TEN 16-23 (Accessible PDF).pdf

ETA Advisory File Text

TRAINING AND EMPLOYMENT NOTICE NO. 16-23DATE January 12 2024 EMPLOYMENT AND TRAINING ADMINISTRATION U.S. DEPARTMENT OF LABOR WASHINGTON D.C. 20210 TO STATE WORKFORCE AGENCIES FROM B RENT PARTON s P rincipal D eputy Assistant Secretary SUBJECT 2024 Unemployment Insurance UI State Information Data Exchange System SIDES Seminar 1. Purpose. To provide information regarding the 2024 UI SIDES Seminar to be hosted by the National Association of State Workforce Agencies NASWA on March 12-14 2024 in Pittsburgh PA. 2. Action Requested. State workforce agency SWA administrators are requested to share this information with appropriate staff and support staff participating in the UI SIDES Seminar. 3. Summary and Background. a. Summary This Training and Employment Notice TEN announces the annual 2024 UI SIDES Seminar in Pittsburgh PA. It also provides reimbursement instructions. b. Background SIDES is a web-based system that allows the electronic transmission of UI claims information between UI agencies and employers. States should view SIDES as a critical part of their UI integrity efforts and should connect to and build SIDES into their Integrity Action Plan as noted in Unemployment Insurance Program Letter UIPL No. 17-22. The Employment and Training Administration ETA recognizes the importance of SIDES in reducing improper payments and supporting the efficient administration of the UI program. ETA encourages state participation in the UI SIDES Seminar to increase the use of the SIDES system. NA SWA a national organization of state administrators of the publicly funded state workforce system operates SIDES on behalf of the states. NASWA has offered an annual UI SIDES Seminar for states for several years. 4. Seminar Details. The 2024 UI SIDES Seminar begins at 1 00 p.m. ET on March 12 and ends at 5 00 p.m. ET on March 14. The purpose of the seminar is to provide information on SIDES 2 usage and operational issues and to facilitate SIDES-related business and technical discussions between SWAs and employers or their third-party administrators TPAs . The UI SIDES Seminar agenda will highlight promising state practices focusing on improving UI integrity and encourage states to include SIDES in their modernization efforts. Some of the workshop topics include learning the differences between TPAs and professional employer organizations PEOs fraudulent UI trends Benefit Timeliness and Quality BTQ employer outreach and roundtable discussions. The hands-on lab will be available to learn strategies for maintaining SIDES connectivity between the state integrated partner system and the SIDES broker. In addition to the SIDES topics the NASWA Integrity Center will be on-hand to share implementation strategies and promising practices related to the Integrity Data Hub IDH availability of training resources related to integrity and other NASWA services. a. Intended Audience The UI SIDES Seminar is intended for SWA administrators UI and Information Technology IT directors UI benefits and tax managers adjudication managers appeals staff state and employer TPA SIDES liaisons SIDES IT system analysts programmers and other appropriate staff. b. S eminar Location and Hotel Information NASWA will host the 2024 UI SIDES Seminar on March 12-14 2024 at the Omni William Penn Hotel 530 William Penn Place Pittsburgh PA 15219. A draft schedule and detailed information about hotel reservations and seminar registration will be available on NASWA s website at htt ps www.naswa.org conferences 2024-ui-sides-seminar. Registration for the 2024 SIDES Seminar will close at 5 00 p.m. ET on Monday February 19 2024. In addition attendees can make reservations online for the Omni William Penn Hotel at https www.omnihotels.com hotels pittsburgh-william-penn meetings naswa-sides-uiib- and-a-and-f-training-03072024 until 5 00 p.m. ET on Monday February 19 2024. c. Travel Costs Reimbursement NASWA will provide up to 2 000 to each participating SWA to help cover travel costs. Allowable travel costs include transportation hotel lodging per diem costs consistent with the General Services Administration schedule or the state s out-of-state per diem requirements whichever is less and minor incidental costs such as parking. NASWA will reimburse states only for accommodations on the nights of March 11-14 2024. After the seminar and upon receipt and approval of a single invoice summarizing travel costs incurred NASWA will issue one reimbursement check per state for all participants from that state. The invoice to NASWA must include the name of the attendees total travel expenses paid per attendee the total requested reimbursement amount and copies of all corresponding receipts to support the reimbursement as required by the state s travel policy. 3 The invoice and documentation including mailing instructions for the check e.g. attention of individual or department and address must be scanned and emailed to accounting naswa.org. For NASWA to provide reimbursement each attending state must submit its invoice no later than July 31 2024. NASWA will send the state s reimbursement check within approximately four weeks after approval of the expense reimbursement documentation. 5. Inquiries. Direct any inquiries regarding the UI SIDES Seminar s content or participation to Jerry Pectol at jpectol naswa.org. Direct any inquiries regarding registration information to naswa-meetings naswa.org. 6. References. Not Applicable. 7. Attachment s . Not Applicable.