UIPL 12-25 (001).pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Unemployment Insurance CORRESPONDENCE SYMBOL OUI DL DATE June 10 2025 RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TO UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 12-25 STATE WORKFORCE AGENCIES FROM LORI FRAZIER BEARDEN Acting Assistant Secretary SUBJECT Fiscal Year FY 2025 Funding Allotments and Operating Guidance for Unemployment Insurance UI Reemployment Services and Eligibility Assessments RESEA Grants 1.Purpose . To provide guidelines for the FY 2025 UI RESEA grants and to invite State Workforce Agencies to submit RESEA State Plans. 2.Action Requested. The U.S. Department of Labor s Department s Employment and Training Administration ETA requests state agency administrators to provide information contained in this Unemployment Insurance Program Letter UIPL to appropriate staff. This information should be shared with staff working in the following program areas as well as other relevant staff the UI program workforce programs administered under the Workforce Innovation and Opportunity Act WIOA including the Wagner-Peyser Act-funded Employment Service ES and workforce information labor market information programs. Each state requesting funding to continue a current RESEA program or to implement a new RESEA program during FY 2025 must submit an RESEA State Plan. The submission must contain all required information described in this UIPL and be submitted via https www.grants.gov by Thursday July 10 2025. 3.Summary and Background. a.Summary This UIPL provides general operating guidance for the RESEA program for FY 2025 a definitions for RESEA-specific terms b funding details including the base-funding formula for state grants outcome payments and evaluation set-aside costs c program design requirements d program operations including the involvement of UI agency staff and performance reporting requirements e evidence-based interventions and evaluation requirements and f the RESEA State Plan submission process. This UIPL is published concurrently as an Training and Employment Guidance Letter TEGL No. 14- 2 4 . The jointly issued UIPL and TEGL reflect the shared 2 responsibilities across UI and workforce programs in conducting RESEA activities. The content in these guidance documents is identical other than non- substantive changes to formatting. b.Background Since 2005 the Department and participating state UI agencies have leveraged the voluntary UI Reemployment and Eligibility Assessment REA program and its successor the voluntary RESEA program to address individual reemployment needs of unemployment compensation UC claimants and to prevent and detect UC improper payments. Because there is strong evidence that these types of reemployment programs and service delivery strategies are effective they remain a high priority for the Department. The Bipartisan Budget Act of 2018 Public Law 115-123 BBA enacted on February 9 2018 included amendments to the Social Security Act SSA creating a permanent authorization for the RESEA program. The RESEA provisions are contained in Section 30206 of the BBA enacting new Section 306 SSA. The permanent RESEA program includes phased implementation that spans several years as explained in UIPL No. 13-21 Section 3.b. The purposes of the RESEA program are identified in Section 306 b SSA 1 To improve employment outcomes of UC recipients and reduce the average duration of UC receipt through employment 2 To strengthen program integrity and reduce improper UC payments through the detection and prevention of such payments to ineligible individuals 3 To promote alignment with WIOA s broader vision of increased program integration and service delivery for job seekers including UC claimants and 4 To establish RESEA as an entry point for UC claimants into other workforce system partner programs. Beginning in FY 2023 states must as required by Section 303 c 2 SSA dedicate a percentage of their RESEA funding to evidence-based interventions with a high or moderate causal evidence rating that improve employment and earnings outcomes for RESEA participants. For FYs 2025 and 2026 the required high or moderate evidence- based percentage is 40 percent an increase from the FYs 2023 and 2024 level of 25 percent. During FY 2025 states may continue to reference REA studies with a high or moderate causal rating to meet the 40 percent evidence-based requirement. In FY 2027 the required high or moderate evidence-based percentage will increase to the permanent level of 50 percent. 4.Guidance. a.Definitions. To reflect the increased opportunity for innovation provided by the permanently authorized RESEA program and to assist states in conducting RESEA planning and performance reporting several definitions were introduced in FY 2020 that 3 will continue unchanged in FY 2025. These definitions identify minimum levels of service delivery. States are strongly encouraged to identify and integrate additional services that respond to UC claimants reemployment needs. i.Initial RESEA. The term initial RESEA refers to the first meeting between a RESEA service provider and a UC claimant who responded to an official notification of selection and required participation in RESEA services. As described in Section 4.d.ii. of this UIPL every RESEA participant must be scheduled an initial RESEA. A.Minimum requirements for an initial RESEA. The initial RESEA is considered completed when at a minimum all the following services have been provided 1 A UC eligibility review that is conducted on a one-on-one basis including review of work search activities if the work search requirement has not been waived for the claimant and referral to adjudication if an issue or potential issue s is identified 2 Customized labor market and career information based on an assessment of the claimant s needs 3 Co-enrollment in the Wagner-Peyser Act-funded ES program 4 Support to the extent needed for the claimant in the development of an individual reemployment plan tailored to the claimant s needs and 5 Referral and information provided for additional reemployment services and other American Job Center services resources and trainings as appropriate . The above list identifies the minimum requirements for an initial RESEA. States may add additional activities or services as part of their initial RESEA meeting respective service delivery design. Additional information and requirements on RESEA services are found in Sections 4.c. of this UIPL. ii.Subsequent RESEA. States will determine the extent to which they require any subsequent RESEAs as part of their service delivery model in addition to referrals to reemployment services. The term subsequent RESEA refers to any follow-on RESEA meetings. A.Minimum requirements for a subsequent RESEA. The subsequent RESEA is considered completed when at a minimum all of the following services have been provided 1 A UC eligibility review that is conducted on a one-on-one basis including review of work search activities if such activities have not been waived 4 and referral to adjudication if an issue or potential issue s is identified and 2 Review of the claimant s activities to determine if additional assistance is needed to support the claimant s return to suitable work at the earliest possible date. Additionally if the claimant is required to search for work as a condition of UC eligibility the state should provide any additional assistance necessary to support the claimant s compliance with the state s work search requirements. States have the opportunity for significant innovation in their service-delivery design. This includes the extent to which they require subsequent RESEA sessions how many subsequent RESEAs to provide and identifying the most effective method in making referrals to additional reemployment services. iii.Reemployment Services. States must develop processes to refer RESEA participants to reemployment services including those services provided using RESEA funding and those provided through other programs. In support of RESEA s goal of greater alignment with WIOA reemployment services include but are not limited to activities identified as career services under Section 134 c 2 WIOA and further detailed at 20 CFR 678.430. Each state will identify the types and quantity of reemployment services provided but must ensure that its respective RESEA program design and the services provided supplement rather than supplant federal state and local public funds that would otherwise be expended on reemployment services in the absence of a RESEA program. iv.Remote Services. Remote services are the provision of RESEA activities including the initial and subsequent RESEA using person-to-person technologies such as Teams Zoom FaceTime or other similar applications to directly connect a RESEA staff member with a RESEA participant or in some circumstances a group of RESEA participants. The level and timeliness of these remote services must be comparable to the assistance staff would have provided in-person. States may provide RESEA services via telephone only in instances where in-person or person- to-person technologies are not available. v.Virtual Services. Virtual services are technology-based resources that allow portions of the RESEA sessions to be automated and accessed through self-service methods that do not require the direct engagement of RESEA staff members. Examples of virtual service tools include pre-recorded orientations to American Job Center services and online registration and assessment tools that assist a UC claimant in preparing for the initial RESEA. These virtual service delivery tools should be designed to increase RESEA program efficiencies including to 1 enhance the participants experience with RESEA services 2 complement the resources and services provided during the initial RESEA or subsequent RESEA and 3 5 significantly expand the number of UC claimants who can be served under the RESEA program. vi.Training. In the context of RESEA training includes training services identified under Section 134 c 3 WIOA and 20 CFR 680.200 as well as any other training program approved by the state s UI agency. It is expected that training resulting from a RESEA referral will align with the statutory purposes of RESEA by making use of available labor market information business services and other resources to directly link the training to a specific job or in-demand occupation. RESEA funds may not be used to support training activities. b.Funding. The following section describes i funding availability ii the base-funding formula for state grants iii allowable uses of these state grants iv removal of administrative cost limitations v evaluation set-aside funds vi a note on the average costs of Initial RESEAs and Subsequent RESEAs and vii the period of performance for these state grants. Allowable costs may not exceed the state s formula allocation as provided in Attachment I. i.Funding Availability. The awards presented in this UIPL are subject to the availability of Federal funds. The amounts identified in Attachment I are based on the FY 2025 funding level of 388 000 000 as identified in the Full-Year Continuing Appropriations and Extension Act 2025 enacted on March 15 2025 Public Law 119-4. The funding level is distributed across three funding streams eighty-nine 89 percent 345 320 000 awarded to states via the base-funding formula see Section 4.b.i. of this UIPL ten 10 percent 38 800 000 awarded to states for outcome payments see Section 306 f 2 SSA and one 1 percent 3 880 000 reserved by the Department to conduct research and provide technical assistance see Section 306 f 3 SSA . Grant recipients may be required to revise budget documents prior to award execution to account for discrepancies among estimated funding availability funding requests and actual award amounts. ii.Base-Funding Formula for State Grants. The Department began in FY 2021 to determine each state s maximum RESEA base award using a formula allocation based on the state s Insured Unemployment Rate IUR and the size of its civilian labor force. The final RESEA base funding allocation formula was published in the Federal Register on August 8 2019 84 Fed. Reg. 39 018 . Following the Congressional notification process in Section 303 g SSA the Department made a series of temporary formula modifications to the implementation of the RESEA base- funding formula and notified Congress of a permanent modification to the Department s methodology for calculating states carryover balances that are used to 6 determine states RESEA base formula allocations. An explanation of base-funding formula carryover changes is provided in Section 4 b i C of this UIPL . Attachment I provides state-level formula allocations of RESEA base funding. Grant recipients may be required to revise budget documents prior to award execution to account for discrepancies among estimated funding availability funding requests and actual award amounts. The formula allocation includes provisions intended to stabilize funding from year to year and to incentivize the timely expenditure of RESEA funds. These include a hold harmless provision minimum funding clause and carryover threshold. A.Hold harmless. In FY 2025 each state will receive no less than an amount equal to at least 95 percent of its FY 2024 allotment. B.Minimum funding. No state will receive an amount equal to less than 0.28 percent of the total available funding for FY 2021 RESEA s base-funding level which is 498 400. C.Carryover Limits. Carryover threshold provision If a state has an existing balance of up to 30 percent of its previous year s award the state may carry that amount over from one year to the next. However a state carrying an amount in excess of 30 percent will have any amount in excess of the 30 percent reduced from its subsequent year s allocation and the resulting additional resources will be included in the distribution to states that are under the 30 percent threshold. The RESEA base funding allocation formula published on August 8 2019 allowed a state to ensure states timely expenditure of RESEA funding to carry over up to 30 percent of its previous FY s grant award into the new FY. In FYs 2021 and 2022 the Department applied the Congressional notification process described in Section 306 g SSA to delay implementation of the carryover provision to FY 2023 at a temporarily increased carryover limit of 60 percent. The enhanced carryover limit was a result of the impact the COVID-19 pandemic had on many states operations of the RESEA program. On December 11 2023 again using the authority and notification process in Section 306 g SSA ETA informed Congress of the additional modifications to the implementation of the carryover threshold provision the change took effect on March 10 2024. Training and Employment Notice TEN No. 23- 22 clarified that the impact of a reduction resulting from the carryover limit would occur in the year following the occurrence of the carry-over. Beginning in FY 2024 the permanent 30 percent carryover threshold was implemented and the Department s carryover assessments now include both initial state base funding and any additional base funding allocations i.e. 7 end of year funding . Outcome Payments awarded under Section 306 f 2 SSA will continue to be excluded from carryover balance assessments. Carryover Provision Table Upcoming State Plan Year Carryover Assessed for awarded Grant Year includes initial base funding and end of year funding . Assessing the funding Expended as of Maximum Carryover Percentage FY 2025 FY 2022 9 30 2024 30 percent FY 2026 FY 2023 9 30 2025 30 percent FY 2027 FY 2024 9 30 2026 30 percent FY 2028 FY 2025 9 30 2027 30 percent Outcome Payments will NOT be included in your carryover calculations. FY 2022 did not include End of Year Funding in the carryover calculations. iii.Allowable Use of Funds. When a state applies for RESEA funding the state is agreeing to integrate the RESEA program with other workforce partner programs including services funded under WIOA and the Wagner-Peyser Act and to co-enroll all RESEA participants into the ES program. RESEA funds must be used to support states in providing initial RESEAs subsequent RESEAs where determined appropriate by the state and reemployment services where determined appropriate by the state . These funds must supplement the level of Federal state and local public funds that are already expended to provide reemployment services and eligibility assessments to individuals receiving UC. Thus only reemployment or other service costs that are a direct result of a claimant s participation in the RESEA program may be reimbursed using RESEA funds. RESEA funds may not supplant UI grant funds devoted to other state UI program enforcement or program eligibility review activities. This includes Federal state or local funds devoted to providing reemployment services to UC claimants. Moreover RESEA funds may not be used to pay for training services or to purchase or pay for licenses for an assessment tool e.g. the Transferable Occupation Relationship Quotient . Funding for RESEA state staff may not be obligated for use at a future date and the obligation may only occur at the time the staff performs services on the project. iv.Administrative Cost Limitations. Beginning in FY 2017 ETA limited RESEA administrative costs to a specific percentage of each state s annual grant award. 8 These limits were intended to align RESEA with other similarly sized discretionary grants. The Department removed such limitations beginning in FY 2022. The removal of this limit reflects changes to the RESEA program including among others its permanent authorization and potential growth in future years. ETA intends for this change to incentivize states to grow their RESEA program. Growing the program may include increasing permanent RESEA staffing and supporting other resources necessary for expanding RESEA s capacity to serve a larger percentage of UC claimants. ETA will continue to review RESEA state plan submissions and perform routine monitoring to ensure administrative costs are reasonable and limited to supporting RESEA and state spending is aligned with the approved FY 2025 RESEA state plans. v.Evaluation Set-Aside Funds. Beginning in FY 2023 states have been required to link a percentage of their RESEA funding to evidence-based components with a high or moderate causal rating that show a demonstrated capacity to improve employment and earnings outcomes for program participants. This percentage will incrementally increase through FY 2026. For FY 2025 states must demonstrate that 40 percent of the RESEA grant award is used for interventions with a causal rating of high or moderate. States must continue to conduct such evaluations to build the necessary evidence to support successful RESEA programs and interventions in the future. Section 306 d SSA allows states to use up to 10 percent of their RESEA grant funds including the base grant outcome payment amount and subsequent base funding formula allocation when applicable to conduct or commission evaluations of interventions and service delivery strategies used in carrying out their RESEA programs. If a state finds that the evaluation funding from a single year is insufficient to conduct a rigorous evaluation needed to build evidence-based strategies the state is encouraged to explore multi-year funding strategies and or collaborate and pool its funds with other states. Additional detail is provided in Section 4.e. of this UIPL. The evaluation costs must be reported quarterly in the comment section of the ETA- 9130 Financial Report which is available at https www.dol.gov agencies eta grants management reporting. As states approach completing evaluation s states must begin planning for evaluation reports and documenting information collected and lessons learned from the evaluation. To be included in the national RESEA evidence-base states must document the interventions deliveries being tested the context of the evaluation and document impact analysis with significant statistical detailed information. Additional information can be found in the Reemployment Services and Eligibility Assessment RESEA Evaluation Toolkit. Updated RESEA evaluation and evidence resources are available in WorkforceGPS. Please see Attachment VI RESEA Program Evaluation Reports Appendix for more details regarding recommendations for consistent study reporting. 9 vi.Average Cost of Initial RESEAs and Subsequent RESEAs. States have the opportunity to innovate in designing their RESEA programs and the types of service delivery strategies and interventions permitted see Section 4.e.ii of this UIPL regarding evaluation of such activities . Previous funding limits regarding the average cost of each Initial RESEA and Subsequent RESEA were removed in FY 2020. However states must continue to report information about these costs in the RESEA State Plan for program management and technical assistance purposes. A.Reporting instructions for RESEA State Plan. Report under Element 9 Completed Initial RESEA Staffing and Time and Element 10 Completed Subsequent RESEA Staffing and Time. B.Reporting instructions for ETA 9128. Average costs of Initial and Subsequent RESEAs are not reported on the ETA 9128. vii.Period of Performance for State Grants. For operational purposes states are strongly encouraged to continue designing and operating their RESEA programs based on a calendar year schedule. However the period of performance for FY 2025 RESEA funds will be January 1 2025 through September 30 2026. FY 2025 funding must be obligated by September 30 2026 and liquidated by December 31 2026. If a state needs additional time to obligate or liquidate funds the state must seek approval to modify its grant request. Section 4.f.iv. of this UIPL provides instructions for requesting grant modifications. c.Program Design. The following section describes i UC claimant populations that are covered by the RESEA program ii the intersection of the RESEA and Worker Profiling and Reemployment Services WPRS programs iii ensuring participant confidentiality in group sessions iv required RESEA services v integration with WIOA Wagner- Peyser and other workforce-funded services and vii additional resources to support program implementation. i.Covered Populations. States are strongly encouraged to increase the percentage of UC claimants that are selected for RESEA. The Building on Reemployment Improvements to Deliver Good Employment for Workers Act Public Law 118-120 BRIDGE Act enacted on November 25 2024 makes the expanded eligibility included in previous annual appropriations a permanent component of the RESEA program. Specifically the BRIDGE Act expands RESEA eligibility in Section 306 a SSA to include all claimants for regular compensation including claimants referred to reemployment services as described in Section 303 j SSA. Refer to Section 4.c.ii. of this UIPL for additional details on the population of UC claimants identified in accordance with Section 303 j SSA. Historically states were directed to exclude from RESEA selection those UC claimants who have a definite return-to-work date who secure work only through a union hiring hall or who are in approved training. Beginning in FY 2020 and continuing into FY 2025 states have been permitted to expand RESEA services to 10 these populations if doing so aligns with the four purposes of the RESEA program identified in Section 3.b. of this UIPL and applicable state laws. If a state later identifies capacity to expand RESEA services beyond the target population identified in its approved RESEA State Plan the state may request a modification to its program to include additional populations of recipients of regular UC. Section 4.f.iv of this UIPL provides instructions for requesting grant modifications. ii.Intersection of the RESEA and Worker Profiling and Reemployment Services WPRS Programs. Section 303 j SSA requires that states evaluate all new UC claimants to identify those who are most likely to exhaust UC refer such individuals to reemployment services and collect follow-up information related to employment outcomes for these individuals this is known as the WPRS program. See UIPL No. 41-94 for additional details on WPRS program requirements. 1 A state that is selecting UC claimants identified as most likely to exhaust UC in accordance with Section 303 j SSA for participation in the RESEA program will have met the WPRS requirements and does not need to provide a separate WPRS program. Additionally a state that includes these UC claimants identified in accordance with Section 303 j SSA along with other UC claimant populations will also have met the WPRS requirements if both of the following conditions are satisfied 1 claimants selected in accordance with Section 303 j SSA are provided priority over the other populations and 2 RESEA services are provided statewide. States that select UC claimants for participation in the RESEA program in accordance with Section 303 j SSA but do not provide RESEA statewide must continue to provide a WPRS program in areas not served by RESEA. Additionally states that do not serve individuals identified as most likely to exhaust in accordance with Section 303 j SSA as part of their RESEA program must operate a separate WPRS program to serve these claimants. States operating separate WPRS programs under Section 303 j SSA may not use funds appropriated for RESEA activities to administer a WPRS program. A.Resources to strengthen state data analytics in identifying UC claimants who are most likely to exhaust UC. For states that use the WPRS program as their approach to selecting RESEA claimants having a strong data analytics model to identify claimants filing new UC claims who are most likely to exhaust UC from those new claims is important so that states can maximize their resources in serving those who would most likely benefit from this investment. States seeking 1 As stated in Section 8.c. 1 of UIPL No. 41-94 when identifying UC claimants that are most likely to exhaust UC states must not produce results that discriminate in violation of any Federal or state law or which otherwise unfairly favor some claimants over those similarly situated with respect to their need for reemployment services. The Department has advised states that they may not use the following characteristics in their selection process age race ethnic group sex color national origin disability religion political affiliation or belief and citizenship. 11 assistance with this data analytics model may reference TEN No. 37-15 or contact OUI.RESEA dol.gov. B.Reporting instructions for RESEA State Plan. Element 17 of the RESEA state plan Selection of RESEA Participants see Attachment II of this UIPL collects information about the profiling models. iii.Ensuring RESEA Participant Confidentiality in Group Sessions. The name of a UC claimant along with the fact that the individual filed a claim for UC is UC information and subject to UC confidentiality requirements. Many states conduct portions of their RESEA services in group settings to expand RESEA availability to additional UC claimants and more efficiently utilize their RESEA staff. States that incorporate group RESEA services must ensure necessary policies and procedures are in place to safeguard confidential UC information including the identity of RESEA participants. Examples of such policies may include but are not limited to not requiring participants to be on camera and or display their full name during a group video call conducting any identity verification or attendance confirmation in an individual and private manner securing signed informed consent agreements prior to RESEA group orientations and offering alternatives such as individual sessions. iv.Required RESEA Services. Two of the primary goals for the RESEA program are to reduce duration of UC receipt through improved employment outcomes and ensure that individuals claiming UC continue to meet eligibility requirements. To support these goals every RESEA participant must be scheduled for an initial RESEA. States may choose to also include a combination of subsequent RESEAs and reemployment services. Initial RESEA subsequent RESEA and reemployment services are defined in Section 4.a. of this UIPL. v.Integration with WIOA ES and Other Workforce-Funded Services. One of the statutory goals of the RESEA program is to serve as an entry point for individuals receiving UC into other workforce system partner programs. State RESEA programs must support this goal by ensuring that the RESEA program is integrated into the workforce system broadly to enable RESEA participants access to the full range of services offered through the state s one-stop delivery system. States are particularly encouraged to consider how RESEA can be integrated with other programs serving dislocated workers including but not limited to the ES program co-enrollment is required with the ES program as described in Section 4.d.iv of this UIPL Dislocated Worker Grants Registered Apprenticeship Jobs for Veterans State Grants and the WIOA Adult and Dislocated Worker programs. Appropriate memoranda of understanding MOUs must be in place among state UI and workforce agencies that are responsible for conducting RESEA tasks as described in the state s approved RESEA State Plan. vi.Additional Resources to Support Program Implementation. States are encouraged to visit the Department s Reemployment Connections Resource Page at https rc.workforcegps.org for an inventory of active RESEA guidance technical 12 assistance resources recorded webinars and other tools to assist with RESEA planning performance reporting evidence-building and service delivery. d.Program Operations. The following section describes i the required engagement of UI staff in RESEA program operations ii claimant participation in RESEA activities and rescheduling iii the communication feedback loop with UI staff for adjudication activities iv the requirement that claimants be co-enrolled in the ES program and v state performance reporting. i.Required Engagement of UI Staff. UI staff members must be engaged in the administration of the RESEA program. At a minimum this engagement must include Participating in the planning administration and oversight of the RESEA program Providing all appropriate staff training on UC eligibility requirements Ensuring the ETA 9128 Workload Report ETA 9129 RESEA Outcomes Report ETA 9130i Financial Report and ETA 9178 Narrative Report are completed accurately and submitted to the Department on time and Conducting eligibility determinations and redeterminations resulting from issues identified through RESEA participation. ii.Claimant Participation in RESEA Activities and Rescheduling. Once a state notifies claimants of their selection to participate in the RESEA program participation is a mandatory condition of UC eligibility. This includes 1 the initial RESEA 2 any subsequent RESEAs and 3 any reemployment services to which claimants are referred. A claimant who contacts the appropriate agency before the RESEA appointment and requests to change the scheduled RESEA date or time for good reason such as scheduled job interviews should be accommodated within reason. Many states are developing or have already implemented self-scheduling of RESEA sessions. The Department strongly encourages states to use this option due to its efficiency and proven ability to increase program participation and decrease no-show rates. States utilizing this strategy need to develop policies that prevent excessive rescheduling that substantially delays or allows a claimant to circumvent participation in RESEA activities. To mitigate instances of excessive rescheduling some state UC laws provide that UC be denied for failure to report as directed until the individual actually reports. The Department issued UIPL No. 01-16 to remind states of the requirements of Federal law pertaining to protecting individual rights in state procedures. As discussed in Section 4.h. of UIPL No. 01-16 If an individual fails to report as required the state may apply subject to any applicable procedural protections for individuals its law s provisions on ineligibility for UC due to failure to report until the individual complies with the reporting requirement. States are advised that an individual may not be 13 found ineligible for UC for failure to report for any week in which no services were available. iii. Required UC Feedback Loop and Adjudication. RESEA staff must document and refer all failures to report or participate in any required aspect of the RESEA program and all potential eligibility issues to the state UI agency for adjudication under the applicable state law. A feedback loop allowing secure and timely communication between RESEA staff and the UI agency is required. iv. Required Co-Enrollment in ES Program. The Department requires that RESEA participants be co-enrolled in the Wagner-Peyser Act-funded ES program as part of the initial RESEA. This is to promote the integrated service delivery described in Section 4.c.v of this UIPL. This practice also supports capturing RESEA program outcome information through the Workforce Integrated Performance System WIPS to streamline WIOA and Wagner-Peyser Act reporting. As part of this enrollment each RESEA participant must be appropriately identified in ES case management and performance reporting systems as referred by RESEA. Given the structure of the state s workforce system co-enrollment in WIOA Dislocated Worker or other available programs may also be appropriate but is not a requirement of this grant. v. Performance Reporting. There are three mechanisms under which RESEA performance will be monitored. This includes RESEA performance reporting measures obtained from the WIPS the state s submission of their quarterly ETA 9128 and ETA 9129 reports and the state s Quarterly Narrative Progress Report ETA 9178 . A. RESEA Performance Reporting. To support employment goals for UC claimants and the vision of WIOA for a set of primary indicators of performance to be used across workforce development programs the following measures will assess state performance related to employment and earnings 1 Reemployment rate in the 2 nd quarter after program exit quarter for RESEA program participants 2 Median earnings in the 2 nd quarter after program exit quarter for RESEA participants and 3 Reemployment rate for all UC-eligible participants in the 2 nd quarter after program exit quarter. The data to support these performance measures will be derived from the WIPS. There is no additional reporting burden to states. See UIPL No. 07-21 for additional details. 14 B. ETA 9128 and ETA 9129. Performance reporting for FY 52025 consists of the ETA 9128 Reemployment and Eligibility Assessment Workload and ETA 9129 Reemployment and Eligibility Assessments Outcomes Office of Management and Budget OMB Control No. 1205-0456 expiration date December 31 2025. All RESEA-related performance reports are due on the 20th day of the second month following the end of the reporting quarter. Additional information and cell definitions are provided in Employment and Training ET Handbook No. 401 5 th Edition and UIPL 09-24 Revisions to the ETA 9128 Reemployment Services and Eligibility Assessment RESEA Workload Quarterly Report OMB Control No. 1205-0456 . A state UI staff member s must be available and involved in the RESEA functions including reporting. Each quarter prior to submission the ETA 9128 Workload report must be reviewed by UI staff member s for accuracy and ensure timely submission no later than the 20 th day of the second month following the quarter of reference. A member of the state s RESEA team preferably the RESEA program lead must be included in the review process. See section 4.d.i. of this UIPL. Additionally the ETA 9128 RESEA Workload report was revised to capture subsequent data items 2a 3a and 15a and adjust failure to report rates to account for individuals selected for RESEA who before the initial RESEA appointment were determined to be incorrectly selected or ineligible for RESEA participation item 1a . These revisions are further discussed in UIPL No. 09-24 published on March 7 2024. As stated in UIPL No. 09-24 states were expected to fully implement the revised ETA 9128 Reemployment Services and Eligibility Assessments Workload report no later than February 20 2025. This includes states that do not conduct subsequent RESEA meetings that will report using ETA 9128 items 1a 2a 3a and 15a. C. Quarterly Narrative Progress Report ETA 9178 . States must complete the Quarterly Narrative Progress Report ETA 9178 OMB Control No. 1205-0517 expiration date May 31 2027. States must submit the ETA 9178 to their ETA Regional Office no later than the 20th day of the second month following the end of the reporting quarter. In the context of RESEA the ETA 9178 is used to capture information about RESEA activities identified in the state s approved state plan but not reflected in required quarterly activity reports. Additional information about the ETA 9178 is provided in UIPL No. 05-19. e. Evidence-Based Interventions and Strategies and Evaluation Requirements. Interventions and service delivery strategies funded by RESEA grant funds must demonstrate the program s ability to reduce the average number of weeks participants receive UC by improving employment outcomes as set out in Section 306 c 1 SSA. 15 Beginning in FY 2023 a growing percentage of RESEA funds must be used to support only those interventions and service delivery strategies with a high or moderate causal evidence rating. This section discusses i a tiered evidence approach ii expectations for conducting evaluations iii opportunities for states to partner on impact evaluations iv leveraging evidence across states and v additional technical assistance available to states. i.Tiered Evidence Approach. The phrase tiered evidence refers to a policy tool that ties funding to strategies with evidence to encourage the use of interventions or service delivery strategies that have strong evidence of success and to test promising new interventions and service-delivery strategies. Section 306 c SSA includes this tiered evidence approach for the RESEA. The goals of using tiered evidence are to ensure that each state 1 employs RESEA interventions and service delivery strategies that based on rigorous evaluations are known to reduce UC duration through improved employment outcomes for participants and 2 evaluates its RESEA interventions and service delivery strategies to add to the evidence base and advance continuous improvement of RESEA services. ETA provided preliminary guidance regarding the evidence-based strategies and evaluation provisions in UIPL No. 07-19. Building on this UIPL No. 01-20 also issued as TEGL No. 06-19 provided further information on the RESEA evidence- based requirements including a description of how the Department rates a study s evidence quality through its Clearinghouse for Labor Evaluation and Research CLEAR the standards for rating RESEA intervention effectiveness and relevant interventions that currently meet those standards RESEA components that are in need of expanded evidence and potential evaluation approaches and strategies for carrying out evaluations. These documents also identify resources on existing evidence and can help states initiate rigorous high-quality evaluations. ii.Evaluation and Evidence-Base Expectations for FYs 2024-2027. States must align their FY 2025 RESEA State Plans and program design with the evaluation and evidence-based requirements and guidance identified in UIPL No. 01-20. A.Existing evidence. The Department currently allows states to meet the requirements of Section 306 c SSA by applying evidence that demonstrates the effectiveness of three intervention categories the REA program High Causal Rating Job Search Assistance JSA Services Moderate Causal Rating and Profiling interventions Moderate Causal Rating . These categories are discussed in more detail in Section 9 of UIPL No. 01-20. 16 The REA program was replaced by the RESEA program in FY 2015 see UIPL No. 13-15 . Permission for states to rely on the REA intervention category and the related causal evidence that supports its high effectiveness rating to meet RESEA requirements is temporary and will be phased out and replaced by new more precise intervention categories as more RESEA evidence becomes available. This phasing-out reflects structural differences between the REA and RESEA programs and the inherently evolving nature of an evidence-based program design where programs continually adapt based on available evidence to improve program results. The timeframe for the final phasing-out of the REA intervention category will be announced in future guidance. B.Building future evidence to support whole program service delivery and components of service delivery. RESEA program components that were not evaluated in previous impact studies should be under evaluation to develop the evidence base necessary to satisfy future RESEA tiered-evidence program requirements. To meet future evidence-based requirements all states are expected to continue to conduct RESEA evaluations. To date the majority of states have reported that they are pursuing whole program evaluations of RESEA. The Department recognizes the value of whole program evaluations and supports states ongoing efforts. Additionally causal evidence on RESEA program components will be necessary to meet future RESEA requirements. Moving forward the Department strongly encourages states to develop new evaluations or to modify current evaluations to build causal evidence on specific RESEA components as well. The Department s expectation is for states to continue to build and develop the RESEA evidence base by identifying new interventions and service strategies or evaluating current interventions including those previously identified in REA studies. Given the dynamic nature of economic conditions and labor exchange activities evaluations represent a key component in continuous learning program improvements and evidence building. C.Evidence-based funding requirements. Beginning in FY 2025 states must devote at least 40 percent of their RESEA funds to interventions with a high or moderate causal evidence rating that shows demonstrated capacity to improve employment and earnings outcomes for program participants. The 40 percent minimum funding level will continue into FY 2026 and will increase to the permanent 50 percent level after FY 2026. The chart below provides an implementation timetable for the available RESEA evidence base. Attachment II of this UIPL Elements of an Unemployment Insurance UI Reemployment Services and Eligibility Assessment RESEA Grant State Plan has been revised to include a new Element 22i. that will be used to capture information responding to this new requirement. 17 Implementation Timetable for RESEA Evidence-base by Fiscal Year Fiscal Years Required Percentage of RESEA Funds Dedicated to Program Components with a High or Moderate Causal Evidence Rating FY 2022 None FYs 2023-2024 25 of RESEA award FYs 2025-2026 40 of RESEA award After FY 2026 50 of RESEA award iii.State Partnering on Impact Evaluations. As part of evaluation planning and implementation states are strongly encouraged to explore potential evaluation partnerships with other states with a goal of conducting a single evaluation that would answer research questions and build evidence on RESEA programs for all involved states. These partnerships could allow for increased efficiencies pooling of resources and larger sample sizes necessary to collect evidence at a program component level. For assistance locating potential partner states please contact the Department s RESEA Evaluation Technical Assistance TA Help Line at RESEA abtassoc.com. iv.Evaluation Technical Assistance. The Department is committed to the ongoing improvement of RESEA programs by generating evidence that can inform each state s program design and development. To assist each state with this evidence- building process ETA has been working closely with the Department s Chief Evaluation Office to provide a wide range of evaluation technical assistance through a combination of general resources such as webinars toolkits and customized technical assistance that is tailored to the unique needs of a specific state. A. Ad-hoc customized RESEA evaluation technical assistance. States may contact the Evaluation TA Help Line at RESEA abtassoc.com to request ad- hoc customized evaluation technical assistance. Available customized technical assistance includes but is not limited to Technical advice on evaluation designs that meet CLEAR high or moderate evaluation standards See Section 4.e.i. of this UIPL Technical and logistical advice on evaluation implementation including challenges that may occur after an evaluation begins Tips for procuring an independent third-party evaluator Help with research questions and determining appropriated evaluation design Assistance in identifying other states interested in conducting multi-state evaluations and assisting in laying the groundwork for those partnerships Information on specific RESEA evaluation topics e.g. how to implement random assignments in your information systems staff training on how to implement random assignments and more 18 Assistance with data-related questions and issues such as data access or quality issues identifying fields relevant to service delivery and the evaluation and Support with meeting CLEAR s standards. B.Role of the Department s Clearinghouse. As described in Section 6 of UIPL No. 01-20 the Department will leverage CLEAR to identify evaluations in the evidence base that are relevant to the RESEA program and determine which impact studies have high moderate or low causal evidence ratings. As more causal evidence becomes available it is the Department s intent that CLEAR s RESEA intervention categories will be updated and become more precise over time so states can use the best available evidence to improve programs for their participants. To facilitate this evolution the Department anticipates that CLEAR will conduct periodic systematic evidence reviews to find summarize and rate reemployment studies and related RESEA interventions. To do this it is important that states and their independent evaluators make RESEA program evaluation reports publicly available. States and their evaluators are invited to notify CLEAR when and where new studies are publicly posted by contacting CLEAR at https clear.dol.gov reemployment-services-and-eligibility- assessments-resea. f.RESEA State Plan Submission. This section discusses i the RESEA State Plan package ii what happens with disapproved State Plans iii available technical assistance during the grant submission process and iv the process for requesting a grant modification. Additional information on Uniform Guidance standard terms and conditions and other grant resources is available at ETA Grant Resources https www.dol.gov agencies eta grants resources. Each state must submit a plan that outlines how the state intends to conduct its RESEA program as required under Section 306 e SSA to receive RESEA grant funds. Plans must be submitted via https www.grants.gov by Thursday July 10 2025. States are encouraged to coordinate with all those involved in completing the RESEA State Plan to ensure timely submission. As part of the timely submission and review process each state must provide all required and correctly completed RESEA State Plan documents as described below. Incomplete submissions or submissions needing more clarification will be returned requesting additional information be provided. Clarification requests must be met as the RESEA State Plan is the application for FY 2025 RESEA grant awards and will also serve as part of the state s final grant agreement. States refusing to provide necessary clarification will be disapproved. i.RESEA State Plan Package. Each state s submission must consist of the following documents 19 A.RESEA State Plan Template The State Plan Template was revised in FY 2023 and includes the addition of elements to collect information specific to subsequent RESEA sessions and an evaluation chart to better support states in meeting the requirement to devote a specific percentage of their RESEA funding to evidence-based components with a high or moderate causal rating as set forth in Section 306 c 2 SSA. When providing answers to each component the state must include details and contextual information regarding how the state modified its RESEA programs during FY 2024 and the planned activities for FY 2025. This may include but is not limited to information about unplanned RESEA changes and any impact those changes had or continue to have on the performance staffing and operations of the state s RESEA program. Moreover if any FY 2024 RESEA activities were modified or funding expenditures delayed please provide a timeline of resumed activity. Likewise states are to provide a timeline for any proposed modification of activities to occur in FY 2025. Attachment II to this UIPL Elements of an Unemployment Insurance UI Reemployment Services and Eligibility Assessment RESEA Grant State Plan OMB Control No. 1205-0538 expiration date November 30 2025 can be found on https www.grants.gov and ETA s Regional Offices. B.SF-424 Application for Federal Assistance OMB Control No. 4040-0004 expiration date November 30 2025 . See Attachment IV to this UIPL for instructions and guidance on how to complete the form. Additionally on the SF-424 each state must enter UIPL No. 12 -25 into Section 12 Funding Opportunity Number of the application the amount under Section 18 Estimated Funding must not exceed the amount set out for the state in Attachment I to this UIPL. The budget numbers listed on the SF-424 must match those on the State Plan template element 5a and SF-424A. States will be required to submit a revised Budget Narrative SF-424 and SF-424A if the final award amount is different from the initial request. States submit a revised Budget Narrative through the appropriate ETA Regional Office and OUI.RESEA dol.gov. C.SF-424A Budget Information Non-Construction Programs OMB Control No. 4040-0006 expiration date 02 28 2025 . Please note that this expired form remains active while the renewal process is ongoing. To ensure the correct version of the SF-424A is used states must access the active version associated with the funding opportunity located on Grants.gov. See Attachment IV to this UIPL for instructions. 20 The budget numbers listed on the SF-424A must match those on the State Plan template element 5a and SF-424. States will be required to submit a revised Budget Narrative SF-424 and SF-424A if the final award amount is different from the initial request. States submit a revised Budget Narrative through the appropriate ETA Regional Office and OUI.RESEA dol.gov. D. Indirect Costs If the state is including indirect costs in the budget it must include either a the approved indirect cost rate with a copy of the Negotiated Indirect Cost Rate Agreement NICRA a description of the base used to calculate indirect costs along with the amount of the base and the total indirect costs requested OR b for those applicant states that meet the requirements to use the 10 percent de minimis rate as described in 2 CFR 200.414 f a description of the modified total direct cost base see 2 CFR 200.68 for definition used in the calculation along with the amount of the base and the total indirect costs requested based on the 10 percent de minimis rate. The Department s information on NICRA is available at the following link https www.dol.gov agencies oasam centers-offices office-of-the-senior- procurement-executive cost-price-determination-division. ii. Disapproved RESEA State Plans. Plans that do not meet the required elements will not be approved for RESEA grant funds. States with unapproved plans will receive notification within 30 days of the Department s receipt of the plan and be given the opportunity to submit a revised plan. The revised plan is to address the deficient items provided in the written disapproval notification which will describe any portion s of the plan that was not approved the reason for the disapproval s and instructions for submitting a revised plan. Revisions identified by the Department are not optional and states must provide responses for the State Plan to be approved. States refusing to provide responses may be disapproved for FY 2025 RESEA grant awards. iii. Technical Assistance with the Grant Submission Process. The website http www.grants.gov provides additional general information about grant requirements and the application process including standard terms and conditions. For technical issues encountered during application submission applicants may call 800-518-4726 or 606-545-5035 to speak to a Customer Support Representative or email support grants.gov. The Contact Center is open 24 hours a day seven days a week but closed on federal holidays. Attachment III to this UIPL provides more detailed instructions about submitting an application through https www.grants.gov . 21 iv. Grant Modification Requests. States that need to modify their approved grant activities during their grant s period of performance may request a modification to their current grant. States must consult with their respective ETA Federal Project Officer FPO to determine the appropriate type of modification the applicable timeline and other requirements. Completed modification requests must be sent to the appropriate ETA Regional Office and OUI.RESEA dol.gov. Modification requests must provide the following information and should be submitted 30 days prior to the requested change taking effect Request for modification on grantee letterhead dated and signed by the authorized representative Subject line of letter includes modification type grant name grant number Submission of revised statement of work which outlines request and provides an explanation detail for each request and New obligation deadline for funds if applicable If a state is requesting additional funding such as a Supplemental Budget Request then the modification request must also include a revised SF 424 SF 424A and updated budget narrative. The FPO will identify any additional requirements specific to the state s requested modification. 5. Inquiries. Please direct inquiries to the appropriate ETA Regional Office and copy OUI.RESEA dol.gov. For technical questions about evaluations please contact RESEA abtassoc.com and for questions about grants.gov contact support grants.gov. 6. References. Sections 303 j and 306 SSA 42 U.S.C. 503 j and 506 Bipartisan Budget Act of 2018 enacted February 9 2018 Pub. L. 115-123 Fiscal Responsibility Act of 2023 enacted June 3 2023 Pub. L. 118-5 enacted March 15 2025 Pub. L. 119-4 Building on Reemployment Improvements to Deliver Good Employment for Workers BRIDGE Act enacted November 2 2024 Pub. L. 118-120 Workforce Innovation and Opportunity Act WIOA enacted July 22 2014 Pub. L. 113-128 2 CFR Part 200 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards 20 CFR Part 678 Description of the One-Stop Delivery System under Title I of the Workforce Innovation and Opportunity Act 20 CFR Part 680 Adult and Dislocated Worker Activities under Title I of the Workforce Innovation and Opportunity Act 20 CFR Part 683 Administrative Provisions under Title I of the Workforce Innovation and Opportunity Act 22 86 Fed. Reg. 57 856 Notice Announcing the Methodology to Distribute Outcome Payments to States for the Unemployment Insurance UI Reemployment Services and Eligibility Assessments RESEA Program in Accordance with Title III Section 306 f 2 of the Social Security Act SSA published October 19 2021 84 Fed. Reg. 39 018 Allocating Grants to States for Reemployment Services and Eligibility Assessments RESEA in Accordance with Title III Section 306 of the Social Security Act SSA published August 8 2019 UIPL No. 09-24 Revisions to the ETA 9128 Reemployment Services and Eligibility Assessment RESEA Workload Quarterly Report OMB No. 1205-0456 issued March 7 2024 https www.dol.gov agencies eta advisories uipl-09-24 UIPL No. 07-21 Performance Measures for Reemployment Services and Eligibility Assessments RESEA and Unemployment Insurance UI Participants issued December 17 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 3854 UIPL No. 01-20 TEGL No. 06-19 Expectations for States Implementing the Reemployment Service and Eligibility Assessment RESEA Program Requirements for Conducting Evaluations and Building Program Evidence issued October 31 2019 https wdr.doleta.gov directives corr doc.cfm DOCN 6691 https www.dol.gov agencies eta advisories training-and-employment-guidance- letter-no-06-19 UIPL No. 07-19 Fiscal Year FY 2019 Funding Allotments and Operating Guidance for Unemployment Insurance UI Reemployment Services and Eligibility Assessment RESEA Grants issued January 11 2019 https wdr.doleta.gov directives corr doc.cfm DOCN 8397 UIPL No. 05-19 Form ETA 9178 for Employment and Training Supplemental Grant Reporting issued December 19 2018 https wdr.doleta.gov directives corr doc.cfm DOCN 4071 UIPL No. 13-15 Fiscal Year FY 2015 Unemployment Insurance UI Reemployment Services and Eligibility Assessment RESEA Grants issued March 27 2015 https wdr.doleta.gov directives corr doc.cfm DOCN 4482 UIPL No. 41-94 Unemployment Insurance Program Requirements for the Worker Profiling and Reemployment Services System issued August 16 1994 hhttps oui.doleta.gov dmstree uipl uipl94 uipl 4194.htm ETA Handbook No. 401 5 th Edition Revised ET Handbook No. 401 Unemployment Insurance Reports Handbook https www.dol.gov sites dolgov files ETA handbooks 2017 ETHand401 5th.pdf TEN No. 23-22 Fiscal Year FY 2023 Reemployment Services and Eligibility Assessment Program RESEA Excess Carry-Over Base Funding Adjustments issued April 10 2023 https www.dol.gov agencies eta advisories ten-23-22 TEN No. 37-15 Availability of Assistance Building Profiling Models to Identify Unemployment Insurance Claimants Most Likely to Exhaust Benefits issued June 3 2016 https wdr.doleta.gov directives corr doc.cfm DOCN 4113 Office of the Assistant Secretary for Administration and Management Cost Price Determination Division available at https www.dol.gov agencies oasam centers- offices office-of-the-senior-procurement-executive cost-price-determination- division 23 ETA Grant Resources https www.dol.gov agencies eta grants resources RESEA State Plan package submission https www.grants.gov and 7. Attachments. Attachment I Fiscal Year FY 2025 Unemployment Insurance UI Reemployment Services and Eligibility Assessments RESEA Base Funding Grant Allocations by State Attachment II Elements of an Unemployment Insurance UI Reemployment Services and Eligibility Assessment RESEA Grant State Plan Attachment III Additional Grants.gov Submission Instructions Attachment IV Additional Guidance for Completing the SF-424 and SF-424A Attachment V Reemployment Services and Eligibility Assessments RESEA Program Evaluation Report Recommendations to Support National Analyses Attachment I I-1 Fiscal Year FY 2025 Unemployment Insurance UI Reemployment Services and Eligibility Assessments RESEA Base Funding Grant Allocations by State State FY 2024 Maximum Base Award FY 2025 Maximum Base Award Alaska 927 965 881 567 Alabama 1 488 457 1 608 295 Arkansas 1 741 698 1 826 301 Arizona 3 862 697 4 173 688 California 75 159 489 73 713 119 Colorado 4 745 147 5 127 185 Connecticut 5 160 870 4 665 488 District of Columbia 939 984 892 985 Delaware 797 435 861 638 Florida 8 534 144 8 107 437 Georgia 8 286 110 7 871 805 Hawaii 1 653 092 1 657 730 Iowa 2 368 497 2 250 072 Idaho 955 165 1 032 067 Illinois 15 934 597 17 217 514 Indiana 5 015 283 4 764 519 Kansas 1 428 731 1 357 294 Kentucky 2 040 811 1 938 770 Louisiana 3 245 738 3 083 451 Massachusetts 10 320 791 11 151 732 Maryland 4 500 332 4 862 660 Maine 1 055 349 1 080 260 Michigan 9 841 335 9 921 237 Minnesota 8 604 310 9 297 055 Missouri 3 415 702 3 543 650 Mississippi 1 555 542 1 477 765 Montana 987 928 1 067 467 North Carolina 4 978 985 4 730 036 North Dakota 499 696 498 400 Nebraska 755 691 816 533 New Hampshire 1 494 008 1 419 308 New Jersey 20 380 738 20 722 632 New Mexico 1 960 067 1 939 400 Nevada 3 752 728 4 054 865 Attachment I I-2 State FY 2024 Maximum Base Award FY 2025 Maximum Base Award New York 29 636 360 29 486 915 Ohio 8 048 445 8 058 722 Oklahoma 2 646 284 2 513 970 Oregon 5 577 831 5 902 212 Pennsylvania 16 334 610 17 649 732 Puerto Rico 3 534 901 3 569 745 Rhode Island 1 875 702 1 978 075 South Carolina 2 699 260 2 808 664 South Dakota 498 400 498 400 Tennessee 3 012 334 3 174 732 Texas 23 383 839 25 266 504 Utah 2 064 137 2 230 324 Virginia 3 859 456 3 666 483 Virgin Islands 498 400 498 400 Vermont 798 796 758 856 Washington 9 770 996 10 557 673 Wisconsin 5 285 037 5 020 785 West Virginia 1 567 700 1 567 483 Wyoming 498 400 498 400 Attachment II OMB Number 1205-0538 Expiration Date 11 30 2025 II-1 ELEMENTS OF AN UNEMPLOYMENT INSURANCE UI REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT RESEA GRANT STATE PLAN Instructions All fields are required unless otherwise noted. 1. State Name 2. State Agency Administrator Name Title Address 3. RESEA Program Lead s Contact s The person s who can answer questions about the RESEA proposal. Name Telephone E-mail 4. UI Program Lead Contact The person who can answer questions about the UI aspects of the RESEA proposal. This person may also be the RESEA Program Lead Contact. Name Telephone E-mail OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-2 5a. Total Project Cost for Proposed State Plan RESEA The total amount of funds requested in this grant which may be up to the limit specified in annual RESEA operating guidance. Requesting less than full formula allotment 5b. Element 5 Additional Space Use this field to break out project costs. Please include a narrative describing determinations for the current year and any issues that impacted the previous year s expenditures. Be sure to discuss what this year s project goals e.g. staffing up improving program tools etc. 6a. Carry-over Total Funds from prior RESEA Grants Projected to carry-over. Please include expected date for full obligation and expenditure of these remaining funds. FY Projected Obligation date Projected Expenditure date FY Projected Obligation date Projected Expenditure date TOTAL Dollar Amount 6b. Element 6 Additional Space Use the text box to provide details for each year s carry-over funds. Please explain why there are carry-over funds for each specific FY. Additionally include how the funds will be used and a timeline for expenditure. If there is Zero carry-over please note this in the text field. OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-3 7a. Total Service Delivery Program Cost Please include evaluation expenses in this element 7b. Element 7 Additional Space Provide a breakout narrative listing the program costs including a line for evaluation costs. 8a. Total Administrative Costs The total amount of funds requested for program administrative costs. Please include a breakout of these costs. Note This entry includes information technology IT costs 8b. Element 8 Additional Space Use the space to elaborate on the administrative costs. Please include changes to staffing IT expansion other significant changes etc. 9a. Completed Initial RESEA Staffing and Time Complete chart below on how specific required initial RESEA activities are staffed the average time needed and estimated costs. Use Element 9 s additional space provided after the chart to explain any of the chart figures and information. Activity Staff ES WIOA UI Other Individual Group In-Person Remote Virtual Average Time Minutes Staff Cost Per Hour Dollars EXAMPLE LINE ES WIOA Individual In-Person 20 minutes 70 Eligibility Review Labor Market Information Individual Reemployment Plan OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-4 Providing information and access to American Job Center AJC services including career services Enrollment in Employment Services Providing support with individual reemployment plan. Referrals to other services Other activities performed in addition to required elements. Please describe any additional activities in element 9b. Pre-work Preparation for RESEA Post- work casework notes etc. following RESEA Totals Note please note that all eligibility determinations and redeterminations are funded through the regular UI funding for non-monetary determinations and not through the RESEA grant. 9b. Element 9 Additional space to explain any notable changes from the previous year automated services that have expenses Zeros efforts to prevent fraud or chart information that may need an explanation. 10a. Completed Subsequent RESEA Staffing and Time OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-5 Complete chart below on how specific subsequent RESEA activities are staffed and the average time needed. Activity Staff ES WIOA UI Other Individual Group In-Person Remote Virtual Average Time Minutes Staff Cost Per Hour Dollars EXAMPLE LINE ES Individual In-Person 10 minutes 78.96 Eligibility Review Labor Market Information Providing support with individual reemployment plan. Providing information and access to AJC services including career services Referrals to other services Other activities performed in addition to required elements. Please describe any additional activities in element 10b. Pre-work Preparation for RESEA Post- work casework notes etc. following RESEA Totals Note please note that all eligibility determinations and redeterminations are funded through the regular UI funding for non-monetary determinations and not through the RESEA grant. OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-6 10b. Element 10 Additional Space Use the text field for any fields requiring additional explanation. 11a. Total Number of RESEAs Projected to be Scheduled Initial to be Scheduled Subsequent to be Scheduled 11b. Element 11 Additional Space -- Please provide an explanation how the target number was determined. Including any significant changes from the previous years. 12a. Total Number of RESEAs Projected to be Completed Initial to be Completed Subsequent to be Completed 12b. Element 12 Additional Space Please provide an explanation how the target number was determined. Including any significant changes from the previous year. 13a. Total Number of RESEAs Projected for which the Claimant will fail to report Initial Fail to Report Subsequent Fail to Report 13b. Element 13 Additional Space Please provide an explanation how the target number was determined. Including any significant changes from the previous year. 14. Actions taken to reduce number of claimants failing to report. OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-7 Provide a brief narrative that discusses any actions in the past year s and or plans to carry out any activities under the proposed RESEA program to reduce the number of claimants failing to report please identify and provide an analysis about the efforts. 15a. Is RESEA statewide Yes No Check box Yes No If Yes then proceed to Element 16. Note RESEAs are considered statewide if operating in at least one location in each Workforce Innovation and Opportunity Act WIOA workforce development area. 15b. Total number of RESEA Sites where RESEAs will be conducted. If RESEA is not statewide and is provided at limited sites list the towns cities or local workforce development areas where RESEA activities will be conducted. Additionally if RESEA is not available statewide Worker Profiling and Reemployment Services WPRS must be provided in areas where RESEA is not available. Number of sites providing RESEAs Number of sites providing WPRS 15c. List RESEA locations if RESEA activities are not statewide OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-8 15d. List WRPS locations if RESEA activities are not statewide 16. Role of UI Staff Briefly describe the role played by UI staff in program management. Note At a minimum UI Staff must be involved with the following activities Participating in the planning administration and oversight of the RESEA program Training -- Providing all appropriate staff training on unemployment compensation UC eligibility requirements Reports -- Ensuring accurate data are provided in the RESEA-required reports and Conducting eligibility determinations and redeterminations resulting from issues identified through RESEA participation. 17. Selection of RESEA Participants Please describe the state s methodology for selecting claimants to participate in the RESEA program and at what point in the claim series selections are made. If a profiling or statistical model is used please describe the model including factors used and when the model was last updated will be updated. 18a. Proper Notification Please attach a copy of the template notification letter All states participating in the RESEA program must provide both assurance that and description of how individuals selected to participate in RESEA will receive proper notifications regarding the program s eligibility conditions requirements and benefits. Proper notifications must be in clear and simple language and include warnings to ensure selected individuals are fully aware of the consequences of noncompliance with the state s policies related to non-attendance and or nonfulfillment of UI work search requirements. Section 306 e 1 A i Social Security Act SSA . OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-9 18b. Do you assure that proper notification as described in Element 18a will be provided Yes No 18c. Insert description of notification process and attach template used for notifications. 19a. Reasonable Scheduling Accommodations To maximize participation in the RESEA program the state must provide assurance that and a description of how reasonable scheduling accommodations are made available to individuals selected for RESEA Section 306 e 1 A ii SSA . Do you assure that reasonable scheduling accommodations are available to RESEA participants Yes No 19b. Insert a description of the reasonable scheduling accommodations provided. Please describe your rescheduling policies procedures and limitations for rescheduling. Be sure to identify which items have been automated versus in-person. 20a. UI Feedback Loop and Adjudication. Once selected for an initial or subsequent RESEA claimants are required to participate in all components of the RESEA. Failure to report or participate in any aspect of the RESEA must result in referral to the UI agency for adjudication under the applicable state law. States must include a description of the UI feedback loop and adjudication process. As described in Unemployment Insurance Program Letter UIPL No. 14-18 Unemployment Insurance and the Workforce Innovation and Opportunity Act an effective feedback loop advises UI staff whether the claimant reported as directed and participated in the eligibility assessment and or OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-10 services as appropriate is in place for all reemployment service activities in which UI claimants are required to participate and includes a process for referral to UI adjudication any eligibility issues identified in an eligibility review. Insert a brief description regarding the feedback loop from the RESEA provider to the UI system on whether the claimants reported and participated in required activities as directed. 20b. Insert a brief description of the feedback loop established to refer any UC eligibility issues identified during the RESEA for adjudication. 21. Activities Supporting RESEA s Statutory Purposes Each state must provide assurance that and description of how the planned RESEA program will conform to the four statutory purposes identified below Section 306 e 1 B SSA . 21a. Purpose 1 To improve employment outcomes of individuals that receive unemployment compensation and to reduce the average duration of receipt of such compensation through unemployment. Do you assure that the proposed RESEA program design and planned activities conform to purpose 1 as described in Element 21a Yes No 21b. Insert brief description of specific RESEA program elements and or activities that support purpose 1. 21c. Purpose 2 To strengthen program integrity and reduced improper payments of unemployment compensation by states through the detection and prevention of such payments to individuals who are not eligible for such compensation. Do you assure that the proposed RESEA program design and planned activities conform to purpose 2 as described in Element 21c. OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-11 Yes No 21d. Insert brief description of specific RESEA program elements and or activities that support purpose 2. 21e. Purpose 3 To promote alignment with the broader vision of the Workforce Innovation and Opportunity Act WIOA 29 U.S.C. 3101 et seq. of increased program integration and service delivery for job seekers including claimants for unemployment compensation. Note Additional information about the vision of WIOA is provided in Training and Employment Guidance Letter No. 19-14 Vision for the Workforce System and Initial Implementation of the Workforce Innovation and Opportunity Act and additional information specific State UI programs is provided in UIPL No.14-18 Unemployment Insurance and the Workforce Innovation and Opportunity Act . Do you assure that the proposed RESEA program design and planned activities conform to purpose 3 as described in Element 21e Yes No 21f. Insert brief description of specific RESEA program elements and or activities that support purpose 3 including information about how RESEA has been integrated into the State s workforce system and network of AJCs. 21g. Purpose 4 To establish reemployment service and eligibility assessment as an entry point for individuals receiving unemployment compensation into other workforce system partner programs. Do you assure that the proposed RESEA program design and planned activities conform to purpose 4 as described in Element 21g Yes No 21h. Insert brief description of specific RESEA program elements and or activities that support purpose 4. OMB Number 1205-0538 Attachment II Expiration Date 11 30 2025 22a. Evidence-based Standards and Evaluation Requirements Each state must provide assurances and a de scription of how the state s RESEA program will satisfy the requi rement to use grant funds only for interventions and service deliv ery strategies designed to reduce the number of weeks for which program participa nts receive unemployment compensation by improvi ng employment outcomes for participants including employment and earnings. States implementing RESEA interventions or service delivery strategies without a high or moderate causal rating must be under evaluation at the time of use. Section 306 e 1 B SSA . Do you assure that the state s RESEA program will satisfy the requirement to use grant funds only fo r interventions and service delivery strategies designed to reduce the number of weeks fo r which program participants receive unemployment compensation by improving employment outcomes for participants including employment and earnings Yes No 22b. Is your state using interventi ons that have received a Hi gh or Moderate RESEA causal rating in the Clearinghouse for Labor Education and Research CLEAR Yes No 22c. Insert a description of the evidence-b ased interventions and servi ce delivery strategies the St ate plans to use to speed reemployment including specific refe rences to the evidence relied upon. Describe which interventions your state is us ing that have received High or Moderate ratings in CLEAR. Be sure to cite the specific name of the study of an interv ention and when the report was published. Description of Intervention High Moderate Rating in CLEAR Name of Study Study published MM YYYY II-12 OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-13 22d. Insert an explanation of how such interventions and service delivery strategies are appropriate to the population served. 22e. Do you assure that the planned RESEA interventions or service delivery strategies that do not have a high or moderate causal rating are under evaluation at the time of use Yes No Not Applicable all interventions have a high or moderate causal rating If Not Applicable please advance to 22g. 22f. Insert a description of the evaluation structure the State plans to use for interventions and service delivery strategies without at least a moderate or high causal evidence rating. This evaluation structure may include a whole program evaluation evaluation of specific program components interventions or national evaluations conducted by the U.S. Department of Labor USDOL or by other entities. Explain what the intervention that your state is planning to evaluate and how it is being implemented within the RESEA program. Describe the type of evaluation being planned by your state e.g. impact study using random assignment or quasi- experimental design. 22g. Total funds that will be set aside to conduct or cause to be conducted evaluations of interventions used in carrying out the RESEA Program. This amount is limited to 10 percent of grant award Section 306 d 2 SSA . OMB Number 1205-0538 Attachment II Expiration Date 11 30 2025 22h. Insert a description of any evaluations of reemployment interventions and serv ice delivery strategies conducted in the prior fiscal and any data collected on 1. Characteristics of program participants 2. Number of weeks for which program participan ts receive unemployment compensation and 3. Employment and other outcomes for program participants co nsistent with State performan ce accountability measures provided by the State unemployment comp ensation program and performance outcome measures as defined in section 116 b of the Workforce Innovation and Opportunity Act 29 U.S.C. 3141 b . Examples In addition to information from fo rmal evaluations states may include information from othe r forms of analyses such as reviews of administrative data or analysis of quarterly reporting provided to USDOL. 22i. Complete below chart providing additi onal information about RESEA component ac tivities their caus al rating the costs associated with that componen t activity and what percentage it is of the current grant. EVIDENCE BASED FUNDING RESEA Component Activity Causal Rating Moderate RESEA Cost of Percentage of Current Grant High Component Activity a d b c 1. 2. 3. 4. 5. II-14 OMB Number 1205-0538 Expiration Date 11 30 2025 Attachment II II-15 6. 7. 8. 9. 10. 11. Totals Attachment III III-1 Additional Grants.gov Submission Instructions The following is provided as additional instructions beyond what is already available on the www.grants.gov website. If you encounter a problem with www.grants.gov and cannot find a resolution in any of the other resources you can call 1-800-518-4726 or 606-545-5035 to speak to a Customer Support Representative or email support grants.gov. States are strongly advised to initiate the application submission and validation process via www.grants.gov as soon as possible and to plan for time to resolve technical problems. Please note that validation does not mean the state s application has been accepted as complete or has been accepted for review. Rather www.grants.gov only verifies the submission of certain parts of the application. Before you begin to write the application the U.S. Department of Labor Department strongly recommends initiating and completing the Get Registered registration steps at https www.grants.gov register. Before registering read through the registration process carefully. These steps can take as many as four weeks to complete and this time should be factored into plans for timely electronic submission to avoid unexpected delays that could result in the rejection of an application. The www.grants.gov website also contains the Step-By-Step Guide to Organization Registration to help applicants walk through the process. The next step in the registration process is creating a username and password with www.grants.gov to become an Authorized Organizational Representative AOR . AORs will need to know the Unique Entity Identifier number of the organization for which they will be submitting applications to complete this process. To read more detailed instructions for creating a profile on www.grants.gov visit https www.grants.gov register. After creating a profile on www.grants.gov the E-Biz Point of Contact E-Biz POC a representative from the applicant s organization who is the contact listed for System of Award Management SAM will receive an email to grant the AOR permission to submit applications on behalf of the organization. The E-Biz POC will then log into www.grants.gov and approve an individual as the AOR thereby giving the AOR permission to submit applications. To learn more about AOR Authorization visit https www.grants.gov applicants applicant-registration or to track AOR status visit https www.grants.gov applicants grant-applications track-my-application. An application submitted through www.grants.gov constitutes a submission as an electronically-signed application. The registration and account creation with www.grants.gov with E-Biz POC approval establishes an AOR. When an application is submitted through www.grants.gov the name of the AOR on file will be inserted into the signature line of the application. State Workforce Agencies must register the individual who is able to make legally binding commitments for the organization as the AOR. This step is often missed and it is crucial for valid submissions. Attachment III III-2 When a registered applicant submits an application with www.grants.gov an electronic time stamp is generated within the system when the application is successfully received by www.grants.gov. Within two business days of application submission www.grants.gov will send the applicant two email messages to provide the status of the application s progress through the system. The first email sent almost immediately will contain a tracking number and will confirm receipt of the application by www.grants.gov. The second email will indicate that the application either has been successfully validated or has been rejected due to errors. If the applicant s registration in SAM is expired www.grants.gov will reject the application. Only applications that have been successfully submitted in www.grants.gov by the deadline and subsequently successfully validated will be considered. It is the state s responsibility to ensure a timely submission. While it is not required that an application be successfully validated before the deadline for submission it is prudent to reserve time before the deadline in case it is necessary to resubmit an application that has not been successfully validated in www.grants.gov. Therefore adequate time should be allotted for submission two business days recommended and additional time to address any errors and requiring validation upon resubmission an additional two business days for each ensuing submission . To ensure consideration the components of the application must be saved as .doc .docx .xls .xlsx .rtf or .pdf files. If submitted in any other format the applicant bears the risk of compatibility or other issues preventing a state s application from being considered. The Department will not attempt to convert the document to an appropriate format or apply any other method to open the document. The Department will notify the state and request the components be resubmitted in one of the formats identified above. The Department strongly advises applicants to use the various tools and documents including Frequently Asked Questions which are available on the Applicant Resources page at https www.grants.gov applicants applicant-faqs. To receive updated information about critical issues new tips for users and other time sensitive updates you may subscribe to www.grants.gov updates at https www.grants.gov connect manage-subscriptions . Attachment IV IV-1 Additional Guidance for Completing the SF-424 and SF-424A I. Application for Federal Assistance SF-424 Use the current version of the form for submission. Expired forms will not be accepted. SF-424 Office of Management and Budget OMB Control No. 4040-0004 Grants.gov Expiration Date 11 30 2025. https www.grants.gov forms forms-repository sf-424- family Section 8 APPLICANT INFORMATION o Legal Name The legal name must match the name submitted with the System for Award Management SAM . Please refer to instructions at https www.sam.gov o Employer Tax Identification Number EIN TIN Input your correct 9-digit EIN and ensure that it is recorded within SAM. o Unique Entity Identifier Requirements o Effective on April 4 2022 the DUNS Number was replaced by a new non- proprietary identifier requested in and assigned by SAM.gov. This new identifier is called the Unique Entity Identifier UEI or the Entity ID. To learn more about SAM s rollout of the UEI please visit the U.S. General Services Administration GSA Unique Entity Identifier Update webpage. o If the grant award or cooperative agreement recipient is authorized to make subawards under this award then the recipient 1. Must notify potential subrecipients that no entity see definitions below may receive a subaward from the grant award recipient until the entity has provided its UEI to the recipient. 2. May not make a subaward to an entity unless the entity has provided its UEI to the grant or cooperative agreement recipient. Subrecipients are not required to obtain an active SAM registration but must obtain a UEI. o Please ensure that your state is registered with the SAM. Instructions for registering with SAM can be found at https www.sam.gov. Additionally the state must maintain an active SAM registration with current information at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database after the initial registration there is a requirement to review and update the registration at least every 12 months from the date of initial registration or subsequently update the information in the SAM database to ensure it is current accurate and complete. Failure to register with SAM and maintain an active account will result in a rejection of your submission. Attachment IV IV-2 o Address Input the complete address including Zipcode 4 Example 20210- 0001. For look-up use link at https tools.usps.com go ZipLookupAction input.action o Organizational Unit Input appropriate Department Name and Division Name if applicable o Name and contact information of person to be contacted on matters involving this application. Provide complete and accurate contact information including telephone number and email address for the point of contact Section 9 Type of Applicant 1 Select Applicant Type Input State Government Section 10 Name of the Federal Agency Input Employment and Training Administration Section 11 Catalog of Federal Domestic Assistance Number include the accurate Catalog of Federal Domestic Assistance Number for the applicable Funding Opportunity Example 17.225 for Unemployment Insurance Section 12 Funding Opportunity Number and Title Input the appropriate funding opportunity number and Title Example UIPL No. 1-17 Health Coverage Tax Credit TEGL 17-15 WIOA Adult Dislocated Worker and Youth Activities Program Allotments Attachment V V-1 Reemployment Services and Eligibility Assessments RESEA Program Evaluation Report Recommendations to Support National Analyses State evaluation findings will be useful for program operators and policymakers. For this reason it is important that your RESEA program evaluation reports are well-documented and contain The interventions being tested The context of the evaluation and Impact and analysis results with well-documented statistical details. Complete consistent and high-quality program evaluation reports can enable various types of evidence syntheses and other secondary data analysis including meta-analyses that can empirically synthesize information from across multiple relevant evaluations. These types of syntheses can support RESEA evidence building by enabling a broader understanding of effective interventions which will improve CLEAR s ability to rate RESEA interventions for states use. Such analyses can also identify gaps in knowledge where states could stand up new studies and inform program operators and policy makers interested in continuous improvement of the RESEA program. The Department s ability to facilitate or conduct successful secondary analyses such as meta- analyses to benefit states is dependent on states program evaluation reports including consistent information about the key evaluation components described below. At a minimum each state must include the following information in an evaluation report as appropriate to evaluation design. States are not limited to reporting on the below information and should work with their independent evaluator to ensure reports include appropriate information based on the evaluation design used. STUDY CHARACTERISTICS AND CONTEXT What elements of the program that are being studied must if appropriate to the evaluation design be included to conduct a meta- analysis Intervention and Comparison Conditions What interventions program policy practice etc. does the study evaluate What specific services or activities did the intervention consist of Was there any adjustment or adaptation implemented in the study What services if any did the comparison group receive Setting Where did the study take place What are the key characteristics of the setting urban suburban or rural state etc. . In what years did the study take place Study Sample Attachment V V-2 Who participated in the study How were they selected and recruited What were the ages of participants What were the criteria for participation in the program or the intervention What are their socio-demographic characteristics STUDY DESIGN AND ANALYSIS The following are the elements that a meta-analysis would need to consider about the program that is being studied including the study s setting and sample of study participants. Study Design What was the study s design e.g. randomized experiment quasi-experimental design descriptive If the study includes an impact evaluation how were the units e.g. individuals groups of individuals assigned to the program with a description of the control comparison condition e.g. random assignment matched comparison Measure Identify the measurement instrument if any and data source self-reports administrative data for the measures. Identify the timing of all measurements in the study including any pre-tests. Baseline Equivalence Provide information needed to assess baseline equivalence of program and comparison groups. Evaluators should provide information needed to assess baseline equivalence of program and comparison groups on demographics and on key characteristics that may predict the outcome s of interest. For outcomes such as earnings where pre-intervention measures are available and relevant equivalence should be shown on those measures. For analysis of employment evaluators should show equivalence on available measures of employment history and earnings. For analyses of unemployment compensation UC duration equivalence on UC profiling scores is important because that is a measure of expected risk of benefit exhaustion maximum UC duration . Equivalence on other measures related to pre-claim employment history and prior UC claims may be important as well. Methods of Data Analysis Describe the analytical models or methods used to estimate impacts. Specify the variable if any that were included as controls in the analysis. Attachment V V-3 Specify the unit of analysis e.g. cluster individual and if applicable how clustering was addressed. Missing Data How did the analysis account for missing data if any Specify the type of data baseline outcome or both for which missing data methods were used. IMPACT ANALYSIS RESULTS As appropriate to the evaluation design the evaluation must report the following for each outcome measure and each subgroup as available Sample size for the treatment group. Sample size for the control comparison group. Unadjusted treatment group mean outcome. Unadjusted control comparison group mean outcome. Unadjusted treatment group standard deviation. Unadjusted control comparison group standard deviation. Impact estimate with information on how it was computed if other than raw difference in means and associated p-value. Standardized difference. If any information from unadjusted sample sizes group means standard deviations are missing the following should be documented from a study s report Coefficient from the impact estimation model. Standard error of the impact and if the standard error is unavailable the specific p-value associated with the impact estimate . For additional information on communicating and reporting study findings please see the Reemployment Services and Eligibility Assessment RESEA Toolkit on the WorkforceGPS site along with other evaluation technical assistance resources.