TEGL_32_12_Att5.pdf

ETA Advisory File Text

OMB Control Number 1205 -0425 Expiration Date 5 31 201 6 WIA TITLE I -SECTION 167 NATIONAL FARMWORKER JOBS PROGRAM WORKFORCE INVESTMENT ACT STANDARDIZED PARTICIPANT RECORD WIASPR GENERAL REPORTING INSTRUCTIONS AND SPECIFICATIONS REVISED MAY 201 3 This reporting requirement is approved und er the Paperwork Reduction Act of 1995 OMB Control No. 1205 -0425. Persons are not required to respond to this collection of information unless it displa ys a currently valid OMB number. Publ ic reporting burden for this collection of infor mation is estimated to average 2.25 hours per individual record including time for reviewing instructions searching existing data sources gathering and reviewing the collection of information. Respondent s obligation to reply is mandator y. The reason for the collection of infor mation is general program oversight evaluat ion and performance assessment. Send commen ts regarding this burden estimate or any other aspect of this collection including sugge stion s for reducing this burden to the U.S. Department of Labor Emplo yment and Training Administration Office of Workforce Investment Attention National Farm worker Jobs Program 200 Constitution Avenue N.W. Room C-4510 Washington DC 20210 Pape rwork Reduction Act Project 1205 -0425 . Page 2 WIA SECTION 167 NATIONAL FARMWORKER JOBS PROGRAM WORKFORCE INVESTMENT AC T STANDARDI ZED PARTICIPANT RECORD WIASPR GENERAL GUIDELINES This docu ment is intended to facilitate preparation and sub mission of an electroni c file of records for all WIA section 167 pa rticipants who exit the progra m. It describes the record layout definitions and coding values that should be used to create such a file. The resul ting file should be either A fixed -field or co mm a-deli mited -field ASCII text file also called a DOS text file containing the data record for each individual who exits the WIA section 167 program on a separate line. Most database and spreadsheet progra ms contain an option for exporting data to an ASCII file . An Excel file. A dbf file. Other file for mats so long as prior arrange ments are made with Social Policy Research Associates SPR DOL s data processing contractor. This docu ment indicates the order in which the data ele ments should be presented on each electronic record line and the starti ng colu mn position for each data ele ment for a fixed -field record. For a deli mite d-field file or a dbf file observe the data -ele ments order and field width maxi mums indicated by the record layout for co mm a-deli mited files sepa rate data fields by co mm as. Please avoid the use of co mm as embedded in alpha fields or to denote placeholders in nu meric fields e.g. x xxx co mm as should be used only by grantees who are sub mitting co mma-deli mited files. In general sub missions should follow the coding guidelines for individual ite ms shown in the attached instructions. In prep aring sub missions please na me data files using a MGGGGQYY convention where M stands for the MSFW progra m. GGGG stands for your unique 4-dig it grant nu mber. Q stands for the quarter e.g. 1 for the first quarter etc. use 5 6 or 7 for the sub missions that include follow -up data for 4th quarter ter minees . YY stands for the program year. Page 3 Sub missions can be sent on either a floppy diskette or via email. If a floppy diskette is used send a 3.5 IBM PC DOS co mpatible for matted diskette and mail it to NFJP Reporting Sub mission Andrew Wiegand Social Policy Research Associates 1330 Broadwa y Suite 1426 Oakland California 94612 Include a memorandum in the package clearly identif ying your organization grant nu mber and the nu mber of ter minees being reported. For those interested in sending sub missions via email please send to andrew wiegand spra.com or jane cho spra.com. Any questions regarding for matting record layout and related proble ms should be ref erred to Andrew Wiegand or Jane Cho at 510 - 763 -1499. Contact your Federal Project Officer if you have quest ions regarding item definitions or program polic y. Page 4 WIA SECTION 167 NATIONAL FARMWORKER JOBS PROGRAM WORKFORCE INVES TMENT ACT STANDARDI ZED PARTICIPANT RE CORD WIASPR Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 1 Numeric 1 4 1. ETA -Assigned Grantee Code Record the app ropriate 4-digit ETA assigned identification code. This code is the four - digit segment of the grant number. 0000 2 Numeric 5 2 2a. Field Office Identifier FIPS Code of State Record the 2-digit Federal Information Processing Standards FIPS code of the state where the field office is located. For exa mple the state of Alaba ma would be recorded as 01. 00 3 Numeric 7 3 2b. Field Office Identifier FIPS Code of Count y Record the 3-digit FIPS Code of the coun ty where the field office is located. For example the county of Autauga Ala bama would be rec orded as 001. 000 4 Numeric 10 9 3. Participant Identification Number Record the participant s identification number. If the applicant has no SSN or refuses to provide it a substitu te number may be assigned during intake. Grantees should make every effort to obtain a valid SSN prior to termination and record with trans mittal. SPECIAL NOTE Possession of a Social Security Nu mber is not a prerequisite for participation. To avoid dup lication with Social Security numbers grantee assigned numbers should be limited to no more than 8 digits and the first two digits should be 99. 000000000 5 Date 19 8 4. Date of Participation Record the date on which the individual begins receivi ng his her first service funded by the program following a deter mination of eligibility to participate in the progra m. YYYYMMDD 6 Date 27 8 5. Date of Birth Record the individual s date of birth. YYYYMMDD 7 Numeric 35 1 6. Gender Record 1 if the person indicates that he is male. Record 2 if the person indicate that she is fe male. If the person does not self -identify gender leave blank or Record 0. 1 Male 2 Female 7. Race Important Note Additional guidance related to the coll ection and reporting of equal opportunity information including sex WIASPR Item 6 age WIASPR Item 5 disability WIASPR Item 21h ethnicity WIASPR Item 8 and race WIASPR Items 7a through 7e can be found under Appendix A of this document. Page 5 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 8 Numeric 36 1 7a. American Indian or Alaskan Native Record 1 if the individual indicates that he she is a person having origins in any of the original peoples of North America and South America including Central America and who maintains cultural identification through tribal affiliation or comm unity recognition. If the individual does not self -identify his her race as A merican Indian or Alaska Native leave blank or Record 0. 1 Yes 9 Numeric 37 1 7b. Asian Record 1 if the individual indicates that he she is a person having origins in any of the original peoples of the Far East Southea st Asi a or the Indian Subcontinent e.g. India Pakistan Bangladesh Sri Lanka Nepal Sikkim and Bhutan . This area includes for example Cambodia China Japan Korea Mala ysia Pakistan the Philippine Islands Thailand and Vietnam. If the individual does not self -identify his her race as Asian leave blank or Record 0. 1 Yes 10 Numeric 38 1 7c. Black or African American Record 1 if the individual indicates that he she is a person having origins in any of the black racial groups of Africa. If the individual does not self -identify his her race as Black or African American leave blank or Record 0. 1 Yes 11 Numeric 39 1 7d. Hawaiian Native or Other Pacific Islander Record 1 if the individual indicates that he she is a person havi ng origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands. If the individual does not self-identify his her race as Hawaiian Native or Other Pacific Islander leave blank or Record 0. 1 Yes 12 Numeric 40 1 7e Wh ite Record 1 if the individual indicates that he she is a person having origins in any of the of the original peoples of Europe the Middle East or North Africa. If the individual does not self -identify his her race as White leave blank or Record 0. 1 Yes 13 Numeric 41 1 8. Ethnicity Record 1 if the person indicates that he she is a person of Cuban Mexican Puerto Rican South or Central American or other Spa nish culture in origin regardless of race. Record 2 if the individual indicates that he she does not meet any of these conditions. If the individual does not self -identify his her ethnicit y leave blank or Record 0. 1 Yes 2 No 14 Numeric 42 1 9. Qualifies for Sec. 167 Program as a Record appropriate status of the participa nt. SPECIAL NOTE If a participant qualifies as eligible under both categories use Code 1 Farmworker. 1 Farmworker 2 Dependent or Spouse of a Farmworker Page 6 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 15 Numeric 43 2 10a. Enter FIPS Code of State of the Pri mary Do micile Record the 2-digit FIPS code of the state of the pri mary domicile of the participant. Pri mary domicile is that location that is established or clai med as the per manent residence or home of the participant. If pri mary domicile is outside the United States use the following codes 77 All Other Countries 88 Mexico 99 Canada 00 16 Numeric 45 3 10b. Enter FIPS Code of County of the Pri mary Do micile Record the 3-digit FIPS Code of the County of the primary domicile of the participant. Pri mary domicile is that location that is established or clai med as the per manent residence or home of the participant. If pri mary domicile is outside the United States use the following codes 777 All Other Countries 888 Mexico 999 Canada 000 17 Numeric 48 1 11. Farmworker Status Use the appropriate code to record the status of the participant at the time of eligibility deter mination. SPECIAL NOTE Where participant is a depend ent of a farmworker record the status of the eligible farmworker. 1 Migrant Farmworker 2 Seasonal Farmworker 12. Public Assist ance Recipient This instruction applies to items 12a thro ugh 12c below. Record the appropriate code to indicate whether or not the individual is a recipient of each of the following public assistance categorie s. 18 Numeric 49 1 12a Temporary Assistance to Needy Families TANF Record 1 if the individ ual is a person who at the time of participation is listed on the welfare grant or has received cash assista nce or other support services from the TANF agency in the last six months pri or to participation in the progra m. Record 2 if the individual does not meet the condition described above. 1 Yes 2 No Page 7 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 19 Numeric 50 1 12b Other Public Assist ance Record 1 if the individual is a person who at the time of participation is receiving or has received cash assistance or other support services from one of the following sources in the last six months prior to particip ation in the program General Assistan ce GA State local government Refugee Cash Ass istance RCA and Supplemental Security Inco me SSI -SSA Title XVI . Record 2 if the individual does not meet the condition described above. 1 Yes 2 No 20 Numeric 51 1 12c Supplemental Nutriti on Assistance Program food stamps Food Stamp Act of 1977 Record 1 if the individual is a person who at the time of participation is receiving or has received food stamp assistance in the last six months prior to participation in the progra m. Recor d 2 if the individual does not meet the condition described above. 1 Yes 2 No 21 Numeric 52 2 13a. Number of Dependents in the family Under Age 18 Record the number of dependents in the family under age 18. 00 22 Numeric 54 2 13b. Number of Individuals in Family Record the total number of individuals in the family including the participant. 00 23 Numeric 56 2 14. Highest School Grade Co mpleted Use the appropriate code to record the highest school grade completed by the participan t. 00 No school grades completed 01 - 12 Number of elementar y secondary school grades completed 13 - 15 Number of college or full -time technical or vocational school years completed 16 Bachelor s degree or equivalent 17 Education beyond the Bachelor s degree Record 87 if the individual completes the 12th grade and attained a high school diploma. Record 88 if the individual completes the 12th grade and attained a GED or equivalent. Record 90 if the individual attained another post -secondar y degree or certification. Record 91 if the individual attained an associates diploma or degree AS AA . 00 Page 8 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 24 Numeric 58 1 15. Student Status at Time of Participation Record 1 if the participant has not received a secondary school diplo ma or its recognized equivalent and is attending any secondary school including elementar y intermediate junior high schoo l whether full or part -time or is between school terms and intends to return to school. Record 2 if the participant has not received a secondary school diplo ma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whether full or part -time. Record 3 if the participant has received a secondary school diplo ma or its recognized equivalent and is attending a post -secondary school or program whether full or part - time or is between school terms and intends to return to school. Record 4 if the participant is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant is not attend ing any school and has either graduated from high school or holds a GED. 1 In-school H.S. or less 2 In-school Alternative School 3 In-school Post -H.S. 4 Not attending school or H.S. Dropout 5 Not attending school H.S. graduate 25 Numeric 59 1 16. Emplo yment Status at Participation Record 1 if the participant is a person who either a did any work at all as a paid emplo yee b did any work at all in his or her own business profession or farm c worked 15 hours or more as un unpaid wo rker in an enterprise operated by a member of the famil y or d is one who was not work ing but has a job or business from which he or she was temporarily absent because of illness bad weather vacation labor - management dispute or personal rea -sons whether or not paid by the emplo yer for time -off and whether or not seeking another job. Record 2 if the participant is a person who although emplo yed either a has received a notice of termination of emplo yment or the emplo yer has issued a Worker Adju stment and Retraining Notification WARN or other notice that the facility or enterprise will close or b is a transitioning service member. Record 3 if the participant does not meet any one of the conditions described above. 1 Emplo yed 2 Emplo yed but Received Notice of Termination of Emplo yment or Military Separation 3 Not Emplo yed 26 Numeric 60 5 17. Six Month Pre - Program Earnings Record the total pre -program earnings of the partici pant for the 6-month period prior to the date of appl ication in the program. Ear nings include salaries or wages and also include any bonuses tips gratuities and comm issions or overti me pay earned. Record 00000 if there were no earnings during this period. 00000 Page 9 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 27 Numeric 65 5 18. Total Preprogram Earnings During the 12-month Eligibility Determination Period. Record total pre -program earnings of the parti cipant during the 12-month eligibility determination period. Earnings include salaries or wages and also include any bonuses tips gratuities and comm issions or overti me pay earned. Record 00000 if there were no earnings during this period. 00000 28 Numeric 70 1 19. Unemplo y- ment Insurance Status Record 1 if the participant is a person who filed a claim and has been determined monetarily eligible for benefit payments under one or more State or Federal Unemplo yment Compensation UC programs and whose benefit year or compensation by reason of an extended duration period has not ended and who has not exhausted his her benefit rights. Record 2 if the participant has exhausted all UC benefit rights for which he she has been determined monetarily eligible including extended supplemental benefit rights. Record 3 if the participant was neither an UC Claimant nor an Exhaustee. 1 Claimant 2 Exhaustee 3 Neither Claimant nor Exhaustee 29 Numeric 71 1 20. Veteran Status Record 1 if the participant is a person who served in the active U.S. militar y naval or air service for a period of less than or equal to 180 days and who was discharged or released from such service under con ditions other than dishonorable. Record 2 if the participant served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge or was discharged or released because of a service connected disabilit y or as a member of a reserve component under an order to active duty pursua nt to section 167 a d or g 673 a of Title 10 U.S.C. served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released from such duty with other than a dishonorable discharge. Record 3 if the participant is a person who is a the spouse of any person who died on active duty or of a service -connected disa bilit y b the spouse of any member of the Armed Forces serving on active duty who at the time of application for assistance under this part is listed pursuant to 38 U.S.C 101 and the regulations issued thereunder by the Secretary concerned in one or more of the following categories and has been so listed for more than 90 days i missin g in action ii captured in the line of duty by a hostile force or iii forcibly detained or interned in the line of duty by a foreign govern ment or power or c the spou se of any person who has a total disability per manent in nature resulting from a serv ice-connected disability or the spouse of a veteran who died while a disability so evaluated was in existence. Record 4 if the participant does not meet any one of the conditions described above. 1 Yes 180 days 2 Yes Eligible Veteran 3 Yes Other Eligible Person 4 No Page 10 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 21. Additional Barriers to Emplo yment Record all the appropriate codes for the following categories as they apply to the participant. 30 Numeric 72 1 21a. Limited English Language Proficiency Record 1 if the participant is a person who has limited ability in speaking reading writing or understanding the English langu age and a whose native language is a language other than English or b who lives in a family or community environment where a language other than En glish is the dominant language. Record 2 if the participant does not meet the conditions described abov e. 1 Yes 2 No 31 Numeric 73 1 21b. Offender Cri minal Justice Barrier Record 1 if the participant is a person who either a is or has been subject to any stage of the criminal justice process for comm itting a status offense or delinquent act or b requires assistance in overco ming barriers to emplo yment resulting from a record of arrest or conviction for comm itting delinquent acts such as crimes against persons crimes against propert y status offenses or other crimes. Record 2 if the part icipant does not meet any one of the conditions described above. 1 Yes 2 No 32 Numeric 74 1 21c. Ho meless Record 1 if the participant is a person who lacks a fixed regular adequate night time residence. This definition includes any individua l who has a primary night time residence that is a publicly or privately operated shelter for temporary acco mm odation an institution providing temporary residence for individuals intended to be institutionalized or a public or private place not designate d for or ordinarily used as a regular sleeping acco mm odation for human beings. This definition does not include an individual imprisoned or detained under an Act of Congress or State law. An individual who may be sleeping in a temporary acco mm odation whi le away from ho me should not as a result of that alone be recorded as homeless. Record 2 if the participant does not meet any one of the conditions described above. 1 Yes 2 No 33 Numeric 75 1 21d. Lacks Significant Work History Record 1 if the participant is a person who has not worked for any nonagricultural emplo yer for longer than three 3 consec utive months in the 24 months prior to intake eligibility deter mination. Record 2 if the participant does not meet the conditions described abov e. 1 Yes 2 No Page 11 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 34 Numeric 76 1 21e. Long -term Agricultural Emplo yment Record 1 if the participant is a person who has engaged in agricultural work as the pri mary source of inco me for a minimum of four 4 years prior to intake eligibility deter mination. Record 2 if the participant does not meet the conditions described above. 1 Yes 2 No 35 Numeri c 77 1 21f. Lacks Transportation Record 1 if the participant is a per son who lacks access to adequate reasonable transportation services resulting in a barrier to receiving training or accepting emplo yment. Record 2 if the participant does not meet the conditions described above. 1 Yes 2 No 36 Numeric 78 1 21g. Single Parent with Dependents Under Age 18 Record 1 if the participant is a single separated divorced or widowed individual who has responsibility for one or more dependent child ren under age 18. Record 2 if the participant does not meet the conditions described above. 1 Yes 2 No 37 Numeric 79 1 21h. Individual with a Disability Record 1 if the participant indicates that he she has any disabilit y as defined in Sect ion 3 2 a of the Americans with Disabilities Act of 1990 42 U.S.C. 12102 . Under that definition a disabilit y is a physical or mental impair ment that substantially limits one or more of the per son s major life activities. For definitions and exa mples of ph ysical or mental impair ment and major life activities see paragraphs 1 and 2 of the definition of the term disabilit y in 29 CFR 37.4 the definition section of the WIA non -discrimination regulations. Record 2 if the participant indicat es that he she does not have a disability that meets the definition. If the participant does not wish to disclose his her disability status leave blank or Record 0. 1 Yes 2 No 38 Numeric 80 1 22. Basic Literacy Skills Deficient Record 1 if the participant meets the definition of basic literacy skills deficient. This definition must include a determination that an individual either a computes or solves problems reads writes or speaks English Spanish in Puerto Rico at or below grade lev el 8.9 or b is unable to compute or solve proble ms read write or speak English at a level necessary to function on the job in the individual s family or in societ y. Record 2 if the participant does not meet the above definition. Record 9 if this information not obtained or reported. 1 Yes 2 No 9 Not Applicable Not Reported Page 12 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 39 Date 81 8 23. Dat e of Eligibility Deter mination Record the date on which the individual was determined eligible to participate in the Section 167 program. Otherwise leave blank if the parti cipant did not receive core services. YYYYMMDD 40 Date 89 8 24. Date of First Intensive Service Record the date on which the participant first received intensive services. Intensive Services include specialized assess ments of skill levels work experience diagnostic testing adult basic education or English as a Second Lang uage ESL training development of an individual emplo yment plan group or individual counseling case management for participants seeking training services short -term prevocational services and remedial reading writ ing or comm unication skills traini ng. Otherwise leave blank if the partici pant did not receive intensive services. YYYYMMDD 41 Date 97 8 25. Date of First Training Service Record the date on which the participant first received training services. Training services include but are not limited to occupational skills training OJT skill upgrading entrepreneurial training and job readiness training. Otherwise leave blank if the parti cipant did not receive training services. YYYYMMDD 26. Actual Total Hours Enter the actual total hours funded by the 167 grant in each of the following categories. SPECIAL NOTE If the participant did not receive the training service please enter 0000 in the appropriate category of training. 42 Numeric 105 4 26a. Basic Skills Training funded by 167 grant. Record the actual total hours the participa nt received basic skills training financially assisted by the section 167 grant. Basic skills training includes but is not limited to remedial reading writing communication ma thematics and or English for non -English speaker s. 0000 43 Numeric 109 4 26b. Occupational Skills Training Non -OJT funded by 167 grant. Record the actual total hours the partici pant received occupational skills training excluding On -the -job trai ning financially assisted by the section 167 grant. Occupational skills training includes vocational education and classroom training designed to provide individuals with the technical skills and infor mation required to perform a specific job or group of jobs. 0000 Page 13 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 44 Numeric 113 4 26c. Integrated Basic Occu - pational Skills Training funded by 167 grant. Record the actual total hours the participa nt received integrated basic occupational skills training financially assisted by the section 167 grant. Integrated basic occupational skills training combines ele ments of both Basic Skills Training and Occupationa l Skills Training Non -OJT as described imm ediately above. 0000 45 Numeric 117 4 26d. On -the -job Training OJT funded by 167 grant Record the actual total hours the participant received On -the -job Training OJT financially assisted by the section 167 grant. OJT includes training by an emplo yer that is provided to a paid participant while engaged in productive work in a job that a provides knowledge or skills essential to the full and adequate perfor mance of the job b provides reimbursement to the emplo yer of up to 50 percent of the wage rate of the participant for the extraordinary costs of providing the training and additional supervision related to the training and c is limited in duration appropriate to the occupation for which the participant is being trained taking into account the content of the training the prior work experience of the participant and the service strategy of the participant as appropriate. 0000 46 Numeric 121 4 26e. Work Experience funded by 167 grant Rec ord the actual total hours the partici pant received work experience financially assisted by the section 167 grant. Work experience includes short -term or part -time work activity that provides an individual with the opportunity to acquire appropriate work habits and behaviors. 0000 47 Numeric 125 1 27. Received Worker Safety Training Record 1 if the participant received any train ing that consists of instruction in any of the following safe and proper wa ys to oper ate or maintain machiner y safe handl ing and use of toxic chemicals proper use of p rotective clothing and devices first aid or other topics related to worker safety on the job site. Record 2 if the participant did not receive worker safety training. 1 Yes 2 No 48 Numeric 126 1 28. Enrolled in a program or activity leading to an educational or occupational credential or licen se. Record 1 if the participant was enrolled in a program or activity leading to an educational or occupational credential or license. A credential is defi ned as any nationally recognized degree or certificate or a state locally recognized credential. Credentials will include but are not limited to a high school diplo ma GED or other recognized equivalents postsecondary degrees recognized skills standard s and licensure or industry recognized certificates. Record 2 if the participant does not meet the above definition. 1 Yes 2 No Page 14 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 49 Numeric 127 8 29. Occupational Skills Training Code Enter the 8-digit O Net 4.0 or later version s code that best describes the occupation for which the participant received training. Record 00000000 or leave blank if the occupational code is not available or not known. SPECIAL NOTE If all 8 -digits of the occup ational skills code are not collected record as many digits as are available. If the individual receives multiple training services use the occupational skills training code for the most recent training. 00000000 30. Related Assistance Services Received For each of the following Related Assista nce services record whether or not the services were provided while an individual was a participant regardless of the funding source . 50 Numeric 135 1 30a. Transportation Record 1 if the participant received transpo rtation public or private assistance or cash paid to participants or members of the ir families for the purpose of transportation. Record 2 if the participant did not receive any transportation assistance. 1 Yes 2 No 51 Numeric 136 1 30b. Health Care Record 1 if the participant received supportive health care services that includes but is not limited to preventive and clinical medic al treatment voluntary family planning and necessary psychiatric psychological and prosthetic services. Record 2 if the participant did not receive any health care assistance. 1 Yes 2 No 52 Numeric 137 1 30c. Family Care including child car e Record 1 if the participant received supporti ve services which helps participants meet their family care needs during program parti cipation. Family care ranges from adult to child care inside or outside the home to after-school programs inside or out side the home . It usually includes supervision and shelter. Record 2 if the participant did not receive any family care assistance. 1 Yes 2 No 53 Numeric 138 1 30d. Housing Resettle ment or Rental Assist ance Record 1 if the participant rece ived supporti ve services which assists participants in maintaining or obtaining adequate shelter including utilities for the mselves and their families or relocating in order to accept or maintain emplo yment or to obtain education or training while they are participating in the progra m. Record 2 if the participant did not receive any housing resettle ment or rental assistance. 1 Yes 2 No 54 Numeric 139 1 30e. Nutritional Assist ance Record 1 if the participant received supporti ve service s that includes the provision of food and other nutritional assistance other than counseling to eligible program participants and their dependents. Record 2 if the participant did not receive any nutritional assistance. 1 Yes 2 No Page 15 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 55 Numeric 140 1 30f. Translation and Interpretation Services Record 1 if the participant received suppo rtive services which inv olves a bi-lingual agent who hears or reads the language of one party and speaks or writes another language for another part y. One of the two parties will be a program participant. Record 2 if the participant did not any rece ive translation and interpret ation services. 1 Yes 2 No 56 Numeric 141 1 30g. Other Record 1 if the participant received supportive services not specified above. Record 2 if the participant did not receive any other related assistance services. 1 Yes 2 No 31. Par tner Program Participation The following instruction applies to items 31a through 31k. In each instance indicate whether or not the individual is participating in each of the following progra ms . Record only those programs that are coordinated possibly through a formal coenrollment by inclusion in the ind ividual s service plan or through follow -up services. 57 Numeric 142 1 31a. Concurrent Participation WIA Title I State local program Subtitle B Record 1 if the participant received serv ices financially assisted under WIA Title I-B program. Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 58 Numeric 143 1 31b. Concurrent Participation Adult Education Record 1 if the participant received services financially assisted under WIA Title II. Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 59 Numeric 144 1 31c. Co ncurrent Participation Native American Progra ms Record 1 if the participant received serv ices financially assisted under WIA Title I-D Section 166. Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 60 Numeric 145 1 31d.Concurrent Participation Veterans Workforce Investment Programs Record 1 if the participant received services financially assisted by either DVOP LVER funds WIA section 121 b 1 B ix or WI A section 168. Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 61 Numeric 146 1 31e.Concurrent Participation Trade Adjustment Act TAA Record 1 if the parti cipant received ser vices financially assisted under the Trade Adjust ment Assistance Act WIA section 121 b 1 B viii . Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes Page 16 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 62 Numeric 147 1 31f.Concurrent Participation Vocational Education Record 1 if the participant rece ived serv ices financially assisted under the Carl D. Perkins Vocational and Applied Techno logy Education Act 20 USC 2471 WIA section 121 b 1 B vii Record 0 or leave blank if the partici pant did not receive any services under the condition descri bed above or it is not known. 1 Yes 63 Numeric 148 1 31g.Concurrent Participation Vocational Rehabilitation Record 1 if the participant received services financially assisted under parts A and B of title I of the Rehabilitation Act of 1973 29 US C 720 et seq. WIA title IV Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 64 Numeric 149 1 31h.Concurrent Participation Wagner - Peyser Record 1 if the part icipant received services financially assisted under the Wagner - Peyser Act 29 USC 49 et seq. WIA section 121 b 1 B ii . Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 65 Numeric 150 1 31i.Concurrent Participation Title V activities Record 1 if the participant received ser vices financially assisted under the Older Americans Act of 1998 WIA section 121 b 1 B vi . Record 0 or leave blank if the part icipant did not receive any services under the condition described above or it is not known. 1 Yes 66 Numeric 151 1 31j.Concurrent Participation Emplo yment and Training Programs under Dept. HUD Record 1 if the participant received emplo yment and training services financially assisted by the U.S. Department of Housing and Urban Development. Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 67 Numeric 152 1 31k.Concurrent Participation Other WIA and non -WIA programs Record 1 if the participant received services financially assisted from any other WIA and non -WIA program not listed above. Record 0 or leave blank if the partici pant did not receive any services under the condition described above or it is not known. 1 Yes 68 Numeric 153 1 32. Pell Grant Recipient Record 1 if the participant is or has been notified s he will be receiving a Pell Grant at any time during participation in the program. This information may be updated at any time during participation in the program. Record 2 if the participant does not meet the condition described above. 1 Yes 2 No Page 17 Field Number Type Field Starting Column Field Width WIASPR Item and Des cription Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 69 Date 154 8 33. Date of Exit Record the date on which the last service funded by the program or a partner program is received by the participant. Once a participant has not received any services funded by the program or a partner program for 90 consecutive calendar days and has no gap in service and is not scheduled for future services the date of exit is applied retroactively to the last day on which the individual received a service funded by the program or a partner program. YYYYMMDD 70 Numeric 162 1 34. Category of Exit Record 1 if the participant received and or completed any job -related core be yond core infor mational or self -services and eligibility deter mination intens ive or training service s. Record 2 if the participant received non -job related services without having received job -related core intensive or training services. Record 3 if the participant did not complete the program and exited for other reasons as specified in Item 35 below. SPECIAL NOTE Individuals who receive training -related services AND intensive or training services should be coded 1. 1 Emplo yment and Training Exiter 2 Related Assist ance Services ONLY Exiter 3 Other Reasons for Exit Page 18 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 71 Numeric 163 1 35. Other Reasons for Exit at time of exit or during 3-quarter measure ment period following the quarter of exit Record 1 if the participant is residing in an institution or facility providing 24-hour support such as a prison or hos pital and is expected to remain in that institution for at least 90 days. Record 2 if the participant is rec eiving me dical treat ment that precludes entry into unsubsidized emplo yment or continued participation in the 167 program. Does not include temporary conditions expected to last for less than 90 days. Record 3 if the participant was found to be deceased or no longer living. Record 4 if the participant entered advanced training. Advanced trainin includes an occupational skills emplo yment training progra m not funded under Title I of WIA which does not duplicate training received under Title I. This cate gory includes only training outside of the 167 program One -Stop WIA and partner system. Record 5 if the participant entered post -secondary education. Post -secondary education includes a program at an accredited degree -granting institution that leads to an acade mic degree e.g. AA AS BA BS . This does not include entry into post - secondary education progra ms offered by degree -granting institutions that do not lead to an acade mic degree. Record 6 if the participant cannot be located or has moved to an area that prevents them from completing their program or has voluntarily left the program. Record 7 if the participant is providing care for a family member with a health medical condition that precludes entry into unsubsidized emplo yment or continued participation in the program. Does not inc lude temporary conditions expected to last for less than 90 days. Record 8 if the participant is a member of the National Guard or other reserve military unit and is called to active duty for at least 90 days. Record 9 if the social security number of the participant is not valid. Record 0 or leave blank if the participa nt exited for a reason other than one of the conditions described above. 1 Institutionalized 2 Health Medical 3 Deceased 4 Entere d Advanced Training 5 Entered Post - Secondary Education 6 Moved Cannot Locate Voluntary Separation 7 Family Care 8 Reserve Forces Called to Active Duty 9 Not a Valid SSN 72 Date 164 8 36. Date Placed in Unsubsidized Emplo yment Record the date on which the participant was placed into unsubsidized emplo yment. Leave this field blank if the participa nt did not enter unsubsidized emplo yment. YYYYMMDD Page 19 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 37. For Those Who Were Placed in Emplo yment Check Yes for All that Apply Record the reque sted infor mation as approp riate for participants who were placed in unsubsidized emplo yment. 73 Numeric 172 1 37a. Entered Registered Apprenticeship Program Record 1 if the participant entered a Registered Apprenticeship program. The program must be registered with DOL Office of Apprenticeship OA or a federally -recognized State Apprenticeship Agency SAA . Record 2 if the participant did not enter a Registered Apprenticeship program. 1 Yes 2 No 74 Numeric 173 1 37b. Entered Military Service Record 1 if the participant joined the Army Nav y Air Force Marines or Coast Guard or entered into active duty from Reserve or National Guard units in cases of unplanned military buildup. Record 2 if the participant did not enter the military services. 1 Yes 2 No 75 Numeric 174 1 37c. Self -Emplo yment Record 1 if the participant was se lf-emplo yed. Self -empl oyment includes self -directed work in which goods or services produced by or obtained b y the individual or others working for him her are offered for sale. Record 2 if the participant was not self -emplo yed 1 Yes 2 No 38. For Those Who Were Placed in Emplo yment Provide Emplo yment Information Record the requested emplo yment infor mation below as appropriate for those participants who were placed in unsubsidized emplo yment. 76 Numeric 175 2 38a. Hours Worked per Week Record the usual number of hours of work scheduled per week including overtime. Record 00 if the participant was not placed into unsubsidized emplo yment. 00 77 Currency 177 5 38b. Hourly Wage at Place ment Record the hourly wage at place ment. Ho urly wage includes any bonuses tips gratuities comm issions and overti me pay earned. Record 00.00 if the participant was not placed into unsubsidized emplo yment. SPECIAL NOTE Deci mal point in entry must be explicit. 00.00 Page 20 Field Number Type Fie ld Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 78 Numeric 182 1 38c. Fringe Benefits Available Received Record 1 if the participant was placed into unsubsidized emplo yment where the emplo yer makes available or will make available following the completion of a probationary period to the individual whether or not the individual accepts fringe benefits beyond those required by law e.g. Unemplo yment Insurance worker s compensatio n including health insurance bene fits holiday or vacation pay sick leave or a pension plan not including social securit y . Record 2 if the participant was placed into unsubsidize emplo yment where the emplo yer does not make available fringe benefits. Record 0 if the participant was not placed into unsubsidized emplo yment. SPECIAL NOTE For individuals holding multi ple jobs this item should be recorded as 1 Yes if any job provides fringe benefits. 1 Yes 2 No 79 Numeric 183 8 38d. Occupa tional Code Code Enter the 8-digit O Net 4.0 or later versions code that best describes the participant s emplo yment. Record 00000000 or leave blank if the occupational code is not available or not known. SPECIAL NOTE If all 8-digits of the occup ational skills code are not collected record as many digits as are available. If the individual had multiple jobs use the occupational code for the most recent job held. 00000000 80 Numeric 191 2 38e. FIPS Code of State Where Job is Located Recor d the 2-digit FIPS code of the state where the job is located. Record 00 if the participant was not placed into unsubsidized emplo yment. 00 81 Numeric 193 1 38f. Job Covered by Unemplo yment Insurance Record 1 if the participant was placed into unsu bsidized emplo yment that is covered by Unemplo yment Insurance. Record 2 if the participant was placed into unsubsidized emplo yment that is not covered by Unemplo yment Insurance. 1 Yes 2 No 82 Numeric 194 1 38g. Was Emplo yment Training Related Record 1 if the emplo yment in which the participant entered uses a substantial portion of the skills taught in the training received by the individual. Record 2 if the emplo yment in which the participant entered does not meet the condition described above . 1 Yes 2 No Page 21 Field Number Type Field Starting Column Field Width WIASPR Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 83 Numeric 195 1 38h. Entered Non - Traditional Emplo yment Record 1 if the participant s emplo yment is in an occupation or field of work for which individuals of the participant s gender comprise less than 25 of the individuals emplo yed in such occupation or field of work. Non -traditional emplo yment can be based on either local or national data and both males and females can be in non - traditional emplo yment. Record 2 if the emplo yment in which the participant entered does not meet the condition described above. 1 Yes 2 No 84 Numeric 196 1 39. Attainment of recognized education al or occupational certificate credential diploma or degree Record 1 if the participant attained any nationally recognized degree or certificate or a state locally recognized credential. Crede ntials will include but are not limited to a high school diploma GED or other recognized equivalents postsecondary degrees recognized skills standards and licensure or industry recognized certificates. Record 2 if the individual received training services but did not attain a recognized degree certificate or credential. 1 Yes 2 No 40. Type of recognized educational or occupational certificate credential diploma or degree Record the reque sted infor mation below as appropriate if the individual attained a recognized degree certificate or creden tial. 85 Numeric 197 1 40a. High school diploma or equivalent including GED . Record 1 if the participant attained a GED certificate or high school diploma or equivalenc y. Record 2 if the participant did not attain a GED certificate or high scho ol diploma or equivalenc y. 1 Yes 2 No 86 Numeric 198 1 40b. AA or AS diploma or degree Record 1 if the participant attained an AA or AS diploma or degree. Record 2 if the participant did not attain an AA or AS diploma or degree. 1 Yes 2 No 87 Numeric 199 1 40c. BA or BS diploma or degree Record 1 if the participant attained a BA or BS diploma or degree. Record 2 if the participant did not attain a BA or BS diploma or degree. 1 Yes 2 No 88 Numeric 200 1 40d. Occupational skills licen se Record 1 if the participant attai ned an occupational skills license. Record 2 if the participant did not attain an occupational skills license. 1 Yes 2 No 89 Numeric 201 1 40e. Occupational skills certificate or credential Record 1 if the participant attained an occupational skills certificate or credential. Record 2 if the participant did not attain an occupational skills certificate or credential. 1 Yes 2 No Page 22 Field Number Type Field Starting Column Field Width WIASP R Item and Description Data Eleme nt Defi nitio ns Ins tructio ns Co ding Val ue 90 Numeric 202 1 40f. Other Record 1 if the participant attained any other license diploma degree or equivalent. Record 2 if the participant did not attain any other licens e diploma degree or equivalent. 1 Yes 2 No 91 Numeric 203 1 41. Emplo yed in the 1st Quarter After Exit Quarter Record 1 if the participant was emplo yed in the first quarter after the quarter of exit. Record 2 if the participant was not emplo yed in the first quarter after the quarter of exit. Record 3 if infor mation on the participant s emplo yment status in the first quarter after the quarter of exit is not yet available. 1 Yes 2 No 3 Information Not Yet Available 92 Numeric 204 1 42. Emplo yed in the 2nd Quarter After Exit Quarter Record 1 if the participant was emplo yed in the second quarter after the quarter of exit. Record 2 if the participant was not emplo yed in the second quarter after the quarter of exit. Record 3 if inform ation on the participant s emplo yment status in the second quarter after the quarter of exit is not yet available. 1 Yes 2 No 3 Information Not Yet Available 93 Numeric 205 1 43. Emplo yed in the 3rd Quarter After Exit Quarter Record 1 if the participant was emplo yed in the third quarter after the quarter of exit. Record 2 if the participant was not emplo yed in the third quarter after the quarter of exit. Record 3 if infor mation on the participant s emplo yment status in the third quarter after the quarter of exit is not yet available. 1 Yes 2 No 3 Information Not Yet Available 94 Numeric 206 5 44. Wages 2nd 3rd Quarters After Exit Quarter Record the total earnings earned by the participant in the second and third calendar quart ers after the quarter of exit. Total earnings include any bonuses tips gratuities commissions and overtime pay earned. Note Enter whole dollar amounts 00000 . Please enter 99999 if data are not yet available for this item. Otherwise leave blank if this data element does not appl y. 00000 Page 23 APPENDIX A ADDITIONAL GUIDANCE FOR COLLECTING FEDERAL EQUAL OPPORTUNITY DATA Beginning on the effec tive date of this repor ting system states are required to collect maintai n and report equal opportuni ty i nfor mation including sex WIASPR Item 6 age WIASPR Item 5 disability WIASPR Item 21h ethnicity WIASPR Item 8 and race WIASPR Ite ms 7a through 7e for all individuals who apply for benefits or services financially assis ted by the progra m. This require ment is in accordance with 29 CFR Part 37 Implementation of the Nondiscri mination and Equal Opportunity Provisions of the Workforce Inves tment Act of 1998. For reference sec tions 37.37 b 1 b 2 and d of title 29 CFR manda te the following b 1 Each rec ipient must co llect such da ta and ma intain such records in accordance with procedures prescri bed by the Direct or Director of the Civil Rights Center Off ice of the Ass istant Secre tary for Ad ministration and Manage ment DO L as the Director finds necessary to determi ne whether the rec ipient has comp lied or is comp lying wit h the nondiscrimination and equal opportunity provisions of WIA or this par t. The sys tem and format in which the records and da ta are kept must be des igned to allow the Governor and CRC Civil R igh ts Center Depar tment of Labor to conduct statistical or other quantifiable data analyses to verify the recipient s compliance with section 188 of WIA and this part b 2 Such records must i nclude but are not li mited to records on applicants registrants eligible applicants registrants participants termi nees employees and applicants for employment. Each recipient must record the race ethnicity sex age and where known disability status of every applicant registrant eligi ble applica nt registrant participant terminee appli cant for employment and employee d Where designation of individuals by race or ethnicity is required the guidelines of the Office of Management and Budget must be used. Other s our ces of author ity for this re qu ire ment include 29 CFR 31 .5 b in DOL s re gulati on s implementing Title VI of the Ci vil Rights Act of 1964 and 29 CFR 32.44 b in DOL s regulations imple menting Section 504 of the Rehabilitation Act of 1973. The CRC Director has deter mined that c ollecti on of the equal opportunity infor mation sought by this section of the reporting system is nec essary in order to deter mine whether recipients have complied or are complyi ng with the nondiscri mination and equal opportunity provis ions of WIA and other applicable statutes. The collection of equal opportunity infor mation is to be self-iden tified and is voluntarily prov ided by the individua l. Individuals should be made aware of the reason for the request of such infor mation as well as the parties to who m discl osure may be made. Informati on collected from the individu al will be used to monitor compliance of recipients with the equal opportunity and nondiscri mination requir ements enforced by the CRC. It will also be used to assist the grantee and the Depart ment in evaluating and improving efforts to conduct out reach to diverse population groups including racial and ethnic mino rities a nd pers on s with disabilities. The collection of ethnicity and race infor mation contained within these reporting instructions are in accordance with the Office of Manage ment and Budget O MB Statistical D irec tive 15 . The ethnicity and racial categories in this classification are social -political constructs and should not be interpreted as being scie ntific or anthropol ogical in nature. They are not to be used as deter minants of eli gibility f or partici pation in any Fe deral program. The sta ndards have been develop ed to provide a c omm on language for unifor mity and co mparability in the collection and use of data on race and ethnicity by Federal agencies. Page 24 OMB has deter mined that a two -question for mat should be used in all cases involving self -identification of ethnicity and race. Therefore ethnicity infor mation i.e. Hispanic or Latino must be collec ted separately from race infor mation and individuals who indicate that they are Hisp anic or La tino shou ld also have the oppor tunity to select one or more rac ial ca tegor ies. Infor mation on an individua l s ethnicity must a lso be collected before infor mation on race. When completing race infor mation individuals must be offered the option of selecting one or more rac ial designations. Reco mm ended for ms for the instruction acco mpanying the race infor mation should instr uct the individual to read each racial d esignation carefull y and then Mark one or more . . . or Select one or more . . . races to indicate what the individual considers him herself to be. For the pu rpo ses of the requ irements in this secti on of the repo rting syste m disability means with res pect to an individual a ph ysical or mental impair ment that substa ntially limits on e or more of the major life acti vities of such individu al. 29 CFR 37 .4 provides further clarificati on of the term disa bility rele vant por tions of the def inition have been included below for reference 1 i The phrase phys ical or men tal impa irment means A Any physiological disorder or condition cosmetic disfigurement or anatomical loss affecting one or more of the following body systems neurological musculoskeletal special sense organs respiratory including speech organs cardiovascular reproductive dige stive genitourinary hemic and lymphatic ski n and endocrine B Any mental or psychological dis order such as mental retardation organic brain syndrome emotional or ment al illness and spec ific learning disab ilities. ii The phrase physical or mental i mpairment i ncludes but is not limited to such con tag ious and noncon tagious diseases and conditions as orthopedic visual speech and hearing impairments cerebral palsy epilepsy muscular dystrophy multiple sclerosis cancer heart diseas e diabetes mental retardation emotional illness specific learning disabilities HIV disease whether symptomatic or asymptomatic tuberculosis drug add iction and alcoho lism. T he ph rase ph ysic al or me ntal im pa irme nt do es no t includ e homo sex ua lity or bisex ua lity. 2 The phrase major life activities means functions such as caring for one s self performing manual tasks walking seeing hearing speaking breat hing learning and working. Infor mation collected from the individual will be used to monitor compliance of recipients with the equal opportunity and nond iscri mination require ments enforced by t he CRC. It will also be used to assist t he grantee a nd the De part ment in evaluati ng and improv ing eff orts to conduct outreach to diverse population groups including racial and ethnic minorities and persons with disabilities. Personally identifying infor mation i.e. equal opportunity infor mation by SSN will not be includ ed in the tabulation or tran sfer of data to the Depar tment. The Depart ment will use the data supplied by the individual to deter mine how many appl icants are from different groups and how many of these applicants are deter mined eligible to receive services f inanc ially assisted by the program in quest ion. The Depart ment will then assess co mpliance with nondiscri mination and equal opportunity require ments as well as the effectiveness of specific outreach efforts and means of comm unication in light of this i nformation .