TEGL 10-16 Change 2.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION WIOA Performance CORRESPONDENCE SYMBOL OPDR OWI DATE September 15 2022 RESCISSIONS TEGL 10-16 Change 1 EXPIRATION DATE Continuing ADVISORY TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 10 -16 CHANGE 2 TO STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE INNOVATION AND OPPORTUNITY ACT STATE WORKFORCE AGENCIES STATE WORKFORCE ADMINISTRATORS STATE WORKFORCE LIAISONS FROM BR ENT PARTON Acting Assistant Secretary SUBJECT Performance Accountability Guidance for Workforce Innovation and Opportunity Act WIOA Core Programs 1. Purpose. This g uidance updates Training and Employment Guidance Letter TEGL 10-16 Change 1 published August 23 2017 and developed jointly by the U.S. Departments of Labor DOL and Education ED the Departments . Within ED the Office of Career Technical and Adult Education OCTAE will update Program Memorandum PM 17-2 and the Rehabilitation Services Administration RSA will update Technical Assistance Circular TAC 17-01 to be consistent with the changes reflected herein. With this issuance the Departments update the guidance to reflect changes made to the information collection request OMB Control No. 1205-0526 after August 23 2017 and incorporate other changes to improve clarity of the guidance.2. Action Requested. States are requested to distribute this information to the appropriate State and loca l staff. Please make this information available to the appropriate program reporting performance accountability and technical staff. 3. Summary and Background.a. Summary TEGL 10-16 Change 2 rescinds and replaces TEGL 10-16 Change 1 published on August 23 2017. Attachment XI summarizes substantive and technical revisions that differ from Change 1 in the order in which they appear in this document 2 TEGL 10 -16 Change 2. The remainder of this guidance remains unchanged from TEGL 10 -16 Change 1 which was published in August 20 17 . b. Background This guidance TEGL 10 -16 Change 2 updates the guidance to reflect changes made to the information collection request OMB Control No. 1205 -0526 after Change 1 was issued as well as add s clarifying language to the guidance . WIOA section 116 establishes performance accountability indicat ors and performance reporting requirements to assess the effectiveness of States and local areas in achieving positive outcomes for individuals served by the workforce development system s six core programs . These six core programs are the Adult Dislocated Worker and Youth programs authorized under WIOA title I and administered by DOL the Adult Education and Family Literacy Act AEFLA program authorized under WIOA title II and administered by ED the Employme nt Service program authorized under the Wagner -Peyser Act as amended by WIOA title III and administered by DOL and the Vocational Rehabilitation VR program authorized under title I of the Rehabilitation Act of 1973 Rehabilitation Act as amended by W IOA title IV and administered by ED . WIOA provides a historic opportunity to align performance -related definitions streamline performance indicators integrate reporting and ensure comparable data collection and reporting across all six of these core pro grams while also implementing program -specific requirements related to data collection and reporting . Through this guidance the Departments explain the performance accountability requirements in section 116 of WIOA part 677 of the Joint WIOA Final Rul e also reproduced in 34 CFR parts 361 VR and 463 AEFLA and the performance reporting requirements in the WIOA Joint Performance Accountability Information and Reporting System WIOA Performance information collection request ICR approved by the Office of Management and Budget OMB as Control No. 1205 -0526 . Specifically this guidance addresses the Methodology and guidance for calculating the s ix primary indicators of performance for the core programs Definitions of 1 reportable individual 2 participant 3 exit and 4 period of participation and Guidance related to 1 career services vs. training services and 2 incumbent worker training. Where applicable this document refers to data elements in the WIOA J oint Participant Individual Record Layout Joint PIRL . 1 Additional references are also made to the DOL - 1 ETA Form -9170 the WIOA Participant Individual Record Layout Joint PIRL has been approved with OMB Control Number 1205 -0526 Workforce Innovation and Opportunity Act Common Performance Reporting 3 only PIRL as applicable for the DOL -administered programs. The specific sections of this guidance can be found on the following pages Section Page Primary Indicators of Performance 4 A. Employment Rate 2nd Quarter After Exit 7 A-1. Title I Youth Education and Employment Rate 2nd Quarter After Exit Quarter 8 B. Employment Rate 4th Quarter After Exit 9 B-1. Title I Youth Education and Employment Rate 4th Quarter After Exit Quarter 9 C. Median Earnings 2nd Quarter After Exit 10 D. Credential Attainment 11 E. Measurable Skill Gains 17 F. Effectiveness in Serving Employers 24 Categories of Enrollment Reportable Individual Participant Date of Exit from the program 30 Self -Service and Information -Only Activities 38 Period of Participation 38 Career Service and Training Service Guidance 40 Incumbent Worker Training Under Title I 43 4. Operating Guidance. a. Definitions of Terms Related to the Performance Accountability System . This guidance uses the following terms . See Attachment I for complete definitions. Common Exit Competitive Integrated Employment Customized Training Employment Exit Incu mbent worker Integrated Education and Training Program IET expiration date May 31 2024 available at https www.dol.gov agencies eta performance reporting . The PIRL provides a stan dardized set of data elements definitions and reporting instructions used to describe the characteristics activities and outcomes of WIOA participants. 4 Participant Participant Individual Record Layout Period of participation Reportable individual Secondary school diploma Unsubsidized employment b. Primary Indicators of Performance. Under section 116 b 2 A of WIOA there are six primary indicators of performance A. Employment Rate 2nd Quarter After Exit The percentage of participants who are in unsubsidized employment during the second quarter after exit from the program for ti tle I Youth the indicator is the percentage of participants in education or training activities or in unsubsidized employment during the second quarter after exit B. Employment Rate 4th Quarter After Exit The percentage of participants who are in unsubsidized employment during the fourth quarter after exit from the program for title I Youth the indicator is the percentage of participants in education or training activities or in unsubsidized employment during the fourth quarter after exit C. Median Earnings 2nd Quarter After Exit The median earnings of participants who are in unsubsidized employment during the second quarter after exit from the program D. Credential Attainment The percentage of those participants enrolled in an education or training program excluding those in on -the -job training OJT and customized training who attain a recognized postsecondary credential or a secondary school diploma or its recognized equivalent during participation in or within one year after exit from the program . A participant who has attained a secondary school diploma or its recognized equivalent is included in the percentage of participants who have attained a secondary school diploma or its recognized equivalent only if the participant also is employed or is enrolled in an education or training program leading to a recognized postsecondary credential within one year after exit from the program E. Measurable Skil l Gains The percentage of program participants who during a program year are in an education or training program that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains defined as documented acade mic technical occupational or other forms of 5 progress towards such a credential or employment . Depending on the type of education or training program documented progress is defined as one of the following Documented achievement of at least one educa tional functioning level of a participant who is receiving instruction below the postsecondary education level Documented attainment of a secondary school diploma or its recognized equivalent Secondary or postsecondary transcript or report card for a sufficient number of credit hours that shows a participant is meeting the State unit s academic standards 2 Satisfactory or better progress report towards established milestones such as completion of OJT or completion of one year of an apprenticeship program or similar milestones from an employer or training provider who is providing training or Successful passage of an exam that is required for a particular occupation or progress in attaining technical or occupational skills as evidenced by trade - related benchmarks such as knowledge -based exams. F. Effectiveness in Serving Employers WIOA sec tion 116 b 2 A i VI requires the Departments to establish a primary indicator of performance for effectiveness in serving employers . The Departments piloted three approaches designed to gauge three critical workforce needs of the business community. 1. Approach 1 Retention with the same employer addresses the programs efforts to provid e employers with skilled workers 2. Approach 2 Repeat Business Custome rs addresses the programs efforts to provid e quality engagement and services to employers and sectors and establish productive relationships with employers and sectors over extended period s of time and 2 Within each State there is an administrative unit that provides authorization to postsecondary ins titutions within the State . States differ in the requirements to which they hold postsecondary institutions responsible for satisfactory progress . Progress for WIOA purposes must comply with any applicable State standards . Likewise every State has a State Educational Agency that establishes education standards for secondary education within the State which would apply for purposes of determining if a participant is meeting the State s academic standards . 6 3. Approach 3 Employer Penetration Rate addresses the programs efforts to provide quality engagement and services to all employers and sectors within a State and local economy . Since this indicator is a new approach for measuring performance under WIOA s six core program s the Departments began implementing a pilot program in PY 2017 States were required to select two of the three approaches to report to the Departments . The Departments use d these data to assess a permanent approach for measuring this indicator . States also had the option to voluntarily develop an additional State -specific approach for measuring effectiveness in serving employers and to report data from this approach to the Departments . The Departments assessed the States reporting of the pilot approaches and publish ed a Notice of Proposed Rulemaking to define the indicator in 2022 . The methodologies for calculating most of the primary indicators of performance are written as equations see ETA -9169 for specifications clearly identifying which cohorts are in the numerator and which cohorts are in the denominator . In cases where there are conditions that apply to both the numerator and denominator the condition is represented in italics at the beginning of the discussion about the indicator . These primary indicators of performance apply to all six core programs except that the indicators for credential attainment and measurable skill gains do not apply to the title III Employment Service program. For the thr ee employment -related performance indicators employment rate in the second and fourth quarter s after exit and median earnings in the second quarter after exit status in unsubsidized employment and quarterly earnings may be determined by direct Unemploym ent Insurance UI wage match Federal employment records military employment records or supplemental wage information . Participants who are in the military or in a Registered Apprenticeship program are also considered as employed and their quarterly ea rnings are calculated for the purpose of these indicators. Supplemental wage information may be collected in those circumstances where quarterly wage records are not available or may not apply e.g. for participants who are self -employed or for participants who decline to provide a social security number SSN . States must submit supplemental wage information to the Departments by using the data reporting instruments i.e. PIRL and Statewide and Lo cal Performance Report Template and Specifications . The Departments prot ocols on the use and reporting of supplemental wage information are described in Guidance on the 7 use of Supplemental Wage Information to implement the Performance Accountability Requ irements under the Workforce Innovation and Opportunity Act .3 In addition as set forth in more detail in Attachment II Table A and Attachment II Table B under very limited circumstances some participants who exit programs are excluded from the performance calculations for the six indicators. These categ ories of exclusions apply to participants in all six core programs who exit for any of the reasons described in Attachment II Table s A and B. Additionally participants receiving services under WIOA sec tion 225 are excluded from exit -based measures described in Attachment II Table C. Furthermore participants who have exited a program but for whom exit -based information e.g. employme nt-related information is not yet available are not included in performance calculations until such data subsequently become available. For the employment -related indicators i.e. employment rate in the second and fourth quarter s after exit and median earnings in the second quarter after exit if employment status is recorded as Information not yet available or if total earnings are recorded as 999999.99 data were not yet available the participant record will be excluded from the performance calculations. The Departments anticipate however that data for the employment indicators will generally be available as there is a two -quarter lag built into the reporting times for the employment - and wage -based indicators to allow time for reporting participant exit and conducting direct UI wage record match . The methodology for calculating the primary indicators of performance for the core programs and the operational parameters determining the population assessed for each prim ary indicator are as follows A. Employment Rate 2nd Quarter After Exit Employment Rate 2nd Quarter After Exit is the percentage of program participants who are in unsubsidized employment during the second quarter after exit from the program. Methodology Calculation includes all program participants except those participating in the title I Youth program whic h will be discussed separately below 3 See Guidance on the use of Supplemental Wage Inf ormation to implement the Performance Accountability Requirements under the Workforce Innovation and Opportunity Act joint guidance issues on June 1 2017 via th e OCTAE PM 17 -6 ETA TEGL 26 -16 and RSA TAC 17 -04. 8 The number of participants who exited during the reporting period who are found to be employed either through direct UI wage record match Federal or military employment records or supplemental wage information in the second quarter after the exit quarter DIVIDED by the number of participants who exited during the reporting period . Operational Parameters When calculating levels of performance for t his indicator States must include all participants exiting the title I Adult title I Dislocated Worker title II AEFLA title III Employment Service and title IV VR programs however States must not include in either the numerator or denominator those participant s who exit during the reporting period for any of the reasons listed in Attachment II Table A or Attachment II Table C PIRL 923 regarding exclusions . A-1. Title I Youth Education and Employment Rate 2nd Quarter After Exit Title I Youth Education and Employment Rate 2nd Quarter After Exit is the percentage of title I Youth program participants who are in education or training activities or in unsubsidiz ed employment during the second quarter after exit from the program. Methodology Calculation includes all title I Youth program participants The number of title I Youth program participants who exited during the reporting period who are found to be employed either through direct UI wage record match Federal or military employment records or supplemental wage information OR found to be enrolled in secondary education postsec ondary education or occupational skills training including advanced training in the second quarter after the exit quarter DIVIDED by the number of title I Youth program participants who exited the program during the reporting period. Operational Parameters Calculations for determining levels of performance for t his indicator include all participants who exit the title I Youth program except those that exit for any of the reasons listed in Attachment II Table B or Attachment II Table C PIRL 923 . Title I Youth who are in the AmeriCorps program or Job Corps program in the second quarter after exit are counted as a success in the tra ining portion of the indicator. 9 B. Employment Rate 4th Quarter After Exit Employment Rate Fourth Quarter After Exit is the percentage of program participants who are in unsubsidized employment during the fourth quarter after exit from the program. Methodology Calculation includes all program participants except those participating in the title I Youth program whic h will be discussed separately below The number of participants who exited during the reporting period who are found to be employed either through direct UI wage record match Federal or military employment records or supplemental wage information in the fourth quarter after the exit quarter DIVIDED by the number of participants who exited during the reporting period. Operational Parameters Calculation of levels of performance for t his indicator includes all participants who ex it from the title I Adult title I Dislocated Worker title II AEFLA title III Employment Service and title IV VR programs except States must not include in either the numerator or denominator those who exit for any of the reasons listed in Attachment II Table A. B-1. Title I Youth Education and Employment Rate 4th Quarter After Exit Title I Youth Education and Employment Rate Fourth Quarter After Exit is the percentage of program participants who are in education or training activities or in unsubsidized employment during the fourth quarter after exit from the program. Methodology Calculation includes all title I Youth program participants who exit from the program The number of title I Youth program participants who exited the program during the reporting period who are found to be employed either through direct UI wage record match Federal or military employment records or supplemental wage information OR found to be enrolled in secondary educati on postsecondary education or occupational skills training including advanced training in the fourth quarter after the exit quarter DIVIDED by the number of title I Youth program participants who exited the program during the reporting period. 10 Operati onal Parameters Calculation of levels of performance for t his indicator includes all participants who exit from the title I Youth program except those who exit for any of the reasons listed in Attachment II Table B. Title I Youth who are in the AmeriCorps program or Job Corps program in the fourth quarter after exit are counted as a success in the tra ining portion of the indicator. C. Median Earnings 2nd Quarter After Exit Median Earning s 2nd Quarter After Exit is the median earnings of program participants who are in unsubsidized employment during the second quarter after exit from the program as established through direct UI wage record match Federal or military employment records or supplemental wage information . Methodology To calculate the median earnings for all participants employed in the second quarter after exit from any of the core programs including the title I Youth program Total quarterly earnings for all participants employed in the second quarter after exit are collected by either direct wage record match or supplemental wage information . The collected quarterly wage information values are listed in order from the lowest to the highest value . The value in the middle of this list is the median earnings value where there is the same quantity of numbers above the median number as there is below the median number . As a note States must report actual wages paid not wages promised for subse quent quarters. In accordance with the WIOA regulations and joint guidance on supplemental wage information 4 if quarterly wage records are not available for a participant States are permitted to report earnings using supplemental wage information . When using supplemental wage information States must use the source documents identified on page s 9 through 13 in Attachment I of the joint guidance for validating jointly required performance data .5 The Wage Conversion Chart Attachment III is use d to convert supplemental wage or earnings information values into a quarterly earnings value . These conversions are the result of calculations using actual wage data that have been verified through source documentation. When using the Wage Conversion Chart it is important to distinguish between wage and earnings as they are used in this guidance . Wage s are often expressed as a ratio of earnings over a specific period of time e.g. 4 See Guidance on the use of Supplemental Wage Information to implement the Performance Accountability Requirements under the Workforce Innovation and Opportunity Act joint guidance issued on June 1 2017 via th e OCTAE PM 17 -6 ETA TEGL 26 -16 and RSA TAC 17 -04. 5 See Guidance for Validating Jointly Required Performance Data Submitted under t he Workforce Innovation and Opportunity Act WIOA joint guidance issued on December 19 2018 via the OCTAE PM 19 -1 ETA TEGL 07-18 and RSA TAC 19 -01 . 11 dollars per hour whereas earnings is the total earnings for the whole period . The Wage Conversion Chart should be used only when the wage rate and not the information on quarterly earnings is available . Operational Parameters The following participants and any associated earnings figures are excluded from the calculation for median earnings Participants who have exited and are not employed in the second quarter after exit PIRL 1602 Employed in 2nd Quarter After Exit Quarter with code value 0 Participants who have exit ed a program and for whom earnings information is not yet available o PIRL 1602 Employed in 2nd Quarter After Exit Quarter with code 09 Information not yet available or o PIRL 1603 Type of Employment Match 2nd Quarter After Exit Quarter with code value 5 Information not yet available or o PIRL 1704 Wages 2nd Quarter After Exi t Quarter with code value 999999.99 Information not yet available or blank . There is a two -quarter lag built into the reporting times for the wage - and employment - based indicators to allow time for reporting participant exit and conducting direct wage record match. After two quarters if a direct wage record match or supplemental wage information is still not available wages will be converted to 0 perma nently . Wages reported as 0 will indicate that the participant was not employed in the second quarter after exit thereby counting as a negative outcome in the Employment Rate 2nd Quarter After Exit indicator and excluding that participant from the Median Earnings 2nd Quarter After Exit indicator . Examples of this include Participants who have exited from a program and who have 0 income . Participants who have exited a program and are in subsidized employment. Participants who have exited for any of the reasons listed in Attachment II Table s A through C. D. Credential Attainment Credential Attainment is the percentage of those participants enrolled in an education or training program excluding those in OJT and customized training who attained a recognized postsecondary credential or a secondary school diploma or its recognized equivalent during participation in or within one year after exit from the program. 12 A participant who has attained a secondary school diploma or its recognized equivalent is included in the percentage of participants who have attained a secondary school diploma or its recognized equivalent only if the participant also is employed or is enrolled in an education or training program leading to a recognized postsecondary crede ntial within one year after exit from the program. Methodology Calculation includes all participants who exited from a program and were in either a postsecondary education or training program other than OJT and customized training OR in a secondary education program at or above the 9 th grade level without a secondary school diploma or its equivalent The number of participants who exited during the reporting period who obtained a recognized postsecondary credential during the program or within one year after exit OR those who were in a secondary education program and obtained a secondary school diploma or its recognized equivalent during the program or within one year after exit and were also employed or in an education or training program leading to a recognized postsecondary credential within one year after exit DIVIDED by the number of participants enrolled in an education or training program excluding those in OJT and customized training who exited during the reporting period. Operational Parameters Credential Attainment This indicator measures attainment of two types of credentials either a recognized postsecondary credential or a secondary school diploma or its recognized equivalent. Definition of a Recognized Postsecondary Credential A recognized postsecondary cre dential is defined as a credential consisting of an industry -recognized certificate or certification a certificate of completion of an apprenticeship a license recognized by the State involved or Federal government or an associate or baccalaureate degre e as well as graduate degrees for purposes of the VR program as required by sec tion 103 a 5 of the R ehab ilitation A ct. A recognized postsecondary credential is awarded in recognition of an individual s attainment of measurable technical or industry occupational skills necessary to obtain employment or advance within an industry occupation . These technical or industry occupational skill s generally are based on standards developed or endorsed by employers or industry associations . 13 Certificates awarded by workforce development boards WDBs and work readiness certificates are not included in this definition because neither type of certif icate is recognized industry -wide and they do not document the measurable technical or industry occupational skills necessary to gain employment or advance ment within an occupation. Likewise such certificates must recognize technical or industry occupational skills for the specific industry occupation rather than general skills related to safety hygiene etc. even if such general skills certificates are broadly required to qualify for entry -level employment or advancement in employment . Although these types of certificates may not count towards the credential attainment indicator these types of certifications may lead to positive outcomes in other performance indicators so it may be valuabl e to provide services that lead to such certificates depending on the requirements and eligibility for individual programs . Services that lead to these types of certificates often do not meet the definition of training or education therefore in such cas es those participants are also excluded from the denominator of this measure . Sections 766 -769 of the Higher Education Act of 1965 as a mended authorize the Model Comprehensive Transition and Postsecondary Programs for Students with Intellectual Disabilities . ED provides grants to institutions of higher education or consortia of institutions of higher education to enable them to create or expand high quality inclusive model comprehensive transition and postsecondary programs for stud ents with intellectual disabilities. These programs support students with intellectual disabilities in continuing academic career and technical and independent living instruction to prepare them for employment. Students may or may not earn a recognized p ostsecondary credential upon completing these programs. Therefore WIOA core programs particular ly the VR program must review whether participants who complete these programs earn a credential that meets the definition of a recognized postsecondary crede ntial. A variety of different public and private entities issue recognized p ostsecondary credentials . Below is a list of the types of organizations and institutions that award recognized postsecondary credentials not all credentials by these entities meet the definition of recognized postsecondary credential . A State educational agency or a State agency responsible for administering vocational and technical education within a State An institution of higher education described in section 1 02 of the Higher Education Act of 1965 as amended 20 USC sec tion 1002 that is qualified to participate in 14 the student financial assistance programs authorized by title IV of that Act. This includes community colleges proprietary schools and all other institutions of higher education that are eligible to participate in Federal student financial aid programs An institution of higher education that is formally controlled or has been formally sanctioned or chartered by the governing body of an Indian tribe or tribes A professional industry or employer organization e.g. National Institute for Automotive Service Excellence certification National Institute for Metalworking Skills Inc. Machining Level I credential or product manufacturer or developer e.g. recognized Microsoft Information Technology certificates such as Microsoft Certified IT Professional MCITP Certified Novell Engi neer a Sun Certified Java Programmer etc. using a valid and reliable assessment of an individual s knowledge skills and abilities The Employment and Training Administration s ETA Office of Apprenticeship or a recognized State apprenticeship agency A public regulatory agency which awards a credential upon an individual s fulfillment of educational work experience or skill requirements that are legally necessary for an individual to use an occupational or professional title or to practice an occupation or profession e.g. Federal Aviation Administration aviation mechanic license or a State -licensed asbestos inspector A program that has been approved by the Department of Veterans Affairs to offer educati on benefits to veterans and other eligible persons or ETA s Job Corps program which issues certificates for completing career training programs that are based on industry skills standards an d certification requirements. Definition of a Secondary School Diploma or Recognized Equivalent For purposes of the credential attainment performance indicator a secondary school diploma or alternate diploma commonly referred to as high school diploma is one that is recognized by a State and that is included for accountability purposes under the Elementary and Secondary Education Act of 1965 ESEA as amended by the Every Student Succeeds Act ESSA . A secondary school equivalency certification signifies that a stude nt has complete d the requirements for a high school education. The types of 15 recognized equivalents for those not covered under ESEA that would satisfy this performance indicator are those recognized by a State. Examples of secondary school diplomas al ternate diplomas and recognized equivalents recognized by individual States include Obtaining certification of attaining passing scores on a State -recognized high school equivalency test. Earning a secondary school diploma or State -recognized equivalent through a credit bearing secondary education program sanctioned by State law code or regulation. Obtaining certification of passing a State recognized competency -based assessment. Completion of a specified number of college credits. Types of Acceptable Credentials The following are acceptable types of credentials that count toward the credential attainment indicator Secondary school diploma or recognized equivalen t Associate degree Bachelor s degree Graduate degree for purposes of the VR program Occupational licensure Occupational certificate including Registered Apprenticeship and Career and Technical Education educational certificates Occupational certification Other recognized certificates of industry occupation al skills completion sufficient to qualify for entry -level or advancement in employment Note WIOA sec tion 3 52 defines a recognized postsecondary credential as a credential consisting of an industry -recognized certificate or certification a certificate of completion of an apprenticeship a license recognized by the State involved or Federal Government or a n associate or baccalaureate degree . Graduate degrees are not included in the definition of a recognized postsecondary credential . Therefore graduate degrees do not count towards credential attainment except for the title IV VR programs which are permitted to include graduate degrees as a type of recognized credential because of statutory and regulatory requirements specific to that program .6 6See sec. 103 a 5 of the Rehabilitation Act 34 CFR 361.48 b 6 and 81 FR 55629 55677 Aug. 19 2016 . 16 Who Is Included in the Denominator of the Credential Attainment Indicator Not all participants who exit will be included in the Credential Attainment denominator . Participants who are enrolled in a postsecondary education or training program except for OJT and Customized Training during participation or who are enrolled in a secondary education program at or above the 9 th grade level without a secondary school diploma or equivalent during participation are included in the credential attainment denominator once they have reached one year after exit subject to the Special Rule below . Special Rule Relating to Secondary School Diplomas and Recognized Equivalents in the Calculation of the Credential Attainment Indicator As required in WIOA sec tion 116 b 2 A iii p articipants who obtain a secondary school diploma or its recognized equivalent must also meet an additional condition before they are counted as a successful outcome and included in the numerator of the credential attainment indicator . These participants must be employed or enrolled in an education or training program leading to a recognized postsecondary credential within one year following exit. For each core program a description of who is considered enrolled in an education or training program and thus included in the credential attainment indicator follows Title I Adult and Dislocated Worker All participants who are in a title I Adult - or Dislocated Worker -funded training program or receiving training from a DOL partner program that shares a common exit with title I Adult or Dislocated Worker which was not OJT or customized training are included in the credential attainment indicator. Title I Youth All in-school Youth ISY are included in the credential attainment indicator since they are attending secondary or postsecondary school at program entry . Only out -of-school Youth OSY who participate in one of the following are included in the credential attainment indicator o the program element occupational skills training o the program element education offered concurrently with workforce preparation o secondary education at or above the 9 th grade level during participation in the title I Youth program o postsecondary education during participation in the title I Youth program o Title II -funded adult education at or above the 9 th grade level during participation in the title I Youth program o Youth Build during participation in the title I Youth program 17 o Job Corps during participation in the title I Youth program Title II AEFLA The following AEFLA program participants are included in this measure o For the secondary school diploma or its recognized equivalent Participants without a secondary school diploma or its recognized equivalent at program entry who were enrolled in a secondary education program at or above the 9 th grade level. o For the recognized postsecondary credential Participants who were dually enrolled in and exited from a postsecondary education or training program. Title IV VR The following VR program participants are included in this measure o All participants who have participated in an educational or training program leading to a postsecondary credential . o All participants who were enrolled in secondary education and who had the attainment of a secondary school diploma or its equivalent identified on their Individualized Plan for Employment IPE at some point during their period of participation . Exclusions from the Measure Participants who exited a program and who were enrolled in the following are excluded from the credential attainment indicator a. OJT only b. Customized training only or c. The title III Employment Service program Wagner -Peyser only . Also participants who exit for any of the reasons listed in Attachment II Table s A through C are excluded from the credential attainment indicator . E. Measurable Skill Gains The Measurable Skill Gains indicator is the percentage of participants who during a program year are in an education or training program that lead s to a recognized postsecondary credential or employment and who are achieving documented academic technical occupational or other forms of pr ogress towards such a credential or employment see 20 CFR 677.155 a 1 v . 18 The measurable skill gain s indicator is used to measure interim progress of participants who are enrolled in education or training services for a specified reporting period . Therefore it is not an exit -based measure . Instead it is intended to capture important progressions through pathways that offer different services based on program purposes and participant needs and can help fulfill the vision for a workforce system th at serves a diverse set of individuals with a range of services tailored to individual needs and goals . Depending upon the type of education or training program in which a participant is enrolled documented progress is defined as one of the following 1. Documented achievement of at least one educational functioning level of a participant who is receiving instruction below the postsecondary education level 2. Documented attainment of a secondary school diploma or its recognized equivalent 3. Secondary or postsecondary transcript or report card for a sufficient number of credit hours that shows a participant is meeting the State unit s academic standards 4. Satisfactory or better progress report towards established milestones such as completio n of OJT or completion of one year of an apprenticeship program or similar milestones from an employer or training provider who is providing training or 5. Successful passage of an exam that is required for a particular occupation or progress in attaining technical or occupational skills as evidenced by trade -related benchmarks such as knowledge -based exams. Documenting Progress for Types of Measurable Skill Gains 1. Documented achievement of at least one educational functioning level of a participant who is receiving instruction below the postsecondary level Programs may measure educational functioning level gain in one of three ways a States may compare the participant s initial educational functioning level as measured by a pre -test with the participant s educational functioning level as measured by a post -test 7 7 The approved pre - and post -tests must be based on the list of tests the Secretary of Education determines to be suitable for use in the National Reporting System for Adult Education. The list of approved assessments is published annually in the Federal Register . For the most recent Federal Register notice as of the date of this guidance s ee 19 b States that offer adult high school programs that lead to a secondary school diploma or its recognized equivalent may measure and report educational gain through the awarding of credits or Carnegie units or c States may report an educational functioning level gain for participants who exit a program below the postsecondary level and were enroll ed in postsecondary education and training after exit during the progra m year . A program below the postsecondary level applies to participants enrolled in a basic education program. 2. Documented attainment of a secondary school diploma 8 or its recognized equivalent Programs may document attainment of a secondary school diploma or its recognized equivalent if the participant obtains certification of attaining passing scores on all parts of a State -recognized high school equivalency test or the participant obtains a diploma or State -recognized equivalent documenting satisfactory completion of secondary studies or an alternat e diploma 9 including a high school or adult secondary school diploma. 3. Secondary or postsecondary transcript or report card for a sufficient number of credit hours that shows a participant is meeting the State unit s academic standards For secondary education this gain may be documented through receipt of a secondary transcript 10 or report card for one semester showing that the participant i s achieving the State unit s policies for academic standards . For postsecondary education this gain must demonstrate a sufficient number of credit hours which is at least 12 hours per semester or equivalent 11 or for part -time students a total of at least 12 hours over the course of two completed semesters or equivalent during a 12 -month period that shows a participant is achieving the State unit s academic standards or the equivalent for other than credit hour programs . For example if a postseco ndary student completed 6 hours in the spring semester and 6 more hours in the fall semester and those semesters crossed two program year s they would not count as a skill gain in the first program year but they would count as a skill gain in the second p rogram year. Tests Determined To Be Suitable for Use in the National Reporting System for Adult Education Department of Education 86 FR 69021 December 6 2021 . https www.federalregister.gov d 2021 -26360 8 Secondary school diploma refers to a regular high school diploma as defined in section 8101 43 of the ESEA as amended by the ESSA . 9 Alternat e diploma must meet the requirements under the ESEA as amended by the ESSA . 10 Secondary transcript is specific to youth attending high school. 11 For gain type three the Departments recomm end that States and local areas develop policies suitable for the applicable academic system in use by the secondary or postsecondary institution in which the participant is enrolled including but not limited to semesters trimesters quarters and clock hours for the calculation of credit hours or their equivalent when documenting progress towards Measurable Skill Gains. 20 4. Satisfactory or better progress report towards established milestones such as completion of OJT or completion of one year of an apprenticeship program or similar milestones from an employer or training provider who is providing training Documentation for this gain may vary as programs should identify appropriate methodologies based upon the nature of services being provided but progress reports must document substantive skill development that the participant has achieved . The gain may be documented by a satisfactory or better progress report from an employer or training provider . Progress reports may include training reports on milestones completed as the individual masters the required job skills or steps to complete an OJT or app renticeship program . Increases in pay resulting from newly acquired skills or increased performance also can be used to document progress. Milestones should be established in advance of the education or training program or in advance of the program year b eing measured to be considered an established milestone. Note In the description of this type of Measurable Skill Gains completion of one year of an apprenticeship is just one example of a timeframe that may be established for achieving a satisfactory or better progress report towar d a n established milestone and the one year timeframe should not be construed as a required timeframe or the only way that a participant in an apprenticeship can achieve a Measurable Skill Gain . 5. Successful passage of an exam that is required for a particular occupation or progress in attaining tec hnical or occupational skills as evidenced by trade - related benchmarks such as knowledge -based exams Documentation for this gain may include passage of a component exam in a Registered Apprenticeship program employer -required knowledge -based exam sati sfactory attainment of an element on an industry or occupational competency -based assessment or other completion test necessary to obtain a credential. Methodology Calculation includes all participants The number of program participants during the reporting period who are in an education or training program that lead s to a recognized postsecondary credential or employment and are achieving measurable skill gains based on attainment of at least one type of gain DIVIDED by the number of program participants during the reporting period who are in an education or training program that leads to a recognized postsecondary credential or employment . 21 Participants who during any point in the program year are in an education or train ing program that leads to a recognized postsecondary credential or employment are included in the denominator . This includes participants who continue to receive services as well as those who have participated during the reporting period and have exited th e program . Data for the denominator in this calculation are drawn from PIRL 1811 Date Enrolled During Program Participation in an Education or Training Program Leading to a Recognized Postsecondary Credential or Employment and PIRL 1813 Date Completed During Program Participation an Education or Training Program Leading to a Recognized Credential or Employment . The denominator for this indicator includes all individuals where the range of dates between PIRL 1811 and PIRL 1813 or the end of th e report period if PIRL 1813 is null overlaps with the program year being measured. For title I and title IV VR participants who complete their education or training prior to the start of a program year but have not exited and are still receiving service s are not included in the denominator for program years that occur after their completion date in PIRL 1813. If a participant starts a new education or training program after the date report ed in PIRL 1813 grantees must remove the date in PIRL 1813 and re place the date in PIRL 1811 with the new education or training start date . The numerator is the number of program participants defined above who achieved at least one type of gain . A participant may have achieved more than one type of gain in a reporting period however only one gain per participant in a reporting period may be used to calcu late success on the M easurable Skill Gain s indicator. Operational Parameters All participants who during a program year are in an education or training program that leads to a recognized postsecondary credential or employment are counted in the calculation of this indicator . Participants who exit for any of the reasons listed in Attachment II Table s A and B are excluded from the measurable skill gains indicator . The following participants in education or training programs are included Title I Adult and Dislocated Worker All participants who are in a title I Adult - or Dislocated Worker -funded training program or training from a DOL partner program that shares a common exit with title I Adult or Dislocated Worker are includ ed in the M easurable Skill Gain s indicator which includes funding a training program for a secondary school program equivalent . This includes all participants in work -based training. Refer to the Incumbent Worker Training section on page 43. 22 Title I Youth All ISY are included in the measurable skill gains indicator since they are attending secondary or postsecondary school . Only OSY who are in one of the following are included in the indicator o the program element occupational skills training o the program element education offered concurrently with workforce preparation o secondary education during participation in the title I Youth program o postsecondary education during participation in the title I Youth program o Title II -funded adult education during participation in the title I Youth program o the Youth Build program during participation in the title I Youth program o Job Corps during participation in the title I Youth program Title II AEFLA All participants in title II AEFLA programs are considered to be in an education program leading to a recognized postsecondary credenti al or employment and as such would be included in the measurable skill gains indicator . Title IV VR All VR program participants who are in an education or training program that leads to a recognized secondary or postsecondary credential or employment which is identified on the individual s IPE would be included in the measurable skill gains indicator . Additional Op erational Parameters Participants are only included in the denominator one time per reporting period i.e. program year regardless of how many skill gains they achieve in a given program year unless the individual has more than one period of participat ion in a given program year . Likewise participants are only included in the numerator one time per reporting period i.e. program year regardless of how many skill gains they achieve in a given program year unless the individual has more than one perio d of participation in a given program year see Section 10 page 3 8 for discussion on periods of participation. A participant who exits the program and re -enrolls in the program during the same program year and is in an education or training program will be in the indicator two times for that particular program year as explained in the discussion of periods of part icipation in Section 9 of this guidance The M easurable Skill Gains indicator is different from the other indicators because it is not exit -based meaning that a participant can achieve a measurable skill gain while still participating in a program and 23 Programs should not delay enrollment or services to participants until a new program year even if programs believe there is insufficient time for the participant to make any type of M easurable Skill Gain by the end of that program year . For performance accountability purposes the measurable skill gains indicator calculates the number of participants who attain at least one type of gain during each period of participation within a given program year . Since this indicator is not exit - based ea ch unique period of participation in an education or training program triggers inclusion in the calculation . Participants will achieve a successful outcome in the indicator as long as they attain one type of gain applicable to the core programs . States sho uld record all measurable skill gains achieved by participants in a program year and report the most recent gain of each gain type although only one gain is required per participation period per program year to meet performance outcomes . See the example below for how this would apply in a typical scenario . Example Chris enters an American Job Center and becomes a participant on October 2 20 22 PY 22 . He exits the program on February 10 20 23 . During this time Chris achieves two types of gain under the measurable skill gain s indicator. He re -enters the program as a participant on June 11 20 23 PY 22 . By the end of the program year June 30 20 23 he is still in his second participation period . During this time Chris obtains an additional ty pe of gain under the measurable skill gain s indicator. In this example Chris has two periods of participation and two positive outcomes on the measurable skill gain s indicator . Although two types of gain were achieved in the first period of participation only one of the two types of gains counts toward the indicator in the first participation period . During the second period of participation another type of gain was achieved before the end of the program year which counts as another positi ve outcome towards the measurable skill gains indicator. This information is collected for all core programs except the title III Employment Service program as part of the Measurable Skill Gains Report Template . If a participant achieves more than one type of measurable skill gain in a reporting period the most recent gain of each gain type should be recorded on the Measurable Skill Gains Report Template. 24 Operational Parameters Individual Core Programs The ap propriate types of measurable skill gains for each core program are detailed in the table below . These parameters are intended to focus performance accountability under measurable skill gain s on the services that are allowable under the respective statutory provisions. Operational Parameters Individual Core Programs Core Program Type of Measurable Skill Gains Title I Adult and Dislocated Worker Measured by achievement of any of the 5 types of Measurable Skill Gains No specific measurable skill gain s types required for specific Adult or Dislocated Worker participants Title I Youth Measured by achievement of any of the 5 types of Measurable Skill Gains No specific Measurable Skill Gains types required for specific Youth participants Type of skill gain should be based on the youth s individual service strategy Title II AEFLA For all participants performance may be measured by - Achievement of a t least one educational functioning level or - Documented attainment of a secondary school diploma or its recognized equivalent. For participants enrolled in a workplace literacy or integrated education and training program performance may be measured by achievement of any of the 5 Measurable Skill Gains. Title IV VR May be measured by achievement of any of the 5 types of M easurable Skill Gains . F. Effectiveness in Serving Employers WIOA sec tion 116 b 2 A i VI requires the Departments to establish a primary indicator of performance for effectiveness in serving emp loyers . As planned the Departments will define this indicator through rulemaking . The Departments implement ed this indicator in the form of a pilot program to test the rigor and feasibility of three approaches to solicit State input on suggested employer measures the State voluntarily develops and reports and to subsequently set a standardized indicator . This 25 indicator is reported on an annual basis therefore the reporting period for the effectiveness in serving employers indicator is the program year . As described in the Joint WIOA Final Rule and the Joint WIOA Performance ICR OMB Control No. 1205 -0526 t he Departments developed three approaches for measuring effectiveness in serving employers . Until the Departments finalize the indicator States must continue to select two of these three approaches to report on this indicator . Governors also may establish and report on a third State -specific approach for measuring effectiveness in addition to the two Departmental approaches selected. The three approaches implemented by the Departments are designed to gauge three critical workforce needs of the business community 1 Providing employers with skilled workers 2 Providing quality engagement and services to employers and sectors and establishing productive relationships wi th employers and sectors over extended period s of time and 3 Providing quality engagement and services to all employers and sectors within a State and local economy . a Three Approaches to Measuring Effectiveness in Serving Employers Each State must continu e to select two and may also develop a third State - established measure s . 1 Retention Retention with the same employer This approach captures the percentage of participants who exit and are employed with the same employer in the second and fourth quarters after exit . States must use wage records to identify whether a participant s employer wage record indicates a match of the same establishment identifier such as a Federal Employer Identification Number FEIN or State tax id in the second and fourth quarters . This approach is useful in determining whether the core programs are serving employers effectively by improving the skills of their workforce and decreasing employee turnover. 2 Repeat Business Customers Percentage of repeat employers using services within the previous three years This approach tracks the percentage of employers who receive services that use core program services more than once . 26 This approach is useful in de termining whether employers who receive services from the core programs are satisfied with those services and become repeat customers. This approach also assesses the workforce system s ability to develop and maintain strong relationships with employers ov er extended periods of time. 3 Employer Penetration Rate Percentage of employers using services out of all employers in the State This approach tracks the percentage of employers who are using the core program services out of all employers represented in an area or State served by the public workforce system i.e. employers served . States are required to track data elements E1 E4 in Attachment IV Table A Effectiveness in Servin g Employers Specifications of the WIOA joint reporting requirements for employer penetration rate and repeat business customer measures . American Job Centers will keep track of the number of establishments served within a program year and States will co llect that data and compare it to the aggregate number of employers in a given State and or county . This approach is useful in determining whether the core programs are serving a large portion of employers in an area and are adequately meeting the workforce needs of the area . b How to Calculate In order to implement the effectiveness in serving employers indicator as a shared indicator the Departments recommend that States centralize the coordination of data collection and reporting into a single agency . Since the measure is dependent on the Bureau of Labor Statistics BLS Quarterly Census of Employment and Wages QCEW data UI wage data and an establishment identifier such as an employer FEIN or State tax ID the Departments anticipate that the State Workforce Agency SWA may be best pos itioned to report this measure for the State. States have flexibility in determining which agency is responsible for tracking these services including the collection of the data and the setting of goals with the local workforce boards . Approach 1 Ret ention with the Same Employer Percentage of participants with wage records who exit and were employed by the same employer in the second and fourth quarters after exit. 27 Methodology The number of participants with wage records who exit during the reporting period and were employed by the same employer during the second quarter after exit and the fourth quarter after exit DIVIDED by the number of participants with wage records who exit and were employed during the second quarter after exit . For this measure States must report on data element 1618 Retention with the Same Employer in the 2nd Quarter and the 4th Quarter in the WIOA Joint PIRL . This data element is calculated based on information included in the wage record matches for participants in their fourth quarter after exit. This means that the only participants who are included in this approach are those for whom a wage record match is available . To count as a yes for this m easure the participant must have the same establishment identifier such as an employer FEIN or State tax ID in both the second and fourth quarters after exit . This creates the numerator for this measure . The denominator for this measure is calculated ba sed on those participants with wage records who were employed in the second quarter after exit . Approach 2 Repeat Business Customers Percentage of employers who have used WIOA core program services more than once during the last three reporting periods . Methodology The total number of establishments as defined by B ureau of Labor Statistics BLS QCEW program served during the current reporting period i.e. o ne program year and that during the prior three reporting periods have used core program services more than once DIVIDED by the number of establishments as defined by BLS QCEW served during the current reporting period. This measure is a unique count of employers who use WIOA core programs more than once . Regardless of the incidence of repeat usage of WIOA core program services a n employer who uses WIOA core program services more than once during the last three reporting periods should be counted only once in this calculation . Note As th is indicator is implemented it is the Departments intent to look forward until three program years worth of data become available . The Departments are not requiring States to use data for s ervices delivered to employers prior to July 2016 to fulfill the prior three reporting periods requirement . The reporting period for this indicator is a program year July 1 through June 30 . 28 For this measure States must report on data elements E 3 and E 4 as shown in Attachment IV Table A - Effectiveness in Serving Employers Specifications . Please note that for employers with more than one physical location the QCEW reports each work site as a separate establishment and therefore the total numbe r of business establishments receiving services should be counted this way. Attachment IV Table B also includes definitions for the different categories of Core Program Services that may be counted when calculating levels of performance for the effectiveness in serving employers indicator . For example a placement through title IV would fall under t he Worker Recruitment Assistance category and would therefore count as a core program service. Note For more information about QCEW see section e below. Approach 3 Employer Penetration Percentage of employers using WIOA core program services out of all employers in the State . Methodology The total number of establishments as defined by the BLS QCEW program that received a service or if it is an ongoing activity are continuing to receive a service or other assistance during the reporting period DIVIDED by the total number of establishments as defined by BLS QCEW. This measure is a unique count of employe rs using WIOA core programs. If an establishment receives or continues to receive more than one service during the reporting period i.e. during the program year that establishment should be counted only once in this calculation. For this measure S tates must report data elements E1 and E2 found i n WIOA Effectiveness in Serving Employers Data Elements and Specifications part of the WIOA joint reporting requirements see Attachment IV Table A for the data elements and their definitions . For employers with more than one physical location the QCEW reports each work site as a separate establishment and therefore the total number of business establishments receiving services should be counted this way. Attachment IV Table B also includes definitions for the different categories of Core Program Services that may be counted when calculating this measure . For example a placement through the title IV VR program would fall under the 29 Worker Recruitment Assistance cat egory and would therefore count as a core program service . Note For more information about QCEW see section e below. c Pilot Program Until the Departments identify a permanent indicator through rulemaking States must continue to select two of the three approaches to report as discussed above and may voluntarily develop at the Governor s discretion an additional third State -specific approach to report as a suggested indicator for the Departments . These three approaches are ou tlined in the WIOA joint reporting requirements . Data reporting references include PIRL data element 1618 Retention with the Same Employer in the 2nd Quarter and 4th Quarter and Effectiveness in Serving Employer Data elements i.e. E1 E2 E 3 and E4 i n Attachment IV Table A. States must implement and report on two of three approaches with results to be included in the WIOA annual report. 12 W hen submitting results for the Employer Penetration approach States should submit the most recently available QCEW data published by BLS . For States that choose to develop an additional approach the outcomes for that approach should be reported as numerators and denominators in the Pilot Approaches section of the Statewide Performance Report Template f or Effectiveness in Serving Employers . A brief definition of the calculation should be included in the Report Certification Additional Comments s ection of the same report template . d Reporting Effectiveness in Serving Employers to the Departments The reporting methodology depends on the approaches selected. Retention with the Same Employer in the 2nd Quarter and the 4th Quarter data element 1618 is calculated using data collected in the PIRL and therefore can be aggregated and reported like the other primary performance indicators. The Employer Penetration and Repeat Business Customers approaches are not based on individual participant data and will not be derived from the PIRL . Therefore States must establish 12 When submitting data on the Statewide Performance Report Template for the Effectiveness in Serving Employers States should report only on the two approaches used for the pilot . If data are not yet available States should enter zeros for the numerator and denominator for each pilot approach selected. 30 processes and policies for collect ing and validating data related to these approaches before reporting the outcomes in the Statewide Performance Reporting Template . e Overview of the BLS QCEW Program The QCEW program publishes a quarterly count of employment and wages reported by employers covering 98 percent of U.S. jobs available at the county Metropolitan Statistical Area MSA State and national levels by industry . The Departments consider this data collected from the States to be an accurate count of the total work sites in a given State or county . For more information about the QCEW program and for accessing the worksite counts in a given State or county please visit http www.bls.gov cew . c. Categories of Enrollment Reportable Individual Participant Date of Program Exit . Reportable Individual The category of reportable individual as set forth in 20 CFR 677.150 b 34 CFR 361.150 b and 34 CFR 463.150 b allows the Departments to identify the individuals who engaged with the workforce development system on an initial level . By definition this includes two categories 1 those individuals who are also participants in a given program and 2 those who do not meet the requirements to become a participant . For the purposes of performance reporting the second category is what this guidance refers to as reportable individuals and when the Departments report on reportable individuals it only refers to this c ategory to avoid double counting of participants .13 The Departments will use this category to track the number of individuals who may tak e part in self -services receiv e information -only services or activities or those who do not complete the program requirements for eligibility or for participation . A reportable individual is an individual who has taken action that demonstrates an intent to use program services and who meets specific reporting criteria of the program including 13 The Department of Labor has produced a tool with more information on Reportable Individuals titled Understanding Reportable Individuals and Participants for Performance A Guide to Reporting Services that can be found at https performancereporting.workforcegps.org resources 2017 08 01 09 32 Understanding -Reportable - Individuals -and -Participants -for -Performance -A-Guide -to-Reporting -Servic es 31 1 Indivi duals who provide identifying information including those what are determined ineligible to become a participant for a particular program 2 Individuals who only use the self -service system 3 Individuals who only receive information -only services or activi ties or 4 For purposes of the title IV VR program only a student with a disability who solely receives pre -employment transition services and who does not apply for VR services who is not determined eligible and who does not have an approved IPE . The Departments will not negotiate levels of performance or impose sanctions based on the outcomes of reportable individuals because only participants are included in the performance indicators . However the Departments require inclusion of certain infor mation about reportable individuals in the State annual performan ce reports and associated WIOA performance reporting instruments or program -specific performance reporting instruments . For example t he Departments will track the number of individuals takin g part in self -services receiving information -only services or activities or failing to complete the program requirements for eligibility or participation. Collecting such information allows the Departments to identify the individuals who engaged with the system on an initial level but who do not become participants which allows the system to accurately represent the number of individuals served by the system . Titles I and III Programs Reportable Individuals period of activity Although a reportable individual does not exit as defined in 677.150 c because they are never considered a participant a new period of reportable individual activity occur s when more than 90 consecutive days have elapsed since the last service or activity inclu ding provision of identifying information occurred. Title II AEFLA Program Reportable Individuals period of activity Although a reportable individual does not exit as defined in 463 .150 c for tracking purposes a reportable individual will eventually stop being reported and therefore a reportable individual is exited when 90 days have elapsed since the last date of service and no future services are planned . This means the individual has had 90 days of no services including self -service and information -only service since being identified as a reportable individual see 34 CFR 463.150 c 1 . Title IV VR Program Reportable Individuals period of activity Although a reportable individual does not exit as defined in 361 .150 c for tracking purposes it is necessary to determine when a reportable individual stops being a 32 reportable individual. For a student with a disability who solely receives pre -employme nt transition services and does not apply to the VR program the VR agency discontinues reporting when the individual no longer meets the definition of a student with a disability as reported in RSA -911 data element 22. Once a student with a disability re ceives a pre - employment transition service the student must be reported on the RSA -911 even if the student is not receiving a pre -employment transition service in a quarter if the student meets the definition of a student with a disability. However if a student with a disability has applied and been determined eligible for VR services and has an approved and signed IPE the student s service record would be closed when the student satisfies the definition of exit at 34 CFR 361.150 c because his or h er service record is closed pursuant to 34 CFR 361.43 or 361.56 . At that time the student would be considered to have exited the VR program for purposes of WIOA s performance accountability system as a participant. For all other reportable individuals und er the VR program the individual will be determined to have exited the VR program as of the date reported in RSA -911 data element 353 Date of Exit . Participant Although t he definition of participant is consistent across the core programs there are some slight differences to account for programmatic requirements . As mentioned above while all participants are technically considered reportable individuals not all reportable individuals meet the requirements to bec ome participants. For the WIOA title I Adult title I Dislocated Worker and title III Employment Service programs a participant is a reportable individual who has received services other than the services described in 20 CFR 677.150 a 3 after satisfy ing all applicable programmatic requirements for the provision of services such as eligibility determination. For the WIOA title II AEFLA program a participant is a reportable individual who has received services other than the services described in 34 CFR 463.150 a 3 after satisfying all applicable programmatic requirements for the provision of services such as eligibility determination . As set forth in more detail in 20 CFR 677.150 a 3 34 CFR 361.150 a 3 and 34 CFR 463.150 a 3 as applicable the following individuals are not participants Individuals in a n AEFLA program who have not completed at least 12 contact hours Individuals who only use the self -service system and Individuals who receive information -only services or activities which provide readily available information that does not require an assessment by a staff member of the individual s skills education or career objectives. 33 For the title I Youth program a participant is a reportable individual who has satisfied all applicable program requirements for the provision of services including eligibility determination an objective assessment and development of an individual service strategy and received one or more of the 14 WIOA Youth program elements identified in sec tion 129 c 2 of WIOA . For the title IV VR program a participant is a reportable individual who has applied and been determined eligible for VR services has an approved and signed IPE and has begun to receive services under the IPE . In summary a participant is an individual who 1 Meets the definition of reportable individual 2 Has received services other than the services described in 20 CFR 677.150 a 3 34 CFR 361.150 a 3 or 34 CFR 463.150 a 3 as applicable and 3 Has satisfied all applicable programmatic requirements for the provision of services. The Departments will negotiate levels of performance and assess performance based on the outcomes of participants because the performance indicators are based on the experience of participants during or after program participation as applicable . Program matic Criteria for Becoming a Participant in Each of the Core Programs Due to the variability in programmatic criteria to receive services the particular services that trigger inclusion as a participant vary across the core programs Title I Adult and Dislocated Worker Receipt of any training services or individualized career services make s a reportable individual a participant . For basic career services a reportable individual becomes a participant when he or she receive s a service that is neither self -service nor information -only . See the chart in Attachment VII Table A which lists types of services received identifies those services as basic career services individualized career services or training services and states whether each type of service triggers inclusion in participation for the title I Adult and Dislocated Worker program s and for the title III Employment Serv ice program . Title I Youth When a reportable individual has satisfied all applicable program requirements for the provision of services including eligibility determination an objective assessment development of an individual service strategy and received one of the 14 WIOA Youth program elements other than the program element follow -up 34 services identified in sec tion 129 c 2 of WIOA he or she is considered a participant . See the chart in Attachment VII Table B . Title II AEFLA When a reportable individual in an AEFLA program has completed at least 12 contact hours he or she is considered a participant. Title III Employment Service When a reportable individual receives an individualized career service he or she is considered a participant . For basic career services a reportable individual becomes a participant when he or she receive s a service that is neither self -service nor information -only . See the chart in Attachment VII Table A . Title IV VR When a reportable individual has applied and been determined eligible for VR services has an approved and signed IPE and has begun to receive services under the IPE he or she is considered a participant . The date the individual begins receiving servic es under the IPE corresponds with data element 127 on the RSA -911. Exit Exit from a program as set forth in 20 CFR 677.150 c 34 CFR 361.150 c and 34 CFR 463.150 c generally occurs as described below when the participant has not received services for a specified period of time and has no additional services scheduled. The title IV VR program has a consistent but slightly different definition of exit to account for programmatic requirements . W hen future services are scheduled more than 90 days after the most recent date of service such as might happen when there is a delay before the beginning of training grantees should make sure that these partici pants are not automatically exited from their Management Information System MIS when 90 days have elapsed . Grantees must document that these future services have been scheduled when necessary in those rare instances where future services are needed to ta ke place more than 90 days out . Follow -up services do not change or delay exit as they may occur after exit in title I Adult and Dislocated Worker programs and can only occur after exit in the title I Youth program. 14 States must count each exit of a participant during the same program year as a separate period of participation if a participant has more than one exit in a program year . 14 Supportive services also do not delay exit. For the title I Adult and Dislocated Worker programs only participants may receive supportive services . The definition of supportive services for these programs requires that they may not be provided to an individual who would otherwise not be considered a participant. Additionally for the title I Youth program supportive services can be provided as a follow -up service and therefore can take place after exit without delaying the exit date . For the title IV VR program support services can be provided after the individual begins employment without delaying the exit date. 35 Note that follow -up services refers to a n allowable type of service in WIOA title I that take s place after placement into unsubsidized employment and mostly occur after exit while the term future services refers to services that are provided to active participants such as training but that are scheduled to take place at a future date. Program -Specific Criteria of Exit Title I Adult Dislocated Worker and Youth Title II AEFLA and Title III Employment Service programs The date of exit from the program is the last date of service . Specifically o The date of exit cannot be determined until 90 days have elapsed since the participant last received services furthermore there must be no plans to provide the participant with future services . At that point the date of exit is applied retroactively to the last date of service . o For determining whether 90 days have elapsed since the participant last received services do not include receipt by the participant of any self -service information - only services or activities or follow -up services as these services do not delay postpone or affect the date of exit. Because the date of exit is retroactive to the last date of service follow -up services in the title I Adult and Dislocated Worker programs may begin immediately following placement into unsubsidized employment if it is expected that the participant will not receive any future services other than follow -up services . For the title I Youth program follow -up services may begin immediately following the la st date of service if it is expected that the participant will not receive any future services other than follow -up services . Provision of follow -up services does not extend the date of exit . o PIRL data element 901 Date of Program Exit is used to collect and report the date of exit . For exit -based performance measures the quarter for collecting follow -up data is determined by the quarter in which the date of exit occurs . For example if the date of exit is between January 1st and March 31st the first qu arter after exit would be April 1st through June 30th . Title IV VR program o The participant s record of service is closed in accordance with 34 CFR 361.56 because the participant has achieved an employment outcome or the individual has not achieved an employment outcome or the individual has been determined ineligible after receiving services in accordance with 34 CFR 361.43. 36 o VR program participants are not considered to have exited if the service record is closed because the participant has achieved a supported employment outcome in an integrated setting but not in competitive integrated employment . o The RSA -911 data element 35 3 Date of Exit is the VR equivalent of PIRL data element 901 Date of Program Exit . For VR program participants who have achieved an employment outcome the exit date is at least 90 days after the attainment of the employment outcome and the individual h as met the requirements under 34 CFR 361.56. For VR program participants who have not achieved an employment outcome or have been determined ineligible after receiving services in accordance with 34 CFR 361.43 the exit is based on the date of the determin ation to close the service record . Common Exit for DOL Administered Programs Only DOL encourages States to use a common exit for DOL -administered programs and it envisions full implementation of a common exit across the DOL -administered core programs within each State. While DOL encourages States that implement common exit policies to i nclude all DOL -administered non -core programs within the scope of each State s common exit policy DOL recognizes the challenges this potentially poses . The decision of whether to implement a common exit policy or to include DOL -administered non -core prog rams within that policy is ultimately left to each state subject to the following requirements and exceptions . The WIOA final rule allows for States to establish common exit policies that include any of the DOL -administered non -core programs as defined in Appendix II except for the H -1B Job Training Programs which are not included in the list of required one -stop partners in WIOA section 121 b 1 B . A common exit occurs when a participant enrolled in multiple DOL -administered partner programs has not received services from any DOL -administered program to which the common exit policy applies for at least 90 days and no future services are planned. States that retain or develop a common exit policy must require that a participa nt is only exited when all the criteria for exit are met for the WIOA title s I and III core programs to which the common exit policy applies as well as any additional DOL -administered required partner programs to which the State s common exit policy appli es in which the participant is enrolled . The WIOA title I and title III core programs are WIOA title I Adult program WIOA title I Dislocated Worker program 37 WIOA title I Youth formula program and Wagner-Peyser Act Employment Service program. Additionally DOL encourages the additional required partner programs listed in section 121 b 1 B of WIOA i.e. the title I non-core programs that are under the authority of DOL to be included in the common exit policy. Those partner programs which may15 be included in a common exit policy are as follows Job Corps program under WIOA section 141 et seq. Native American programs under WIOA section 166 National Farmworker Jobs program under WIOA section 167 National Dislocated Worker Grants under WIOA section 170 YouthBuild program under WIOA section 171 Senior Community Service Employment Program SCSEP authorized under title V of the Older Americans Act of 1965 42 U.S.C. 3056 et seq. Trade Adjustment Assistance program TAA authorized under chapter 2 of title II of the Trade Act of 1974 19 U.S.C. 2271 et seq. Jobs for Veterans State Grants program JVSG authorized under chapter 41 of title 38 United States Code and Reentry Employment Opportunities program REO authorized under section 212 of the Second Chance Act of 2007 42 U.S.C. 17532 . If a State chooses to retain or implement a common exit policy the policy must require that a participant is exited when that individual has not received services for 90 days and no future services are planned with the exception of self-service information-only activities or follow-up services from any of the DOL-administered programs to which the common exit policy applies in which the participant is enrolled. States must identify the programs for which they have adopted a common exit policy in their annual narrative reports described in TEGL 05-18.16 Additionally States will identify in the Quarterly Performance Report Template ETA-9173 the programs that share a common exit with the program being reported. 15 Some programs may be required to be included in the common exit policy. Grantees should refer to guidance specific to these programs for more information. 16 See Workforce Innovation and Opportunity Act WIOA Annual Statewide Performance Report Narrative issued November 14 2018 DOL Employment and Training Administration Training and Employment Guidance Letter TEGL 05-18 https www.dol.gov agencies eta advisories training-and-employment-guid ance-letter-no-05-18. 38 d. Self -Service and Information -Only Activities . Workforce development system programs offer many services to the public both virtually and in person that are general in nature and not customized to an individual s needs . These are commonly known as self -services or information -only services or activities . These services do not co nstitute participation in a program . Therefore individuals who receive only self -services or information -only services or activities are considered reportable individuals not participants . As described in 20 CFR 677.150 a 3 ii A 34 CFR 363.150 a 3 ii A and 34 CFR 46 1.150 a 3 ii A self -service occurs when individuals independently access any workforce development system program s information and activities in either a physical location such as a n American Job Center resource room or partner agency or remotely via the use of electronic technologies. However it is important to note that not all virtual services are considered self -service . Any individual who accesses services virtually and who is provide d a level of support from WIOA program staff beyond independent job or information -seeking would not qualify as self -service . This more intensive level of service would qualify the individual as a participant. Information -only services or activities are those that provide readily available information that does not require an assessment by a staff member of the individual s skills education or career objectives . For further information on reportable individuals under the title I Adult and Dislocated Worker programs and on the title I II Employment Service program refer to Understanding Reportable Individuals and Participants for Performance A Guide to Reporting Services at https ion.workforcegps.org resources 2017 02 22 07 41 Understanding -Reportable - Individuals -and -Participants -for -Performance -A-Guide -to-Reporting -Se rvices . Please note that this guide is based on the information in this section and on Attachment VII Table A of this guidance. e. Period of Participation . For all indicators a period of participation refers to the period of time beginning when an individual becomes a participant and ending on the participant s date of exit from the program . States must count each participant s exit during the same program year as a separate period of participation for purposes of calculating levels of performance . For all indicators except the measurable skill gains indicator a new period of participation is counted each time a participant re -enters and exits the program even if both exits occur 39 during the same p rogram year . For the Measurable Skill Gains indicator both period s of participation are counted even if they do not exit during the program year for the second period of participation as both enrollments occur within the same program year and Measurable Skill Gains is not an exit -based indicator . The skill gain may be counted as soon as it is earned at any point during the program year in which it was earned . Attachment V illustrates the counting of periods of participation and its relation to each performance indicator . A person with more than one period of participation in a program year is counted separately for each period of participation in both the numerator and de nominator of each applicable performance indicator . Therefore the person is counted multiple times once for each period of participation . Specific examples of counting periods of participation are included in Attachment VI . State levels of performance on all primary indicators under WIOA are calculated as a percentage of the number of outcomes achieved for each reporting period whether quarterly or annually as applicable by the number of periods of participation during the same reporting period . Reporting Unique Participants The Departments have determined it necessary to calculate the unique number of participants being served each program year by each core program . As a result it is likely that many States and programs will need to modify their data systems and processes to be able to track each period of participation i.e. a duplicate count while also retaining the ability to calculate an unduplicated count of i ndividual participants across multiple periods of participation in any given program year . To meet this requirement States must 1. Develop systems to track multiple periods of participation within a program year 2. Calculate a unique count of individual participants across multiple periods of participation in any given program year and 3. Establish a unique identification number that will be retained by the same individual across multiple programs. Note that the Departments will not accept an SS N as a form of unique identifier unless specifically noted and required under the particular program. 40 f. Career Service and Training Service Guidance. WIOA section 116 d 2 specifies the data elements and outcomes to be included in the Statewide Annual Performance report for WIOA core programs . One of those elements is the average cost per participant of those participants who received career and training services respectively during the most recent program year and the three preceding program years sec tion 116 d 2 F of WIOA . WIOA provides specific definitions for career services sec tion 134 c 2 training services sec tion 134 c 3 and administrative costs sec tion 3 1 . Classifying Career Services and Training Services Whe n the definitions of career services and training services do not directly correlate to all the services provided by a core program the Departments have developed separate tables in Attachment VII Table s A through D of this TEGL identifying which specific services are to be classified as career services and which services are to be classified as training services . When a program service includes components of both career services and training services the programs must use those tables to determine which category will be used to ensure uniform reporting among all States and agencies . It may not be possible to classify all of a program s services as either a career or a training service . In other words a program may provide servi ces that go beyond the scope of career services and training services e.g. follow -up services for participants in the title I Adult Dislocated Worker or Youth program or instructional or program services for participants in the title II AEFLA progra m . In such instance s the program must report only those services that satisfy the definition of career services and training services for this particular reporting purpose. Identifying Career Services and Training Service Costs WIOA requires that the costs for career and training services be determined separately . Given that WIOA defines administrative costs separately from the definitions of career services and training services the Depa rtments made clear in the WIOA Performance ICR that State s must not include administrative costs when reporting costs for career services and costs for training services . Career and training costs include any career service or training service provided by a core program regardless of whether the service occur red at a one -stop center . Each of the data elements required by section 116 d 2 is presented in the context of activities performed and services provided by the core programs with no specificity that the activities or services be provided in a one -sto p center . Additionally section 41 121 b 1 A i of WIOA states that one -stop partners must provide access through the one -stop delivery system to such program or activities carried out by the entity including making the career services described in secti on 134 c 2 that are applicable to the program or activities available at the one -stop centers in addition to any other appropriate locations . Therefore consistent with the statutory requirement at least some career services must be provided at the American Job Center . However not all partners must provide career services at the American Job Center . Calculating Career Service and Training Service Costs Career Service Costs The calculation for the cost of providing career services described in section 134 c 2 Title I Adult title I Dislocated Worker title I Youth title III Employment Service and title IV VR programs Career Services Costs Total Expenditures for Career Services Total Participants receiving Career Services in the Program Title II AEFLA program Career Services Costs Total Expenditures for Career Services Total participants receiving career services in the Program. Core programs define the numerator in the calculation of career service costs differently therefore the numerator for each should be adjusted accordingly as follows Title I Adult Dislocated Worker and Youth 17 programs Total Expenditures for Career Services is calculated by subtracting the sum of administrative expenditures and training expenditures from total expenditures . It is important to note that the costs incurred by these particular programs are categorized only as cost s for career services training services and administrative costs. Title II AEFLA program Total Expenditures for Career Services is the sum of expenditures for career services indicated i n Attachment VII Table C provided by the Program. 17 For title I Adult Dislocated Worker and Youth programs DOL has developed a tool to help grantees determine which activities fall into which categories for calculating career and training services costs. https performancereporting.workforcegps.org resources 2019 07 05 13 29 Cost -Per -Participant -Tool -WIOA - Annual -Performance -Report 42 Title III Employment Service Total Expenditures for Career Services is calculated by subtracting the sum of administrative expenditures from total expenditures . It is important to note that the costs incurred by this particular program are categorized onl y as costs for career services and administrative costs. Title IV VR program Total Expenditures for Career Services is the sum of the cost s of purchased career services and career services provided directly by VR agenc y staff . The Total Participants Receiving Career Services in the Program is the total number of participants receiving either purchased career services or career services provided directly by VR agency staff . Training Service Costs Average Cost of Training Services per Participant Total expenditures for training services not including administrative costs the total number of participants receiving such services. Calculating Training Service Costs Special Circumstances Calculating training service costs when a participant is enrolled in a training program that spans program years Training cost should be reported as t hey were expended in each year if the total expenditures for each year can be determined . If only the t otal cost of training across several program years is known the total costs should be reported in evenly distributed amounts across program years. Calculating training service costs when a participant is co -enrolled and the partner program is contributin g to the training i.e. shared costs If participants are co -enrolled and a partner program is contributing to training costs States should only report the portion of training costs paid by the program completing the statewide performance report . The pa rtner program should report its share of the training costs on its own statewide performance report. Title I Adult Dislocated Worker and Youth programs Training costs for title I programs use the same definitions that are used for training expenditures including Incumbent Worker Training expenditures as appropriate in the ETA -9130 financial reports for each program. Title II AEFLA program Total Expenditures for Training Services is the sum of expenditures for training services indicated in Attachment VII Table C provided by the Program. 43 Title III Employment Service There are no training costs associated with the Employment Service. Title IV VR program Total Expenditures for Training Services is the sum of the costs of purchased training services and training services provided directly by VR agenc y staff . The Total Participants Receiving Training Services in the Program is the total number of participants receiving either purchased training services or train ing services provided directly by VR agency staff . Note A participant who receives more than one career service during the participant s period of participation is included in the denominator for the career services calculation only one time . The costs of all the career services the participant received are in cluded in the numerator . Similarly a participant who receives more than one training service during the participant s period of participation is included in the denominator for the training services calculation only one time . The costs of all the training services the participant received are included in the numerator . However if a participant has multiple periods of participation during a program year the participant will appear in the denominator of the career and training services calculation s more th an one time . For WIOA title I Adult Dislocated Worker and Youth programs and title III Employment Service programs a participant who receives career services or training services from multiple programs e.g. title I Adult and Dislocated Worker will be counted in the respective career services or training service denominator for all the programs from which they received services. Each core program will establish a process for separating the administrative costs from career service and training service costs . g. Incumbent Worker Training IWT Under Title I . For the WIOA title I Adult and Dislocated Worker programs local WDBs may use up to 20 percent of their total Adult and Dislocated Worker formula allocation to provide IWT see WIOA sec tion 134 d 4 . However the Departments do not consider individuals who receive only IWT to be parti cipants required for inclusion in the WIOA performance indicator calculations . Therefore individuals who receive only IWT are not included in WIOA performance indicator calculations for the core programs. 44 The Departments do not consider individuals rece iving IWT to be participants for the purpose of inclusion in WIOA performance indicator calculations because of WIOA sec tion 134 d 4 s unique eligibility requirements . Unlike other types of training incumbent worker eligibility is determined at the employer level by the local WDB which determines if the employer is eligible to have its employees receive IWT . There is no separate determination of the eligibility of any particular employee to receive IWT . Therefore an incumbent worker does not have to meet the eligibility requirements for career services and training services for the Adult and Dislocated Worker program s under WIOA . However if the incumbent worker meets eligibility requirements they may also be enrolled as a participant and receiv e other services from the WIOA Adult or Dislocated Worker program s or be a participant in a separate WIOA program . In that case their participation would be reported under the appropriate WIOA indicator of performance . This means that there are two distinct categories of IWT recipients those that are participants and are reported according to the same guidelines as any other part icipant receiving training and those who are reportable individuals who are receiving IWT. All recipients of IWT must be reported in the DOL -only PIRL under data element number 907 Recipient of Incumbent Worker Training regardless of whether they become a participant in one of the WIOA programs. The Departments also encourage the collection of incumbent worker SSNs as part of the training contract with the employer so that wage records will be available for these individuals . If no SSN is availabl e the State or Local WDB may use supplemental wage information to verify the wages reported . Incumbent worker training that is funded with Statewide Rapid Response funds data element 908 in the DOL -only PIRL under WIOA section 134 a 2 A i I must al so be reported under DOL -only PIRL data element 1501 Most Recent Date Received Rapid Response Services . Special Condition s for Reportable Individuals Receiving IWT Unlike other reportable individuals although reportable individuals receiving IWT are not participants for the purpose of inclusion in WIOA performance indicator calculations States and local area s are still required to report certain participant and performance data on all reportable individuals who receive o nly incumbent worker training . The required elements for these type of incumbent worker individuals are limited to the appropriate reportable individual code 4 in PIRL 903 or PIRL 904 basic information and the outcome elements needed to calculate incumbent worker t raining performance indicators for employment in the 2nd and 4th quarters after exit Median earnings in the 2nd quarter after exit Measurable Skill Gains and Credential Attainment see Attachment VIII for specific list of required elements . Since reportable individuals do not report a Date of Program Entry or Date of Program Exit the Departments will reference the m os t recent 45 date completed or withdrew from training to establish the cohorts for measuring outcomes for indi vidual s who have only received IWT . Reportable individuals receiving IWT through the title I Adult or Dislocated Worker programs must be reported in PIRL 907 using code values 1 2 or 3 . State and local boards may require additional elements be reported to collect additional information on incumbent workers which if collected should also be reported through the PIRL . h. Performance Score Calculation. The calculations of performance scores and sanctions determination process are discussed in greater detail in the Departments joint guidance on negotiations and sanctions .18 5. Inquiries . Questions regarding this guidance should be directed to the appropriate ETA Regional office. 6. References. See Attachment X. 7. Attachments. Attachment I Definitions of Terms Related to the Performance Accountability System Attachment II o Table A Exclusions PIRL Data Element 923 Title I Adult Title I Dislocated Worker Title II AEFLA Title III Employment Service and WI OA Title IV VR Programs o Table B Exclusions PIRL Data Element 923 Title I Youth program and o Table C Exclusions Sec. 225 of WIOA Attachment III Wage Conversion Chart Attachment IV o Table A Effectiveness in Serving Employers Data Elements Specifications o Table B Effectiveness in Serving Employers Specifications Employer Repeat Business Customers and Penetration Rate Attachment V Periods of Participation Effects on Indicators of Perf ormance Attachment VI Examples of Counting Periods of Participation for Exit -Based Indicators of Performance Attachment VII o Table A Participation Level Services Chart WIOA Title I Adult Title I Dislocated Worker and Title III Wagner -Peyser Act Empl oyment Service Program o Table B Participation Level Services Chart WIOA Title I Youth Program 18 See Negotiations and Sanctions Guidance for the Workforce Innovation and Opportunity Act WIOA Core Programs joint guidance issued on February 6 2020 via the OCTAE PM 20 -2 ETA TEGL 11 -19 and RSA TAC 20 -02. 46 o Table C Applicable Career and Training Services for WIOA Title II AEFLA Program and o Table D Participation Level Services Chart WIOA Title IV VR Progra m Attachment VIII Incumbent Worker Training Required Data Elements Attachment IX Reporting on Reportable Individuals Technical Details Attachment X References WIOA Operating Guidance Attachment XI Change 2 Substantive Revision s Index I-1 Attachment I Definitions of Terms Related t o the Performance Accountability System Common Exit occurs when a participant enrolled in multiple partner programs has not received services from any DOL -administered program in which the participant is enrolled to which the common exit policy applies for at least 90 days and no future services are planned. Competi tive Integrated Employment in general for in dividuals with disabilities work performed by an individual on a part -time or full -time basis including self - employment within an integrated setting within the community . The individual must be compensated at minimum wage or higher using the higher of the Federal State or local rate and at a rate comparable to the wage paid to non -disabled workers performing the same tasks including receiving the same benefi ts and opportunities for advancement . Customized Training is training that a. is designed to meet the specific requirements of an employer including a group of employers b. is conducted with a commitment by the employer to employ an individual upon suc cessful completion of the training and c. for which the employer pays i a significant portion of the cost of training as determined by the local board involved taking into account the size of the employer and such other factors as the local board dete rmines to be appropriate which may include the number of employees participating in training wage and benefit levels of those employees at present and anticipated upon completion of the training relation of the training to the competitiveness of a par ticipant and other employer -provided training and advancement opportunities and ii in the case of customized training involving an employer located in multiple local areas in the State a significant portion of the cost of the training as determined b y the Governor of the State taking into account the size of the employer and such other factors as the Governor determines to be appropriate. Employment Describes when an individual is working in a paid unsubsidized job or for participants in titles I II or III working 15 hours or more a week in an unpaid job on a farm or business operated by a family member or participant . A participant enrolled in the title IV VR program must be employed in a job that meets the definition of competitive integrated employment as defined in 34 CFR 361.5 c 9 including customized employment self - employment telecommuting or business ownership or supported employment as d efined I-2 in 34 CFR 361.5 c 53 in competitive integrated employment that is individualized and customized consistent with the unique strengths abilities interests and informed choice of the individual and includes ongoing support services for individu als with the most significant disabilities. Exit As defined for the purpose of performance calculations exit is the point after which a participant who has received services through any program meets the following criteria 1 For the adult disloca ted worker and youth programs authorized under WIOA title I the AEFLA program authorized under WIOA title II and the Employment Service program authorized under the Wagner -Peyser Act as amended by WIOA title III exit date is the last date of service. i The last day of service cannot be determined until at least 90 days have elapsed since the participant last received services services do not include self -service information -only services activities or follow -up services . This also requires t hat there are no plans to provide the participant with future services. 2 i For the VR program authorized under title I of the Rehabilitation Act as amended by WIOA title IV A The participant s record of service is closed in accordance with 34 CFR 3 61.56 because the participant has achieved an employment outcome or B The participant s service record is closed because the individual has not achieved an employment outcome or the individual has been determined ineligible after receiving services in acco rdance with 34 CFR 361.43. ii Notwithstanding any other provision of this section a participant will not be considered as meeting the definition of exit from the VR program if the participant s service record is closed because the participant has achi eved a supported employment outcome in an integrated setting but not in competitive integrated employment. 3 i A State may implement a common exit policy for all or some of the core programs in WIOA title I and the Employment Service program authorized under the Wagner -Peyser Act as amended by WIOA title III and any additional required partner program s listed in sec tion 121 b 1 B of WIOA that is under the authority of the Department of Labor DOL . ii If a State chooses to implement a common exit policy the policy must require that a participant is exited only when all of the criteria in paragraph c 1 of this section are met for the WIOA title I core programs and the Employment Service program authorized under I-3 the Wagner -Peyser Act as amended by WIOA title III as well as any additional required partner programs listed in sec tion 121 b 1 B of WIOA under the authority of the DOL to which the common exit policy applies in which the participant is enrolled. Incumbent worker To qualify as an incumbent worker the individual worker needs to be employed in a situation that meets the Fair Labor Standards Act requirements for an employer -employee relationship and have an established employment history with the employer for 6 months or more with the following exception in the event that the incumbent worker training is being provi ded to a cohort of employees not every employee in the cohort must have an established employment history with the employer for 6 months or more as long as a majority of those employees being trained do meet the employment history requirement. An incumben t worker does not have to meet the eligibility requirements for career and training services for Adult s and Dislocated Worker s under WIOA unless they also are enrolle d as a participant in the WIOA A dult or Dislocated Worker program . Integrated Education and Training Program I ET a service approach that provides adult education and literacy activities concurrently and contextually with workforce preparation activities and workforce training for a specific occupation or occupational cluster for the purp ose of educational and career advancement. Participant For the WIOA title I Adult title I Dislocated Worker title II and title III programs a participant is a reportable individual who has received services other than the services described in 20 C FR 677.150 a 3 or 34 CFR 463.150 a 3 as applicable after satisfying all applicable programmatic requirements for the provision of services such as eligibility determination. As set forth in more detail in section 677.150 or 34 CFR 463.150 as applicable the following individuals are not participants a. Individuals in an AEFLA program who have not completed at least 12 contact hours b. Individual s who only use the self -service system and c. Individuals who receive information -only services or activities which provide readily available information that does not require an assessment by a staff member of the individual s skills education or career o bjectives. For the title I Youth program a participant is a reportable individual who has satisfied all applicable program requirements for the provision of services including eligibility determination an objective assessment and development of an ind ividual service strategy I-4 and received 1 of the 14 WIOA Youth program elements identified in sec tion 129 c 2 of WIOA. For the title IV VR programs a participant is a reportable individual who has applied and been determined eligible for VR services ha s an approved and signed IPE and has begun to receive services under the IPE. Participant Individual Record Layout PIRL the data layout that provides a standardized set of data elements definitions and reporting instructions that will be used to describe the characteristics activities and outcomes of WIOA participants. Period of participation for all indicators e xcept Measurable Skill Gain s a period of participation refers to the period of time beginning when an individual becomes a participant and ending on the participant s date of exit from the program . Reportable individual an individual who has taken action that demonstrates an intent to use program services and who meets specific reporting criteria of the program including 1 Individuals who provide identifying information 2 Individuals who only use the self -service system 3 Individuals who only receive information -only services or activities or 4 For the purposes of the title IV VR program only a student with a disability who solely receives pre -employment transition services and who has not applied or been determined eligible for VR services an d who does not have an approved and signed IPE . Secondary school diploma a high school diploma recognized by a State and that is included for accountability purposes under the Elementary and Secondary Education Act of 1965 ESEA as amended by the Every Student Succeeds Act ESSA . Unsubsidized employment employment in the private sector or publ ic sector for which the employer does not receive a subsidy from public funds to offset all or a part of the wages and costs of employing an individual . II-1 Attachment II Table A Exclusions PIRL Data Element 923 Attachment II Table A Exclusions Appl y To All Participants In Title I Adult Title I Dislocated Worker Title II AEFLA Title III Employment Service and Title IV VR Programs The participant exits the program because the participant has become incarcerated in a correctional institution or has become a resident of an institution or facility providing 24 -hour support such as a hospital or treatment center during the course of rec eiving services as a participant. The participant exits the program because of medical treatment and that treatment is expected to last longer than 90 days and precludes entry into unsubsidized employment or continued participation in the program. The participant is deceased. The participant exits the program because the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days . The participant who was determined to be eligible for program services is later determined not to have met the program s eligibility criteria . This exclusion applies only to the VR program in which participant eligibility is routinely revisited during the participation period . For example in the VR program an individual may be presumptively eligible in accordance with program regulations and later the individual is found to be too severely disabled to benefit from VR services . As an other example a participant may decide aft er receiving some services to pursue sheltered employment . Because an individual must pursue an employment outcome and sheltered employment does not meet the definition of an employment outcome for purposes of the VR program this individual would be det ermined to be no longer eligible for the VR program . For titles I II and III program eligibility is determined at the time an individual becomes a participant and such eligibility is not revisited during the individual s participation in the program . II-2 Table B Exclusions PIRL Data Element 923 Attachment II Table B Exclusions Appl y to Participants in Title I Youth Program The participant exits the program because the participant has become incarcerated in a correctional institution or has become a resident of an institution or facility providing 24 -hour support such as a hospital or treatment center during the course of receiving services as a participant. The participant exits the program because of medical treatment and that treatment is expected to last longer than 90 days and precludes entry into unsubsidized employment or continued participation in the program. The participant is deceased. The participant exits the program because the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days . The participant is in the foster care system as defined in 45 CFR 1355.20 a and exits the program because the participant has moved from the local workforce area as part of such a program or system. Table C Exclusions Sec tion 225 of WIOA Attachment II Table C Exclusions Appl y to Participants in Title II AEFLA Program A Title II AEFLA participant who is a criminal offender in a correctional institution receives services under sec tion 225 of WIOA . When these participants remain incarcerated after exit from the program they are excluded from the calculation of the following WIOA indic ators of performance - Employment rate 2nd quarter after exit - Employment rate 4th quarter after exit - Median earnings 2nd quarter after exit and - Credential attainment . All sec tion 225 participants are included in the Measurable Skill Gains indicator. III -1 Attachment III Wage Conversion Chart Note When using this chart as described in the joint supplemental wage information guidance core programs must ensure that information gathered is representative of the participant s regular hours and earnings. 19 It is important to note that when collecting supplemental wage information for the median earnings indicator programs must only report those wages that are actually paid to the participant during the quarter not projected amounts based on this wage conversion chart. Attachment III Wage Conversion Chart This is a guide to convert various wage and earnings inputs to a quarterly wage as required in PIRL data elements 1703 1704 1705 and 1706. Directions Collect the hourly weekly bi -weekly monthly annual wages from the participant and enter that value in the appropriate cell . The example input values in red must be replaced with the appropriate information collected from the participant to calculate the reportable quarterly wage. Convert Hourly Rate to Quarterly Wages Hourly Rate xxx.xx hour hours worked per week on average xx.x 13 weeks per quarter Quarterly Wages 7.25 X 32.0 X 13 3 016.00 Convert Weekly Wages to Quarterly Wages Weekly Wages xxxxx.xx 13 weeks per quarter Quarterly Wages 290.00 X 13 3 770.00 Convert Biweekly Wages to Quarterly Wages Biweekly Wages xxxxx.xx 6.5 biweekly pay periods per quarter Quarterly Wages 580.00 X 6.5 3 770.00 Convert Monthly Wages to Quarterly Wages Monthly Wages xxxxx.xx 3 months per quarter Quarterly Wages 1 256.67 X 3 3 770.01 Convert Annual Wages to Quarterly Wages Annual Wages xxxxxx.xx 4 quarters per year Quarterly Wages 15 080.00 4 3 770.00 19 See Guidance on the use of Supplemental Wage Information to implement the Performance Accountability Requirements under the Workforce Innovation and Opportunity Act joint guidance issues on June 1 2017 via the Office of Career Technical and Adult Education OCTAE Program Memorandum 17 -6 DOL Employment and Training Administration Training and Employment Guidance Let ter TEGL 26 -16 and Rehabilitation Services Administration RSA Technical Assistance Circular TAC 17 -04. IV -1 Attachment IV Table A Effe ctiveness in Serving Employers Data Elements and Specifications OMB Control 1205 -0526 Expires 05-31 -2024 Attachment IV Table A WIOA Effectiveness in Serving Employers Data Elements Employer Penetration Rate Repeat Business Customers DATA ELEMENT NO. DATA ELEMENT NAME DATA TYPE FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS CODE VALUE E1 Employer Penetration Rate Numerator IN 8 Record the total number of establishments as defined by the Bureau of Labor Statistics Quarterly Census of Earnings and Wages program that received a service or if it is an ongoing activity are continuin g to receive a service or other assistance during the reporting period. XXXXXXXX E2 Employer Penetration Rate Denominator IN 8 Record the total number of establishments as defined by the Bureau of Labor Statistics Quarterly Census of Earnings and Wages program located within the State during the final month or quarter of the reporting period. XXXXXXXX E3 Repeat Business Customers Numerator IN 8 Record the total number of establishments as defined by the Bureau of Labor Statistics Quarterly Census of Earnings and Wages program that received a service or if it is an ongoing activity are continuing to receive a service or other assistance during the reporting period E1 AND who used a service anytime within the previou s three years E4 . XXXXXXXX E4 Repeat Business Customers Denominator IN 8 Record the number of unique business customers establishments as defined by the Bureau of Labor Statistics Quarterly Census of Earnings and Wages program who have received a service previously in the last three years. XXXXXXXX Note Retention rate specifications are not mentioned here as that information is collected by individual participant and is part of the PIRL. IV -2 Table B Effectiveness in Serving Employers Specifications OMB Control 1205 -0526 Expires 0 5-31-20 24 Employer Repeat Business Customers and Penetration Rate Attachment IV Table B B Employer Services Reporting Specifications Instructions Employer Information and Support Services Enter the total number of establishments that during the reporting period received staff -assisted services designed to educate them about and engage them in the local job market economy and the range of services available through the local One -Stop delivery system . Establishment information services may be provided in a variety of servic e interventions including orientation sessions workshops or other business consultations e.g. initial site visits . Information and support services that are delivered to establishments through mass mailings or communications cold calling or other follow -up contacts and regular establishment newsletters brochures or publications are not reportable services under this category. These services include but are not limited to providing information on State and Federal tax credits or workforce investment incentives State and Federal tax credits WOTC or workforce investment incentives Customized workforce information on State regional and local labor market conditions industries occupations and the charact eristics of the workforce skills businesses need local employment dynamics information such as workforce availability worker supply and demand business turnover rates job creation and job identification of high growth and high demand industries and Proactive linkage and referral of establishments to community resources that support their workforce needs. Workforce Recruitment Assistance Enter the total number of establishments that during the reporting period received workforce recruitment assistance from staff or remotely through electronic technologies . Activities include but are not limited to assisting employers to meet their human capital and skilled workforce needs by IV -3 B Employer Services Reporting Specifications Instructions Supporting employers search for qualified candidate s Securing information on job requirements and providing employers with One -Stop staff support for candidate screening and pre -employment interviews at the One -Stop Career Center or affiliate site or on site at the place of business Taking job order in formation and promoting the employment opportunities e.g. advertising the opening to the workforce Conducting special recruitment efforts including out -of-area or out -of-state recruitment for candidates with special skills Organizing conducting and or participating in job fairs Providing employers with meeting work space at the One -Stop Career Center or an affiliate site for screening or interviewing Conducting pre -employment testing background checks and assistance in completion of the I-9 pa perwork and Providing employers with job and task analysis services and absenteeism analysis. Engaged in Strategic Planning Economic Development Enter the total number of establishments that during the reporting period were engaged in either workforce investment strategic planning or business growth and economic development strategic planning . These activities could include but are not limited to participating in community based strategic planning sponsoring employer forums securing inform ation on industry trends providing information for the purpose of corporate economic development planning and partnering in collaborative efforts to identify workforce challenges and developing strategies to address those challenges. Accessing Untapped Labor Pools Enter the total number of establishments that during the reporting period established pipeline activities in partnership with the public workforce system . Activities include but are not limited to outreach to youth veterans individuals wi th disabilities older workers ex -offenders and other targeted demographic groups industry awareness campaigns joint partnerships with high schools community colleges or other education programs to improve skill levels and programs to address limite d English proficiency and vocational training. Training Services Enter the total number of establishments that during the reporting period received publicly funded training assistance including customized training OJT and incumbent worker training. IV -4 B Employer Services Reporting Specifications Instructions Incumbent Worker Training Services Enter the total number of establishments that during the reporting period received publicly funded incumbent worker training assistance. Rapid Response Business Downsizing Assistance Enter the total number of establish ments that during the reporting period received an initial on -site visit or contact to either a discuss the range of rapid response services and other assistance available to workers and employers affected by layoff plant closures or natural disaster s or b as required by WIOA section 3 51 A plan a layoff response following notification of a current or projected permanent closure or mass layoff including natural or other disasters. Planning Layoff Response Of the total number of establishments reported above enter the total number of establishments that received an initial on -site visit or contact as required by WIOA section 3 51 A to plan a layoff response following notification of a current or projected permanent closure or mass layoff including natural or other disasters. C Performance Result s Employer Penetration Rate Employer Penetration Rate Numerator Employer Penetration Rate Denominator X 100 Repeat Business Customers Rate Repeat Business Customers Numerator Repeat Business Customers Denominator X 100 V-1 Attachment V Periods of Participation Effects on Indicators of Performance ATTACHMENT V PERIODS OF PARTICIPATION EFFECTS ON INDICATORS OF PERFORMANCE INDICATOR OF PERFORMANCE EFFECT 2nd and 4th Quarter Employment Indicators 2nd and 4 th Quarter Youth Indicators and Median Earnings States 1 must ensure follow up with participants as necessary to report on the WIOA employment and median earnings indicators of performance . Th ese data must be reported in the calendar quarters required by each measure according to the exit date of each period of participation . For example The State must report whether a participant who exits in November was employed in the second ending June 30th and fourth ending December 31st quarters following this exit . If this individual re -enters the program becomes a participant and exits in the same program year the State must report the same post -exit data elements after the second exit during the same program year . The State would follow up again with the participant to determine employment in the second and fourth quarters following the second exit or to determine employment education training f or Youth participants . Participants are included in the calculation of median earnings only if employed in the second quarter after exit. Credential Attainment States must ensure follow -up with participants as necessary to report this outcome for each period of participation. Reporting on this indicator requires a full year of follow -up to determine if a credential was attained within one year after exit and to determine emp loyment or entry into postsecondary education or training for those who attain a secondary school diploma or recognized equivalent . 1 For purposes of the VR program the term State in this context refers to each individual grantee because each VR agency is responsible for collecting and reporting data regarding its participants. V-2 INDICATOR OF PERFORMANCE EFFECT States report periods of participation and outcomes if achieved for both periods when there is more than one period of pa rticipation in the same program year. For example A participant who exits in November re -enters and exits again in May must be provided follow -up services for 4 quarters after exit for each period of participation i.e. quarter ending December 31st of the next program year for the first period of participation and the quarter ending June 30th of the next program year for the second period of participation . Measurable Skill Gains Indicator is not based on exit and therefore a participant with multiple enrollment dates is included in this indicator for each program entry during a program year. For example If a person has two program entry dates but only exits once within a program year they are counted twice for the measurable skill gains indicator provided they meet the definition and criteria for measurable skill gains i.e. enrolled in education or training leading to a recognized credenti al or employment during both periods of participation . VI -1 Attachment VI Examples of Counting Periods of Participation for Exit -Based Indicators of Performance Counting Periods of Participation Examples for Exit -Based Indicators of Performance Example 1 An individual 1 becomes a participant in August 2021 and 2 exits in September 2022. In this example the participant s enrollment in the program spans across two program years. However the period of participation does not align with the program year and there is only one period of participation . VI -2 Examples of Counting Periods of Participation for Exit -based Indicators of Performance Counting Periods of Participation Examples for Exit -Based Indicators of Performance Example 2 An individual 1 becomes a participant in September 2021 2 exits the program in November 2021 3 re-enrolls and becomes a participant in March 2022 and 4 exits the program again in May 2022. In this example the participant has two periods of participation during a single program year. Because both exit dates occur red within the same program year July 2021 June 2022 the participant has two periods of participation for Program Year 2021. T herefore exit -based performance indicators should be collected and calculated based off both periods of participation two separate outcomes will be based on the November 2021 exit and May 2022 exit respectively. VI -3 Example of Counting Periods of Partici pation for Exit -based Indicators of Performance Counting Periods of Participation Example for Exit -Based Indicators and the Measurable Skill Gains Indicator of Performance Example 3 - REVISED An individual 1 becomes a participant in August 2021 and 2 exits the program in November 2022. In this example the participant has one period of participation which spans two program years Program Year 2021 and Program Year 2022 and will be reported once for the purpose of exit -based indicators. Also in this example the participant must be reported twice once in Program Year 2021 and once in Program Year 2022 for the measurable skill gains indicator because this indicator of performance must be reported at least once per program year for each participant and because th e reporting is not triggered by exit. The individual is counted as a participant in both Program Year 2021 and Program Year 2022 because they continued to receiv e services after July 1 2022. Exit -based performance indicators should be collected and calculated based on the November 2022 exit date. VII-1 Attachment VII Table A Participation Level Services Chart WIOA Title I Adult Title I Dislocated Worker and Title III Employment Service Programs 21 Attachment VII Table A Adult DW ES Service Type WIOA sections 134 c Does this service trigger inclusion as a participant Category of Service e.g. Basic Individualized Training etc. Applicable PIRL Data Element Number s Eligibility Determination No Basic Career Service 1000 1002 1007 Outreach Intake Orientation No Basic Career Service 1000 1002 1007 Initial assessment of skill level other service needs Yes Basic Career Service 1003 1004 1102 Job search assistance Self -directed No Basic Career Service 1000 1002 1101 Job search assistance Staff -assisted Yes Basic Career Service 1003 1004 1104 Placement assistance includes Referred to Employment Staff -assisted Yes Basic Career Service 1003 1004 1105 1106 1107 1108 1109 1110 1111 Career Counseling includes Staff -assisted career guidance Yes Basic Career Service 1003 1004 1102 Providing info on in -demand sectors occupations or nontraditional employment No Basic Career Service 1000 1002 1103 Provision of referrals and associated coordination of activities with other programs and services Yes Basic Career Service 1003 1004 1113 1115 Provision of workforce and labor market employment statistics information No Basic Career Service 1000 1002 1103 21 Note th at this chart does not include all available s ervices that may be provided but rather those services specifically authorized under WIOA sec. 134 c 2 . Note that while services like supportive services or follow up services do not trigger participation these services can only be provided to someone who has already received a participant -level service see the Supportive Service Desk Reference on WorkforceGPS for more details . VII-2 Attachment VII Table A Adult DW ES Service Type WIOA sections 134 c Does this service trigger inclusion as a participant Category of Service e.g. Basic Individualized Training etc. Applicable PIRL Data Element Number s Provision of info on job vacancies No Basic Career Service 1000 1002 1103 Provision of info on job skills necessary to fill vacancies No Basic Career Service 1000 1002 1103 Provision of info on local demand occupations with earnings skill requirements and opportunities for advancement for those jobs No Basic Career Service 1000 1002 1103 Provision of performance and program cost info for providers of education and training No Basic Career Service 1000 1002 1100 Provision of info on local performance No Basic Career Service 1000 1002 1100 Provision of info on availability of supportive services or assistance No Basic Career Service 1000 1002 1100 Referral to supportive services Yes Basic Career Service 1003 1004 1113 1115 Provision of information and meaningful assistance filing for UI Yes Basic Career Service 1003 1004 1112 Assistance establishing eligibility for financial aid Yes Basic Career Service 1003 1004 1116 Comprehensive and specialized assessments Yes Individualized Career Service 1004 1200 1201 Development of IEP Yes Individualized Career Service 1004 1200 1201 1202 Group Counseling Yes Individualized Career Service 1004 1200 1201 Individual Counseling Yes Individualized Career Service 1004 1200 1201 Career Planning Yes Individualized Career Service 1004 1200 1201 Short -term prevocational services Yes Individualized Career Service 1004 1200 1201 1210 Internships and work experiences including transitional jobs Yes Individualized Career Service 1004 1200 1201 1203 1205 1211 Workforce preparation activities Yes Individualized Career Service 1004 1200 1201 VII-3 Attachment VII Table A Adult DW ES Service Type WIOA sections 134 c Does this service trigger inclusion as a participant Category of Service e.g. Basic Individualized Training etc. Applicable PIRL Data Element Number s Financial literacy services Yes Individualized Career Service 1004 1200 1201 1206 Out -of-area job search assistance and relocation assistance Yes Individualized Career Service 1004 1200 1201 English -language acquisition and integrated education and training programs Yes Individualized Career Service 1004 1200 1201 1207 Training services under WIOA section 134 c 3 D with exception of section 134 c 3 D iii incumbent worker training Yes Training 1300 1301 1302 1303 1304 1305 1306 1307 1308 1309 1310 1311 1312 1313 1314 1315 1316 1317 1318 1319 Supportive Services authorized in WIOA section 134 d 2 and defined in 20 CFR 680.900 n a must be a participant first to receive Supportive Services 1409 Follow up services n a must be a participant first to receive Follow up service 1503 Incumbent Worker Training No 22 Training 907 Note Receipt of any of the three types of services Basic Individualized or Training makes an individual a Reportable Individual while it only takes the receipt of one service that triggers participation to be considered a participant . However in Quarterly Performance Reports only those Reportable Individuals that are not participants are displayed in the Reportable Individual counts. 22 Although Incu mbent Worker Training is not a self -service or information -only service individuals are not required to meet eligibility requirements for the Adult or Dislocated Worker programs to receive Incumbent Worker Training. VII-4 Table B Participation Level Services Chart WIOA Title I Youth Program Attachment VII Table B Youth Service Type Section 129 c 2 Does this service trigger inclusion as a participant 23 Category of Service 24 Applicable PIRL Data Element Number s Tutoring study skills training dropout prevention Yes Career Service 1402 Alternative secondary school services Yes Career Service 1403 Paid and unpaid work experience Yes Career Service 1205 1405 Occupational skills training Yes Training 1300 1302 1303 1306 1307 1308 1309 1310 1311 1312 1313 1314 1315 1316 1317 1318 1319 Education offered concurrently with workforce preparation Yes Career Service 1407 Leadership development Yes Career Service 1408 Supportive Services Yes Career Service 1409 Adult mentoring Yes Career Service 1410 Follow -up services No Career Service 1412 Comprehensive guidance and counseling Yes Career Service 1411 Financial literacy education Yes Career Service 1206 Entrepreneurial skills training Yes Career Service 1413 Services that provide labor market information Yes Career Service 1414 Postsecondary preparation and transition activities Yes Career Service 1415 23 All Youth program elements except follow -up services trigger participation following eligibility determination objective assessment and completion of the individual service strategy. 24 Note that the categorization of career services and training services for the title I Youth pro gram differs from the title I Adult and Dislocated Worker programs. VII-5 Table C Applicable Career and Training Services for WIOA T itle II AEF LA Program Attachment VII Table C Career and Training Services Applicable to AEFLA 25 Category of Service Outreach intake and orientation information Career Service Initial assessment of skill levels including literacy numeracy and English language proficiency as well as aptitudes abilities and supportive services needs Career Service Referrals to and coordination of activities with other programs and services Career Service Provision of performance information and program cost information on eligible providers of education training and workforce services by program and type of provider Career Service Provision of information on availability of supportive services or assistance and appropriate referrals including child care child support medical or child health assistance available through the State s Medicaid program and CHIP SNAP benefits EITC a ssistance under TANF and other supportive services and transportation Career Service Integrated education and training IET programs 26 Training Service 25 Sections 678.430 b 8 and 678.430 b 11 of the WIOA Joint Rule identify workforce preparation activities and English language acquisition programs as applicable career services authori zed to be provided through the one -stop delivery system by required one -stop partners . However these are also services specifically authorized by AEFLA and provided by eligible providers as instructional or program services . Because of this the program s ervices and career services costs do not lend themselves to differentiation . Therefore on the WIOA Statewide and Local Performance Report Template workforce preparation activities and English language acquisition programs are not included in the career s ervices costs calculation. 26 If a program is using title II AEFLA funds to provide an IET program the training component would be categorized as a training service and should be included in the cost calculation of Training Services on the WIOA Statewide and Local Performance Report Template . VII-6 Table D Par ticipation Level Services Chart WIOA T itle IV VR Program Attachment VII Table D Vocational Rehabilitation Service Category of Service RSA -911 Data Element Number s Pre -Employment Transition Services Job Exploration Counseling Career Service 97 - 102 Pre -Employment Transition Services Work Based Learning Experiences Training Service 103 - 108 Pre -Employment Transition Services Counseling on Enrollment Opportunities Career Service 109 - 114 Pre -Employment Transition Services Workplace Readiness Training Career Service 115 - 120 Pre -Employment Transition Services Instruction in Self Advocacy Career Service 121 - 126 Graduate College or University Training Service 129 - 135 Four -Year College or University Training Training Service 136 - 142 Junior or Community College Training Training Service 143 - 149 Occupational or Vocational Training Training Service 150 - 156 On the Job Training Training Service 157 - 163 Registered Apprenticeship Training Training Service 164 169 Basic Academic Remedial or Literacy Training Training Service 170 176 Job Readiness Training Training Service 177 183 Disability Related Skills Training Training Service 184 190 Miscellaneous Training Training Service 191 197 Randolph -Sheppard Entrepreneurial Training Training Service 198 204 Customized Training Training Service 205 211 Assessment Career Service 212 218 Diagnosis and Treatment of Impairment Career Service 219 225 Vocational Rehabilitation Counseling and Guidance Career Service 226 232 Job Search Assistance Career Service 233 239 Job Placement Assistance Career Service 240 246 Short Term Job Supports Career Service 247 253 Supported Employment Services Career Service 254 260 Information and Referral Services Career Service 261 267 VII-7 Attachment VII Table D Benefits Counseling Career Service 268 274 Customized Employment Services Career Service 275 281 Extended Services Career Service 282 286 Work Based Learning Experience Training Service 402 407 VIII-1 Attachment VIII Incumbent Worker Training Required Data Elements REQUIRED DATA ELEMENTS INCUMBENT WORKER TRAINING Element Element Name Primary Collection Method 100 Unique Individual Identifier Local State 101 State Code of Residence Local State 108 - A ETA -Assigned 1st Local Workforce Board Code Local State 403 Occupational Code of Most Recent Employment Prior to Participation if available Employer 404 Industry Code of Employment 1st Quarter Prior to Participation Employer 907 Recipient of Incumbent Worker Training Local State 908 Rapid Response if applicable Local State 1308 Date Completed or Withdrew from Training 1 Local State 1313 Date Completed or Withdrew from Training 2 Local State 1318 Date Completed or Withdrew from Training 3 Local State 1501 Most Recent Date Received Rapid Response Services if applicable Required for IW only if IWT funded with RR funds WIOA sec tion 134 a 2 A Local State 1600 Employed in 1st Quarter After Exit Quarter WIOA If SSN UI Wage records 1601 Type of Employment Match 1 st Quarter After Exit Quarter WIOA If SSN UI Wage records 1602 Employed in 2nd Quarter After Exit Quarter WIOA If SSN UI Wage records 1603 Type of Employment Match 2nd Quarter After Exit Quarter WIOA If SSN UI Wage records 1604 Employed in 3rd Quarter After Exit Quarter WIOA If SSN UI Wage records 1605 Type of Employment Match 3rd Quarter After Exit Quarter WIOA If SSN UI Wage records 1606 Employed in 4th Quarter After Exit Quarter WIOA If SSN UI Wage records 1607 Type of Employment Match 4th Quarter After Exit Quarter WIOA If SSN UI Wage records 1618 Retention with the same employer in the 2nd Quarter and the 4th Quarter WIOA If SSN UI wage records 1703 Wages 1st Quarter After Exit Quarter WIOA If SSN UI Wage records 1704 Wages 2nd Quarter After Exit Quarter WIOA If SSN UI Wage records 1705 Wages 3rd Quarter After Exit Quarter WIOA If SSN UI Wage records 1706 Wages 4th Quarter After Exit Quarter WIOA If SSN UI Wage records 1800 Type of Recognized Credential WIOA Employer follow -up 1801 Date Attained Recognized Credential WIOA Employer follow -up 1806 Date of Most Recent Measurable Skill Gains Educational Achievement WIOA Employer follow -up VIII-2 REQUIRED DATA ELEMENTS INCUMBENT WORKER TRAINING Element Element Name Primary Collection Method 1807 Date of Most Recent Measurable Skill Gains Secondary Transcript Report Card WIOA Employer follow -up 1808 Date of Most Recent Measurable Skill Gains Post -Secondary Transcript Report Card WIOA Employer follow -up 1809 Date of Most Recent Measurable Skill Gains Training Milestone WIOA Employer follow -up 1810 Date of Most Recent Measurable Skill Gains Skills Progression WIOA Employer follow -up 1811 Date Enrolled in Education or Training Program Leading to a Recognized Postsecondary Credential or Employment During the Program WIOA Employer follow -up 1813 Date Completed During Program Participant in an Education or Traini ng Program Leading to a Recognized Credential or Employment Employer follow -up IX -1 Attachment IX Reporting on Reportable Individuals Technical Details A period of reportable individual activity refers to the period of time that begins either a when a person first takes part in a qualifying reportable individual activity or b 91 days after the date of exit of a preceding period of participation . A period of reportable individual activity ends when either a no services have been received for more than 90 days or b 90 days prior to the start of a subsequent period of participati on . A new period of reportable individual activity must be recorded when more than 90 consecutive days have elapsed since that reportable individual last engaged with the program via self -service or an information - only service or activity . This end of the period of reportable individual activity is needed in order to prevent reportable individuals who have stopped receiving services from staying in the system indefinitely. In cases where a person has a period of reportable individual activity lasting mo re than 90 days prior to becoming a participant two records must be reported . The first record represents the period of reportable individual activity and must end 91 days before the date of program entry for the subsequent period of participation . The s econd record represents the period of participation and will include any reportable individual services or activities occurring within 90 days prior to the date or program entry . In cases where a person has a period of reportable individual activity last ing fewer than 90 days prior to becoming a participant only one record must be reported . The record represents a period of participation and will include any reportable individual services or activities occurring within 90 days prior to the date or progr am entry . The same logic applies to periods of reportable individual activity occurring after a period of participation . Any reportable individual activities occurring within 90 days after the date of program exit will be reported as part of the period o f participation . Reportable individual activities occurring more than 90 days after the date of program exit will not be included in the record for the period of participation . A second record representing a period of reportable individual activity beginni ng more than 90 days after the date of program exit must be reported. X-1 Attachment X References WIOA Operating Guidance Workforce Innovation and Opportunity Act Pub. L. 113 -128 WIOA Joint Rule for United and Combined State Plans Performance Accountability and the One -Stop System Joint Provisions 81 Fed. Reg. 55791 Aug. 19 2016 https www.federalregister.gov documents 2016 08 19 2016 -15977 workforce - innovation -and -opportunity -act -joint -rule -for -unified -and -combined -state -plans - performance OMB Control Number 1205 -0526 WIOA Parti cipant Individual Record Layout OMB Control Number 1205 -0521 WIOA DOL -only Parti cipant Individual Record Layout https www.dol.gov agencies eta performance reporting Elementary and Secondary Education Act as amended by the Every Stude nt Succeeds Act 20 U.S.C 6301 et seq . Guidance for Validating Jointly Required Performance Data Submitted under the Workforce Innovation and Opportunity Act WIOA joint guidance issued on December 19 2018 via the Office of Career Technical and Adult Education OCTAE Program Memorandum 1 9-1 DOL Employment and Training Administration Training and Employment Guidance Letter TEGL 26 -16 and Rehabilitation Services Administration RSA Technical Assistance Circular TAC 19 -01 . Negotiations and Sanctions Guidance for the Workforce Innovation and Opportunity Act WIOA Core Programs joint guidance issued on February 6 2020 via the O ffice of Career Technical and Adult Education OCTAE Program Memorandum 20 -2 DOL Employment and Training Administration Training and Employment Guidance Letter TEGL 11 -19 an d Rehabilitat ion Services Administration RSA Understanding Postsecondary Credentials in the Public Workforce System issued on June 8 2020 by DOL Employment and Training Administration Training and Employment Notice TEN 25 -19 https wdr.doleta.gov directives corr doc.cfm DOCN 5953 https aefla.ed.gov https rsa.ed.gov Dep artment of Labor WIOA History http www.doleta.gov wioa Department of Labor Employment and Training Administration ETA Performance website http www.doleta.gov performance X-2 Understanding Reportable Individuals and Participants for Performance A Guide to Reporting Services https ion.workforcegps.org resources 2017 02 22 07 41 Understanding -Reportable - Individuals -and -Partic ipants -for -Performance -A-Guide -to-Reporting -Services XI -1 Attachment XI Performance Accountability Guidance TEGL 10 -16 Change 2 Substantive Revision s Index This table lists the revisions affecting policy procedure and or the specifications needed for the calculation of the WIOA primary indicators of performance described in TEGL 10 -16 Change 1 . Accordingly this table is not exhaustive of all changes found in this guidance . This Change 2 is intended to rescind and replace the originally published version of TEGL 10 -16 Change 1 . Each revision appears with page number reference from this iteration of the guidance in the order which it appears in the guidance text and attachments . Change Number Section of TEGL Revision Details Rationale 1 Throughout guidance Minor text changes to improve language and formatting as well as updating references. Document update. 2 Purpose p.1 First paragraph explains the purpose of the revisions to the previous publication of this guidance and removes language about the transition from WIA to WIOA. Document update. 3 Background p.2 First paragraph explains that substantive and technical revisions related to operational parameters and calculations of the indicators of performance are outlined in this attachment . Document update. 4 F. Effectiveness in Serving Employers p.6 -7 Minor updates to reflect current status of Effectiveness in Serving Employers pilot . Document update. 5 F. Effectiveness in Serving Employers p. 7 Added reference to supplemental wage information guidance . Document update. 6 C. Median Earnings p. 10-11 Added clarifying language about the allowable uses of supplemental wage information for the purposes of documenting and reporting on Median Earnings. Also aligns to supplemental wage information guidance. Clarifying language Aligning to other guidance. XI -2 Change Number Section of TEGL Revision Details Rationale 7 C. Median Earnings p. 1 1 Removed VR clarification on unpaid family workers and homemakers that is no longer applicable. Document update. 8 Definition of a Recognized Postsecondary Credential p. 13 Added language to clarify that while certain services may not count towards the credential indicator they may still be valuable services to provide. Clarifying language. 9 Definition of a Recognized Postsecondary Credential p. 13 Added clarifying language relating to credential attainment for programs assisting individuals with intellectual disabilities. Clarifying language. 10 Who is included in the Denominator of the Credential Attainment Indicator p. 16 Added clarifying edits and changed header to say Denominator instead of Calculation Clarifying language. 11 Special Rule Relating to Secondary School Diplomas and Recognized Equivalents in the Calculation of the Credential Attainment Indicator p. 16 Made edits to clarify and better align language to the language in the Credential Attainment section. Clarifying language . 12 Special Rule Relating to Secondary School Diplomas and Recognized Equivalents in the Calculation of the Credential Attainment Indicator p.1 6 Added - the program element education offered concurrently with workforce preparation under Title I Youth Clarifying language . 13 Measurable Skill Gains p.1 8 Removed MSG types examples table. Document update. 14 Documenting Progress for Types of Measurable Skill Gains p. 18 Updat ed footnote 7 to current details was previously footnote 6 . Document update. XI -3 Change Number Section of TEGL Revision Details Rationale 15 4. Satisfactory or better progress report from training p.2 0 Added clarifying language about what it means to be considered an established milestone. Clarifying language. 16 Methodology p.2 1 Add ed language about PIRL 1813 to align to ICR. Aligning to ICRs. 17 Operational Parameters p.2 1 Add ed clarifying lang ua ge to Title I Adult and Dislocated Worker Clarifying language . 18 Operational Parameters p.2 2 Added second bullet - the program element education offered concurrently with workforce preparation under Title I Youth . Clarifying language. 19 Operational Parameters p.2 2 Removed references to at or above the 9th grade level . Clarifying languag e. Aligning to ICRs. 20 Additional Operational Parameters p. 23 Added clarifying language about how each period of participation in an education or training program triggers inclusion in the MSG calculation. Clarifying language. 21 Additional Operational Parameters p.2 3 Added clarifying language that all MSGs should be recorded and that the most recent gain of each gain type should be reported. Clarifying language. 22 Operational Parameters - Individual Core Programs p. 24 Updat ed language for Title II - AEFLA second bullet to align to AEFLA -specific ICR For participants enrolled in a workplace literacy or integrated education and training program performance may be measured by achievement of any of the 5 measurable skill gains . Document update . Aligning to ICRs. XI -4 Change Number Section of TEGL Revision Details Rationale 23 F. Effectiveness in Serving Employers p. 24 -25 Updat ed language to reflect current status of the pilot. Document update. 24 Methodology p.2 7 Remov ed paragraph on how data from Titles II and IV on employee retention will be collected. Document update. 25 c. Pilot Program p. 29 Updat ed language to reflect current status of the pilot. Document update. 26 Reportable Individual p.3 0 Added clarifications about reportable individuals and participants. Clarifying language. 27 Reportable Individual p.3 0 Added footnote to resource guide on reportable individuals. Document update. 28 Reportable Individual p. 30 Added clarifying language about who counts as reportable individuals and the purpose in tracking reportable individuals. Clarifying language. 29 Titles I and III Programs - Reportable Individuals period of activity p. 31 Added language and updated header to clarify reportable individual reporting for Titles I and III and to align to current ICRs. Also moved section above participant section. Clarifying language . Aligning to ICRs. 30 Title II AEFLA Program - Reportable Individuals period of activity p.3 1 Updat ed header to remove reference to date of exit and align to current ICRs. Also moved section above participant section. Clarifying language . Aligning to ICRs. 31 Title IV VR Program - Reportable Individuals period of activity p.3 1-32 Added language and updated header to clarify reportable individual reporting for Title IV and to align to current ICRs. Also moved section above participant section. Clarifying language . Aligning to ICRs. 32 Participant p. 32 -33 Added clarifying language about assessing performance. Clarifying language. XI -5 Change Number Section of TEGL Revision Details Rationale 33 Programmatic Criteria For Becoming a Participant in Each of the Core Programs p.3 3 Added clarifying language to Title I Youth other than the program element follow -up services . Clarifying language. 34 Exit p.3 4-35 Added clarifying language on future planned services and follow up services . Clarifying language. 35 Common Exit for DOL Administered Programs Only p.3 6 Add ed lang ua ge clarifying common exit. Clarifying language. 36 Common Exit for DOL Administered Programs Only p. 37 Updated language to include reference to current guidance on Annual Narrative reports for Titles I and III and to correct references to DOL Quarterly Performance Reports. Document update. 37 9. Self -Service and Information -Only Activities p. 38 Added clarifying language regarding virtually accessed services. Clarifying language. 38 10. Period of Participation p. 39 Added clarifying language clarifying the impact of periods of participation on the measurement of MSG. Clarifying language. 39 Career Service Costs p. 41 -42 Added clarifying language for Titles I I and IV. Clarifying language. 40 Training Service Costs p.4 2-43 Added clarifying language for Titles I III and IV. Clarifying language. 41 12. Incumbent Worker Training under Title I p.4 4- 45 Updated language to reflect current ICRs and guidance as well as add clarifying edits. Document update . Clarifying language. 42 13. Performance Score Calculation p.4 5 Updated language to reference guidance on negotiations and sanctions. Document update. 43 Attachment III Wage Conversion Chart p.1 Updated language to align to and reference guidance on supplemental wage information. Document update. 44 Attachment IV p.1 -2 Updated ICR expiration dates in parenthesis under attachment title header . Document update. XI -6 Change Number Section of TEGL Revision Details Rationale 45 Attachment VI 1-3 Updated visuals and improved accessibility of images. Document update. 46 Attachment VII - Table A Replaced table with updated table aligned to current ICR. Document update . Aligning to ICRs. 47 Attachment VII - Table D Added language clarifying which services are Pre -Employment Transition Services added Work Based Learning Experience to table. Clarifying language . Document update. 48 Attachment VIII - Incumbent Worker Training Required Data Elements Removed Date of Program Entry and Date of Program Exit from table to align to current ICR. Aligning to ICRs . 49 Attachment 9 - Calculation - Average Indicator of Performance Removed Attachment 9 as it belongs in and is covered more completely in guidance on negotiations sanctions . Document update. 50 Attachment IX - Reporting on Reportable Individuals - Technical Details Mov ed technical explanation from TEGL to new attachment Attachment IX. Aligning to existing ICRs and other guidance. 51 Attachment 10 - Calculations - WIOA Indicators of Performance Removed Attachment 10 as information is covered more completely in existing ICRs and technical assistance materials . Document update . 52 Attachment 11 - References Updated to include other joint guidance and renumbered to Attachment X. Document update . 53 Attachment 12 Updated to remove updates from change 1 to this guidance add ed updates from this change 2 of this guidance Renumbered to Attachment XI. Document update.