TEGL 13-24.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION WIOA-NFJP CORRESPONDENCE SYMBOL OWI DATE June 3 2025 RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TO TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 13-24 NATIONAL FARMWORKER JOBS PROGRAM GRANTEES FROM LORI FRAZIER BEARDEN Acting Assistant Secretary SUBJECT Workforce Innovation and Opportunity Act Title I Program Year 2025 Funds for the National Farmworker Jobs Program 1.Purpose. To provide instructions to National Farmworker Jobs Program NFJP Career Services and Training grantees and Housing Services grantees for the submission of required documents for Program Year PY 2025 allotments and performance negotiations. Additionally Attachment V of this guidance includes application instructions for grantees that wish to apply for additional PY 2025 NFJP Youth Services Grants. 2.Action Requested. Grantees must follow the requirements in this guidance to obtain the federal funds for their NFJP program activities. To receive PY 2025 NFJP allotments grantees must submit the required documents through Grants.gov within 30 days of the publication of this Training and Employment Guidance Letter TEGL . Grantees that do not submit complete documentation by the deadline risk delaying the timely allotment of funds. If a grantee wishes to amend their four-year program plan or negotiate their performance targets grantees should email their assigned Federal Project Officer FPO and copy NFJP dol.gov within 14 days of the publication of this TEGL. Additionally grantees who are eligible to apply for a PY 2025 NFJP Youth Services grant must submit the required documents through Grants.gov within 30 days of the publication of this TEGL to be considered for this funding. Please see application requirements in Attachment V of this guidance. 3.Summary and Background. a.Summary The Employment and Training Administration ETA is issuing this guidance to explain the requirements and procedure to receive PY 2025 NFJP allotments and to apply for an optional PY 2025 NFJP Youth Services Grant. ETA will issue all NFJP awards close to the beginning of July. 2 b. Background Through the Full-Year Continuing Appropriations and Extensions Act 2025 from this point forward referred to as the Act Congress provided 90 134 000 for Career Services and Training grants of which 90 064 000 was allotted after 70 000 was set aside for program integrity 6 591 000 for Housing Services grants of which 6 586 000 was allotted after 5 000 was set aside for program integrity and of which not less than 70 percent shall be for permanent housing and 671 000 for discretionary purposes. In distributing funds for Career Services and Training grants ETA will issue awards based on the results of the 2024 grant competition and ETA calculates allotments through an administrative formula. The formula s original methodology is described in a notice published in the Federal Register 64 FR 27390 May 19 1999 subsequently updated in the Federal Register notice 86 FR 32063 on June 16 2021. For the Career Services and Training grants each state service area will receive an amount equal to the percentage of their PY 2024 total amount of federal funds as applied to the PY 2025 funds available. For additional information refer to the Federal Register notice 89 FR 106593. For the Housing Services grants the Department will issue awards based on the results of the 2024 grant competition and each grantee will receive an amount equal to the percentage of their PY 2024 total amount of federal funds as applied to the PY 2025 funds available. For the PY 2025 NFJP Youth Services grants Workforce Innovation and Opportunity Act WIOA section 127 requires that when the amount appropriated for WIOA Youth exceeds 925 000 000 the Secretary shall reserve four percent of the excess amount to provide youth workforce investment activities under the NFJP. The PY 2025 WIOA Youth appropriation was 948 130 000. Using the calculation for the set- aside designated in WIOA 925 200 is available for PY 2025 NFJP Youth Services grants. 4. Application Requirements for PY 2025 NFJP Allotments a. Submit Separate Applications for Career Services and Training Grants and Housing Grants ETA encourages application submission as soon as possible however applications must be received by within 30 days of the publication of this TEGL. Grantees need to submit a separate application package for each grant type under the associated funding opportunity numbers in Grants.gov which are referenced in the table below. Grantees should also use the naming convention for each application submission according to the table below. Note that if you are submitting documents for a Career Services and Training grant identify the application type as Career Services and Training and if you are submitting documents for a Housing Services grant identify the application type as Migrant Housing. The naming protocol identifies the application package type and includes the name of the applicant organization and the state service area. Grantees will receive a separate grant number for each NFJP award. 3 Application Type Submit Under this Funding Opportunity Number in Grants.gov Use this Application Naming Convention Career Services and Training TEGL-ETA-PY25-AC ABC Applicant - State - Career Services and Training Housing Services TEGL-ETA-PY25-MH ABC Applicant - State - Housing b. Submit Required Documents for PY 2025 NFJP Allotments for Career Services and Training Grants and Housing Services Grants To receive PY 2025 allotments NFJP grantees must submit via Grants.gov the documents listed below in subsections i-iv. See Attachment I for information on Grants.gov. Submittal of these document packages does not constitute automatic approval. Grantees may be asked with the assistance of their assigned FPO to immediately revise and resubmit documentation prior to the allotment award. Alternatively the Grant Officer may approve the award allotment with Special Conditions of Award requiring the grantee to submit revised documents within 30 calendar days of the award date. If a grantee fails to submit documents by the deadline they risk delaying the timely allotment of funds. In response to this guidance the following documents are required for each Career Services and Training application and Housing Services application i. SF-424 Application for Federal Assistance. An electronically submitted SF-424 through Grants.gov constitutes an official signed document. The SF- 424 must identify the legal name of the grantee organization along with the organization s address its Unique Entity Identification number UEI and its Employer Identification Number EIN all of which must match the same information listed in the organization s current registration with the System for Award Management SAM found at https www.sam.gov . Please review the SF-424 instructions document included on Grants.gov to ensure the correct completion of the SF-424. The total funding amount entered under the Estimated Funding section item 18 must match the allotment amount in the allotment tables. The state and county ies service area must be noted under the Areas Affected by Project section item 14 . ii. SF-424A Budget Information Non-Construction Programs Form. Please review the SF-424A instructions document included on Grants.gov to ensure the correct completion of the SF-424A. The total funding amount entered must match the allotment amount. See Attachment III to see the Career Services and Training Grant allotment amounts and Attachment IV to see the Housing Grant allotment amounts. iii. Budget Narrative. The Budget Narrative must follow the detailed instructions provided in Attachment II. Each line item category amount on the Budget 4 Narrative must also match the line item category amount totals listed on the SF-424A. iv. Negotiated Indirect Cost Rate Agreement or Cost Allocation Plan. Grantees that use a Negotiated Indirect Cost Rate Agreement NICRA or Cost Allocation Plan CAP must submit a current copy of the NICRA or CAP as part of this application. If a new NICRA has been requested but not finalized the grantee must include a copy of the request. Please include the letter showing the date it was submitted. Note If a grantee includes indirect charges on line 6.j of the SF-424A the grantee must submit a NICRA or CAP unless the grantee elects to charge a de minimis rate. If a grantee elects not to charge indirect costs there is no need to include a NICRA or CAP. 5. Inquiries. All NFJP grantees should submit inquiries on these grant applications instructions to NFJP.OGM dol.gov. Grantees can direct other questions to their Federal Project Officer and copy NFJP dol.gov. 6. References. Full-Year Continuing Appropriations and Extensions Act 2025 Public Law 119-4 enacted March 15 2025 Section 167 of WIOA Pub. L. 113-128 Title I enacted July 22 2014 20 CFR Part 685 WIOA Final Rule effective October 18 2016 Training and Employment Notice TEN 16-22 The Employment and Training Administration is Implementing GrantSolutions for Grant Award Processing and the Payment Management System for Financial Reporting issued January 18 2023 Federal Register Notice Program Year 2024 Workforce Innovation and Opportunity Act Section 167 National Farmworker Jobs Program Final State Allotments 89 FR 106593 December 20 2024 Federal Register Notice - Job Training Partnership Act Migrant and Seasonal Farmworker Programs Final Allocation Formula 64 FR 27390 May 19 1999 Federal Register Notice - Employment and Training Administration ETA Program Year PY 2021 Workforce Innovation and Opportunity Act WIOA Section 167 National Farmworker Jobs Program NFJP Grantee Allotments 86 FR 32063 June 16 2021 7. Attachments. Attachment I Grants.gov Submission Instructions Attachment II Applicable Funding Restrictions and Budget Narrative Instructions Attachment III PY 2025 Career Services and Training Grant Allotment Amounts Attachment IV PY 2025 Housing Services Grant Allotment Amounts Attachment V PY 2025 Youth Services Grant Application Instructions Attachment VI PY 2025 Performance Requirements Attachment VII Risk Review Process Attachment VIII Modification Process Attachment I I-1 U. S. Department of Labor Employment and Training Administration National Farmworker Jobs Program Grants.Gov Submission Instructions Applicants must submit the application package through Grants.gov. Applicants who need to register with Grants.gov may do so through the Applicant Registration webpage. Registration is a one-time process and applicants with a current Grants.gov account do not need to register again. To submit the required application package applicants must Select the SEARCH GRANTS tab on the Grants.gov homepage. Under the section BASIC SEARCH CRITERIA applicants enter the Funding Opportunity Number for the applicable grant type for which they are applying o Career Services and Training Allotments TEGL-ETA-PY25-AC o Housing Services Allotments TEGL-ETA-PY25-MH o Youth Services Grants TEGL-ETA-PY25-MY Select the link to the applicable Opportunity Number provided in the search results. Select the PACKAGE tab. Under the ACTIONS column select APPLY. This submission process may at times be complicated and time-consuming. As such the Department strongly encourages applicants to initiate the process as soon as possible to allow time to resolve unanticipated technical problems. Applicants are required to supply a Unique Entity Identifier UEI on the SF-424. If your entity is registered with the System for Award Management SAM SAM.gov your UEI has already been assigned and is viewable under your entity record. Organizations not registered with SAM.gov can obtain more information about a UEI at www.sam.gov. Before submitting applicants must also ensure their registration with SAM.gov. Applicants may find instructions for registering with SAM at https www.sam.gov . An awardee must maintain an active SAM registration with current information at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database after the initial registration entities must review and update the registration at least every 12 months from the date of initial registration. Failure to register with SAM and maintain an active account will result in Grants.gov rejecting the application submission. For technical issues encountered during application submission applicants may call 800- 518-4726 or 606-545-5035 to speak to a Customer Support Representative or emailsupport grants.gov. The Contact Center is open 24 hours a day seven days a week but closes on federal holidays. An electronically submitted SF-424 through Grants.gov constitutes the official signed document and must reflect the total amount requested in item 18 Estimated Funding. Item 11 must include the Catalog of Federal Domestic Assistance Number 17.264. Attachment II II-1 U. S. Department of Labor Employment and Training Administration National Farmworker Jobs Program Applicable Funding Restrictions and Budget Narrative Instructions Funding Restrictions. Administrative Cost Limitation for NFJP Career Services and Training Grants Housing Services Grants and Youth Services Grants Administrative Cost Limitation The administrative costs under this award are not to exceed 15 percent of the amount of the grant award. Such costs include both personnel and non-personnel costs and both direct and indirect costs. Administrative costs as defined in 20 CFR Part 683.215 are for the performance of administrative functions in carrying out activities under Title I of WIOA that are not related to the direct provision of workforce investment services including services to participants and employers . Administrative costs do not need to be identified separately from program costs on the SF-424A Budget Information Form and Budget Narrative. However they must be tracked through the recipient s accounting system. For NFJP Career Services and Training Grant Recipients only not Youth Services Grants or Housing Services Grants Minimum 70 Percent Spending Requirement on Employment and Training Services Recipients must spend not less than 70 percent of their awarded funds on employment and training services as defined below. Accordingly recipients may spend up to 30 percent of their awarded funds on a combination of administrative costs and other program costs further subject to the administrative cost limitation of 15 percent specified at 20 CFR Part 683.215. The term employment and training services means all allowable career services training services housing services and youth services as explained respectively in 20 CFR 685.340 350 360 and 370 including supportive services and related assistance services as defined in 20 CFR 685.110 and further explained in 20 CFR 685.380 . Employment and training services does not include administrative costs as defined in 20 CFR 683.215 . Employment and Training Services costs do not need to be identified separately on the SF-424A Budget Information Form and Budget Narrative. However they must be tracked through the recipient s accounting system. Budget Narrative Instructions. Overarching Requirements Each application package submitted by NFJP recipients must include a Budget Narrative that further explains and supports the projected costs reflected in each line item of the SF- 424A Budget Information Form. The Budget Narrative should also include a section describing any leveraged resources provided as applicable to support grant activities. Leveraged resources are all Attachment II II-2 resources both cash and in-kind in excess of this award. Valuation of leveraged resources follows the same requirements as match. Applicants are encouraged to leverage resources to increase stakeholder investment in the project and broaden the impact of the project itself. The Budget Narrative must also explain the estimated cost-per-participant range based on the minimum number of enrolled participants the type of services included in the project costs for specific training and the type of supportive services that participants need to successfully engage in the program and realize their career goals. For Career Services and Training Grant Recipients Requesting Program Year 2025 Allotments - The submitted Budget Narrative must adhere to the amount of money allocated for each state service area detailed in Attachment III. For Housing Services Recipients Requesting PY 2025 Allotments - The submitted Budget Narrative must adhere to the amount of permanent and temporary expenditures detailed in Attachment IV. Individual grants are awarded for Housing resultant of the grants competition and are further allocated according to language in the appropriations law requiring that of the total amount available not less than 70 percent shall be allocated to permanent housing activities leaving not more than 30 percent to temporary housing activities. In the budget narrative housing grantees must clearly differentiate between the permanent and temporary housing expenditures as applicable. For Youth Services Grant Applicants - The submitted Budget Narrative must reflect the Supplemental Funding amount requested. Requirements for Explaining the SF-424A Line-Item Categories in the Budget Narrative reflective of Uniform Guidance revisions effective October 1 2024 Personnel List of all staff positions by title including individuals hired by an employment contract including the roles and responsibilities. For each position give the annual salary the percentage of time devoted to the project and the amount of each position s salary funded by the grant. Fringe Benefits Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance FICA retirement etc. Travel For grantee staff only specify the purpose number of staff traveling mileage per diem estimated number of in-state and out-of-state trips and other estimated costs for each type of travel. Equipment Identify each item of equipment you expect to purchase that has an estimated acquisition cost of 10 000 or more per unit or if your capitalization level is less than 10 000 use your capitalization level and a useful lifetime of more than one year see 2 CFR 200.1 for the definition of Equipment . List the item quantity and the unit cost per Attachment II II-3 item. Items with a unit cost of less than 10 000 are supplies not equipment. In general we do not permit the purchase of equipment during the last funded year of the grant. Supplies Identify the cost of supplies e.g. general office supplies desk chairs laptops printers other specialty items in the detailed budget per category. Except for general office supplies list the item quantity and the unit cost per item. Supplies include all tangible personal property other than equipment see 2 CFR 200.1 for the definition of Supplies . Contractual Under the Contractual line item delineate contracts and subawards separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by which a non-federal entity purchases property or services needed to carry out the project or program under a federal award. A subaward defined by 2 CFR 200.1 means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. This should include payments to a contractor for third-party evaluations that are not already accounted for elsewhere if applicable. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal program. For each proposed contract and subaward specify the purpose and activities to be provided and the estimated cost. Construction for Career Services and Training Grants and Youth Services Grants Construction costs are not allowed and this line must be left as zero. Minor alterations to adjust an existing space for grant activities such as a classroom alteration may be allowable. We do not consider this as construction and you must show the costs on other appropriate lines such as Contractual. Construction for Housing Services Grants Using grant funds for new construction is discouraged. For permanent housing services renovations or rehabilitations of existing structures for grant activities may be allowable. We do not consider renovations or rehabilitations of existing structures as construction and you must show the costs on other appropriate lines such as Contractual. Construction costs noted in the budget require a subsequent amendment seeking prior approval of the Grant Officer. Other Provide clear and specific details including costs for each item so that we can determine whether the costs are necessary reasonable and allocable. List items such as stipends or incentives not covered elsewhere. Indirect Costs If you include an amount for indirect costs through a Negotiated Indirect Cost Rate Agreement or De Minimis on the SF-424A budget form then include one of the following a. If you have a Negotiated Indirect Cost Rate Agreement NICRA provide an explanation of how the indirect costs are calculated. This explanation should include which portion of each line item along with the associated costs are included in your cost allocation base. Also provide a current version of the NICRA or Attachment II II-4 b. If you intend to claim indirect costs using the 15 percent de minimis rate of modified total direct costs MTDC please confirm that your organization meets the requirements as described in 2 CFR 200.414 f . Clearly state that your organization does not have a current negotiated including provisional rate and is not one described in 2 CFR Part 200 Appendix VII D 1 b . Applicants choosing to claim indirect costs using the de-minimis rate must use MTDC as their cost allocation base. Provide an explanation of which portion of each line item along with the associated costs are included in your cost allocation base. Note that there are various items not included in the calculation of MTDC. See the definition below to assist you in your calculation. Modified Total Direct Cost MTDC Definition To avoid a serious inequity in the distribution of indirect costs DOL defines MTDC as all direct salaries and wages applicable fringe benefits materials and supplies services travel and up to the first 50 000 of each subaward or subcontract regardless of the period of performance of the subawards and subcontracts under the award . MTDC excludes equipment capital expenditures charges for patient care rental costs tuition remission scholarships and fellowships participant support costs and the portion of each subaward or subcontract in excess of 50 000. Please note participant support costs are not included in modified total direct costs. As defined under 2 CFR 200.1 Participant Support Cost means direct costs that support participants and their involvement in a Federal award such as stipends subsistence allowances travel allowances registration fees temporary dependent care and per diem paid directly to or on behalf of participants. Additionally the following link contains information regarding the negotiation of Indirect Cost Rates at DOL https www.dol.gov agencies oasam centers-offices office-of-the- senior-procurement-executive cost-price-determination-division. Indirect-type costs such as top management salaries financial oversight human resources payroll personnel auditing costs accounting and legal etc. used for the general oversight and administration of the organization must not be classified as direct costs these types of costs are recovered as part of charging the de minimis or NICRA rate. Do not show leveraged resources on the SF-424 and SF-424A. You should describe leveraged resources in the Budget Narrative. Applicants must list the same requested federal grant amount on the SF-424 SF-424A and Budget Narrative. Attachment III III-1 U. S. Department of Labor Employment and Training Administration National Farmworker Jobs Program PY 2025 Career Services and Training Grant Allotment Amounts State Allotment Total 90 064 000 Alabama 819 400 Alaska - Arizona 2 695 554 Arkansas 1 335 907 California 24 453 463 Colorado 1 861 429 Connecticut 561 180 Delaware 173 071 Dist. Of Columbia - Florida 3 342 201 Georgia 1 854 573 Hawaii - Idaho 2 456 947 Illinois 2 047 942 Indiana 1 376 058 Iowa 1 966 764 Kansas 1 392 062 Kentucky 884 604 Louisiana 876 174 Maine 456 816 Maryland 583 343 Massachusetts - Michigan 2 321 425 Minnesota 1 760 995 Mississippi 975 803 Missouri 1 365 171 Montana 783 057 Nebraska 1 396 092 Nevada 250 691 New Hampshire - New Jersey 861 877 New Mexico 1 195 497 New York 2 428 451 North Carolina 2 229 675 North Dakota 824 125 Ohio 1 609 000 Oklahoma - Oregon 2 470 673 Pennsylvania 1 972 845 Puerto Rico 2 161 607 Rhode Island - South Carolina 735 342 Attachment III III-2 South Dakota 745 280 Tennessee 702 728 Texas 4 898 734 Utah 732 148 Vermont 229 194 Virginia 830 096 Washington 5 049 516 West Virginia 122 057 Wisconsin 1 924 539 Wyoming 349 894 California Grant Recipients Allotment California Human Development Corporation 5 713 391.95 Center for Employment and Training 7 031 866.17 Central Valley Opportunity Center Inc. 2 312 402.78 Proteus Inc. 4 394 915.73 Santa Barbara County 2 000 354.35 San Joaquin County 1 500 266.51 Ventura County 1 500 265.51 Attachment IV IV-1 U.S. Department of Labor Employment and Training Administration National Farmworker Jobs Program PY 2025 Housing Grant Allotment Amounts State Grantee Service Area s Permanent Housing Services Total Temporary Housing Services Total Housing Services Total Alabama Alabama Non- Profit Housing NC 529 270 132 317 661 587 Arizona PPEP Microbusiness Housing Development Corp. AZ 859 817 143 470 1 003 287 California La Cooperativa Campesina de California CA 239 795 587 084 826 879 Florida Florida Non-Profit Housing FL 1 323 174 0 1 323 174 Michigan Michigan Department of Labor Economic Opportunity MI 926 222 396 952 1 323 174 New York PathStone Corp. NY PR 616 031 126 175 742 206 Texas Motivation Education Training Inc. TX 635 124 70 569 705 693 Total 5 129 433 1 456 567 6 586 000 Attachment V V-1 U.S. Department of Labor Employment and Training Administration National Farmworker Jobs Program PY 2025 Youth Services Grant Application Instructions In addition to applying for annual awards for Career Services and Training and Housing Services Grants this guidance also provides an opportunity for NFJP grantees to apply for additional funding to serve Migrant and Seasonal Farmworker youth as explained below. a. Submission Requirements. To be considered for a PY 2025 NFJP Youth Services grant grantees must submit the required documents through Grants.gov within 30 days of publication of this TEGL. Grantees should name each application submission according to the table below. The naming protocol identifies the application package type and includes the name of the applicant organization and the state service area. Migrant Youth TEGL-ETA-PY25-MY ABC Applicant - State - Youth b. Eligibility. Eligibility requirements for applicants and participants are as follows i. Applicant Eligibility. To be eligible to apply for an NFJP PY 25 Youth Services grant organizations must meet the following requirements a. Received an award under the Funding Opportunity announcement FOA-ETA- 24-15 National Farmworker Jobs Program NFJP Grants for Career Services and Training and was approved to serve youth under that award. b. Did not receive a PY 2024 NFJP Youth Services Grant and c. Met 75 percent of their PY 2024 youth participant enrollment goal. To confirm if a grantee met 75 percent of their youth participant enrollment targets ETA will use a grantee s Quarterly Performance Report ETA-9173 for Quarter End Date for 3 31 2025 Program Year to Date . Below are the grant recipients for the PY 2024 Youth Service Grants County of San Joaquin California Motivation Education Training Inc. Wyoming Motivation Education Training Inc. North Dakota Motivation Education Training Inc. Minnesota Proteus Inc. Nebraska Proteus Inc. Indiana ii. Participant Eligibility. The services funded through these additional funds are for Eligible migrant and seasonal farmworker youth ages 14-24 as defined at the NFJP regulations at 20 CFR 685.110. For information on NFJP program eligibility requirements see Training and Employment Guidance Letter TEGL 18-16 Change 2. Attachment V V-2 c. Allowable Activities. Youth Services grant funds can be used to enhance a grant recipient s ability to design and implement NFJP services practices and policies. For instance activities can include i. Youth Workforce Services as described under 20 CFR 685.370 and Youth workforce investment activities specified in WIOA Section 129. See WorkforceGPS - WIOA Youth Program Elements. ii. Outreach recruitment and strategic partnerships activities can include Executing focused outreach and recruitment campaigns designed to reach potentially eligible youth participants to ensure they receive support to enroll in grant funded activities and increase their awareness of other available worker protections and services. Leveraging existing partnerships with the local workforce development board state monitor advocate and state workforce agency and enhance strategic partnerships with community organizations or other entities to identify and enroll eligible youth participants. Other activities that expand access to NFJP services for eligible youth participants. d. Funding Restrictions. The administrative costs under this award are not to exceed 15 percent of the amount of the grant award. Such costs include both personnel and non- personnel costs and both direct and indirect costs. Administrative costs as defined in 20 CFR Part 683.215 are for the performance of administrative functions in carrying out activities under Title I of WIOA that are not related to the direct provision of workforce investment services including services to participants and employers . e. Application Components. ETA will only fund applications that are responsive to the requirements of this guidance. To be considered for this additional funding eligible applicants must submit a complete high-quality application package. The required components of the application package are as follows i. Project Narrative. The applicant must submit a Project Narrative for an application to be considered responsive. The project narrative should be succinct self- explanatory and well organized so that reviewers can understand the proposed project. The Project Narrative is limited to five pages and must include information about the project design. Applicants must describe the activities the grant funding will support allowable activities are described above in section c . Additionally please describe current staff capacity and if appropriate explain any changes for staffing that would result from receiving the funding requested. Applicants must explain increased enrollment levels or improved service quality that would result from receiving the requested funding. ii. SF-424 Application for Federal Assistance. An electronically submitted SF-424 through Grants.gov constitutes an official signed document. The SF-424 must identify the legal name of the grantee organization along with the organization s address its Unique Entity Identification number UEI and its Employer Attachment V V-3 Identification Number EIN all of which must match the same information listed in the organization s current registration with the System for Award Management SAM found at https www.sam.gov. Please review the SF-424 instructions document included on Grants.gov to ensure the correct completion of the SF-424. The state service area must be noted under the Areas Affected by Project section item 14 . iii. SF-424A Budget Information Non-Construction Programs Form and Budget Narrative. The SF-424A and Budget Narrative documents do not count against the page limit requirements for the Project Narrative. Applicants must submit the following budget documents SF-424A Budget Information - Non-Construction Programs Form. Please review the SF-424A instructions document included on Grants.gov to ensure the correct completion of the SF-424A. The total funding amount entered must match the funding requested in Field 18 of the SF-424. Budget Narrative - The Budget Narrative must follow the detailed instructions provided in Attachment II. Each line item category amount on the Budget Narrative must match the line item category amount totals listed on the SF-424A. Negotiated Indirect Cost Rate Agreement NICRA - Grantees including indirect charges on line 6.j of the SF-424A that are supported by a NICRA or Cost Allocation Plan CAP must submit a current or recent copy of the NICRA or CAP as part of this application. If a new NICRA has been requested but not finalized the grantee must include a copy of the request. Please include the letter showing the date it was submitted. Grantees may elect to use a de minimis rate if the organization meets the requirements as described in 2 CFR 200.414 f . f. Application Review and Award. Applicants may apply for grants of up to 300 000 each. To receive this additional funding eligible applicants must meet all requirements described in this attachment and submit a responsive application that addresses the grant application components. If an eligible applicant omits any of the documents described within this attachment or substantially fails to address the requirements of one or more of such documents their application will be deemed non-responsive and will not be awarded. ETA encourages applicants to submit quality final applications before the deadline. While previous applicants may submit subsequent versions of their application if they realize that edits are needed doing so will delay the submission and may cause an application not to be awarded. ETA will consider the latest submitted application to be the official submission. ETA will only award PY 2025 NFJP Youth Services Grants to applicants who meet the eligibility requirements specified earlier in this TEGL. ETA will award funds to eligible responsive applications on a first come first serve basis. If there are more responsive applications than available funds ETA will fund applications based on the order of receipt until it depletes available funds. For these reasons ETA encourages eligible applicants to submit their applications via Grants.gov as soon as possible. The deadline for this application package is 30 days from the publication of this TEGL. ETA may stop accepting applications earlier than this date if available funds are depleted before the Attachment V V-4 official closing date. Applicants who do not submit a complete comprehensive package with required documentation will not be considered. Final award amounts will be determined subject to available funds. If the total requests are less than the available funding or if additional funds become available grant awards may be increased proportionately. If ETA does not receive responsive applications it may request applicants whose applications were deemed non-responsive to resubmit a revised application for reconsideration depending on the availability of funding. ETA will negotiate the final funding amount. ETA may require grant recipients to revise budget documents prior to award execution to account for discrepancies between funding requests and actual award amounts. g. Financial Reports. All award recipients are required to report financial data on the ETA-9130 Financial Report through the U.S. Health and Human Services Payment Management System. Reporting quarter end dates and the associated due dates for those reports are as follows quarter ending March 31 is due May 16 quarter ending June 30 is due August 15 quarter ending September 30 is due November 15 and quarter ending December 31 is due February 15. The final financial report must be submitted no later than 120 calendar days after the end of the quarter encompassing the period of performance end date. For additional guidance on ETA s financial reporting see TEGL No. 16-22 and TEGL No. 16-22 Change 1. h. Quarterly Performance Reports. Applicants awarded an NFJP Youth Services Grant must submit quarterly a Form ETA 9179 Quarterly Narrative Report to communicate progress of NFJP Youth Grant and outcomes for WIOA performance indicators and any additional performance indicators. Performance accountability requirements for all NFJP grant recipients are available at TEGL No. 14-18. For the purpose of assessing NFJP performance overall ETA will consider performance outcomes achieved via activities fully or partially funded through these NFJP Youth grants as additive to youth outcomes achieved in the grantee s main NFJP CST Grant in the relevant Program Year applying the same definitions calculations and timing rules. Attachment VI VI-1 U. S. Department of Labor Employment and Training Administration National Farmworker Jobs Program PY 2025 Performance Requirements a. Performance Reports. NFJP Grantees will submit performance data through the Workforce Integrated Performance System WIPS using the DOL-Only Participant Individual Record Layout PIRL Form ETA-9172 and the Joint Quarterly Narrative Performance Report Form ETA-9179. See the Funding Opportunity Announcement FOA-ETA-24-15 for information on performance indicators for Career Services and Training grants and FOA- ETA-24-18 for information on performance indicators for Housing Services grants. b. Financial Reports. All ETA award recipients are required to report financial data on the ETA-9130 Financial Report through the U.S. Health and Human Services Payment Management System. Reporting quarter end dates and the associated due dates for those reports are as follows quarter ending March 31 is due May 16 quarter ending June 30 is due August 15 quarter ending September 30 is due November 15 and quarter ending December 31 is due February 15. The final financial report must be submitted no later than 120 calendar days after the end of the quarter encompassing the period of performance end date. For additional guidance on ETA s financial reporting reference TEGL No. 16-22 and TEGL No. 16-22 Change 1. c. Period of Performance. Annual awards are based on Departmental application requirements and availability of funds. Each of these awards will be under a separate grant number having a fiscal 15-month period of performance from July 1 to September 30 of the subsequent calendar year. The grantee s annual award must be expended within the awarded 15-month timeframe. While ETA measures performance on a 12-month Program Year July 1 to June 30 the extra quarter in the period of performance allows grant recipients to have flexibility to absorb minor fluctuations in spending within the four-year cycle without the need to request extensions from year to year. Therefore grantees have an extra quarter to expend grant funds. Grantees must continue to file a Federal Financial Report Form ETA-9130 each quarter for PY 2025 funds until those funds are fully expended or until the end of the grant period of performance is reached. Attachment VII VII-1 U. S. Department of Labor Employment and Training Administration National Farmworker Jobs Program Risk Review Process The Department will determine if the applicant had any restriction on spending for any ETA grant due to adverse monitoring findings within the past three years. Depending on the severity of the findings the Grant Officer may elect to not provide the applicant a grant award or to impose conditions on the award. All applications deemed to be complete and responsive by the Grant Officer will go through a risk review process. Before making an award ETA will review information available through any OMB-designated repository of government-wide eligibility qualification or federal integrity information such as the Federal Awardee Performance and Integrity Information System FAPIIS and Do Not Pay. Additionally ETA will comply with the requirements of 2 CFR Part 180 Government-wide Debarment and Suspension Non-Procurement . This risk evaluation may incorporate results of the evaluation of the applicant s eligibility application screening or the quality of its application technical review . If ETA determines that an entity is responsible and an award will be made special conditions that correspond to the degree of risk assessed may be applied to the award. Risk related criteria evaluated include Financial stability Quality of management systems and ability to meet the management standards prescribed in the Uniform Grant Guidance History of performance. The Applicant s record in managing awards cooperative agreements or procurement awards if it is a prior recipient of such Federal awards including timeliness of compliance with applicable reporting requirements and if available the extent to which any previously awarded amounts will be expended prior to future awards Reports and findings from audits performed under Subpart F Audit Requirements of the Uniform Grant Guidance 2 CFR 200.500 2 CFR 200.521 or the reports and findings of any other available audits and monitoring reports containing findings issues of non-compliance or questioned costs and The applicant s ability to effectively implement statutory regulatory or other requirements imposed on recipients. Note Selection of an organization as a recipient does not constitute approval of the grant application as submitted. Before the actual grant is awarded the Department may negotiate with an applicant regarding such items as program components staffing and funding levels and administrative systems in place to support grant implementation. If the negotiations do not result in a mutually acceptable submission the Grant Officer reserves the right to terminate the negotiations and decline to fund the application. The Department reserves the right to not fund any application related to this guidance. Attachment VIII VIII-1 U. S. Department of Labor Employment and Training Administration National Farmworker Jobs Program Modification Process Modifications to Four-year Program Plan and Re-negotiation of Performance Targets for Career Services and Training Grants and Housing Services Grants If a grantee needs to modify their four-year program plan or performance targets for PY 2025 they should email their assigned FPO and copy NFJP dol.gov within 14 days of the publication of this TEGL. For the email subject line please use PY 2025 NFJP Modifications. If a grantee does not submit a modification request by this deadline ETA will use the PY 2024 four-year program plan and established performance targets for PY 2025. a. Four-year Program Plan. If a grantee does not need to modify their 2024-2027 program plan they are not required to submit a program plan for the PY 2025 award. Per 20 CFR 685.410 each grantee submitted a comprehensive program plan covering PY 2024-2027 to the Department. The four-year program plan describes a grantee s plan to implement the grant project in accordance with the statute. For additional information on what type of information is included in the program plan see 20 CFR 685.420. In circumstances when there is a change in funding levels per 20 CFR 685.430 a grantee s program plan must be modified to reflect the funding level for each year of the grant. The grantee must submit a request to add delete expand or reduce any part of the program plan by emailing their assigned FPO and copy NFJP dol.gov. In their request grantees should include the name of the organization state service area and describe any change s and provide a justification for a change s . Changes may include but are not limited to service area and program services. In coordination with the FPO the Department will consider the cost principles uniform administrative requirements and terms and conditions of award when reviewing modifications. b. Performance Targets. ETA will use the established PY 2024 performance targets for PY 2025. If a grantee wishes to negotiate their performance levels for PY 2025 they should email their assigned FPO and copy NFJP dol.gov within 14 days of the publication of this TEGL. The email must include the name of the organization state service area new proposed targets for performance indicators and supporting justification by the deadline.