TEGL 13-23 Change 1.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION SCSEP CORRESPONDENCE SYMBOL OWI DNPTTA DATE December 30 2024 RESCISSIONS TEGL 22-19 Change 1 TEGL 13-23 EXPIRATION DATE June 30 2025 ADVISORY TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 13-23 Change 1 TO SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM SCSEP GRANTEES STATE AND TERRITORIAL GOVERNORS STATE AND TERRITORIAL WORKFORCE ADMINISTRATORS STATE WORKFORCE LIAISONS STATE WORKFORCE BOARD CHAIRS FROM JOS JAVIER RODR GUEZ Assistant Secretary SUBJECT Revisions to Training and Employment Guidance Letter TEGL 13-23 Planning Guidance for New National Grantees and Set-Aside Grantees for Remainder of Program Year PY 2024 1.Purpose. The purpose of this Training and Employment Guidance Letter TEGL is to publish final allocations for SCSEP National grantees for PY 2024 and provide the procedures for submitting Optional Special Requests and revised policies. 2.Action Requested. SCSEP National and Set-Aside grantees work with their Federal Project Officer FPO and the Employment and Training Administration national office via grants.scsepdocs dol.gov to ensure all required documents have been submitted in accordance with grant amendment procedures no later than thirty 30 days after publication. 3.Summary and Background. a.Summary This TEGL publishes final allotments for SCSEP services for competitive National and Set-Aside grantee awards for the remainder of PY 2024 provides information on amending grants impacted by transfers and swaps and includes instructions for submission of Optional Special Requests. b.Background ETA published TEGL 13-23 on May 10 2024 which explained the allotment formula and the funding available for PY 2024 provided complete PY 2024 funding to SCSEP State grantees and provided initial funding for the first four months of PY 2024 to incumbent SCSEP National and Set-Aside grantees prior to announcing the results of the 2024 competition. This TEGL provides allotments for SCSEP National and Set-Aside grantees for the remaining 8 months of PY 2024 totaling 203 156 244. 2 On September 20 2024 the Secretary of Labor issued a press release announcing the award of 22 grants to provide SCSEP services for the next four years. In prior competition years ETA has typically published a Change 1 to the allotment TEGL to collect updated grant documents that reflect the final award amount resulting from the competition. This year ETA proceeded with grant issuance based on the information submitted in the grant application. However the Notice of Award NOA included a Special Conditions page requesting that within 30 days of receipt grantees submit an updated SF424 SF424A and Budget Narrative based on the amount awarded in the competition. This includes ensuring that the amount of matching funds is correct and that the Budget Narrative identifies intended sources of match. Grantees must follow these instructions in the Special Conditions page of the NOA. This TEGL provides instructions for circumstances under which grantees may be required to revise and resubmit one or more such grant documents as well as instructions for submission of Optional Special Requests and other documents. 4. Instructions. Incumbent returning grantees and new grantees must follow the instructions below to determine which documents they are required to submit as well as which documents they may optionally submit. a. SF-424 Application for Federal Assistance New and incumbent grantees that have made recent changes i.e. since they submitted revised grant documents to satisfy the NOA conditions to their service areas based on participant swaps and or transfers must submit a revised SF-424 reflecting those changes in Item 14 Areas Affected by Project. Additionally any grantee that has not already submitted a revised SF-424 that reflects the correct updated federal award amount the required non-federal share of at least 10 percent of the total cost and the correct areas affected by the project in Item 14 must do so by following standard grant amendment procedures. These documents must be submitted as a grant amendment request in order to resolve the Special Conditions attached to the initial award. Grantees that have already submitted an updated SF-424 that reflects the correct funding information as described above do not need to resubmit the form. b. SF-424A Budget Information Form Any grantee that has not already submitted a revised SF-424A that reflects the correct updated federal award amount and correct budget line-item amounts must do so by following standard grant amendment procedures. These documents must be submitted as a grant amendment request in order to resolve the Special Conditions attached to the initial award. This includes grantees that need to update the SF-424A as a result of a new or updated request for Additional Training and Supportive Services ATSS per the instructions in Attachment III. Grantees that have already submitted an updated SF-424A that reflects the correct information as described above do not need to resubmit the form. c. Budget Narrative Any grantee that has not already submitted a revised Budget Narrative that reflects the correct updated total federal award amount and aligns with the 3 correct budget line-item amounts on the updated SF-424A must do so by following standard grant amendment procedures. These documents must be submitted as a grant amendment request in order to resolve the Special Conditions attached to the initial award. d. Termination Grievance and Individual Durational Limit IDL Policies Incumbent grantees must submit reviewed and revised copies of Termination and Grievance Policies that reflect current conditions and changes in host agencies subgrantees and grantee staff. Grantees should submit their current approved IDL policy even if there are not changes. New grantees must submit Termination Grievance and IDL policies for DOL review and approval. Please note that the request for an approved IDL policy must include the chosen option as well as a plan for transitioning participants from the program. The grievance process must be consistent with the grantee SCSEP organization chart and is either included or referenced in the termination and IDL policies. The SCSEP Individual Durational Limits Guide is available as a resource on the Older Workers Community Page. e. Optional Special Requests As applicable any new or incumbent grantee may submit Optional Special Requests in accordance with the instructions in Attachment III. Extension of Four-Month Awards ETA has issued a period-of-performance extension to June 30 2025 to incumbent national grantees for the initial four-month grant awards that ETA issued in June 2024. The additional time will allow these incumbent national grantees to more effectively comply with SCSEP spending and match requirements and to continue to use any remaining funds for SCSEP wages services and other allowable costs under the grant. No action is required for grantees to make a formal request for these extensions ETA processed them on or before October 31 2024. Grantees received notification of those amendments. Slot Allocations The following section of this TEGL provides guidance regarding how a grantee s PY 2024 authorized positions relate to their overall grant funding for the year given this year s grant funding is a mix of recaptured funds and regular appropriated funds. With this section this TEGL formalizes the guidance previously conveyed to grantees via email. The first four-month increment of funding that ETA awarded to incumbent grantees included recaptured funds while the post-competition eight-month increment of funding did not. The allocation methodology used to make final competitive allotments best represents the post-competition slot allocations and established the correct intrastate award proportionally between grantees for subsequent years funding in this new four-year grant cycle. ETA recognized that based on the actual funding awarded grantees most likely had small differences between the authorized positions served and the authorized positions reflected in 4 the equitable distribution numbers in the Grants Performance Management System GPMS . To alleviate this issue ETA has provided a new overall authorized position target for each grantee that accounts for the total funding awarded through the four-month and eight-month grants see Attachment IV . SCSEP national grantees will serve the areas awarded by the FOA and will guide enrollment based on the equitable distribution of slots in each county. Grantees will manage their total enrollment to meet the authorized position target and ensure that they spend the required portion of the grant on participant wages and fringe benefits PWFB . Grantees should still use GPMS equitable distribution reports to identify patterns and track under- and over-service and work to serve all areas equitably. In terms of impact on actual performance measures in PY 2024 similar to prior competition years grantees will not receive goals for Service Level and Community Service the two SCSEP goals based on authorized positions. Therefore these goals will not be evaluated during the Grantee Performance evaluation for PY 2024. 5. Inquiries. For further information please contact your Federal Project Officer FPO . 6. References. TEGL 13-23 Program Year PY 2024 Planning Instructions and Allotments for Senior Community Service Employment Program SCSEP State Territorial and National Grantees May 10 2024 Further Consolidated Appropriations Act 2024 Pub. L. 118-47 March 23 2024 Supporting Older Americans Act of 2020 Pub. L. 116-131 March 25 2020 Annual Update of the HHS Poverty Guidelines 89 FR 2961 January 17 2024 SCSEP Regulations published at 20 CFR Part 641 TEGL 04-23 Requirements for Workforce Innovation and Opportunity Act WIOA State Plans for Program Years PY 2024 2027 October 31 2023 TEGL 09-23 Requirements Priorities and Technical Assistance for Senior Community Service Employment Program SCSEP Stand-Alone State Plans for Program Years PYs 2024-2027 for States Territories and Outlying Areas February 13 2024 TEGL 17-16 Infrastructure Funding of the One-Stop Delivery System January 18 2017 Workforce Innovation and Opportunity Act WIOA Pub. L. 113-128 Sec. 121 h July 22 2014 29 U.S.C. 3151 h Funding of One-Stop Infrastructure Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards published at 2 CFR Parts 200 TEGL 12-06 Revised Income Inclusions and Exclusions and Procedures for Determining Senior Community Service Employment Program SCSEP Eligibility December 28 2006 VOW Veterans Opportunity to Work to Hire Heroes Act of 2011 Pub. L. 112-56 November 21 2011 Fair Labor Standards Act of 1938 as amended 29 U.S.C. 201 et seq. and Social Security Act of 1935 as amended 42 U.S.C. 301 et seq. 5 7. Attachments. Attachment IA-ID Funding Allocations and Authorized Positions for New Awards Attachment II Programmatic Assurances New Grantees only Attachment III Optional Special Request Instructions Attachment IV PY24 Authorized Position Targets Attachment IA U.S. De Labor Employment Training Administration Senior Community Service Employment Program PY 2024 Authorized Positions for Non-Minority National Sponsors by State State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB Mature NAPCA NCBA NCOA NEWS NICOA G NULI OPERABLE SER TWP Total Alabama 0 0 0 0 388 189 0 0 0 0 0 0 0 0 0 0 0 0 0 577 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 0 141 0 163 0 0 0 0 0 0 0 0 0 0 0 0 0 304 Arkansas 0 194 0 0 0 0 0 0 0 0 0 373 0 0 0 0 0 0 0 567 California 0 0 0 524 0 0 0 160 0 0 384 0 350 174 0 0 0 782 0 2 374 Colorado 0 135 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 180 0 315 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 342 342 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 0 0 0 0 0 0 0 0 0 179 0 0 0 0 0 0 0 179 Florida 0 1 097 0 0 0 0 0 0 0 0 0 364 0 0 0 377 0 0 0 1 838 Georgia 0 223 0 0 0 0 0 0 0 0 0 0 467 0 0 0 0 0 0 690 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 0 150 0 0 0 0 0 0 0 0 0 0 0 0 0 150 Illinois 0 0 93 0 346 163 81 0 0 0 385 85 0 0 0 0 0 0 0 1 153 Indiana 0 187 0 0 193 0 270 0 165 0 0 0 0 0 0 0 0 0 0 815 Iowa 0 233 166 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 399 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 307 0 307 Kentucky 0 0 0 0 0 0 255 0 0 0 0 0 218 0 0 117 0 0 0 590 Louisiana 0 0 0 476 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 476 Maine 192 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 192 Maryland 0 0 0 0 428 0 0 0 0 0 0 0 0 0 0 0 0 0 0 428 Massachusetts 0 0 0 0 298 0 0 0 0 0 0 0 0 0 0 0 340 0 0 638 Michigan 0 0 0 0 0 0 0 0 0 0 0 779 0 0 0 212 0 0 0 991 Minnesota 0 0 0 0 724 0 0 0 0 0 0 0 0 0 0 0 0 0 0 724 Mississippi 0 0 0 0 232 0 0 0 0 0 0 152 0 0 0 0 0 0 0 384 Missouri 0 267 0 0 0 0 268 0 0 0 0 214 0 0 0 0 0 0 0 749 Montana 0 0 0 0 0 0 194 0 0 0 0 0 0 0 0 0 0 0 0 194 Nebraska 0 0 230 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 230 Nevada 0 153 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 153 New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150 0 0 150 New Jersey 0 0 0 0 0 274 0 0 0 0 0 0 389 0 0 217 0 0 0 880 New Mexico 0 0 0 0 0 0 150 0 0 0 0 0 0 0 0 0 0 0 0 150 New York 444 0 0 0 522 124 0 0 0 0 83 0 215 0 0 293 0 0 321 2 002 North Carolina 0 0 0 0 423 0 0 0 0 0 0 186 206 0 0 0 0 0 0 815 North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 187 0 0 0 0 187 Ohio 0 259 0 0 0 125 240 0 0 459 0 131 144 0 0 0 0 0 0 1 358 Oklahoma 0 0 0 0 0 374 0 0 0 0 0 0 0 0 0 0 0 0 0 374 Oregon 0 0 0 0 0 458 0 0 0 0 0 0 0 0 0 0 0 0 0 458 Pennsylvania 156 332 0 122 0 0 0 0 0 0 0 0 538 0 0 144 0 0 341 1 633 Puerto Rico 0 159 0 0 0 0 0 0 0 0 0 0 269 0 0 0 0 0 0 428 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 165 165 South Carolina 0 0 0 0 0 0 424 0 0 0 0 0 0 0 0 0 0 0 0 424 South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 193 0 0 0 0 193 Tennessee 0 0 0 0 482 0 0 0 0 0 0 0 154 0 0 0 0 0 0 636 Texas 0 965 0 0 387 0 0 0 0 0 0 0 0 0 0 0 0 323 0 1 675 Utah 0 0 0 0 0 208 0 0 0 0 0 0 0 0 0 0 0 0 0 208 Vermont 171 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 171 Virginia 0 235 0 0 0 0 225 0 0 0 0 0 198 0 0 0 0 0 0 658 Washington 0 247 0 0 0 0 157 0 0 0 0 0 0 0 0 0 0 0 0 404 West Virginia 0 0 0 0 0 0 0 0 0 0 0 0 350 0 0 0 0 0 0 350 Wisconsin 0 0 0 0 228 0 0 0 0 0 0 0 0 0 0 0 0 545 0 773 Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 0 150 0 0 0 0 0 150 Total 963 4 686 489 1 263 4 651 2 228 2 264 160 165 459 852 2 463 3 498 324 380 1 360 490 2 137 1 169 30 001 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment IB U.S. Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2024 Authorized Funding 8 Months for Non-Minority National Sponsors by State State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB Mature NAPCA NCBA NCOA NEWS NICOA G NULI OPERABLE SER TWP Total Alabama 0 0 0 0 2 509 555 1 222 437 0 0 0 0 0 0 0 0 0 0 0 0 0 3 731 992 Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Arizona 0 0 0 911 339 0 1 053 533 0 0 0 0 0 0 0 0 0 0 0 0 0 1 964 872 Arkansas 0 1 255 314 0 0 0 0 0 0 0 0 0 2 413 567 0 0 0 0 0 0 0 3 668 881 California 0 0 0 3 387 837 0 0 0 1 034 454 0 0 2 482 690 0 2 262 869 1 124 969 0 0 0 5 055 895 0 15 348 714 Colorado 0 872 742 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 163 655 0 2 036 397 Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 213 109 2 213 109 Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 District of Col 0 0 0 0 0 0 0 0 0 0 0 1 157 044 0 0 0 0 0 0 0 1 157 044 Florida 0 7 091 580 0 0 0 0 0 0 0 0 0 2 353 085 0 0 0 2 437 125 0 0 0 11 881 790 Georgia 0 1 442 741 0 0 0 0 0 0 0 0 0 0 3 021 345 0 0 0 0 0 0 4 464 086 Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Idaho 0 0 0 0 0 969 942 0 0 0 0 0 0 0 0 0 0 0 0 0 969 942 Illinois 0 0 601 021 0 2 236 055 1 053 401 523 469 0 0 0 2 488 097 549 320 0 0 0 0 0 0 0 7 451 363 Indiana 0 1 209 629 0 0 1 248 441 0 1 746 523 0 1 067 320 0 0 0 0 0 0 0 0 0 0 5 271 913 Iowa 0 1 506 124 1 073 032 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 579 156 Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 985 908 0 1 985 908 Kentucky 0 0 0 0 0 0 1 649 349 0 0 0 0 0 1 410 032 0 0 756 760 0 0 0 3 816 141 Louisiana 0 0 0 3 079 841 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 079 841 Maine 1 241 193 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 241 193 Maryland 0 0 0 0 2 768 491 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 768 491 Massachusetts 0 0 0 0 1 925 922 0 0 0 0 0 0 0 0 0 0 0 2 197 361 0 0 4 123 283 Michigan 0 0 0 0 0 0 0 0 0 0 0 5 037 104 0 0 0 1 370 816 0 0 0 6 407 920 Minnesota 0 0 0 0 4 678 665 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 678 665 Mississippi 0 0 0 0 1 499 774 0 0 0 0 0 0 982 611 0 0 0 0 0 0 0 2 482 385 Missouri 0 1 726 323 0 0 0 0 1 732 788 0 0 0 0 1 383 644 0 0 0 0 0 0 0 4 842 755 Montana 0 0 0 0 0 0 1 253 815 0 0 0 0 0 0 0 0 0 0 0 0 1 253 815 Nebraska 0 0 1 489 431 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 489 431 Nevada 0 988 747 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 988 747 New Hampshir 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 969 942 0 0 969 942 New Jersey 0 0 0 0 0 1 772 486 0 0 0 0 0 0 2 516 414 0 0 1 403 757 0 0 0 5 692 657 New Mexico 0 0 0 0 0 0 969 942 0 0 0 0 0 0 0 0 0 0 0 0 969 942 New York 2 871 201 0 0 0 3 375 601 801 867 0 0 0 0 536 733 0 1 390 334 0 0 1 894 734 0 0 2 075 801 12 946 271 North Carolina 0 0 0 0 2 734 036 0 0 0 0 0 0 1 202 201 1 331 469 0 0 0 0 0 0 5 267 706 North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 207 533 0 0 0 0 1 207 533 Ohio 0 1 674 710 0 0 0 808 258 1 551 855 0 0 2 967 921 0 847 054 931 113 0 0 0 0 0 0 8 780 911 Oklahoma 0 0 0 0 0 2 419 274 0 0 0 0 0 0 0 0 0 0 0 0 0 2 419 274 Oregon 0 0 0 0 0 2 962 032 0 0 0 0 0 0 0 0 0 0 0 0 0 2 962 032 Pennsylvania 1 008 454 2 146 198 0 788 663 0 0 0 0 0 0 0 0 3 477 875 0 0 930 881 0 0 2 204 378 10 556 449 Puerto Rico 0 1 028 481 0 0 0 0 0 0 0 0 0 0 1 740 010 0 0 0 0 0 0 2 768 491 Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 068 687 1 068 687 South Carolina 0 0 0 0 0 0 2 743 246 0 0 0 0 0 0 0 0 0 0 0 0 2 743 246 South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 249 607 0 0 0 0 1 249 607 Tennessee 0 0 0 0 3 118 501 0 0 0 0 0 0 0 996 368 0 0 0 0 0 0 4 114 869 Texas 0 6 239 333 0 0 2 502 199 0 0 0 0 0 0 0 0 0 0 0 0 2 088 399 0 10 829 931 Utah 0 0 0 0 0 1 342 171 0 0 0 0 0 0 0 0 0 0 0 0 0 1 342 171 Vermont 1 102 347 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 102 347 Virginia 0 1 519 184 0 0 0 0 1 454 537 0 0 0 0 0 1 279 993 0 0 0 0 0 0 4 253 714 Washington 0 1 597 439 0 0 0 0 1 015 376 0 0 0 0 0 0 0 0 0 0 0 0 2 612 815 West Virginia 0 0 0 0 0 0 0 0 0 0 0 0 2 263 599 0 0 0 0 0 0 2 263 599 Wisconsin 0 0 0 0 1 474 311 0 0 0 0 0 0 0 0 0 0 0 0 3 524 119 0 4 998 430 Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 0 969 942 0 0 0 0 0 969 942 Total 6 223 195 30 298 545 3 163 484 8 167 680 30 071 551 14 405 401 14 640 900 1 034 454 1 067 320 2 967 921 5 507 520 15 925 630 22 621 421 2 094 911 2 457 140 8 794 073 3 167 303 13 817 976 7 561 975 193 988 400 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment IC U.S. Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2024 Authorized Positions for Minority National Sponsors by State State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska 0 0 0 0 Arizona 0 0 101 101 Arkansas 61 0 0 61 California 0 217 0 217 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 36 0 36 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 129 0 0 129 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 80 0 80 Michigan 0 0 0 0 Minnesota 0 0 43 43 Mississippi 35 0 0 35 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 40 0 40 New Hampshire 0 0 0 0 New Jersey 0 0 0 0 New Mexico 0 0 71 71 New York 0 58 0 58 North Carolina 0 0 0 0 North Dakota 0 0 28 28 Ohio 0 0 0 0 Oklahoma 0 0 100 100 Oregon 0 0 0 0 Pennsylvania 0 90 0 90 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 40 40 Tennessee 0 0 0 0 Texas 66 79 0 145 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 109 0 109 West Virginia 0 0 0 0 Wisconsin 0 0 35 35 Wyoming 0 0 0 0 Total 291 709 418 1 418 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment ID U.S.Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2024 Authorized Funding 8 Months for Minority National Sponsors by State State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska 0 0 0 0 Arizona 0 0 652 999 652 999 Arkansas 394 385 0 0 394 385 California 0 1 402 979 0 1 402 979 Colorado 0 0 0 0 Connecticut 0 0 0 0 Delaware 0 0 0 0 District of Col 0 0 0 0 Florida 0 0 0 0 Georgia 0 0 0 0 Hawaii 0 0 0 0 Idaho 0 0 0 0 Illinois 0 232 752 0 232 752 Indiana 0 0 0 0 Iowa 0 0 0 0 Kansas 0 0 0 0 Kentucky 0 0 0 0 Louisiana 834 029 0 0 834 029 Maine 0 0 0 0 Maryland 0 0 0 0 Massachusetts 0 517 227 0 517 227 Michigan 0 0 0 0 Minnesota 0 0 278 009 278 009 Mississippi 226 287 0 0 226 287 Missouri 0 0 0 0 Montana 0 0 0 0 Nebraska 0 0 0 0 Nevada 0 258 613 0 258 613 New Hampshire 0 0 0 0 New Jersey 0 0 0 0 New Mexico 0 0 459 039 459 039 New York 0 374 989 0 374 989 North Carolina 0 0 0 0 North Dakota 0 0 181 029 181 029 Ohio 0 0 0 0 Oklahoma 0 0 646 533 646 533 Oregon 0 0 0 0 Pennsylvania 0 581 880 0 581 880 Puerto Rico 0 0 0 0 Rhode Island 0 0 0 0 South Carolina 0 0 0 0 South Dakota 0 0 258 613 258 613 Tennessee 0 0 0 0 Texas 426 712 510 761 0 937 473 Utah 0 0 0 0 Vermont 0 0 0 0 Virginia 0 0 0 0 Washington 0 704 721 0 704 721 West Virginia 0 0 0 0 Wisconsin 0 0 226 287 226 287 Wyoming 0 0 0 0 Total 1 881 413 4 583 922 2 702 509 9 167 844 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment II II-1 Senior Community Service Employment Program SCSEP Programmatic Assurances You must certify that you will conform to these assurances throughout the period of the grant by checking each of the assurances below. These assurances apply fully to any sub-recipient local project or grantee staff involved in the delivery of services. To enable the interactive function you should click on the Fill Sign link on the right. Please provide an explanation for any unchecked boxes. You agree to the following Recruitment and Selection of Participants Develop and implement methods to recruit and select eligible participants to assure maximum participation in the program. Use income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL No. 12-06 to determine and document participant eligibility. Develop and implement methods to recruit minority populations to ensure at least proportional representation in your assigned service area as listed in the latest Minority Report. Develop and implement strategies to recruit applicants who have priority of service as defined in Older Americans Act section 518 b 1 - 2 and by the VOW Veterans Opportunity to Work to Hire Heroes Act of 2011. Individuals with priority are those who Are covered persons in accordance with the VOW covered persons who are SCSEP- eligible must receive services instead of or before all non-covered persons Are 65 years or older Have a disability Have limited English proficiency Have low literacy skills Reside in a rural area Have low employment prospects Have failed to find employment after utilizing services provided under Title I of the Workforce Innovation and Opportunity Act WIOA Are homeless or are at risk for homelessness or Are formerly incarcerated or on supervision from release from prison or jail within five years of the date of initial eligibility determination. Assessment Assess participants at least twice per 12-month period or more frequently if appropriate. Use assessment information to determine the most appropriate community service assignments for participants. Individual Employment Plan IEP Establish an initial goal of unsubsidized employment for all participants. Update the IEP at least as frequently as assessments occur at least twice per 12- month period . Attachment II II-2 Modify the IEP as necessary to reflect other approaches to self-sufficiency if it becomes clear that unsubsidized employment is not feasible. For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment include a provision in the IEP to reflect other approaches to self-sufficiency transition to other services or programs. Rotate participants to a new host agency or a different assignment within the host agency based on a rotation policy approved by the Employment and Training Administration ETA in the grant agreement and only after making an individualized determination that the rotation is in the best interest of the participant. Such rotation must further the acquisition of skills listed in the IEP. Community Service Assignment Base the initial community service assignment on the assessment made at enrollment. Select only designated 501 c 3 organizations or public agencies as host agencies. Put in place procedures to ensure adequate supervision of participants at host agencies. Ensure safe and healthy working conditions at the community service assignment through annual monitoring of the host agency site and annual safety consultation with the participant at the host agency site. Recertification of Participants Recertify the income eligibility of each participant at least once every 12 months or more frequently if circumstances warrant. Physical Examinations Offer physical examinations to participants upon program entry and each year thereafter as a benefit of enrollment. Obtain a written waiver from each participant who declines a physical examination. Not obtain a copy or use the results of the physical examination to establish eligibility or for any other purpose Host Agencies Develop and implement methods for recruiting new host agencies to provide a variety of training options that enable participants to increase their skill level and transition to unsubsidized employment. Comply with maintenance of effort Ensure that community service assignments do not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. You must specifically ensure that community service assignments do not Displace currently employed workers including partial displacement such as a reduction in non-overtime work wages or employment benefits . Impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed. Assign or continue to assign a participant to perform the same work or substantially the same work as that performed by an individual who is on layoff. Attachment II II-3 Orientation Provide orientations for participants and host agencies including information on Project goals and objectives Participant rights and responsibilities Community service assignments Opportunities for paid training outside the community service assignment Available supportive services Availability of free physical examinations Local staff must address the topics listed above and provide additional orientation to participants on SCSEP goals and objectives Grantee and local project roles policies and procedures Holiday and sick leave Assessment process Development and implementation of IEPs Evaluation of participant progress Health and safety issues related to each participant s assignment Role of supervisors and host agencies Maximum individual duration policy including the possibility of an extension if applicable and the documentation required to support an extension Termination policy Grievance procedure Wages Provide participants with the highest applicable required wage highest of Federal state or local minimum wage for the most nearly comparable covered employment or minimum age under the Fair Labor Standards Act of 1938 or the prevailing rate of pay for persons employed in similar public occupations by the same employer for time spent in orientation training and community service assignments. Participant Benefits Provide workers compensation other benefits required by state or Federal law such as unemployment insurance and the costs of physical examinations. Provide compensation for scheduled work hours during which the participant s host agency is closed for Federal holidays which may be paid or in the form of rescheduled work time and establish written policies related to this compensation. Establish written policies relating to approved breaks in participation and any necessary sick leave that is not part of an accumulated sick leave program. Not use grant funds to pay the cost of pension benefits annual leave accumulated sick leave or bonuses. Procedures for Payroll and Workers Compensation Make all required payments for participant payroll and pay workers compensation premiums on a timely basis. Ensure that host agencies do not pay workers compensation costs for participants. Attachment II II-4 Durational Limits Maximum Average Project Duration - 27 Months Maintain average project duration of 27 months or less unless ETA approves an extension to 36 months. Maximum Individual Participant Duration - 48 Months Allow participants to participate in the program no longer than 48 months whether or not consecutively unless your approved policy allows for an extension and the participant meets the extension criteria. Notify participants of your policy pertaining to the maximum duration requirement including the possibility of an extension if applicable at the time of enrollment and each year thereafter and whenever ETA has approved a change of policy. Provide 30-day written notice to participants prior to durational limit exit from the program. Transition Services Develop a system to transition participants to unsubsidized employment or other assistance before each participant s maximum enrollment duration has expired. Begin transition planning for participants who will exit for durational limit at least 3-6 months prior to their exit date. Termination Policies Provide a 30-day written notice for all involuntary terminations that states the reason for termination and informs the participants of grievance procedures and right to appeal. Maintain written termination policies in effect and provide to participants at enrollment Provision of false eligibility information by the participant Incorrect initial eligibility determination at enrollment Income ineligibility determined at recertification Participant has reached individual durational limit Participant has become employed while enrolled IEP-related termination Cause must be approved by ETA prior to implementation Equitable Distribution Comply with the equitable distribution plan for each state in which the grantee operates and only make changes in the location of authorized positions within a state in accordance with the state equitable distribution plan and with prior ETA approval. Comply with the authorized position allocations equitable distribution listed at www.scseped.org. Collaborate with all grantees authorized to serve in a state in which you operate to achieve compliance with authorized positions while minimizing disruption to the participants. Attachment II II-5 Over-Enrollment Manage over-enrollment to minimize impact on participants and avoid layoffs. Administrative Systems Ensure representation at all ETA-sponsored required grantee meetings. Communicate grant policy data collection and performance developments and directives to staff sub-recipients and local project operators on a regular basis. Develop a written monitoring tool that lists items you will review during monitoring visits and provide this tool to sub-recipients and local project operators. Develop an annual monitoring schedule unless the federal project officer approves a different standard notify sub-recipients and local project operators of monitoring plans and monitor sub-recipients and local project operators on a regular basis. Develop and provide training to increase sub-recipients and local project operators skills knowledge and abilities. When appropriate prescribe corrective action and follow-up procedures for sub- recipients and local project operators to ensure that identified problems are remedied. Monitor the financial systems and expenditures including sub-recipients and local project operators on a regular basis to ensure compliance with cost allocations as specified in the regulations. Ensure that sub-recipient and local project operators receive adequate resources to effectively operate local projects. Train sub-recipients and local project operators on SCSEP financial requirements to help them effectively manage their own expenditures and provide general financial training as needed. Ensure that all financial reports are accurate and submit them in a timely manner as required. Ensure full implementation and monitoring of requirements for customer satisfaction surveys including participant host agency and employer surveys. Develop a written plan for both disaster response and recovery so that the project may continue to operate and provide services under emergency circumstances. Collaboration and Leveraged Resources Collaborate with other organizations to maximize opportunities for participants to obtain workforce development education and supportive services to help them move into unsubsidized employment. These organizations may include but are not limited to workforce development boards American Job Centers vocational rehabilitation providers disability networks basic education and literacy providers and community colleges. Supportive Services Provide supportive services as needed to help participants participate in their community service assignment and to obtain and retain unsubsidized employment. Establish criteria to assess the need for supportive services and to determine when participants will receive supportive services including after obtaining unsubsidized Attachment II II-6 employment. Sub-Recipient Selection If Applicable In selecting sub-recipients in areas with a substantial population of individuals with barriers to employment national grantees will give special consideration to organizations with demonstrated expertise in serving individuals with barriers to employment including former recipients of national grants as defined in the statute. Complaint Resolution Establish and use written grievance procedures for complaint resolution for applicants employees sub-recipients and participants. Provide applicants employees sub-recipients and participants with a copy of the grievance policy and procedures. Maintenance of Files and Privacy Information Maintain participant files for three program years after the program year in which the participant received his her final follow-up activity. Ensure that all participant records are securely stored by the grantee or sub-recipient and access is limited to appropriate staff in order to safeguard personal identifying information. Ensure that all participant medical records are securely stored by the grantee or sub- recipient separately from all other participant records and access is limited to authorized staff for authorized purposes. Establish safeguards to preclude tampering with electronic media e.g. personal identification numbers and GPMS or other data system logins . Ensure that ETA SCSEP national office is immediately notified in the event of any potential security breach of personal identifying information whether electronic files paper files or equipment are involved. Comply with and ensure that authorized users under the grant comply with all GPMS and other data system access and security rules. Documentation Maintain all documentation required for compliance with record retention rule set forth in the first bullet of the prior section Maintenance of Files and Privacy Information. Maintain documentation of waivers of physical examinations by participant. Maintain documentation of the provision of complaint procedures to participants. Maintain documentation of eligibility determinations and re-certifications. Maintain documentations of terminations and reasons for termination. Maintain records of grievances and outcomes. Maintain records required for data validation. Maintain documentation of monitoring reports for sub-recipients and host agencies. Data Collection and Reporting Ensure the collection and reporting of all SCSEP required data according to specified time schedules. Ensure the use of the Office of Management and Budget-approved SCSEP data collection Attachment II II-7 forms and the SCSEP Internet data collection and evaluation system or the Grant Program Management System GPMS as designated by ETA. Ensure at the grantee or sub-recipient level that those capturing and recording data are familiar with the latest instructions for data collection including ETA administrative issuances e.g. Training and Employment Guidance Letters Data Collection and Data Validation Handbooks and the Older Worker Community of Practice . Ensure data are entered directly into the GPMS or the successor data system as designated by ETA. Legally obligate sub-recipients to tum over complete data files in the specified electronic format as well as hard copy case files to the grantee when sub-recipients cease to administer SCSEP. Legally obligate new sub-recipients to collect and enter complete data related to any participants whom they acquire upon becoming sub-recipients including any participants who are still in the follow-up period. If the grantee is not in compliance with any of the assurances above provide information on a separate attachment indicating what specific steps the grantee is taking to conform to these standard grant requirement s . By signing below the grantee certifies that their organization will comply with each of the listed requirements and will remain in compliance for the program year for which they are submitting this application. Signature of Authorized Representative Date ATTACHMENT III III-1 Instructions for Senior Community Service Employment Program SCSEP Optional Requests Grantees that wish to make optional requests must submit each request in a separate clearly- titled document. To receive Employment and Training Administration ETA approval requests must adhere to the statute and regulations and provide a substantive rationale such as improved program management better service to participants or least disruption possible to participants. 1. Change 48-Month Individual Durational Limit IDL 20 CFR 641.570 a 3 . This section is relevant only if you are requesting a change. Please do not submit a policy unless it is changing. To change your current IDL policy you must request and receive ETA approval for one of the IDL policies listed below. If a grantee changes the current IDL policy to a more restrictive policy it must have an effective date of at least 120 days after written approval from ETA. The SCSEP Individual Durational Limits Guide is available as a resource on the Older Workers Community Page. If you propose to change the existing IDL policy you must describe a Your current ETA-approved IDL policy and procedure. b Which of the options below you propose to implement i Option 1 No extensions for any participants all participants exit at 48 months. ii Option 2 Extensions to every participant who meets at least one of the eight waiver factors. Indicate the length of the extension e.g. one-time twelve- month only unlimited three times only . iii Option 3 Extensions to every participant who meets a specific subset of the eight waiver factors. The specific subset must be listed in the policy. Indicate the length of the extension e.g. one-time twelve-month only unlimited three times only . c A reasonable transition plan that addresses when and how you will notify participants of the change and the planned activities to prepare participants for exit from the program. 2. Additional Funds for Participant Training and Supportive Services ATSS Older Americans Act OAA Section 502 c 6 C . Note In the past ATSS requests were required with the grant document submission at the beginning of each new program year. To allow long-term strategic planning for use of ATSS funds beginning in PY 2024 ETA encourages grantees to consider submitting ATSS requests that span the duration of the four-year cycle. This four-year approach remains consistent with the current SCSEP regulations while allowing for greater continuity and less year-to-year planning burden for grantees. This change will help grantees successfully support participants by providing continuity of service offerings from year to year promoting the stability of employment for staff directly charged with implementing ATSS and streamlining the annual ETA grant review and approval processes. Prepare your Budget Narrative so that it is consistent with your ATSS request. If ETA denies your request you must resubmit a revised SF- 424A and Budget Narrative. The OAA permits ETA to grant an exception to the 75 percent minimum level of expenditures on participant wages and fringe benefits. This exception allows you to use no less than 65 percent of program funds for participants wages and fringe benefits so that up to an additional 10 percent of funds are available for training and supportive services that directly benefit participants. ATSS requests can include participant training activities supportive services or a combination of both. In general ETA expects that proposed training components will provide training that prepares participants with skills relevant for ATTACHMENT III III-2 employment in in-demand jobs in their community. Further ETA expects that proposed supportive services components will supplement and enhance the supportive services provided through primary grant funds enabling more participants to mitigate and overcome financial and logistical barriers to SCSEP participation. Instructions If you wish to request the use of additional funds for training and supportive services you must provide a brief proposal according to the following instructions 1 Identify the percentage of federal funds and the dollar amount that will be dedicated to the training and or supportive services this is the ATSS request amount and must be less than or equal to 10 of your federal grant funds . 2 Describe the activities for which you will spend the ATSS grant funds identified in item a above and describe how the proposed activities will improve the effectiveness of your project including as applicable i How the activities will better prepare participants for successful placement in unsubsidized employment in in-demand jobs and how you estimate the activities will improve employment outcomes for individuals served and or ii How the activities will better support participants in overcoming barriers to participating in your SCSEP project. 3 Provide a proposed budget and work plan for the activities identified in item b above which must detail i The additional training and or supportive services that will be provided to SCSEP participants. ii The associated cost for each activity and the number of participants who will benefit and iii Note that consistent with 20 CFR 641.874 a 3 grantees must use ATSS funds to pay the wages for the hours that individual participants spend in training funded under the ATSS request. 4 Describe how you will allocate ATSS funds among sub-recipients if applicable . Grantees with approved requests may choose to apply the provision uniformly to all sub-recipients but need not provide this opportunity to every sub-recipient. If you choose not to apply the provision uniformly to all sub-recipients identify the amount of ATSS funding that you will allocate to each sub-recipient. 5 Describe the impact of the ATSS request on overall service levels specifically i Please state if there will be displacement of eligible individuals or elimination of positions for such individuals will occur and ii Provide information on the number of such individuals to be displaced and of such positions to be eliminated. Important Considerations for ATSS Requests Please note the following important considerations in submitting an ATSS request Include ATSS costs in your overall grant budget request In responding to the instructions in this TEGL for submitting your PY 2024 grant documents prepare your SF-424A and Budget Narrative so that they are consistent with your ATSS request. Please ensure that items described in the work plan under item c above are also included in the Budget Narrative. In the event that ETA denies your ATSS request you must resubmit a revised SF-424A and Budget Narrative. Adhere to allowable training activities Participant training costs under an ATSS request may include but are not limited to the reasonable costs of instructors classroom rental training supplies materials equipment tuition grant staff salaries and wages that directly support the development design coordination execution and improvement of participant training and other costs that are directly related to participant training. Such training may be ATTACHMENT III III-3 provided on the job in a classroom setting in a virtual setting or pursuant to other appropriate arrangements. Note that such costs do not include activities such as general staff development that relate to participant training only indirectly or tangentially. Adhere to allowable supportive services Participant supportive services under an ATSS request may include but are not limited to the payment of reasonable costs of transportation health and medical services special job-related or personal counseling incidentals such as work shoes badges uniforms eyeglasses and tools child and adult care temporary shelter follow-up services and grant staff salaries and wages that directly support the design coordination delivery and improvement of supportive services. Assurances regarding programmatic funds Through submission of an ATSS request consistent with 20 CFR 641.874 a 4 you agree that any remaining grant funds i.e. funds other than those allocated for ATSS participant wages and benefits and administrative costs will be used for participant training job placement assistance participant supportive services and outreach recruitment and selection intake orientation and assessment. You also agree that no ATSS funds may be used to pay for any administrative costs consistent with 20 CFR 641.874 a 3 . 3. Increase in Administrative Cost Limitations 20 CFR 641.870 . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year to exercise this option. Prepare your Budget Narrative so that it is consistent with your Administrative Cost Increase request. If ETA denies your request you must resubmit a revised SF-424A and Budget Narrative. ETA will consider requests to authorize an increase in the amount available for administrative costs from 13.5 percent to no more than 15 percent if 1 we determine that it is necessary to carry out the project and 2 you demonstrate one of the following conditions a. Your project is incurring major administrative cost increases in necessary program components e.g. liability insurance payments for workers compensation for staff costs associated with achieving unsubsidized placement goals or other operation requirements imposed by the Department of Labor b. The number of community service assignment positions or eligible minority individuals participating in your project that will decline if the amount available for paying the cost of administrative costs is not increased or c. The project size is so small that the amount of administrative expenses incurred to carry out the project necessarily exceeds 13.5 percent of the grant amount. 4. Extension of Average Project Duration 20 CFR 641.570 c 2 . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. Grantees must manage SCSEP projects in such a way that the average participation length for participants does not exceed 27 months. However grantees may request permission from ETA to increase the allowable maximum average project duration to 36 months. The request must a State your current average duration and estimate the average duration for the coming program year. b Describe your past current and planned efforts to achieve an average duration of 27 months. c Describe the exceptional circumstances that warrant an extension to 36 months as set forth in the regulations including one or more of the following conditions i High rates of unemployment poverty or participation in the program of block grants to states for temporary assistance for needy families established under part A of title IV of the Social Security Act in the areas served by the grantee ATTACHMENT III III-4 relative to other areas of the state or nation. ii Significant downturns in the economy of an area served by the grantee or in the national economy. iii Significant numbers or proportions of participants with one or more barriers to employment including most-in-need individuals as described in 20 CFR 64l.710 g served by the grantee relative to such numbers or proportions for grantees serving other areas of the state or nation. iv Changes in federal state or local minimum wage requirements or v Limited economies of scale for the provision of community service employment and other authorized activities in the areas served by the grantee. 5. On-the-Job Experience OJE Training. Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. If you wish to provide OJE you must also provide a copy of your OJE policy and sample contracts to ETA for approval before you can exercise this option. 6. Cross-Border Agreements 20 CFR 641.515 c . Approvals for this option expire at the end of each program year--grantees must submit a new request or approval each year in order to exercise this option. State grantees may enter into agreements to permit cross-border enrollment of eligible participants. These agreements must cover both state and national grantee authorized positions and you must submit them to ETA for approval. 7. Rotation Policy 20 CFR 641.575 . Approvals for this option expire at the end of each program year--grantees must submit a new request for approval each year in order to exercise this option. You may establish a policy of rotating participants to a new host agency or a different assignment within the current host agency. Your policy must assure that you will make an individualized determination that a rotation is in the best interest of the participant and that rotation will further the acquisition of skills listed in the participant s individual employment plan. Attachment IV U.S. Department of Labor Employment Training Administration Senior Community Service Employment Program PY 2024 Authorized Position Targets Grantee 4-month Allotment 8-month Allotment Total Allotment PY24 Equitable Distribution PY24 Authorized Position Targets A4TD 3 328 209 6 223 195 9 551 404 991 984 AARP 16 497 270 30 298 545 46 795 815 4 826 4 825 ABLE 1 989 198 3 163 484 5 152 682 504 532 ANPPM 4 676 263 8 167 680 12 843 943 1 301 1 325 CWI 16 468 809 30 071 551 46 540 360 4 789 4 799 ES 7 868 301 14 405 401 22 273 702 2 293 2 297 GII 8 017 889 14 640 900 22 658 789 2 334 2 337 IID S 1 054 103 1 881 413 2 935 516 298 303 IPDC 565 644 1 034 454 1 600 098 165 165 IR9WB 0 1 067 320 1 067 320 165 165 Mature 1 603 526 2 967 921 4 571 447 472 471 NAPCA G 2 944 115 5 507 520 8 451 635 876 871 NAPCA S 2 447 711 4 583 922 7 031 633 725 725 NCBA 8 356 439 15 925 630 24 282 069 2 534 2 503 NCOA 12 207 193 22 621 421 34 828 614 3 599 3 591 NEWS 1 109 613 2 094 911 3 204 524 333 330 NICOA G 1 337 085 2 457 140 3 794 225 391 392 NICOA S 1 393 606 2 702 509 4 096 115 427 422 NULI 4 857 094 8 794 073 13 651 167 1 400 1 408 OPERABLE 1 732 021 3 167 303 4 899 324 504 506 SER 7 863 227 13 817 976 21 681 203 2 199 2 236 TWP 4 139 355 7 561 975 11 701 330 1 204 1 207