Questions. Contact your DINAP Federal Representative.

References. DINAP Bulletin No. 92-15. Background. The JTRA of 1992, public law 102-367, dated September 7, 1992, made substantive enhancements to JTPA program requirements and administrative systems. Pursuant to the authority provided by section 701(i) of the Amendments, which permits the Department to "establish such rules and procedures as may be necessary to provide an orderly implementation of the amendments . . . ," this bulletin provides guidance on certain programmatic and administrative areas through which the Department intends to assist Section 401 grantees in their implementation of the statutory changes. Revised regulations for the Section 401 program, which will incorporate the statutory changes as well as other changes to enhance the quality of the program, will not be proposed or finalized until after the commencement of Program Year 1993. In addition, these revised regulations will be promulgated only after an extensive review and comment period open to Section 401 grantees and other interested parties. Section 401 grantees must, nonetheless, implement the statutory requirements described below, by July 1, 1993. Policy. The Department will issue new regulations for the Indian and Native American program which conform to the Amendments as soon as possible after July 1, 1993. The current regulations for the Indian and Native American program remain in full force, except in those areas where they have been superseded by the Amendments. Information. Key Amendment provisions of the JTRA are discussed below. Sections quoted from the Act contain the Amendment language applicable to the Section 401 program. This language is followed by guidance. Grantees are expected to review each section of the Act which is applicable to the Section 401 program in its entirety. The key Amendment provisions include the following (where appropriate, citations are provided): A. Plant Relocation. Section 141(c) reads in relevant part: (1) No funds under this Act shall be used or proposed for use to encourage or induce the relocation, of an establishment or part thereof, that results in a loss of employment for any employee of such establishment at the original location. (2) No funds provided under this Act shall be used for customized or skill training, on-the-job training, or company specific assessments of job applicants or employees, for any establishment or part thereof, that has relocated, until 120 days after the date on which such establishment commences operations at the new location if the relocation of such establishment results in a loss of employment for any employee of such establishment at the original location. Guidance: This section of the Act was substantially revised to prohibit the use of JTPA funds to induce or encourage the relocation of a company when such relocations result in the loss of employment at the original location. A ban on use of JTPA funds for 120 days after the commencement of operations at the new location further restricts the use of JTPA funds in such instances. The Department interprets a relocating establishment to mean a business entity, including a successor-in-interest, which is moving any operations from a facility in one labor market area within the United States and its territories to a new or expanding facility in another labor market area. "Commences operations" means the commencement of commercial operations. B. On-the Job Training. Section 141(g) reads in relevant part: (2) On-the-job training authorized under the Act for a participant shall be limited in duration to a period not in excess of that generally required for acquisition of skills needed for the position within a particular occupation, but in no event shall exceed 6 months, unless the total number of hours of such training is less than 500 hours . . . (3) Each on-the-job training contract shall -- (i) specify the types and duration of on-the-job training and the other services to be provided in sufficient detail to allow for a fair analysis of the reasonableness of proposed costs; and (ii) comply with the applicable requirements of section 164 [Fiscal controls; Sanctions]. (4) In accordance with regulations issued by the Secretary, on-the-job training contracts under this Act shall not be entered into with employers who have received payments under previous contracts and have exhibited a pattern of failing to provide on-the-job training participants with continued long-term employment as regular employees with wages and employment benefits (including health benefits) and working conditions at the same level and to the same extent as other employees . . . Guidance: The Amendments provide that on-the-job training (OJT) contract language should contain specific training content in sufficient detail to support costs. OJT is a training option meant to be conducted in the highest skill occupation appropriate for an eligible participant. It is not intended to be subsidized employment for low-skill occupations which need very little training time. Contract duration is to be set at the length of time necessary to be trained in a specific job and which meets the specific training needs of the participant. Additionally, the contract shall not exceed six months duration unless the number of hours of the contract is less than 500 hours. The Department's policy on this provision focuses on legislative language to the effect that the number of reimbursable hours may not exceed the later of six months or 499 hours. In the following reference chart (which reflects the revised policy), the conditions of Column A and Column B must be met for Column C to be true: A B C CONTRACT SPAN CONTRACT SPAN IN HOURS IN MONTHS REIMBURSABLE 1-499 any duration Yes over 499 over 6 No 1-1040* 0-6 Yes * e.g. full-time employment No portion of an OJT contract in excess of six months or 499 hours is reimbursable under the Act as amended. Employers who fail to sustain OJT placements in permanent unsubsidized employment shall be ineligible for future contracts. Employment and OJT contracts, awards and agreements entered into on or before June 30, 1993, are to be used to serve only participants enrolled on or before June 30, 1993, unless the contracts, awards and agreements are modified after June 30th to comply with the Amendments. C. Program Income. The Amendments add to the existing definition of program income the following three categories: (i) receipts from goods or services (including conferences) provided as a result of activities funded under the Act; (ii) funds provided to a grantee in excess of the costs associated with the services provided; and (iii) interest income earned on funds received under this Act. Guidance: Grantees may retain program income only if it is used to carry out grant activities, as per section 141(m) of the Act. Grantees which receive program income from PY 1993 funds must maintain records sufficient to determine the amount of such income received and the purposes for which such income is expended, as per section 141(m)(3) of the Act. D. Employment Generating Activities. Section 141(q) reads: No funds available under this Act shall be used for employment generating activities, economic development activities, investment in revolving loan funds, capitalization of businesses, investment in contract bidding resource centers, and similar activities. Guidance: The Amendments prohibit use of JTPA funds for certain types of employment generating activities. However, grantees may continue to undertake the following types of activities: -- normal employer outreach for participant placement purposes; -- memberships in business associations; -- participation on economic development boards and commissions; -- providing information on JTPA programs to economic development agencies; -- subscriptions to relevant publications; and -- conducting labor market surveys. E. Impairment of Contracts. Section 143(b) reads, in relevant part: (2) No program under this Act shall impair -- (A) existing contracts for services; or (B) existing collective bargaining agreements, unless the employer and the labor organization concur in writing with respect to any elements of the proposed activities which affect such agreement, or either such party fails to respond to written notification requesting its concurrence within 30 days of receipt thereof. Guidance: The Amendment provision, in effect, requires Section 401 grantees to undertake linkages and coordination with both employers and labor unions prior to the commencement of employment and training activities in a facility governed by a collective bargaining agreement. In the absence of a response from either management or labor, the activities may commence after a period of 30 days. F. Grievances. Section 144 reads, in relevant part: (d)(1) If a person alleges a violation of section 143 [Labor Standards] and such person exhausts the recipient's grievance procedure, or the 60-day time period described in subsection (a) [grievance filing deadlines] has elapsed without a decision, either party to such procedure may submit the grievance to the Secretary . . . (2) . . . the Secretary may modify or reverse the decision, or issue a decision if no decision has been issued, as the case may be, after an opportunity for a hearing in accordance with the procedures under section 166 [Administrative adjudication] . . . (f)(1) Except as provided in paragraph (2), remedies available to grievants under this section for violations of section 143 [Labor standards] shall be limited to -- (a) suspension or termination of payments under this Act; (b) prohibition of placement of a participant, for an appropriate period of time, in a program under this Act . . . (c) appropriate equitable relief (other than back pay). (2) In addition to the remedies available under paragraph (1), remedies under this section for violations of subsection (a)(4) [same benefits and working conditions as similarly situated employees], paragraphs (1) and (3) of subsection (b) [no displacement or layoff of current employees], and subsection (d) [Davis-Bacon Act requirements] of section 143 may include -- (a) reinstatement of grievant to the position held prior to displacement; (b) payment of lost wages and benefits, and (c) reestablishment of other relevant terms, conditions, and privileges of employment. (g) Nothing in subsection (f) shall be construed to prohibit a grievant from pursuing a remedy authorized under another Federal, State, or local law for a violation of section 143 [Labor Standards]. Guidance: The basic requirement at Section 144 of the Act, to have and maintain a grievance procedure for complaints and alleged violations of the Act and regulations, was not changed by the Amendments. The Amendments did add new subsections which apply to the handling of alleged section 143 Labor Standards violations. Grantees must modify their existing grievance procedures accordingly to cover such complaints. G. Recordkeeping and Investigations. Section 165 reads, in relevant part: (a)(3) In order to allow for the preparation of national estimates necessary to meet the requirements of subsection (c), recipients shall maintain standardized records for all individual participants and provide to the Secretary a sufficient number of such records to provide for an adequate analysis. (4)(A) Except as provided in subparagraph (B), records maintained by recipients pursuant to this subsection shall be made available to the public upon request. (b) Subparagraph (A) shall not apply to -- (i) information, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy; and (ii) trade secrets, or commercial or financial information obtained from a person and privileged or confidential. (c) Recipients may charge fees sufficient to recover costs applicable to the processing of requests for records under subparagraph (A) . . . . . (b)(3)(A) In carrying out any audit under this Act (other than any initial audit survey or any audit investigating possible criminal or fraudulent conduct), either directly or through grant or contract, the Secretary, the Inspector General, or the Comptroller General shall furnish to the State, administrative entity, recipient, or other entity to be audited, advance notification of the overall objectives and purposes of the audit, and any extensive recordkeeping or data requirements to be met, not fewer than 14 days (or as soon as practicable), prior to the commencement of the audit . . . (c) Each State, administrative entity, and each recipient (other than a subrecipient, grantee or contractor of a recipient) receiving funds under this Act shall -- (1) make readily accessible reports concerning its operations and expenditures as shall be prescribed by the Secretary; (2) prescribe and maintain comparable management information systems, in accordance with guidelines that shall be prescribed by the Secretary, designed to facilitate the uniform compilation, cross tabulation, and analysis of programmatic, participant, and financial data, on statewide and service delivery area bases, necessary for reporting, monitoring, and evaluating purposes, including data necessary to comply with section 167 [Nondiscrimination]; and (3) monitor the performance of service providers in complying with the terms of grants, contracts, or other agreements made pursuant to this Act. (d)(1) The reports required in subsection (c) shall include information pertaining to -- (a) the relevant demographic characteristics (including race, ethnicity, sex, and age) and other related information regarding participants; (b) the activities in which participants are enrolled, and the length of time that participants are engaged in such activities; (c) program outcomes, including occupations, for participants; (d) specified program costs; and (e) information necessary to prepare reports to comply with section 167 [Nondiscrimination]. . . Guidance: In general, grantees will continue to use the current forms and instructions for reporting program and fiscal data. Revision of reporting forms and instructions is under consideration by the Department. Guidance and instructions on any new forms will be issued as necessary. H. Nondiscrimination. The Amendments provide for additional duties for the Department's Directorate of Civil Rights. The JTPA Amendments of 1992 revised section 167 of the Act to require the Secretary of Labor to issue the final regulations to clarify the application of the nondiscrimination and equal opportunity provisions of the JTPA and provide uniform procedures for implementing these provisions. On January 15, 1993, the Directorate of Civil Rights, the DOL agency responsible for enforcing the various Federal nondiscrimination and equal opportunity statutes applicable to federally-assisted programs, issued a final rule to implement the nondiscrimination and equal employment opportunity requirements of the JTPA in 29 CFR part 34. The regulations became effective on February 15, 1993 and were transmitted to Section 401 grantees in DINAP Bulletin 92-22, "Final Rule to Implement the Nondiscrimination and Equal Opportunity Requirements of the Job Training Partnership Act of 1982," April 26, 1993. Guidance: This final rule is in addition to the Department's nondiscrimination and equal opportunity regulations at 29 CFR parts 31 and 32. All three parts are applicable to JTPA, Section 401 programs. In order to eliminate the burden of complying with other overlapping regulatory requirements, 29 CFR part 34 provides that compliance by JTPA grantees with part 34 constitutes compliance with the Department's Civil Rights Act of 1964 title VI regulations (29 CFR part 31) and with specified portions of the Department's Rehabilitation Act section 504 federally-assisted programs regulations (29 CFR part 32, subparts A, D and E). However, 29 CFR part 34 does not incorporate all of the requirements contained in 29 CFR part 32. Therefore, grantees remain responsible for the obligations imposed by subparts B and C and Appendix A of 29 CFR part 32, which pertain to employment practices and employment-related training, program accessibility, and accommodations under Rehabilitation Act section 504. Action. Section 401 grantees should ensure that their transition efforts are consistent with the guidelines found in this bulletin and Title I of the JTPA as amended. The text of the JTPA as amended is provided for reference and/or information purposes. Effective date. July 1, 1993 for JTPA Amendments (the provisions of 29 CFR part 34 were effective on February 15, 1993). Inquiries. Contact your DINAP Federal Representative.

References. JTPA Regulations, 20 CFR Parts 632; DINAP Bulletin 92-17. Background. On July 2, 1993, the President signed into law a supplemental appropriation of $220 million to be expended pursuant to Title II-B of JTPA. Of these funds, $3,027,936 has been reserved for eligible Title IV-A grantees, i.e., tribal and other entities who receive Title II-B SYETP funds. Goals. Even though Bulletin 92-23 is being rescinded, we believe that the goal statements articulated for the CY 93 SYETP outlined in the Bulletin's attachment, TEGL No. 9-92 (Section 4) remain valid. However, we recognize that the uncertainty surrounding the enactment of a summer supplemental appropriation and the level of such appropriation--as well as the late enactment of the supplemental--all work against the achievement of all the goals to the extent anticipated and desired. Nevertheless, we expect all eligible II-B grantees to make good faith efforts to attain these goals to the maximum extent practicable. For your convenience, the goals as found in TEGL No. 9-92, Section 4, slightly modified, are outlined below. a. Ensure that youths have meaningful, well-supervised work experience which: -- (1) demonstrates the value of the work performed to the individual and his/her community; -- (2) ensures that the youth acquire basic work competencies and discipline, such as: working and completing assignments as directed by leadership and first-line supervision; showing up for work regularly, on time, and with a positive attitude; working as a member of a team; demonstrating sound reasoning abilities; and exercising independent judgement; -- (3) reinforces the relationship between the skills acquired on the job and what is learned in an educational setting. b. Ensure that enrollees are provided academic enrichment which, at minimum, counteract the erosion of basic educational skills associated with the summer months and, to the extent possible, increases the level of educational skills, particularly reading and mathematics (academic enrichment). c. Provide income for work to economically disadvantaged youth to benefit them, their families, and their communities; d. Enhance the level and quality of public services provided to distressed neighborhoods and communities; e. Provide well-supervised, productive jobs to as many eligible youth as possible this summer; f. Preserve the integrity of the funds by implementing sound administrative systems (e.g., time and attendance; payroll) which can adequately absorb the program expansion; g. Use this summer's experience as a means to further enhance and enrich subsequent summer jobs programs in such areas as: -- (1) innovative educational components; -- (2) the relationship between success in the world of work and educational attainment. Academic Enrichment/Basic and Remedial Education (BRE). The expansion and enrichment of the educational component of the summer jobs program remains a high priority of the President, the Secretary of Labor and the Secretary of Education. In consideration of the timing of the enactment of the supplemental, the Congress has not earmarked a percentage of funds for academic enrichment. However, even while not including the Administration's request that 30 percent of the supplemental funds be dedicated to academic enrichment, the Congress has indicated the high level of importance it attaches to an enhanced educational component. Also instructive is the following excerpt from the governing statute: Sec. 251. "The purpose of programs assisted under this part is to-- -- "(1) enhance the basic educational skills of youth; -- "(2) encourage school completion, or enrollment in supplementary or alternative school programs. . ." While improvements in reading, math, and other educational competencies (e.g., science) are the primary emphases, this does not preclude the provision of other services and activities which have a direct correlation with enhancing the educational performance of youth--e.g., strengthening "life skills" and "citizenship skills." We strongly encourage grantees to capitalize on the planning resources they have already invested in the enhancement of the educational component of the summer program to significantly improve the educational services they actually provide to program participants. Linking JTPA and Other Agencies: a. Indian Housing. Secretary of Labor Reich and Secretary of Housing and Urban Development Cisneros, have entered into a formal letter of agreement which encourages Department of Labor grantees, including Section 401 Indian and Native American grantees, to target some of the supplemental funds toward local housing authority programs. Details of the letter of agreement have already been sent to Tribal Chairmen and Indian Housing Authorities. As stated in the letter of agreement, Indian Housing Authorities are prepared to work with Tribal leadership and JTPA program directors to engage participating youth in activities that offer academic enrichment, as well as work experience. Some activities suggested by HUD were: area beautification, handicap accessibility modifications, housing modification, lead-based paint containment, and other meaningful work projects that could lead to apprenticeships and permanent jobs. Contact the local Indian Housing Authority for your area for more information on this promising initiative. b. Office of Indian Education (BIA). The Office of Indian Education Programs has alerted Bureau of Indian Affairs' School Superintendents to prepare to assist Section 401 JTPA grantees with educational services and personnel for this summer. Contact your local BIA school or school superintendent. c. Indian Education Technical Assistance Centers (IETAC). Six Indian Education Technical Assistance Centers receive grants from the Department of Education to disseminate information, provide training and technical assistance to school districts with Indian students of both BIA and public school programs. Section 401 JTPA grantees may contact their nearest IETAC office: ORBIS Associates, Washington, D.C. at 1-800-621-2988;United Tribes Technical College, Bismarck, N.D. at 1-800-437-8054; Gonzaga University, Spokane, WA at 1-800-648-3847; National Indian Training & Research Center, Tempe, AZ at 1-800-528-6425; American Indian Research & Development, Inc., Norman, OK at 1-800-422-0966; or Cook Inlet Tribal Council, Inc., Anchorage, AK at 1-800-265-5971. Maximum utilization of funds. The House Appropriations Committee Report on the summer supplemental states that all fund recipients are expected "... to expend these funds during the coming summer." The Department of Labor fully shares the expectation that total fund availability will be expended this summer to the maximum extent feasible and that, correspondingly, the maximum number of youth will be served. Total fund availability includes carry-in funds from 1992, the 1993 base allocation, and the supplemental allocation. The amounts of allowable carryover will be subject to future policy guidance. When details of the carryover policy are known, grantees will be notified. SYETP Modification. The supplemental funding will be added by a modification of the current Title II-B grant. The modification will include a grant signature sheet, and an updated PPS and BIS. A copy of the allocation list for the supplemental funding is attached. DINAP staff is currently in the process of contacting all grantees by telephone with funding information and modification requirements. The purpose is to get the supplemental funding modifications submitted to DINAP as soon as possible, but no later than c.o.b. July 16, 1993. Technical assistance and training. Grantees will receive assistance provided by DINAP Federal Representatives via the telephone or on-site visits. The Department of Labor is committed to providing and arranging for as much technical assistance and training as can be arranged. Program oversight and monitoring. In order to meet program goals, an energized oversight effort is required. Effective oversight and monitoring of program operations are essential to avert major operational crises. Therefore, for the remainder of the summer, DINAP plans to focus much of its on-site effort on grantees with Title II-B summer programs. The TA provided during these visits is meant to help grantees keep their programs on track. Information needs. The 1993 summer jobs program has had high visibility that will more than likely continue, and may even intensify, as operations move into full swing. Accordingly, DINAP must be prepared to respond to Presidential and Congressional inquiries and questions from the media and the public. Therefore, it will be necessary to obtain certain basic information on enrollments and expenditures: Special Report DINAP will be gathering information on cumulative enrollments for the overall program and cumulative enrollments in academic enrichment/BRE components as of August 27, 1993. The information will be gathered during the following week, beginning August 30, 1993. Reports of academic enrichment/BRE expenditures should not include wages or other payments to participants who engaged in such activities. Examples of academic enrichment/BRE expenditures include salaries and benefits or instructors, teacher aides, and auxiliary staff; curriculum development or purchase; instructional aides; equipment and supplies; rental of space. Current plans are to receive this information via telephone, fax, or other electronic means. Your Federal Representative will contact you about any additional details concerning this report. Regular Summer Report Grantees should submit the end-of-program report by November 15, 1993, as has been required in the past. In addition, grantees are requested to indicate in the "Remarks" section, estimates of the total amount of expenditures for academic enrichment/BRE activities. The information on academic enrichment/BRE, although not required, will be helpful in promulgating program guidance for subsequent summers. Program guidance for section 401 grantees who do not receive title II-B funds. Many non-Title II-B grantees operate similar summer programs for young people in urban and other non-reservation areas. Although such grantees will not receive II-B supplemental funding, they should be aware of other initiatives that are being undertaken by States and SDA's, mostly in the form of technical assistance. The following information will be of particular interest to grantees who receive State Title II-B funding, because they will probably be able to access it by contacting the funding agency. Private Sector Summer Jobs Campaign. The Mainstream JTPA program has stated in its directive to States and SDAs, that in his State of the Union Address and in subsequent presentations, President Clinton challenged the private sector to join the public sector effort in providing summer jobs to economically disadvantaged youth. Secretary Reich has met with various business and industry leaders to enlist their active involvement in organizing their colleagues to increase summer hiring. The Department has been assisted in these efforts by the U.S. Chamber of Commerce, the National Association of Manufacturers, the National Alliance of Business and other business and industry organizations. At a press conference on June 9, 1993, Secretary Reich unveiled public service announcements which can be used to promote the Private Sector Summer Jobs Campaign. The Secretary noted at the press conference that--due to the substantial difference between what was originally requested for the supplemental appropriation and what was enacted--it is imperative that the private sector engage in a major effort to fill the large gap between the number of summer job applicants and the number of available public/ private, non-profit sector jobs. The Department appreciates the fact that some States and SDAs have already mounted Private Sector Summer Jobs Campaigns. The Department has urged all States and SDAs to serve as catalysts and partners in such campaigns in their communities. Additional guidance. If more specifics on the policy guidance presented above becomes available, including additional information on reporting and any other inter-agency initiatives, you will be contacted. Inquiries. Questions should be directed to your DINAP Federal Representative.

References. None Background. a. PY 1995 Partnership Plan: Attached is the Partnership Plan that was developed in consultation with Section 401 grantees. The plan is comprised of several practical steps for improving the overall results of the Indian and Native American Program. b. New Federal Representative (Fed. Rep.) assignments: Three two-member Fed Rep teams have been established which reflect the new multi-region format adopted during the Partnership Plan process. Grantees now have the benefit of two Fed. Reps. to assist with administering their Section 401 grants. East Team: Ms. Dawn Bush and Mr. Guy Suetopka (Regions I-V), Midwest Team: Mr. Bob Lunz and Mr. Duane Hall (Regions VI-VIII), and West Team: Ms. Veronica Dabney and Ms. Athena Brown (Regions IX, X, Hawaii and Alaska). c. PY 1995 Master Meeting Calendar: Development of the Master Meeting Calendar was necessitated by the need to better utilize the limited national office and grantee program resources. It also encourages the expansion of technical assistance delivery at the multi-regional level (see Partnership Plan: Technical Assistance section). d. Grant Management by Function: Several DINAP Fed. Reps. have been assigned specific area responsibilities and should be contacted directly with questions related to: regulations, closeouts, P.L. 102-477, Payment Management System, Performance Standards, and on-site Technical Assistance and Training (Mr. Greg Gross). School-to-work and youth issues (Ms. Veronica Dabney). New Directors' Manual (Ms. Dawn Bush). Electronic communications (Mr. Earl Mcletchie). Action. Review attachments and assist with implementing the Partnership Plan goals. Effective Date. Program Year 1995. Questions. Contact your DINAP Federal Representative Team.

References. JTPA Section 165(a)(2) Farmworker Bulletin 95-4 Farmworker Bulletin 95-8 Background. SPIR concepts were first introduced to a subcommittee which met in November 1993 in Washington to review and redesign the MSFW reporting system. Subsequently, the subcommittee recommendations were introduced to a representative group of MIS directors at a meeting held January 11-12, 1994, in Tucson. A draft version of the SPIR was presented at the MSFW Training Conference in San Diego held in March that same year. Work continued and a pilot year trial (Program Year 1994) began following the productive sessions with grantees at the Key West TAT Conference held in October of 1994. A final session at AFOP headquarters December 6, 1994, with a representative group of grantees resulted in the issuance of Farmworker Bulletin 95-4 on December 12, 1994. Record Layout Guidelines were issued February 2, 1995. Changes to SPIR Data Record Format and Record Layout Guidelines. SPIR Data Record Format and Instructions have only one permanent change from the versions attached to Farmworker Bulletin 95-4 issued December 12, 1994. Item 36e. had asked for the 2-letter postal abbreviation of the State Where Job is Located. This has been changed to ask for the FIPS Code. This change will conform Item 36e to the usage employed for Item 2--the location of the Field Office. The Record Layout Guidelines have been revised in accordance with the above and a new version is attached to this Bulletin. Changes in the Record Layout Guidelines are as follows: -- Field 43 (SPIR Form Item No. 23k.) -- Added to the Guidelines section: 1 = Yes 2 = No (The Yes-No options pertain to this as well as all other items under Barriers to Employment but were inadvertently left out of this field.) -- Field 93 (SPIR Form Item 36e.) -- Changed from 2-letter Postal abbreviation to FIPS Code. -- Fields 84, 85 and 86 (SPIR Form Items 35a., b. and c.) -- For each of these fields, the Edit Check section has been changed to read: (A) Must be 1 or 2. (B) Cannot be 1 unless field 83 = 1. (This simply corrects an error made in composition.) -- Field 117 (a one character numeric field) has been added to the end of the record to facilitate reporting during the 90-day PY 1994 grant close-out period. (See the Close-out Instructions below and the Record Layout Guidelines.) This field is to be used to designate the year of the source of funds at the time of termination for each individual terminee; if Program Year 1994, then Code = 4; if Program Year 1995, then Code = 5. This is a temporary field and should be used only during the first quarter of Program Year 1995. Special Instructions for Program Year 1994 Close-out. The 90-day extension of time (See Farmworker Bulletin No. 95-8) to facilitate the closeout of Program Year 1994 grants presents certain problems regarding financial accountability and performance management, including performance standards. It is essential to maintain records which show that funds which were expended for a certain year, resulted in a certain number of terminees. On the other hand, it is also essential to provide continuity from year to year in developing and setting performance standards. To accommodate these needs, it is necessary to make a distinction between individuals terminated while the grantee was operating primarily with PY94 funds and those terminated following the shift to operating primarily with PY95 funds. For this purpose, a one-character numeric field has been added to the end of the record. All grantees, whether they participated in the Program Year 1994 SPIR pilot or not, should follow the instructions in No. 4 above regarding Field 117. These instructions will apply only for the first quarter of Program Year 1995. Grantees who did not participate in the Program Year 1994 SPIR Pilot should submit their Program Year 1994 Annual Status Report as usual on/before August 15, 1995, which will include data for participants and terminees as of June 30, 1995. On or before November 15 these grantees should submit a revised Program Year 1994 Annual Status Report covering only the period beginning July 1, 1995 through September 30, 1995 (or the last date Program Year 1994 funds are expended), whichever comes first. Followup information should be reported following existing instructions and extending due dates to conform with the 90-day extension necessitated by the closeouts. SPIR Submittal Instructions. The experience accumulated during the pilot year gave rise to some additional considerations in data formatting and submittal. These are noted below and grantees are requested to pay special attention to these items. -- Please label your diskette with your 4-digit grantee number and the file format (whether fixed-field, comma delimited, or other). -- There will be four quarterly submittals of data. Each submittal should be a single file with data cumulative up to the quarter of the submittal. The submission of cumulative data allows for corrections of previously submitted data and facilitates the transmittal of those corrections in the simplest way possible. -- To facilitate the transmission of Followup data for the last quarter of the program year, a fifth transmittal of data should follow as soon as fourth-quarter Followup information has been collected and recorded. -- SPIR Pilot Grantees do not have to submit an ASR for Program Year 1994. Policy. There are no policy changes. Action Required. Grantees are instructed to begin reporting quarterly using the SPIR Forms, Instructions and Record Layout Guidelines for Program Year 1995 beginning July 1, 1995. Grantees should transmit Financial Status Reports and Program Status Summaries (as amended) in accordance with existing instructions for all four quarters of the program year. Grantees need not submit Annual Status Reports. Inquiries. Contact Richard Hoff on (202) 219-6485, Ext. 113 or Alicia Fernandez-Mott on (202) 219-5487, Ext. 107, or the Federal Representative assigned to your grant.

References: None Background: PY 1996 Partnership Plan: Attached is the Partnership Plan that was developed in consultation with Section 401 grantees and Indian and Native American Advisory Council. The plan is comprised of several practical steps for continuing the overall improvement and results of the Indian and Native American Program. Federal Representative (Fed. Rep.) assignments: The three two- member Fed. Rep. teams that were established for PY 1995 remain the same for PY 1996: East Team: Ms. Dawn Bush and Mr. Guy Suetopka (Regions I-V), Midwest Team: Mr. Bob Lunz and Mr. Duane Hall (Regions VI-VIII), and West Team: Ms. Veronica Dabney and Ms. Athena Brown (Regions IX, X, Hawaii and Alaska). PY 1996 Master TAT Conference Calendar: The use of a Master Calendar continues to be necessitated by the need to efficiently use the limited national office and grantee program resources. It also encourages the expansion of technical assistance delivery at the multi-regional level: September/Tampa, Florida - Regions I-V; November/Sioux City, South Dakota - Regions VI-VIII; and February/California - Regions IX, X, Hawaii and Alaska. PY 97 Technical Assistance and Training (TAT): The Department, at the urging of grantees and the Council, will again seek grantee preference on the use of 1 percent or less of PY 1997 program funds for TAT purposes. Fifty-two percent of the grantees favored the use of program funds in PY 1996; however, forty-two percent of the grantees failed to provide a response. Review PY 1996 Partnership Plan TAT Goal for more details. Grant Management by Function: Several DINAP Fed. Reps. were assigned specific area responsibilities in PY 1995 that they continue responsibility for in PY 1996. Please contact the appropriate DINAP team member directly with questions related to: regulations, closeouts, P.L. 102-477, Payment Management System, Performance Standards, and on-site TAT (Mr. Greg Gross). School- to-work and youth issues (Ms. Veronica Dabney). New Directors' Manual (Ms. Dawn Bush). Electronic communications (Mr. Earl Mcletchie). GCMIS data (Mr. Guy Suetopka). Action. Review and assist with implementing the 1996 Partnership Plan's practical steps and goals. Questions: Contact your DINAP Federal Representative Team. THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

Reference. DINAP Bulletins Nos. 94-18; 94-18, Change 1; 94-25; 94-27; and 95-01. Background. On Thursday, July 27, the President signed the 1995 rescission bill, which became Public Law 104-19. As you probably have heard, one of the provisions of this act eliminates all new funding for JTPA title II-B programs for the summer of 1996. As a by-product of this rescission action (while it was pending), the Department issued two "pots" of PY 94 title II-B funds for the Summer Youth program for CY 1995. Because the second title II-B Notice of Obligation (NOO) was not signed and mailed out until late June, and because many grantees on the Payment Management System (PMS) did not receive access to that second II-B issuance in a timely manner, many grantees have asked DINAP staff if they could carry some title II-B funds over to next year to operate a reduced-size Summer Youth program in 1996. This bulletin provides Departmental policy with regard to those issues. Also, as a result of certain revisions to the title II-B allocation formula and the issuance of a reduced amount for the title IV-A program for PY 1995, many grantees have planning documents [Budget Information Summary (BIS) and Program Planning Summary (PPS)] which do not reflect actual new funds and carry-in for the appropriate funding period(s). Policy. It is the policy of the Department of Labor's Employment and Training Administration that activities conducted under title II-B of JTPA are still allowable, and that these activities may continue to be conducted using all funds legally available for those purposes spelled out in the Act. Unless the Act itself is repealed, grantees may continue to operate programs under title II-B of JTPA during the summer of 1996, using whatever funds remain to them for title II-B purposes. All carry-in limits previously issued for title II-B funds are hereby withdrawn, including limits imposed on the deobligation of II-B funds from the now-expired 99-1/B-3 grants to the new B-5 grants which (for title II-B purposes) became effective on May 15, 1995. Grantees operating Summer Youth programs during 1996 need not submit a Summer Plan for DOL approval, but will be expected to report on the expenditure of Federal funds as previously instructed by November 15, 1996. Action. Grantees needing to submit revised 1995 planning documents should do so at once to the address contained in DINAP Bulletin No. 94-27. That address is: U.S. Department of Labor Employment and Training Administration Division of Indian and Native American Programs Room N-4641 FPB 200 Constitution Avenue, N.W. Washington, D.C. 20210 ATTENTION: MIS DESK Grantees wishing to do so may begin to assess their capabilities to operate a title II-B Summer Youth program during the summer of 1996. Questions: Contact your DINAP Federal Representative Team.

References. DINAP Bulletins Nos. 94-18; 94-18, Change 1; 94-27; and 95-01. Background. By now, all section 401 grantees should have received the edit check disk developed and sent out by the California Indian Manpower Consortium (CIMC) on behalf of the Department of Labor. This software is specially designed to ensure that ASRs are correct (free of mathematical errors) before submission to DINAP. Annual Status Reports are still due in DINAP 90 days after the expiration of the grant period (September 30, 1995). Action Required. Grantees are reminded that the edit check software distributed by CIMC is designed to check a completed ASR for correctness. Grantees are instructed to prepare the PY 1994 ASR as in the past, and then invoke the edit check routine, entering the appropriate PY '94 data. In preparation for using the software for PY '94 data, grantees are encouraged to practice with correct PY '93 data. Grantees will note that the software is configured in such a way as to require the orderly completion of the subroutines before being able to return to a previous field. Questions. For questions of substance concerning the PY 1994 Annual Status Report, contact your DINAP Federal Representative Team. For technical questions concerning the use of the edit check software, contact CIMC staff Linda Cruz or Rithy Chea on (916) 920-0285.