TEGL_14-21.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Trade Adjustment Assistance CO RRESPONDENCE SYMBOL OTAA DATE June 15 2022RESCISSIONS None EXPIRATION DATE Continuing ADVISORY TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 14-21 TO STATE WORKFORCE AGENCY ADMINISTRATORS STATE WORKFORCE LIAISONS AFFILIATE AMERICAN JOB CENTER MANAGERS COMPREHENSIVE AMERICAN JOB CENTER MANAGERS STATE WORKFORCE ADMINISTRATORS STATE AND LOCAL WORKFORCE BOARD CHAIRS AND DIRECTORS STATE LABOR COMMISSIONERS RAPID RESPONSE COORDINATORS TRADE ADJUSTMENT ASSISTANCE LEADS FROM BRENT PARTON Acting Assistant Secretary SUBJECT Fiscal Year FY 2022 Trade Adjustment Assistance TAA Training and Other Activities TaOA Grant Management Guidance 1. Purpose. To assist State Workforce Agencies SWAs or agencies designated by Governors as Cooperating State Agencies CSAs also jointly referred to as States Recipients Grantees Applicant or You in gaining access to FY 2022 TAA Program TaOA funds by completing and submitting Standard Form SF 424 Application for Federal Assistance through www.grants.gov. 2. Action Requested. SWA Administrators are requested to immediately provide copies of this guidance to all staff involved in the preparation and submission of the SF-424s for TAA Program grant awards. SWA Administrators are asked to ensure that the staff person or persons responsible for performing these activities are fully aware of the required FY 2022 TAA Program TaOA grant application processes and timelines. The Department of Labor Department or Grantor is requesting that each SWA Administrator ensure that the SF-424 for TaOA grant funding for their state is submitted to the Employment and Training Administration ETA via www.grants.gov within 30 calendar days from the issue date of this TEGL. 3. Summary and Background. a.Summary - This guidance provides instructions to states on the required process for accessing FY 2022 TaOA funds. TAA Program TaOA funds provided under this grant award may be used to cover the cost of training employment and case management services job search allowances relocation allowances and related state administration. To access FY 2022 funds for Trade Readjustment Allowances TRA for 2 and Alternative Trade Adjustment Assistance Reemployment Trade Adjustment Assistance ATAA RTAA states should continue to follow standard procedures as they have previously and contact their assigned Federal Project Officer FPO if they have questions regarding these funds. b.Background - The Trade Act Title II Chapter 2 established the Trade Adjustment Assistance for Workers TAA ATAA and RTAA programs. These programs collectively referred to as the Trade Adjustment Assistance Program TAA Program provide assistance to workers who have been adversely affected by foreign trade. Under Section 239 of the Trade Act as amended each state as agent of the Department receives applications and provides benefits and services to eligible workers certified to receive TAA Program benefits. Each state provides these services through one or more state agencies one of which is designated as the CSA in an agreement between the state s Governor and the U.S. Secretary of Labor Secretary this agreement is known as the Governor-Secretary Agreement1 . The Governor-Secretary Agreement explains program requirements limitations on the use of TaOA funds and other important grant provisions including the TAA Program Annual Funding Agreement AFA that states must comply with in order to access TAA Program funding. The Standard Terms and Conditions template that governs the TAA Program grant award is available at https doleta.gov grants resources.cfm. Attachment III of this TEGL sets out the TAA Program Requirements. The Department and each state must execute an AFA at the beginning of the FY. As detailed in Section 4.b below each state must submit a signed Application for Federal Assistance Standard Form-424 SF-424 Office of Management and Budget Approval No. 4040-0004 through www.grants.gov in order to initiate the grant award process which culminates with the execution of the AFA. 4. Application and Grant Award Process. a.Application Process - The Department strongly encourages states to begin the submission process through www.grants.gov promptly as it is often time consuming and could take several weeks for successful completion. In addition to other information requested on the SF-424 each state must 1 enter the announcement number of this TEGL ETA-TEGL-NO-14-21 into the opportunity number field o f the application and 2 enter the applicable amount set out for the state in Attachment I of this TEGL as the estimated dollar amount of funds requested for FY 2022. Attachment II of this TEGL provides detailed instructions for submitting the SF-424 and includes links to resources including customer service contacts and other information available at www.grants.gov. b .Grant Award Process - Upon receiving the application submitted by a state the Department s Office of Grants Management OGM in conjunction with the Office of Trade Adjustment Assistance will review the application materials and request revisions as necessary. Once approved OGM will incorporate the application with1 The Department revised and entered into new Governor-Secretary Agreements with each state in FY 2016. These Agreements remain in effect. 3 the AFA which will be executed by the Department s Grant Officer and transmitted to the Authorized Organizational Representative and the Point of Contact identified on the SF-424 for the state. Any subsequent changes to the information submitted on the SF-424 individuals identified address etc. must be submitted to the Department as a request to modify the AFA via the assigned FPO. Links to reporting databases as well as general guidance on how to administer a grant award may be found at https www.dol.gov agencies eta grants management TAA Community page at https taa.workforcegps.org and our Office of Grants Management Grants Application and Management community page at https grantsapplicationandmanagement.workforcegps.org resources 2016 12 14 10 45 Grant-Management-Training. c.SF-424 TaOA Funding Estimates Due to the flexible nature of the overall funding scheme for TaOA activities at the point in time in the FY that ETA issues this grants management guidance and the initial allocation guidance we do not know the actual annual TaOA award amounts for each state. Thus a more flexible estimate is needed. Attachment I of this TEGL sets out the amount that has been calculated by ETA for each state s SF-424 estimated funds request for this FY. This amount is provided specifically for purposes of completing the SF-424. For the TAA program the SF-424 Field 18 funding request is not determinative of the actual award amounts however Field 18 is important as it serves as a cap on the amount that ETA may distribute to the state for the FY. In other words the estimate on each state s SF-424 must be higher than or at least equal to the actual funds that will be awarded for the FY. Based on experience with the funding process ETA determines the estimates in Attachment I by using both the funding formula factors and a standard 50 percent cushion. ETA uses this method to decrease the likelihood that a state will need to amend and resubmit its SF-424 during the FY grant cycle. A state s actual annual TaOA cumulative funding award is determined by the funding formula set out in 20 CFR 618.910 f including formula factors designed to reflect current TaOA needs. As reflected in 20 CFR 618.900 et. seq. cumulative annual TaOA funding is also impacted by the recalculation of the formula prior to the award of funds later in the FY and by any reserve funding requests among other things.2 As a result of these adjustments during the FY the formula-based funding estimates calculated early in the FY often vary from the actual award amounts determined later in the FY. As mentioned in Section 4.a. above we request that states enter the amount of their applicable estimate from Attachment I in Field 18 of the SF-424. Please note that if at the time ETA awards FY 2022 TaOA funds in the Initial Allocation or Final Distribution the amount a state entered in Field 18 of the SF-424 is lower than the cumulative total of funds being awarded at that time ETA will ask the state to submit a new SF-424 with a revised estimate in Field 18. 2 The regulations at 20 CFR 618.900 and 20 CFR 618.930 prescribe the timing for distribution of FY TaOA funds to states as follows the Initial Allocation as soon as possible after the beginning of the FY but not before the Department receives its full FY appropriation the Second Distribution by July 15 of each FY and the Final Distribution of funds before the end of the FY. 4 5. Inquiries. For further informa tion about this announcement please contact Rahel Bizuayene Grants Management Specialist OGM at 202 693-3438. Applicants should e- mail all technical questions to bizuayene.rahel dol.gov and must specifically reference ETA-TEGL-NO-14-21 and their question s and include a contact name fax and phone number with the inquiry. This TEGL is available at https www.grants.gov. 6.References. Consolidated Appropriations Act 2022 Division H Pub. L. 117-103 enacted March 15 2022 Chapter 2 of Title II of the Trade Act of 1974 as amended Pub. L. 93-618 Trade Act codified at 19 U.S.C. 2271 et seq. 20 CFR part 618 Trade Adjustment Assistance for Workers Subpart I Training and Employment Guidance Letter TEGL No. 15-12 Delivery of Benefits and Services to Trade Adjustment Assistance TAA Program Recipients through the American Job Center Network Delivery System TEGL No. 16-16 One-Stop Operations Guidance for the American Job Center Network and its Change 1 TEGL No. 17-16 Infrastructure Funding of the One-Stop Delivery System TEGL No. 3-19 Real Property Under Employment and Training Administration- Funded Grants TEGL No. 17-19 Fiscal Year FY 2 020 Trade Adjustment Assistance TAA Training and Other Activities TaOA Grant Management Guidance TEGL No. 14-20 Initial Allocation of Fiscal Year FY 2021 Trade Adjustment Assistance TAA Program Training and Other Activities TaOA Funds and Process for Requesting TAA Reserve Funds TEN No. 2-20 Announcing the Release of the Trade Adjustment Assistance TAA for Workers Final Rule and Amended Information Collections Associated with this Rulemaking TEGL No. 2-21 Second Distribution of Fiscal Year FY 2021 Trade Adjustment Assistance TAA Training and Other Activities TaOA Funds and Process for Requesting TAA Reserve Funds and TEGL No. 4-21 Modification Requirements for Workforce Innovation and Opportunity Act WIOA State Plans for Program Years PYs 2022 and 2023. 7.Attachments. Attachment I Estimated Fiscal Year FY 2022 TAA Program TaOA Funding Levels by State Attachment II Award Description Attachment III TAA Program Requirements Attachment IV Additional Grants.gov Submission Instructions for TaOA Funding ATTACHMENT I Estimated Fiscal Year FY 2022 Trade Adjustment Assistance Program Training and Other Activities TaOA Funding Levels by State1I-11 States are requested to enter the amount set out in this chart for their state on their Application for Federal Assistance SF-424 as the FY 2022 TaOA estimated funding level. These estimated amounts are consistent with 20 CFR 618.910-930. Section 4.c. of this guidance provides additional information about how the estimated amounts are calculated. Throughout the FY ETA will calculate actual amounts for each state for the Initial Allocation combined with the Second Distribution for FY 2022 and the final Distribution and inform states of these amounts in guidance. For FY 2022 TaOA funds are subject to the Balanced Budget and Emergency Deficit Control Act of 1985 BBEDCA as amended by the Budget Control Act of 2011 BCA also known as sequestration which requires a reduction in the TaOA funding authority of 5.7 percent which the Department applies to TaOA funds. Actual TaOA funding amounts for each state will reflect reductions to TaOA funding due to sequestration as well as any funds awarded to states during the FY through reserve requests.State FY 2022 State Estimates Alabama 8 083 517.00 Alaska 0.00 Arizona 1 109 231.00 Arkansas 6 555 344.00 California 10 792 161.00 Colorado 5 754 831.00 Connecticut 5 397 749.00 Delaware 351 537.00 District of Columbia 0.00 Florida 3 645 738.00 Georgia 5 952 207.00 Hawaii 0.00 Idaho 1 064 586.00 Illinois 11 746 887.00 Indiana 13 320 528.00 Iowa 7 045 079.00 Kansas 19 593 150.00 Kentucky 4 852 907.00 Louisiana 1 630 161.00 Maine 365 580.00 Maryland 2 031 963.00 Massachusetts 8 958 240.00 Michigan 10 944 074.00 Minnesota 10 413 621.00 Mississippi 2 996 409.00 Missouri 7 431 420.00 Montana 0.00 Nebraska 1 829 184.00 Nevada 238 146.00 New Hampshire 472 371.00 New Jersey 4 436 703.00 New Mexico 4 691 850.00 New York 15 456 417.00 North Carolina 4 859 222.00 North Dakota 370 524.00 Ohio 7 602 197.00 Oklahoma 5 567 883.00 Oregon 22 644 657.00 Pennsylvania 23 230 752.00 Puerto Rico 167 486.00 Rhode Island 0.00 South Carolina 3 849 783.00 South Dakota 2 101 734.00 Tennessee 3 510 354.00 Texas 25 342 553.00 Utah 3 457 854.00 Vermont 560 027.00 Virginia 7 889 717.00 Washington 31 510 755.00 West Virginia 6 502 247.00 Wisconsin 10 000 671.00 Wyoming 0.00 US Total 336 330 007.00 1 ATTACHMENT II Award Description for Trade Adjustment Assistance TAA Program Training and Other Activities TaOA Grants II-1Award Description. Under the authority of the Trade Act of 1974 as amended States must comply with information provided in the Notice of Award which the Department provides at the time of the award TAA Program regulations applicable program guidance applicable agreements governing the TAA Program such as Governor- Secretary Agreement and the Annual TAA Funding Agreement 1. Purpose States may use the TAA program TaOA funds provided under this grant to cover the cost of related state administration and the provision of training employment and case management services job search allowances and relocation allowances to adversely affected workers. TEGL No. 15-21 provides additional information regarding the use and purpose of TAA program TaOA funds. 2.Activities to be Performed The TAA Final Rule published in the Federal Register on August 21 2020 applicable statutes and guidance governing the TAA Program describe States responsibilities and specify the activities states must perform regarding the use of TAA program TaOA funds. 3.Expected Outcomes States must use TAA program funds provided under this grant to operate the TAA program in support of the goals objectives and outcomes provided in the FY 2022 Federal Unemployment Benefits and Allowances section of the President s Annual Budget. 4.Intended Beneficiaries TaOA grant funds are intended to serve adversely affected workers i.e. individuals who because of lack of work in adversely affected employment have been totally or partially separated from such employment and adversely affected incumbent workers individuals who A are members of a group of workers who have been certified as eligible to apply for adjustment assistance under subpart A B have not been totally or partially separated from adversely affected employment and C workers for whom the Secretary determines on an individual basis are threatened with total or partial separation . 5.Subrecipient Activities Subrecipient means a non-Federal entity or Federal agency that receives a subaward from the grant award recipient under the TaOA funds award. Subrecipients are accountable to the grantee for the use of the Federal funds provided by the subaward. Specifications of subrecipient activities and the requirements to which subrecipients must comply are set out in the TAA Annual Funding Agreement which upon grant award DOL sends to each grantee. ATTACHMENT III TAA Program Requirements III-1A.Overview. The TAA Program includes training employment and case management services job search allowances relocation allowances Trade Readjustment Allowances TRA Alternative Trade Adjustment Assistance ATAA and Reemployment Trade Adjustment Assistance RTAA . TAA Program TaOA funds provided under this grant award may be used to cover the cost of training and related costs employment and case management services job search allowances relocation allowances and related state administration. Funds for TRA ATAA and RTAA are governed by the Federal requirements guidance and terms and conditions of the Unemployment Insurance Annual Funding Agreement AFA . B.States Responsibilities. The TAA Final Rule 20 CFR Part 618 85 FR 51896 August 21 2020 and Agreements Between the Governor and Secretary of Labor United States Department of Labor to Carry Out the Provisions of Subchapters A B and C of Chapter 2 of Title II of the Trade Act of 1974 as amended by the Trade Adjustment Assistance Reauthorization Act of 2015 in addition to TEGL No. 16-16 One-Stop Operations Guidance for the American Job Center AJC Network TEGL No. 17-16 Infrastructure Funding of the One-Stop Delivery System and TEGL No. 04-20 Guidance on Integrating Services for Trade-Affected Workers under the Trade Adjustment Assistance Program TAA Program with the Workforce Innovation and Opportunity Act WIOA Title I Dislocated Worker DW Program provide guidance on states responsibilities for ensuring that the Workforce Innovation and Opportunity Act WIOA partner programs are integrated into the American Job Center AJC network also known as the one-stop system. The TAA Program is a required one-stop partner under the WIOA statute and regulations at WIOA sec. 121 b 1 B 20 CFR 678.400 34 CFR 361.400 and 34 CFR 463.400. As a WIOA required partner the TAA Program is responsible for providing access to TAA benefits and services to adversely affected workers through the AJC network. As explained in the Required Elements for Submission of the Unified and Combined State Plan and Plan for Modifications under WIOA under WIOA and the Trade Act as amended states must integrate TAA Program services into their one-stop delivery system provide rapid response and appropriate career services to worker groups on whose behalf a petition has been filed and disseminate benefit information that provides workers an accurate understanding of the TAA Program s benefits and services in such a way that it is transparent to the worker applying for them. States must also use their state s AJCs as the main point of contact for participant intake and delivery of TAA benefits and services. For additional information about this and other State Plan requirements see TEGL No. 04-21 Modification Requirements for Workforce Innovation and Opportunity Act WIOA State Plans for Program Years PYs 2022 and 2023. 1 Program Access If the TAA Program is carried out in a local area the state must provide access to the TAA Program services in the local area s comprehensive one-stop centers in accordance ATTACHMENT III TAA Program Requirements III-2 with 20 CFR 678.305 d and with WIOA sec. 121 b 1 A i . Access to the TAA Program occurs in one of three ways a Option 1 Having a TAA Program staff member physically present at the one- stop center or staff person who is multi-funded and is responsible for TAA b Option 2 Having a staff member from a different partner program physically present at the one-stop center appropriately trained to provide information to customers about the TAA program services and activities available through all partner programs or c Option 3 Making available a direct linkage through technology to a TAA Program staff member who can provide meaningful information or services. The options above offer a wide range of possibilities to partners. Option 2 could require varying levels of assistance depending on the trade-affected worker s needs. For example this could be as simple as having an adequately trained one-stop center staff member providing basic program information to a one-stop customer regarding group and individual eligibility requirements of the TAA Program. In this example the partner staff member has been trained on TAA Program eligibility requirements as well as how to search for and file a TAA petition. Once the Department renders a determination on a petition the partner staff member will connect the worker to appropriately trained one- stop center staff who can further assist them. If the petition is certified the worker is eligible to apply for individual benefits and appropriately trained one-stop center staff must guide them through the application and enrollment process. This option allows the customer to receive high-quality service through the one-stop center in a timely manner. The third option Option 3 a direct linkage can take many forms as well. As described in 20 CFR 678.305 d 3 a direct linkage means providing a direct connection at the one- stop center within a reasonable time by phone or through a real-time web-based communication to a program staff member who can provide program information or services including career services to the customer. Solely providing a phone number website information pamphlets or materials does not constitute a direct linkage. The flexibility provided through the three optional methods for assuring customer access to required one-stop center partner services and activities at the comprehensive centers ensures that the TAA Program remains accessible through the one-stop center network. 2 Compliance with Regulations and Guidance In performing its responsibilities under the Governor-Secretary Agreement as a condition for receipt of funds the state agrees to fully comply with all program regulations and administrative directives including but not limited to a Trade Adjustment Assistance Final Rule published in the Federal Register at https www.federalregister.gov documents 2020 08 21 2020-13802 trade- adjustment-assistance-for-workers became effective on September 21 2020. ATTACHMENT III TAA Program Requirements III-3 b Joint WIOA Final Rule as applicable published in the Federal Register at https www.gpo.gov fdsys pkg FR-2016-08-19 pdf 2016-15977.pdf. c Department-Only WIOA Final Rule as applicable published in the Federal Register at https www.gpo.gov fdsys pkg FR-2016-08-19 pdf 2016-15975.pdf d Consolidated Appropriations Act 2022 Division H Pub. L. 117-103 enacted March 15 2022 e 2 CFR part 200 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards and 2 CFR part 2900 Department s Supplement to 2 CFR part 200 f Chapter 2 of Title II of the Trade Act of 1974 as amended Pub. L. 93-618 Trade Act codified at 19 U.S.C. 2271 et seq. g Balanced Budget and Emergency Deficit Control Act of 1985 BBEDCA as amended by the Budget Control Act of 2011 BCA h TEGL No. 15-12 Delivery of Benefits and Services to Trade Adjustment Assistance TAA Program Recipients through the American Job Center Network Delivery System i TEGL No. 17-16 Infrastructure Funding of the One-Stop Delivery System j TEGL No. 03-19 Real Property Under Employment and Training Administration-Funded Grants k TEGL No. 10-19 Technical Assistance regarding the Submission Deadline for the Unified and Combined State Plans under the Workforce Innovation and Opportunity Act WIOA for Program Years PYs 2020-2023 and Other Related Requirements l TEGL No. 13-20 Fiscal Year FY 2021 Trade Adjustment Assistance TAA Training and Other Activities TaOA Grant Management Guidance and m TEN No. 02-20 Announcing the Release of the Trade Adjustment Assistance TAA for Workers Final Rule and Amended Information Collections Associated with this Rulemaking. 3 Compliance with Requirements In performing its responsibilities under this award the state hereby certifies and assures that it will fully comply with the following requirements a Real Property. As provided at 20 CFR 618.860 c 2 the requirements and restrictions related to real property in 2 CFR 200.439 including compliance with 2 CFR 200.439 b 3 provide that capital expenditures for improvements to land or buildings which materially increase their value or useful life are unallowable as a direct cost except in cases where the Grant Officer has granted prior written approval. All requests for construction related expenses must come to the Secretary of Labor for prior approval. The requirements relating to Real Property above and explained in TEGL No. 03- 19 Real Property Under Employment and Training Administration-Funded ATTACHMENT III TAA Program Requirements III-4 Grants apply. This guidance provides information on using ETA grant funds for capital expenditures and other real property costs depreciation maintaining insurance handling idle facilities and idle facility capacity retaining records disposing of real property acquired with ETA grant funds renting real property and using and disposing of SWA real property that has DOL equity or Reed Act equity. b Equipment. Equipment purchases under the TAA Program are subject to the provisions at 2 CFR 200.313. Consistent with 20 CFR 618.860 c 1 the Department delegates the authority of prior approval to the Governor for equipment purchases made using TaOA funds. c Oversight Roles and Responsibilities. Each recipient and subrecipient of funds under the Trade Act as amended must conduct regular oversight and monitoring of its program and those of any subrecipients and contractors as required under WIOA sec. 239 i as well as under 2 CFR part 200 including 2 CFR 200.331through 2 CFR 20.333 in order to i. determine that expenditures have been made against the proper cost categories and within the cost limitations specified in the Act the regulations and administrative guidance ii. determine whether there is compliance with other provisions of the Act the regulations and administrative guidance iii. assure compliance with 2 CFR part 200 and the Department s exceptions at 2 CFR part 2900 iv. assure compliance with 20 CFR part 618 and v. determine compliance with the nondiscrimination disability and equal opportunity requirements of sec. 188 of WIOA including the Assistive Technology Act of 1998 29 U.S.C. 3003 . d Procedures and Resolution of Findings. See 20 CFR 618.860 d 2 i. Oversight and monitoring. Each recipient and subrecipient of funds under the Act must conduct regular oversight and monitoring of its program and those of any subrecipients and contractors ii. Resolution of subrecipient-level findings. 1 The Governor is responsible for resolving findings that arise from the monitoring reviews investigations other Federal monitoring reviews and audits including under 2 CFR part 200 of subrecipients awarded funds through the Trade Act as amended. a A state must use the written monitoring and audit resolution debt collection and appeal procedures that it uses for other Federal grant programs. ATTACHMENT III TAA Program Requirements III-5 b If a state does not have such written procedures it must prescribe standards and procedures to be used for this grant program. 2 For subrecipients awarded funds through a pass-through entity the pass-through entity must ensure that the subrecipient has written monitoring and resolution procedures in place that are consistent with 2 CFR part 200. iii. Resolution of state findings. 1 The Secretary is responsible for resolving findings that arise from Federal audits monitoring reviews investigations incident reports and audits under 2 CFR part 200 for direct recipients of Federal awards under the Trade Act as amended. 2 The Secretary will use the Department s audit resolution process consistent with 2 CFR part 200 Subpart F. 3 A final determination issued by a Grant Officer under this process may be appealed to the Department s Office of Administrative Law Judges under the procedures in 2 CFR 2900.22. e Nondiscrimination. Requirements and restrictions for nondiscrimination and equal opportunity which are provided in 29 CFR part 38 Implementation of the Nondiscrimination and Equal Opportunity Provisions of WIOA. C. Use of Funds. Funds obligated under this grant award may be used for training and related costs employment and case management services job search allowances relocation allowances and related state administration costs incurred in the provision of TAA Program benefits and services to trade-affected workers in accordance with the requirements of the Trade Act as amended in effect at the time of filing of the petition under which the workers are covered. ETA strongly recommends that recipients expend funds with the shortest period of availability first. The following limitations apply to TAA Program TaOA appropriated funds awarded to the state under this grant award 1 State expenditures for employment and case management services costs must not be less than but may exceed 5 percent of TaOA funds awarded in a FY and 2 State expenditures for related state administration costs must not exceed 10 percent of the total amount of TaOA funds awarded to the state in a FY. Note If the state does not use the entire 10 percent of funds allocated for related state administration the state may use the remainder for allowable activities within the rest of TaOA such as employment and case management training and job search and relocation allowances. D. Deobligation of Funds. The Recipient agrees to accept a deobligation of the TaOA funds as set forth in the Notice of Award in the event of underutilization of those funds. The Grantor will consider underutilization of TaOA funds to exist when the Recipient will be unable to ATTACHMENT III TAA Program Requirements III-6 use some or all of the unexpended and or unobligated balance of such funds provided to the recipient within a reasonable period of time. Underutilized funds will be recaptured only after notification to and consultation with the Recipient. E. Recapture and Reallotment of FY Funds. In addition to the information provided in the deobligation of funds clause above section 245 c of the Trade Act of 1974 as restored by the TAARA 2015 provides that the Secretary may recapture and reallot funds that were allotted to any state to carry out employment and case management services training job search allowances and relocation allowances that remain unobligated by the state during the second or third fiscal year after the funds were obligated and reallot those funds to states in need. F. Remedies. All TAA Program funds must be expended in accordance with the provisions of the AFA and any special terms and conditions of approved funding requests. Any expenditure of funds that does not comply with these provisions will be subject to the enforcement remedies at 2 CFR 200.339 2 CFR 2900.20 through 2900.22 20 CFR 617.52 c and 617.59 f or any succeeding regulations. The state will take such action as is reasonably necessary to recover for the account of the United States all amounts paid out as program benefits or services that were erroneously paid to ineligible claimants or others and to restore any losses or misapplication of funds allocated to the state for TAA Program benefits or services. G. Merit Staff. The state agrees that staff employed to carry out state administration of the TAA Program and funded by the TAA Program will comply with 20 CFR 618.890. H. Administrative and Program Costs. The administrative cost limit of the FY 2022 TaOA funding allocation is explained above in paragraph C of this Attachment III with which states must comply. For purposes of the TAA Program the costs of administration are established at 20 CFR 618.860 b . ATTACHMENT IV Additional Grants.gov Submission Instructions for TaOA Funding IV-1Additional Submission Instructions. Recognizing that submission of documentation for TAA Program TaOA funds for FY 2022 through www.grants.gov is the same procedure the Department instructed grantees to follow to apply for FY 2021 TaOA funds the following is provided to augment the instructions available on the www.grants.gov website. In the event you encounter a problem with your submission via the www.grants.gov website and do not find a resolution in any of the other resources call the www.grants.gov support center for assistance at 1-800-518-4726 or 606-545-5035 to speak to a customer support representative or email support grants.gov. The www.grants.gov contact center is open 24 hours a day seven days a week however it is closed on federal holidays. Note the links in the sections below require Internet Explorer version of IE11 or higher Chrome or Firefox. Please use one of these browsers to access the information available on the link. 1. Timely SF-424 Submissions. The deadline for submitting SF-424s via www.grants.gov for TAA TaOA funding is 30 calendar days from the issue date of this guidance. States are strongly advised to initiate the application submission and validation process via www.grants.gov as soon as possible and to plan for time to resolve technical problems. Since it is the state s responsibility to ensure a timely submission of their SF-424 states are encouraged to allot time for submission two business days and if applicable additional time to address errors and receive validation upon resubmission an additional two business days for each ensuing submission . Only applications that have been successfully submitted in www.grants.gov by the deadline which is 30 calendar days from the issue date of this guidance and subsequently successfully validated by www.grants.gov will be considered timely. Please note validation in www.grants.gov does not mean the state s application has been accepted as complete or has been accepted for review. Rather www.grants.gov only verifies the submission of certain parts of the application. 2.How to Submit an Application. Applicants can apply on www.grants.gov using Workspace https www.grants.gov web grants applicants workspace-overview.html. Workspace is a shared online environment that allows organizations or individuals to apply for federal grants by enabling simultaneous access and edit of different forms within a single application. To access complete instructions see https www.grants.gov web grants applicants apply-for-grants.html. To apply for FY 2022 TaOA grant funds once you have logged into Workspace select Search Grants at https www.grants.gov web grants applicants apply-for-grants.html and enter ETA- TEGL- NO- 14-21 in the Opportunity Number field of the Basic Search Criteria box. Be careful to use the specific syntax ETA-TEGL-NO-14-21. ATTACHMENT IV Additional Grants.gov Submission Instructions for TaOA Funding IV-23.Important Information. Completing your grant application requires you to enter your organization s Authorized Organizational Representative AOR Username and Password. If you do not have the AOR s Username and Password please register as a new user here https apply07.grants.gov apply register.faces. Note if you already have a www.grants.gov account and know or can retrieve your AOR s logon information using the Forgot Username or Password function you do not need to register another account to apply for FY 2022 TaOA grant funds. When you submit your application via www.grants.gov an electronic time stamp is generated within the system when the application is successfully received by www.grants.gov. Grants.gov will send the applicant AOR an email acknowledgement of receipt and a tracking number e.g. GRANTXXXXXXXX with the successful transmission of the application serving as proof of their timely submission. During this process the applicant will receive two email messages to provide the status of the application s progress through the system. oThe first email sent almost immediately will contain a tracking number and will confirm receipt of the application by www.grants.gov. oThe second email will indicate that the application has either been successfully validated or has been rejected due to errors. Effective April 4 2022 the Data Universal Numbering System DUNS Number was replaced by a new non-proprietary identifier requested in and assigned by the System for Award Management SAM www.SAM.gov access requires Internet Explorer version of IE11 or higher Chrome or Firefox . This new identifier is being called the Unique Entity Identifier UEI or the Entity ID. Each applicant must have a UEI number available and must be registered with the www.SAM.gov before submitting an SF-424 Form in www.grants.gov. SAM.gov is an official government website that allows you to 1 register to do business with the U.S. government 2 update or renew your entity registration 3 check status of an entity registration or 4 search for entity registration and exclusion records. Applicants must have an active registration in SAM to complete the SF-424. If the applicant s registration in SAM is expired www.grants.gov will reject the application. The official electronically signed SF-424 Form must reflect the state amount listed in Attachment I for the requested estimated funding total in item 18 the Catalog of Federal Domestic Assistance Number 17.245 for item 11 and the grantee s 12- character UEI listed for item 8c on the SF-424 Form. Also item 15 of the SF-424 must indicate the amount of Indirect Costs claimed by the recipient if any. To ensure consideration the components of the application must be saved as .doc .docx .xls .xlsx .rtf or .pdf files. If submitted in any other format the applicant bears the risk that compatibility or other issues may prevent a state s application from ATTACHMENT IV Additional Grants.gov Submission Instructions for TaOA Funding IV-3being considered. The Department will attempt to open the document but will not take any additional measures in the event of problems with opening it i.e. conversions of any kind . The Department strongly advises applicants to use the various tools and documents including Frequently Asked Questions that are available on the Applicant Resources page at https www.grants.gov web grants applicants applicant- faqs.html. To receive updated information about critical issues new tips for users and other time sensitive updates as information becomes available you may subscribe to www.grants.gov updates at https www.grants.gov web grants manage- subscriptions.html.