TEGL 23-19, Change 1 (Complete document).pdf

ETA Advisory File Text

1 CLASSIFICATION WIOA EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM CORRESPONDENCE SYMBOL OPDR U.S. DEPARTMENT OF LABOR DATE October 25 2022 Washington D.C. 20210 RESCISSIONS TEGL 23-19 EXPIRATION DATE Continuing ADVISORY TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 23- 19 Change 1 TO STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE INNOVATION AND OPPORTUNITY ACT STATE WORKFORCE AGENCIES STATE WORKFORCE ADMINISTRATORS STATE WORKFORCE LIAISONS H-1B SKILLS TRAINING GRANT PROGRAM RECIPIENTS INDIAN AND NATIVE AMERICAN PROGRAM INAP GRANT RECIPIENTS JOB CORPS CONTRACTORS JOBS FOR VETERANS STATE GRANTS JVSG GRANT RECIPIENTS STATE MONITOR ADVOCATES NATIONAL FARMWORKER JOBS PROGRAM NFJP GRANT RECIPIENTS NATIONAL DISLOCATED WORKER GRANT RECIPIENTS DWG STATE APPRENTICESHIP AGENCIES OFFICE OF APPRENTICESHIP OA STATE DIRECTORS APPRENTICESHIP GRANT RECIPIENTS OA-MANAGED REENTRY EMPLOYMENT OPPORTUNITIES REO GRANT RECIPIENTS SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM SCSEP GRANT RECIPIENTS TRADE ADJUSTMENT ASSISTANCE TAA LEADS YOUTHBUILD GRANT RECIPIENTS FROM BRENT PARTON Acting Assistant Secretary SUBJECT Guidance for Validating Required Performance Data Submitted by Grant Recipients of U.S. Department of Labor DOL Workforce Programs 1. Purpose. This guidance provides information to grant recipients of the U.S. Department of Labor workforce programs including states and provides guidelines for grant recipients to use in developing procedures for ensuring the data submitted for performance reporting are valid and reliable. 2 2. Action Requested. Grant recipients should distribute this information to the appropriate staff. 3. Summary and Background. a. Summary This guidance updates Training and Employment Guidance Letter TEGL 23-19 Guidance for Validating Required Performance Data Submitted by Grant Recipients of U.S. Department of Labor DOL Workforce Programs published June 18 2020. The updated guidance provides clarifying language and revisions to data validation requirements specific to grant recipients of DOL workforce programs. The guidance aligns with and expands on the DOL Department of Education Joint Guidance in TEGL 07-18 Guidance for Validating Jointly Required Performance Data Submitted under the Workforce Innovation and Opportunity Act WIOA and provides specific data validation guidance for the WIOA core programs and other DOL-funded programs not addressed in TEGL 07-18. b. Background Data validation is a series of internal controls or quality assurance techniques established to verify the accuracy validity and reliability of data. Establishing a shared data validation framework across programs ensures all program data consistently and accurately reflect the performance of each grant recipient. To that end the purposes of validation procedures for both DOL-only and jointly required performance data are to Verify that the performance data reported by grant recipients to DOL are valid accurate reliable and comparable across programs Identify anomalies in the data and resolve issues that may cause inaccurate reporting Improve program performance accountability through the results of data validation efforts and Outline source documentation required for common data elements. This issuance provides additional DOL-specific guidance on data validation for DOL programs for both the DOL-administered WIOA core programs and those that are not WIOA core programs referred to in this guidance as non-core programs . Non-core programs include programs authorized by WIOA as well as programs authorized by other Federal legislation. Collectively the non-core programs include Indian and Native American INA Program under WIOA section 166 Job Corps under WIOA sections 141-162 National Farmworker Jobs Program NFJP under WIOA section 167 YouthBuild under WIOA section 171 Reentry Employment Opportunities REO under WIOA section 169 National Dislocated Worker Grants DWG under WIOA section 170 H-1B Skills Training Grant Programs grants awarded July 1 2016 and later authorized under section 414 c of the American Competitiveness and Workforce Improvement Act of 1998 29 U.S.C. 3224a 3 Senior Community Service Employment Program SCSEP authorized under title V of The Older Americans Act of 1965 42 U.S.C. 3056 et seq. Trade Adjustment Assistance TAA authorized under chapter 2 of title II of the Trade Act of 1974 19 U.S.C. 2271 et seq. Apprenticeship Grants administered by the Office of Apprenticeship OA authorized by the National Apprenticeship Act of 1937 29 U.S.C. 50 and Jobs for Veterans State Grants JVSG authorized under 38 U.S.C. chapter 41. In addition the data validation requirements in this guidance also apply to the Monitor Advocate System. The Monitor Advocate System protects the standard of services provided to migrant and seasonal farmworkers MSFW under the Wagner-Peyser Act Employment Service program. Therefore as part of a WIOA core program all the requirements that apply to the Wagner-Peyser Act Employment Service for data validation will apply to the Monitor Advocate System. DOL jointly with the Department of Education issued TEGL 07-18 Guidance for Validating Jointly Required Performance Data Submitted under the Workforce Innovation and Opportunity Act WIOA which elaborated on the data validation guidelines for performance accountability required under WIOA section 116 d 5 . This DOL-only data validation guidance fits within the framework established in TEGL 07-18 and provides DOL grant recipients with additional details on the framework for data validation. Grant recipients must develop data validation policies and procedures consistent with the instructions in this guidance. 4. DOL Data Validation Requirements. a. Requirements for WIOA Core Programs and Non-Core Programs. i. WIOA Core Programs and the TAA Program WIOA establishes performance accountability indicators and performance reporting requirements to assess the effectiveness of states and local areas in achieving positive outcomes for individuals served by the workforce development system s six core programs. WIOA core programs as well as the TAA Program Sec. 239 j 3 of the Trade Act of 1974 are required to follow the data validation framework outlined in section B as well as any program-specific guidance outlined in Attachment I. ii. Non-Core Programs Non-core programs must follow the program-specific instructions guidance related to their programs as discussed in Attachment I. b. Data Validation Framework. The WIOA core programs and the TAA Program must use a data validation strategy. However these programs and the other non-core program grant recipients have the discretion to decide the specific design implementation and periodic evaluation of that strategy so long as the strategy and procedures adhere to this guidance. All core and non-core programs must collect source documentation in compliance with Attachment II. 4 Data validation helps ensure the accuracy of quarterly and annual performance reports safeguards data integrity and promotes the timely resolution of data anomalies and inaccuracies. DOL recommends that grant recipients incorporate their data validation policies procedures and methodology into their data quality assurance process internal controls and the 2 CFR 200.328-required monitoring policies and procedures. DOL also recommends that grantees maintain independence between program or grant staff who collect and report data and those who validate reported data and source documentation. WIOA core programs and the TAA Program must develop data validation procedures that include Written procedures for conducting data validation reviews that contain a description of the process for identifying and correcting errors or missing data which may include electronic data checks Regular data validation training for appropriate program staff DOL recommends at least annually Monitoring protocols consistent with 2 CFR 200.328 to ensure that program staff are following the written data validation policy and procedures and take appropriate corrective action if those procedures are not being followed Regular data integrity review of program data DOL recommends quarterly for errors missing data out-of-range variances in values reported and other anomalies Documentation that missing documentation and erroneous data identified during the review process have been corrected Documentation processes for maintaining records per the Federal records retention policy which may include copies of worksheets on data elements or records reviewed frozen quarterly wage records for wage record matching used for reporting outcomes trends in common data accuracy issues error rates and corrective action efforts made after data validation reviews and Regular assessments of the effectiveness of the data validation process DOL recommends at least annually and revisions to that policy and process as needed. On a quarterly basis DOL will provide grant recipients with feedback regarding their performance reports to aid in data integrity efforts and support data accuracy e.g. Quarterly Report Analysis TAA Data Integrity analysis etc. . The analysis will include but is not limited to a review of the data submitted anomalies and outliers and other potential data quality issues which may indicate reporting inaccuracies. Grant recipients are encouraged to incorporate the DOL-provided analysis into their data validation processes. States must validate the information in annual reports for WIOA core programs each program year before submitting the reports to DOL. As noted above DOL recommends that all grant recipients engage in data validation activities on a quarterly basis to ensure their data are accurate. Establishing quarterly data reviews is a best practice for identifying and correcting errors to improve performance 5 reporting and ensuring that the data reflects the program participants services and outcomes. c. Data Validation Parameters. Policies and procedures developed by the WIOA core programs as well as the TAA Program must include regular data element validation conducted at least annually. States and grantees must verify the specific data provided and its source documentation as required in TEGL 07-18 and Attachment II of this TEGL. DOL selected the elements in Attachment II because they are necessary for reporting accurate performance outcomes and ensuring consistency across the programs mentioned above in section 3.B. DOL will not provide a specific statistical validation sampling methodology or specific data validation software but encourages grant recipients to incorporate a comprehensive random sampling methodology and procedure for reviewing the source documentation of participant files including exiters into their data validation processes. Grant recipients should use a random sampling methodology provide a sufficient representation of records from each program and for each of the required elements as described in Attachment II. 1 Grant recipients should also consider mechanisms for ensuring that zeros blanks or null values and negative responses are accurate. Approaches could include incorporating internal edit checks outlier reports and processes for resolving any issues resulting in unreported or missing elements identified through participant file reviews. d. Source Documentation. In Attachment II of this guidance programs mentioned above in section 3.B identify acceptable source documentation necessary to validate these selected data elements. Grant recipients may 1 require source documentation for additional program-specific data elements not included in this guidance 2 maintain supporting source documentation for data elements not included in this guidance and or 3 conduct validation on additional data elements not included in this guidance. DOL recommends that grant recipients identify similar data elements that are required for validation such as for eligibility documentation and use those requirements as a basis for developing source documentation requirements for any additional elements beyond the requirements set forth in Attachment II. DOL encourages grant recipients to consider the impacts on equity and accessibility when developing their source documentation policies and procedures. For example grantees considering restrictions on the use of self-attestation should consider that while other documentation sources are preferred when practical self-attestation is an important option for populations with barriers to obtaining eligibility and reporting documents such as disconnected youth American Indian and Alaska Native populations individuals experiencing homelessness justice involved individuals 1 Grant recipients may use publicly available calculators and tools for determining sample size based on total records. 6 refugees disaster impacted individuals and others and help ensure such populations are able to equitably access services. e. Documentation of Eligibility. While the collection of source documentation for data validation will often take place at the same time as the determination of an individual s program eligibility these actions serve different purposes. Eligibility determination only needs to confirm that an individual meets the requirements of a program before becoming a participant in the program. The list of source documentation outlined in Attachment II describes documents that could be used for eligibility determination. Where self-attestation is listed as an option for source documentation in Attachment II the lack of source documentation beyond self-attestation must not delay or prevent enrollment and receipt of services in a program. f. Reporting Requirements. Grant recipients must describe their data integrity measures data validation methodology policies and procedures as required by their individual program guidance in Attachment I. Grant recipients should contact their appropriate regional or program offices for technical assistance. g. Monitoring. DOL will conduct monitoring of these requirements through the appropriate regional or program office. During these reviews grant recipients can expect Federal staff to conduct monitoring activities that include but are not limited to 1 checking for data validation policies processes and procedures 2 verifying the grantee s compliance with its established policies processes and procedures 3 verifying if grantees are training staff and if any corrective action is needed or implemented 4 reviewing files and source documentation 5 reviewing data validation results maintained per Federal records retention policy per 2 CFR 200.334 and 6 analyzing data integrity reports generated by DOL. Reviews may result in findings or requirements for corrective action. 5. Inquiries. Please direct inquiries to the appropriate regional or program office. 6. Reference s . Please see Attachment III. 7. Attachment s . Attachment I Program Specific Instructions Attachment II Source Documentation for WIOA Core Non-Core Programs Attachment III References Attachment I I-1 Program-Specific Instructions 1. Adult Dislocated Worker Wagner-Peyser Act Employment Service and Youth. Adult Dislocated Worker Wagner-Peyser Act Employment Service and Youth programs are required to follow all data validation policies and procedures set forth in this guidance. This also includes validating all elements indicated by X Required for Data Element Validation with supporting documentation outlined in Attachment II by program. States and outlying areas must summarize their data validation methodology policies and procedures in their annual narrative performance reports. 1.a. Trade Adjustment Assistance TAA . TAA Program are required to follow all data validation policies and procedures set forth in this guidance. This also includes validating all elements indicated by X Required for Data Element Validation with supporting documentation outlined in Attachment II by program. Section 239 j 3 of the Trade Act of 1974 as amended requires states to ensure that the data reported to DOL is valid and reliable consistent with guidelines issued by DOL. In addition section 239 i requires states to establish control measures designed to ensure the accuracy and verifiability of reported data. Therefore states are advised that additional review of state validation methodologies will be conducted by the Office of Trade Adjustment Assistance. For participants served by separate agent and liable states under 20 CFR 618.824 the state that collects the data must maintain the source documentation. 2. Indian and Native American Program INAP . INAP grant recipients are encouraged to fully implement the data validation framework outlined in section 4.B of this TEGL. DOL recommends grant recipients administer quarterly reviews of their performance outcomes to compare them against expected outcomes to ensure timely data entry and to ensure reported outcomes are accurately reflected with supporting documentation. Additionally grant recipients should work to develop a policy for periodic monitoring of source documentation. This may include random file selections scheduled on a quarterly basis to ensure the required source documentation reflects the outcomes reported. Grant recipients should implement policies that align with the goals of this TEGL where possible to ensure adequate documentation is collected and maintained. These efforts will help protect grant recipients from incurring disallowed costs or being cited for other compliance findings by identifying and correcting potential issues prior to reporting. The case management system for the INAP program is consistent with and supports the data validation framework outlined in section 4.B of this TEGL. 3. Job Corps. Job Corps employs a source documentation validation process through its case management system. In its policy guidance Job Corps establishes specific source documents required for all student-related data entry and publishes a Program Instruction Notice when changes are made to any measure definition and related documentation requirement. Job Corps data portals list out all required documents in drop-down menus and all the contractors are required to select the correct and specific documents in support of entering students data during application enrollment center training and post-separation placement phases. In the Attachment I I-2 data entry portals Job Corps uses edit check functions to protect data integrity outliers or errors in data entry are red flagged or rejected until corrected. In addition Job Corps conducts routine data integrity audits to identify deviations and errors in documentation for student information and takes contractual and administrative actions to mitigate the damages and correct mistakes. The Job Corps Data Center extracts processes and sends the Participant Individual Record Layout PIRL data to the Workforce Integrated Performance System WIPS following another quality review. 3.a. Job Corps Demonstration. Job Corps Demonstration grant recipients engage in data validation activities on a quarterly basis to ensure data accuracy and correct errors so that data properly and accurately reflects the program participants services and outcomes. Before developing and uploading the Demonstration grant recipients PIRL report in WIPS Job Corps also conducts a quarterly quality review of their data for consistency and missing data. 4. National Farmworker Jobs Program NFJP . NFJP grant recipients are required to develop and implement data validation policies and procedures using the data validation framework outlined in section 4.B of this TEGL. At a minimum DOL recommends that grant recipients run periodic reviews of their performance outcomes to compare them against expected outcomes ensure that timely data entry is being done and to ensure reported outcomes are accurately reflected with supporting documentation. Additionally grant recipients should work to develop a policy for periodic monitoring of source documentation. This may include random file selections scheduled on a quarterly basis to ensure the required source documentation reflects the outcomes reported. Please note the Federal sources listed in this TEGL are the generic federally recommended source documentation. It is possible that an acceptable source document is not captured on the data validation source document list. Where that might be the case NFJP grant recipients should submit requests to use other sources of eligibility documentation to their Federal Project Officer. Grant recipients should implement policies that align with the goals of this TEGL where possible to ensure adequate documentation is collected and maintained. Grant recipients are encouraged to collect source documentation when it is available and practical. Self-attestation or case notes may be used for many of data elements as noted in this TEGL s Attachment II. To meet the needs of migrant and seasonal farmworkers and their dependents grant recipients policies and procedures should incorporate the use of self- attestation or case notes to meet their customers needs and increase access to program services. For the definitions of self-attestation and case notes refer to Attachment II. Additionally grant recipients are encouraged to incorporate the use of self-certification in their NFJP applications. Per 20 CFR 685.110 self-certification means an eligible MSFW s signed attestation that the information they submit to demonstrate eligibility for the NFJP is true and accurate. These efforts will help protect grant recipients from incurring disallowed costs or being cited for other compliance findings by identifying and correcting potential issues prior to reporting. 5. YouthBuild. YouthBuild grant recipients are encouraged to fully implement the data validation framework outlined in section 4.B of this TEGL. DOL recommends grant recipients administer quarterly reviews of their performance outcomes to compare them against expected outcomes ensure that timely data entry is being done and to ensure reported outcomes are Attachment I I-3 accurately reflected with supporting documentation. Additionally grant recipients should work to develop a policy for periodic monitoring of source documentation. This may include random file selections scheduled on a monthly or quarterly basis to ensure the required source documentation contained in this TEGL s Attachment II are provided for each participant file to which the data elements pertain. Grant recipients should implement policies that align with the goals of this TEGL where possible to ensure adequate documentation is collected and maintained. These efforts will help protect grant recipients from incurring disallowed costs or being cited for other compliance findings. The case management system for the YouthBuild program is consistent with and supports the data validation framework outlined in section 4.B of this TEGL. 6. Reentry Employment Opportunities REO . REO grant recipients are encouraged to fully implement the data validation framework outlined in section 4.B of this TEGL. DOL recommends grant recipients administer periodic reviews of their performance outcomes to compare against expected outcomes and ensure that timely data entry is being done and to ensure reported outcomes are accurately reflected with supporting documentation. Additionally grant recipients should work to develop a policy for periodic monitoring of source documentation. This may include random file selections scheduled on a quarterly basis to ensure the required source documentation reflects the outcomes reported. Grant recipients should implement policies that align with the goals of this TEGL where possible to ensure adequate documentation is provided. These efforts will help protect grant recipients from incurring disallowed costs or being cited for other compliance findings. The case management systems for the REO program are consistent with and support the data validation framework outlined in Section 4.B of this TEGL. To meet the needs of individuals who are incarcerated or otherwise justice involved grant recipients policies and procedures should incorporate the use of self-attestation or case notes to meet their customers needs and increase access to program services. For the definitions of self-attestation and case notes refer to Attachment II. 7. H-1B Skills Training Grants. H-1B grant recipients are encouraged to fully implement the data validation framework outlined in section 4.B of this TEGL and use the supporting documentation indicated in Attachment II to validate H-1B-specific data elements in consultation with their assigned Federal Project Officer. DOL recommends that grant recipients conduct periodic reviews of their performance outcomes to compare them against expected outcomes and to ensure reported outcomes are accurately reflected with supporting documentation and timely data entry. Additionally grant recipients should work to develop a policy for periodic monitoring of source documentation. This may include random file selections scheduled on a quarterly basis to ensure the required source documentation reflects the outcomes reported. Grant recipients should implement policies that align with the goals of this TEGL to ensure adequate documentation is collected and maintained. These efforts will help protect grant recipients from incurring disallowed costs or being cited for other compliance findings by identifying and correcting potential issues prior to reporting. 8. The Senior Community Services Employment Program SCSEP . SCSEP grant recipients have been and continue to be required to use the application incorporated into the SCSEP data collection system to validate data elements that relate to the performance measures eligibility Attachment I I-4 and essential program requirements. The SCSEP data validation application currently provides online validation worksheets scoring and reports for each grant recipient. For PY 2021 this application contains 46 data elements 30 in the eligibility sample and 16 in the performance sample. In PY 2022 there will be 17 data elements in the performance sample due to the reinstatement of a data element that was inadvertently deleted in the PY 2020 data validation. SCSEP grant recipients are required to continue using this data validation application. SCSEP grant recipients must also continue to apply the source documentation requirements in Section IV of the latest SCSEP Data Validation Handbook instead of the Source Documentation Validation document attached to this TEGL Attachment II . Section II of the SCSEP Data Validation Handbook contains a detailed explanation of the sampling procedure employed by the application. 9. Apprenticeship Grants OA Managed . Apprenticeship grant recipients are encouraged to fully implement the data validation framework outlined in section 4.B of this TEGL. At a minimum DOL recommends that grant recipients conduct quarterly reviews of their performance outcomes to compare them against expected outcomes to ensure data entry is timely and to ensure reported activities and outcomes are accurately reflected with appropriate source documentation. Additionally grant recipients should develop a policy for periodic monitoring of source documentation. This may include random file selections on a quarterly or more frequent basis to ensure the required source documentation reflects the activities and outcomes reported. Grant recipients should implement policies and procedures that align with the goals of this TEGL to ensure adequate documentation is collected and maintained. These efforts will help protect grant recipients from incurring disallowed costs or being cited for other compliance findings by identifying and correcting potential issues prior to reporting. 10. Jobs for Veterans State Grants JVSG . JVSG grant recipients are strongly encouraged to implement the data validation framework outlined in section 4.B and the source documentation guidelines in section 4.D of this TEGL. However these promising practices are not required unless otherwise specified in guidance from the Veterans Employment and Training Service. A participant s verbal self-attestation of eligibility is sufficient to receive DVOP services. Establishing quarterly data reviews can help with identifying and correcting errors to improve performance reporting as well as ensuring the data accurately reflects the program participants services and outcomes. 11. National Dislocated Worker Grants DWG . DWG grant recipients are encouraged to fully implement the data validation policies and procedures set forth in section 4.B of this TEGL. Grant recipients should implement a data validation policy DOL recommends aligning the data validation policy with the policy established for the core programs. Establishing quarterly data reviews is a promising practice for identifying and correcting errors to improve performance reporting as well as ensuring the data accurately reflects the program participants services and outcomes. Attachment II Source Documentation for Core Non-Core Programs DOL-only Data Element Validation Source Documentation Validation Instructions The data element source documentation table lists the data elements that grantees are either required or encouraged to validate as part of the data validation framework referenced in Attachment I please refer to Attachment I for program-specific guidance . The table displays the PIRL data element numbers data element names definitions instructions program specific requirements and source documentation needed to perform data element validation on each data element. All grantees reporting performance data in accordance with section 116 d of WIOA must use the same data element definitions in the PIRL. All programs required to conduct data validation as outlined in Attachment I must use the source documentation in Attachment II. A. Understanding the Source Documentation Attachment layout columns 1. Columns for Data Element Number Data Element Name and Data Element Definitions Instructions are not to be cited as the latest PIRL data elements. When seeking current PIRL related information please visit https www.dol.gov agencies eta performance reporting for current reporting requirements. 2. An X in the column represents the data elements applicable to a particular program for validation. 3. The Source Documentation column lists acceptable source documentation by each element. Programs may choose any of the acceptable source documentation from the list. Grantees may be more restrictive and authorize a smaller subset of allowable source documentation in their grantee policy. Grantees choosing to establish more restrictive source documentation policies should carefully consider the impacts direct or indirect those restrictions may have on providing equitable and accessible services to populations with barriers that can make obtaining certain source documents difficult. 4. The Program Specific Parameters column lists any special conditions or notes a program office may require. Source documentation requirements in this column if any will supplement or supersede those listed in the Source Documentation column as these requirements may limit acceptable source documentation. B. Types of Source Documentation For most data elements the validation guidelines provide multiple forms of acceptable source documentation. If multiple sources conflict the most authoritative source should be used to determine if the data element is valid and accurate. The general categories of source documentation types include 1. Case Notes Case notes refer to either paper or electronic statements by the case manager that identify at a minimum the following a a participant s status for a specific data element b the date on which the information was obtained and c the name of the case manager who obtained the information. 2. Cross-Match A cross-match requires grantees to identify detailed evidence that confirms the data element in a secondary database. Grantees must also confirm supporting information such as dates of participation and services rendered. Grantees must have data sharing agreements in place as appropriate. 3. Electronic Records which may include o Participant Source Documents Participant source documents maintained in the grantee s management information system MIS or other official record keeping system. o Grantee participant service record Grantee participant information generated and maintained by the grantee regarding the specific services received by a participant. The information may be generated and maintained through the grantee s MIS or other official record keeping system. 4. Self-Attestation Self-attestation means a written or electronic digital declaration of information for a particular data element signed and dated by the participant. DOL broadly interprets what is considered an electronic digital signature. Electronic signatures or a submission from the participant such as an email text or unique online survey response is considered an electronic signature or verification it must be participant generated and traceable to the participant. Grantees must retain documentation of the self-attestation. II-1 Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 1 of 36 Attachment II Source Documentation DOL- only Data Element Validation Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship SECTION A - INDIVIDUAL INFORMATION 200 Date of Birth WIOA Record the participant s date of birth. X X X X X X X X X X X X X X X Drivers License Baptismal Record Birth Certificate DD-214 For H-1B grantees Grants that serve incumbent worker participants may use documentation maintained by the employer to document Date of Birth WIOA . Report of Transfer or Discharge Paper Federal State Local or Tribal Identification Card Passport Hospital Record of Birth Public Assistance Social Service Records School Records or ID Cards Work Permit Family Bible Cross-Match with State Agency Records Justice System Records Selective Service Registration Signed Letter from a parent or guardian Medical Records Self-Attestation 202 Individual with a Disability Record 1 if the participant indicates that he she has any disability as defined in Section 3 2 a of the X X X X X x X X X X X School 504 Records Provided by Student WIOA Americans with Disabilities Act of 1990 42 U.S.C. 12102 . Under that definition a disability is a Assessment Test Results physical or mental impairment that substantially limits one or more of the person s major life activities. School Individualized Education Program IEP record Record 0 if the participant indicates that he she does not have a disability that meets the definition. Record 9 if the participant did not self-identify. Self-Attestation 211 American Indian Alaska Native WIOA Record 1 if the participant indicates that he she is a member of an Indian tribe band nation or other organized group or community including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act 85 Stat. 688 43 U.S.C. 1601 et seq. which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant did not self-identify his her race. X For DINAP One of the following Certificate of Degree of Indian Blood CDIB card or letter Tribal Enrollment Card Letter or card from BIA showing census roll number Document from the Alaska Native Corporation which verifies that the applicant is an Alaska Native 214 Native Hawaiian Other Pacific Islander WIOA Record 1 if the participant indicates that he she is a person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant did not self-identify his her race. X For DINAP One of the following Certified Birth Certificate showing Native Hawaiian ethnicity OHA Office of Hawaiian Affairs Registry Card Kamehameha Schools Ho oulu Hawaiian Data Center Certification Letter which states Native Hawaiian Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 2 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 301 Eligible Veteran Status Record 1 if the participant is a person who served in the active U.S. milIndividual Training Account ITA ry naval or air service for a period of less than or equal to 180 days and who was discharged or released from such service under conditions other than dishonorable. Record 2 if the participant served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge or was discharged or released because of a service connected disability or as a member of a reserve component under an order to active duty pursuant to section 167 a d or g 673 a of Title 10 U.S.C. served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released from such duty with other than a dishonorable discharge. Record 3 if the participant is a the spouse of any person who died on active duty or of a service connected disability b the spouse of any member of the Armed Forces serving on active duty who at the time of application for assistance under this part is listed pursuant to 38 U.S.C 101 and the regulations issued there under by the Secretary concerned in one or more of the following categories and has been so listed for more than 90 days i missing in action ii captured in the line of duty by a hostile force or iii forcibly detained or interned in the line of duty by a foreign government or power or c the spouse of any person who has a total disability permanent in nature resulting from a service connected disability or the spouse of a veteran who died while a disability so evaluated was in existence. X X X X X X X X X X X X Source documentation beyond Self-Attestation for this element is only required at the point in which a decision is made to enroll a covered person over a non- covered person and commit financial resources which does not include staff time. Per TEGL 10-09 Section 9. DD-214 Cross-Match with Department of Defense Records Cross-Match with Veterans Service Database A Letter from the Veterans Administration NGB- 22 documenting Title 10 federal active duty service Self-Attestation Record 0 if the participant does not meet any one of the conditions described above. Leave blank if the data is not available. SECTION A.04 - EMPLO YMENT AND EDUCATION INFORMATION 401 UC Eligible Status Record 1 if the participant is a person who a filed a claim and has been determined eligible for benefit payments under one or more State or Federal Unemployment Compensation UC programs and whose benefit year or compensation by reason of an extended duration period has not ended and who has not exhausted his her benefit rights and b was referred based on participation in the Reemployment Services and Eligibility Assessment RESEA program. Record 2 if the participant is a person who a filed a claim and has been determined eligible for benefit payments under one or more State or Federal Unemployment Compensation UC programs and whose benefit year or compensation by reason of an extended duration period has not ended and who has not exhausted his her benefit rights and b was referred to service through the state s Worker Profiling and Reemployment Services WPRS system. Record 3 if the participant is a person who meets condition 2 a described above but was not referred to service through the state s WPRS system or the RESEA program. Record 4 if the participant meets condition 2 a but has exhausted all UC benefit rights for which he she has been determined eligible including extended supplemental benefit rights. Record 5 if the participant is claimant who is exempt from normal work search requirements according state law and does not have to perform work search activities. Record 0 if the participant was neither a UC Claimant nor an Exhaustee. Leave blank if this data element does not apply to the participant. X X X X X X X X Cross-Match to State UI Database Cross-Match to State MIS Database Referral Transmittal by RESEA or WPRS Self-Attestation for Code Values 3 and 4 only 402 Long-Term Unemployed at Program Entry WIOA Record 1 if the participant at program entry has been unemployed for 27 or more consecutive weeks. Record 0 if the participant does not meet the condition described above. X X X X X X X X Public Assistance Records Refugee Assistance Records Cross-Match with Public Assistance Database Cross-Match with UI Database Self-Attestation 407 Highest School Grade Completed at Program Entry WIOA Use the appropriate code to record the highest school grade completed by the participant at program entry. Record 1 12 for the number of school grades completed by the participant. Record 0 if no school grades were completed. X X X X X X X X Applicable records from education institution GED certificate diploma attendance record transcripts drop out letter school documentation Intake Application or Enrollment Form Electronic Records Case notes For Job Corps If school records are unavailable Job Corps admission counselors must document attempts to obtain educational history Self- Attestation Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 3 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 408 Highest Educational Level Completed at Program Entry WIOA Use the appropriate code to record the highest educational level completed by the participant at program entry. Record 1 if the participant attained a secondary school diploma. Record 2 if the participant attained a secondary school equivalency. Record 3 if the participant has a disability and attained a certificate of attendance completion as a result of successfully completing an Individualized Education Program IEP . Record 4 if the participant completed one of more years of postsecondary education. Record 5 if the participant attained a postsecondary certification license or educational certificate non-degree . Record 6 if the participant attained an Associate s degree. Record 7 if the participant attained a Bachelor s degree. Record 8 if the participant attained a degree beyond a Bachelor s degree. Record 0 if no educational level was completed. X X X X X X X X Applicable records from education institution GED certificate diploma attendance record transcripts drop out letter school documentation Intake Application or Enrollment Form Electronic Records Case notes Self- Attestation For Job Corps If school records are unavailable Job Corps admission counselors must document attempts to obtain educational history 409 School Status at Program Entry WIOA Record 1 if the participant at program entry has not received a secondary school diploma or its recognized equivalent and is attending any primary or secondary school including elementary intermediate junior high school whether full or part-time or is between school terms and intends to return to school. Record 2 if the participant at program entry has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whether full or part-time or is between school terms and is enrolled to return to school. Record 3 if the participant at program entry has received a secondary school diploma or its recognized equivalent and is attending a postsecondary school or program whether full or part-time or is between school terms and is enrolled to return to school. Record 4 if the participant at program entry is not within the age of compulsory school attendance and is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant at program entry is not attending any school and has either graduated from secondary school or has attained a secondary school equivalency. Record 6 if the participant at program entry is within the age of compulsory school attendance but is not attending school and has not received a secondary school diploma or its recognized equivalent. X X X X X X X X X Applicable records from education institution GED certificate diploma attendance record transcripts drop out letter school documentation Intake Application or Enrollment Form Electronic Records Case notes Self-Attestation 410 Date of Actual Dislocation Record the participant s date of actual dislocation from employment. This date is the last day of employment at the dislocation job. Leave blank if there is no dislocation job e.g. displaced homemaker or this data element does not apply to the participant. X X X X X X Verification from Employer Rapid Response List Notice of Layoff Public Announcement with Follow-Up Cross-Match with UI Database Self-Attestation 411 Most Recent Date of Qualifying Separation Record the participant s most recent date of separation from trade-impacted employment that qualifies the participant to receive benefits and or services under the Trade Act. Leave blank if there is no qualifying separation date or the separation date is the same as the Date of Actual Dislocation or this data element does not apply to the participant. X Verification from Employer Rapid Response List Notice of Layoff Public Announcement with Follow-Up Cross-Match with UI Database Self-Attestation 412 Tenure with Employer at Separation Record the total number of months that the participant was employed with the employer of record as of the participant s most recent qualifying date of separation. Employment of at least one day but less than one month should be recorded as 1 . Leave blank if this data element does not apply to the participant. X X X Verification from Employer Worker List from Firm Cross-Match Intake Application or Enrollment Form Case notes Self-Attestation Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 4 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 413 Migrant and Seasonal Farmworker Designation as defined at 20 CFR 651.10 Record 1 if the participant is a seasonal farmworker meaning an individual who is employed or was employed in the past 12 months in farmwork as described at 20 CFR 651.10 of a seasonal or other temporary nature and is not required to be absent overnight from his her permanent place of residence. Non-migrant individuals who are full-time students are excluded. Labor is performed on a seasonal basis where ordinarily the employment pertains to or is of the kind exclusively performed at certain seasons or periods of the year and which from its nature may not be continuous or carried on throughout the year. A worker who moves from one seasonal activity to another while employed in farm work is employed on a seasonal basis even though he she may continue to be employed during a major portion of the year. A worker is employed on other temporary basis where he she is employed for a limited time only or his her performance is contemplated for a particular piece of work usually of short duration. Generally employment which is contemplated to continue indefinitely is not temporary. Record 2 if the participant is a migrant farmworker meaning a seasonal farmworker as defined above who travels to the job site so that the farmworker is not reasonably able to return to his her permanent residence within the same day. Full-time students traveling in organized groups rather than with their families are excluded. Record 0 if the participant does not meet the condition described above. Leave blank if this data element does not apply to the individual. X Cross-Match with Public Assistance Records Cross-Match with State MIS Database Employment Records Case notes Self-Attestation SECTION A.05 - PUBLIC ASSISTANCE INFORMATION 600 Temporary Assistance to Needy Families TANF Record 1 if the participant is listed on the welfare grant or has received cash assistance or other support services from the TANF agency in the last six months prior to participation in the program. Record 0 if the participant does not meet the condition described above. Leave blank if this data element does not apply to the participant. X X X X X X X TANF Eligibility Verification TANF Period of Benefit Receipt Verification Referral Transmittal from TANF Cross-Match with TANF Public Assistance Records For WIOA Adult DW WP DWG require only if participant has received Individualized Career Services or Training 601 Exhausting TANF Within 2 Years Part A Title IV of the Social Security Act at Program Entry WIOA Record 1 if the participant at program entry is within 2 years of exhausting lifetime eligibility under part A of Title IV of the Social Security Act 42 U.S.C. 601 et seq. regardless of whether receiving these benefits at program entry. Record 0 if the participant does not meet the condition described above. Record 9 if the data element does not apply to the participant i.e. the participant has never received TANF or if the participant has already exhausted lifetime TANF eligibility . X X X X X X TANF Eligibility Verification TANF Period of Benefit Receipt Verification Referral Transmittal from TANF Cross-Match with TANF Public Assistance Records For WIOA Adult DW WP DWG require only if participant has received Individualized Career Services or Training 602 Supplemental Security Income SSI Social Security Disability Insurance SSDI Record 1 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in the last six months prior to participation in the program. Record 2 if the participant is receiving or has received SSDI benefit payments under Title XIX of the Social Security Act in the last six months prior to participation in the program. Record 3 if the participant is receiving or has received both SSI and SSDI in the last six months prior to participation in the program. Record 4 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in the last six months prior to participation in the program and is a Ticket to Work Program Ticket Holder issued by the Social Security Administration. Record 5 if the participant is receiving or has received SSDI benefit payments under Title XIX of the Social Security Act in the last six months prior to participation in the program and is a Ticket to Work Program Ticket holder issued by the Social Security Administration. Record 6 if the participant is receiving or has received both SSI and SSDI in the last six months prior to participation in the program and is a Ticket to Work Program Ticket holder issued by the Social Security Administration. Record 0 if the participant does not meet any of the conditions described above. X X X X X X SSI SSDI Receipt of Benefits Verification Referral Transmittal from SSA SSI SSDI Eligibility Verification Cross-Match with SSA Database For WIOA Adult DW WP DWG require only if participant has received Individualized Career Services or Training 603 Supplemental Nutrition Assistance Program SNAP Record 1 if the participant is receiving assistance through the Supplemental Nutrition Assistance Program SNAP under the Food and Nutrition Act of 2008 7 USC 2011 et seq. Record 0 if the participant does not meet the above criteria. X X X X X X SNAP Eligibility Verification Documentation of SNAP Benefit Receipt Referral Transmittal from SNAP Cross-Match For WIOA Adult DW WP DWG require only if participant has received Individualized Career Services or Training Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 5 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 604 Other Public Assistance Recipient Record 1 if the participant is a person who is receiving or has received cash assistance or other support X X X X Copy of Authorization to Receive Cash Public Assistance services from one of the following sources in the last six months prior to participation in the program Copy of Public Assistance Check General Assistance GA State local government or Refugee Cash Assistance RCA . Do not include Medical Card Showing Cash Grant Status foster child payments. Record 0 if the participant does not meet the above criteria. Public Assistance Eligibility Verification Cross-Match Leave blank if this data element does not apply to the participant. SECTION A.06 - ADDITIONAL YOUTH CHARACTERTISTICS 701 Pregnant or Parenting Youth Record 1 if the participant is a youth who is pregnant or an individual male or female who is providing custodial care for one or more dependents under age 18. Record 0 if the participant does not meet the conditions described above. Leave blank if the data is not available. X X Needs Assessment WIC Eligibility Verification TANF Single Parent Eligibility Verification Intake Application or Enrollment Form Individual Service Strategy Case notes Self-Attestation 702 Youth Who Needs Additional Assistance Record 1 if the participant is an out-of-school youth who requires additional assistance to enter or complete an educational program or to secure and hold employment or an in-school youth who requires additional assistance to complete an educational program or to secure or hold employment as defined by State or local policy. If the State Board defines a policy the policy must be included in the State Plan. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participant. X X See state policy on definition Intake Application or Enrollment Form Case notes Needs Assessment Individual Service Strategy ISS Self-Attestation 704 Foster Care Youth Status at Program Entry WIOA Record 1 if the participant at program entry is a person aged 24 or under who is currently in foster care or has aged out of the foster care system. Record 0 if the participant does not meet the conditions described above. X X X X X X X X X X Written Confirmation from Social Services Agency Case notes Foster Care Agency Referral Transmittal Intake Application or Enrollment Form Needs Assessment Individual Service Strategy Self-Attestation SECTION A.07 - ADDITI ONAL REPORTABLE CHARACTERISTICS 800 Homeless participant Homeless Children and Youths or Runaway Youth at Program Entry WIOA Record 1 if the participant at program entry a Lacks a fixed regular and adequate nighttime residence this includes a participant who i is sharing the housing of other persons due to loss of housing economic hardship or a similar reason ii is living in a motel hotel trailer park or campground due to a lack of alternative adequate accommodations iii is living in an emergency or transitional shelter iv is abandoned in a hospIndividual Training Account ITA l or v is awaiting foster care placement b Has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings such as a car park abandoned building bus or train station airport or camping ground c Is a migratory child who in the preceding 36 months was required to move from one school district to another due to changes in the parent s or parent s spouse s seasonal employment in agriculture dairy or fishing work or d Is under 18 years of age and absents himself or herself from home or place of legal residence without the permission of his or her family i.e. runaway youth . This definition does not include a participant imprisoned or detained under an Act of Congress or State law. A participant who may be sleeping in a temporary accommodation while away from home should not as a result of that alone be recorded as homeless. X X X X X X X X X X X Intake Application or Enrollment Form Written Statement or Referral Transmittal from a Shelter or Social Service Agency Needs Assessment Case notes Individual Service Strategy A letter from caseworker or support provider Self-Attestation For Job Corp If the source documentation is unavailable documented attempts to obtain such information accompanied by a completed Statement of Support form describing how the applicant is being supported in the absence of any significant income. Record 0 if the participant does not meet the conditions described above. Note WIOA youth who meet the definition of homeless as defined in WIOA section 681.210 c 5 and 681.220 d 4 are reported in this data element. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 6 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 801 Ex-Offender Status at Program Entry WIOA Record 1 if the participant at program entry is a person who either a has been subject to any stage of the criminal justice process for committing a status offense or delinquent act or b requires assistance in overcoming barriers to employment resulting from a record of arrest or conviction. Record 0 if the participant does not meet any one of the conditions described above. Record 9 if the participant did not disclose. X X X X X X X X X Documentation from the Juvenile or Adult Criminal Justice System Written Statement or Referral Document from a Court or Probation Officer Referral Transmittal from a Reintegration Agency Intake Application or Enrollment Form Case notes Needs Assessment Individual Service Strategy Federal Bonding Program Application Self-Attestation 802 Low Income Status at Program Entry WIOA Record 1 if the participant at program entry is a person who a Receives or in the 6 months prior to application to the program has received or is a member of a family that is receiving or in the past 6 months prior to application to the program has received i Assistance through the supplemental nutrition assistance program SNAP under the Food and Nutrition Act of 2008 7 USC 2011 et seq. ii Assistance through the temporary assistance for needy families program under part A of Title IV of the Social Security Act 42 USC 601 et seq. iii Assistance through the supplemental security income program under Title XVI of the Social Security Act 42 USC 1381 or iv State or local income-based public assistance. b Is in a family with total family income that does not exceed the higher of the poverty line or 70 of the lower living standard income level c Is an individual who receives or is eligible to receive a free or reduced price lunch under the Richard B. Russell National School Lunch Act 42 USC 1751 et seq. d Is a foster child on behalf of whom State or local government payments are made e Is an participant with a disability whose own income is the poverty line but who is a member of a family whose income does not meet this requirement f Is a homeless participant or a homeless child or youth or runaway youth see Data Element 800 or g Is a youth living in a high-poverty area. Record 0 if the participant does not meet the criteria presented above. X X X X X X X X X X X Award Letter From Veteran s Administration Bank Statements Pay Stubs Compensation Award Letter Court Award Letter Pension Statement Employer Statement Contact Family or Business Financial Records Housing Authority Verification Quarterly Estimated Tax for Self-Employed Persons Social Security Benefits UI Claim Documents Copy of Authorization to Receive Cash Public Assistance Copy of Public Assistance Check Public Assistance Eligibility Verification Cross-Match with Refugee Assistance Records Cross-Match with Public Assistance Records Cross-Match with UI Wage Records Self-Attestation For WIOA Adult DW WP DWG require only if participant has received Individualized Career Services or Training For Youth Living in a High Poverty Area Case notes documenting High Poverty Area status. 803 English Language Learner at Program Entry WIOA Record 1 if the participant at program entry is a person who has limited ability in speaking reading writing or understanding the English language and also meets at least one of the following two conditions a his or her native language is a language other than English or b he or she lives in a family or community environment where a language other than English is the dominant language. Record 0 if the participant does not meet the conditions described above. X X X X X X X X X X Assessment Test Results Applicable Records from Education Institution transcripts or other school documentation Intake Application or Enrollment Form Individual Service Strategy Case notes Self-Attestation 804 Basic Skills Deficient Low Levels of Literacy at Program Entry Record 1 if the participant is at program entry X X X X X X X X X Assessment Test Results For WIOA Adult DW WP DWG require only if participant has 806 Single Parent at Program Entry Record 1 if the participant at program entry is single separated divorced or a widowed individual X X X X X X X X X Needs Assessment 807 Displaced Homemaker at Program Entry WIOA Record 1 if the participant at program entry has been providing unpaid services to family members in the home and who A i has been dependent on the income of another family member but is no longer supported by that income or ii is the dependent spouse of a member of the Armed Forces on active duty as defined in section 101 d 1 of title 10 United States Code and whose family income is significantly reduced because of a deployment as defined in section 991 b of title 10 United States Code or pursuant to paragraph 4 of such section a call or order to active duty pursuant to a provision of law referred to in section 101 a 13 B of title 10 United States Code a permanent change of station or the service- connected as defined in section 101 16 of title 38 United States Code death or disability of the member and B is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. Record 0 if the participant does not meet the conditions described above. X X X X X Intake Application or Enrollment Form Cross-Match with Public Assistance Records Copy of Spouse s Layoff Notice Copy of Spouse s Death Record Copy of Spouse s Permanent Change of Station PCS Orders for a military move or assignment Copy of Divorce Records Copy of Applicable Court Records Copy of Bank Records showing financial dependence on spouse no separate individual income support or no employment income earned Needs Assessment Individual Employment Plan Self-Attestation Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 7 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 808 Migrant and Seasonal Farmworker Status Record 1 if the participant at program entry is a low-income individual i who for the 12 consecutive months out of the 24 months prior to application for the program involved has been primarily employed in agriculture or fish farming labor that is characterized by chronic unemployment or underemployment and ii faces multiple barriers to economic self-sufficiency. Record 2 if the participant at program entry is a seasonal farmworker and whose agricultural labor requires travel to a job site such that the farmworker is unable to return to a permanent place of residence within the same day. Record 3 if the participant is a migrant farmworker or seasonal farmworker as defined above aged 14- 24. Record 4 if the participant is an adult program participant and a dependent as defined in 20 CFR 685.110 of the individual described as a seasonal or migrant seasonal farmworker above. Record 5 if the participant is a youth program participant and a dependent as defined in 20 CFR 685.110 of the individual described as a seasonal or migrant seasonal farmworker above. X X X X X X Cross-Match with Public Assistance Records NFJP Eligibility Documents used to determine low-income status Employer Contract Letter Program application Cross-Match with State MIS Database Cross-Match with H-1B Records Case notes Self-Attestation For NFJP Additionally when determining dependent status use the definition of dependent at 20 CFR 685.110. SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION 900 Date of Program Entry WIOA Record the date on which an individual became a participant as referenced in 20 CFR 677.150 satisfying applicable programmatic requirements for the provision of services. Leave blank if this data element does not apply. X X X X X X X X X X X X X X Individual Plan for Employment Electronic Records Program intake documents such as eligibility determination documentation or program enrollment forms 901 Date of Program Exit WIOA Record the last date the participant received services that are not self-service information-only or follow up services. Record this last date of receipt of services only if there are no future services that are not self-service information-only or follow up services planned from the program. For Titles I II and III record the last date of funded service s . For Vocational RehabilIndividual Training Account ITA tion programs record the date when the participant s record of service is closed pursuant to 34 CFR 361.43 or 361.56. Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X X X X A copy of the letter sent to the individual indicating that the case was closed WIOA status exit forms Electronic Records Attendance records Review of service records identifying the last qualifying service and lack of a planned gap For Grants funded by the National Apprenticeship Act Validate only for registered apprentices who have completed. Validate for all pre-apprentices as appropriate. Validate RA completions with a copy of the Certificate of Completion electronic record e.g. from the AI Demographic Portal or SAA system email or other written transmission from the Registration Agency stating the apprentice completed but has not yet received their Certificate of Completion . Validate for all pre-apprentices using documentation from educational or work experience provider including attendance records or a letter stating successful completion.. 902 Date of First Case Management and Employment Service Record the date on which the participant begins receiving his her first case management and employment service funded by a program following a determination of eligibility to participate in the program. X X Cross-Match Case notes 906 Date of First WIOA Youth Service Record the date on which the participant began receiving his her first WIOA youth service i.e. 1 of the 14 youth program elements in WIOA 129 c 2 . Leave blank if the participant did not receive services funded by the WIOA Youth program. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes Individual Service Strategy Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 8 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 907 Recipient of Incumbent Worker Training Record 1 if the participant received Incumbent Worker training services under WIOA section 134 a 3 A i and or 134 a 2 A i . Record 2 if the participant received Incumbent Worker training services by Local Formula funds under WIOA section 134 d 4 . Record 3 if the participant received Incumbent Worker training services under both Statewide funds Governor s Reserve and or Rapid Response WIOA section 134 a 3 A i and or 134 a 2 A i and Local Formula funds under WIOA section 134 d 4 . Record 4 if the participant received Incumbent Worker training services under H1B. Record 5 if the participant received incumbent Worker training services under a National Dislocated Worker Grant DWG WIOA section 170 . Record 6 if the participant received Incumbent Worker training services under a National Farmworker Job Program NFJP WIOA section 167 . Record 0 if the participant did not receive services under the condition described above or received services by a local area with statewide funds passed down from the state to the local area. X X X X X X Signed Incumbent Worker Training agreement Cross-Match Case notes 908 Rapid Response Record 1 if the participant participated in rapid response activities authorized at WIOA section 134 a 2 A i l . Record 0 if the participant did not receive services under the condition described above. Record 9 if grantee is unable to track enrollment in the program. Leave blank if this data element does not apply to the participant. X X X X X Cross-Match Case notes Rapid Response List Self-Attestation 915 TAA Petition Number Record the petition number and full alphabetical suffix if applicable of the certification which applies to the participant s group. If there is more than one petition number create multiple records in the PIRL for each occurrence. Leave blank if this data element does not apply to the participant. X Employer Worker List Designation of Eligibility Form Case notes 923 Other Reasons for Exit WIOA Record 01 if the participant exits the program because he or she has become incarcerated in a correctional institution or has become a resident of an institution or facility providing 24-hour support such as a hospIndividual Training Account ITA l or treatment center during the course of receiving services as a participant. Record 02 if the participant exits the program because of medical treatment and that treatment is expected to last longer than 90 days and precludes entry into unsubsidized employment or continued participation in the program. Record 03 if the participant is deceased. Record 04 if the participant exits the program because the participant is a member of the National Guard or other reserve milIndividual Training Account ITA ry unit of the armed forces and is called to active duty for at least 90 days. Record 05 if the participant is in the foster care system as defined in 45 CFR 1355.20 a and exits the program because the participant has moved from the area as part of such a program or system Youth participants only . Record 06 if the participant who was determine to be eligible is later determined not a have met eligibility criteria. NOTE This circumstance applies only to the VR program in which participant eligibility is routinely revisited during the participation period. For titles I II and III program eligibility is determined at the time an individual becomes a participant. Record 07 if the participant is a criminal offender in a correctional institution under section 225 of WIOA. Record 00 if the participant meets none of the above conditions. X X X X X X X X X X X X X X Information from partner services WIOA or program status exit forms Electronic Records Withdrawal form with explanation Information from institution or facility Case notes This is a Joint Element with the Department of Education as outlined in TEGL 7-18 File documentation with notes from program staff Information from partner services WIOA status exit forms Electronic Records Withdrawal form with explanation Information from institution or facility The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 924 TAA Application Date Record the date on which the individual first applied for Trade Act services benefits under the applicable certification. X Cross-Match Designation on Eligibility form TAA Application Form Electronic Records 925 Date of First TAA Benefit or Service Record the date of the first Trade funded benefit or service received after the participant was determined eligible to participate. X Case notes Cross-Match Electronic Records 931 Registered Apprenticeship Program Record 1 if the participant entered into a Registered Apprenticeship program or if the participant was a registered apprentice at the time of program entry. Record 0 if the participant did not enter into a Registered Apprenticeship program. Record 9 if grantee is unable to track enrollment in the program. X Apprenticeship Copy of apprenticeship agreement for each registered apprentice ETA-671 OMB 1205-0223 for OA States or State equivalent for SAA States SECTION C - ONE STOP SERVICES AND ACTIVITIES SECTION C.01 - GENERAL SERVICES OVERVIEW Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 9 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1001 Date of First Basic Career Service Staff-Assisted Record the first date the participant received any staff-assisted basic services includes any career service under WIOA section 134 c 2 A i - xi that is not provided via self-service or information-only services and activities . Leave blank if the participant did not receive a staff-assisted basic career service. X X X X X X Case notes Cross-Match Electronic Records 1002 Most Recent Date Received Basic Career Services Self-Service Information-Only Record the most recent date a job seeker accessed self-services information-only services or activities during the reporting period either a physical location or remotely via the use of electronic technologies. Self-Service does not uniformly apply to all virtually accessed services For example virtual accessed services that provide a level of support above independent job or information seeking on the part of a reportable individual participant would not qualify as self-service. Information-only activities or services may be either self-service or staff assisted. Leave blank if the reportable individual participant did not access a self-service information-only basic career service. X X X X X X Case notes Cross-Match Electronic Records 1003 Most Recent Date Received Basic Career Services Staff-Assisted Record the most recent date on which the participant received any basic career service includes any career service under WIOA Section 134 c 2 A i - xi that is not provided via self-service or information services and activities . Leave blank if the participant did not receive a basic career service with significant staff involvement. X X X X X X Case notes Cross-Match Electronic Records 1004 Date of Most Recent Career Service WIOA Record the date on which career services both basic and individualized were last received excluding self-services information services or activities or follow-up services . Leave blank if the participant did not receive career services. X X X X X X X Case notes Cross-Match Electronic Records 1005 Most Recent Date Received Staff-Assisted Services DVOP specialist Record the most recent date on which the participant received any career service provided by a DVOP specialist. Leave blank if the participant did not receive a service with significant staff involvement or this data element does not apply to the participant. X X X X X Case notes Cross-Match Electronic Records 1006 Date Referred to Department of Veterans Affairs Vocational RehabilIndividual Training Account ITA tion and Employment Program Record the most recent date on which the participant was referred to the Department of Veterans Affairs Vocational RehabilIndividual Training Account ITA tion and Employment Program. X X X X X Case notes Cross-Match Electronic Records 1007 Date of Most Recent Reportable Individual Contact Record the most recent date on which the job seeker had reportable individual level contact including provision of identifying information or enrollment with one or more applicable programs. X X X X X X X Case notes Cross-Match Electronic Records SECTION C.03 - INDIVIDUALIZED CAREER SERVICES 1200 Date of First Individualized Career Service Record the first date the participant received any individualized career service on or after the date of participation. Individualized Career Services include development of an Individual Employment Plan Pre-Vocational Services provision of comprehensive skills and career assessments internships or work experiences financial literacy services English as Second Language Services or any other service that comprises a significant amount of staff time with an individual participant as described in WIOA sec. 134 c 2 xii . Leave blank if the participant did not receive any individualized career service or this data element does not apply to the individual. X X X X X X Case notes Cross-Match Electronic Records 1201 Most Recent Date Received Individualized Career Service Record the most recent date on which the participant received individualized career services as described in WIOA sec. 134 c 2 xii . X X X X X X Case notes Cross-Match Electronic Records 1202 Date Individual Employment Plan Created Record the date on which the participant s Individual Employment Plan IEP was created or otherwise established to identify the participant s employment goals their appropriate achievement objectives and the appropriate combination of services for the participant to achieve the employment goals. Leave blank if an employment plan was not created for the participant or if the individual is not a participant. X X X X X X X Cross-Match Case notes Individual Employment Plan or Individual Service Strategy Electronic Records Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 10 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1205 Type of Work Experience If the participant received work experience record the appropriate code to indicate the type of work experience provided to the participant. Record 1 if the participant participated in summer employment or an internship during the summer months WIOA Youth . Record 2 if the participant participated in an internship or employment opportunity during the non- summer months or if it extends beyond the summer months. Record 3 if the participant participated in a pre-apprenticeship program. Record 4 if the participant participated in job shadowing. Record 5 if the participant participated in on-the-job training WIOA Youth . Record 6 if the participant participated in a transitional job as defined in WIOA Section 134 d 5 . Record 7 if the participant participated in another type of work experience not covered in 1 through 5. Record 0 if the participant did not participate in a work experience. Leave blank if this data element does not apply to the participant. NOTE Code Value 6 should only be selected when other work experience opportunities are provided that are not captured elsewhere. This code value is also for use with Adult Dislocated Worker and Dislocated Worker Grants programs only. NOTE If employment opportunities not limited to summer months are part of a pre-apprenticeship program or if on-the-job training for WIOA Youth is part of a pre-apprenticeship program choose Code 3 for pre-apprenticeship. X X X X X X X X X Case notes Signed Work Experience Agreement Electronic Records 1206 Date Received Financial Literacy Services Record the date at any time during participation in the program that the participant received any financial literacy services. They may include services that help with creating budgets initiate checking and savings accounts at banks applying for and managing loans and credit cards learning about credit reports and credit scores and identifies identity theft. Leave blank if this data element does not apply to the participant. X X X X X X X Activity sheets Sign-in sheets Attendance record Vendor contract Case notes Electronic Records 1211 Transitional Jobs Record 1 if the participant received work experience at a transitional job as described in WIOA Section 134 d 5 . Record 0 if the participant did not receive transitional jobs training as described above. X X X X Electronic Records Case notes Signed Transitional Job Agreement SECTION C.04 - TRAINING SERVICES 1300 Received Training WIOA Record 1 if the participant received training services. Record 0 if the participant did not receive training services. X X X X X X X X X X X Cross-Match Vendor Training Provider Records Signed Training Contract Individual Training Account Individual Training Account ITA Electronic Records 1301 Eligible Training Provider - Name - Training Service 1 WIOA Enter the name of the eligible training provider where the participant received training. Leave blank if this data element does apply to the participant. X X X Vendor Training Records Receipts Cross-Match Attendance Sheets or Records Signed Training Contract Individual Training Account Individual Training Account ITA 1302 Date Entered Training 1 WIOA Record the date on which the participant s first training service actually began. Leave blank if the participant did not receive a first training service or this data element does not apply to the participant. X X X X X X X X X X X Individual Training Account Individual Training Account ITA Vendor Training Records Electronic Records Attendance Sheets or Records Case notes 1303 Type of Training Service 1 WIOA Use the appropriate code to indicate the type of approved training being provided to the participant. NOTE If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program choose Code 09. NOTE Code 06 should only be utilized when other codes are clearly not appropriate. Record 00 if the participant did not receive a training service. Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X X X Copy of enrollment record Case notes Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account Individual Training Account ITA Attendance records This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account Attendance records The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 11 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1306 Occupational Skills Training Code 1 Enter the 8 digit O Net 4.0 or later versions code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known. Additional Notes If all 8 digits of the occupational skills code are not collected record as many digits as are available. If the participant receives multiple training services use the occupational skills training code for the most recent training. X X X X X X X X X Cross-Match Case notes Signed Individual Employment Plan or Training Plan Signed Training Contract Individual Training Account Individual Training Account ITA 1307 Training Completed 1 Record 1 if the participant completed approved training. Record 0 if the participant did not complete training withdrew . Leave blank if the participant did not receive a first training service or this data element does not apply to the participant. X X X X X X X X X X Cross-Match Vendor Training Records Attendance Sheets or Records Case notes Electronic Record Individual Training Account Individual Training Account ITA 1308 Date Completed or Withdrew from Training 1 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the participant completed training. Leave blank if the participant did not receive a first training service or this data element does not apply to the participant. X X X X X X X X X X Cross-Match Vendor Training Records Attendance Sheets or Records Case notes Electronic Record 1309 Date Entered Training 2 Record the date on which the participant s second training service actually began. Leave blank if the participant did not receive a second training service or this data element does not apply to the participant. X X X X X X X X X X Individual Training Account Individual Training Account ITA Vendor Training Records Electronic Record Attendance Sheets or Records Case notes 1310 Type of Training Service 2 WIOA If the participant received a second type of training record the appropriate code to indicate the type of approved training being provided to the participant. NOTE If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program choose Code 09. NOTE Code 06 should only be instances when other codes are clearly not appropriate. Record 00 if the participant did not receive a second training service. Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X Copy of enrollment record Case notes Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account Individual Training Account ITA Attendance records This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account Attendance records The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1311 Occupational Skills Training Code 2 Enter the 8 digit O Net 4.0 or later versions code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known. Additional Notes If all 8 digits of the occupational skills code are not collected record as many digits as are available. If the participant receives multiple training services use the occupational skills training code for the most recent training. X X X X X X X Cross-Match Case notes Signed Individual Employment Plan or Training Plan Signed Training Contract Individual Training Account Individual Training Account ITA 1312 Training Completed 2 Record 1 if the participant completed approved training. Record 0 if the participant did not complete training withdrew . Leave blank if the participant did not receive a second training service or this data element does not apply to the participant. X X X X X X X Cross-Match Vendor Training Records Attendance Sheets or Records Case notes Electronic Record Individual Training Account Individual Training Account ITA 1313 Date Completed or Withdrew from Training 2 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the participant completed training. Leave blank if the participant did not receive a second training service or this data element does not apply to the participant. X X X X X X X X X Cross-Match Vendor Training Records Attendance Sheets or Records Case notes Electronic Record Individual Training Account Individual Training Account ITA 1314 Date Entered Training 3 Record the date on which the participant s third training service actually began. If the participant received more than 3 training services record the date on which the participant actually began the last or most recent training service. Leave blank if the participant did not receive a third training service or this data element does not apply to the participant. X X X X X X X X X Individual Training Account ITA Vendor Training Records Electronic Record Attendance Sheets or Records Case notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 12 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1315 Type of Training Service 3 WIOA If the participant received a third type of training record the appropriate code to indicate the type of approved training being provided to the participant. NOTE If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program choose Code 09. NOTE Code 06 should only be utilized when other codes are clearly not appropriate. Record 00 if the participant did not receive a third service. Leave blank if this data element does not apply to the participant. Additional Note If the participant receives more than three training services record the last or most recent training services received by the participant in this field. X X X X X X X X X X X X Copy of enrollment record Case notes Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account Individual Training Account ITA Attendance records This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account Attendance records The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1316 Occupational Skills Training Code 3 Enter the 8 digit O Net 4.0 or later versions code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known or if this data element does not apply to the participant. Additional Notes If all 8 digits of the occupational skills code are not collected record as many digits as are available. If the participant receives multiple training services use the occupational skills training code for the most recent training. If the participant received more than 3 training services use the occupational skills training code for the last or most recent training service. X X X X X X X Cross-Match Case notes Signed Individual Employment Plan or Training Plan Signed Training Contract Individual Training Account Individual Training Account ITA 1317 Training Completed 3 Record 1 if the participant completed approved training. Record 0 if the participant did not complete training withdrew . Leave blank if the participant did not receive a third training service or this data element does not apply to the participant. X X X X X X X X X Cross-Match Vendor Training Records Attendance Sheets or Records Case notes Electronic Records Individual Training Account Individual Training Account ITA 1318 Date Completed or Withdrew from Training 3 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the participant completed training. Leave blank if the participant did not receive a third training service or this data element does not apply to the participant. X X X X X X X X X Cross-Match Vendor Training Records Attendance Sheets or Records Case notes Electronic Records Individual Training Account Individual Training Account ITA 1319 Established Individual Training Account ITA Record 1 if any of the individual s services were purchased utilizing an Individual Training Account funded by WIOA Title I. This information can be updated anytime during participation. Record 0 if the individual does not meet the condition described above. Leave blank if this data element does not apply to the participant. X X X X Cross-Match Case notes Individual Training Account Individual Training Account ITA Approval Allocation or Activation Records 1321 Waiver from Training Requirement Use the appropriate code to indicate the reason for which a waiver from the training requirements was issued to the participant. Record 0 if the participant did not receive a training waiver. Leave blank if this data element does not apply to the participant. X Waiver Documentation in Case File that includes initial approval and renewals at 30 day intervals Cross-Match with State UI Records of TRA Checks Verification Form from UI or Employment Counselor 1322 Date of Most Recent Case Management and Reemployment Service Record the date on which the participant received his or her most recent Case Management and Reemployment Service. Leave blank if this does not apply to the participant. X Cross-Match Case notes 1323 Date Waiver From Training Requirement Issued Record the date on which the participant received his or her most recent waiver from training. Leave blank if this does not apply to the participant. X Waiver Documentation in Case File Cross-Match with State UI Database Verification Form from UI or Employment Counselor 1332 Participated in Postsecondary Education During Program Participation WIOA Record 1 if the participant was in a postsecondary education program that leads to a credential or degree from an accredited postsecondary education institution at any point during program participation Record 0 if the participant was not a postsecondary education program that leads to a credential or degree from an accredited postsecondary education institution during program participation Leave blank if this does not apply to the participant Note This data element relates to the credential indicator denominator and those who are recorded as 1 are included in the credential rate denominator. This element is a subset of PIRL 1811. Do not record 1 if the participant was first enrolled in postsecondary education after exiting the program. X X X X X X X X X X X Data match with postsecondary data system Copy of enrollment record Case notes School records Transcript or report card This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Data match with postsecondary data system Copy of enrollment record File documentation with notes from program staff School records Transcript or report card The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. SECTION C.05 - YOUTH PROGRAM SERVICES ELEMENTS Not Captured Elsewhere Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 13 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1401 Enrolled in Secondary Education Program WIOA Record 1 if the participant was enrolled in a Secondary Education Program at or above the 9th Grade level. A Secondary Education program includes both secondary school and enrollment in a program of study with instruction designed to lead to a high school equivalent credential. Examples may include adult high school credit programs and programs designed to prepare participants to pass recognized high school equivalency exams such as the GED HiSET or TASC. Programs of study designed to teach English proficiency skills or literacy skills below the 9th grade equivalent are not considered Secondary Education Programs. States may use this coding value if the participant was either already enrolled in education or training at the time of application to the program OR became enrolled in an education or training program at or above the 9th Grade level at any point while participating in the program. Record 0 if the participant was not enrolled in a secondary education program at or above the 9th grade level. X X X X X X X X X X X Copy of enrollment record Case notes School records Transcript or report card Data match to State K-12 data system This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Copy of enrollment record File documentation with notes from program staff School records Transcript or report card Data match to State K-12 data system The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1402 Most Recent Date Received Educational Achievement Services Record the most recent date on which the participant received an educational achievement service. Educational achievement services include but are not limited to tutoring study skills training instruction and evidence-based dropout prevention and recovery strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent including a recognized certificate of attendance or similar document for individuals with disabilities or for a recognized postsecondary credential. Leave blank if the participant did not receive educational achievement services or this data element does not apply to the individual. X X Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes Cross-Match 1403 Most Recent Date Received Alternative Secondary School Services Record the most recent date on which the participant received alternative secondary school services or dropout recovery services as appropriate. Leave blank if the participant did not receive alternative secondary school services or dropout recovery services. X X Cross-Match Activity sheets Sign-in sheets Attendance record 1405 Most Recent Date Received Work Experience Opportunities Record the most recent date on which the youth participant received work experience opportunities that have as a component academic and occupational education. Work experiences are a planned structured learning experience that takes place in a workplace for a limited period of time. Work experiences include summer employment opportunities and other employment opportunities available throughout the school year pre-apprenticeship programs internships and job shadowing and on-the-job training opportunities. Leave blank if the participant did not receive work experience opportunities or this data element does not apply to the participant. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1406 Date Enrolled in Post Exit Education or Training Program Leading to a Recognized Postsecondary Credential WIOA Record the date the participant is enrolled in an education or training program that leads to a recognized postsecondary credential after program exit. Leave blank if this data element does not apply to the participant. NOTE This element only applies to participants who exited secondary education and obtained a secondary school diploma or its equivalency per Sec 116 b 2 A iii . This data element applies to the Credential Rate indicator. X X X X X X X X X Copy of enrollment record Case notes School records Transcript or report card. Cross-Match This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Copy of enrollment record File documentation with notes from program staff School records Transcript or report card. Data match with postsecondary data system The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1407 Most Recent Date Received Education Offered Concurrently with Workforce Preparation Record the most recent date on which the participant received education offered concurrently with and in in the same context as workforce preparation activities and training for a specific occupation or occupational cluster. Leave blank if the participant did not receive education offered concurrently with workforce preparation. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1408 Most Recent Date Received Leadership Development Opportunities Record the most recent date on which the participant received services that include but are not limited to opportunities that may include community service and peer-centered activities encouraging responsibility and other positive social and civic behaviors as appropriate. Leave blank if the participant did not receive a leadership development service or this data element does not apply to the participant. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 14 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1409 Most Recent Date Received Supportive Services Record the most recent date on which the participant received a supportive service WIOA section 134 d 2 which include but are not limited to assistance with transportation child care dependent care and housing that are necessary to enable the participant to participate in programs which provide career and training services as defined in WIOA sec. 134 c 2 and 134 c 3 . Support services for youth participants include a linkages to community services b assistance with transportation c assistance with child care and dependent care d assistance with housing e needs-related payments f assistance with educational testing g reasonable accommodations for youth with disabilities h referrals to healthcare i assistance with uniforms or other appropriate work attire and work-related tools including such items as eye glasses and protective eye gear j assistance with books fees school supplies and other necessary items for students enrolled in postsecondary education classes and k payments and fees for employment and training-related applications tests and certifications. Leave blank if the participant did not receive supportive services or this data element does not apply to the participant. X X X X X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1410 Most Recent Date Received Adult Mentoring Services Record the most recent date on which the participant received adult mentoring services. Adult mentoring services may last for at least twelve 12 months and may occur both during and after program participation. Leave blank if the participant did not receive adult mentoring services or this data element does not apply to the participant. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1411 Most Recent Date Received Comprehensive Guidance Counseling Services Record the most recent date on which the participant received comprehensive guidance and counseling services which may include drug and alcohol abuse counseling. Leave blank if the participant did not receive comprehensive guidance counseling services or this data element does not apply to the participant. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1412 Most Recent Date Received Youth Follow-up Services Record the most recent date on which the youth participant received follow-up services after exiting the program. Follow-up services for youth participants are described as a Follow-up services are critical services provided following a youth s exit from the program to help ensure the youth is successful in employment and or postsecondary education and training. Follow-up services may include regular contact with a youth participant s employer including assistance in addressing work- related problems that arise. b Follow-up services for youth may also include the following program elements 1 Supportive services 2 Adult mentoring 3 Financial literacy education 4 Services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area such as career awareness career counseling and career exploration services and 5 Activities that help youth prepare for and transition to postsecondary education and training. c All youth participants must be offered the opportunity to receive follow-up services that align with their Individual Service Strategies. Furthermore follow-up services must be provided to all participants for a minimum of 12 months unless the participant declines to receive follow-up services or the participant cannot be located or contacted. Leave blank if the participant did not receive follow-up services or if this data element does not apply to the participant. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1413 Most Recent Date Youth Received Entrepreneurial Skills Training Record the most recent date on which the participant participated in entrepreneurial skills training. Leave blank if the participant did not participate in entrepreneurial skills training. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1414 Most Recent Date Youth Received Services that provide labor market information and employment information Record the most recent date on which the participant participated in services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area such as career awareness career counseling and career exploration services. Leave blank if the participant did not participate in these services. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 15 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1415 Most Recent Date Youth Received Postsecondary transition and preparatory activities Record the most recent date on which a youth participant received activities that helped them to prepare for and transition to postsecondary education and training. Leave blank if the participant did not participate in activities that helped them to prepare for and transition to postsecondary education and training. X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS 1500 Received Needs-Related Payments Record 1 if the participant received needs related payments WIOA section 134 d 3 for the purpose of enabling the participant to participate in approved training funded under WIOA Title IB. Record 0 if the participant did not receive any needs-related payments as described above. Leave blank if this data element does not apply to the participant. X X X X X X Cross-Match Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes 1511 Date Received First Basic TRA payment Record the date on which the participant received their first Basic TRA payment. Leave blank if the participant did not receive a Basic TRA Payment or if the individual is not a TAA participant. X Cross-Match Request for allowance Electronic Records 1526 Date Received First Completion TRA Payment Record the date on which the participant received their first Completion TRA payment. Leave blank if the participant did not receive a Remedial Prerequisite TRA Payment or if the individual is not a TAA participant. X Cross-Match Request for allowance Electronic Records 1534 Date Received First A RTAA Payment Record the date on which the participant received their first Alternative Reemployment Trade Adjustment Assistance A RTAA payment. Leave blank if the individual is not a TAA participant. X Cross-Match Request for allowance Electronic Records 1535 Received Needs-Related Payments Record 1 if the participant received needs related payments WIOA section 134 d 3 for the purpose of enabling the participant to participate in approved training funded under WIOA Title IB. Record 0 if the participant did not receive any needs-related payments as described above. Leave blank if this data element does not apply to the participant. X X X X X X Cross-Match Request for allowance Electronic Records SECTION D - PROGRAM OUTCOMES INFORMATION SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA 1600 Employed in 1st Quarter After Exit Quarter WIOA Record 1 if the participant is in unsubsidized employment not including Registered Apprenticeship or the milIndividual Training Account ITA ry . Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the milIndividual Training Account ITA ry. Record 0 if the participant was not employed in the first quarter after the quarter of exit. Record 9 if the participant has exited but employment information is not yet available. X X X X X X X X X X X X UI wage data match administrative wage match such as the National Directory of New Hires Follow-up survey from program participants Pay check stubs tax records W2 form Quarterly tax payment forms such as a IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor This is a Joint Element with the Department of Education as outlined in TEGL 7-18 UI wage data match Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 16 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1601 Type of Employment Match 1st Use the appropriate code to identify the method used in determining the participant s employment X X X X X X X X X X Consistent with TEGL 26-16 This is a Joint Element with the Department of Education as Quarter After Exit Quarter status in the first quarter following the quarter of exit. Wage records will be the primary data source Cross-Match with State and Out-of-State UI Quarterly Wage Records outlined in TEGL 7-18 WIOA for tracking employment in the first quarter after the exit quarter. If the participant is not found in intrastate and interstate UI wage data match wage records grantees may then use supplemental data sources. If the participant is found in more Federal Government Employment Records such as military employment Follow-up survey from program participants than one source of employment using wage records record the data source for which the participant s Department of Defense Office of Personnel Management and US Postal Pay check stubs tax records W2 form earnings are greatest. Service Wage record match Record 0 if the participant was not employed in the first quarter after the quarter of exit. Cross-Match with Federal Administrative Wage Record Databases such as the Quarterly tax payment forms such as an IRS form 941 National Directory of New Hires Document from employer on company letterhead attesting to State New Hires Registry an individual s Signed Follow-up Survey Response from Program Participants employment status and earnings Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements Self-employment worksheets signed and attested to by minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department program participants Detailed case notes verified by employer and signed by the of Revenue or Taxation counselor Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 A Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs 1602 Employed in 2nd Quarter After Exit Quarter WIOA Record 1 if the participant is in unsubsidized employment not including Registered Apprenticeship or the milIndividual Training Account ITA ry . Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the milIndividual Training Account ITA ry. Record 0 if the participant was not employed in the second quarter after the quarter of exit. Record 9 if the participant has exited but employment information is not yet available. X X X X X X X X X X X X X X UI wage data match administrative wage match such as the National Directory of New Hires Follow-up survey from program participants Pay check stubs tax records W2 form Quarterly tax payment forms such as a IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor This is a Joint Element with the Department of Education as outlined in TEGL 7-18 UI wage data match Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 17 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1603 Type of Employment Match 2nd Quarter After Exit Quarter WIOA Use the appropriate code to identify the method used in determining the participant s employment status in the second quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the second quarter after the exit quarter. If the participant is not found in wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the second quarter after the quarter of exit. X X X X X X X X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as milIndividual Training Account ITA ry employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 A Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs 1604 Employed in 3rd Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment not including Registered Apprenticeship or X X X X X X X X X X X UI wage data match administrative wage match such as the National This is a Joint Element with the Department of Education as WIOA the milIndividual Training Account ITA ry . Directory of New Hires outlined in TEGL 7-18 Record 2 if the participant is in a Registered Apprenticeship. Follow-up survey from program participants UI wage data match Record 3 if the participant is in the milIndividual Training Account ITA ry. Pay check stubs tax records W2 form Follow-up survey from program participants Record 0 if the participant was not employed in the third quarter after the quarter of exit. Quarterly tax payment forms such as a IRS form 941 Pay check stubs tax records W2 form Record 9 if the participant has exited but employment information is not yet available. Document from employer on company letterhead attesting to an individual s Wage record match employment status and earnings Quarterly tax payment forms such as an IRS form 941 Self-employment worksheets signed and attested to by program participants Document from employer on company letterhead attesting to Detailed case notes verified by employer and signed by the counselor an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1605 Type of Employment Match 3rd Quarter After Exit Quarter WIOA Use the appropriate code to identify the method used in determining the participant s employment status in the third quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the third quarter after the exit quarter. If the participant is not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the third quarter after the quarter of exit. X X X X X X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as military employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 A Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 18 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1606 Employed in 4th Quarter After Exit Quarter WIOA Record 1 if the participant is in unsubsidized employment not including Registered Apprenticeship or the milIndividual Training Account ITA ry . Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the milIndividual Training Account ITA ry. Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. Record 9 if the participant has exited but employment information is not yet available. X X X X X X X X X X X X X X UI wage data match administrative wage match such as the National Directory of New Hires Follow-up survey from program participants Pay check stubs tax records W2 form Quarterly tax payment forms such as a IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed Case notes verified by employer and signed by the counselor This is a Joint Element with the Department of Education as outlined in TEGL 7-18 UI wage data match Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1607 Type of Employment Match 4th Quarter After Exit Quarter Use the appropriate code to identify the method used in determining the participant s employment X X X X X X X X X X X X Consistent with TEGL 26-16 WIOA status in the fourth quarter following the quarter of exit. Wage records will be the primary data source Cross-Match with State and Out-of-State UI Quarterly Wage Records for tracking employment in the fourth quarter after the exit quarter. If the participant is not found in intrastate and interstate the wage records grantees may then use supplemental data sources. If the participant is found in Federal Government Employment Records such as military employment more than one source of employment using wage records record the data source for which the Department of Defense Office of Personnel Management and US Postal participant s earnings are greatest. Service Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 A Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs 1608 Employment Related to Training 2nd Quarter After Exit WIOA Record 1 if the participant received training services and obtained employment directed related to the training services received. Record 0 if the participant received training services and did not obtain employment directly related to the training services received. Leave blank if the data is not available. X X X X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1610 Occupational Code if available Record the 8-digit occupational code that best describes the participant s employment using the O Net Version 4.0 or later versions classification system. This information can be based on any job held after exit from the program. Leave blank if occupational code is not available or not known or the data element does not apply. Additional Notes This information can be based on any job held after exit and only applies to adults dislocated workers and youth who entered employment in the quarter after the exit quarter. If all 8 digits of the occupational skills code are not collected record as many digits as are available. If the individual had multiple jobs use the occupational code for the most recent job held. X X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 19 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1611 Entered Non-Traditional Employment Record 1 if the participant s employment is in an occupation or field of work for which individuals of the participant s gender comprise less than 25 of the individuals employed in such occupation or field of work. Non-traditional employment can be based on either local or national data and both males and females can be in non-traditional employment. This information can be based on any job held after exit and only applies to adults dislocated workers and youth who entered employment in the second quarter after the exit quarter. Record 0 if the participant does not meet the condition described above. Record 9 if not known. X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1612 Occupational Code of Employment 2 nd Quarter After Exit Quarter If available Record the 8-digit occupational code that best describes the participant s employment using the O Net Version 4 0 or later versions classification system. X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1613 Occupational Code of Employment 4 th Quarter After Exit Quarter If available Record the 8-digit occupational code that best describes the participant s employment using the O Net Version 4 0 or later versions classification system. X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1614 Industry Code of Employment 1st Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant s employment using the North American Industrial Classification System NAICS . If more than one NAICS is reported then the NAICS associated with the highest gross wage should be reported. Enter 999999 if Wages 1st Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1615 Industry Code of Employment 2nd Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant s employment using the North American Industrial Classification System NAICS . If more than one NAICS is reported then the NAICS associated with the highest gross wage should be reported. Enter 999999 if Wages 2nd Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1616 Industry Code of Employment 3rd Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant s employment using the North American Industrial Classification System NAICS . If more than one NAICS is reported then the NAICS associated with the highest gross wage should be reported. Enter 999999 if Wages 3rd Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available X X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes 1617 Industry Code of Employment 4th Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant s employment using the North American Industrial Classification System NAICS . If more than one NAICS is reported then the NAICS associated with the highest gross wage should be reported. Enter 999999 if Wages 4th Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X UI Wage Records Supplemental data sources defined by TEGL 26-16 follow up services Surveys Record sharing and or automated record matching with other federal employment and administrative databases Other out of state federal wage record systems Case notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 20 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1618 Retention with the same employer in the 2nd Quarter and the 4th Quarter WIOA Record 1 if the participant s employer in the second quarter also matches the employer in the fourth quarter. Record 0 if the participant is not employed in the second or fourth quarters after exit or the employer in the second quarter does not match the employer in the fourth quarter X X X X X X X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as military employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation For H-1B grantees- ETA performs UI wage data match on behalf of grantees for Retention with the same employer in the 2nd Quarter and the 4th Quarter WIOA primary indicator of performance measure. Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs SECTION D.02 - WAGE RECORD DATA 1700 Wages 3rd Quarter Prior to Participation Quarter Record total earnings from wage records for the third quarter prior to the quarter of participation. X X X X X Consistent with TEGL 26-16 Leave blank if data element does not apply to the participant. Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as milIndividual Training Account ITA ry employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 21 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1701 Wages 2nd Quarter Prior to Participation Quarter Record total earnings from wage records for the second quarter prior to the quarter of participation. Leave blank if data element does not apply to the participant. X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as military employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs 1702 Wages 1st Quarter Prior to Participation Quarter Record total earnings from wage records for the first quarter prior to the quarter of participation. Leave blank if data element does not apply to the participant. X X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as military employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 22 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1703 Wages 1st Quarter After Exit Quarter WIOA Record total earnings for the first quarter after the quarter of exit. Record 999999.99 if data is are not yet available for this item. Leave blank if data element does not apply to the participant. X X X X X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as military employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs 1704 Wages 2nd Quarter After Exit Quarter Record total earnings for the second quarter after the quarter of exit. X X X X X X X X X X X X X X UI wage data match administrative wage match such as the National Directory For non-state Apprenticeship grantees ETA performs UI wage WIOA Record 999999.99 if data is not yet available for this item. of New Hires data match on behalf of grant recipients. Leave blank if data element does not apply to the participant. Follow-up survey from program participants This is a Joint Element with the Department of Education as Pay check stubs tax records W2 form outlined in TEGL 7-18 Quarterly tax payment forms such as a IRS form 941 UI wage data match Document from employer on company letterhead attesting to an individual s Follow-up survey from program participants employment status and earnings Pay check stubs tax records W2 form Self-employment worksheets signed and attested to by program participants Wage record match Detailed case notes verified by employer and signed by the counselor Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 23 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1705 Wages 3rd Quarter After Exit Quarter WIOA Record total earnings for the third quarter after the quarter of exit. Record 999999.99 if data is not yet available for this item. Leave blank if data element does not apply to the participant X X X X X X X X X Consistent with TEGL 26-16 Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as military employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs 1706 Wages 4th Quarter After Exit Quarter Record total earnings for the fourth quarter after the quarter of exit. X X X X X X X X X X X X Consistent with TEGL 26-16 For H-1B grantees- ETA performs UI wage data match on behalf WIOA Record 999999.99 if data is not yet available for this item. Cross-Match with State and Out-of-State UI Quarterly Wage Records of grantees. Leave blank if data element does not apply to the participant. intrastate and interstate For non-state Apprenticeship grantees ETA performs UI wage Federal Government Employment Records such as military employment data match on behalf of grant recipients. Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs SECTION D.03 - EDUCATION AND CREDENTIAL DATA 1800 Type of Recognized Credential WIOA Use the appropriate code to record the type of recognized diploma degree or a credential consisting of an industry-recognized certificate or certification a certificate of completion of a Registered Apprenticeship a license recognized by the State involved or Federal Government or an associate or baccalaureate degree attained by the participant who received education or training services. Record 0 if the participant received education or training services but did not attain a recognized diploma degree license or certificate. Leave blank if data element does not apply to the participant. NOTE Diplomas degrees licenses or certificates must be attained either during participation or within one year of exit. This data element applies to both the Credential Rate indicator and the Measurable Skills Gain indicator for all programs. X X X X X X X X X X X X X X X Cross-Match Copy of credential Copy of school record Follow-up survey from program participants Case notes documenting information obtained from education or training provider This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Data match. Copy of credential. Copy of school record. Follow-up survey from program participants Case notes documenting information obtained from education or training provider The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 24 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1801 Date Attained Recognized Credential WIOA Record the date on which the participant attained a recognized credential. Leave blank if the participant did not attain a degree or certificate. X X X X X X X X X X X X X X X Cross-Match Copy of credential Copy of school record Follow-up survey from program participants Case notes documenting information obtained from education or training provider This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Data match. Copy of credential. Copy of school record. Follow-up survey from program participants Case notes documenting information obtained from education or training provider The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1802 Type of Recognized Credential 2 WIOA Use the appropriate code to record the type of recognized diploma degree or a credential consisting of an industry-recognized certificate or certification a certificate of completion of a Registered Apprenticeship a license recognized by the State involved or Federal Government or an associate or baccalaureate degree attained by the participant who received education or training services. Record 0 if the participant received education or training services but did not attain a recognized diploma degree license or certificate. Leave blank if data element does not apply to the participant. NOTE Diplomas degrees licenses or certificates must be attained either during participation or within one year of exit. This data element applies to both the Credential Rate indicator and the Measurable Skills Gain indicator for all DOL programs. X X X X X X X X X X Cross-Match Copy of credential Copy of school record Follow-up survey from program participants Case notes documenting information obtained from education or training provider 1803 Date Attained Recognized Credential 2 WIOA Record the date on which the participant attained a second recognized credential. Leave blank if the participant did not attain a second recognized credential or if this data element does not apply. X X X X X X X X X X X Cross-Match Copy of credential Copy of school record Follow-up survey from program participants Case notes documenting information obtained from education or training provider 1804 Type of Recognized Credential 3 WIOA Use the appropriate code to record the type of recognized diploma degree or a credential consisting of an industry-recognized certificate or certification a certificate of completion of a Registered Apprenticeship a license recognized by the State involved or Federal Government or an associate or baccalaureate degree attained by the participant who received education or training services. Record 0 if the participant received education or training services but did not attain a recognized diploma degree license or certificate. Leave blank if data element does not apply to the participant. NOTE Diplomas degrees licenses or certificates must be attained either during participation or within one year of exit. This data element applies to both the Credential Rate indicator and the Measurable Skills Gain indicator for all DOL programs. X X X X X X X X X X Cross-Match Copy of credential Copy of school record Follow-up survey from program participants Case notes documenting information obtained from education or training provider 1805 Date Attained Recognized Credential 3 WIOA Record the date on which the participant attained a third recognized credential. Leave blank if the participant did not attain a third recognized credential or if this data element does not apply. X X X X X X X X X X Cross-Match Copy of credential Copy of school record Follow-up survey from program participants Case notes documenting information obtained from education or training provider 1806 Date of Most Recent Measurable Skill Gains Educational Functioning Level EFL WIOA Record the most recent date the participant who received instruction below the postsecondary education level achieved at least one EFL. EFL gain may be documented in one of three ways 1 by comparing a participant s initial EFL as measured by a pre-test with the participant s EFL as measured by a participant s post-test or 2 for States that offer secondary school programs that lead to a secondary school diploma or its recognized equivalent an EFL gain may be measured through the awarding of credits or Carnegie units or 3 States may report an EFL gain for participants who exit the program and enroll in postsecondary education or training during the program year. Leave blank if this data element does not apply to the participant. X X X X X X X X X X Pre- and post-test results measuring EFL gain Adult High School transcript showing EFL gain through the awarding of credits or Carnegie units Postsecondary education or training enrollment determined through data match survey documentation or program notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 25 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1807 Date of Most Recent Measurable Skill Gains Postsecondary Transcript Report Card WIOA Record the most recent date of the participant s transcript or report card for postsecondary education who complete a minimum of 12 hours per semester or for part time students a total of at least 12 credit hours over the course of two completed semesters during the same 12 month period that shows a participant is meeting the State unit s academic standards. Leave blank if this data element does not apply to the participant. X X X X X X X X X X Transcript Report Card For Grants funded by the National Apprenticeship Act Validate only as appropriate e.g. for pre-apprentices high school apprentices . 1808 Date of Most Recent Measurable Skill Gains Secondary Transcript Report Card WIOA Record the most recent date of the participant s transcript or report card for secondary education for one semester showing that the participant is meeting the State unit s academic standards. Leave blank if this data element does not apply to the participant. X X X X X X X X X X Transcript Report Card For Grants funded by the National Apprenticeship Act Validate only as appropriate e.g. for pre-apprentices high school apprentices . 1809 Date of Most Recent Measurable Skill Gains Training Milestone WIOA Record the most recent date that the participant had a satisfactory or better progress report towards established milestones from an employer training provider who is providing training e.g. completion of on-the-job training OJT completion of one year of a registered apprenticeship program etc. . Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X Documentation of a skill gained through OJT or Registered Apprenticeship Contract and or evaluation from employer or training provider documenting a skill gain Progress report from employer documenting a skill gain For Grants funded by the National Apprenticeship Act Also include proof of wage increase. This is a Joint Element with the Department of Education as outlined in TEGL 7-18 OJT or Registered Apprenticeship Contract and or evaluation from employer or training provider The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1810 Date of Most Recent Measurable Skill Gains Skills Progression WIOA Record the most recent date the participant successfully completed an exam that is required for a particular occupation or progress in attaining technical or occupational skills as evidenced by trade- related benchmarks such as knowledge-based exams. Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X Results of knowledge-based exam or certification of completion Documentation demonstrating progress in attaining technical or occupational skills through an exam or benchmark attainment Documentation from training provider or employer Copy of a credential that is required for a particular occupation and only is earned after the passage of an exam For Grants funded by the National Apprenticeship Act Also include proof of wage increase and copy of interim credential. This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Results of knowledge-based exam or certification of completion. Documentation demonstrating progress in attaining technical or occupational skills Documentation from training provider or employer Copy of a credential that is required for a particular occupation and only is earned after the passage of an exam The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1811 Date Enrolled During Program Participation in an Education or Training Program Leading to a Recognized Postsecondary Credential or Employment WIOA Record the date the participant was enrolled during program participation in an education or training program that leads to a recognized postsecondary credential including a secondary education program or training program that leads to employment as defined by the core program in which the participant participates. States may use this coding value if the participant was either already enrolled in education or training at the time of program entry or became enrolled in education or training at any point while participating in the program. If the participant was enrolled in postsecondary education at program entry the date in this field should be the date of Program Entry. This includes but is not limited to participation in Job Corps or YouthBuild or Adult Education or secondary education programs. Leave blank if the data element does not apply to the participant. NOTE This data element applies to the Measurable Skill Gains Indicator and specifically will be utilized to calculate the denominator. It encompasses all education and training program enrollment. X X X X X X X X X X X Copy of enrollment record Case notes School records Transcript or report card Cross-Match This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Copy of enrollment record File documentation with notes from program staff School records Transcript or report card. Data match with postsecondary data system The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 26 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 1812 School Status at Exit Record 1 if the participant has not received a secondary school diploma or its recognized equivalent and is attending any secondary school including elementary intermediate junior high school whether full or part-time or is between school terms and intends to return to school. Record 2 if the participant has not received a secondary school diploma or its recognized equivalent and is attending an alternative secondary school or an alternative course of study approved by the local educational agency whether full or part-time. Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is attending a postsecondary school or program whether full or part-time or is between school terms and intends to return to school. Record 4 if the participant is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant is not attending any school and has either graduated from secondary school or holds an equivalency. Record 6 if the participant is within the age of compulsory school attendance but has not attended school for at least the most recent complete school year calendar quarter and has not received a secondary school diploma or its recognized equivalent. Leave blank if data element does not apply to the participant. X Cross-Match Copy of Diploma Credential or Degree Awarded by Education Institution Applicable Records from Education Institution GED certificate transcripts report card enrollment record or other school documentation Signed File Documentation with Information Obtained from Education or Training Provider Case notes Self-Attestation 1813 Date Completed During Program Participation an Education or Training Program Leading to a Recognized Postsecondary Credential or Employment WIOA Record the date the participant complete during program participation an education or training program that leads to a recognized postsecondary credential including a secondary education program or training program that leads to employment as defined by the core program in which the participant participates. States may use this coding value if the participant was either already enrolled in education or training at the time of program entry or became enrolled in education or training at any point while participating in the program. If the participant was enrolled in postsecondary education at program entry the date in this field should be after the date of Program Entry. This includes but is not limited to participation in Job Corps YouthBuild a Registered Apprenticeship program Adult Education or secondary education programs. Leave blank if the data element does not apply to the participant. NOTE This data element applies to the Measurable Skill Gains Indicator and specifically will be utilized to calculate the denominator. It encompasses all education and training program enrollment. X X X X X X X X X Cross-Match Copy of Diploma Credential or Degree Awarded by Education Institution Applicable Records from Education Institution GED certificate transcripts report card enrollment record or other school documentation Signed File Documentation with Information Obtained from Education or Training Provider Case notes Self-Attestation SECTION D.04 - ADDITIONAL OUTCOME DATA 1900 Youth 2nd Quarter Placement Title I WIOA Record 1 if the participant is enrolled in occupational skills training including advanced training . Record 2 if the participant is enrolled in postsecondary education. Record 3 if the participant is enrolled in secondary education. Record 0 if the participant was not placed in any of the above conditions. X X X X X Cross-Match Copy of registration record Case notes School records Transcript or report card Vendor training provider training documentation This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Cross-Match with other agencies Copy of enrollment record File documentation with notes from program staff School records Transcript or report card Vendor training provider training documentation The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. 1901 Youth 4th Quarter Placement Title I WIOA Record 1 if the participant is enrolled in occupational skills training including advanced training . Record 2 if the participant is enrolled in postsecondary education. Record 3 if the participant is enrolled in secondary education. Record 0 if the participant was not placed in any of the above conditions. X X X X X Cross-Match Copy of registration record Case notes School records Transcript or report card Vendor training provider training documentation This is a Joint Element with the Department of Education as outlined in TEGL 7-18 Cross-Match with other agencies Copy of enrollment record File documentation with notes from program staff School records Transcript or report card Vendor training provider training documentation The source documentation TEGL 23-19 Change 1 is a clarification for DOL funded grants and not a revision of the Joint guidance. SECTION E - NEW DATA ELEMENTS Data Elements are Specific to Each Program As Listed SECTION E.01 - DISLOCATED WORKER GRANTS Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 27 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2001 Date of Completion of DWG Services Record the date the participant received their last service in the DWG program. X Cross-Match between State MIS Database and Attendance Sheets or Records Vendor Training Records with Follow-up Cross-Match to State MIS Database Case notes with Follow-up Cross-Match to State MIS Database 2002 Employed at Completion of DWG Services Record 1 if the participant is employed at completion of participation in services under a Dislocated Worker Grant DWG . Employment is counted the quarter in which the participant stops receiving services funded through a DWG project. Record 0 if the participant does not meet the condition described above. X UI wage data match administrative wage match such as the National Directory of New Hires Follow-up survey from program participants Pay check stubs tax records W2 form Quarterly tax payment forms such as a IRS form 941 Signed document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2004 Received Services through a Disaster Recovery Dislocated Worker Grant Record 1 if the participant received disaster relief employment only under a Disaster Recovery DWG and received no other services under a Disaster Recovery DWG. Record 2 if the participant received disaster relief employment and received Employment and Training services Career and Training services under a Disaster Recovery DWG. Record 3 if the participant received Employment and Training services Career and Training services only under a Disaster DWG and did not receive disaster relief employment under a Disaster Recovery DWG. Record 0 if the participant did not receive services under a Disaster Recovery DWG. X UI wage data match administrative wage match such as the National Directory of New Hires Follow-up survey from program participants Pay check stubs tax records W2 form Quarterly tax payment forms such as a IRS form 941 Signed document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor State MIS Grantee Electronic MIS Records SECTION E.02 - H1B 2101 Underemployed Worker Record 1 if a person is not currently connected to a full-time job commensurate with the individual s level of education skills or wage and or salary earned previously or who have obtained only episodic short-term or part-time employment Record 0 if the participant does not meet any of the conditions described above. Leave blank if information is not available. X Current Pay check stubs tax records W2 form Prior Pay check stubs tax records W2 form Copy of Diploma Credential or Degree Awarded by Education Institution Case notes Self-Attestation 2103 Most Recent Date Received Assessment Services Record the most recent date on which the participant received assessment services funded by the program. Leave blank if the participant did not receive Assessment Services. X Activity sheets Sign-in sheets Attendance record Vendor contract Electronic Records Case notes WIOA status forms noting receipt of service and type of service received 2106 Most Recent Date Received Specialized Participant Services Record the most recent date on which the participant received specialized participant services which include but are not limited to financial counseling behavioral health counseling mentoring assistance with re-location job coaching networking and job search assistance. Leave blank if the participant did not receive Specialized Participant Services. X Activity sheets Sign-in sheets Attendance record Vendor records Electronic Records Case notes 2109 Primary Type of Training Service for Training Activity 1 Use the appropriate code to indicate the primary type of training being provided to the participant. Leave blank if the participant did not enroll in training for Primary Type of Training Service for Training Activity 1. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation Electronic Records Individual Training Account ITA Attendance records Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 28 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2110 Secondary Type of Training Service for Training Activity 1 Use the appropriate code to indicate the secondary type of training being provided to the participant if applicable. Leave blank if the participant is not enrolled in a Secondary Type of Training Service for Training Activity 1. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2111 Tertiary Type of Training Service for Training Activity 1 Use the appropriate code to indicate the tertiary type of training being provided to the participant if applicable. Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training Activity 1. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2112 Primary Type of Training Service for Training Activity 2 Use the appropriate code to indicate the primary type of training being provided to the participant during their second training service. Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity 2. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2113 Secondary Type of Training Service for Training Activity 2 Use the appropriate code to indicate the secondary type of training being provided to the participant during their second training service if applicable. Leave blank if the participant is not enrolled in a Secondary Type of Education Job Training Activity 2. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2114 Tertiary Type of Training Service for Training Activity 2 Use the appropriate code to indicate the tertiary type of training being provided to the participant during their second training service if applicable. Record 0 if the above condition does not apply to the participant. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2115 Primary Type of Training Service for Training Activity 3 Use the appropriate code to indicate the primary type of training being provided to the participant during their third training service. Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity 3. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2116 Secondary Type of Training Service for Training Activity 3 Use the appropriate code to indicate the secondary type of training being provided to the participant during their third training service if applicable. Leave blank if the participant is not enrolled in a Secondary Type of Training Service for Training Activity 3. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 29 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2117 Tertiary Type of Training Service for Training Activity 3 Use the appropriate code to indicate the tertiary type of training being provided to the participant during their third training service if applicable. Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training Activity 3. X Copy of enrollment record File documentation with notes from program staff Cross-Match between dates of service and vendor training information Vendor training documentation State MIS or Grantee Electronic Records Individual Training Account Attendance records 2118 Date Entered Employment Discretionary Grants Record the date of employment when the participant first began a job . This data element captures employment outcomes for unemployed participants that found employment and underemployed participants that entered a new position of employment. Leave blank if the participant has not received a job. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2119 Incumbent Workers Retained Current Position Record 1 if the participant was employed at the start of participation incumbent worker and retained their current position in the first quarter after program completion. Record 0 if the participant was employed at the start of participation incumbent worker and did not retain their current position in the first quarter after program completion. Record 9 if information on the participant s employment status in the first quarter after program completion is not yet available. Leave blank if the participant has not completed the training program or is not an incumbent worker. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2120 Incumbent Workers Advanced into a New Position with Current or New Employer in the 1st Quarter after Completion Record 1 if the participant was employed at the start of participation incumbent worker and advanced into a new position requiring a higher skill level either with their current employer or a new employer as a result of grant funded activities in the first quarter after training program completion. Record 0 if the participant was employed at the start of program participation incumbent worker and did not advance into a new position as a result of the grant-funded activities in the first quarter after training program completion. Record 9 if information on the participant s employment status in the first quarter after training program completion is not yet available. Leave blank if the participant has not completed the training program or is not an incumbent worker. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2121 Incumbent Workers Retained Current Position in the 2nd Quarter after Program Completion Record 1 if the participant was employed at the start of participation incumbent worker and retained their current position in the second quarter after training program completion. Record 0 if the participant was employed at the start of participation incumbent worker and did not retain their current position in the second quarter after training program completion. Record 9 if information on the participant s employment status in the second quarter after training program completion is not yet available. Leave blank if the participant has not completed the training program or is not an incumbent worker. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 30 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2122 Incumbent Workers Advanced into a New Position with Current Employer or New Employer in the 2nd Quarter after Training Program Completion Record 1 if the participant was employed at the start of participation incumbent worker and advanced into a new position requiring a higher skill level either with their current employer or a new employer as a result of grant funded activities in the second quarter after training program completion. Record 0 if the participant was employed at the start of program participation incumbent worker and did not advance into a new position as a result of the grant-funded activities in the second quarter after training program completion. Record 9 if information on the participant s employment status in the second quarter after training program completion is not yet available. Leave blank if the participant has not completed the training program or is not an incumbent worker. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2123 Incumbent Workers Retained Current Position in the 3rd Quarter After Program Completion Record 1 if the participant was employed at the start of participation incumbent worker and retained their current position in the third quarter after training program completion. Record 0 if the participant was employed at the start of participation incumbent worker and did not retain their current position in the third quarter after training program completion. Record 9 if information on the participant s employment status in the second quarter after training program completion is not yet available. Leave blank if the participant has not completed the training program or is not an incumbent worker. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2124 Incumbent Workers Advanced into a New Position with Current or New Employer in the 3rd Quarter after Training Program Completion Record 1 if the participant was employed at the start of participation incumbent worker and advanced into a new position requiring a higher skill level either with their current employer or a new employer as a result of grant funded activities in the third quarter after training program completion. Record 0 if the participant was employed at the start of program participation incumbent worker and did not advance into a new position as a result of the grant-funded activities in the third quarter after training program completion. Record 9 if information on the participant s employment status in the third quarter after training program completion is not yet available. Leave blank if the participant has not completed the training program or is not an incumbent worker. X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor 2126 Entered Training-Related Employment Record 1 if after training program completion the employment in which the individual entered uses a substantial portion of the skills taught in the training received by the individual. This data element is training program completion based. Individuals that have not enrolled in and completed training should not be reported in this data element. Record 0 if the employment in which the individual entered does not use a substantial portion of the skills taught in the training received by the individual. Record 9 if unknown. Leave blank if the individual has not completed a training program and or has not yet entered employment X UI wage data match Signed Follow-up survey from program participants Pay check stubs tax records W2 form Wage record match Quarterly tax payment forms such as an IRS form 941 Document from employer on company letterhead attesting to an individual s employment status and earnings Self-employment worksheets signed and attested to by program participants Detailed case notes verified by employer and signed by the counselor SECTION E.03 - National Farmworker Jobs Program 2212 Housing Services Record 1 if the participant received temporary housing services as described in 20 CFR 685.360 Record 2 if the participant received permanent housing services as described in 20 CFR 685.360 Record 3 if the participant received both temporary housing services as described in 20 CFR 685.360 and permanent housing services as described in 20 CFR 685.360. Record 0 if the participant did not receive any housing services. X Program application Receipt of Services Housing Services Contract Case notes 2232 Family status for NFJP Housing Services WIOA Sec. 167 Record 1 if the individual is an eligible MSFW and the individual does not reside with a Family and receives NFJP funded permanent or temporary housing services. Record 2 if the individual is an eligible MSFW and the individual resides with a Family and receives NFJP funded permanent housing services or temporary housing services. Record 3 if the individual is not an eligible MSFW and the individual does not reside with a Family and receives NFJP funded permanent housing services. Record 4 if the individual is not an eligible MSFW and the individual resides with a Family and receives NFJP funded permanent housing services. X Program application Receipt of Services Housing Services Contract Case notes Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 31 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 3008 Family Unit Size Record the number of individuals including the participant that live with the individual and are a part of the individual s family as defined by 20 CFR 685.110. X Program application Receipt of Services Housing Services Contract Case notes SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM INA 2302 Tribal Affiliation Record the participant s tribal affiliation. Leave blank if the tribal affiliation code is unknown. X Certificate of Degree of Indian Blood CDIB card or letter Tribal Enrollment Card Letter or card from BIA showing census roll number Document from the Alaska Native Corporation which verifies that the applicant is an Alaska Native 2303 Public Assistance Recipient Record 1 if the participant receives general assistance GA from their state or local government Record 2 if the participant receives Temporary Assistance to Needy Families TANF Record 3 if the participant receives Supplemental Security Income SSI-SSA Title XVI . Record 4 if the participant receives Social Security Disability Insurance SSDI . Record 5 if the participant receives Food Stamps Food Stamp Act of 1977 . Record 6 if the participant receives Foster Child Payments. Record 7 if the participant receives benefits from Tribal Work Experience Programs TWEP . Record 8 if the participant receives benefits from the USDA Commodity Program. Record 0 if the participant does not meet the conditions described above. Record all that apply if the participant is receiving more than one type of public assistance. X Public Assistance Verification from applicable Social Service Agency Written Confirmation from Social Services Agency Authorization Documentation to Receive Food Stamps or SNAP Letter or Email from Social Worker Case Worker Benefit Receipt Verification from applicable Social Service Agency Self-Attestation SECTION E.05 - REENTRY EMPLOYMENT OPPORTUNITIES ADULT 2400 In Work Release Program Record 1 if the participant was in a work-release program at the time enrollment. Record 0 if the participant does not meet the condition described above. X Direct Referral from Justice System Verification from Justice System Case notes Self-Attestation 2401 Employment Status at Incarceration Record 1 if the participant was working in unsubsidized employment upon incarceration not including Registered Apprenticeship or the IIndividual Training Account ITA. Record 2 if the participant was in a Registered Apprenticeship upon incarceration. Record 3 if the participant was in the milIndividual Training Account ITA ry upon incarceration. Record 9 if employment participant prior to incarceration is unknown. Record 0 if the participant was not employed upon incarceration. X Case notes 2413 Incarcerated at Program Entry WIOA Record 1 if the participant at program entry was a criminal offender in a correctional institution at program entry. Record 0 if this data element does not apply to the participant. X X Direct Referral from Justice System Verification from Justice System Parole or Probation Officer Case notes Self-Attestation 2414 Date Released from Incarceration WIOA Record the date the participant was released from a correctional institution. Leave blank if participant remains in a correctional institution at program exit. X X Direct Referral from Justice System Verification from Justice System Justice system records Parole Officer Case notes Self-Attestation 2415 Date of Anticipated Release From Incarceration Record the date that the participant is anticipated to be released from a correctional institution. Leave blank if this data element does not apply to the participant. X Direct Referral from Justice System Verification from Justice System Case notes Self-Attestation 2416 Post-Release Status Record 1 if the participant s post-release status is parole. Record 2 if the participant s post-release status is probation. Record 3 if the participant s post-release status is out on bail. Record 4 if the participant s post-release status is without conditions Leave blank if this data element does not apply to the participant. i.e. if the person has yet to be released from incarceration per 2415 X Direct Referral from Justice System Verification from Justice System Justice system records Parole or Probation Officer Case notes Self-Attestation 2417 Most Recent Type of Offense Record 1 if the participant was convicted of a property crime. Record 2 if the participant was convicted of a drug crime. Record 3 if the participant was convicted of a public order crime. Record 4 if the participant was convicted of another type of crime. Record 9 if the type of crime cannot be determined or if the information is not available. X Direct Referral from Justice System Verification from Justice System Justice system records Parole or Probation Officer Case notes Self-Attestation Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 32 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2422 Housing Status at Six Months After Program Entry Record the appropriate housing status for the participant at six months after program entry as indicated in code values 1 through 9. X Case notes 2423 Housing Status at Enrollment Record the appropriate housing status for the participant at enrollment as indicated in code values 1 through 8. X Case notes 2424 Alcohol Drug Abuse Six Months After Enrollment Record 1 if the participant abused alcohol and or drugs at six months after enrollment. Record 0 if the above conditions do not apply to the participant. X Case notes Self-Attestation 2433 Re-arrested within 12 months of Release for a New Crime Record 1 if the participant was re-arrested within 12 months of release for a new crime. Record 0 if the participant does not meet the condition described above. X Probation or Parole Officer Justice system records Verification from Justice System Case notes Self-Attestation 2434 Re-arrested for a previous crime Record 1 if the participant was re-arrested for a previous crime. Record 0 if the above condition does not apply to the participant. Record 9 if this information is not available. X Probation or Parole Officer Justice system records Verification from Justice System Case notes Self-Attestation 2435 Re-incarcerated for a revocation of the parole or probation order for violations of terms of sentence Record 1 if the participant was re-incarcerated for revocation of parole. Record 2 if the participant was re-incarcerated for revocation of probation order for violations of terms of sentence. Record 3 if the participant was re-incarcerated for other violations of the terms and conditions of their sentence. Record 0 if the above conditions do not apply to the participant. X Probation or Parole Officer Justice system records Verification from Justice System Case notes Self-Attestation 2436 Not Re-arrested Record 1 if the participant was not re-arrested. Record 0 if the above condition does not apply to the participant. X Probation or Parole Officer Justice system records Verification from Justice System Case notes Self-Attestation 2437 Date arrested for new previous crime Record the date that the participant was arrested for a new or previous crime. Leave blank if the above condition does not apply to the participant. X Probation or Parole Officer Justice system records Verification from Justice System Case notes Self-Attestation 2438 Convicted for new previous crime Record 1 if the participant was convicted of a new crime. Record 2 if the participant was convicted of a previous crime. Record 0 if the above condition does not apply to the participant. Record 9 if this information is not available. X Probation or Parole Officer Justice system records Verification from Justice System Case notes Self-Attestation SECTION E.06 - REENTRY EMPLOYMENT OPPORTUNITIES YOUTH 2500 Secondary school enrollment status at arrest Record 1 if the participant was a secondary school student at the time of their arrest. Record 2 if the participant was a secondary school graduate at the time of their arrest. Record 3 if the participant was a secondary school dropout at the time of their arrest. Record 0 if the participant does not meet the conditions described above. X Case notes Self-Attestation 2502 Youth Offender status at enrollment Record 1 if the participant is currently in returning from or has been in a juvenile correctional facility. Record 2 if the participant is currently in returning from or has been in a juvenile detention facility. Record 3 if the participant is currently on leaving or has been on juvenile probation. Record 4 if the participant is currently in leaving or has been in juvenile alternative sentencing or diversion. Record 5 if the participant is currently in returning from or has been in an adult prison. Record 6 if the participant is currently in returning from or has been in an adult jail. Record 7 if the participant is currently on leaving or has been on adult probation. Record 8 if the participant is currently in leaving or has been in adult sentence or diversion. Record 0 if the at-risk participant is not an offender. X Direct Referral from Juvenile Justice System or Adult Criminal Justice System Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation For REO grantees In the event that the justice system cannot provide this information because of confidentiality requirements grantees may use a self-attestation from the enrollee or if the enrollee is a minor a self-attestation letter from a parent or guardian. 2505 Date verified Selective Service registration Enter date verified Selective Service Registration Leave blank for participants who are not required to sign up for selective service. X X Verification from Selective Service Administration Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 33 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2510 Completed diversion without out-of-home placement Record 1 if diversion was completed without out-of-home placement. Record 0 if the participant does not meet this condition. Leave blank if participant did not receive diversion services. X Parole or probation officer Verification from the Justice System Case notes Self-Attestation 2511 Records expunged Record 1 if the participant s record was expunged. Record 0 if the participant does not meet this condition. Leave blank if participant did not receive expungement legal services. X Parole or probation officer Verification from the Justice System Case notes Self-Attestation 2512 Records sealed Record 1 if the participant s record was sealed. Record 0 if the participant does not meet this condition. Leave blank if participant did not receive sealing of records assistance. X Parole or probation officer Verification from the Justice System Case notes Self-Attestation 2516 Date of postsecondary education or training placement Record the date of participant s placement into postsecondary education or training. Leave blank if the participant was not placed into postsecondary education or training. X Copy of School or Training Provider Enrollment Record Case notes 2523 Date entered degree or certificate program Record the date on which the participant entered the degree or certificate program. Leave blank if the participant did not enter into a degree or certificate program. X Copy of School or Training Provider Enrollment Record Case notes 2525 Date arrested for new crime after enrollment Record date on which participant was arrested for new crime after enrollment. Leave blank if this data element does not apply to the participant. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2526 Convicted for new crime committed after enrollment Record date on which participant was convicted for new crime after enrollment. Leave blank if this data element does not apply to the participant. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2527 Type of crime Record 1 if participant was arrested convicted for a violent felony. Record 2 if participant was arrested convicted for a non-violent felony. Record 3 if participant was arrested convicted for a misdemeanor. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2528 Reached 12-month point since release from correctional facility or placement on probation Record 1 if participant has reached 12-month point since release from correctional facility or placement on probation. Record 0 if the participant does not meet this condition. X Case notes Case records showing date released from correctional facility or placed on probation 2529 Convicted for new crime committed within 12 months of release from correctional facility or placement on probation Record 1 if participant was convicted for new crime committed within 12 months of release from correctional facility or placement on probation. Record 0 if the participant does not meet this condition. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2530 Incarcerated for new crime committed after enrollment Record 1 if the participant was incarcerated for a new crime committed after enrollment. Record 0 if the participant does not meet this condition. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2542 Arrested for new crime in follow-up period Record 1 if participant was arrested for a new crime in follow-up period. Record 0 if participant was not arrested for a new crime in follow-up period. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2543 Date arrested for new crime in follow-up period Record the date on which the participant was arrested for new crime in follow-up period. Leave blank if this data element does not apply to the participant. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2544 Convicted for new crime committed in follow-up period Record the date on which the participant was convicted for new crime in follow-up period Leave blank if this data element does not apply to the participant. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 34 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2545 Incarcerated for new crime committed in follow-up period Record 1 if participant was incarcerated for new crime committed in follow-up period. Record 0 if the participant does not meet this condition. X Parole or probation officer Verification from the Justice System Justice system records Case notes Self-Attestation 2546 Housing Status at follow-up Record 1 if participant resides in stable housing at follow-up. Record 2 if participant resides in temporary housing at follow-up. Record 3 if participant is homeless at follow-up. X Case notes SECTION E.07 - YOUTHBUILD 2607 Migrant Youth Record 1 if the participant is the youth and is a migrant worker or is a member of a migrant family. Record 0 if the participant does not meet the conditions described above. X Cross-Match with Public Assistance Records NFJP Eligibility Documents Cross-Match with State MIS Database Cross-Match with H-1B Record Signed Employer statement or letter on business letterhead Wage records family wage records Work permits Self-Attestation Case notes 2608 Offender Record 1 if the participant has been convicted of a crime by the juvenile justice system. Record 2 if the participant has been convicted of a crime by the adult correctional system. Record 0 if the participant does not meet the conditions described above. X Court documentation Resident of a detention facility group home or restricted state-run facility Letter of parole probation officer Police or Justice Department records Self-Attestation 2609 Secondary School Drop-Out Record 1 if the participant is a youth and has dropped out of secondary school. Record 0 if the participant does not meet the condition described above. X Letter documentation from the school stating the youth has dropped out School attendance record Self-Attestation 2610 Child of Incarcerated Parent or Legal Guardian Record 1 if either of the youth s parents or legal guardian is incarcerated at the time of the youth s enrollment into the YouthBuild program. Record 0 if the participant does not meet the condition described above. X Court records Applicant statement SECTION E.08 - MISCELLANEOUS DATA ELEMENTS AND USER DEFINED FIELDS 2700 Social Security Number Record the Social Security Number SSN assigned to the participant. NOTE THE SSN MUST NOT BE INCLUDED UNLESS SPECIFIED UNDER PROGRAM OR FUNDING STREAM REPORTING REQUIREMENTS. X X X X X X X X X SSN Card Other Federal or State ID with SSN SECTION E.10 - APPRENTICESHIP 2900 RAPIDS Number Record the RAPIDS number for the participant who is a registered apprentice Registered Apprenticeship Partners Information Data System . Leave blank if this data element does not apply. Note There are no RAPIDS numbers for pre-apprentices. X Cross-Match Note Data validation is not required for State Apprenticeship Agency SAA States that do not use RAPIDS because registered apprentices will not have a RAPIDS Number. Grantees reporting from SAA states that do not use RAPIDS may use the unique identifier for this data element or they may use a corresponding number meeting the AN 12 data type and field length requirements for this data element. 2902 Date Enrolled in Pre-Apprenticeship Record the date the participant started the pre-apprenticeship program. Leave blank if this data element does not apply. X Vendor Training Provider Records Signed Training Contract Electronic Records Attendance Sheets or Records Case notes 2904 In Pre-Apprenticeship Program with an Articulated Agreement Record 1 if the participant is in a pre-apprenticeship program where a Memorandum of Understanding MOU Memorandum of Agreement MOA or other formal agreement exists between the pre- apprenticeship program and the Registered Apprenticeship Program or Industry-Recognized Apprenticeship Program. Record 2 if no formal agreement exists between the pre-apprenticeship program and an apprenticeship program. Leave blank if this data element does not apply. X Memorandum of understanding MOU or similar agreement Employer Vendor Training Provider Records Electronic Records Attendance Sheets or Records Case notes 2905 Date Completed Pre-Apprenticeship Record the date the participant completed the pre-apprenticeship program. Leave blank if this data element does not apply. X Vendor Training Provider Records Signed letter from an administrator or program manager of the quality pre- apprenticeship program Certificate of completion issued by the Registration Agency Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 35 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2908 Date Started Apprenticeship Record the date the participant started the apprenticeship program. Leave blank if this data element does not apply. X X Davis-Bacon Certificate Documentation from RAPIDS 2.0 s AI Apprentice Information Demographic Portal ETA Form 671 Section II Apprenticeship Agreement or the SAA equivalent with email or similar confirmation from a USDOL Office of Apprenticeship representative or a representative from the State Apprenticeship Agency e.g. State Director or ATR Apprenticeship Training Representative 2909 Expected Completion Date Apprenticeship Record the expected completion date of the apprenticeship program whether or not the participant is expected to complete the program during their participation. Leave blank if this data element does not apply. X X Appendix A from the program s Standards of Apprenticeship documenting length of time for the RAP for Time-Based RAPs or approximate length of time for competency-based or hybrid programs Documentation from RAPIDS 2.0 s AI Apprentice Information Demographic Portal identifying the individual and their expected completion date ETA Form 671 Section II Apprenticeship Agreement or the SAA equivalent Cross match Other electronic record from RAPIDS 2.0 or an SAA s information management system containing this information. 2910 Type of Apprenticeship Program Record 1 if the apprenticeship program is a Time-Based program. Record 2 if the apprenticeship program is a Competency-Based program. Record 3 if the apprenticeship program is a Hybrid program. Leave blank if this data element does not apply. X Cover page of Appendix A from the program s Standards of Apprenticeship documenting length of time for the RAP for Time-Based RAPs or approximate length of time for competency-based or hybrid programs. Davis-Bacon Certificate identifying the individual and type of program Printout from AI Demographic Portal ETA Form 671 Section II Apprenticeship Agreement or the SAA Equivalent 2911 Date Completed Apprenticeship Record the date the participant completed the apprenticeship program. Leave blank if this data element does not apply. X X Certificate of Completion issued by the Registration Agency Davis-Bacon Certificate Printout from AI Demographic Portal Other electronic record from RAPIDS 2.0 or SAA equivalent 2912 Type of RTI Provider Record 1 if the provider of Related Training Instruction RTI is a Joint Apprenticeship Training Committee. Record 2 if the provider of RTI is a Community College. Record 3 if the provider of RTI is a Vocational or Technical School. Record 4 if the provider of RTI is a 4-year educational institution. Record 5 if the provider of RTI is an entity other than those previously noted. Leave blank if this data element does not apply. X The name of the entity should clarify whether it is a JATC Voc Tech School Community College 4-year educational institution or something else Employer Agreement Printout from AI Demographic Portal A Davis-Bacon Certification may be utilized if the sponsor is also the RTI provider Invoice or other financial document from the RTI provider Course schedule or pages from a catalogue for the entity A printout or screen shot from the website Attachment II Source Documentation Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 36 of 36 Data Element No. Data Element Name WIOA refers to elements in the Joint PIRL Data Element Definitions Instructions Requirements by Program Source Documentation at least one of the following Program Specific Parameters if applicable Wagner - Peyser WIOA Adults WIOA Dislocated Workers WIOA Youth Dislocated Worker Grants DWG TAA National Farmworker Jobs Program NFJP Indian and Native American Program INA Reentry Employment Opportunities REO Adult Reentry Employment Opportunities REO Youth YouthBuild Jobs for Veterans State Grants JVSG H1B Job Corps Apprenticeship 2917 Exit Wage Record the hourly wage received on the Date of Exit. Leave blank if this data element does not apply. X Electronic record printout screen shot from the AI Demographic Portal Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as milIndividual Training Account ITA ry employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 A Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs ETA will conduct UI wage match for non-state grantees 2918 Wage at Entry into Apprenticeship Record the hourly wage received on the date of entry into the apprenticeship program. Leave blank if this data element does not apply. X ETA Form 671 or SAA equivalent Electronic record from RAPIDS e.g. AI Demographic Portal screen shot or SAA equivalent Cross-Match with State and Out-of-State UI Quarterly Wage Records intrastate and interstate Federal Government Employment Records such as milIndividual Training Account ITA ry employment Department of Defense Office of Personnel Management and US Postal Service Cross-Match with Federal Administrative Wage Record Databases such as the National Directory of New Hires State New Hires Registry Signed Follow-up Survey Response from Program Participants Copy of Pay Check Stubs Payroll Slip or Leave and Earnings Statements minimum of two per TEGL 26-16 Income Tax Records W-2 Form or Other Records from the State Department of Revenue or Taxation Railroad Retirement System Quarterly Tax Payment Forms such as IRS Form 941 A Signed Letter from an Employer on Company Letterhead attesting to an individual s employment status and earnings Self-Employment or Sales Commission Worksheets Signed and Attested to by Program Participants Cross-Match with Partner Program Administrative Databases such as TANF SNAP or other public assistance programs Attachment III III-1 References DOL-Only Data Validation Workforce Innovation and Opportunity Act Pub. L. 113-128 Government Performance and Results Act GPRA of 1993 Public Law 103-62 107 Stat. 285 Joint Rule for Unified and Combined State Plans Performance Accountability and the One- Stop System Joint Provisions Final Rule WIOA Joint Final Rule published at 81 FR 55792 Aug. 19 2016 Employment and Training Administration Workforce Innovation and Opportunity Act Final Rule WIOA DOL Final Rule published at 81 FR 56071 Aug. 19 2016 Workforce Innovation and Opportunity Act WIOA Common Performance Reporting OMB No. 1205-0526 DOL-only Performance Accountability Information and Reporting System OMB No. 1205-0521 TEGL 10-16 Change 1 Performance Accountability Guidance for Workforce Innovation and Opportunity Act WIOA Title I Title II Title III and Title IV Core Programs August 23 2017 TEGL 18-16 Change 1 Change 1 to Training and Employment Guidance Letter 18-16 Program Eligibility and Enrollment Guidance for the National FarmworkerJobs Program July 12 2021 TEGL 19-16 Guidance on Services provided through the Adult and Dislocated Worker Programs under the Workforce Innovation and Opportunity Act WIOA and the Wagner- Peyser Act Employment Service ES as amended by title III of WIOA and for Implementation of the WIOA Final Rules March 1 2017 TEGL 03-17 WIOA Annual Performance Report Submission September 12 2017 TEGL 07-18 Guidance for Validating Jointly Required Performance Data Submitted under the Workforce Innovation and Opportunity Act WIOA December 19 2018 Attachment III III-2 TEGL 14-18 Aligning Performance Accountability Reporting Definitions and Policies Across Workforce Employment and Training Programs Administered by the U.S. Department of Labor DOL March 25 2019 The SCSEP Data Validation Handbook referenced in Attachment I http www.scsep-help.com Documentation DataValidation.aspx Employment and Training Administration source for WIOA requirements https www.dol.gov agencies eta wioa The Performance and Results website addresses how performance is measured reported and evaluated at the Employment and Training Administration https www.dol.gov agencies eta performance