UIPL 09-24.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Unemployment Insurance CORRESPONDENCE SYMBOL OUI DL DATE March 7 2024RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TO UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 09-24 STATE WORKFORCE AGENCIES FROM BRENT PARTON Principal Deputy Assistant Secretary SUBJECT Revisions to the ETA 9128 Reemployment Services and Eligibility Assessment RESEA Workload Quarterly Report OMB No. 1205-0456 1.Purpose. To transmit instructions f or implementing revisions to the ETA 9128 Reemployment Services and Eligibility Assessment Workload report. 2.Action Requested. The U.S. Department of Labor Department Employment and Training Administration ETA requests state agency administrators to provide information contained in this Unemployment Insurance Program Letter UIPL to appropriate staf f . This inf ormation should be shared with staf f working in the f ollowing program areas and other relevant staf f the UI program RESEA program RESEA program partners Unemployment Insurance Required Reports UIRR and or Inf ormation Technology and Workf orce Inf ormation Labor Market inf ormation programs. ETA s expectation is f or states to begin reporting the revised line items as soon as f easible with a f ull implementation of the revised ETA 9128 RESEA Workload report no later than February 20 2025 ref lecting the due date of the report f or the quarter ending December 31 2024 . 3.Summary and Background. a.Summary This UIPL announces revisions to the ETA 9128 Reemployment Services and Eligibility Assessment Workload report that are being implemented to capture inf ormation about states subsequent RESEA activities as explained below in Background and to account f or individuals selected f or RESEA participation who are later determined to be ineligible f or RESEA participation bef ore the initial RESEA appointment. b.Background As part of the ongoing expansion of the permanently authorized RESEA program many states have modified their RESEA programs to include additional RESEA meetings ref erred to as subsequent meetings. Additionally states have also expanded both their integrity and quality assurance processes to identif y claimants who bef ore the initial RESEA meetings were incorrectly prof iled otherwise ineligible f or RESEA or potentially f raudulent. The ETA 9128 Reemployment Services and Eligibility Assessment Workload report revisions enable ETA to capture and analyze data f or these 2 common state modif ications to RESEA operations and provide a more comprehensive accounting of states RESEA workload s. The Department uses the inf ormation collected in the ETA 9128 Reemployment Services and Eligibility Assessment Workload report to 1. Evaluate state perf ormance in terms of service delivery 2. Report on the RESEA activities including the number of initial and subsequent scheduled RESEA sessions the number of individuals who participated in initial and subsequent RESEA session s the number of individuals who f ailed to appear f or scheduled initial and subsequent RESEA session s results of assessments average weeks to reemployment and average weeks of benef it payments and 3. The number of individuals reporting to reemployment services or training. The RESEA program bridges UI and other Workf orce programs and includes state -level discretion on how RESEA activities are staf f ed and delivered. Although states have discretion in RESEA program staf f ing a state UI program staf f member s must be available and must be involved in the RESEA f unctions including reporting. Each quarter bef ore submission the ETA 9128 Reemployment Services and Eligibility Assessment Workload report is to be reviewed by a UI staf f member s f or accuracy and to ensure timely submission to ETA . Depending on a state s RESEA program design accurate and timely report ing may require collaboration between UI and RESEA program staf f . Section 303 a 6 of the Social Security Act 42 U.S.C. 503 a 6 gives the U.S. Secretary of Labor the authority to implement the ETA 9128 RESEA Workload report. This revised ETA 9128 RESEA Workload report is authorized by Of fice of Management and Budge t Approval No. 1205 -0456 expiration date 12 31 2025. 4. Additions and Revisions to the ET A 9128 RESEA Workload Report . a. Purpose of Change. To capture workloads associated with the increasing use of subsequent RESEA meetings the ETA 9128 Reemployment Services and Eligibility Assessment Workload report has been revised to include a breakout of initial and subsequent activities data. Approximately half of all states and territories operating RESEA programs include subsequent RESEA meetings as part of the RESEA program design and it is a nticipated that other states will f ollow with similar expansions . b. Timeframe for States to Adopt Changes. ETA has completed its revisions to the ETA 9128 Reemployment Services and Eligibility Assessment Workload report in the UIRR application and the new f ields are now available f or data entry. ETA s expectation is f or states to begin reporting the revised line items as soon as f easible with a f ull implementation of the revised ETA 9128 Reemployment Services and Eligibility Assessment Workload report no later than February 20 2025 ref lecting the due date of the report f or the quarter ending December 31 2024 . 3 c. Explanation of Revisions . The f ollowing section provides updated instructions f or each of the 7 lines impacted by this change. 1. Item 1a. Scheduled Initial RESEAs Determined Ineligible f or P articipation . Enter the number of scheduled RESEAs f rom Item 1 that were later identif ied as being incorrectly selected or ineligible f or RESEA participation bef ore the initial RESEA meeting occurs. The identif ication of claimants determined to be incorrectly selected or ineligible f or RESEA will depend on state specif ic UI and RESEA program requirements. Common examples include insta nces where a claimant is in approved training is receiving unemployment compensation UC other than regular UC such as extended benefi ts has a return -to-work date secures work only through a union hiring hall was disqualif ied f rom UC f or a non -related eligibility issue or the claim has been determined to be f raudulent. Once an individual is counted in this line item the individual will not be included in any other subsequent items on the report. 2. Item 2a. Initial . Enter the number of RESEAs f or which an of f icial notice was sent to the claimant instructing claimant s to report to RESEA services. This number includes both those scheduled initial RESEAs f or which claimant s reported as directed which are reported in item 3a and those scheduled initial RESEAs f or which claimant s failed to report which are reported in item 15a. It also includes rescheduled initial RESEAs f or those claimants who failed to report. It does not include those initial RESEAs f or which claimant s cancelled in advance and which were rescheduled with no disqualif ication. 3. Item 2b. Subsequent . Enter the number of subsequent RESEAs f or which claimant s were instructed to report f or additional RESEA services. This number includes both those scheduled subsequent RESEAs f or which claimant s reported as directed which are reported in item 3b and those scheduled subsequent RESEAs f or which claimant s f ailed to report which are reported in item 15b. It also includes rescheduled subsequent RESEAs f or those claimants who f ailed to report f or subsequent RESEA s. It does not include those subsequent RESEAs f or which claimant s cancelled in advance and which were res cheduled with no disqualif ication. 4. Item 3a. Initial . Enter the number of completed RESEAs to which claimant s reported as directed . Include RESEAs that were conducted f or claimants who were rescheduled f or a RESEA af ter missing an appointment . 4 5. Item 3b. Subsequent . Enter the number of completed subsequent RESEAs to which claimant s reported as directed . Include subsequent RESEAs that were conducted f or claimants who were rescheduled f or a subsequent RESEA af ter missing an appointment. 6. Item 15a. Initial . Enter the number of initial RESEAs f or which claimant s were scheduled to report and failed to do so. This number includes those claimants who were sent an of f icial notice to report f or an initial RESEA and who did not report as directed. It includes claimants who failed to report and who were subsequently rescheduled f or an initial RESEA at a dif f erent time. It does not include initial RESEAs that were cancelled in advance by claimant s and f or which no disqualif ication was issued. 7. Item 15b. Subsequent . Enter the number of subsequent RESEAs f or which claimant s were scheduled to report and failed to do so. This number includes those claimants who were notif ied to report f or a subsequent RESEA and who did not report as directed. It includes claimants who failed to report and who were subsequently rescheduled f or a subsequent RESEA at a dif f erent time. It does not include subsequent RESEAs that were cancelled in advance by claimant s and f or which no disqualification was issued. 5. Inquiries . Please direct inquires to the appropriate ETA Regional Of f ice and copy OUI.RESEA dol.gov . 6. References . ET Handbook 401 5 th Edition https www.dol.gov sites dolgov f iles ETA handbooks 2017 ETHand401 5th.pdf Section 303 a 6 of the Social Security Act 42 U.S.C. 503 a 6 7. Attachments . Revised ETA 9128 Reemployment Services and Eligibility Assessment Workload OMB No. 1205 -0456 report. Attachment I I-1 ETA 9128 - REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT WORKLOAD STATE REGION REPORT FOR PERIOD ENDING 1. Number of Claimant s Scheduled for Their First RESEA 1a. Scheduled Init ial RESEAs Det ermined Ineligible for Part icipat ion 2. Number of RESEAs Scheduled 2a. Init ial Scheduled 2b. Subsequent Scheduled 3. Number of RESEAs Complet ed 3a. Init ial Complet ed 3b. Subsequent Complet ed 4. Number Report ing for Reemployment Services or Training 5. Number Report ing for Reemployment Services 6. Number Report ing for Training 7. Number of Complet ed RESEAs Result ing in A Disqualificat ion or Overpayment 8. Number of Disqualificat ions for Separat ion Issues 9. Number of Disqualificat ions for Able And Available Issues 10. Number of Disqualificat ions for Disqualifying Income 11. Number of Disqualificat ions for Refusal of Suit able Work 12. Number of Disqualificat ions for Ot her Issues 13. Number of Complet ed REAs Result ing in An Overpayment 14. Dollar Amount of Overpayment s Est ablished 15. Number of RESEAs for Which The Claimant Failed t o Report 15a. Init ial Claimant Failed t o Report 15b. Subsequent Claimant Failed t o Report 16. Number of RESEAs Rescheduled Wit hout Disqualificat ion 17. Number Disqualified for Failure t o Report under Report ing Requirement s 18. Number Disqualified for Failure t o Report under Issues Ot her Than Report ing Requirement s 19. Number of Overpayment s for Failure t o Report 20. Dollar Amount of Overpayment s for Failure t o Report 21. Number Who Failed t o Report and Were Not Disqualified or Rescheduled 22. Number Who Failed t o Report Who Ret urned t o Work Comment s Attachment I I-2 OMB No. 1205 -0456 OMB Expirat ion Dat e 12 31 2025 Est imat ed Average Response Time 150 minutes OMB Burden St at ement These reporting instructions have been approved under the Paper work reduction Act of 1995. Per sons are not required to respond to this collection of information unless it displays a valid OMB control number . Public reporting burden for this collection of information includes the time for reviewing instructions searching existing data sources gather ing and maintaining the da ta needed and completing and reviewing the collection of information. Submission is required to obtain o r retain benefits under SSA 303 a 6 . Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for redu cing this burden to the U.S. Department of Labor Office of Unemployment Insurance Room S -4524 200 Constitution Ave. NW Washington DC 20210.