UIPL 08-26.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Unemployment Insurance CORRESPONDENCE SYMBOL OUI DPM DATE March 5 2026 RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TO UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 08-26 STATE WORKFORCE AGENCIES FR OM HENRY MACK ED.D. Assistant Secretary SUBJECT 2026 National Unemployment Insurance UI Convening Reimbursement Instructions 1. Purpose. To provide reimbursement instructions to states attending the 2026 National UI Convening occurring March 10 11 2026 at the Frances Perkins Building in Washington D.C. 2. Action Requested. The U.S. Department of Labor s Department Employment and Training Administra tion ETA requests State Workforce Agency administrators to share the information contained in this Unemployment Insurance Program Letter UIPL with appropriate staff. 3. Summary and Background. a.Summa ry This UIPL informs states and provides instructions for the Department to reimburse costs incurred for travel lodging and per diem for up to two 2 individuals per state to attend the 2026 National UI Convening in Washington D.C. The deadline for states to submit grant applications for travel reimbursement is thirty 30 days after publication of this guidance. b. Background ETA is prioritizing resources toward program integrity through a multi- faceted approach . 1 On February 6 2026 ETA sent a letter to each of the 53 states and territories detailing thei r performance in relation to the Department s goals see Attachment V to UIPL No. 14-25 . This letter also emphasized the importance of Data Validation to ensure the accuracy and quality of the data reported to the Department. It further emphasized the importance of data quality for the Benefit Accuracy Measurement BAM paid claims sample which serves as the basis for calculating the improper payment rate. 1 Section 9032 of the American Rescue Plan Act ARPA Public Law Pub. L. 117-2 provided an appropriation of 2.0 billion to the Secretary of Labor to among other things detect and prevent fraud and ensure the timely payment of benefits. This amount was reduced to 1.0 billion with enactment of the Fiscal Responsibility Act Pub. L. 118-5 . 2 ETA has set the following performance goals for this fiscal year To achieve a national improper payment rate below 10 percent To achieve a national rate of Nonmonetary Determination Timelapse of at least 80.0 percent and To achieve a national First Payment Timeliness rate of at least 87.0 percent. This year ETA UI Strike Teams 2 will engage directly with states whose performance has fallen short. ETA expects that all states will take meaningful steps toward timely reporting of accurate and complete data and will consistently meet the Core Measures Acceptable Levels of Performance ALPs data validation submission requirements and the BAM paid claim completion requirements. 2 An ETA UI Strike Team includes staff from ETA s National and Regional Office s with support from the UI Integrity Center. UI Strike Teams may also be deployed on an ad hoc basis outside the scope of this performance categorization to address other urgent high priority activities in the UI program. ETA is also working closely with states to strengthen program integrity through strategic feedback and a series of transparent listening and planning sessions. On February 9 2026 ETA sent an email to state UI directors and administrators with an invitation to attend the 2026 UI National Convening in Washington D.C. including a registration link. Working together states and ETA will identify opportunities for ETA to support and accelerate state performance improvements with lasting impact and improved integration of UI activities. 4. Event Details and Reimbursement Instructions. a. Event Details. Dates Tuesday March 10 2026 and Wednesday March 11 2026 Time 8 00 a.m. 5 00 p.m. ET each day. Location U.S. Department of Labor Frances Perkins Building 200 Constitution Ave. NW Washington D.C. 20210 b. Reimbursement Instructions. The Department will reimburse travel costs for up to two 2 individuals per state to participate in the National UI Convening. Reimbursable expenses cannot exceed Federal per diem rates. Reimbursable expenses may include actual costs incurred for transportation hotel accommodation and incidentals. Travel is authorized to occur on Monday March 9 2026 to ensure all attendees may be present when the convening begins. 3 The Department is not using state UI administrative funding to process the reimbursement therefore reimbursement will not be issued on the existing state UI administration grants. States are required to submit a grant application package in order to receive reimbursement. Reimbursement will be made in full for up to two travelers actual expenses. The deadline for states to submit grant applications for travel reimbursement is thirty 30 days after publication of this guidance. States that do not submit a grant application at a minimum Form SF-424 by this deadline will not receive travel reimbursement. i.Grant Application Package. To receive reimbursement states must submit Form SF-424 application via Grants.gov as outlined below Form SF-424 OMB Approval No. 4040-0004 is available through grants.gov at https apply07.grants.gov apply forms sample SF424 4 0-V4.0.pdf for the total amount of reimbursement being requested must be supported by travel documentation . Attachment II to this UIPL provides additional information on completing Form SF-424. States must input the UIPL number and event title as UIPL No. 0 8-26 2026 National UI Convening in Section 12 of Form SF-424. States must also submit a separate completed copy for each traveler of the suggested travel reimbursement document included as Attachment II to this UIPL detailing travel expenses incurred. States may request an Excel copy of the document directly from the appropriate ETA regional office or download a copy from Grants.gov. States should submit the completed package s to the Office of Unemployment Insurance via email at ETA-UI-Inquiries dol.gov with a copy to the appropriate regional office. The travel reimbursement document should be submitted at the same time as the state s grant application is submitted via Grants.gov but no later than thirty 30 days after the publication of this guidance. ii.Allowable Expenditures. The travel reimbursement documentation must include details on applicable expenses. These expenses may include the following Airline and or train fare 3 for travel to and from Washington D.C. 3 Airline and or train fare is limited to coach class unless another class is required due to a documented reasonable accommodation approved by the state UI agency prior to travel. Privately owned vehicle POV travel mileage and reimbursement if applicable. POV costs may be reimbursed based on the federal POV reimbursement rate of 0.725 per mile. Hotel accommodation expenses. Hotel reimbursement for up to three 3 nights based on actual expense documented by receipt cannot exceed the Federal per diem rates for Washington D.C. for March 2026 276.00 night for lodging incurred plus taxes . 4 Per diem for meals and incidentals based on the number of days on travel. A maximum of four days may be requested based on Federal per diem allowances to include two full-rate days and two reduced rate days for the first and last travel days. The maximum per diem allowance is set based on the Federal per diem rates for Washington D.C. for 2026 92.00 for full days and 69.00 for the first and last travel days . Miscellaneous fees may be reimbursed including those incurred for baggage parking travel to from airport and or hotel to the venue at the discretion of the Department to assess whether the excess costs are necessary and reasonable in performance of travel. Appropriate documentation must be provided to support all expenditures. Further details on Federal per diem rates and policies are available on the U.S. General Services Administration website at https www.gsa.gov travel. 5.Inquiries. Please direct inquiries to the appropriate ETA Regional Office. 6.References. American Rescue Plan Act of 2021 ARPA including Title IX Subtitle A Crisis Support for Unemployed Workers Pub. L. 117-2 and UIPL No. 14-25 Additional Planning Guidance for the Fiscal Year FY 2026 Unemployment Insurance UI State Quality Service Plan SQSP issued July 24 2025 https www.dol.gov agencies eta advisories uipl-14-25. 7.Attachment s . Attachment I Additional Guidance for Completing Form SF-424. Attachment II Travel Reimbursement Form for National UI Convening Attachment I I-1 Additional Guidance for Completing Form SF -424 I Application for Federal Assistance Form SF-424 Use the current version of the form for submission. Expired forms will not be accepted. Form SF-424 OMB Control No. 4040-0004 Grants.gov Expiration Date 3 31 2026. https www.grants.gov forms forms-repository sf-424-family Section 8 APPLICANT INFORMATION oLegal Name The legal name must match the name submitted with the System for Award Management SAM . Please refer to instructions at https www.sam.gov oEmployer Tax Identification Number EIN TIN Input your correct 9-digit EIN and ensure that it is recorded within SAM. oUnique Entity Identifier Requirements. oEffective on April 4 2022 the DUNS Number was replaced by a new non- proprietary identifier requested in and assigned by SAM.gov. This new identifier is called the Unique Entity Identifier UEI or the Entity ID. To learn more about Sam s rollout of the UEI please visit the U.S. General Services Administration GSA Unique Entity Identifier Update webpage. oIf the grant award or cooperative agreement recipient is authorized to make subawards under this award then the recipient oMust notify potential subrecipients that no entity see definitions below may receive a subaward from the grant award recipient until the entity has provided its UEI to the recipient. oMay not make a subaward to an entity unless the entity has provided its UEI to the grant or cooperative agreement recipient. Subrecipients are not required to obtain an active SAM registration but must obtain a UEI. oPlease ensure that your state is registered with the SAM. Instructions for registering with SAM can be found at https www.sam.gov. Additionally the state must maintain an active SAM registration with current information at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database after the initial registration there is a requirement to review and update the registration at least every 12 months from the date of initial registration or subsequently update the information in the SAM database to ensure it is current accurate and complete. Failure to register with SAM and maintain an active account will result in a rejection of your submission. oAddress Input the complete address including Zipcode 4 Example 20110-831. For look-up use link at https tools.usps.com go ZipLookupAction input.action oOrganizational Unit Input appropriate Department Name and Division Name if applicable. oName and contact information of person to be contacted on matters involving this application. Provide complete and accurate contact information including a telephone number and email address for the point of contact. Section 9 Type of Applicant 1 Select Applicant Type Input State Government Attachment I I-2 Section 10 Name of the Federal Agency Input Employment and Training Administration Section 11 Catalog of Federal Domestic Assistance Number include the accurate Catalog of Federal Domestic Assistance Number for the applicable Funding Opportunity Example 17.225 for Unemployment Insurance Section 12 Funding Opportunity Number and Title Input the funding opportunity number and title as UIPL No. 08 -26 2026 National UI Convening . Attachment II II-1 Suggested Travel Reimbursement Documentation for National UI Convening Travel Reimbursement for National UI Convening March 10 - 11 2026 - Washington D.C. Airfare Train Fare Costs Airfare Costs To Washington D.C. From Washington D.C. Total Air Train Fare Personally Owned Vehicle POV Travel if applicable Miles Traveled Mileage Reimb. Miles Miles and Total POV Reimbursement Federal POV mileage reimbursement rates 0.725 mile Hotel not to exceed Federal Per Diem for Washington D.C. Number of Nights Cost per Night Additional Fees or Taxes Total Hotel Expenses Federal per diem for lodging rates 276.00 Total meals and incidentals of Days Total Reimbursement Travel Days Full Days either one or two Total Meals and Incidentals Federal per diem for meals and incidentals combined 92.00 For first and last days of travel 69.00 Miscellaneous parking baggage etc. Total Travel Reimbursement Prepared By Approved By