Appendix VI ()Accessible PDF).pdf

ETA Advisory File Text

Appendix VI -1-Appendix VI Submission Requirements and Reporting 1. Submission Requirements. To achieve greater efficiency and as part of ETA s ongoing effort to streamline the mandatory grant award process all states are required to submit an electronically signed copy of an SF-424 Application for Federal Assistance through Grants.gov for each WIOA funding stream under Funding Opportunity Numbers. As noted in Section 3.b. of this TEGL outlying areas that want to consolidate Adult Dislocated Worker and Youth funds into a single grant must follow steps identif ied in Appendix VII. However outlying areas that do not choose to consolidate funds must follow the steps identif ied herein for states. ETA-TEGL-12 -23-YOUTH CFDA 17.259 ETA -TEGL- 12 -23-ADULT CFDA 17.258 ETA -TEGL- 12 -23-DW CFDA 17.278 An electronically submitted SF-424 through Grants.gov constitutes an of f icial signed document and must ref lect the amount f or each WIOA f unding stream Youth Adult and Dislocated Worker . The closing date f or receipt of each SF-424 is 30 days f rom the issue date of this TEGL. The PY 2024 base allotment of WIOA Adult and Dislocated Worker funds will be awarded during the period of availability beginning July 20O4. The FY 20O5 advance allotment will be awarded in the period of availability starting October 2024. A copy of the executed PY 2024 WIOA Agreement will be available upon award of funds. In addition all states must submit an electronically signed SF-424 Application f or Federal Assistance through Grants.gov f or each Wagner-Peyser Act Employment Service ES program under Funding Opportunity Numbers ETA-TEGL-12-23-ES CFDA 17.207 ETA-TEGL-12-23-WIG CFDA 17.207 States must follow the instructions in this TEGL to receive Workforce Information Grants to States WIGS funding including submission of SF-424s. Note that WIGS have specific grant deliverable requirements not outlined in this document. A forthcoming TEGL will list these grant deliverable requirements. An electronically submitted SF-424 through Grants.gov constitutes an of f icial signed document and must ref lect the amount f or each ES program and WIGS. The closing date f or receipt of each ES program SF-424 is 30 days f rom the issue date of this TEGL. ETA will award the ES program and WIGS f unds in July 2024. A copy of the executed PY 2024 ES Agreement will be available upon award of funds. 2.Grants.gov Submission Process. States must submit the SF-424 Application f or Federal Assistance through Grants.gov. States needing to register with Grants.gov may do so here https www.grants.gov register Appendix VI -2- Registration is a one -time process and s tates that already have a Grants.gov account do not need to register again. To submit the required SF -424s states must Select the SEARCH GRANTS tab on the Grants.gov homepage. Under the section BASIC SEARCH CRITERIA states enter the Funding Opportunity Number ref erenced above in Section 1 of this appendix f or each WIOA f unding stream i.e. ETA -TEGL . Select the link to the applicable Opportunity Number provided in the search results. Select the PACKAGE tab. Under the ACTIONS column select APPLY . Submitting the SF -424 through Grants.gov constitutes an electronically signed SF -424 Application f or Federal Assistance. For each f unding stream the Estimated Funding section of the SF -424 item 18 must ref lect the exact amount of the designated state allotment ref erenced in the attachments to this TEGL. Additionally Item 11 of the SF -424 must include the Catalog of Federal Domestic Assistance Number CFDA f or the applicable WI OA f unding stream which is ref erenced above in Section 1. Also Item 15 of the SF424 must indicate the amount of Indirect Costs claimed by the recipient. Example Indirect Costs for this award are estimated at 19 000. A dollar amount must be inserted even if it is 0 . This submission process can be complicated and time -consuming. As such the Department strongly encourages states to initiate the process as soon as possible in order to allow time to resolve unanticipated technical problems. As of April 4 2022 the DUNS Number was replaced by a new non -proprietary identif ier requested in and assigned by SAM.gov. To learn more about this identif ier called the Unique Entity Identif ier UEI or the Entity ID please visit the U.S. General Service Administration GSA Unique Entity Identif ier Update webpage. Bef ore submitting states must also ensure its registration with the System f or Award Management SAM is current. SAM replaced the Central Contractor Registry. States can f ind instructions f or registering with SAM at https sam.gov content entity -registration . An awardee must maintain an active SAM registration with current inf ormation at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database af ter the initial registration states mu st review and update the registration at least every 12 months f rom the date of initial registration. Failure to register with SAM and maintain an active account will result in Grants.gov rejecting your submission. For technical issues encountered during application submission states may call 800 -518 -4726 to speak to a Customer Support Representative or email the email address f ound in https gditshared.servicenowservices.com hhs grants . The Contact Center is open 24 hours a day seven days a week but closes on f ederal holidays. States should e -mail all submission questions to Janice Sheelor Grants Management Spe cialist at Sheelor.Janice dol.gov . The email must ref erence the specif ic Funding Appendix VI -3- Opportunity Number and include a contact name email address and phone number. 3. Separate Grants . Starting in PY 2023 ETA de -couple d programs that were previously awarded under a single grant and execute d them as individual awards as part of an ongoing ef f ort to improve data quality and f ulf ill reporting requirements to https www.usaspending.gov . Prior to PY 2023 the annual allotments f or the three separate WIOA programs were distributed under a single grant award using the AA program identif ier. Similarly while the Wagner -Peyser ES Program grant and the Workf orce Inf ormation Grants were distributed under a single grant award using the ES program identif ier. Starting in PY 2023 ETA began awarding a separate grant to states and outlying areas f or each WIOA and ES program except f or those outlying areas that request a WIOA consolidated grant . For PY 2024 WIOA programs this will result in three separate grant awards as f ollows WIOA Youth PY 202 4 Youth f unding under program identif ier AY. WIOA Adult PY 202 4 Adult and FY 202 5 Advance Adult f unding under program identif ier AT. WIOA Dislocated Worker PY 202 4 Dislocated Worker and FY 202 5 Advance Dislocated Worker f unding under program identif ier AW. For the Employment Service programs this will result in two separate grant awards as f ollows Wagner -Peyser ES Program PY 202 4 ES f unding under program identif ier WP. Workf orce Information System Grants WIGs PY 202 4 WIGs f unding under program identif ier WG. Note that this change does not impact the submission of the ETA 9130 f inancial reports since grantees are required to currently submit a separate ETA 9130 f or each program. 4. Reporting . For the WIOA f ormula programs states are required to submit the seven designated WIOA quarterly f inancial status reports covering f unds received f or each of the programs including separate reports f or each of the f und year periods f or the Adult and Dislocated Worker Activities programs July 1 f unds and October 1 f unds . These seven WIOA quarterly f inancial reports cover f inancial data f or statewide Youth statewide Adult statewide Dislocated Worker statewide Rapid Response Dislocated Worker activities local Youth local Adult and local Dislocated Worker activities. The Department also requires states to submit the designated f inancial reports each quarter f or the ES program f unds and the WIGS f unds. Please ref er to published ETA guidance and instructions on the ETA Advisory publication page https wdr.doleta.gov directives . Appendix VI -4- 5. Grant Award Descriptions . WIOA Adult program Purpose The purpose of the WIOA Adult grants is to serve individuals and help employers meet their workf orce needs. The WIOA Adult program enables workers to obtain good jobs by providing them with career services like job search assistance and training opportunities. Activities to be performed WIOA specif ies that most Adult program services will be provided through the American Job Center network also known as one -stop career centers. Under the WIOA Adult program eligible individuals can receive career services which are classif ied into two categories basic and individualized services. While some job seekers may only need self -service or other basic career services such as labor exc hange services others may need more comprehensive services such as individualized services which include career planning and developing an individual employment plan outlining needs and goals of the job seeker. Participants will also receive training services linked to job opportunities in their communities. To promote customer choice and involveme nt in career decisions participants use an Individual Training Account to select an appropriate training program f rom an eligible training provider list. WIOA also authorizes the provision of supportive services e.g. transportation and childcare assista nce to enable an individual to participate in the program. Expected Outcomes The WIOA Adult program outcomes are to ensure that individuals can access and receive the employment and training services they are eligible f or so that they may become employed or advance in employment. Grantees report performance measures of these outcomes including the percentage of people employed in the second and f ourth quarter af ter f inishing the program their earnings and the percentage of people who obtained a credential. Intended beneficiaries WIOA Adult f unds must give priority to recipients of public assistance other low -income individuals and individuals who are basic skills def icient. Other categories include unemployed adults dislocated workers veterans individuals with barriers to employment and any eligible population. Subrecipient Activities The grantees may subaward f unds f rom the WIOA Adult program to provide some of the individualized career services training as well as provide supportive services. WIOA Dislocated Worker program Purpose The purpose of the WIOA Dislocated Worker DW grants is to serve individuals and help employers meet their workf orce needs. When individuals become dislocated workers because of job loss mass layoffs global trade dynamics or transitions in economic sectors the WIOA DW program provides services to assist them in reentering the workf orce. Activities to be performed WIOA specif ies that most DW services will be provided through the American Job Center network also known as one -stop career centers. Under the DW program eligible individuals will receive career services which are classif ied into two categories basic and individualized services. While some job seekers may only need Appendix VI -5- self -service or other basic career services such as labor exchange services others may need more comprehensive services such as individualized services which include career planning and developing an individual employment plan outlining needs and goals of the job seeker. Participants will also receive training services linked to job opportunities in their communities. To promote customer choice and involvement in career decisions participants use an Individual Training Account to select an appropriat e training program f rom an eligible training provider list. WIOA also authorizes the provision of supportive services e.g. transportation and childcare assistance to enable an individual to participate in the program. Expected Outcomes The WIOA Dislocated Worker program outcomes are to ensure that individuals can access and receive the employment and training services they are eligible f or so that they may become employed or advance in employment. Grantees report perf ormance measures o f these outcomes including the percentage of people employed in the second and f ourth quarter af ter f inishing. Intended beneficiaries Individuals who lose their jobs because of layof f s global trade dynamics or other economic transitions such individuals who have received a notice of termination or layof f f rom employment including a separation notice f rom active military services. Sp ecif ic eligibility criteria are provided in WIOA sec 3 15 . Subrecipient Activities The grantees may subaward f unds f rom the DW program to provide individualized career services training as well as provide supportive services. WIOA Youth program Purpose The purpose of the WIOA Youth grants is to provide resources f or local workf orce development areas to deliver comprehensive youth services that f ocus on assisting out -of - school youth and in -school youth with one or more barriers to employment prepare f or employment and postsecondary education opportunities attain edu cational and or skills training credentials and secure employment with career promotional opportunities. Activities to be performed WIOA specif ies that states provide resources for local workforce development areas to administer youth services. Local workf orce development areas deliver comprehensive youth services to out -of -school youth and in -school youth. Services include tutoring alternative secondary school services paid and unpaid work experiences which include summer and year round employment opportunities pre -apprenticeship programs internships and job shadowing and on -the -job training occupat ional skill training education of f ered concur rently with workf orce preparation and training leadership development opportunities supportive services mentoring f ollow -up services comprehensive guidance and counseling f inancial literacy education entrepreneurial skills training services that pr ovide labor market and employment inf ormation and postsecondary education and training preparation activities. Expected Outcomes The WIOA Youth program outcome s are to provide activities that lead to the attainment of a secondary school diploma or recognized post -secondary credential and or employment. Intended beneficiaries Youth between the ages of 14 and 24 with one or more of the f ollowing characteristics low -income basic skills deficient English language learner justice system involvement homeless runaway in f oster care pregnant or parenting individual with Appendix VI -6- a disability or who requires additional assistance to complete an educational program. Subrecipient Activities Local workf orce development agencies deliver comprehensive services to out -of -school and in -school youth to prepare them f or postsecondary education and employment. Some of the types of service activities may include but are not limited to tutoring paid and unpaid work experiences occupational skill training f ollow -up services and comprehensive guidance and counseling and supportive services. Wagner -Peyser Act Employment Service ES Purpose The purpose of the ES program is to bring together individuals looking f or employment and employers looking f or job seekers. The program does this by providing a variety of services which are available to all individuals. The program provides job seekers with career services including labor exchange services job search assistance workf orce inf ormation referrals to employment and other assistance. Employers can use the ES to post job orders and obtain qualif ied applicants. Activities to be performed The ES is a universal access program that provides services to all individuals who need services . Allowable services include assessments of career interests career guidance when appropriate job search workshops and ref erral to jobs or training as appropriate. Services of f ered to employers include ref erral of job seekers to job openings matching job requirements with applicants experience skills and other attributes helping with special recruitment needs assisting employers with hard -to-fill job orders assisting with job restructuring and helping employers assist laid -of f workers. Training services are not provided and not allowable under ES program. Expected Outcomes The ES program outcome s are to ensure that individuals are able to access and receive the services they need to overcome barriers to employment and reenter the workf orce system as quickly as possible. Intended beneficiaries This is a universal access program that is available to all individuals . Subrecipient Activities The grantees may subaward funds to conduct LMI research as well as the provision of specific services such as assessments of career interests career guidance job search workshops ref erral to jobs or training as appropriate and others. Workforce Information Grants to States WIGS program Purpose The purpose of this grant is to develop and disseminate essential state and local labor market inf ormation LMI f or a range of customer groups 1 job seekers 2 businesses employers 3 workf orce and labor market intermediaries such as employment school and career counselors and case managers at American Job Centers who help individuals f ind a job or make career decisions or engage businesses seeking skilled workers 4 program and service planners at educational institutions and co mmunity -based organizations 5 policy makers including state and local workf orce development boards WDBs 6 partners such as economic development entities and human resource prof essionals and 7 other customers including recipients of workf orce dev elopment grants researchers commercial data providers and the media. Activities to be performed Grantees must populate and maintain a database the Workforce Inf ormation Database or WID produce two types of public products employment projections and a statewide economic analysis report and ensure LMI staf f are adequately trained . ETA also encourages grantees to produce other reports and data in addition to those Appendix VI -7- required . Grantees have wide discretion in both the topics and presentation f ormat. These reports should include accurate data actionable inf ormation and resources that enable data users to make inf ormed decisions about the reemployment work -based learning training and career pathways strategies that lead to rapid reemployment and worker advancement along a continuum of high -demand and higher wage jobs. Expected Outcomes By perf orming these duties users of LMI will have suf f icient inf ormation to make inf ormed decisions regarding employment careers education and training. Intended Beneficiaries Job seekers employers staf f in American Job Centers state and local WDBs national state local policy makers students academic researchers labor market analysts and other users of LMI. Subrecipient Activities A state may use WIGS f unding to work with a subrecipient to conduct a study or research an LMI topic when a state LMI of f ice does not have suf f icient staf f ing or knowledge to conduct the work themselves.