TEGL 16-24 Change 1.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION SCSEP CORRESPONDENCE SYMBOL OWI-DNPTTA DATE September 30 2025 RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 16-24 CHANGE 1 TO SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES NATIONAL GRANTEES STATE AND TERRITORIAL WORKFORCE ADMINISTRATORS STATE WORKFORCE LIAISONS FROM LORI FRAZIER BEARDEN Acting Assistant Secretary SUBJECT Revisions to Training and Employment Guidance Letter No. 16-24 Program Year 2025 Planning Instructions and Allotments for the Senior Community Service Employment Program State and Territorial Grantees 1.Purpose. This Training and Employment Guidance Letter TEGL provides updated Program Year PY 2025 Planning Instructions and Allotments for the Senior Community Service Employment Program SCSEP National Grantees. This Change 1 and the materials and forms it discusses are in addition to the guidance outlined in TEGL No. 16-24 Program Year 2025 Planning Instructions and Allotments for the Senior Opportunity Service Employment Program State and Territorial Grantees. 2.Action Requested. SCSEP National Grantees must follow the instructions in this Change 1 TEGL to submit required application materials through Grants.gov no later than thirty 30 days after publication of this TEGL. 3.Summary and Background. a.Summary This Change 1 TEGL provides updated Planning Instructions and Allotments for SCSEP National Grantees for PY 2025. b.Background On July 1 2025 TEGL No. 16-24 allotted 85 869 039 to state and territorial grantees and indicated that U.S. Department of Labor DOL was reviewing the remaining 307 072 086 available for National Grantees. DOL has since completed its review of funds available for National Grantees and this TEGL No. 16-24 Change 1 allots the full year grant period for National Grantees totaling 307 072 086. The total funds that ETA will allot to SCSEP grants in PY 2025 is 392 941 125. 2 At their option SCSEP National Grantees may submit only an SF-424 application form first. In such cases the grant awards will include a Condition of Award requiring grantees to submit any remaining required and optional documents including the SF- 424A and budget narrative as well as optional special requests if applicable within thirty 30 days of receipt of their Notice of Award. 4. Application Instructions for Annual Allotments. This section provides detailed submission instructions for general and set-aside National Grantees. a. Application Requirements. In general National Grantees must submit the following documents through www.Grants.gov. As noted above National Grantees have the option to first submit only an SF-424 application form Item i. below in such instances the grantee must then follow instructions in the Conditions of Award to submit the remaining required documents within 30 days of receipt. i. Electronically signed SF-424 Application for Federal Assistance The organization s name Employment Identification Number EIN and Unique Entity Identification Number UEI listed on the SF-424 must match its System for Award Management registration. Line 18b of the SF-424 must note the required non-Federal share of at least 10 percent of the total cost OAA Sec. 502 c 1 . Item 14 of the SF-424 requires a list of the Areas Affected by Project. Grantees must list the states and counties the grant will serve. ii. SF-424A Budget Information Form Non-Construction Programs iii. Budget Narrative that fully explains the projected costs reflected in each line item of the SF-424A. See Attachment II for instructions pertaining to all grantees. iv. Project Narrative that includes the information outlined in Attachment III of this TEGL including Required - Organizational structure monitoring and audits. Optional - National Grantees may choose to provide any relevant updates to the statement of work that was included in the grant award documents following the PY 2024 National Competition. Note At this time National Grantees are not required to submit the data and information on services to minorities described in OAA Section 515 also known as the Minority Report . v. Programmatic Assurances See Attachment IV for complete instructions. 3 Grantees must review sign and submit the programmatic assurances in Attachment IV that outline program requirements based on the OAA and the SCSEP regulations at 20 CFR Part 641. Adobe digital signatures are acceptable. The signatory must be the same individual as the Authorized Representative listed in item 21 of the SF-424. vi. Attachments as applicable Optional Requests See Attachment V for complete instructions. Grantees may submit one or more of the optional requests described in Attachment V. Optional Additional Training and Supportive Services This TEGL provides updated instructions in Attachment V for the request to use additional grant funds for training and supportive services activities Optional Additional Training and Supportive Services or OATSS requests. While ETA encourages grantees to consider how incorporating training and supportive services into their overall service strategy may help improve participant outcomes it is an option and not a requirement. Grantees may submit a copy of their OATSS to their FPO and National Office Liaison prior to the grant submission due date for review. Geographic Service Area Attachment Grantees must submit an attachment noting the states and counties included in the grantee s service area if the grantee chooses not to list them in the SF-424. Negotiated Indirect Cost Rate Agreement NICRA cost allocation plan Grantees that have an indirect cost rate must also submit a copy of their NICRA or cost allocation plan if applicable . Copies of current Individual Durational Limit Termination and Grievance policies. b. Grants.gov Submission Process. Applicants must submit the SF-424 application form through Grants.gov as soon as possible as stated throughout this TEGL. ETA will provide additional instructions for submission of subsequent documents in the Conditions of Award page in the Notices of Award as described above. For technical issues encountered during application submission applicants may call 800-518-4726 or 606-545-5035 to speak to a Customer Support Representative or email support grants.gov. The Contact Center is open 24 hours a day seven days a week but closes on federal holidays. 5. Inquiries. Questions regarding grant applications should be directed to scsep.ogm dol.gov Please direct all other questions to the appropriate Federal Project Officer. 6. References. 4 TEGL No. 16-24 July 1 2025 TEGL 16-24 Program Year 2025 Planning Instructions and Allotments for the Senior Community Service Employment Program State and Territorial Grantees available at https www.dol.gov agencies eta advisories tegl-16-24 Older Americans Act 42 USC 3056 et seq. as amended through Public Law 116-131 March 25 2020 Federal Poverty Guidelines 90 FR 5917 January 17 2025 or HHS website at https aspe.hhs.gov sites default files documents dd73d4f00d8a819d10b2fdb70d254f7b detailed-guidelines-2025.pdf effective January 15 2025 Full-Year Continuing Appropriations and Extensions Act 2025 Public Law 119-4 March 15 2025 available at https www.congress.gov 119 plaws publ4 PLAW- 119publ4.pdf SCSEP Performance Data Collection Approval Office of Management and Budget Control No. 1205-0040 See https www.reginfo.gov public do PRAViewICR ref nbr 202401-1205-001 expiration date July 31 2027 and TEGL No. 05 24 October 8 2024 Implementation of the 2024 Revisions to the Office of Management and Budget OMB Guidance for Federal Financial Assistance available at https www.dol.gov agencies eta advisories tegl-05-24.. 7. Attachments. Attachment IA-ID Funding Allocations and Authorized Positions Attachment II Budget Narrative Instructions Attachment III Program Narrative Instructions Attachment IV Programmatic Assurances Attachment V Optional Requests and Waivers U.S. Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2025 Authorized Positions for Non-Minority National Sponsors by State Attachment IA 1B State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA G NULI OPERABLE SER TWP VANTAGE Total Alabama 0 0 0 0 391 191 0 0 0 0 0 0 0 0 0 0 0 0 0 582 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 0 142 0 164 0 0 0 0 0 0 0 0 0 0 0 0 0 306 Arkansas 0 196 0 0 0 0 0 0 0 0 376 0 0 0 0 0 0 0 0 572 California 0 0 0 528 0 0 0 161 0 387 0 353 175 0 0 0 788 0 0 2 392 Colorado 0 136 0 0 0 0 0 0 0 0 0 0 0 0 0 0 181 0 0 317 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 345 0 345 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 0 0 0 0 0 0 0 0 180 0 0 0 0 0 0 0 0 180 Florida 0 1 105 0 0 0 0 0 0 0 0 367 0 0 0 380 0 0 0 0 1 852 Georgia 0 225 0 0 0 0 0 0 0 0 0 471 0 0 0 0 0 0 0 696 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 0 151 0 0 0 0 0 0 0 0 0 0 0 0 0 151 Illinois 0 0 94 0 348 164 82 0 0 387 86 0 0 0 0 0 0 0 0 1 161 Indiana 0 189 0 0 195 0 272 0 166 0 0 0 0 0 0 0 0 0 0 822 Iowa 0 235 167 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 402 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 310 0 0 310 Kentucky 0 0 0 0 0 0 257 0 0 0 0 220 0 0 118 0 0 0 0 595 Louisiana 0 0 0 480 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 480 Maine 193 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 193 Maryland 0 0 0 0 431 0 0 0 0 0 0 0 0 0 0 0 0 0 0 431 Massachusetts 0 0 0 0 300 0 0 0 0 0 0 0 0 0 0 343 0 0 0 643 Michigan 0 0 0 0 0 0 0 0 0 0 785 0 0 0 214 0 0 0 0 999 Minnesota 0 0 0 0 729 0 0 0 0 0 0 0 0 0 0 0 0 0 0 729 Mississippi 0 0 0 0 234 0 0 0 0 0 153 0 0 0 0 0 0 0 0 387 Missouri 0 269 0 0 0 0 270 0 0 0 216 0 0 0 0 0 0 0 0 755 Montana 0 0 0 0 0 0 195 0 0 0 0 0 0 0 0 0 0 0 0 195 Nebraska 0 0 232 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 232 Nevada 0 154 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 154 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151 0 0 0 151 New Jersey 0 0 0 0 0 276 0 0 0 0 0 392 0 0 219 0 0 0 0 887 New Mexico 0 0 0 0 0 0 151 0 0 0 0 0 0 0 0 0 0 0 0 151 New York 447 0 0 0 526 125 0 0 0 84 0 217 0 0 295 0 0 324 0 2 018 U.S. Department of Labor Employment Training Administration Attachment IA Senior Community Service Employment Program PY 2025 Authorized Positions for Non-Minority National Sponsors by State 1B North Carolina 0 0 0 0 426 0 0 0 0 0 187 208 0 0 0 0 0 0 0 821 North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 188 0 0 0 0 0 188 Ohio 0 261 0 0 0 126 242 0 0 0 132 145 0 0 0 0 0 0 463 1 369 Oklahoma 0 0 0 0 0 377 0 0 0 0 0 0 0 0 0 0 0 0 0 377 Oregon 0 0 0 0 0 462 0 0 0 0 0 0 0 0 0 0 0 0 0 462 Pennsylvania 157 334 0 123 0 0 0 0 0 0 0 542 0 0 145 0 0 344 0 1 645 Puerto Rico 0 160 0 0 0 0 0 0 0 0 0 271 0 0 0 0 0 0 0 431 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 167 0 167 South Carolina 0 0 0 0 0 0 428 0 0 0 0 0 0 0 0 0 0 0 0 428 South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 195 0 0 0 0 0 195 Tennessee 0 0 0 0 486 0 0 0 0 0 0 155 0 0 0 0 0 0 0 641 Texas 0 972 0 0 390 0 0 0 0 0 0 0 0 0 0 0 326 0 0 1 688 Utah 0 0 0 0 0 209 0 0 0 0 0 0 0 0 0 0 0 0 0 209 Vermont 172 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 172 Virginia 0 237 0 0 0 0 227 0 0 0 0 199 0 0 0 0 0 0 0 663 Washington 0 249 0 0 0 0 158 0 0 0 0 0 0 0 0 0 0 0 0 407 West Virginia 0 0 0 0 0 0 0 0 0 0 0 353 0 0 0 0 0 0 0 353 Wisconsin 0 0 0 0 230 0 0 0 0 0 0 0 0 0 0 0 549 0 0 779 Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 151 0 0 0 0 0 0 151 Total 969 4 722 493 1 273 4 686 2 245 2 282 161 166 858 2 482 3 526 326 383 1 371 494 2 154 1 180 463 30 234 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 U.S. Department of Labor Employment Training Administration Attachment 1B Senior Community Service Employment Program PY 2025 Authorized Funding for Non-Minority National Sponsors by State 1B State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA G NULI OPERABLE SER TWP VANT AGE Total Alabama 0 0 0 0 3 789 699 1 851 234 0 0 0 0 0 0 0 0 0 0 0 0 0 5 640 933 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 0 1 378 196 0 1 591 720 0 0 0 0 0 0 0 0 0 0 0 0 0 2 969 916 Arkansas 0 1 900 220 0 0 0 0 0 0 0 0 3 645 319 0 0 0 0 0 0 0 0 5 545 539 California 0 0 0 5 121 001 0 0 0 1 561 518 0 3 753 461 0 3 423 700 1 697 302 0 0 0 7 642 707 0 0 23 199 689 Colorado 0 1 320 542 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 757 487 0 0 3 078 029 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 345 130 0 3 345 130 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 0 0 0 0 0 0 0 0 1 748 880 0 0 0 0 0 0 0 0 1 748 880 Florida 0 10 715 521 0 0 0 0 0 0 0 0 3 558 911 0 0 0 3 684 976 0 0 0 0 17 959 408 Georgia 0 2 181 303 0 0 0 0 0 0 0 0 0 4 566 194 0 0 0 0 0 0 0 6 747 497 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 0 1 466 074 0 0 0 0 0 0 0 0 0 0 0 0 0 1 466 074 Illinois 0 0 911 888 0 3 375 926 1 590 954 795 477 0 0 3 754 262 834 281 0 0 0 0 0 0 0 0 11 262 788 Indiana 0 1 832 181 0 0 1 890 345 0 2 636 790 0 1 609 217 0 0 0 0 0 0 0 0 0 0 7 968 533 Iowa 0 2 278 923 1 619 490 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 898 413 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 001 714 0 0 3 001 714 Kentucky 0 0 0 0 0 0 2 491 442 0 0 0 0 2 132 752 0 0 1 143 930 0 0 0 0 5 768 124 Louisiana 0 0 0 4 655 201 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 655 201 Maine 1 876 071 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 876 071 Maryland 0 0 0 0 4 184 593 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 184 593 Massachusetts 0 0 0 0 2 907 795 0 0 0 0 0 0 0 0 0 0 3 324 578 0 0 0 6 232 373 Michigan 0 0 0 0 0 0 0 0 0 0 7 610 819 0 0 0 2 074 797 0 0 0 0 9 685 616 Minnesota 0 0 0 0 7 071 835 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 071 835 Mississippi 0 0 0 0 2 268 738 0 0 0 0 0 1 483 405 0 0 0 0 0 0 0 0 3 752 143 Missouri 0 2 608 002 0 0 0 0 2 617 698 0 0 0 2 094 158 0 0 0 0 0 0 0 0 7 319 858 Montana 0 0 0 0 0 0 1 895 150 0 0 0 0 0 0 0 0 0 0 0 0 1 895 150 Nebraska 0 0 2 251 286 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 251 286 Nevada 0 1 494 497 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 494 497 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 466 074 0 0 0 1 466 074 New Jersey 0 0 0 0 0 2 677 383 0 0 0 0 0 3 802 661 0 0 2 124 446 0 0 0 0 8 604 490 New Mexico 0 0 0 0 0 0 1 466 074 0 0 0 0 0 0 0 0 0 0 0 0 1 466 074 New York 4 334 522 0 0 0 5 100 578 1 212 115 0 0 0 814 541 0 2 104 231 0 0 2 860 590 0 0 3 141 801 0 19 568 378 U.S. Department of Labor Employment Training Administration Attachment 1B Senior Community Service Employment Program PY 2025 Authorized Funding for Non-Minority National Sponsors by State 1B North Carolina 0 0 0 0 4 131 408 0 0 0 0 0 1 813 553 2 017 213 0 0 0 0 0 0 0 7 962 174 North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1 825 194 0 0 0 0 0 1 825 194 Ohio 0 2 530 386 0 0 0 1 221 566 2 346 182 0 0 0 1 279 736 1 405 770 0 0 0 0 0 0 4 488 770 13 272 410 Oklahoma 0 0 0 0 0 3 656 749 0 0 0 0 0 0 0 0 0 0 0 0 0 3 656 749 Oregon 0 0 0 0 0 4 477 133 0 0 0 0 0 0 0 0 0 0 0 0 0 4 477 133 Pennsylvania 1 522 866 3 239 728 0 1 193 074 0 0 0 0 0 0 0 5 257 283 0 0 1 406 469 0 0 3 336 726 0 15 956 146 Puerto Rico 0 1 553 445 0 0 0 0 0 0 0 0 0 2 631 148 0 0 0 0 0 0 0 4 184 593 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 615 329 0 1 615 329 South Carolina 0 0 0 0 0 0 4 146 436 0 0 0 0 0 0 0 0 0 0 0 0 4 146 436 South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1 888 790 0 0 0 0 0 1 888 790 Tennessee 0 0 0 0 4 715 681 0 0 0 0 0 0 1 503 972 0 0 0 0 0 0 0 6 219 653 Texas 0 9 426 049 0 0 3 782 057 0 0 0 0 0 0 0 0 0 0 0 3 161 411 0 0 16 369 517 Utah 0 0 0 0 0 2 028 701 0 0 0 0 0 0 0 0 0 0 0 0 0 2 028 701 Vermont 1 666 206 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 666 206 Virginia 0 2 298 335 0 0 0 0 2 201 359 0 0 0 0 1 929 825 0 0 0 0 0 0 0 6 429 519 Washington 0 2 416 150 0 0 0 0 1 533 139 0 0 0 0 0 0 0 0 0 0 0 0 3 949 289 West Virginia 0 0 0 0 0 0 0 0 0 0 0 3 421 446 0 0 0 0 0 0 0 3 421 446 Wisconsin 0 0 0 0 2 230 664 0 0 0 0 0 0 0 0 0 0 0 5 324 498 0 0 7 555 162 Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1 466 074 0 0 0 0 0 0 1 466 074 Total 9 399 665 45 795 282 4 782 664 12 347 472 45 449 319 21 773 629 22 129 747 1 561 518 1 609 217 8 322 264 24 069 062 34 196 195 3 163 376 3 713 984 13 295 208 4 790 652 20 887 817 11 438 986 4 488 770 293 214 827 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment IC 1C U.S. Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2025 Authorized Positions for Minority National Sponsors by State State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska 0 0 0 0 Arizona 0 0 102 102 Arkansas 61 0 0 61 California 0 262 0 262 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 13 0 13 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 130 0 0 130 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 73 0 73 Michigan 0 0 0 0 Minnesota 0 0 43 43 Mississippi 35 0 0 35 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 25 0 25 New Hampshire 0 0 0 0 New Jersey 0 25 0 25 New Mexico 0 0 72 72 New York 0 56 0 56 North Carolina 0 0 0 0 North Dakota 0 0 28 28 Ohio 0 0 0 0 Oklahoma 0 0 101 101 Oregon 0 0 0 0 Attachment IC 1C Pennsylvania 0 49 0 49 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 40 40 Tennessee 0 0 0 0 Texas 67 74 0 141 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 138 0 138 West Virginia 0 0 0 0 Wisconsin 0 0 35 35 Wyoming 0 0 0 0 Total 293 715 421 1 429 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment ID 1D U.S. Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2025 Authorized Funding for Minority National Sponsors by State State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska 0 0 0 0 Arizona 0 0 989 112 989 112 Arkansas 591 528 0 0 591 528 California 0 2 540 659 0 2 540 659 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 126 063 0 126 063 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 1 260 632 0 0 1 260 632 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 707 894 0 707 894 Michigan 0 0 0 0 Minnesota 0 0 416 978 416 978 Mississippi 339 401 0 0 339 401 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 242 429 0 242 429 New Hampshire 0 0 0 0 New Jersey 0 242 429 0 242 429 New Mexico 0 0 698 196 698 196 New York 0 543 042 0 543 042 North Carolina 0 0 0 0 North Dakota 0 0 271 521 271 521 Ohio 0 0 0 0 Attachment ID 1D Oklahoma 0 0 979 414 979 414 Oregon 0 0 0 0 Pennsylvania 0 475 161 0 475 161 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 387 887 387 887 Tennessee 0 0 0 0 Texas 649 711 717 591 0 1 367 302 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 1 338 210 0 1 338 210 West Virginia 0 0 0 0 Wisconsin 0 0 339 401 339 401 Wyoming 0 0 0 0 Total 2 841 272 6 933 478 4 082 509 13 857 259 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment II II-1 U. S. Department of Labor Employment and Training Administration Senior Community Service Employment Program Applicable Funding Restrictions and Budget Narrative Instructions Funding Restriction Administrative Cost Limitation The administrative costs under this award are not to exceed 13.5 percent of the grant award. If necessary certain exceptions can raise this limit to up to 15 percent of the grant amount but only with prior written approval from the Grant Officer. Recipients must request prior approval to increase the administrative cost limitation each allotment year. It does not carry over from one program year to the next. To request an increase to the administrative cost limitation recipients must address within the Budget Narrative document ensuring to address the requirements outlined at 20 CFR 641.870. Administrative costs do not need to be itemized separately from program costs on the SF-424A Budget Information Form and Budget Narrative however they must be tracked through the recipient s accounting system. Administrative costs as defined in Section 502 c 4 of the Older Americans Act 42 U.S.C. 3056 c 4 and at 20 CFR 641.856 are the costs both personnel-related and non-personnel- related and both direct and indirect associated with the following The costs of performing general administrative functions and providing for the coordination of functions such as the costs of accounting budgeting and financial and cash management procurement and purchasing property management personnel management payroll functions coordinating the resolution of findings arising from audits reviews investigations and incident reports audits general legal services developing systems and procedures including information systems required for administrative functions preparing administrative reports and other activities necessary for the general administration of government funds and associated programs. The costs of performing oversight and monitoring responsibilities related to administrative functions. The costs of goods and services required for administrative functions of the project involved including goods and services such as rental or purchase of equipment utilities office supplies postage and rental and maintenance of office space. The travel costs incurred for official business in carrying out administrative activities or overall management. The costs of information systems related to administrative functions such as personnel procurement purchasing property management accounting and payroll systems including the purchase systems development and operating costs of such systems. Attachment II II-2 The costs of technical assistance professional organization membership dues and evaluating results obtained by the project involved against stated objectives. Funding Restriction Use of Grant Funds for Participant Wages Grant recipients must spend a minimum of 75 percent of their SCSEP Federal grant funds on participant wages and fringe benefits. Subject to Departmental approval a recipient may use up to 10 percent of SCSEP Federal grant funds that would otherwise be devoted to wages and benefits to provide optional additional training and supportive services to participants see 20 CFR 641.874 . Recipients must pay participants the highest applicable required wage for time spent in orientation training and community service assignments. Participant wages are based on the highest applicable required wage either the Federal minimum wage applicable under the Fair Labor Standards Act of 1938 the State or local minimum wage for the most nearly comparable covered employment or the prevailing rate of pay for people employed in similar public occupations by the same employer see 20 CFR 641.565 . Funding Restriction Non-Federal Cost Sharing for SCSEP Allotments This award includes a non-Federal cost sharing requirement per the Older Americans Act section 502 c 1 2 FEDERAL SHARE. The Secretary may pay a Federal share not to exceed 90 percent of the cost of any grant except that the Secretary may pay all of such cost if such project is A an emergency or disaster project or B a project located in an economically depressed area as determined by the Secretary in consultation with the Secretary of Commerce and the Secretary of Health and Human Services. NON-FEDERAL SHARE. The non-Federal share shall be in cash or in kind. In determining the amount of the non-Federal share the Secretary may attribute fair market value to services and facilities contributed from non-Federal sources. The costs that the award recipient incurs in fulfilling its cost sharing requirement are subject to the same requirements including the cost principles that are applicable to the use of Federal funds. Such costs must be reasonable allocable and allowable to the program. In addition those costs must adhere to the guidelines specified in 2 CFR 200.306 and be verifiable in the recipient s records with proof that prior approval where required was obtained. Cost sharing funds must be expended as required at 2 CFR Part 2900 before they can be recognized and reported as cost sharing on the ETA-9130 report. Whether in cash or in-kind the non-Federal share is expected to adhere to the same cost limitations. The cost-sharing requirement must be met at the time all such funds have been expended or the period of availability of such funds has expired whichever comes first. If the required contribution is not met award recipients will be responsible for reimbursing ETA the amount of Attachment II II-3 unmet cost sharing contribution when the award is closed. Cost sharing must be reported on the quarterly ETA-9130 Federal financial report under the Recipient Share section. Cost sharing funds must be expended as required at 2 CFR Part 2900 before they can be recognized and reported as cost sharing. The formula for calculation of SCSEP cost share is as follows Federal Expenditures 0.90 Federal Expenditures Required Cost Share Example For a grant expending 1 000 000 1 000 000 .90 - 1 000 000 111 111. Requirements for Explaining the SF-424A Line-Item Categories in the Budget Narrative reflective of Uniform Guidance revisions effective October 1 2024 Personnel List all staff positions by title including individuals hired by an employment contract including the roles and responsibilities. For each position give the annual salary the percentage of time devoted to the project and the amount of each position s salary funded by the grant. Fringe Benefits Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance FICA retirement etc. Travel For grantee staff only specify the purpose number of staff traveling mileage per diem estimated number of in state and out-of-state trips and other estimated costs for each type of travel. Equipment Identify each item of equipment you expect to purchase that has an estimated acquisition cost of 10 000 or more per unit or if your capitalization level is less than 10 000 use your capitalization level and a useful lifetime of more than one year see 2 CFR 200.1 for the definition of Equipment . List the item quantity and the unit cost per item. Items with a unit cost of less than 10 000 are supplies not equipment. In general we do not permit the purchase of equipment during the last funded year of the grant. Supplies Identify the cost of supplies e.g. general office supplies desk chairs laptops printers other specialty items in the detailed budget per category. Except for general office supplies list the item quantity and the unit cost per item. Supplies include all tangible personal property other than equipment see 2 CFR 200.1 for the definition of Supplies . Contractual Under the Contractual line item delineate contracts and subawards separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by which a non-federal entity purchases property or services needed to carry out the project or program under a federal award. A subaward defined by 2 CFR 200.1 means an award provided by a pass-through entity to a subrecipient for the subrecipient to contribute to the goals and objectives of the project by carrying out part of a Federal award received by the Attachment II II-4 pass-through entity. It does not include payments to a contractor beneficiary or participant. A subaward may be provided through any form of legal agreement consistent with criteria in with 200.331 including an agreement the pass-through entity considers a contract. Construction Construction costs are not allowed and this line must be left as zero. Minor alterations to adjust an existing space for grant activities such as a classroom alteration may be allowable. We do not consider this construction and you must show the costs on other appropriate lines such as Contractual. Other Provide clear and specific details including costs for each item so that we can determine whether the costs are necessary reasonable and allocable. List items such as stipends or incentives not covered elsewhere. Indirect Costs If you include an amount for indirect costs through a Negotiated Indirect Cost Rate Agreement or De Minimis on the SF-424A budget form then include one of the following a. If you have a Negotiated Indirect Cost Rate Agreement NICRA provide an explanation of how the indirect costs are calculated. This explanation should include which portion of each line item along with the associated costs are included in your cost allocation base. Also provide a current version of the NICRA or b. If you intend to claim indirect costs using the 15 percent de minimis rate of modified total direct costs MTDC please confirm that your organization meets the requirements as described in 2 CFR 200.414 f . Clearly state that your organization does not have a current negotiated including provisional rate and is not one described in 2 CFR Part 200 Appendix VII D 1 b . Applicants choosing to claim indirect costs using the de minimis rate must use MTDC as their cost allocation base. Provide an explanation of which portion of each line item along with the associated costs are included in your cost allocation base. Note that there are various items not included in the calculation of MTDC. See the definition below to assist you in your calculation. Modified Total Direct Cost MTDC Definition To avoid a serious inequity in the distribution of indirect costs ETA defines MTDC as all direct salaries and wages applicable fringe benefits materials and supplies services travel and up to the first 50 000 of each subaward or subcontract regardless of the period of performance of the subawards and subcontracts under the award . MTDC excludes equipment capital expenditures charges for patient care rental costs tuition remission scholarships and fellowships participant support costs and the portion of each subaward or subcontract in excess of 50 000. Please note participant support costs are not included in MTDC. As defined under 2 CFR 200.1 Participant Support Cost means direct costs that support participants and their involvement in a Federal award such as stipends subsistence allowances Attachment II II-5 travel allowances registration fees temporary dependent care and per diem paid directly to or on behalf of participants. Additionally the following link contains information regarding the negotiation of Indirect Cost Rates at DOL https www.dol.gov agencies oasam centers-offices office-of-the- senior-procurement-executive cost-price-determination-division. Indirect-type costs such as top management salaries financial oversight human resources payroll personnel auditing costs accounting and legal etc. used for the general oversight and administration of the organization must not be classified as direct costs these types of costs are recovered as part of charging the de minimis or NICRA rate. Do not show leveraged resources on the SF-424 and SF-424A. You should describe leveraged resources in the Budget Narrative. Applicants must list the same requested federal grant amount on the SF-424 SF-424A and Budget Narrative. Attachment III III-1 U. S. Department of Labor Employment and Training Administration Senior Community Service Employment Program Program Narrative Instructions All SCSEP Grantees All SCSEP grantees must provide a Program Narrative that concisely covers the areas below. As approved in OMB Control Number 1205-0040 expiration date 7 31 2027 state and territorial grantees may use this opportunity to update information that was provided in their PY 2024 State Plan submissions. National Grantees may update information that was provided in their responses to the 2024 Funding Opportunity Announcement FOA . 1. Organizational Structure Monitoring and Audits Uniform Administrative Guidance 2 CFR part 200 . Describe the structure of your SCSEP project and explain how you will effectively manage any subprojects. Ensure that these descriptions are consistent with the information in your Budget Narrative. Include a. A description of your SCSEP key staff including experience implementing SCSEP primary responsibilities and the amount of time each individual is assigned to the grant. If you have sub-recipients or local affiliates include a table with their names locations the number of authorized positions for which they are responsible and their years of experience implementing SCSEP b. A SCSEP organizational chart may be an attachment that depicts key SCSEP staff and includes sub-recipients or local affiliates involved in implementing the grant including host agencies c. A description of how you ensure that policies procedures and other important information are communicated and implemented throughout the program and a description of how training will be provided to local staff sub-recipients or affiliates and d. A description of how you will monitor projects for program and financial compliance. Attachment IV IV-1 U. S. Department of Labor Employment and Training Administration Senior Community Service Employment Program Programmatic Assurances Program Year 2025 You must certify that you will conform to these assurances throughout the period of the grant by checking each of the assurances below. These assurances apply fully to any sub-recipient local project or grantee staff involved in the delivery of services. You agree to Recruitment and Selection of Participants o Develop and implement methods to recruit and select eligible participants to assure maximum participation in the program. o Use income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL No. 12-06 to determine and document participant eligibility. o Develop and implement strategies to recruit applicants who have priority of service as defined in Older Americans Act section 518 b 1 - 2 and by the VOW Veterans Opportunity to Work to Hire Heroes Act of 2011. Individuals with priority are those who Are covered persons in accordance with the VOW covered persons who are SCSEP-eligible must receive services instead of or before all non-covered persons Are 65 years or older Have a disability Have limited English proficiency Have low literacy skills Reside in a rural area Have low employment prospects Have failed to find employment after utilizing services provided under Title I of the Workforce Innovation and Opportunity Act WIOA Are homeless or are at risk for homelessness or Are formerly incarcerated or on supervision from release from prison or jail within five years of the date of initial eligibility determination. Assessment o Assess participants at least twice per 12-month period or more frequently if appropriate. o Use assessment information to determine the most appropriate community service assignments for participants. Individual Employment Plan IEP o Establish an initial goal of unsubsidized employment for all participants. o Update the IEP at least as frequently as assessments occur at least twice per 12-month period . Attachment IV IV-2 o Modify the IEP as necessary to reflect other approaches to self-sufficiency if it becomes clear that unsubsidized employment is not feasible. o For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment include a provision in the IEP to reflect other approaches to self-sufficiency transition to other services or programs. o Rotate participants to a new host agency or a different assignment within the host agency based on a rotation policy approved by ETA in the grant agreement and only after making an individualized determination that the rotation is in the best interest of the participant. Such rotation must further the acquisition of skills listed in the IEP. Community Service Assignment o Base the initial community service assignment on the assessment made at enrollment. o Select only designated 501 c 3 organizations or public agencies as host agencies. o Put in place procedures to ensure adequate supervision of participants at host agencies. o Ensure safe and healthy working conditions at the community service assignment through annual monitoring of the host agency site and annual safety consultation with the participant at the host agency site. Recertification of Participants o Recertify the income eligibility of each participant at least once every 12 months or more frequently if circumstances warrant. Physical Examinations o Offer physical examinations to participants upon program entry and each year thereafter as a benefit of enrollment. o Obtain a written waiver from each participant who declines a physical examination. o Not obtain a copy or use the results of the physical examination to establish eligibility or for any other purpose. Host Agencies o Develop and implement methods for recruiting new host agencies to provide a variety of training options that enable participants to increase their skill level and transition to unsubsidized employment. o Comply with maintenance of effort Ensure that community service assignments do not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. You must specifically ensure that community service assignments do not a. Displace currently employed workers including partial displacement such as a reduction in non-overtime work wages or employment benefits . b. Impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed. c. Assign or continue to assign a participant to perform the same work or substantially the same work as that performed by an individual who is on layoff. Orientation o Provide orientations for participants and host agencies including information on Attachment IV IV-3 a. Project goals and objectives b. Participant rights and responsibilities c. Community service assignments d. Opportunities for paid training outside the community service assignment e. Available supportive services and f. Availability of free physical examinations. o Local staff must address the topics listed above and provide additional orientation to participants on a. SCSEP goals and objectives b. Grantee and local project roles policies and procedures c. Holiday and sick leave d. Assessment process e. Development and implementation of IEPs f. Evaluation of participant progress g. Health and safety issues related to each participant s assignment h. Role of supervisors and host agencies i. Maximum individual duration policy including the possibility of an extension if applicable and the documentation required to support an extension j. Termination policy and k. Grievance procedure. Wages o Provide participants with the highest applicable required wage highest of Federal state or local minimum wage for the most nearly comparable covered employment or minimum wage under the Fair Labor Standards Act of 1938 or the prevailing rate of pay for persons employed in similar public occupations by the same employer for time spent in orientation training and community service assignments. Participant Benefits o Provide workers compensation other benefits required by state or Federal law such as unemployment insurance and the costs of physical examinations. o Provide compensation for scheduled work hours during which the participant s host agency is closed for Federal holidays which may be paid or in the form of rescheduled work time and establish written policies related to this compensation. o Establish written policies relating to approved breaks in participation and any necessary sick leave that is not part of an accumulated sick leave program. o Not use grant funds to pay the cost of pension benefits annual leave accumulated sick leave or bonuses. Procedures for Payroll and Workers Compensation o Make all required payments for participant payroll and pay workers compensation premiums on a timely basis. o Ensure that host agencies do not pay workers compensation costs for participants. Durational Limits Maximum Average Project Duration - 27 Months Attachment IV IV-4 o Maintain average project duration of 27 months or less unless ETA approves an extension to 36 months. Maximum Individual Participant Duration - 48 Months o Allow participants to participate in the program no longer than 48 months whether or not consecutively unless your approved policy allows for an extension and the participant meets the extension criteria. o Notify participants of your policy pertaining to the maximum duration requirement including the possibility of an extension if applicable at the time of enrollment and each year thereafter and whenever ETA has approved a change of policy. o Provide 30-day written notice to participants prior to durational limit exit from the program. Transition Services o Develop a system to transition participants to unsubsidized employment or other assistance before each participant s maximum enrollment duration has expired. o Begin transition planning for participants who will exit for durational limit at least 3-6 months prior to their exit date. Termination Policies o Provide a 30-day written notice for all involuntary terminations that states the reason for termination and informs the participants of grievance procedures and right to appeal. o Maintain written termination policies in effect and provide to participants at enrollment a. Provision of false eligibility information by the participant b. Incorrect initial eligibility determination at enrollment c. Income ineligibility determined at recertification d. Participant has reached individual durational limit e. Participant has become employed while enrolled f. IEP-related termination and g. Cause must be approved by ETA prior to implementation . Equitable Distribution o Comply with the equitable distribution plan for each state in which the grantee operates and only make changes in the location of authorized positions within a state in accordance with the state equitable distribution plan and with prior ETA approval. o Comply with the authorized position allocations equitable distribution listed Grantee Performance Management System GPMS . o Collaborate with all grantees authorized to serve in a state in which you operate to achieve compliance with authorized positions while minimizing disruption to the participants. Over-Enrollment o Manage over-enrollment to minimize impact on participants and avoid layoffs. Administrative Systems o Communicate grant policy data collection and performance developments and Attachment IV IV-5 directives to staff sub-recipients and local project operators on a regular basis. o Develop a written monitoring tool that lists items you will review during monitoring visits and provide this tool to sub-recipients and local project operators. o Develop an annual monitoring schedule unless the federal project officer approves a different standard notify sub-recipients and local project operators of monitoring plans and monitor sub-recipients and local project operators on a regular basis. o Develop and provide training to increase sub-recipients and local project operators skills knowledge and abilities. o When appropriate prescribe corrective action and follow-up procedures for sub- recipients and local project operators to ensure that identified problems are remedied. o Monitor the financial systems and expenditures including sub-recipients and local project operators on a regular basis to ensure compliance with cost allocations as specified in the regulations. o Ensure that sub-recipient and local project operators receive adequate resources to effectively operate local projects. o Train sub-recipients and local project operators on SCSEP financial requirements to help them effectively manage their own expenditures and provide general financial training as needed. o Ensure that all financial reports are accurate and submit them in a timely manner as required. o Ensure full implementation and monitoring of requirements for customer satisfaction surveys including participant host agency and employer surveys. o Develop a written plan for both disaster response and recovery so that the project may continue to operate and provide services under emergency circumstances. Collaboration and Leveraged Resources o Collaborate with other organizations to maximize opportunities for participants to obtain workforce development education and supportive services to help them move into unsubsidized employment. These organizations may include but are not limited to workforce development boards American Job Centers vocational rehabilitation providers disability networks basic education and literacy providers and community colleges. Supportive Services o Provide supportive services as needed to help participants participate in their community service assignment and to obtain and retain unsubsidized employment. o Establish criteria to assess the need for supportive services and to determine when participants will receive supportive services including after obtaining unsubsidized employment. Sub-Recipient Selection If Applicable o In selecting sub-recipients in areas with a substantial population of individuals with barriers to employment National Grantees will give special consideration to organizations with demonstrated expertise in serving individuals with barriers to employment including former recipients of national grants as defined in the statute. Attachment IV IV-6 Complaint Resolution o Establish and use written grievance procedures for complaint resolution for applicants employees sub-recipients and participants. o Provide applicants employees sub-recipients and participants with a copy of the grievance policy and procedures. Maintenance of Files and Privacy Information o Maintain participant files for three program years after the program year in which the participant received his her final follow-up activity. o Ensure that all participant records are securely stored by the grantee or sub- recipient and access is limited to appropriate staff in order to safeguard personal identifying information. o Ensure that all participant medical records are securely stored by the grantee or sub- recipient separately from all other participant records and access is limited to authorized staff for authorized purposes. o Establish safeguards to preclude tampering with electronic media e.g. personal identification numbers and GPMS or other data system logins . o Ensure that ETA is immediately notified in the event of any potential security breach of personal identifying information whether electronic files paper files or equipment are involved. o Comply with and ensure that authorized users under the grant comply with all GPMS and other data system access and security rules. Documentation o Maintain all documentation required for compliance with record retention rule set forth in the first bullet of the prior section Maintenance of Files and Privacy Information. o Maintain documentation of waivers of physical examinations by participant. o Maintain documentation of the provision of complaint procedures to participants. o Maintain documentation of eligibility determinations and recertifications. o Maintain documentation of terminations and reasons for termination. o Maintain records of grievances and outcomes. o Maintain records required for data validation. o Maintain documentation of monitoring reports for sub-recipients and host agencies. Data Collection and Reporting o Ensure the collection and reporting of all SCSEP required data according to specified time schedules. o Ensure the use of the Office of Management and Budget-approved SCSEP data collection forms and the SCSEP Internet data collection and evaluation system GPMS or the successor data system as designated by ETA. o Ensure at the grantee or sub-recipient level that those capturing and recording data are familiar with the latest instructions for data collection including ETA administrative issuances e.g. Training and Employment Guidance Letters Data Collection and Data Validation Handbooks and the Older Worker Community of Practice . o Ensure data are entered directly into the GPMS or the successor data system as designated by ETA. Attachment IV IV-7 o Legally obligate sub-recipients to turn over complete data files in the specified electronic format as well as hard copy case files to the grantee when sub- recipients cease to administer SCSEP. o Legally obligate new sub-recipients to collect and enter complete data related to any participants whom they acquire upon becoming sub-recipients including any participants who are still in the follow-up period. If the grantee is not in compliance with any of the assurances above provide information on a separate attachment indicating what specific steps the grantee is taking to conform to these standard grant requirement s . The signature of the Authorized Representative on the SF-424 of this grant application also certifies that the organization agrees to adhere to the programmatic assurances listed above in this Attachment IV. Signature of Authorized Representative Date Attachment V V-1 U. S. Department of Labor Employment and Training Administration Senior Community Service Employment Program Instructions for SCSEP Optional Requests Grantees that wish to make optional requests or optional request amendments must submit each request in a separate clearly-titled document. To receive ETA approval requests must adhere to the statute and regulations and provide a substantive rationale such as improved program management better service to participants or least disruption possible to participants. 1. Change 48-Month Individual Durational Limit IDL 20 CFR 641.570 a 3 . This section is relevant only if you are requesting a change. To change your current IDL policy you must request and receive ETA approval for one of the IDL policies listed below. If a grantee changes the current IDL policy to a more restrictive policy it must have an effective date of at least 120 days after written approval from ETA. If you propose to change the existing IDL policy you must describe a. Your current ETA-approved IDL policy and procedure. b. Which of the options below you propose to adopt i. Option 1 No extensions for any participants all participants exit at 48 months. ii. Option 2 Extensions to every participant who meets at least one of the seven waiver factors. Indicate the length of the extension e.g. one-time twelve-month only unlimited three times only . iii. Option 3 Extensions to every participant who meets a specific subset of the seven waiver factors. Indicate the length of the extension e.g. one-time twelve-month only unlimited three times only . c. A reasonable transition plan that addresses when and how you will notify participants of the change and the planned activities to prepare participants for exit from the program. 2. Optional Additional Funds for Participant Training and Supportive Services OATSS Older Americans Act OAA Section 502 c 6 C . Note In the past OATSS requests were required with the grant document submission at the beginning of each new program year. To allow long-term strategic planning for use of OATSS funds beginning in PY 2024 ETA encourages grantees to consider submitting OATSS requests that span the duration of the four-year cycle. This four-year approach remains consistent with the current SCSEP regulations while allowing for more consistent use of funds for training. This change will help grantees successfully support participants by regularly providing training from year to year and streamlining the annual ETA grant review and approval processes. Prepare your Budget Narrative so that it is consistent with your OATSS request. If ETA denies your request you must resubmit a revised SF- 424A and Budget Narrative. The OAA permits ETA to grant an exception to the 75 percent minimum level of expenditures on participant wages and fringe benefits. This exception allows you to use no less than 65 percent of program funds for participant s wages and fringe benefits so that up to an additional 10 percent of funds are available for training and supportive services that directly benefit participants. Attachment V V-2 OATSS requests can include participant training activities supportive services or a combination of both. In general ETA expects that proposed training components will provide training that prepares participants with skills relevant for employment in in-demand jobs in their community and expects grantees to conduct relevant labor market analysis and work with employers to ensure strong alignment between training activities and the needs of employers as explained further below . Further ETA expects that proposed supportive services components will supplement and enhance the supportive services provided through primary grant funds enabling more participants to mitigate and overcome financial and logistical barriers to SCSEP participation. Instructions For first-time requests If you wish to request the use of additional funds for training and supportive services you must provide a brief proposal according to the following instructions a. Identify the percentage of federal funds and the dollar amount that will be dedicated to the training and or supportive services this is the OATSS request amount and must be less than or equal to 10 of your federal grant funds . b. Describe the activities for which you will spend the OATSS grant funds identified in item a above and describe how the proposed activities will improve the effectiveness of your project including as applicable i How the activities will better prepare participants for successful placement in unsubsidized employment in in-demand jobs how you determined which in- demand industries occupations and or skills to target citing relevant labor market and skills information how you involved employers in validating and or participating in the training activities and how you estimate the activities will improve employment outcomes for individuals served and or ii How the activities will better support participants in overcoming barriers to participating in your SCSEP project. c. Provide a proposed budget and work plan for the activities identified in item b above which must detail i The additional training and or supportive services that will be provided to SCSEP participants. ii The associated cost for each activity and the number of participants who will benefit and iii Note that consistent with 20 CFR 641.874 a 3 grantees must use OATSS funds to pay the wages for the hours that individual participants spend in training funded under the OATSS request. d. Describe how you will allocate OATSS funds among sub-recipients if applicable . Grantees with approved requests may choose to apply the provision uniformly to all sub-recipients but need not provide this opportunity to every sub-recipient. If you choose not to apply the provision uniformly to all sub-recipients identify the amount of OATSS funding that you will allocate to each sub-recipient. e. Describe the impact of the OATSS request on overall service levels specifically i Please state if there will be displacement of eligible individuals or elimination of positions for such individuals will occur and ii Provide information on the number of such individuals to be displaced and of Attachment V V-3 such positions to be eliminated. Instructions For amendments to PY 2024 requests a. Identify the percentage of PY 2025 federal funds and the dollar amount that will be dedicated to the training and or supportive services this is the OATSS request amount and must be less than or equal to 10 of your federal grant funds . b. Describe any adjustments to the activities for which you will spend the OATSS grant funds identified in item a above and describe how the proposed activities have improved the effectiveness of your project including as applicable i How the activities improved participants preparation for successful placement in unsubsidized employment in in-demand jobs and how you estimate the activities will improve employment outcomes for individuals served for this program year and or ii How the activities have and will better support participants in overcoming barriers to participating in your SCSEP project. Important Considerations for OATSS Requests Please note the following important considerations in submitting an OATSS request Include OATSS costs in your overall grant budget request In responding to the instructions in this TEGL for submitting your PY 2024 grant documents prepare your SF-424A and Budget Narrative so that they are consistent with your OATSS request. Please ensure that items described in the work plan under item c above are also included in the Budget Narrative. In the event that ETA denies your OATSS request you must resubmit a revised SF-424A and Budget Narrative. Adhere to allowable training activities Participant training costs under an OATSS request may include but are not limited to the reasonable costs of instructors classroom rental training supplies materials equipment tuition grant staff salaries and wages that directly support the development design coordination execution and improvement of participant training and other costs that are directly related to participant training. Such training may be provided on the job in a classroom setting in a virtual setting or pursuant to other appropriate arrangements. Note that such costs do not include activities such as general staff development that relate to participant training only indirectly or tangentially. Adhere to allowable supportive services Participant supportive services under an OATSS request may include but are not limited to the payment of reasonable costs of transportation health and medical services special job-related or personal counseling incidentals such as work shoes badges uniforms eyeglasses and tools child and adult care temporary shelter follow-up services and grant staff salaries and wages that directly support the design coordination delivery and improvement of supportive services. Assurances regarding programmatic funds Through submission of an OATSS request consistent with 20 CFR 641.874 a 4 you agree that any remaining grant funds i.e. funds other than those allocated for OATSS participant wages and benefits and administrative costs will be used for participant training job Attachment V V-4 placement assistance participant supportive services and outreach recruitment and selection intake orientation and assessment. You also agree that no OATSS funds may be used to pay for any administrative costs consistent with 20 CFR 641.874 a 3 . 3. Increase in Administrative Cost Limitations 20 CFR 641.870 . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. Prepare your Budget Narrative so that it is consistent with your Administrative Cost Increase request. If ETA denies your request you must resubmit a revised SF-424A and Budget Narrative. ETA will consider requests to authorize an increase in the amount available for administrative costs from 13.5 percent to no more than 15 percent if we determine that it is necessary to carry out the project and 2 you demonstrate one of the following conditions a. Your project is incurring major administrative cost increases in necessary program components e.g. liability insurance payments for workers compensation for staff costs associated with achieving unsubsidized placement goals or other operation requirements imposed by the Department of Labor b. The number of community service assignment positions or eligible Section 515 individuals participating in your project that will decline if the amount available for paying the cost of administrative costs is not increased or c. The project size is so small that the amount of administrative expenses incurred to carry out the project necessarily exceeds 13.5 percent of the grant amount. 4. Extension of Average Project Duration 20 CFR 641.570 c . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. Grantees must manage SCSEP projects in such a way that the average participation length for participants does not exceed 27 months. However grantees may request permission from ETA to increase the allowable maximum average project duration to 36 months. The request must a. State your current average duration and estimate the average duration for the coming program year. b. Describe your past current and planned efforts to achieve an average duration of 27 months. c. Describe the exceptional circumstances that warrant an extension to 36 months as set forth in the regulations including one or more of the following conditions i. High rates of unemployment poverty or participation in the program of block grants to states for temporary assistance for needy families established under part A of title IV of the Social Security Act in the areas served by the grantee relative to other areas of the state or nation. ii. Significant downturns in the economy of an area served by the grantee or in the national economy. iii. Significant numbers or proportions of participants with one or more barrier to employment including most-in-need individuals as described in 20 CFR 64l.710 g served by the grantee relative to such numbers or Attachment V V-5 proportions for grantees serving other areas of the state or nation. iv. Changes in federal state or local minimum wage requirements or v. Limited economies of scale for the provision of community service employment and other authorized activities in the areas served by the grantee. 5. On-the-Job Experience OJE Training. Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. If you wish to utilize OJE you must provide a copy of your OJE policy and sample contracts to ETA for approval before you can exercise this option. 6. Cross-Border Agreements 20 CFR 641.515 c . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. State grantees may enter into agreements to permit cross- border enrollment of eligible participants. These agreements must cover both state and national grantee authorized positions and you must submit them to ETA for approval. 7. Rotation Policy 20 CFR 641.575 . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. You may establish a policy of rotating participants to a new host agency or a different assignment within the current host agency. Your policy must assure that you will make an individualized determination that a rotation is in the best interest of the participant and that rotation will further the acquisition of skills listed in the participant s individual employment plan.