Attachment III (Accessible PDF).pdf

ETA Advisory File Text

Attachment III III-1 Additional Grants.gov Submission Instructions The following is provided as additional instructions beyond what is already available on the www.grants.gov website. If encountering a problem with www.grants.gov and no resolution is found in any of the other resources call 1-800-518-4726 or 606-545-5035 to speak to a Customer Support Representative or email support grants.gov. States are strongly advised to initiate the application submission and validation process via www.grants.gov as soon as possible and to plan for time to resolve technical problems. Please note that validation does not mean the state s application has been accepted as complete or has been accepted for review. Rather www.grants.gov only verifies the submission of certain parts of the application. Before you begin to write the application the U.S. Department of Labor Department strongly recommends initiating and completing the Get Registered registration steps at https www.grants.gov register. Before registering read through the registration process carefully. These steps can take as many as four weeks to complete and this time should be factored into plans for timely electronic submission to avoid unexpected delays that could result in the rejection of an application. The www.grants.gov website also contains the Step-By-Step Guide to Organization Registration to help applicants walk through the process. The next step in the registration process is creating a username and password with www.grants.gov to become an Authorized Organizational Representative AOR . AORs will need to know the Unique Entity Identifier number of the organization for which they will be submitting applications to complete this process. To read more detailed instructions for creating a profile on www.grants.gov visit https www.grants.gov register. After creating a profile on www.grants.gov the E-Biz Point of Contact E-Biz POC a representative from the applicant s organization who is the contact listed for System of Award Management SAM will receive an email to grant the AOR permission to submit applications on behalf of the organization. The E-Biz POC will then log into www.grants.gov and approve an individual as the AOR thereby giving the AOR permission to submit applications. To learn more about AOR Authorization visit https www.grants.gov applicants applicant-registration or to track AOR status visit https www.grants.gov applicants grant-applications track-my-application. An application submitted through www.grants.gov constitutes a submission as an electronically-signed application. The registration and account creation with www.grants.gov with E-Biz POC approval establishes an AOR. When an application is submitted through www.grants.gov the name of the AOR on file will be inserted into the signature line of the application. State Workforce Agencies must register the individual who is able to make legally binding commitments for the organization as the AOR. This step is often missed and it is crucial for valid submissions. Attachment III III-2 When a registered applicant submits an application with www.grants.gov an electronic time stamp is generated within the system when the application is successfully received by www.grants.gov. Within two business days of application submission www.grants.gov will send the applicant two email messages to provide the status of the application s progress through the system. The first email sent almost immediately will contain a tracking number and will confirm receipt of the application by www.grants.gov. The second email will indicate that the application either has been successfully validated or has been rejected due to errors. If the applicant s registration in SAM is expired www.grants.gov will reject the application. Only applications that have been successfully submitted in www.grants.gov by the deadline and subsequently successfully validated will be considered. It is the state s responsibility to ensure a timely submission. While it is not required that an application be successfully validated before the deadline for submission it is prudent to reserve time before the deadline in case it is necessary to resubmit an application that has not been successfully validated in www.grants.gov. Therefore adequate time should be allotted for submission two business days recommended and additional time to address any errors and requiring validation upon resubmission an additional two business days for each ensuing submission . To ensure consideration the components of the application must be saved as .doc .docx .xls .xlsx .rtf or .pdf files. If submitted in any other format the applicant bears the risk of compatibility or other issues preventing a state s application from being considered. The Department will not attempt to convert the document to an appropriate format or apply any other method to open the document. The Department will notify the state and request the components be resubmitted in one of the formats identified above. The Department strongly advises applicants to use the various tools and documents including Frequently Asked Questions which are available on the Applicant Resources page at https www.grants.gov applicants applicant-faqs. To receive updated information about critical issues new tips for users and other time sensitive updates you may subscribe to www.grants.gov updates at https www.grants.gov connect manage-subscriptions .