UIPL 06-23 (Complete PDF)(1).pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Unemployment Insurance CORRESPONDENCE SYMBOL OUI DPM DATE May 22 2 023 RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TO UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 06- 23 STATE WORKFORCE AGENCIES FR OM BRENT PARTON Acting Assistant Secretary SUBJECT Administrative Funding to Support States Participation and Correspondence with Federal Partners Regarding Ongoing Coronavirus Aid Relief and Economic Security CARES Act Program Activity 1. Purpose. This Unemployment Insurance Program Letter UIPL is to inform states regarding the availability of additional funding to support states participation and correspondence with the U.S. Department of Labor Department Employment and Training Administration s ETA s outreach efforts regarding ongoing CARES Act program activity commonly r eferred to as ETA s well-defined ask . 2.Action Requested. ETA requests that State Workfor ce Agency Administrators Review the funding opportunity to determine if the state will apply for funds under this solicitation Coordinate with appropriate state staff to develop an SF-424 for each applicable CARES A ct unemployment compensation UC program un der this solicitation Su bmit each form via www.grants.gov and by e-mail to the Office of Unemployment Insurance OUI at eta-ui-inquiries dol.gov with a copy to the appropriate ETA Regional Office no later than the close of business on June 16 2023. The subject line of the e-mail should include the name of the state and the title ETA CARES Act Outreach Administrative Funding. ETA will award funding in the order the applications for fund ing are received and will begin submitting grants awards upon receipt of states applications. 3.Summary and Background. a.Summary The Department is making a total of 3.14 million in administrative funding available to states to support participation and correspondence with ETA s outreach regarding ongoing activity related to specific CARES Act programs. This funding opportunity covers program specific costs and provides states with up to 20 000 for costs incurred as a result of states efforts related to the Pandemic Unemployment Assistance PUA program 15 000 for costs incurred as a result of states efforts related to the Pandemic Emergency Unemployment Compensation PEUC program 15 000 for costs incurred as a result of states efforts related to the Federal Pandemic Unemployment Compensation FPUC program and 10 000 for costs incurred as a result of states efforts related to the Mixed Earners Unemployment Compensation MEUC program. In recognition that states efforts in support of these discussions is in addition to significant and ongoing workloads impacting state UI systems as a result of both the CARES Act programs and the continuing operation of the regular UI system the Department has determined that additional funding is both appropriate and in many cases ne cessary for states to reasonably coordinate with Federal officials in support of this effort. To obtain this funding states are required to submit a SF-424 for each funding allotment i.e. one SF-424 for FPUC funding one SF-424 for PUA funding one SF-424 for PEUC funding and one SF-424 for MEUC funding as appropriate . ETA encourages states to submit these forms as soon as possible but no later than June 16 2023 via www.grants.gov. Attachment I lists the amounts of funding available for each state by program. Attachment II provides additional information on completing the SF-424. b. Background The CARES Act Public Law Pub. L. 116-136 was enacted on March 27 2020 and created new temporary UC programs including PUA FPUC and PEUC. See UIPL No. 14-20. The Continued Assistance for Unemployed Workers Act of 2020 Continued Assistance Act Pub. L. 116-260 was enacted on December 27 2020 a nd amended and extended the CARES Act UC programs as well as creating the MEUC program. See UIPL No. 09-21. The American Rescue Plan Act of 2021 ARPA Pub. L. 117-2 was enacted on March 11 2021 and further amended and extended the CARES Act UC programs. See UIPL No. 14-21. ARPA also provided a 2 billion appropriation to the Department for purposes of strengthening the national UI system. 1 1 With this appropriation under ARPA the Department has offered additional funding opportunities to states to be used towards all UC programs in the support of 1 fraud detection and prevention including identity verification and overpayment recovery activities and 2 promoting equitable access and 3 improving timeliness of UC payments to eligible individuals. 4. F unding to Support States Participation and Correspondence with ETA s Outreach Efforts Regarding Ongoing CARES Act Program Activities. a. Amount Available to States. The Department is providing an additional 3.14 million in administrative funding to states to support this effort. This funding opportunity is provided to cover program specific costs and includes up to 20 000 for costs incurred as a result of states efforts related to the PUA program up to 15 000 for costs incurred as a result of states efforts related to the PEUC program up to 15 000 for costs incurred as a result of states efforts related to the FPUC program and up to 10 000 for costs incurred 2 as a result of states efforts related to the MEUC program. Attachment I lists the amounts of funding available for each state by program. 2 2 Although the Pacific territories and freely associated states provided PUA and FPUC benefit payments this funding is not available to these entities because they are not included in ETA s outreach efforts which are focused on states with permanent UI programs. These grants are subject to the requirements of 2 CFR Parts 200 and 2900 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards. i. Applicable CARES Act UC programs. States may use these funds for administrative activity related to the PUA PEUC FPUC and MEUC programs in accordance with the allowable uses described in Section 4.b. o f this UIPL. ii. Application of Sequestration. As noted in Section 4.c. of UIPL No. 04-23 the final amounts provided to states will be subject to sequestration so the amounts awarded to states will be reduced by the FY 2023 sequestration rate of 5.7 percent. b. Allowable Uses of Funds. States may use these funds to support staff participation in discussions with ETA internal planning and coordination meetings and any information technology a nd or programming costs incurred as a result of states efforts to provide background and information to ETA with regard to ongoing state operations only of the four covered CARES Act UC programs. States are reminded that activities associated with each of the referenced CARES Act programs must be funded using the appropriate program s funding and that proration of expenses is appropriate where necessary to ensure effective application of the funding across efforts related to each program. These funds may be used to cover project costs in the quarter prior to the quarter in which the funds are awarded. c. Application Instructions. States are required to submit a SF-424 OMB No. 4040-0004 https apply07.grants.gov apply forms sample SF424 4 0-V4.0.pdf for each funding allotment as applicable i.e. one SF-424 for PUA one SF-424 f or PEUC one SF-424 for FPUC and one SF-424 for MEUC . Attachment II provides additional information on completing the SF-424. ETA encourages states to submit each SF-424 as soon as possible but no later than June 16 2023 via www.grants.gov and by e-mail to OUI at eta-ui-inquiries dol.gov with a copy to the appropriate ETA Regional Office. ETA will award funding in the order the applications for funding are received a nd will begin submitting grants awards upon receipt of states applications. 3 d. Reporting Requirements. States must provide a narrative Quarterly Progress Report ETA 9178-P and Quarterly Financial Report ETA 9130 containing updates on the progress and implementation of each project. ETA will use the ETA 9178-P to track each state s progress on activities and ensure that a state s use of funds is consistent with the permissible activities outlined in this UIPL. The Department expects to award these funds prior to June 30 2023 and so the first ETA 9178-P report under this UIPL will be due August 14 2023. American Rescue Plan A ct of 2021 ARPA including Title IX Subtitle A Crisis Support for Unemployed Workers Pub. L. 117-2 Consolidated Appropriations Act 2021 including Division N Title II Subtitle A the Continued Assistance for Unemployed Workers Act of 2020 Pub. L. 116-260 Coronavirus Aid Relief and Economic Security CARES Act Title II Subtitle A Relief for Workers Affected by Coronavirus Act Pub. L. 116-136 Section 303 of the Social Security Act 42 U.S.C. 503 2 C.F.R. Parts 200 and 2900 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards UIPL No. 05-22 Implementation of Sequestration under the Budget Control Act of 2011 BCA for Mandatory Unemployment Insurance Programs for Fiscal Year FY 2022 issued December 20 2021 https wdr.doleta.gov directives corr doc.cfm docn 9859 UIPL No. 14-21 Change 1 State Responsibilities After the Temporary Unemploymen t Benefit Programs under the Coronavirus Aid Relief and Economic Security CARES Act as amended End Due to State Termination of Administration or When the Programs Expire issued July 12 2021 https wdr.doleta.gov directives corr doc.cfm docn 9502 UIPL No. 14-21 American Rescue Plan Act of 2021 ARPA Key Unemployment Insurance UI Provisions issued March 15 2021 https wdr.doleta.gov directives corr doc.cfm DOCN 5669 UIPL No. 09-21 Continued Assistance for Unemployed Workers Act of 2020 Continued Assistance Act Summary of Key Unemployment Insurance UI Provisions issued December 30 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 3831 UIPL No. 17-20 Change 3 American Rescue Plan Act of 2021 ARPA Pandemic Emergency Unemployment Compensation PEUC Program Extension Elimination of Transition Rule Increase in Total Benefits and Extension of Coordination Rule issued March 26 2021 https www.dol.gov agencies eta advisories unemployment-insurance- program-letter-no-17-20-change-3 5. Inquiries. States shou ld direct inquiries to the appropriate E TA Regional Office. Additionally states should submit each SF-424 as described in Section 4.c. of this UIPL via www.grants.gov and by e-mail to OUI at eta -ui-inquiries dol.gov with a copy to the appropriate ETA R egional Office no later than the close of business on June 16 2023. ETA will award funding in the order the applications for funding are received and will begin submitting grants awards upon receipt of states applications. 6. References . 4 UIPL No. 17-20 Change 2 Continued Assistance for Unemployed Workers Act of 2020 Pandemic Emergency Unemployment Compensation PEUC Program Extension Transition Rule Increase in Total Benefits and Coordination Rules issued on December 31 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 9291 UIPL No. 17-20 Change 1 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Pandemic Emergency Unemployment Compensation PEUC Program Questions and Answers and Revised Reporting Instructions for the PEUC ETA 227 issued on May 13 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 8689 UIPL No. 17-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Pandemic Emergency Unemployment Compensation PEUC Program Operating Financial and Reporting Instructions issued on April 10 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 8452 UIPL No. 16-20 Change 6 Pandemic Unemployment Assistance PUA Program Updated Operating Instructions and Reporting Changes issued September 3 2021 https wdr.doleta.gov directives corr doc.cfm DOCN 4801 UIPL No. 16-20 Change 5 Expanded Eligibility Provisions for the Pandemic Unemployment Assistance PUA Program issued February 25 2021 https wdr.doleta.gov directives corr doc.cfm DOCN 3202 UIPL No. 16-20 Change 4 Continued Assistance to Unemployed Workers Act of 2020 Pandemic Unemployment Assistance PUA Program New Operating Instructions and Reporting Changes issued January 8 2021 https wdr.doleta.gov directives corr doc.cfm DOCN 6973 UIPL No. 16-20 Change 3 Coronavirus Aid Relief and Economic Security CARES Act of 2020 -Eligibility of Individuals who are Caregivers for Pandemic Unemployment Assistance PUA in the Context of School Systems Reopening issued August 27 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 3849 UIPL No. 16-20 Change 2 Coronavirus Aid Relief and Economic Security CARES Act of 2020 - Pandemic Unemployment Assistance PUA Additional Questions and Answers issued July 21 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 5479 UIPL No. 16-20 Change 1 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Pandemic Unemployment Assistance PUA Program Reporting Instructions and Questions and Answers issued April 27 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 5899 UIPL No. 16-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Pandemic Unemployment Assistance PUA Program Operating Financial and Reporting Instructions issued April 5 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 4628 UIPL No. 15-20 Change 4 American Rescue Plan Act of 2021 ARPA Extensions to the Federal Pandemic Unemployment Compensation FPUC Program and Mixed Earners Unemployment Compensation MEUC Program issued March 26 2021 https www.dol.gov agencies eta advisories unemployment-insurance-program-letter-no- 15-20-change-4 UIPL No. 15-20 Change 3 Continued Assistance for Unemployed Workers Continued Assistance Act of 2020 Federal Pandemic Unemployment Compensation FPUC Program Reauthorization and Modification and Mixed Earners Unemployment 5 Compensation MEUC Program Operating Reporting and Financial Instructions issued on January 5 2021 https wdr.doleta.gov directives corr doc.cfm DOCN 6122 UIPL No. 15-20 Change 2 Coronavirus Aid Relief and Economic Security CARES Act of 2020 2020 New Data Collection Instrument and Revised Reporting Instructions for Federal Pandemic Unemployment Compensation FPUC issued on June 15 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 7785 UIPL No. 15-20 Change 1 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Federal Pandemic Unemployment Compensation FPUC Program Reporting Instructions and Questions and Answers issued on May 9 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 3946 UIPL No. 15-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Federal Pandemic Unemployment Compensation FPUC Program Operating Financial and Reporting Instructions issued on April 14 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 9297 UIPL No. 14-20 Change 1 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Questions and Answers issued August 12 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 3791 and UIPL No. 14-20 Coronavirus Aid Relief and Economic Security CARES Act of 2020 Summary of Key Unemployment Insurance UI Provisions and Guidance Regarding Temporary Emergency State Staffing Flexibility issued April 2 2020 https wdr.doleta.gov directives corr doc.cfm DOCN 3390. 7. A ttachment s . A ttachment I State Funding Allocations by Program to Support States Participation in ETA Outreach Regarding Ongoing CARES Act Program Activities. Attachment II Instructions for Completing the SF-424 for Administrative Funding to Support States Participation and Correspondence with Federal Partners Regarding Ongoing CARES Act Program Activity. 6 Attachment I to UIPL No. 06-23 S tate Funding Allocations by Program to Support States Participation in ETA Outreach Regarding Ongoing CARES Act Program Activities State Pandemic Unemployment Assistance PUA Funding Allotment Pandemic Emergency Unemployment Compensation PEUC Funding Allotment Federal Pandemic Unemployment Compensation FPUC Funding Allotment Mixed Earners Unemployment Compensation MEUC Funding Allotment Alabama 20 000 15 000 15 000 10 000 Alaska 20 000 15 000 15 000 10 000 Arizona 20 000 15 000 15 000 10 000 Arkansas 20 000 15 000 15 000 10 000 California 20 000 15 000 15 000 10 000 Colorado 20 000 15 000 15 000 10 000 Connecticut 20 000 15 000 15 000 10 000 Delaware 20 000 15 000 15 000 10 000 District of Columbia 20 000 15 000 15 000 10 000 Florida 20 000 15 000 15 000 10 000 Georgia 20 000 15 000 15 000 10 000 Hawaii 20 000 15 000 15 000 10 000 Idaho 20 000 15 000 15 000 - Illinois 20 000 15 000 15 000 10 000 Indiana 20 000 15 000 15 000 10 000 Iowa 20 000 15 000 15 000 10 000 Kansas 20 000 15 000 15 000 10 000 Kentucky 20 000 15 000 15 000 10 000 Louisiana 20 000 15 000 15 000 10 000 Maine 20 000 15 000 15 000 10 000 Maryland 20 000 15 000 15 000 10 000 Massachusetts 20 000 15 000 15 000 10 000 Michigan 20 000 15 000 15 000 10 000 Minnesota 20 000 15 000 15 000 10 000 Mississippi 20 000 15 000 15 000 10 000 Missouri 20 000 15 000 15 000 10 000 Mont ana 20 000 15 000 15 000 10 000 Nebraska 20 000 15 000 15 000 10 000 I-1 Nevada 20 000 15 000 15 000 10 000 New Hampshire 20 000 15 000 15 000 10 000 New Jersey 20 000 15 000 15 000 10 000 New Mexico 20 000 15 000 15 000 10 000 New York 20 000 15 000 15 000 10 000 North Carolina 20 000 15 000 15 000 10 000 North Dakota 20 000 15 000 15 000 10 000 Ohio 20 000 15 000 15 000 10 000 Oklahoma 20 000 15 000 15 000 10 000 Oregon 20 000 15 000 15 000 10 000 Pennsylvania 20 000 15 000 15 000 10 000 Puerto Rico 20 000 15 000 15 000 10 000 Rhode Island 20 000 15 000 15 000 - South Carolina 20 000 15 000 15 000 10 000 South Dakota 20 000 15 000 15 000 - Tennessee 20 000 15 000 15 000 10 000 Texas 20 000 15 000 15 000 - Utah 20 000 15 000 15 000 10 000 Vermont 20 000 15 000 15 000 10 000 Virgin Islands 20 000 15 000 15 000 10 000 Virginia 20 000 15 0 00 15 000 10 000 Washington 20 000 15 000 15 000 10 000 West Virginia 20 000 15 000 15 000 10 000 Wisconsin 20 000 15 000 15 000 10 000 Wyoming 20 000 15 000 15 000 10 000 Indicates state did not enter into agreement to operate the MEUC program or canceled th e M EUC agreement prior to implementatio n. I-2 Attachment I I to UIPL No. 06 -23 I nstructions for Completing the SF-424 for Administrative Funding to Support States Participation and Correspondence with Federal Partners Regarding Ongoing CARES Act Program Activity Application for Federal Assistance SF-424 Use the current version of the form for submission. Expired forms will not be accepted. SF- 424 Expiration Date 12 31 2025 Office of Management and Budget OMB Control No. 4040-0004 Grants.gov . https apply07.grants.gov apply forms sample SF424 4 0- V4.0.pdf. Section 8 APPLICANT INFORMATION Legal Name The legal name must match the name submitted with the System for Award Management SAM . Please refer to instructions at https www.sam.gov SAM . Employer Tax Identification Number EIN TIN Input your correct 9-digit EIN and ensure that it is recorded within SAM. Unique Entity Identifier UEI As of April 4 2022 the DUNS Number was replaced by a new non-proprietary identifier requested in and assigned by the System for Award Management SAM at SAM.gov. This new identifier is being called the Unique Entity Identifier UEI or the Entity ID. To learn more about SAM s rollout of the UEI please visit the U.S. General Service Administration Unique Entity Identifier Update webpage. Before submitting states must also ensure its registration with SAM.gov is current. SAM replaced the Central Contractor Registry. States can find instructions for registering with SAM at https sam.gov content entity-registration. An awardee must maintain an active SAM registration with current information at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database after the initial registration states must review and update the registration at least every 12 months from the date of initial registration. Failure to register with SAM and maintain an active account will result in a rejection of your submission. Address Input your complete address including Zipcode 4 Example 20110-0831. For lookup use link at https tools.usps.com go ZipLookupAction input. Organizational Unit Input appropriate Department Name and Division Name if applicable. Name and contact information of person to be contacted on matters involving this application Provide complete and accurate contact information including telephone number and email address for the point of contact. Section 9 Type of Applicant 1 Select Applicant Type Input State Government . Section 10 Name of the Federal Agency Input Employment and Training Administration . II-1 Section 11 Catalog of Federal Domestic Assistance Number Input 17.225 CFDA Title Input Unemployment Insurance . Section 12 Funding Opportunity Number and Title Input UIPL No. 0 6-23 Administrative Funding to Support States Participation and Correspondence with Federal Partners Regarding Ongoing Relevant Program Name i.e. PUA PEUC FPUC or MEUC Activ ity . S ection 13 Competition Identification Number Leave Blank. Section 14 Area s Affected by Project Input the place of performance for the project implementation Example NY for New York. Section 15 Descriptive Title of Applicant s Project Input UIPL No. 0 6-23 Administrative Funding to Support States Participation and Correspondence with Federal Partners Regarding Ongoing R elevant Program Name i.e. PUA PEUC FPUC or MEUC Activity . Also Item 15 of the SF-424 must indicate the estimated amount of Indirect Costs claimed by the recipient if any. Examp le Indirect Costs for this award are estimated at 19 000. A dollar amount must be inserted even if it is 0 . S ection 16 Congressional Districts of a. Applicant Input the Congressional District of your home office. For lookup use link at www.house.gov with Zip code 4. b. Program Project Input the Congressional District where the project work is performed. If it is the same place as your home office input the congressional district for your home office. For lookup use link at www.house.gov with Zipcode 4. Section 17 Proposed Project Dates. a. Start Date Input a valid start date for the project earliest start date will be January 1 2023 . b. End Date Input a valid end date for the project i.e. September 30 2023 Section 18 Estimated Funding Input the applicable funding allotment for each of the programs as listed for your state in Attachment I. Section s 19 20 Complete as per instructions for Form SF-424. Section 21 Authorized Representative Please select the I AGREE check box and provide complete information for your authorized signatory including contact information such as telephone number and email address. If your Authorized Representative has changed from your previous application submission for this program please include a letter from higher-level leadership authorizing the new signatory for the application submission. Remember to have the SF-424 signed and dated by the Authorized Representative. II-2