Appendix VII (Accessible PDF).pdf

ETA Advisory File Text

Appendix VII -1-Appendix VII Submission Requirements and Financial Reporting for Outlying Areas WIOA Title I Grant Consolidation 1. Submission Requirements. Under the Further Consolidated Appropriations Act 2024 an outlying area may choose to consolidate WIOA title I funding for Program Year PY 2024. To apply for a consolidated award an outlying area must submit an electronically signed copy of an SF- 424 Application for Federal Assistance through Grants.gov for a single WIOA grant award under the Funding Opportunity Number listed below. Outlying areas that do not choose to consolidate funds must follow the same submission requirements as identif ied in Appendix VI for states. ETA-TEGL-12 -23-OA CFDA 17.290 Attachment K provides the total PY April July and FY October amounts available under a consolidated grant application f or any outlying area requesting a consolidated grant. The electronically submitted SF-424 through Grants.gov constitutes an of f icial signed document and ref lects the amount f or the consolidation of WIOA title I f unding streams f or an outlying area. The closing date f or receipt of the SF-424 is 30 days f rom the issue of this TEGL. For outlying areas whose consolidated grant application is approved the PY 2024 WIOA Youth f unds will be awarded during the period of availability beginning April 2024. The PY 2024 base allotment of WIOA Adult and Dislocated Worker f unds will be awarded during the period of availability beginning July 2024. The FY 2025 advance allotment of WIOA Adult and Dislocated Worker f unds will be awarded in the period of availability starting October 2024. A copy of the executed PY 2024 WIOA Agreement will be available upon award of funds. In addition Guam and Virgin Islands must submit an electronically signed SF-424 Application f or Federal Assistance through Grants.gov f or each Wagner-Peyser Act Employment Service ES program under Funding Opportunity Numbers ETA-TEGL-12-23-ES CFDA 17.207 ETA-TEGL-12-23-WIG CFDA 17.207 Guam and Virgin Islands must follow the instructions in this TEGL to receive Workforce Information Grants to States WIGS funding including submission of SF-424s. Note that WIGS have specific grant deliverable requirements not outlined in this document. A forthcoming TEGL will list these grant deliverable requirements for all WIGS grantees. An electronically submitted SF-424 through Grants.gov constitutes an of f icial signed document and must ref lect the amount f or each ES program and WIGS. The closing date f or receipt of each ES program SF-424 is 30 days f rom the issue date of this TEGL. ETA will award the ES program and WIGS f unds in July 2024. A copy of the executed PY 2024 ES Agreement will be available upon award of funds. Appendix VII -2- 2. Grants.gov Submission Process . Outlying areas must submit the SF -424 Application f or Federal Assistance through Grants.gov. Outlying areas needing to register with Grants.gov may do so here https www.grants.gov register . R egistration is a one -time process and outlying areas that already have a Grants.gov account do not need to register again. To submit the required SF -424s outlying areas must Select the SEARCH GRANTS tab on the Grants.gov homepage. Under the section BASIC SEARCH CRITERIA states enter the Funding Opportunity Number ref erenced above in Section 1 of this appendix for the combined WIOA f unding stream i.e. ETA -TEGL . Guam and Virgin Islands will also enter in the Funding Opportunity Number f or each of the two Wagner -Peyser f unding streams. Select the link to the applicable Opportunity Number provided in the search results. Select the PACKAGE tab. Under the ACTIONS column select APPLY . Submitting the SF -424 through Grants.gov constitutes an electronically signed SF -424 Application f or Federal Assistance. For WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grants and the Wagner -Peyser Act Employment Service grants Guam and Virgin Islands the Estimated Funding section of the SF -424 item 18 must ref lect the exact amount of the designated outlying area allotment ref erenced in the attachments to this TEGL . Additionally Item 11 of the SF -424 must include the Cat alog of Federal Domestic Assistance Number CFDA f or the applicable WIOA f unding stream which is ref erenced above in Section 1. Also Item 15 of the SF -424 must indicate the amount of Indirect Costs claimed by the recipient. Example Indirect Costs for this award are estimated at 19 000. A dollar amount must be inserted even if it is 0 . This submission process can be complicated and time -consuming. As such the Department strongly encourages outlying areas to initiate the process as soon as possible in order to allow time to resolve unanticipated technical problems. As of April 4 2022 the DUNS Number was replaced by a new non -proprietary identif ier requested in and assigned by SAM.gov. To learn more about this identif ier called the Unique Entity Identif ier UEI or the Entity ID please visit the U.S. General Service Administration GSA Unique Entity Identif ier Update webpage. Bef ore submitting outlying areas must also ensure their registration with the System f or Award Management SAM is current. SAM replaced the Central Contractor Registry. Instructions f or registering with SAM can be f ound at https sam.gov content entity -registration . An awardee must maintain an active SAM registration with current inf ormation at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database af ter the initial registration outlying areas must review and update the registration at least every 12 months f rom the date of initial registration. Failure to register with SAM and maintain an active account will result in Grants.gov rejecting your submission. For technical issues encountered during application submission outlying areas may call 800 - Appendix VII -3- 518 -4726 to speak to a Customer Support Representative or contact the email address f ound in https gditshared.servicenowservices.com hhs grants . The Contact Center is open 24 hours a day seven days a week but closes on f ederal holidays. Outlying areas should e -mail all submission questions to Janice Sheelor Grants Management Spe cialist at Sheelor.Janice dol.gov . The email must ref erence the specif ic Funding Opportunity Number and include a contact name email address and phone number. 3. Separate Grants . For all states and outlying areas receiving WIOA and Wagner -Peyser f ormula grants ETA has determined that it is necessary to de -couple programs that were previously awarded under a single grant prior to PY 2023 and execute them as separate awards as part of an ongoing ef fort to improve data quality and f ulf ill reporting requirements to USASpending.gov. Prior to PY 2023 the annual allotments f or the three s eparate WIOA programs were distributed under a single grant award using the AA program identif ier. Similarly while the Wagner -Peyser ES Program grant and the Workf orce Inf ormation Grants were distributed under a single grant award using the ES program identif ier. Starting in PY 2023 ETA will award a separate grant to states and outlying areas f or each WIOA and ES program unless an outlying area submits a consolidated grant application and is approved. For the WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grant this will result in a grant award as f ollows PY 202 4 WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grants and FY 202 5 Advance f unding under program identif ier AO. For the Employment Service programs f or Guam and Virgin Islands this will result in two separate grant awards as f ollows Wagner -Peyser ES Program PY 202 4 ES f unding under program identif ier WP. Workf orce Inf ormation Grants to States WIGS PY 202 4 WIGS f unding under program identif ier WG. 4. Reporting . For the WIOA f ormula programs consolidated grant outlying areas are required to submit two ETA 9130 Basic quarterly f inancial status reports each quarter. One will cover f unds received f or the periods beginning in April and July see Attachment K Totals Column f or PY Apr July . A separate report is required for the f unds received for the period beginning in October see Attachment K Totals Column f or FY October . The WIOA quarterly financial reports cover f inancial data in one report f or t he sum of statewide Youth statewide Adult statewide Dislocated Worker statewide Rapid Response Dislocated Worker activities local Youth local Adult and local Dislocated Worker activities. For many outlying areas there may not be a distinction bet ween statewide and local activities. The Department also requires Guam and Virgin Islands to submit the designated f inancial reports each quarter f or the ES program f unds and the WIGS f unds. ETA will provide f uture guidance regarding any modif ied per f ormance reporting requirements. Appendix VII -4- Please ref er to published ETA guidance and instructions on the ETA Advisory publication page https wdr.doleta.gov directives . 5. Grant Award Descriptions . WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grants Purpose The purpose of the WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grants is to serve individuals and help employers meet their workf orce needs. This program enables workers to obtain good jobs by providing them with career services like job search assistance training opportunities and services to enter or re -enter the workf orce. This program also can deliver comprehensive youth services that f ocus on assisting out -of - school youth and in -school youth with one or more barriers to em ployment prepare f or employment and postsecondary education opportunities attain educational and or skills training credentials and secure employment with career promotional opportunities. Activities to be performed WIOA specif ies that most WIOA services provided f or the Adult Dislocated Worker and Youth programs are delivered through the American Job Center network also known as one -stop career centers. Outlying areas receiving a consolidated grant may use f unds interchangeably between Adult Youth and Dislocated Worker programs. Expected outcomes Outcomes f or the WIOA consolidated grants f or outlying areas are to ensure that individuals can access and receive the employment and training services they are eligible f or so that they may become employed or advance in employment. For youth served program outcomes are to provide activities that lead to the attainment of a secondary school diploma or recognized post -secondary credential and or employment. Grantees report against perf ormance measures f or these outcomes. ETA will pro vide technical assistance regarding any modif ied perf ormance reporting requirements. Intended beneficiaries Services provided under the WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grants are available to any individuals who would qualif y f or eligibility under the WIOA Title I Adult Dislocated Worker and Youth programs. Subrecipient Activities The grantees may subaward f unds f rom the WIOA Adult Dislocated Worker and Youth Outlying Areas Consolidated Grants to provide individualized career services training supportive services and youth service activities including tutoring paid and unpaid w ork experiences occupational skill training f ollow -up services and comprehensive guidance and counseling and supportive services. Wagner -Peyser Act Employment Service ES Purpose The purpose of the ES program is to bring together individuals looking f or employment and employers looking f or job seekers. The program does this by providing a variety of services which are available to all individuals. The program provides job seekers with career services including labor exchange services job search assistance workf orce inf ormation referrals to employment and other assistance. Employers can use the ES to post job orders and obtain qualif ied applicants. Activities to be performed The ES is a universal access program that provides services to all individuals who need services . Allowable services include assessments of career interests Appendix VII -5- career guidance when appropriate job search workshops and ref erral to jobs or training as appropriate. Services of f ered to employers include ref erral of job seekers to job openings matching job requirements with applicants experience skills and other attributes helping with special recruitment needs assisting employers with hard -to-fill job orders assisting with job restructuring and helping employers assist laid -of f workers. Training services are not provided and not allowable under ES program. Expected Outcomes The ES program outcome s are to ensure that individuals are able to access and receive the services they need to overcome barriers to employment and reenter the workf orce system as quickly as possible. Intended beneficiaries This is a universal access program that is available to all individuals . Subrecipient Activities The grantees may subaward funds to conduct LMI research as well as the provision of specific services such as assessments of career interests career guidance job search workshops ref erral to jobs or training as appropriate and others. Workforce Information Grants to States WIGS program Purpose The purpose of this grant is to develop and disseminate essential state and local labor market inf ormation LMI f or a range of customer groups 1 job seekers 2 businesses employers 3 workf orce and labor market intermediaries such as employment school and career counselors and case managers at American Job Centers who help individuals f ind a job or make career decisions or engage businesses seeking skilled workers 4 program and service planners at educational institutions and co mmunity -based organizations 5 policy makers including state and local workf orce development boards WDBs 6 partners such as economic development entities and human resource prof essionals and 7 other customers including recipients of workf orce dev elopment grants researchers commercial data providers and the media. Activities to be performed Grantees must populate and maintain a database the Workforce Inf ormation Database or WID produce two types of public products employment projections and a statewide economic analysis report and ensure LMI staf f are adequately trained . ETA also encourages grantees to produce other reports and data in addition to those required . Grantees have wide discretion in both the topics and presentation f ormat. These reports should include accurate data actionable inf ormation and resources that enable data users to make inf ormed decisions about the reemployment work -based learning training and career pathways strategies that lead to rapid reemployment and worker advancement along a continuum of high -demand and higher wage jobs. Expected Outcomes By perf orming these duties users of LMI will have suf f icient inf ormation to make inf ormed decisions regarding employment careers education and training. Intended Beneficiaries Job seekers employers staf f in American Job Centers state and local WDBs national state local policy makers students academic researchers labor market analysts and other users of LMI. Subrecipient Activities A state may use WIGS f unding to work with a subrecipient to conduct a study or research an LMI topic when a state LMI of f ice does not have suf f icient staf f ing or knowledge to conduct the work themselves.