UIPL 17-24.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Unemployment Insurance CORRESPONDENCE SYMBOL OUI DPM DATE August 26 2024RESCISSIONS None EXPIRATION DATE Continuing ADVISORY UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 17-24TO STATE WORKFORCE AGENCIES FROM SUBJECT JOS JAVIER RODR GUEZ Assistan t Secretary Supplemental Budget Request SBR Opportunity for Additional Administrative Funding to Support States Ongoing Administrative Activities Associated with Certain Coronavirus Aid Relief and Economic Security CARES Act Unemployment Compensation UC Programs 1. Purpose. This Unemployment Insurance Program Letter UIPL announces the availability of additional funding to cover ongoing administrative costs related to reporting data retention audit-related and oversight activities efforts to detect establish and recover overpayments and financial reconciliation efforts associated with the Pandemic Unemployment Assistance PUA Pandemic Emergency Unemployment Compensation PEUC and Federal Pandemic Unemployment Compensation FPUC programs and the provisions of Section 2105 of the CARES Act for Temporary Full Federal Funding of the First week of Compensable Regular Unemployment for States with No Waiting Week Section 2105 . 2.Action Requested. The U.S. Department of Labor s Department Employment and Training Administration ETA requests that State Workf orce Agency Administrators Review the four funding opportunities as described in Section 4 of this UIPL for PUA PEUC FPUC and Section 2105 administrative funding to determine if the state will apply for some or all of the opportunities. Coordinate with appropriate state staf f to complete the required SBR Application Attachment III of this UIPL and SF-424 OMB Approval No. 4040 -0004 separately for each of the funding opportunities of interest. These forms must be submitted to www.grants.gov no later than close of business on September 25 2024. 3.Summary and Background. a.Summary This UIPL provides additional administrative funding opportunities for states as they continue to conduct activities associated with certain expired CARES Act UC programs. These funding opportunities are provided in accordance with the Agreement Implementing the Relief for Workers Affected by Coronavirus Act Agreement that 2 states signed with the Secretary of Labor Secretary to administer the CARES Act UC programs. States must administer these programs in accordance with the CARES Act as amended and guidance and operating instructions provided by the Department including the requirement that states provide required reports and properly allocate costs across UC programs. Section 4. of this UIPL describes the availability of up to 182.38 million in administrative f unding f or states to assist with reporting data retention audit-related and oversight activities detecting establishing and recovering overpayments and f inancial reconciliation ef forts. This amount includes up to 103 million f or PUA 25 million f or PEUC 51.2 million f or FPUC and 3.18 million f or Section 2105 of the CARES Act. As noted in Section 4.c. of UIPL No. 07-24 the amounts awarded f or these administrative grant f unds are subject to sequestration. Sections 4.a.iii 4.b.iii. 4.c.iii. and 4.d.iii. of this UIPL provide additional inf ormation on how the f unding opportunities may be used. b.Background The CARES Act Public Law Pub. L. 116-136 was enacted on March 27 2020 and created new temporary UC programs including PUA FPUC and PEUC. See UIPL No. 14-20. The Continued Assistance f or Unemployed Workers Act of 2020 Continued Assistance Act Pub. L. 116-260 was enacted on December 27 2020 and amended and extended the CARES Act UC programs. See UIPL No. 09-21. The American Rescue Plan Act of 2021 ARPA Pub. L. 117-2 was enacted on March 11 2021 and f urther amended and extended the CARES Act UC programs. See UIPL No. 14-21. All states signed an Agreement with the Secretary in March 2020 to administer the PUA FPUC and PEUC programs. The Agreement incorporates amendments to the CARES Act made by the Continued Assistance Act and ARPA. The CARES Act UC programs expired on September 6 2021 though some states chose to end participation in some or all of these programs earlier. Per the Agreement states must continue to process and pay benef its to eligible individuals under the CARES Act UC programs f or all weeks of unemployment ending on or bef ore the date of the Agreement termination or program expiration whichever comes f irst . In addition states must also continue efforts to report on program activities retain claims data detect and recover overpayments address ongoing audits and unresolved findings and reconcile financial activities associated with these programs see UIPL No. 14-21 Change 1 . States will continue to receive administrative f unding based on additional workload activities reported through the relevant workload reports as noted in Section 4.b. of UIPL No. 28-20 Change 4 . Additionally the Department recognizes that as f unding generating workload activities associated with these programs continue to decline workload-generated administrative f unding may not be suf f icient to cover the costs associated with all administrative activities of these expired programs. Theref ore the Department is making these additional f unding opportunities available to states to address these additional costs. 3 4. Guidance . States may apply f or any or all of the opportunities described below. Each f unding opportunity available under this UIPL includes by program the amount of f unding available to state s the allowable uses of this f unding the available period of performance for each f unding opportunity application instructions and states reporting requirements related to these opportunities . States are reminded that activities associated with each of the ref erenced CARES Act programs must be f unded using the appropriate program s funding and that expenses should be p ro rated where necessary to ensure ef f ective application of the f unding across ef f orts related to each program. Additionally states are reminded that within the context of administering these CARES Act programs they must disclose all inf ormation to DOL -OIG f or the purposes of investigating UC f raud and f or audit of UC programs see Section 5 of UIPL No. 04 -17 Change 1 . a. PUA The Department is making available up to 10 3 million in supplemental administrative f unding to states in support of ongoing PUA program activities. i. Methodology for Distribution. Similar to previous SBR opportunities the Department is using a standard distribution of f unding based on state size to determine each state s share f or this f unding opportunity. The methodology f or state f unding levels is based on the size of UI covered employment f or the f our quarters in Calendar Year 2022 as reported on the ES 202 Employment Wages and Contributions . States are assigned to f our size groups as f o llows Small size classif ication 1 covered employment under 1 million employees Medium size classif ication 2 covered employment between 1 million and 2 million employees Large size classif ication 3 covered employment between 2 million and 7 million employees or Extra Large size classif ication 4 covered employment over 7 million employees. Recognizing that the Pacif ic Territories and Freely Associated States also have ongoing administrative costs associated with the PUA program and which may not be as easily repurposed to or f rom a continuing UI system as outstanding issues are resolved the f unding level under this opportunity f or the Pacif ic Territories and Freely Associated States has been set at a f lat rate of 500 000. ii. Application of Sequestration . As noted in Section 4.c. of UIPL 07 -24 the amounts awarded f or these administrative grant f unds are subject to sequestration. As a result the f inal amounts awarded to states will ref lect a 5.7 percent sequestration reduction f rom the amount identif ied in Attachment I of this UIPL. 4 iii. Allowable Use of Funds. Section 2102 f of the CARES Act as amended provides for the payment of any additional administrative expenses as determined by the Secretary incurred by states to operate the PUA program pursuant to the Agreement. Under this SBR opportunity states are permitted to use this funding for a broad array of ongoing administrative costs associated with the PUA program. These allowable uses include but are not limited to activities associated with the following operational areas Ongoing program integrity efforts to include addressing any lingering appeals or findings from ETA monitoring associated with the proper payment of benef its efforts to detect establish and recover overpayments including the reconciliation and return of recovered funds and other claim or payment resolution actions. These activities may include the pursuit of civil and or criminal investigations related to fraudulent claims and states overpayment collection activities associated with PUA benef its. Ongoing data integrity retention and reporting activities including efforts to address outstanding PUA reporting issues and funding reconciliation involving PUA benef its. Particular attention should be paid to reporting involving overpayment detection and recovery efforts and financial reporting activity associated with the ETA 2112 UI Financial Transaction Summary Report and other funding reconciliation efforts involving PUA benef its. Audit-related and oversight-related activities such as time and resources dedicated to coordinating investigating and responding to various requests from the Office of Inspector General OIG the Government Accountability Office GAO and state auditors and responding to and addressing ETA regional and or national office outreach or findings including operation findings and issues related to financial and reporting activities related to the PUA program. iv.Period of Performance. In recognition of states current and ongoing administrative activities covered under the use cases for this funding opportunity the period of perf ormance for this award begins July 1 2024 and ends September 30 2025 unless otherwise specif ied or modif ied. v.Application Instructions To apply for this funding opportunity states are required to submit an SBR application see Attachment III of this UIPL providing a brief narrative on the anticipated use of these funds. In addition states must submit an SF-424 form OMB No. 4040-0004 available through grants.gov at the following URL https apply07.grants.gov apply forms sample SF424 4 0 - V4.0.pdf for the full amount of the funding being requested. The amount requested may be up to the level allotted for the state in Attachment I of this UIPL. Attachment II of this UIPL provides additional inf ormation on completing and submitting the SF-424. States must input the UIPL number and grant name as UIPL No. 17-24 PUA Administration Funding . State applications for this 5 funding opportunity via SBR application and SF-424 submission must be received no later than close of business on September 25 2024 via www.grants.gov. This grant is subject to the requirements of 2 CFR Parts 200 and 2900. vi.Reporting Requirements. States must provide a Quarterly Financial Report ETA 9130 containing updates on the use of these f unds. In an ef f ort to minimize burden f rom additional reporting requirements under each of the new grant opportunities outlined in this UIPL ETA is consolidating the narrative progress reporting that would typically be provided through the ETA 9178 report into the ETA 9130 report. As a result states must provide a brief narrative update on the operational progress associated with the underlying grant f unding in the Remarks section Box 12 of the ETA 9130 report. ETA will use the narrative inf ormation provided in the ETA 9130 report to monitor state activities and ensure f unding use is consistent with the ef f ective and ef f icient administration of the PUA program. See Attachment IV f or additional inf ormation on reporting requirements f or the ETA 9130 report. The ETA 9130 report including narrative updates will be required f or the remaining duration af ter award of the period of perf ormance f or this opportunity. b.PEUC The Department is making available up to 25 million in administrative f unding to states in support of ongoing PEUC program activities. i.Methodology for Distribution. Similar to previous SBR opportunities the Department is using a standard distribution of f unding based on state size to determine each state s share f or this f unding opportunity. The methodology f or state f unding levels is based on the size of UI covered employment f or the f our quarters in Calendar Year 2022 as reported on the ES 202 Employment WagesI and Contributions . States are assigned to f our size groups as f ollowsW Small size classif ication 1 covered employment under 1 million employees Medium size classif ication 2 covered employment between 1 million and 2 million employees Large size classif ication 3 covered employment between 2 million and 7 million employees or Extra Large size classif ication 4 covered employment over 7 million employees. The Pacif ic Territories and Freely Associated States did not operate the PEUC program and theref ore are ineligible f or this f unding opportunity. ii.Application of Sequestration. As noted in Section 4.c. of UIPL 07-24 the amounts awarded f or these administrative grant f unds are subject to sequestration. As a result the f inal amounts awarded to states will ref lect a 5.7 percent sequestration reduction f rom the amount identif ied in Attachment I of this UIPL. 6 iii. Allowable Use of Funds. Section 2107 d of the CARES Act as amended provides for the payment of any additional administrative expenses as determined by the Secretary incurred by states to operate the PEUC program pursuant to the Agreement. Under this SBR opportunity states are permitted to use this funding for a broad array of ongoing administrative costs associated with the PEUC program. These allowable uses include but are not limited to activities associated with the following operational areas Ongoing program integrity efforts to include addressing any lingering appeals or findings from ETA monitoring associated with the proper payment of benef its efforts to detect establish and recover overpayments including the reconciliation and return of recovered funds and other claim or payment resolution actions. These activities may include the pursuit of civil and or criminal investigations related to fraudulent claims and states overpayment collection activities associated with PEUC benef its. Ongoing data integrity retention and reporting activities including efforts to address outstanding PEUC reporting issues and funding reconciliation involving PEUC benef its. Particular attention should be paid to reporting involving overpayment detection and recovery efforts and financial reporting activity associated with the ETA 2112 UI Financial Transaction Summary Report and other funding reconciliation efforts involving PEUC benef its. Audit-related and oversight-related activities such as time and resources dedicated to coordinating investigating and responding to various requests from the OIG GAO and state auditors and responding to and addressing ETA regional and national office oversight outreach or findings and issues related to financial and reporting activities related to the PEUC program. iv.Period of Performance. In recognition of states current and ongoing administrative activities covered under the use cases for this funding opportunity the period of perf ormance for this award begins July 1 2024 and ends September 30 2025 unless otherwise specif ied or modif ied. v.Application Instructions To apply for this funding opportunity states are required to submit an SBR application see Attachment III of this UIPL providing a brief narrative on the anticipated use of these funds. In addition states must submit an SF-424 form OMB No. 4040-0004 available through grants.gov at the following URL https apply07.grants.gov apply forms sample SF424 4 0 - V4.0.pdf for the full amount of the funding being requested. The amount requested may be up to the level allotted for the state in Attachment I of this UIPL. Attachment II of this UIPL provides additional inf ormation on completing and submitting the SF-424. States must input the UIPL number and grant name as UIPL No. 17-24 PEUC Administration Funding . State applications for this 7 funding opportunity via SBR application and SF-424 submission must be received no later than close of business on September 25 2024 via www.grants.gov. This grant is subject to the requirements of 2 CFR Parts 200 and 2900 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards. See the 2024 DOL Standard Terms and Conditions that are available for reference here https www.dol.gov agencies eta grants resources. vi.Reporting Requirements. States must provide a Quarterly Financial Report ETA 9130 containing updates on the use of these f unds. In an ef f ort to minimize excess burden from additional reporting requirements under each of the new grant opportunities outlined in this UIPL ETA is consolidating the narrative progress reporting that would typically be provided through the ETA 9178 report into the ETA 9130 report. As a result states must provide a brief narrative update on the operational progress associated with the underlying grant f unding in the Remarks section Box 12 of the ETA 9130 report. ETA will use the narrative inf ormation provided in the ETA 9130 report to monitor state activities and ensure f unding use is consistent with the ef f ective and ef f icient administration of the PEUC program. See Attachment IV f or additional inf ormation on reporting requirements f or the ETA 9130 report. The ETA 9130 report including narrative updates will be required f or the remaining duration af ter award of the period of perf ormance f or this opportunity. c.FPUC The Department is making available up to 51.2 million in administrative f unding to states in support of ongoing FPUC program activities. i.Methodology for Distribution. Similar to previous SBR opportunities the Department is using a standard distribution of f unding based on state size to determine each state s share f or this f unding opportunity. The methodology f or state f unding levels is based on the size of UI covered employment f or the f our quarters in Calendar Year 2022 as reported on the ES 202 Employment Wages and Contributions . States are assigned to f our size groups as f ollowsW Small size classif ication 1 covered employment under 1 million employees Medium size classif ication 2 covered employment between 1 million and 2 million employees Large size classif ication 3 covered employment between 2 million and 7 million employees or Extra Large size classif ication 4 covered employment over 7 million employees. Recognizing that the Pacif ic Territories and Freely Associated States also have ongoing administrative costs associated with the FPUC program and which may not be as easily repurposed to or f rom a continuing UI system as outstanding 8 issues are resolved the f unding level under this opportunity f or the Pacif ic Territories and Freely Associated States has been set at a f lat rate of 200 000. ii. Application of Sequestration . As noted in Section 4.c. of UIPL 07 -24 the amounts awarded f or these administrative grant f unds are subject to sequestration. As a result the f inal amounts awarded to states will ref lect a 5.7 percent sequestration reduction f rom the amount identif ied in Attachment I of this UIPL. iii. Allowable Use of Funds . Section 210 4 d of the CARES Act as amended provides f or the payment of administrative expenses as determined by the Secretary incurred by states to operate the FPUC program pursuant to the Agreement. Unlike other CARES Act UC programs discussed in this UIPL administrative costs f or operating the FPUC program are not provided based on workload activity counts. The Department recognizes that while much of the underlying administrat ive costs of FPUC are tied to the administration of the underlying benef it program additional administrative costs which may be partially or wholly a result of the administration of the FPUC program may be incurred by states through activities related to overpayment detection and recovery audit response and resolution f inancial reconciliation and reporting ef f orts. Theref ore u nder this SBR opportunity states are permitted to use this f unding f or a broad array of ongoing administrative costs associated with the FPUC program. These allowable uses include activities associated with the f ollowing operational areas Ongoing program integrity ef f orts to include addressing any lingering determinations or f indings f rom ETA monitoring tied to the proper payment of FPUC benef its ef f orts to detect establish and recover overpayment s including the reconciliation and return of recovered f unds and other payment resolution actions. These activities may include the pursuit of civil and or criminal investigations related to f raudulent claims and states overpayment collection activities associated with FPUC benef its. Ongoing data integrity retention and reporting activities including ef f orts to a ddress outstanding FPUC reporting issues and f unding reconciliation ef f orts involving FPUC benef its. Particular attention should be paid to reporting involving overpayment detection and recovery ef forts f inancial reporting activity associated with the ETA 2112 UI Financial Transaction Summary Report and other f unding reconciliation ef f orts involving FPUC benef its. Audit -related and oversight -related activities such as time and resources dedicated to coordinating investigating and responding to various requests f rom the OIG GAO and state auditors and responding to and addressing ETA regional and national of f ice oversight f indings and issues related to f inancial and reporting activities related to the FPUC program. 9 iv. Period of Performance. In recognition of states current and ongoing administrative activities covered under the use cases for this funding opportunity the period of performance for this award begins July 1 2024 and ends September 30 2025 unless otherwise specified or modif ied. v.Application Instructions To apply for this funding opportunity states are required to submit an SBR application see Attachment III of this UIPL providing a brief narrative on the anticipated use of these funds. In addition states must submit an SF-424 form OMB No. 4040-0004 available through grants.gov at the following URL https apply07.grants.gov apply forms sample SF424 4 0- V4.0.pdf for the full amount of the funding being requested. The amount requested may be up to the level allotted for the state in Attachment I of this UIPL. Attachment II of this UIPL provides additional information on completing and submitting the SF-424. States must input the UIPL number and grant name as UIPL No. 17-24 FPUC Administration Funding . State applications for this funding opportunity via SBP application and SF-424 submission must be received no later than close of business on September 25 2024 via www.grants.gov.This grant is subject to the requirements of 2 CFR Parts 200 and 2900 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards. vi.Reporting Requirements. States must provide a Quarterly Financial Report ETA 9130 containing updates on the use of these f unds. In an ef f ort to minimize excess burden from additional reporting requirements under each of the new grant opportunities outlined in this UIPL ETA is consolidating the narrative progress reporting that would typically be provided through the ETA 9178 report into the ETA 9130 report. As a result states must provide a brief narrative update on the operational progress associated with the underlying grant f unding in the Remarks section Box 12 of the ETA 9130 report. ETA will use the narrative inf ormation provided in the ETA 9130 report to monitor state activities and ensure f unding use is consistent with the ef f ective and ef f icient administration of the FPUC program. See Attachment IV f or additional inf ormation on reporting requirements f or the ETA 9130 report. The ETA 9130 report including narrative updates will be required f or the remaining duration af ter award of the period of perf ormance f or this opportunity. d.Section 2105 reimbursement for the first full week of regular UI The Department is making available up to 3.18 million in administrative f unding to states in support of ongoing Section 2105 related activities. i.Methodology for Distribution. Unlike the other opportunities included in this UIPL f unding provided to support states administrative costs related to Section 2105 will be provided at a f lat rate f or all states. The Department is providing 60 000 f or each state under this opportunity. 10 Because the Pacif ic Territories and Freely Associated States do not operate regular unemployment compensation programs the provisions of Section 2105 were not applicable. As such no f unding is available f or the Pacif ic Territories under this f unding opportunity. ii. Application of Sequestration . As noted in Section 4.c. of UIPL 07 -24 the amounts awarded f or these administrative grant f unds are subject to sequestration. As a result the f inal amounts awarded to states will ref lect a 5.7 percent sequestration reduction f rom the amount identif ied in Attachment I of this UIPL. iii. Allowable Use of Funds . Section 210 5 c of the CARES Act as amended provides f or the payment of administrative expenses as determined by the Secretary incurred by states to administer the program pursuant to the Agreement. Unlike other CARES Act UC programs discussed in this UIPL administrative costs f or the Section 2105 provision s are not provided based on workload activity counts. The Department recognizes that while much of the underlying administration of this provision are tied to administration o f the regular UI program additional costs may be incurred by states through audit response and resolution and f inancial reconciliation and reporting ef f orts. Theref ore under this SBR opportunity states are permitted to use this f unding f or an array of ongoing administrative costs associated with the Section 2105 provisions . These allowable uses include activities associated with the f ollowing operational areas States ef f orts to a ddress outstanding Section 2105 reporting issues particularly those involving f inancial reconciliation and reporting activity per UIPL 20 -20 Change 1 . Ongoing data retention and reporting and integrity related activities particularly a state s work to reconcile the return of the Federal portion of additional overpayment recoveries tied to the payment of the f irst compensable week of regular unemployment as appropriate. Audit -related and oversight -related activities such as time and resources dedicated to coordinating investigating and responding to various requests f rom the OIG GAO and state auditors and responding to and addressing ETA regional and national of f ice oversight f indings and issues related to f inancial and reporting activities related to Section 2105 . iv. Period of Performance. In recognition of states current and ongoing administrative activities covered under the use cases f or this f unding opportunity and the timing of the publication of UIPL 20 -20 Change 1 the period of perf ormance f or this award begins July 1 2024 and ends September 30 2025 unless otherwise specif ied or modif ied . v. Application Instructions To apply f or this f unding opportunity states are required to submit an SBR application see Attachment III of this UIPL 11 providin g a brief narrative on the anticipated use of these funds. In addition states must submit an SF-424 form OMB No. 4040 -0004 available through grants.gov at the following URL https apply07.grants.gov apply forms sample SF424 4 0- V4.0.pdf for the full amount of the funding being requested. The amount requested may be up to the level allotted for the state in Attachment I of this UIPL. Attachment II of this UIPL provides additional information on completing and submitting the SF-424. States must input the UIPL number and grant name as UIPL No. 17-24 Section 2105 Administration Funding . State applications for this funding opportunity via SBR application and SF-424 submission must be received no later than close of business on September 25 2024 via www.grants.gov. This grant is subject to the requirements of 2 CFR Parts 200 and 2900 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards. vi.Reporting Requirements. States must provide a Quarterly Financial Report ETA 9130 containing updates on the use of these f unds. In an ef f ort to minimize excess burden from additional reporting requirements under each of the new grant opportunities outlined in this UIPL ETA is consolidating the narrative progress reporting that would typically be provided through the ETA 9178 report into the ETA 9130 report. As a result states must provide a brief narrative update on the operational progress associated with the underlying grant f unding in the Remarks section Box 12 of the ETA 9130 report. ETA will use the narrative inf ormation provided in the ETA 9130 report to monitor state activities and ensure f unding use is consistent with the ef f ective and ef f icient administration of the Section 2105 provisions and reconciliation process. See Attachment IV f or additional inf ormation on reporting requirements f or the ETA 9130 report. The ETA 9130 report including narrative updates will be required f or the remaining duration af ter award of the period of perf ormance f or this opportunity. e.OMB Information Collection Statement. In general under the Paperwork Reduction Act of 1995 PRA no person is required to respond to a collection of information unless such collection displays a valid OMB control number. However Section 2116 of the CARES Act as amended provides that the PRA does not apply to Subtitle A of Title II of Division A of the CARES Act. Thus the PRA does not apply to inf ormation collections required f or these grants. 5. Inquiries. States should direct inquiries to the appropriate ETA Regional Office. As a reminder all applications are due by close of business on September 25 2024. 6.References. American Rescue Plan Act of 2021 ARPA including Title IX Subtitle A Crisis Support for Unemployed Workers Pub. L. 117 -2 12 Consolidated Appropriations Act 2021 including Division N Title II Subtitle A the Continued Assistance f or Unemployed Workers Act of 2020 Pub. L. 116-260 Coronavirus Aid Relief and Economic Security CARES Act Title II Subtitle A Relief f or Workers Af f ected by Coronavirus Act Pub. L. 116-136 Section 303 of the Social Security Act 42 U.S.C. 503 UIPL No. 07-24 Implementation of Sequestration under the Budget Control Act of 2011 BCA for Mandatory Unemployment Insurance Programs for Fiscal Year FY 2024 issued January 25 2024 https www.dol.gov agencies eta advisories uipl-07- 24 UIPL No. 14-21 Change 1 State Responsibilities After the Temporary Unemployment Benefit Programs under the Coronavirus Aid Relief and Economic Security CARES Act as amended End Due to State Termination of Administration or When the Programs Expire issued July 12 2021 https www.dol.gov agencies eta advisories unemployment-insurance-program- letter-no-14-21-change-1 UIPL No. 28-20 Change 4 Support for States to Resolve Outstanding Items from the Expired Coronavirus Aid Relief and Economic Security CARES Act Unemployment Compensation UC Programs Including Additional Funding to Assist States with Reporting and Detection and Recovery of Overpayments issued July 22 2022 https www.dol.gov agencies eta advisories uipl-no-28-20-change-4 UIPL No. 20-20 Change 1 Instructions for Reconciling Funds Made Available to States Under the Coronavirus Aid Relief and Economic Security CARES Act Section 2105 issued January 19 2024 https www.dol.gov agencies eta advisories uipl-20-20-change-1 UIPL No. 20-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Operating Financial and Reporting Instructions for Section 2105 Temporary Full Federal Funding of the First Week of Compensable Regular Unemployment for States with No Waiting Week issued April 30 2020 https www.dol.gov agencies eta advisories unemployment-insurance-program- letter-no-20-20 UIPL No. 17-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Pandemic Emergency Unemployment Compensation PEUC Program Operating Financial and Reporting Instructions issued April 10 2020 https wdr.doleta.gov directives corr doc.cf m DOCN 8452 and its changes UIPL No. 16-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Pandemic Unemployment Assistance PUA Program Operating Financial and Reporting Instructions issued April 5 2020 https wdr.doleta.gov directives corr doc.cf m DOCN 4628 and its changes and UIPL No. 04-17 Change 1 Requirement for States to Refer Allegations of Unemployment Compensation UC Fraud Waste Abuse Mismanagement or Misconduct to the Department of Labor s Department Office of Inspector General s DOL-OIG and to Disclose Information Related to the Coronavirus Aid Relief and Economic Security CARES Act to DOL-OIG for Purposes of UC Fraud Investigation and Audits issued August 3 2021 https www.dol.gov agencies eta advisories unemployment-insurance-program- letter-no-04-17-change-1 and 13 UIPL No. 15 -20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Federal Pandemic Unemployment Compensation FPUC Program Operating Financial and Reporting Instructions issued April 4 2020 its changes. https www.dol.gov agencies eta advisories unemployment -insurance -program - letter -no -15 -20 and its changes. 7. Attachment s . Attachment I State Size Classif ications and Funding Allocation s f or Additional Administrative Funding to Support States Ongoing Administrative Activities Associated with Certain CARES Act UC Programs . Attachment II Instructions f or Completing the SF -424. Attachment III UI Supplemental Budget Request Grant Application f or Additional Administrative Funding to Support State s Ongoing CARES Act Programs . Attachment IV ETA 9130 Narrative Reporting Requirements f or the Additional Administrative Funding SBR Grants to Support State s Ongoing CARES Act Programs I-1Attachment I to UIPL 17-24 State Size Classifications and Distribution Table State Size Classification PUA PEUC FPUC 1st Week Comp Total -- 103 000 000 25 000 000 51 200 000 3 180 000 Alaska Small 1 500 000 450 000 800 000 60 000 Alabama Medium 1 870 000 475 000 950 000 60 000 Arkansas Small 1 500 000 450 000 800 000 60 000 Arizona Large 2 300 000 490 000 1 100 000 60 000 California Extra Large 2 730 000 520 000 1 200 000 60 000 Colorado Medium 1 870 000 475 000 950 000 60 000 Connecticut Medium 1 870 000 475 000 950 000 60 000 District of Columbia Small 1 500 000 450 000 800 000 60 000 Delaware Small 1 500 000 450 000 800 000 60 000 Florida Extra Large 2 730 000 520 000 1 200 000 60 000 Georgia Large 2 300 000 490 000 1 100 000 60 000 Hawaii Small 1 500 000 450 000 800 000 60 000 Iowa Medium 1 870 000 475 000 950 000 60 000 Idaho Small 1 500 000 450 000 800 000 60 000 Illinois Large 2 300 000 490 000 1 100 000 60 000 Indiana Large 2 300 000 490 000 1 100 000 60 000 Kansas Small 1 500 000 450 000 800 000 60 000 Kentucky Medium 1 870 000 475 000 950 000 60 000 Louisiana Medium 1 870 000 475 000 950 000 60 000 Massachusetts Large 2 300 000 490 000 1 100 000 60 000 Maryland Medium 1 870 000 475 000 950 000 60 000 Maine Small 1 500 000 450 000 800 000 60 000 Michigan Large 2 300 000 490 000 1 100 000 60 000 Minnesota Medium 1 870 000 475 000 950 000 60 000 Missouri Medium 1 870 000 475 000 950 000 60 000 Mississippi Small 1 500 000 450 000 800 000 60 000 Montana Small 1 500 000 450 000 800 000 60 000 North Carolina Large 2 300 000 490 000 1 100 000 60 000 North Dakota Small 1 500 000 450 000 800 000 60 000 Nebraska Small 1 500 000 450 000 800 000 60 000 New Hampshire Small 1 500 000 450 000 800 000 60 000 New Jersey Large 2 300 000 490 000 1 100 000 60 000 New Mexico Small 1 500 000 450 000 800 000 60 000 Nevada Small 1 500 000 450 000 800 000 60 000 New York Extra Large 2 730 000 520 000 1 200 000 60 000 Ohio Large 2 300 000 490 000 1 100 000 60 000 Oklahoma Medium 1 870 000 475 000 950 000 60 000 Oregon Medium 1 870 000 475 000 950 000 60 000 Pennsylvania Large 2 300 000 490 000 1 100 000 60 000 Puerto Rico Small 1 500 000 450 000 800 000 60 000 Rhode Island Small 1 500 000 450 000 800 000 60 000 South Carolina Medium 1 870 000 475 000 950 000 60 000 South Dakota Small 1 500 000 450 000 800 000 60 000 I-2State Size Classification PUA PEUC FPUC 1st Week Comp Tennessee Large 2 300 000 490 000 1 100 000 60 000 Texas Extra Large 2 730 000 520 000 1 200 000 60 000 Utah Medium 1 870 000 475 000 950 000 60 000 Virginia Large 2 300 000 490 000 1 100 000 60 000 Virgin Islands Small 1 500 000 450 000 800 000 60 000 Vermont Small 1 500 000 450 000 800 000 60 000 Washington Large 2 300 000 490 000 1 100 000 60 000 Wisconsin Medium 1 870 000 475 000 950 000 60 000 West Virginia Small 1 500 000 450 000 800 000 60 000 Wyoming Small 1 500 000 450 000 800 000 60 000 Pacific Territories PUA FPUC American Samoa 500 000 -200 000- Commonwealth of the Northern Mariana Islands 500 000 -200 000- Federated States of Micronesia 500 000 -200 000- Guam 500 000 -200 000- Palau 500 000 -200 000- Republic of Marshall Islands 500 000 -200 000- II-1Attachment II to UIPL 17-24 Additional Guidance for Completing the SF-424 I.Application f or Federal Assistance SF-424 Use the current version of the f orm f or submission. Expired f orms will not be accepted. SF-424 Of f ice of Management and Budget OMB Control No. 4040-0004 Grants.gov Expiration Date 11 30 2025. https www.grants.gov f orms f orms-repository sf-424- f amily Section 8 APPLICANT INFORMATION oLegal Name The legal name must match the name submitted with the System f or Award Management SAM . Please ref er to instructions at https www.sam.gov oEmployer Tax Identif ication Number EIN TIN Input your correct 9-digit EIN and ensure that it is recorded within SAM. oUnique Entity Identif ier Requirements oEf f ective on April 4 2022 the DUNS Number was replaced by a new non- proprietary identif ier requested in and assigned by SAM.gov. This new identif ier is called the Unique Entity Identif ier UEI or the Entity ID. To learn more about SAM s rollout of the UEI please visit the U.S. General Services Administration GSA Unique Entity Identif ier Update webpage. oIf the grant award or cooperative agreement recipient is authorized to make subawards under this award then the recipient 1.Must notif y potential subrecipients that no entity see def initions below may receive a subaward from the grant award recipient until the entity has provided its UEI to the recipient. 2.May not make a subaward to an entity unless the entity has provided its UEI to the grant or cooperative agreement recipient. Subrecipients are not required to obtain an active SAM registration but must obtain a UEI. oPlease ensure that your state is registered with the SAM. Instructions f or registering with SAM can be f ound at https www.sam.gov. Additionally the state must maintain an active SAM registration with current inf ormation at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database af ter the initial registration there is a requirement to review and update the registration at least every 12 months f rom the date of initial registration or subsequently update the inf ormation in the SAM database to ensure it is current accurate and complete. Failure to register with SAM and maintain an active account will result in a rejection of your submission. II-2oAddress Input the complete address including Zipcode 4 Example 20110-831. For look-up use link at https tools.usps.com go ZipLookupAction input.action oOrganizational Unit Input appropriate Department Name and Division Name if applicable oName and contact inf ormation of person to be contacted on matters involving this application. Provide complete and accurate contact inf ormation including a telephone number and email address f or the point of contact Section 9 Type of Applicant 1 Select Applicant Type Input State Government Section 10 Name of the Federal Agency Input Employment and Training Administration Section 11 Catalog of Federal Domestic Assistance Number include the accurate Catalog of Federal Domestic Assistance Number for the applicable Funding Opportunity Example 17.225 f or Unemployment Insurance Section 12 Funding Opportunity Number and Title Input the appropriate f unding opportunity number and the relevant Title as outlined in Sections 4.a.v. 4.b.v. 4.c.v. and 4.d.v. of this UIPL Example UIPL No. 1-17 Health Coverage Tax Credit TEGL 17- 15 WIOA Adult Dislocated Worker and Youth Activities Program Allotments III-1Attachment III to UIPL 17-24 UI Supplemental Budget Request Grant Application for Additional Administrative Funding to Support State s Ongoing CARES Act Programs Instructions States must submit a separate UI SBR Grant Activity Abstract document using the suggested format and instructions below for each SBR Funding Opportunity for which the state is seeking funding. Refer to Sections 4.a.v. 4.b.v. 4.c.v. and 4.d.v. of this UIPL for additional instruction. UI SBR Grant Activity Abstract State Name Total Funds Requested for All SBR Grant Activities Name Title and Address of Grant Notification Contact Typically the State Workforce Agency Administrator Name Title Address Name E-Mail Address and Phone Number of Grant Project or Fiscal Manager Name E-Mail Address Telephone Number Provide the following information for each grant activity add additional rows as needed Description of Allowable Grant Activity Expected Activity Outcomes III-2UI SBR Grant Activity Application Instructions State Name Provide the name of the applicant state carrying out the SBR activity. Amount of Funding Request for this Activity Provide the total amount of funds requested for all activities under this SBR. Grant Notification Contact Provide the name title and address for the Authorized Representative for the grant. Grant Project or Fiscal Manager Provide name telephone number and e-mail address of the individual who can answer any questions relating to the proposal. Description of Allowable Grant Description Provide a brief description of each activity for which the state is seeking funding and explain how it aligns with the ongoing administration of the identified CARES Act program in the participating state. Expected Activity Outcomes Identify the expected outcomes resulting from each proposed grant activity. IV-1Attachment IV to UIPL 17-24 ETA 9130 Narrative Reporting Requirements for the Additional Administrative Funding SBR Grants to Support State s Ongoing CARES Act Programs Instructions As noted under Sections 4.a.vi 4.b.vi 4.c.vi and 4.d.vi in addition to the standard Quarterly Financial Reporting requirements for the ETA 9130 report states must submit a narrative update under Line Item 12 in place of a separate ETA 9130 report. The following outline details the information states should include in this section of the ETA 9130 report for these grants. States should keep in mind that the character limit for Line Item 12 Remarks in the ETA 9130 report is 4 000 characters when developing the narrative updates. Remarks - Narrative Reporting Requirements A.Brief Summary of Funding Usage Provide a brief executive summary of f unds usage associated with the underlying SBR grant f unds. This summary should at a very high-level provide a brief overview of how these SBR f unds have and or will be used to support the administration of the particular program. This summary may change during the lif e of the grant if the state determines the f unds will be used f or additional activities af ter the f irst ETA-9130 report submitted however any changes that f all outside the scope of work in the initial SBR application submitted by the state would require a grant modif ication. B.Timeline for Grant Activities Milestones and Deliverables Provide a high-level timeline f or the use of the grant f unds and any progress made completing any specif ic grant activities outlined in the state s SBR application f or this quarter. C.Project Challenges Risk Mitigation Efforts Modification Requests and Technical Assistance Needs Provide a brief summary of any signif icant challenges to the use of the grant f unds f or administrative activities encountered during the quarter and describe any risk mitigation ef f orts or actions taken to address the identif ied challenges. In addition a status update shall be provided on the resolution of challenges identif ied in previous quarters. States should also include any questions you have f or DOL and note any identif ied needs f or technical assistance f rom DOL or others. The narrative should also indicate when appropriate if the grantee is requesting a modification to the f unding usage relative to the original application. If a modif ication has been requested the narrative should indicate the status of the modif ication request. If states have nothing to report that should be specif ied. D.Additional Information States should report as appropriate any other grant-specif ic inf ormation not captured above that they f eel is relevant to the use or availability of the grant f unding.