TEGL-6-14-Attachment-A-Acc.pdf

ETA Advisory File Text

Sour c e Doc um entation Requir em ents for Pr ogr am Year PY 2013 Wor k for c e Inv es tm ent Ac t WIA Data Elem ent Validation Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Validation Instructions These instructions present the data elements reference numbers formats element definitions Federal sources state grantee sources and validation rules needed to perform data element validation. The Federal sources are the generic federally recommended source documentation. States are authorized to use state-specific versions of the federally approved documentation. No additional documentation sources may be utilized. A. VALIDATION RULESTwo types of validation rules exist 1. There are four conditions used to describe higher level data problems 1. 2. State MIS Unless otherwise noted state MIS refers to specific detailed information that is stored in the state s information system that supports an element. An indicator such as a checkmark on a computer screen is not acceptable source documentation in and of itself. For example state MIS is an acceptable source of documentation for date of first training service. To be an acceptable source to validate date of first training service in addition to the date of first training the state MIS should have information about the type of training and the organization that provided the training. Locating this detailed information represents a deeper level of inquiry than the appearance of a date in the state MIS and makes it unnecessary for such states to validate this data element in local offices. 3. PLEASE NOTE For DRVS field numbers 8 19 and 28 the sources differ for those adults dislocated workers and NEGs where applicable who received intensive and or training services from those who received staff-assisted services only. If a date is in field 93 or 96 the participant received intensive and or training services. If a date is in field 86 the participant received staff-assisted core services. For the most part the definition of a particular source is clear. States have however had questions about four sources Cross-Match State Management Information System MIS Self-Attestation and Case Notes. Definitions for these four types of source documentation are Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth Global Missing Record N A If a record is missing from the office in which it is supposed to be the validator should check the box at the top of the worksheet that says Missing Record. No other elements should be validated. This record fails validation Yes Yes Yes Yes Yes Support N A Global Unable to Locate Record If the validator cannot determine where a record is supposed to be located the validator should check the box at the top of the worksheet that says Unable to Locate. No other elements should be validated. This record fails validation. Yes Yes Yes Yes Yes Support N A Global Invalid Record If a record for a person not registered in WIA has wrongly been included in the extract file the validator should check the box at the top of the worksheet that says Invalid Record. No other elements should be validated. This record fails validation. Yes Yes Yes Yes Yes Support N A Global Wrong SSN If a record has a wrong Social Security Number SSN the validator should check the Wrong SSN checkbox AND validate all data elements listed on the worksheet. Yes Yes Yes Yes Yes Match SSN Card Passport Military ID Other Federal or State ID with SSN 8 200 102 Date of Birth DT 8 Record the participant s date of birth. Leave blank if this data element does not apply to the person covered entrants and the data is not available. YYYYMMDD Blank Does Not Apply Leave blank if the Date of Birth is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Match Adults DW NEG Exiters who received Self- services only Self-attestation Adults DW NEG Exiters who received Staff- assisted core services only Hard or electronic case notes. Should reflect that the client has shown proof of age and should include for example the driver s other uniquely identifiable information of the document. All WIA Youth program participants and WIA Adult and Dislocated Worker NEG participants receiving intensive and or training services A hard or electronic copy of the participant s one of the following license baptismal record birth certificate DD-214 Report of Transfer or Discharge paper Federal state or local identification card passport hospital record of birth public assistance social service records school records or ID cards work permit cross match with Department of Vital Statistics or tribal records. EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 19 301 111 Eligible Veteran Status IN 1 Record 1 if the individual is a person who served in the active U.S. military naval or air service for a period of less than or equal to 180 days and who was discharged or released from such service under conditions other than dishonorable. Record 2 if the participant served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge or was discharged or released because of a service connected disability or as a member of a reserve component under an order to active duty pursuant to section 167 a d or g 673 a of Title 10 U.S.C. served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released from such duty with other than a dishonorable discharge. Record 3 if the participant is a the spouse of any person who died on active duty or of a service connected disability b the spouse of any member of the Armed Forces serving on active duty who at the time of application for assistance under this part is listed pursuant to 38 U.S.C 101 and the regulations issued there under by the Secretary concerned in one or more of the following categories and has been so listed for more than 90 days i missing in action ii captured in the line of duty by a hostile force or iii forcibly detained or interned in the line of duty by a foreign government or power or c the spouse of any person who has a total disability permanent in nature resulting from a service connected disability or the spouse of a veteran who died while a disability so evaluated was in existence. Record 0 if the participant does not meet any one of the conditions described above. Leave blank if the individual is not a participant and the data is not available. 1 Yes 180 days. 2 Yes Eligible Veteran 3 Yes Other Eligible Person 0 No Blank not applicable Younger Youth only Yes Yes Yes Yes No Support Adults DW NEG Exiters who did not receive Intensive or Training Services State MIS self- attestation case notes Older Youth and Adults DW NEG Exiters who received Intensive or Training Services DD-214 cross match with veterans data a letter from the Veterans Administration 28 400 115 Employment Status at Participation IN 1 Record 1 if the participant is a person who either a did any work at all as a paid employee b did any work at all in his or her own business profession or farm c worked as an unpaid worker in an enterprise operated by a member of the family or d is one who was not working but has a job or business from which he or she was temporarily absent because of illness bad weather vacation labor-management dispute or personal reasons whether or not paid by the employer for time-off and whether or not seeking another job. Record 2 if the participant is a person who although employed either a has received a notice of termination of employment or the employer has issued a Worker Adjustment and Retraining Notification WARN or other notice that the facility or enterprise will close or b is a transitioning service member. Record 0 if the participant does not meet any one of the conditions described above. Leave blank if this data element does not apply to the person covered entrants TAA non participants . 1 Employed 2 Employed but Received Notice of Termination of Employment or Military Separation 0 Not Employed Blank Covered Entrant Only Yes Yes Yes Yes Yes Support Adults DW NEG Exiters who did not receive Intensive or Training Service s State MIS self- attestation case notes All Youth and Adults DW NEG Exiters who received Intensive or Training Services Pay stub case notes showing information collected from participant 35 411 129 School Status at Participation IN 1 Record 1 if the participant has not received a secondary school diploma or its recognized equivalent and is attending any secondary school including elementary intermediate junior high school whether full or part-time or is between school terms and intends to return to school. Record 2 if the participant has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whether full or part-time. Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is attending a post-secondary school or program whether full or part- time or is between school terms and intends to return to school. Record 4 if the participant is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant is not attending any school and has either graduated from high school or holds a GED. Leave blank if this data element does not apply to the individual. 1 In-school H.S. or less 2 In-school Alternative School 3 In-school Post-H.S. 4 Not attending school or H.S. Dropout 5 Not attending school H.S. graduate Leave blank if the School Status at Participation is is not known for a Covered Entrant or Self Service Participant No No No Yes Yes Support Applicable records from education institution GED certificate diploma attendance record transcripts drop out letter school documentation WIA intake or registration form State MIS self- attestation Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements Section A.06 Public Assistance Information 38 600 120 Temporary Assistance to Needy Families TANF IN 1 Record 1 if the participant is a person who is listed on the welfare grant or has received cash assistance or other support services from the TANF agency in the last six months prior to participation in the program. Record 0 if the participant does not meet the condition described above. Leave blank if this data element does not apply to the individual. Leave blank if this data element does not apply to the person covered entrants TAA non participants . 1 Yes 0 No Blank Does Not Apply Yes No No Yes Yes Support Adults Exiters who did not receive Intensive or Training Services State MIS self- attestation case notes All Youth and Adults Exiters who received Intensive or Training Services Cross- match with TANF public assistance records 40 602 121 Other Public Assistance Recipient IN 1 Record 1 if the participant is a person who is receiving or has received cash assistance or other support services from one of the following sources in the last six months prior to participation in the program General Assistance GA State local government Refugee Cash Assistance RCA or Food Stamp Assistance. Do not include foster child payments. Record 0 if the participant does not meet the above criteria. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply Yes Yes No Yes Yes Support Adults DW Exiters who did not receive Intensive or Training Services State MIS self- attestation case notes All Youth and Adults DW Exiters who received Intensive or Training Services Copy of authorization to receive cash public assistance copy of public assistance check medical card showing cash grant status public assistance records refugee assistance records cross- match with public assistance database Section A.07 Additional Reportable Characteristics 41 700 125 Homeless Individual and or runaway youth IN 1 Record 1 if the participant is a person who lacks a fixed regular adequate night time residence. This definition includes any individual who has a primary night time residence that is a publicly or privately operated shelter for temporary accommodation an institution providing temporary residence for individuals intended to be institutionalized or a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings or a person under 18 years of age who absents himself or herself from home or place of legal residence without the permission of his or her family i.e. runaway youth . This definition does not include an individual imprisoned or detained under an Act of Congress or State law. An individual who may be sleeping in a temporary accommodation while away from home should not as a result of that alone be recorded as homeless. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply Yes No No Yes Yes Support Written statement from an individual providing residence shelter or social service agency WIA intake or registration form self-attestation 42 701 126 Offender IN 1 Record 1 if the participant is a person who either a is or has been subject to any stage of the criminal justice process for committing a status offense or delinquent act or b requires assistance in overcoming barriers to employment resulting from a record of arrest or conviction for committing delinquent acts such as crimes against persons crimes against property status offenses or other crimes. Record 0 if the participant does not meet any one of the conditions described above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply Yes No No Yes Yes Support Documentation from juvenile or adult criminal justice system documented phone call with court or probation representatives WIA intake or registration form self-attestation 43 702 119 Low Income IN 1 Record 1 if the participant is a person who A receives or is a members of a family which receives cash payments under a federal state or local income-based public assistance program or B received an income or is a member of a family that received a total family income for the six-month period prior to program participation exclusive of unemployment compensation child support payments payments described in subparagraph A and old-age and survivors insurance benefits received under section 202 of the Social Security Act 42 U.S.C 402 that in relation to family size does not exceed the higher of i the poverty line for an equivalent period or ii 70 percent of the lower living standard income level for an equivalent period or C is a member of a household that receives or has been determined within the 6- month period prior to program participation Food Stamps under the Food Stamp Act of 1977 7 U.S.C. 2011 et seq. or D qualifies as a homeless individual as defined in subsections a and c of section 103 of the Stewart B. McKinney Homeless Assistance Act 42 U.S.C. 11302 or E is a foster child on behalf of whom State or local government payments are made or F is a person with a disability whose own income meets the income criteria established in WIA section 101 25 A or B but is a member of a family whose income does not meet the established criteria. Record 0 if the participant does not meet the criteria presented above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply Yes No No Yes Yes Support Adults Exiters who did not receive Intensive or Training Services State MIS self- attestation case notes. All Youth and Adults Exiters who received Intensive or Training Services Alimony Agreement applicant statement award letter from veteran s administration bank statements compensation award letter court award letter pension statement employer statement contact family or business financial records housing authority verification pay stubs public assistance records quarterly estimated tax for self-employed persons Social Security benefits UI documents Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 46 705 123 Displaced Homemaker IN 1 Record 1 if the participant is a person who has been providing unpaid services to family members in the home and has been dependent on the income of another family member but is no longer supported by that income and is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply No Yes Yes No No Support DW NEG Exiters who did not receive Intensive or Training Services State MIS self- attestation case notes DW NEG Exiters who received Intensive or Training Services Public assistance records court records divorce papers bank records spouse s layoff notice spouse s death record self -attestation 47 706 124 Date of Actual Dislocation DT 8 Record the participant s date of actual dislocation from employment. This date is the last day of employment at the dislocation job. Leave blank if there is no dislocation job e.g. displaced homemaker or this data element does not apply to the individual. YYYYMMDD Blank Does Not Apply No Yes Yes No No Match Verification from employer rapid response list notice of layoff public announcement with follow-up cross-match with UI self- attestation Section A.08 Additional Youth Characteristics 48 800 127 Pregnant or Parenting Youth IN 1 Record 1 if the participant is a person who is either under 22 years of age and who is pregnant or an individual male or female who is providing custodial care for one or more dependents under age 18. Record 0 if the participant does not meet the conditions described above. Leave blank if data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply No No No Yes Yes Support Copy of child s birth certificate baptismal record observation of pregnancy status doctor s note confirming pregnancy self- attestation 49 801 128 Youth Who Needs Additional Assistance IN 1 Record 1 if the participant is a person who is between the ages of 14 and 21 and requires additional assistance to complete an educational program or to secure and hold employment as defined by State or local policy. If the State Board defines a policy the policy must be included in the State Plan. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply No No No Yes Yes Support See state policy and or state plan . Individual service strategy case notes WIA intake or registration form State MIS self- attestation 50 802 130 Basic Literacy Skills Deficiency IN 1 Record 1 if the participant is a person who computes or solves problems reads writes or speaks English at or below the 8th grade level or is unable to compute or solve problems read write or speak English at a level necessary to function on the job in the individual s family or in society. In addition states and grantees have the option of establishing their own definition which must include the above language. In cases where states or grantees establish such a definition that definition will be used for basic literacy skills determination. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply No No No Yes Yes Support Standardized assessment test school records case notes 51 803 131 Foster Care Youth IN 1 Record 1 if the participant is a person who is currently in foster care or has been in the foster care system at any point during his her lifetime. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the individual. 1 Yes 0 No Blank Does Not Apply No No No Yes Yes Support Written confirmation from social services agency case notes SECTION B - AMERICAN JOB CENTER PROGRAM PARTICIPATION INFORMATION 52 900 302 Date of Participation Date of First Case Management Reemployment Service DT 8 Record the date on which the individual begins receiving his her first service funded by a program following a determination of eligibility to participate in the program eligibility determination not required for Wagner Peyser . If the participant receives services from multiple programs grantees should use the earliest date of service as the date of participation. YYYYMMDD Yes Yes Yes No No Match State MIS 53 901 303 Date of Exit DT 8 Record the date on which the last service funded by the program or a partner program is received by the participant. Once a participant has not received any services funded by the program or a partner program for 90 consecutive calendar days and has no gap in service and is not scheduled for future services the date of exit is applied retroactively to the last day on which the individual received a service funded by the program or a partner program. YYYYMMDD Yes Yes Yes Yes Yes Match WIA status exit forms State MIS case notes 56 907 306 Date of First WIA Youth Service DT 8 Record the date on which the individual began receiving his her first service funded by the WIA Youth program following a determination of eligibility to participate in the program. Leave blank if the participant did not receive WIA Youth services. YYYYMMDD No No No Yes Yes Match WIA intake or registration form State MIS case notes 63 923 313a NEG Project ID AN 4 Record the first Project I.D. Number where the participant received services financially assisted under a National Emergency Grant NEG . For example Utah projects may be numbered UT-02 so the WIASRD entry would be UT02 - WIA title ID section 173. Leave blank if this data element does not apply to the individual. XXXX Blank no services received No No Yes No No Match Case file data or NEG grant award letter that identifies the project number assigned by the U.S DOL NEG Grant Officer 64 924 313b Second NEG Project ID AN 4 Record the second Project I.D. Number where the participant received services financially assisted under a NEG. If the individual received services financially assisted by more than two NEGs record only the first two Project I.D. Numbers. Leave blank if this data element does not apply to the individual. XXXX Blank no services received No No Yes No No Match Case file data or NEG grant award letter that identifies the project number assigned by the U.S DOL NEG Grant Officer Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 65 925 New Special ETA Project ID AN 4 Record the special ETA-assigned project ID number where the participant received services funded under a special project. VRAP Veterans Retraining Assistance Program Participant REUC Reemployment Assistance - EUC Participants VRUC Both a VRAP and REUC participant WOJT Credential Waiver for On-the-Job Training Participants Leave Blank if no special project exists XXXX Blank no services received Yes Yes Yes Yes Yes Match WIA intake or registration form State MIS case notes 81 971 327 Other Reasons for Exit at time of exit or during 3- quarter measurement period following the quarter of exit IN 2 Record 01 if the participant is residing in an institution or facility providing 24-hour support such as a prison or hospital and is expected to remain in that institution for at least 90 days. Record 02 if the participant is receiving medical treatment that precludes entry into unsubsidized employment or continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. Record 03 if the participant was found to be deceased or no longer living. Record 04 if the participant is providing care for a family member with a health medical condition that precludes entry into unsubsidized employment or continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. Record 05 if the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days. Record 06 if the participant is in the foster care system or any other mandated residential program and has moved from the area as part of such a program or system exclusion for youth participants only . Record 85-95 if the participant received services under a special project which has been excluded from performance outcomes by ETA Record 96 if the participant received services under a TAA demonstration project Record 97 if the WIA Youth participant receives WIA Youth Services strictly during the summer months in 2010 and participate in TANF funded summer employment. Record 98 if the participant retired from employment. Record 99 if the participant either disclosed an invalid social security number SSN or chose not to disclose a SSN. Record 00 if the participant exited for a reason other than one of the conditions listed above. Note Exit Reason 98 Retirement has been added for program management purposes only and individuals who exit the program based on this reason will not be excluded from calculation of the performance measures. Rather these individuals will be included in the performance measure calculations. 01 Institutionalized 02 Health Medical 03 Deceased 04 Family Care 05 Reserve Forces Called to Active Duty 06 Relocated to Mandated Residential Program 85-95 Other ETA exclusions 96 TAA demonstration 97 WIA Youth who meet criteria for exclusion from WIA Youth Performance Measures 98 Retirement 99 Not a Valid SSN 00 Other Yes Yes Yes Yes Yes Support Information from partner services MIS systems WIA status exit form case notes Information from institution or facility SECTION C - AMERICAN JOB CENTER SERVICES AND ACTIVITIES Section C.02 - Core Services 86 1020 332 Date of First Staff- Assisted Core Service DT 8 Record the first date the participant received any staff-assisted CORE service the date of participation. Leave blank if the participant did not receive a staff-assisted CORE service or this data element does not apply to the individual. YYYYMMDD Yes Yes Yes No No Match State MIS case notes Section C.04 - Intensive and Training Services 93 1200 334 Date of First Intensive Service DT 8 Record the first date the participant received any intensive service the date of participation. Leave blank if the participant did not receive any intensive service or this data element does not apply to the individual. YYYYMMDD Yes Yes Yes No No Match State MIS case notes 96 1208 335 Date Entered Training 1 DT 8 Record the date on which the participant s first training service actually began. Leave blank if the individual did not receive training services or if this data element does not apply to the individual. YYYYMMDD Yes Yes Yes No No Match Cross-match between dates of service and vendor training information vendor training documentation State MIS case notes 97 1209 340 Type of Training Service 1 IN 2 Use the appropriate code to indicate the type of approved training being provided to the participant. Record 0 if the participant did not receive a training service. Leave blank if this data element does not apply to the individual. 01 On the Job Training 02 Skill Upgrading 03 Entrepreneurial Training 04 ABE or ESL in conjunction with Training non-TAA funded 05 Customized Training 06 Other Occupational Skills Training 07 Remedial Training ABE ESL TAA only 08 Prerequisite Training 09 Apprenticeship Training 10 Other basic skills training WIA Youth 00 No Training Service Yes Yes Yes No No Support Cross-match between dates of service and vendor training information vendor training documentation State MIS case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 100 1212 336 Date Completed or Withdrew from Training 1 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the individual completed training. Leave blank if the individual did not receive training services or if this data element does not apply to the individual. YYYYMMDD Yes Yes Yes No No Match Cross-match between dates of service and vendor training information vendor training documentation State MIS case notes Section C.05 - Additional Services for WIA Youth Customers 114 1300 343 Enrolled in Education IN 1 Record 1 if the participant is enrolled in secondary school post-secondary school adult education programs or any other organized program of study. States may use this coding value if the youth participant was either already enrolled in education at the time of participation in the program or became enrolled in education at any point while participating in the program. Record 0 if the participant was not enrolled in education. Leave blank if this data element does not apply to the individual. 1 Yes 0 No No No No Yes Yes Support Applicable records from education institution certifying enrollment case notes with verification from education institution or training provider that the individual is enrolled in education 115 1301 344 Most Recent Date Received Educational Achievement Services DT 8 Record the most recent date on which the participant received an educational achievement service. Educational achievement services include but are not limited to tutoring study skills training and instruction leading to secondary school completion including dropout prevention strategies. Leave blank if the participant did not receive educational achievement services or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Activity sheets sign-in sheets attendance record vendor contract State MIS case notes WIA status forms noting receipt of educational services and type of services received 117 1303 346 Most Recent Date Received Summer Employment Opportunities DT 8 Record the most recent date on which the participant received summer employment opportunities directly linked to academic and occupational learning. Leave blank if the participant did not receive summer employment opportunities or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Activity sheets sign-in sheets attendance record vendor contract State MIS case notes WIA status forms noting receipt of educational services and type of services received 119 1305 348 Most Recent Date Received Leadership Development Opportunities DT 8 Record the most recent date on which the participant received services that include but are not limited to opportunities that encourage responsibility employability and other positive social behaviors such as a exposure to post-secondary educational opportunities b community and service learning projects c peer-centered activities including peer mentoring and tutoring d organizational and team work training including team leadership training e training in decision making including determining priorities and f citizenship training including life skills training such as parenting work behavior training and budgeting of resources. Leave blank if the participant did not receive a Leadership Development Opportunities service or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Activity sheets sign-in sheets attendance record vendor contract State MIS case notes WIA status forms noting receipt of educational services and type of services received 123 1309 349 Most Recent Date Received Follow-up Services DT 8 Record the most recent date on which the participant received follow-up services after exiting the program. Follow-up services for youth participants include a regular contact with a youth participant s employer including assistance in addressing work- related problems that arise b assistance in securing better paying jobs career development and further education c work-related peer support groups d adult mentoring and e tracking the progress of youth in employment after training. All youth participants must receive some form of follow-up services for a minimum duration of 12 months. Leadership development opportunities adult mentoring and supportive services that are provided to the youth participant as follow-up services should not be recorded here. Leave blank if the participant did not receive follow-up services or data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Activity sheets sign-in sheets attendance record vendor contract State MIS case notes WIA status forms noting receipt of educational services and type of services received Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements SECTION D - PROGRAM OUTCOMES INFORMATION Section D.01 - Employment and Job Retention Data 129 1500 601 Employed in 1st Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the first quarter after the quarter of exit. Record 0 if the participant was not employed in the first quarter after the quarter of e xit . Record 3 if information on the participant s employment status in the first quarter after the quarter of exit is not yet available. Leave blank if this data element does not apply to the individual. has not exited or is not a participant . 1 Yes 0 No 3 Information not yet available Leave blank if the Employed in 1st Quarter After Exit Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Support UI Wage records WRIS supplemental data sources defined by TEGL 17-05 State MIS 130 1501 602 Type of Employment Match 1st Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the first quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the first quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the first quarter after the quarter of exit. Leave blank if this data element does not apply to the individual. Additional Note If the participant is found employed in a wage record source e.g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 0 Not employed Leave blank if the Type of Employment Match 1st Quarter After Exit Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Support UI Wage Records WRIS supplemental data sources defined by TEGL 17-05 follow up services surveys record sharing and or automated record matching with other employment and administrative databases other out of state wage record systems case notes 134 1507 606 Employed in 2nd Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the second quarter after the quarter of e xit . Record 0 if the participant was not employed in the second quarter after the quarter of exit. Record 3 if the participant has exited but employment information is not yet available. 1 Yes 0 No 3 Information not yet available Leave blank if the Employed in 2nd Quarter After Exit Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Support UI Wage records WRIS supplemental data sources defined by TEGL 17-05 State MIS 135 1508 607 Type of Employment Match 2nd Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the second quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the second quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the second quarter after the quarter of exit. Leave blank if this data element does not apply to the individual. Additional Note If the participant is found employed in a wage record source e.g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 0 Not employed Leave blank if the Type of Employment Match 2nd Quarter After Exit Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Support UI Wage Records WRIS supplemental data sources defined by TEGL 17-05 follow up services surveys record sharing and or automated record matching with other employment and administrative databases other out of state wage record systems case notes 136 1509 608 Employed in 3rd Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the third quarter after exit Record 0 if the participant was not employed in the third quarter after exit. Record 3 if the participant has exited but employment information is not yet available. 1 Yes 0 No 3 Information not yet available Leave blank if the Employed in 3rd Quarter After Exit Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Support UI Wage records WRIS supplemental data sources defined by TEGL 17-05 State MIS 137 1510 609 Type of Employment Match 3rd Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the third quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the third quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the third quarter after the quarter of exit. Leave blank if this data element does not apply to the individual. Additional Note If the participant is found employed in a wage record source e.g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 0 Not employed Leave blank if the Type of Employment Match 3rd Quarter After Exit Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Support UI Wage Records WRIS supplemental data sources defined by TEGL 17-05 follow up services surveys record sharing and or automated record matching with other employment and administrative databases other out of state wage record systems case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements Section D.02 - Wage Record Data 144 1600 612 Wages 3rd Quarter Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the third quarter prior to the quarter of participation. Leave blank if data element does not apply to the individual. 000000.00 Leave blank if the Wages 3rd Quarter Prior to Participation Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes No Match UI wage records WRIS other state wage records Federal wage databases 145 1601 613 Wages 2nd Quarter Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the second quarter prior to the quarter of participation. Leave blank if data element does not apply to the individual. 000000.00 Leave blank if the Wages 3rd Quarter Prior to Participation Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes No Match UI wage records WRIS other state wage records Federal wage databases 147 1603 615 Wages 1st Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the first quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the individual. 000000.00 Leave blank if the Wages 3rd Quarter Prior to Participation Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Match UI wage records WRIS other state wage records Federal wage databases 148 1604 616 Wages 2nd Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the second quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the individual. 000000.00 Leave blank if the Wages 3rd Quarter Prior to Participation Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Match UI wage records WRIS other state wage records Federal wage databases 149 1605 617 Wages 3rd Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the third quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the individual. 000000.00 Leave blank if the Wages 3rd Quarter Prior to Participation Quarter is not known for a Covered Entrant or Self Service Participant Yes Yes Yes Yes Yes Match UI wage records WRIS other state wage records Federal wage databases Section D.03 - Education and Credential Data 151 1700 619 Type of Recognized Credential 1 IN 1 Use the appropriate code to record the type of recognized diploma degree or certificate attained by the participant who received training services. Record 0 if the participant received training services but did not attain a recognized diploma degree or certificate. Leave blank if data element does not apply to the individual. Diplomas degree or certificates must be attained either during participation or by the end of the third quarter after the quarter of exit from services other than follow-up services . 1 High School Diploma GED 2 AA or AS Diploma Degree 3 BA or BS Diploma Degree 4 Post Graduate Degree 5 Occupational Skills Licensure 6 Occupational Skills Certificate 7 Other Recognized Diploma Degree or Certificate 0 No recognized credential Yes Yes Yes Yes No Match Transcripts certificates diploma surveys case notes 152 1701 670 School Status at Exit IN 1 Record 1 if the participant has not received a secondary school diploma or its recognized equivalent and is attending any secondary school including elementary intermediate junior high school whether full or part-time or is between school terms and intends to return to school. Record 2 if the participant has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whether full or part-time. Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is attending a post-secondary school or program whether full or part- time or is between school terms and intends to return to school. Record 4 if the participant is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant is not attending any school and has either graduated from high school or holds a GED. Leave blank if data element does not apply to the individual. 1 In-school H.S. or less 2 In-school Alternative School 3 In-school Post-H.S. 4 Not attending school or H.S. Dropout 5 Not attending school H.S. graduate Blank Does Not Apply No No No Yes Yes Support Transcripts certificates diploma letter or documentation from school system case notes 153 1702 671 Youth Placement Information IN 1 Use the appropriate code to record the primary activity the participant entered in the first quarter following the exit quarter youth may qualify for more than one activity . For example if the participant enters advanced training and has entered a qualified apprenticeship please Record 4. Record 0 if the participant did not enter any one of the activities listed in the coding values. Leave blank if data element does not apply to the individual. 1 Entered post-secondary education 2 Entered advanced training 3 Entered military service 4 Entered a qualified apprenticeship 0 None of the above Blank Does Not Apply No No No Yes Yes Support Cross-match with other agencies apprenticeship verification documentation of military service advanced training post secondary education transcripts registration forms community college info employer contacts U.I. wage records WRIS case notes 154 1703 672 Youth Retention Information IN 1 Use the appropriate code to record the primary activity the participant entered in the third quarter following the exit quarter youth may qualify for more than one activity . For example if the participant enters advanced training and has entered a qualified apprenticeship please Record 4. Record 0 if the participant did not enter any one of the activities listed in the coding values. Leave blank if data element does not apply to the individual. 1 In post-secondary education 2 In advanced training 3 In military service 4 In a qualified apprenticeship 0 None of the above Blank Does Not Apply No No No Yes Yes Support Cross-match with other agencies apprenticeship verification documentation of military service advanced training post secondary education transcripts registration forms community college info employer contacts U.I. wage records WRIS case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 155 1704 668 Attained Degree or Certificate IN 1 Record 1 if the participant attained a secondary school high school diploma recognized by the State. Record 2 if the participant attained a GED or high school equivalency diploma recognized by the State. Record 3 if the participant attained a certificate in recognition of an individual s attainment of technical or occupational skills or other post-secondary degree diploma.. Record 0 if the participant did not attain a diploma GED or certificate. Leave blank if data element does not apply to the individual. SPECIAL NOTE Fields 1704 and 1705 will be used to calculate both the current WIA Younger Youth Diploma Rate and the common measure Attainment of a Degree or Certificate for all youth 14-21 . To achieve positive outcomes on both measures the state should make sure that coding values 1 or 2 are reported when the youth receives a diploma or equivalent either during participation in the program or by the end of the first quarter after the quarter of exit. If the youth receives another degree or certificate beyond the first quarter after the quarter of exit the state should not update the record. If the youth did not receive a high school diploma or GED by the end of the first quarter after exit but did receive one or more certificates while either participating in the program or by the end of the third quarter after exit the state should record the most recent certificate attained. 1 Attained a secondary school high school diploma. 2 Attained a GED or high school equivalency diploma. 3 Attained a certificate or other post- secondary degree diploma. 0 Did not attain a diploma GED degree or certificate Blank Does Not Apply No No No Yes Yes Support Transcripts certificates diploma letter or other documentation from school system 156 1705 669 Date Attained Degree or Certificate or Credential DT 8 Record the date on which the participant attained the degree certificate or other Credential reported under elements 1700 1704 or 1706 relating to Type of Recognized Credential 1 2 and Attained Degree or Certificate. Leave blank if the participant did not attain a degree or certificate. or if this data element does not apply. YYYYMMDD No No No Yes Yes Match Transcripts certificates diploma letter or documentation from school system Section D.04 - Youth Literacy and Numeracy Assessment Data 158 1801 701 Category of Assessment IN 1 Record 1 if the participant was assessed using approved tests for Adult Basic Education ABE Record 2 if the participant was assessed using approved tests for English-As-A- Second Language ESL Record 3 if the participant was assessed using approved tests for both ABE and ESL. Record 0 if the participant was not assessed. Leave blank if this data element does not apply to the individual. 1 ABE 2 ESL 3 Both ABE and ESL 0 Not assessed No No No Yes Yes Support Test records case notes documenting the necessary details for each element of testing. States should refer to WIA Reporting Specifications for the list of approved Educational tests for the Literacy Numeracy measure. Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 159 1802 702 Type of Assessment Test IN 2 Use the appropriate code to record the type of assessment test that was administered to the participant. States may only use coding value 8 Other Approved Assessment Tool in circumstances where the state has received prior approval from USDOL USDOE. Record 0 or if the participant was not assessed in literacy or numeracy. Leave blank if this data element does not apply to the individual. 0 Not assessed 1 TABE 9-10 2 CASAS Life Skills 3 ABLE 4 WorkKeys 5 SPL 6 BEST 7 BEST Plus 8 TABE Class E 9 Wonderlic 10 Other Approved Assessment Tool No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 160 1803 703 Functional Area IN 1 Use the appropriate code for the functional area of the assessment test that was administered to the participant. States may only use coding values 7 8 where the state has received approval from USDOL USDOE to use an Other Approved Assessment Tool under WISRD Element 1801. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if this data element does not apply to the individual. 1 Reading 2 W riting 3 Language 4 Mathematics 5 Speaking 6 Oral 7 Other Literacy Functional Area 8 Other Numeracy Functional Area 0 Not assessed No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 161 1804 704 Date Administered Pre- Test DT 8 Record the date on which the pre-assessment test was administered to the participant. Leave blank if the participant was not assessed in literacy or numeracy or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 162 1805 705 Pre-Test Score IN 3 Record the raw scale score achieved by the participant on the pre-assessment test. Leave blank if the participant was not assessed in literacy or numeracy or if this data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 163 1806 706 Educational Functioning Level IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 164 1807 707 Date Administered Post- Test Year 1 DT 8 Record the date on which the post-test was administered to the participant during his her first year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her first year of participation in the program or the data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 165 1808 708 Post-Test Score Year 1 IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post-test during his her first year of participation in the program or if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 166 1809 709 Educational Functioning Level Year 1 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her first year of participation in the program. Leave blank if this data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 167 1810 710 Date Administered Post- Test Year 2 DT 8 Record the date on which the post-test was administered to the participant during his her second year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her second year of participation in the program or this data element does not apply to the individual. Additional Note For WISRD Elements 1809-1811 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a second full year. At the completion of the second year the individual should be post- tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the second year in the program will be compared to the scores from the test that was administered at the latest point during the first year. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 168 1811 711 Post-Test Score Year 2 IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post-test during his her second year of participation in the program or if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 169 1812 712 Educational Functioning Level Year 2 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her second year of participation in the program. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 170 1813 713 Date Administered Post- Test Year 3 DT 8 Record the date on which the post-test was administered to the participant during his her third year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her third year of participation in the program or the data element does not apply to the individual. Additional Note For WISRD Elements 1812-1814 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a third full year. At the completion of the third year the individual should be post-tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the third year in the program will be compared to the scores from the test that was administered at the completion of the second year. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 171 1814 714 Post-Test Score Year 3 IN 3 Record the raw scale score achieved by the participant. Record 0 if the participant did not receive a post-test during his her third year of participation in the program. Leave blank if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 172 1815 715 Educational Functioning Level Year 3 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her third year of participation in the program. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 173 1816 716 Type of Assessment Test IN 2 Use the appropriate code to record the type of assessment test that was administered to the participant. States may only use coding value 8 Other Approved Assessment Tool in circumstances where the state has received prior approval from USDOL USDOE. Record 0 or if the participant was not assessed in literacy or numeracy. Leave blank if this data element does not apply to the individual. 0 Not assessed 1 TABE 9-10 2 CASAS Life Skills 3 ABLE 4 WorkKeys 5 SPL 6 BEST 7 BEST Plus 8 TABE Class E 9 Wonderlic 10 Other Approved Assessment Tool No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 174 1817 717 Functional Area IN 1 Use the appropriate code for the functional area of the assessment test that was administered to the participant. States may only use coding values 7 8 where the state has received approval from USDOL USDOE to use an Other Approved Assessment Tool under WISRD Element 1801. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if this data element does not apply to the individual. 1 Reading 2 W riting 3 Language 4 Mathematics 5 Speaking 6 Oral 7 Other Literacy Functional Area 8 Other Numeracy Functional Area 0 Not assessed No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 175 1818 718 Date Administered Pre- Test DT 8 Record the date on which the pre-assessment test was administered to the participant. Leave blank if the participant was not assessed in literacy or numeracy or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 176 1819 719 Pre-Test Score IN 3 Record the raw scale score achieved by the participant on the pre-assessment test. Leave blank if the participant was not assessed in literacy or numeracy or if this data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 177 1820 720 Educational Functioning Level IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 178 1821 721 Date Administered Post- Test Year 1 DT 8 Record the date on which the post-test was administered to the participant during his her first year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her first year of participation in the program or the data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 179 1822 722 Post-Test Score Year 1 IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post-test during his her first year of participation in the program or if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 180 1823 723 Educational Functioning Level Year 1 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her first year of participation in the program. Leave blank if this data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 181 1824 724 Date Administered Post- Test Year 2 DT 8 Record the date on which the post-test was administered to the participant during his her second year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her second year of participation in the program or this data element does not apply to the individual. Additional Note For WISRD Elements 1809-1811 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a second full year. At the completion of the second year the individual should be post- tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the second year in the program will be compared to the scores from the test that was administered at the latest point during the first year. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 182 1825 725 Post-Test Score Year 2 IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post-test during his her second year of participation in the program or if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 183 1826 726 Educational Functioning Level Year 2 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her second year of participation in the program. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 184 1827 727 Date Administered Post- Test Year 3 DT 8 Record the date on which the post-test was administered to the participant during his her third year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her third year of participation in the program or the data element does not apply to the individual. Additional Note For WISRD Elements 1812-1814 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a third full year. At the completion of the third year the individual should be post-tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the third year in the program will be compared to the scores from the test that was administered at the completion of the second year. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 185 1828 728 Post-Test Score Year 3 IN 3 Record the raw scale score achieved by the participant. Record 0 if the participant did not receive a post-test during his her third year of participation in the program. Leave blank if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 186 1829 729 Educational Functioning Level Year 3 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her third year of participation in the program. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 187 1830 730 Type of Assessment Test IN 2 Use the appropriate code to record the type of assessment test that was administered to the participant. States may only use coding value 8 Other Approved Assessment Tool in circumstances where the state has received prior approval from USDOL USDOE. Record 0 or if the participant was not assessed in literacy or numeracy. Leave blank if this data element does not apply to the individual. 0 Not assessed 1 TABE 9-10 2 CASAS Life Skills 3 ABLE 4 WorkKeys 5 SPL 6 BEST 7 BEST Plus 8 TABE Class E 9 Wonderlic 10 Other Approved Assessment Tool No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 188 1831 731 Functional Area IN 1 Use the appropriate code for the functional area of the assessment test that was administered to the participant. States may only use coding values 7 8 where the state has received approval from USDOL USDOE to use an Other Approved Assessment Tool under WISRD Element 1801. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if this data element does not apply to the individual. 1 Reading 2 W riting 3 Language 4 Mathematics 5 Speaking 6 Oral 7 Other Literacy Functional Area 8 Other Numeracy Functional Area 0 Not assessed No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 189 1832 732 Date Administered Pre- Test DT 8 Record the date on which the pre-assessment test was administered to the participant. Leave blank if the participant was not assessed in literacy or numeracy or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 190 1833 733 Pre-Test Score IN 3 Record the raw scale score achieved by the participant on the pre-assessment test. Leave blank if the participant was not assessed in literacy or numeracy or if this data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 191 1834 734 Educational Functioning Level IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 192 1835 735 Date Administered Post- Test Year 1 DT 8 Record the date on which the post-test was administered to the participant during his her first year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her first year of participation in the program or the data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 193 1836 736 Post-Test Score Year 1 IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post-test during his her first year of participation in the program or if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 194 1837 737 Educational Functioning Level Year 1 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her first year of participation in the program. Leave blank if this data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 195 1838 738 Date Administered Post- Test Year 2 DT 8 Record the date on which the post-test was administered to the participant during his her second year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her second year of participation in the program or this data element does not apply to the individual. Additional Note For WISRD Elements 1809-1811 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a second full year. At the completion of the second year the individual should be post- tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the second year in the program will be compared to the scores from the test that was administered at the latest point during the first year. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 196 1839 739 Post-Test Score Year 2 IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post-test during his her second year of participation in the program or if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 197 1840 740 Educational Functioning Level Year 2 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her second year of participation in the program. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 198 1841 741 Date Administered Post- Test Year 3 DT 8 Record the date on which the post-test was administered to the participant during his her third year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the participant did not receive a post-test during his her third year of participation in the program or the data element does not apply to the individual. Additional Note For WISRD Elements 1812-1814 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a third full year. At the completion of the third year the individual should be post-tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the third year in the program will be compared to the scores from the test that was administered at the completion of the second year. YYYYMMDD No No No Yes Yes Match Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 199 1842 742 Post-Test Score Year 3 IN 3 Record the raw scale score achieved by the participant. Record 0 if the participant did not receive a post-test during his her third year of participation in the program. Leave blank if the data element does not apply to the individual. 000 No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. 200 1843 743 Educational Functioning Level Year 3 IN 1 Record the educational functioning level that is associated with the participant s raw scale score. Record 0 if the participant did not receive a post-test during his her third year of participation in the program. Leave blank if the data element does not apply to the individual. 0 Not Assessed 1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary Education No No No Yes Yes Support Front line staff must keep a copy of the test scoring sheet that shows the date of the test total score and grade levels in the case file. Case notes should also detail the participant s progress. Section D.05 - Youth Skill Attainment Goals - These fields can be blank for Common Measures Waiver States 201 1900 620 Goal 1 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 202 1901 621 Date Goal 1 Was Set DT 8 Record the date on which the first goal was set for the younger youth participant. Leave blank if data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 203 1902 622 Attainment of Goal 1 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 or leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 204 1903 623 Date Attained Goal 1 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 205 1904 624 Goal 2 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 206 1905 625 Date Goal 2 Was Set DT 8 Record the date on which the second goal was set for the younger youth participant. Leave blank if no second goal was set or data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 207 1906 626 Attainment of Goal 2 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 208 1907 627 Date Attained Goal 2 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no second goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 209 1908 628 Goal 3 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a third goal was not set for the younger youth participant. Leave blank if no third goal was set or this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 210 1909 629 Date Goal 3 Was Set DT 8 Record the date on which the third goal was set for the younger youth participant. Leave blank if a third goal was not set for the younger youth participant or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 211 1910 630 Attainment of Goal 3 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a third goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 212 1911 631 Date Attained Goal 3 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no third goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 213 1912 632 Goal 4 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 214 1913 633 Date Goal 4 Was Set DT 8 Record the date on which the first goal was set for the younger youth participant. Leave blank if data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 215 1914 634 Attainment of Goal 4 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 216 1915 635 Date Attained Goal 4 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 217 1916 636 Goal 5 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 218 1917 637 Date Goal 5 Was Set DT 8 Record the date on which the second goal was set for the younger youth participant. Leave blank if no second goal was set or data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 219 1918 638 Attainment of Goal 5 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 220 1919 639 Date Attained Goal 5 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no second goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 221 1920 640 Goal 6 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a third goal was not set for the younger youth participant. Leave blank if no third goal was set or this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 222 1921 641 Date Goal 6 Was Set DT 8 Record the date on which the third goal was set for the younger youth participant. Leave blank if a third goal was not set for the younger youth participant or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 223 1922 642 Attainment of Goal 6 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a third goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 224 1923 643 Date Attained Goal 6 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no third goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 225 1924 644 Goal 7 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 226 1925 645 Date Goal 7 Was Set DT 8 Record the date on which the first goal was set for the younger youth participant. Leave blank if data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 227 1926 646 Attainment of Goal 7 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 228 1927 647 Date Attained Goal 7 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 229 1928 648 Goal 8 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 230 1929 649 Date Goal 8 Was Set DT 8 Record the date on which the second goal was set for the younger youth participant. Leave blank if no second goal was set or data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 231 1930 650 Attainment of Goal 8 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 232 1931 651 Date Attained Goal 8 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no second goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 233 1932 652 Goal 9 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a third goal was not set for the younger youth participant. Leave blank if no third goal was set or this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 234 1933 653 Date Goal 9 Was Set DT 8 Record the date on which the third goal was set for the younger youth participant. Leave blank if a third goal was not set for the younger youth participant or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 235 1934 654 Attainment of Goal 9 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a third goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 236 1935 655 Date Attained Goal 9 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no third goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 237 1936 656 Goal 10 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 238 1937 657 Date Goal 10 Was Set DT 8 Record the date on which the first goal was set for the younger youth participant. Leave blank if data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 239 1938 658 Attainment of Goal 10 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes Source Documentation Requirements for Program Year PY 2013 Workforce Investment Act WIA Data Element Validation Adult Dislocated Worker NEG Older Youth Younger Youth EDRVS Field Number New WIASRD No Old WIASRD No D AT A E L E ME N T N AME D AT A T Y P E FIELD LENGTH DATA ELEMENT DEFINITIONS INSTRUCTIONS WIA Funding Stream Match Support CODE VALUE Source Documentation Requirements 240 1939 659 Date Attained Goal 10 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 241 1940 660 Goal 11 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 242 1941 661 Date Goal 11 Was Set DT 8 Record the date on which the second goal was set for the younger youth participant. Leave blank if no second goal was set or data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 243 1942 662 Attainment of Goal 11 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a second goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 244 1943 663 Date Attained Goal 11 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no second goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 245 1944 664 Goal 12 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the younger youth participant is basic literacy skills deficient. Record 0 if a third goal was not set for the younger youth participant. Leave blank if no third goal was set or this data element does not apply to the individual. 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Blank or 0 Does not apply to this participant No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 246 1945 665 Date Goal 12 Was Set DT 8 Record the date on which the third goal was set for the younger youth participant. Leave blank if a third goal was not set for the younger youth participant or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes 247 1946 666 Attainment of Goal 12 IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the younger youth participant exits this field should be marked with a 1 or 2 for all goals that have been set. Record 0 if a third goal was not set for the younger youth participant. Leave blank if this data element does not apply to the individual. 1 Attained 2 Set but not attained 3 Set but attainment is pending 0 or Blank No goals set No No No Yes Yes Support Test Records Transcripts School Employer Notification or documentation State MIS Case notes 248 1947 667 Date Attained Goal 12 DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the younger youth participant had a gap in service where he she was placed in hold status during which services were not received but plans to return to the program. Leave blank if no third goal was set or this data element does not apply to the individual. YYYYMMDD No No No Yes Yes Match Test Records Transcripts School Employer Notification or documentation State MIS Case notes Revision 2