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ETA Advisory File Text

Unemployment Insurance Benefit Accuracy Measurement Operations Guide ET Operations Guide 400 - 3 rd Edition U.S. Department of Labor Employment and Training Administration Office of Unemployment Insurance February 201 3 OMB No. 1205 -0245 OMB Expiration Date 12 3 1 201 5 OMB Burden Hours 9.11 hours per investigation OM B Burden Statement These reporting instructions have been approved under the Paperwork reduction Act of 1995. Pers ons are not required to respond to this collection of information unless it displays a valid OMB control number. Public reporting burden for this collection of information includes the time for reviewing instructions searching existing data sources gathe ring and maintaining the data needed and completing and reviewing the collection of information. Submission is mandatory under SSA 303 a 6 . Send comments regarding this burden estimate or any other aspect of this collection of information including sug gestions for reducing this burden to the U.S. Department of Labor Office of Workforce Security Room S -4231 200 Constitution Ave. NW Washington DC 20210. TABLE OF CONTENTS Chapter 1 INTRODUCTION ................................ ................................ ................................ ................................ .......... 1-1 About This Handbook ................................ ................................ ................................ ............................ 1-1 Technical Support ................................ ................................ ................................ ................................ .. 1-1 Typographic Conventions ................................ ................................ ................................ ...................... 1-1 Software Requirements ................................ ................................ ................................ ......................... 1-2 Benefit Accuracy Measurement BAM Program ................................ ................................ .................. 1-2 Program Scope ................................ ................................ ................................ ................................ ....... 1-3 Navigating the System ................................ ................................ ................................ ........................... 1-4 Chapter 2 LOGGING ON ................................ ................................ ................................ ................................ .............. 2-1 Chapter 3 INVESTIGATOR CASE MANAGEMENT .. 3-1 New Investigative Assignments ................................ ................................ ................................ ............. 3-1 Update Cases ................................ ................................ ................................ ................................ ......... 3-5 Update State Options ................................ ................................ ................................ .......................... 3-20 Unlock Cases ................................ ................................ ................................ ................................ ........ 3-25 Data Collection Instrument DCI Report ................................ ................................ ............................. 3-28 Case Review Report ................................ ................................ ................................ ............................. 3-32 Chapter 4 SUPERVISOR CAS E MANAGEMENT ................................ ................................ ................................ ............ 4-1 Case Conversion Automatic Conversion ................................ ................................ ............................. 4-1 Case Conversion Comparison Data Entry ................................ ................................ ........................... 4-6 Case Conversion Sample Case Entry ................................ ................................ ................................ ... 4-9 Case Conversion Update Comparison Data ................................ ................................ ...................... 4-12 Ca se Conversion Case Conversion Report ................................ ................................ ........................ 4-15 Case Assignment Assign Cases ................................ ................................ ................................ .......... 4-20 Case Assignment Reassign Cases ................................ ................................ ................................ ...... 4-23 Case Assignment Assignment Report ................................ ................................ ............................... 4-26 TABLE OF CONTENTS Reopen Completed Cases ................................ ................................ ................................ .................... 4-29 Fast Supervisory Sign Off ................................ ................................ ................................ ..................... 4-32 Change Control Information ................................ ................................ ................................ ................ 4-36 Delete Cases ................................ ................................ ................................ ................................ ......... 4-39 Stamp Create Update Stamp ................................ ................................ ................................ ............ 4-41 Stamp Stamp Status Report ................................ ................................ ................................ .............. 4-44 Time Lapse Reports Case Completion and Time Laps e Report ................................ ........................ 4-48 Time Lapse Reports User Defined Time Lapse Report ................................ ................................ ...... 4-51 Chapter 5 ENVIRONMENT SETTINGS ................................ ................................ ................................ .......................... 5-1 Staff Management ................................ ................................ ................................ ................................ . 5-1 Add Staff ................................ ................................ ................................ ................................ ................ 5-1 Query Update Staff ................................ ................................ ................................ ............................... 5-6 Delete Staff ................................ ................................ ................................ ................................ .......... 5-10 Staff Report ................................ ................................ ................................ ................................ .......... 5-13 Local Office Management ................................ ................................ ................................ .................... 5-15 Add Local Office ................................ ................................ ................................ ................................ ... 5-16 Query Update Local Office ................................ ................................ ................................ .................. 5-20 Delete Local Office ................................ ................................ ................................ ............................... 5-23 Enter information for the local office s you want to delete and click Query. ................................ .... 5-24 Local Office Report ................................ ................................ ................................ .............................. 5-26 Validation Limits ................................ ................................ ................................ ................................ .. 5-28 Update Validation Limits ................................ ................................ ................................ ..................... 5-29 Validation Limits Report ................................ ................................ ................................ ...................... 5-33 Case Review Control ................................ ................................ ................................ ............................ 5-35 State Options Control ................................ ................................ ................................ .......................... 5-38 Update State Options Table ................................ ................................ ................................ ................. 5-38 Update Data Dictionary ................................ ................................ ................................ ....................... 5-49 Update Validations ................................ ................................ ................................ .............................. 5-51 State Options Control Report ................................ ................................ ................................ .............. 5-54 TABLE OF CONTENTS Chapter 6 STATISTICAL REPORTS ................................ ................................ ................................ ................................ 6-1 Sample Characteristics Report ................................ ................................ ................................ ............... 6-1 Sample Validation Report ................................ ................................ ................................ ...................... 6-5 Denied Claims Accuracy - Error Rates Report ................................ ................................ ........................ 6-8 Denied Claims Accu racy - Improper Denials Rates Report ................................ ................................ .. 6-11 Denied Claims Accuracy - Responsibility for Improper Denials ................................ ........................... 6-14 Denied Claims Accura cy - Prior Agency Action for Improper Denials ................................ ................. 6-17 Denied Claims Accuracy - Improper Denial Rates by Type of Separation ................................ ........... 6-20 Den ied Claims Accuracy - Improper Denial Rates by Type of Nonseparation ................................ ..... 6-23 Denied Claims Accuracy - Sample Selection Report ................................ ................................ ............ 6-26 Denied Claims Accuracy - Case Aging Report ................................ ................................ ...................... 6-30 Paid Claims Accuracy - Annual Report ................................ ................................ ................................ . 6-33 Diagnostic Report ................................ ................................ ................................ ................................ 6-38 Diagnostic Report ................................ ................................ ................................ ................................ 6-39 Diagnostic Report ................................ ................................ ................................ ................................ 6-40 Diagnostic Report ................................ ................................ ................................ ................................ 6-42 Diagnostic Report - QT ................................ ................................ ................................ ......................... 6-43 Paid Claims Accuracy Error Rates Report ................................ ................................ .......................... 6-44 Paid Claims Accuracy Payment Status Report ................................ ................................ .................. 6-49 Paid Claims Accuracy Error Cause Report ................................ ................................ ......................... 6-52 Paid Claims Accuracy Error R esponsibility Summary ................................ ................................ ........ 6-55 Paid Claims Accuracy Point of Detection Payment Error Summary ................................ ................. 6-58 Paid Claims Accuracy Work Sear ch Summary ................................ ................................ ................... 6-61 Paid Claims Accuracy BPW WBA MBA Report ................................ ................................ ................. 6-64 Appendix A Paid Claims Data Elements and Definitions ................................ ................................ .............................. A-1 PART B -- CLAIMANT INFORMATION ................................ ................................ ................................ ..... A-2 PART C -- BENEFIT YEAR INFORMATION ................................ ................................ ................................ A-8 PART D -- SEPARATION INFORMATION ................................ ................................ ............................... A-12 PART ME -- MONETARY ELIGIBILITY ................................ ................................ ................................ ..... A-16 TABLE OF CONTENTS PART F -- BENEFIT PAYMENT HISTORY ................................................................................................ A-25 PART G EMPLOYMENT SERVICES REGISTRATION WORK SEARCH ................................................... A-30 PART H ERROR CLASSIFICATION CASE COMPLETION ........................................................................ A-37 Part I - ERROR ISSUE INFORMATION .................................................................................................... A-43 Part R - REOPEN INFORMATION .......................................................................................................... A-55 Appendix B Denied Claims Data Elements and Definitions........................................................................................... B-1 Data Elements and Descriptions ............................................................................................................ B-2 Case Control and Claimant Information ................................................................................................ B-3 Benefit Year Information ..................................................................................................................... B-13 Monetary Information ......................................................................................................................... B-21 Separation Information ....................................................................................................................... B-29 Nonseparation Information ................................................................................................................. B-32 Case Action and Error Issue Information ............................................................................................. B-47 Coding DCA Error Issues....................................................................................................................... B-51 Reopen Information ............................................................................................................................. B-64 BAM OPERATIONS GUIDE 1 - 1 Chapter 1 INTRODUCTION About This Handbook This handbook explains how to navigate the Benefits Accuracy Measurement BAM application of the BAM State Web Software. The most recent version of the software at the time of publication of the guide is 10.2.10. Technical Support If any comments are encountered with the software contact the Office of Unemployment Insurance OUI Technical Support Staff Hotline at 1-800-473-0188 or send email to hotline uis.doleta.gov. Typographic Conventions This handbook uses the following typographic conventions. Visual Cue Meaning 1 2 Sequenced steps to follow when completing a task Black bold type Button Blue type Box title Purple underlined type Links on the software that you can click on Blue underline type Web or email address Italics Documents screen names and menu options Indicates where to click on the software screen BAM OPERATIONS GUIDE 1 - 2 Note with additional information Tip Software Requirements To use the Benefit Accuracy Measurement State Web Software you will need a computer with Internet Explo rer Version 6.0 or later. You will also need a user name and password which you should obtain from your system administrator for the Sun computer. Benefit Accuracy Measurement BAM Program Welcome to the world of BAM This handbook is both an introducti on to the BAM automated system and a reference source for continual use. The Unemployment Insurance UI BAM system formerly Quality Control BAM provides the basis for assessing the accuracy of UI payments and denied claims. It is also a diagnostic to ol for the use of Federal and State Workforce Agency SWA staff in identifying errors and their causes and in correcting and tracking solutions to these problems. Representative samples of UI payments and disqualifying eligibility determinations are drawn and examined intensively to determine whether they were properly decided and whether UI claimants were paid the proper amounts or appropriately denied. Based on the errors identified and information gathered states will be able to develop plans and impl ement corrective actions to ensure accurate administration of state law rules and procedures. The major objectives of the BAM system are to assess the accuracy of UI payments and denied claims assess improvements in program accuracy and integrity encour age more efficient administration of the UI program The system is designed to be comprehensive in coverage by including all areas of the claims process where errors could occur. BAM OPERATIONS GUIDE 1 - 3 Program Scope State resources are targeted to perform detailed investigatio ns of benefits paid and denied in the largest permanently authorized programs State UI including combined wage claims Unemployment Compensation for Federal Employees UCFE and Unemployment Compensation fo r Ex -Servicem embers UCX Both intrastate an d interstate claims are included in BAM. The accuracy of paid claims is determined through a comprehensive audit to ensure that all monetary separation and continued eligibility requirements such as active work search Employment Service registration and able and available requirements are met. These audits are conducted for randomly selected compensated weeks referred to as key weeks. BAM assesses the accuracy of denials by conducting audits of monetary separation and nonseparation determinat ions that resulted in a denial of benefits. The BAM audits require new and original fact finding which is accomplished through claimant interviews examinations of agency records including American Job Center Career Centers and the Employment Service and contacts with employers and other parties such as employer representatives labor unions and private employment agencies to verify all aspects of the claim that could affect eligibility for payments. Each case investigated in BAM represents a large number within the UI population. It is very important that staff adhere to accepted methodology prescribed in the BAM State Operations Handbook 5th edition to ensure the reliability of data and the accuracy of inferences made from the data collected thro ugh the BAM investigations. The states have the responsibility to draw weekly samples of the prescribed size perform investigations identify errors analyze error rates and other data and initiate corrective action if appropriate. The primary federal re sponsibilities are to ensure system integrity through monitoring state practices and procedures to analyze BAM data to assess performance and program integrity and to provide the software hardware and technical assistance needed to support the program. Data gathered on improper payments and disqualifying determinations include such information as amount of error type of error responsible party and cause of error. States can tabulate and analyze these data to plan corrective action focused on those ar eas where trends have been identified. States can then track the impact of corrective action by monitoring the results of subsequent BAM samples. a. Relationship with UI System. BAM is different from other state efforts to control erroneous payments and di squalifying determinations. For example while a Benefit Payment Control investigator tries to identify specific cases of fraud and BAM OPERATIONS GUIDE 1 - 4 recapture any overpayments the BAM investigator looks at sample cases to produce statistics on the UI program in general. E rrors uncovered as a result of BAM are corrected where feasible however the primary purpose is to estimate the accuracy of UI payments and denials and identify system -wide problems so that when corrected future errors can be prevented. Likewise the qu ality review of nonmonetary determinations accomplished under the Benefits Timeliness and Quality BTQ system provides an assessment of the adequacy of the state s fact -finding application of law and policy and the written determination but does not in form the system about the accuracy of the determination. BAM is part of the UI program. Therefore the findings of BAM must be consistent with official rules and written policies of the state. The regulation that establishes the Quality Control program for UI 20 CFR 602 requires BAM to Conclude all findings of inaccuracy as detected through BAM investigations with appropriate official actions in accordance with the applicable State and Federal laws. b. Automation of BAM Data Collection . The BAM syste m has been designed to be as highly automated as possible. This system is designed to increase the accuracy of data flows by minimizing the number of paper transactions and simplifying data storage and retrieval to increase the usefulness of the data by simplifying data retrieval and raising the sophistication with which it can be manipulated and combined with other data and to reduce the amount of time BAM staff must spend in data handling. The system is also designed to allow for the development of st ate specific fields. Navigating the System The BAM software is a web -based application with certain characteristics that the user should be aware of. Multiple Users . The software supports multiple concurrent users. However it was not designed to allow for example update of a single table by multiple users at the same time. Time Out . You will be automatically logged out from the application if you are inactive for more than 60 minutes. Exception to this rule is Case Conversion and Update Cases module s which have 2 hour and 5 hour timeouts respectively. To maintain your session hit a keystroke or move your mouse. You should perform save operations frequently if there is a danger of work being lost due to inactivity. BAM OPERATIONS GUIDE 1 - 5 Exit from Screens . The user ca n exit from a secondary window within the application through use of the X in the upper right corner of the window. Be aware that the X at the extreme upper corner of the screen will exit the user from the entire application. This will require the us er to sign on again and may result in lost data. Control End and Control Home . Control End will take you immediately to the bottom of any screen and Control Home to the top. Use of the Back button. The internet browser has a Back button that al lows the user to return to a previous screen. Users should be aware that use of this button may result in unexpected results. The problem can be avoided by using the links on the software screens that were designed to navigate to other screens. For exam ple the Home link at the bottom of a screen will take you back to the Application Menu. Print Function . To print screens use the print function on your browser or if available the print button at the bottom of the screen. Some screen sizes exceed the width of a portrait print. In this case try the landscape option on your printer. You can also try copying the screen to MS Word Excel or some other utility and print from there. Your Sun system administrator should be able to assist you if you encoun ter problems. Save Function . Use the Save button to save data in the BAM application. Help Links . The application has Help links on certain screens. The query field names and data entry field names provide links to the respective help files. Clicking on the label of a field name displays the corresponding field help information. Action Buttons . Various applications include action buttons. For example the query screen has the following buttons o Submit Query Submits the user s query request. o Clear Query Resets all the query fields BAM OPERATIONS GUIDE 2 - 1 Chapter 2 LOGGING ON To log on to the benefit accuracy measurement software follow the next steps. 1. Go to your state Unemployment Insurance Applications Menu screen select BAM Benefit Accuracy Measurement OMB No. 1205- 0245 . 2. Select one of the BAM Functional applications Investigator Case Management Supervisor Case Management Environment Settings Statistical Reports and Forms. BAM OPERATIONS GUIDE 2 - 2 3. Next select one of the Sub-function al applications within the Functional application. The BAM login screen does not appear until you have selected BAM Benefit Accuracy Measurement OMB No. 1205-0245 from Application Menu 2 selected a Function Application 3 selected a Sub-Function application. 4. The Benefit Accuracy Measurement login screen will appear. Screen shots in this handbook might look different fonts and colors than your screen due to your desktop and browser settings. BAM OPERATIONS GUIDE 2 - 3 5. Enter your Login ID and Password . Login ID and password are assigned by your state Sun system administrator. Passwords are case sensitive i.e. the user must use capital letters or special characters such as or if these are part of the password. 6. Click on the Submit button 7. The Benefit Accuracy Measurement screen for application selected will appear. BAM OPERATIONS GUIDE 2 - 4 8. The Home link at the bottom of the Benefit Accuracy Measurement screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information for all items and functions on the screen. BAM OPERATIONS GUIDE 2 - 5 BAM OPERATIONS GUIDE 3 - 1 Chapter 3 INVESTIGATOR CASE MANAGEMENT New Investigative Assignments The New Investigative Assignments application allows the users to generate the New Investigative Assignments Report which lists the recently assigned and reassigned cases. To access New Investigative Assignments follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Investigator Case Management from the Applications Menu. BAM OPERATIONS GUIDE 3 - 2 3. Select New Investigative Assignments from Application Menu 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. 5. New Investigative Assignments screen appears. BAM OPERATIONS GUIDE 3 - 3 PCA DCA identifies the type of BAM cases the application will process. PCA Paid Claims Accuracy identifies the Benefit Accuracy Measurement of UI Paid Claims. This will always be the default selection in all applications. DCA Denied Claims Accuracy identifies the Benefit Accuracy Measurement of UI Denied Claims. The DCA cases include monetary separation and nonseparation determinations. These determinations are identified by the Sample Type as follows 2 Monetary 3 Separation and 4 Nonseparation. Denied Claims Accuracy is not a valid option for the following reports Update State Options Case Review Report Official Time Lapse Report State Options Control and Sample Validation Report. This screen has two query selections. Sort by Investigator ID sorts the results by investigator identification number this is the default selection. Sort by Social Security Number sorts the results by social security number. 6. Select query parameters and click the Submit button . The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The New Investigative Assignments by ID or Social Security Number PCA or DCA will appear depending on the query selected. BAM OPERATIONS GUIDE 3 - 4 BAM OPERATIONS GUIDE 3 - 5 The New Investigative Assignments report should be printed for use as a reference and if the need arises for a case to be reassigned. Update Cases The Update Cases application allows supervisors and investigators to update the required Data Collection Instrument DCI items and complete the review of a case. The application allows the user to generate a DCI report. The application also generates a Case Review Report for Paid Claims Accuracy PCA . When multiple cases are selected to update the first case is displayed by default. The Update Cases application can be used for either PCA or DCA. To access the Update Cases application follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 3 - 6 2. Select Investigator Case Management from the Applications Menu. 3. Select Update Cases from the Applications Menu. 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click submit. BAM OPERATIONS GUIDE 3 - 7 If logged in already you can skip steps 1 thru 4 and go directly to the Applications Menu and select Update Cases and the screen in step 5 below will appear. 5. Update Cas es screen appears. The Update Cases application can be used for either Paid Claim Accuracy PCA Denied Claims Accuracy DCA and provide the following options Query Using Batc SEQ PCA DCA Query Using SSN Key Week PCA only and Query Usin Criteria PCA only . or h g 6. Select query parameters and click the Submit button. BAM OPERATIONS GUIDE 3 - 8 7. The Update Cases screen will appear for the query selected. Query Using Batch SEQ PCA Example Query Using SSN PCA Only Query Using Criteria PCA only BAM OPERATIONS GUIDE 3 - 9 Query Using Batch SEQ DCA Example If t he query selected for Update Cases is SSN - Key Week or Criteria for DCA you ll get the warning below. 8. Enter appropriate data for selected query five cases may be entered and click Submit Query button . BAM OPERATIONS GUIDE 3 - 10 9. The Update Cases PCA or DCA for query selected will appear. 10. Click on a Data Entry Field and Data Entry Screen for the Data Field selected will appear. 11. Update Cases PCA DCA Data Entry Screen will appear. PCA Example BAM OPERATIONS GUIDE 3 - 11 When entering data if wrong format is used a message similar to the one below will appear. Validate information and add any information that s missing. You can either proceed to the other Data Entry Screens by clicking Next Screen button or click the Validate button. BAM OPERATIONS GUIDE 3 - 12 Clicking the Validate button which checks fields for proper format the following screen appears. Clicking the Accept button allows the user to store the entries and go back to the main screen which appears below. Investigator will go through all applicable Data Entry Screens remembering to click the Validate button then the Accept button on each Data Entry Screen where information is entered. Once all Data Entry Screens are validated and accepted remember to click Save button or all information entered will be lost and have to be re-entered. Also if UC Menu button is clicked before the Save button all information is lost also. BAM OPERATIONS GUIDE Clicking the Save button saves entries into the database and the screen below appears. I nvestigator has the option now either to select Report button or UC Menu button. If Report is clicked the Data Collection Instrument DCI Report will appear. A portion of the DCI Report which will be discussed later in this chapte r in full is shown below. If the UC Menu button is clicked it exits back to the Update Cases scr een. 12. If user has selected more than one case they will have to click Next button after saving first case. If they click UC Menu they will get a wa rning that they will not be able to review the additional cases selected. If you want to update more cases or exit program click on the UC Menu button and the following warning appears click ok then the Update Cases screen appears. 3 - 13 BAM OPERATIONS GUIDE 3 - 14 If you click OK you will lose any changes that are not saved and will not be able to review any other cases selected. You will return to the entry screen and enter new cases. The Update Cases application consists of multiple data entry screens for PCA and DCA which are listed below The PCA data entry screens consist of the following screens B Data Entry Screen for Claimant Information. BAM OPERATIONS GUIDE 3 - 15 C Data Entry Screen for Benefit Year Information. D Data Entry Screen for Separation Information. E Data Entry Screen for Monetary Eligibility. BAM OPERATIONS GUIDE 3 - 16 F Data Entry Screen for Benefit Payment Information. G Data Entry Screen for Registration Work Search. H Data Entry Screen for Error Classification Case Completion. BAM OPERATIONS GUIDE 3 - 17 I Data Entry Screen for Error Issues. S Data Entry Screen for State Options. The DCA data entry screens consist of the following screens 1-CI Data Entry Screen for Claimant Information. BAM OPERATIONS GUIDE 3 - 18 2-BYI Data Entry Screen for Benefit Year Information. 3-MD Data Entry Screen for Monetary Data. 4-CA Data Entry Scree n for Case Action. BAM OPERATIONS GUIDE 3 - 19 5-EI Data Entry Screen for Error Information. Separation Data Entry Screen Sample Type 3 Nonseparation Data Entry Screen Sample Type 4 BAM OPERATIONS GUIDE 3 - 20 Update State Options The Update State Options application allows users to update the State Options information for the selected cases. The users who have the required permissions may select either completed or open cases. The State Options are State specific and are optional. The Update State Options can be used for Paid Claims Accuracy PCA only and provides the following options QUERY USING BATCH SEQ QUERY USING SSN KEY WEEK 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 3 - 21 2. Select Investigator Case Management from the Applications Menu. 3. Select Update State Options from the Applications Menu. 4. Benefit Accuracy Measurement login screen appears enter login id and password and click Submit. BAM OPERATIONS GUIDE 3 - 22 If logged in already you can skip steps 1 thru 4 and go directly to the Applications Menu and select Update State Options. The screen in step 5 below will appear. 5. The Update State Options screen appears. 6. Select query parameters and click the Submit button. Note Update State Options is available only for PCA cases. BAM OPERATIONS GUIDE 3 - 23 7. Update State Options screen will appear for the query selected. 8. Enter appropriate data for selected query and click Submit Query button . 9. The Update State Options PCA screen will appear. BAM OPERATIONS GUIDE 3 - 24 10. On the Update State Options PCA screen fill in the Field ID rows 1 thru 7 under Value with correct information and click Save then if more than one case is loaded click Next until all cases loaded are completed remembering to save each case before clicking next. The number of Fields will vary depending on the number of option fields your State has defined. When Save is clicked and all Values are correctly formatted the following screen will appear. BAM OPERATIONS GUIDE 3 - 25 When filling in Values if format is incorrect a warning similar to the one below will appear. Also remember every Value must have an entry and changes must be saved before selecting Next if you have more than one case to complete. Unlock Cases The Unlock Cases application allows privileged users to unlock the cases that have been locked and provides access to the cases to continue with the investigations review process. The Unlock Cases application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . If trying to access a BAM Application from the Application Menu and a screen appears similar to the ones below with the statement that is circled you will follow the steps provided to unlock the cases. BAM OPERATIONS GUIDE 3 - 26 1. From the BAM application screen click Home. 2. Click Unlock Cases from the Application Menu. BAM OPERATIONS GUIDE 3 - 27 3. Select the Investigator ID s for the cases that need to be unlocked and either PCA or DCA then click Submit. Either a single investigator or multiple investigators can be selected. 4. If case is successfully unlocked the screen below will appear. BAM OPERATIONS GUIDE 3 - 28 If an Investigator ID was selected for which cases are not locked the screen below will appear. Data Collection Instrument DCI Report The DCI Report generates and displays the case information from the database in usable and concise format for the selected query parameters. The case information includes the master information reopen information error issues case assignment information and state options information if available. The DCI Report can be generated for either PCA or DCA using the following options Query using Batch SEQ Query using SSN Key Week for PCA only To access the DCI Report application follow the steps below. 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 3 - 29 2. Select Investigator Case Management from the Applications Menu. 3. Select DCI Report from the Applications Menu. BAM OPERATIONS GUIDE 3 - 30 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click submit. If logged in already you can skip steps 1 thru 4 and go directly to Applications Menu and select DCI Report. The screen in step 5 below will appear. 5. Data Collection Instrument DCI Report query menu appears. 6. Select query parameters and click the Submit button. BAM OPERATIONS GUIDE 3 - 31 7. The DCI Report PCA query input screen will appear depending on query selected. The user will fill in the required information and click Submit Query. 8. The BAM PCA DCI Report will appear. BAM OPERATIONS GUIDE 3 - 32 Case Review Report The Case Review Report generates and displays a listing of all the possible coding inconsistencies found in relation to the State s laws and policies or other data elements for the selected query parameters. The Case Review Report is available for only PCA and can be generated using the following options Query Using Batch Seq Query Using SSN Key Week To access Case Review Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Investigator Case Managem ent from the Applications Menu. BAM OPERATIONS GUIDE 3 - 33 3. Select Case Review Report from the Applications Menu. 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. If logged in already you can skip steps 1 thru 4 and go directly to Applications Menu and select Case Review Report. The screen in step 5 below will appear. 5. Case Review Report screen appears. BAM OPERATIONS GUIDE 3 - 34 The Case Review Report is only available for PCA and provides the following options Query Using Batch SEQ and Query Using SSN Key Week. The selections on the screen shot above are the default settings. 6. Select query parameters and click the Submit button . 7. The Case Review Report PCA query input screen will appear depending on query selected. The user will fill in the required information and click Submit Query. BAM OPERATIONS GUIDE 3 - 35 8. The Case Review Report by Batch SEQ or SSN Key Week will appear depending on the query selected. If no insistencies are found report will be similar to the report above if inconsistencies are found report will be similar to the report below. If the user enters query data and no case is available for Batch SEQ or SSN Key Week entered also if the wrong format is used messages similar to the following will appear. BAM OPERATIONS GUIDE 3 - 36 BAM OPERATIONS GUIDE 4 - 1 Chapter 4 SUPERVISOR CASE MANAGEMENT Case Conversion Automatic Conversion Use Automatic Conversion to automatically transfer UI summary data from the sfsum.dat file and claimant data from the rec1.dat file to the Benefit Accuracy Measurement database. The Automatic Conversion application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Automatic Conversion follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. . 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 2 3. Select Case Conversion from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Case Conversion screen appears. Select Automatic Conversion. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. BAM OPERATIONS GUIDE 4 - 3 PCA DCA identifies the type of BAM cases the application will process. PCA Paid Claims Accuracy identifies the Benefit Accuracy Measurement of UI Paid Claims. This will always be the default selection in all applications. DCA Denied Claims Accuracy identifies the Benefit Accuracy Measurement of UI Denied Claims. The DCA cases include monetary separation and nonseparation determinations. These determinations are identified by the Sample Type as follows 2 Monetary 3 Separation and 4 Nonseparation. Denied Claims Accuracy is not a valid option for the following reports Update State Options Case Review Report Official Time Lapse Report State Options Control and Sample Validation Report. 6. The Automatic Conversion screen appears providing batch number information. Click Continue . Last Batch Loaded is the highest batch number in the comparison table. Current Batch is the batch number of the system s current week. Available Batch identifies the batch available for conversion currently populating the sfsum.dat and rec1.dat files . The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. BAM OPERATIONS GUIDE 4 - 4 7. The Case Conversion Report appears displaying the comparison and sample data that have been transferred to records in the BAM database. Click on the back arrow button on your browser to return to the Automatic Conversion screen. BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY CASE CONVERSION REPORT COMPARISON State State Machine Batch Number 201219 Group Sample Population 29649 6748885 7471.95 15586 14063 0 15182 14012 455 3236 7315 6713 11175 1029 Size 10 Dollars 2386 Variance 7213.60 Male 6 Female 4 Sex Missing 0 White 4 Non-White 6 Race Missing 0 Age 25 0 Age 25 - 34 4 Age 35 - 44 4 Age 45 - 64 2 Age 65 0 BAM OPERATIONS GUIDE 4 - 5 Age Missing 0 181 Amount 50 0 308 Amount 51 - 100 0 2093 Amount 101 - 150 2 4617 Amount 151 - 200 2 5143 Amount 200 6 17488 Amount Missing 0 0 BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY CASE CONVERSION REPORT CASES State State Machine Batch Number 201219 Sample Type Sequence SSN KW Date Local Office 1 1 678-00-0786 03 17 2012 3100 1 2 678-00-0772 03 17 2012 3100 1 3 678-00-5065 03 10 2012 3100 1 4 678-00-9457 03 17 2012 3100 1 5 678-00-6111 03 17 2012 3100 1 6 678-00-6161 03 17 2012 3100 1 7 678-00-0024 03 10 2012 3100 1 8 678-00-8621 03 17 2012 3100 1 9 678-00-1789 03 17 2012 3100 1 10 678-00-2595 03 17 2012 3100 BAM OPERATIONS GUIDE 4 - 6 Case Conversion Comparison Data Entry Use Comparison Data Entry to manually enter comparison data found in the sfsum.dat file into the Benefit Accuracy Measurement database. The Comparison Data Entry application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Comparison Data Entry follow these steps. 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 7 3. Select Case Conversion from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Case Conversion screen appears. Select Comparison Data Entry. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. BAM OPERATIONS GUIDE 4 - 8 6. The Comparison Data Entry screen appears providing batch number information. Enter the number of the batch for which comparison data will be loaded manually. Click Submit Query. Last Batch Loaded is the highest batch number in the comparison table. Current Batch is the batch number of the system s current week. 7. The Comparison Data Entry screen appears. Enter sample and population data. Use the tab key to move between fields. Entries must pass field edits. Click Save to save the comparison data. When saved the message successfully appears on the bottom of the screen. Click Report to view the resulting Case Conversion Report. Click Sample Case Entry to go directly to the Sample Case Entry screen for the same batch. Click CCMenu to return to the Case Conversion screen. BAM OPERATIONS GUIDE 4 - 9 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Case Conversion Sample Case Entry Use Sample Case Entry to manually enter sample data found in the rec1 .dat file into the Benefit Accuracy Measurement database. Comparison data must be entered prior to sample case data. The Sample case Entry application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Sample Case Entry follow these steps. 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 4 - 10 2. Select Supervisor Case Management from the Applications Menu. 3. Select Case Conversion from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 4 - 11 5. The Case Conversion s creen appears. Select Sample Case Entry. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. 6. The Sample Case Entry screen appears providing batch number information. Enter the number of the batch for which sample case data will be loaded manually. Click Submit Query. Last Batch Loaded is the highest batch number in the comparison table. Current Batch is the batch number of the system s current week. 7. The Sample Case Entry screen appears. Enter sample case data. Use the tab key to move between fields. Entries must pass field edits. Click Save to save the sample case data. When saved the message BAM OPERATIONS GUIDE 4 - 12 successfully appears on the bottom of the screen. Click Report to view the resulting Case Conversion Report. Click CCMenu to return to the Case Conversion screen. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Case Conversion Update Comparison Data Use Update Comparison Data to edit existing comparison data in the Benefit Accuracy Measurement database. The Update Comparison Data application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Update Comparison Data follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 4 - 13 2. Select Supervisor Case Management from the Applications Menu. 3. Select Case Conversion from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 4 - 14 5. The Case Conversion s creen appears. Select Update Comparison Data. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. 6. The Update Comparison Data screen appears providing batch number information. Enter the batch number and sample type for DCA only for which the associated comparison data will be modified. Click Submit Query. Last Batch Loaded is the highest batch number in the comparison table. Current Batch is the batch number of the system s current week. BAM OPERATIONS GUIDE 4 - 15 7. The Update Compa rison Data screen appears. Enter data changes and click Save. 8. When saved the updated entries and the message successfully are displayed in The Update Comparison Data screen. Click Report to view the resulting Case Conversion Report. Click CCMenu to return to the Case Conversion screen. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Case Conversion Case Conversion Report Use Case Conversion Report to produce a table displaying the comparison and sample case data for the selected batch. The Case Conversion Report application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Case Conversion Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 4 - 16 2. Select Supervisor Case Management from the Applic ations Menu. 3. Select Case Conversion from the Applications Menu. BAM OPERATIONS GUIDE 4 - 17 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Case Conversion scree n appears. Select Case Conversion Report. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. 6. The Case Conversion Report screen appears enter a batch number c lick Submit Query. BAM OPERATIONS GUIDE 4 - 18 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Case Conversion Report for the selected batch appears. Click your browser s back arrow button to return to the Case Conversion Report screen. BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY CASE CONVERSION REPORT COMPARISON State State Machine Batch Number 201218 Group Sample Population Size 6 43274 Dollars 1781 14767140 Variance 26514.17 21659.45 Male 4 28012 Female 2 15255 Sex Missing 0 7 White 5 35082 Non-White 0 4419 Race Missing 1 3773 Age 25 0 3509 Age 25 - 34 2 10923 BAM OPERATIONS GUIDE 4 - 19 Age 35 - 44 2 8989 Age 45 - 64 1 18294 Age 65 1 1559 Age Missing 0 0 Amount 50 0 401 Amount 51 - 100 1 1617 Amount 101 - 150 0 2900 Amount 151 - 200 1 3713 Amount 200 4 34643 Amount Missing 0 0 BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY CASE CONVERSION REPORT CASES State State Machine Batch Number 201218 Sample Type Sequence SSN KW Date Local Office 1 1 476-00-2368 04 28 2012 1500 1 2 474-00-8536 04 28 2012 1500 1 3 469-00-5722 04 28 2012 1500 1 4 504-00-7515 04 28 2012 1910 1 5 476-00-8764 04 28 2012 1910 1 6 328-00-8453 04 28 2012 1910 BAM OPERATIONS GUIDE 4 - 20 Case Assignment Assign Cases Use Assign Cases to assign the cases included in the mostly recently loaded batch. The Assign Cases application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Assign Cases follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 21 3. Select Case Assignment from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 4 - 22 5. The Case Assignment screen a ppears. Select Assign Cases . Select sorting order for cases to be displayed. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. 6. The Assign Cases screen appears listing all cases in the most recently loaded batch. Al l cases must be assigned before the next batch can be loaded. For each case listed select an Investigator InvID from the drop down menu. Click Save . When saved the selected InvIDs and the message successfully are displayed at the bottom of the Assign Cases screen. BAM OPERATIONS GUIDE 4 - 23 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link acc esses information on all available functions on the screen. Case Assignment Reassign Cases Use Reassign Cases to reassign open cases. The Reassign Cases application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Reassign Cases follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 24 3. Select Case Assignment from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Case Assignment screen appears. Select Reassign Cases . Select sorting order for cases to be displayed. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. BAM OPERATIONS GUIDE 4 - 25 The Reassign Cases query screen appears. To select the case s to be reassigned enter parameters for any of the displayed data elements. For example to select all open cases from batch 201218 select equal to in the drop down menu and enter 201218 in the beginning batch field. Click Submit Query. 6. The Reassign Cases screen appears. For each case to be reassigned select an Investigator InvID from the drop down menu not all cases listed need be reassigned . Click Save to save the investigator assignments. When saved the selected InvIDs and the message are displayed in the Reassign Cases screen. Click Query to return to the Reassign Cases query screen. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. BAM OPERATIONS GUIDE 4 - 26 Case Assignment Assignment Report Use Assignment Report to view a list of assigned cases from the most recently loaded batch. The Assignment Report application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Assignment Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Cas e Management from the Applications Menu. 3. Select Case Assignment from the Applications Menu. BAM OPERATIONS GUIDE 4 - 27 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Case Assignment screen appears. Select Assignment Report. Select sorting order for cases to be displayed. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. BAM OPERATIONS GUIDE 4 - 28 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 6. The Case Assignment Report listing the cases in the last loaded batch that have been assigned appears on the screen. Click on the back arrow button of your browser to return to the Case Assignment screen. BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY CASE ASSIGNMENT REPORT State State Machine BAM SUPERVISOR 5 SSN Key We ek Batch Seq Sample Type Assign Date Local Office Inv ID 678-00-0786 03 24 2012 201220 1 1 06 11 2012 3100 5 678-00-0772 03 24 2012 201220 2 1 06 11 2012 3100 5 678-00-5065 03 24 2012 201220 3 1 06 11 2012 3100 5 678-00-9457 03 24 2012 201220 4 1 06 11 2012 3100 5 678-00-6111 03 24 2012 201220 5 1 06 11 2012 3100 5 678-00-6161 03 24 2012 201220 6 1 06 11 2012 3100 5 678-00-0024 03 24 2012 201220 7 1 06 11 2012 3100 5 678-00-8621 03 24 2012 201220 8 1 06 11 2012 3100 5 678-00-0253 03 24 2012 201220 9 1 06 11 2012 3100 5 678-00-5656 03 24 2012 201220 10 1 06 11 2012 3100 5 BAM OPERATIONS GUIDE 4 - 29 Reopen Completed Cases Use Reopen Completed Cases to make changes to cases that have already been signed off. The Reopen Completed Cases application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Reopen Completed Cases follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 30 3. Select Reopen Completed Cases from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Reopen Completed Cases query screen appears. A query will uniquely identify and select specific cases to reopen. For PCA Paid Claims Accuracy two query options are available batch sequence or SSN Key Week. For DCA Denied Claims Accuracy only the batch sequence option is available. Choose query option and click Submit. BAM OPERATIONS GUIDE 4 - 31 6. A Reopen Completed Cases screen reflecting the query option selected appears. For PCA Paid Claims Accuracy sample type defaults to 1 . For DCA Denied Claims Accuracy select sample type. To search for cases to reopen enter the other query parameters and click Submit Query. 7. The Reopen Completed Cases ring menu appears. Click on the l etter of the screen in which the data elements to be changed are located. In the example below the 1 2 indicates that you are modifying the first of two cases that have been reopened. BAM OPERATIONS GUIDE 4 - 32 8. After making the desired changes to the case open the R screen and select a reopen case code from the drop down menu. Entries in the other two fields will be made by the system. Click Validate to verify that the changes made pass the data element edits. Click Accept to close the R screen. 9. The Reopen Completed Cases ring menu appears. Click Save to save changes to the case. The message It is saved successfully. Case 1 of 2 appears on the screen. Click Report to view a DATA COLLECTION INSTRUMENT DCI REPORT for the case. If more than one case is being reopened click Next to move to the next case. 10. Complete the case by repeating steps 7 through 9. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Fast Supervisory Sign Off BAM OPERATIONS GUIDE 4 - 33 Use Fast Supervisory Signoff to sign off cases without accessing them through Update Cases. The Fast Supervisory Sign Off application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Fast Supervisory Sign Off follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 34 3. Select Fast Supervisory Sign Off from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Fast Supervisory Sign Off screen appears. Select query option. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. BAM OPERATIONS GUIDE 4 - 35 6. The Fast Supervisory Sign Off query screen appears. Select Sign Off Code from the drop down menu. Click Save. When saved the message successfully appears at the bottom of the screen. Click Report to view a Data Collection Instrument DCI Report for the case. Click Select Case to return to the Fast Supervisory Sign Off screen. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. BAM OPERATIONS GUIDE 4 - 36 Change Control Information Use Change Control Information to change the control information that exists in the BAM database with the exception of the batch number and the batch sequence number. The Change Control Information application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Change Control Information follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 37 3. Select Change Control Information from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Change Control Information screen appears. Select Query option. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. BAM OPERATIONS GUIDE 4 - 38 6. A Change Control Information query screen reflecting the selected query option appears. For PCA Paid Claims Accuracy sample type defaults to 1 . For DCA Denied Claims Accuracy select sample type. To search for cases whose control information must be modified enter the appropriate query combination SSN Key Week or Batch Number Sequence Number. Click Submit Query. 7. A Change Control Information screen appears for the selected case. Enter the necessary changes. Click Save. When saved the message Control Information was saved successfully appears at the bottom of the screen. Click Select Case to return to the Change Control Information query screen. BAM OPERATIONS GUIDE 4 - 39 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Delete Cases Use Delete Cases to mark an open case for deletion or unmark a deleted case. The Delete Cases application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Delete Cases follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu 2. Select Supervisor Case Management from the Applications Menu. 3. Select Delete Cases from the Applications Menu. BAM OPERATIONS GUIDE 4 - 40 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 5. The Delete Cases screen appears. Enter the batch sequence number and sample type of the case to be either marked or unmarked for deletion. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. The appropriate message appears on the screen marked for deletion or ted case Batch xxxxxx Seq x has been unmarked. Marking a case for deletion will enter code 9 into the Program Code data element in the database unmarking a case will delete code 9 from the Program Code data element in the database. BAM OPERATIONS GUIDE 4 - 41 For PCA cases the amount paid to the claimant for the Key Week data element f13 must be entered using Update Cases before the cases can be marked for deletion. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Stamp Create Update Stamp Use Stamp to pre -fill data elements for all BAM cases. The Stamp application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Stamp follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 42 3. Select Stamp from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 4 - 43 5. The Stamp screen appears. Select Create Update Stamp. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. 6. A Stamp screen appears with the data elements that are eligible to be pre-filled. Use the drop-down menus to select the pre-fill values. All case records will be pre-filled with these values. Click Save. When saved the message successfully appears at the bottom of the screen. BAM OPERATIONS GUIDE 4 - 44 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. Click Report to view the current stamp values. Click on your browser s back arrow button to return to the Stamp screen. Stamp Stamp Status Report Use Stamp Status Report to view the current Stamp values. The Stamp Status Report application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Stamp Status Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 4 - 45 2. Select Supervisor Case Management from the Applications Menu. 3. Select Stamp from the Applications Menu. BAM OPERATIONS GUIDE 4 - 46 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 4 - 47 5. The Stamp screen appears. Select Stamp Status Report. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 6. The Stamp Status Report appears. Click on your browser s back arrow button to return to the Stamp screen. BAM OPERATIONS GUIDE 4 - 48 Time Lapse Reports Case Completion and Time Lapse Report The Case Completion and Time Lapse Report displays the number of sample cases the number of completed cases and time lapse for a selected batch range. The Case Completion and Time Lapse Report application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Case Completion and Time Lapse Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. 3. Select Time Lapse Reports from the Applications Menu. BAM OPERATIONS GUIDE 4 - 49 4. Select Case Completion and Time Lapse Report from the Applications Menu. BAM OPERATIONS GUIDE 4 - 50 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Case Completion and Time Lapse Report query screen appears. Enter the batch range. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit Query. 7. The Case Completion and Time Lapse Report appears. Click on your browser s back arrow button to return to the Case Completion and Time Lapse Report query screen. BAM OPERATIONS GUIDE 4 - 51 Time Lapse Reports User Defined Time Lapse Report The User Defined Time Lapse Report produces a more detailed time lapse report than the standard Case Completion and Time Lapse Report. Subgroups of cases can be selected with options in cluding open closed reassigned and assigned to specific supervisors investigators. The User Defined Time Lapse Report application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access User Defined Time Lapse Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Supervisor Case Management from the Applications Menu. BAM OPERATIONS GUIDE 4 - 52 3. Select Time Lapse Reports from the Applications Menu. 4. Select User Defined Time Lapse Report from the Applications Menu. 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 4 - 53 6. The User Defined Time Lapse Report query screen appears. Enter a batch range and select output options. Select PCA Paid Claims Accuracy or DCA Denied Claims Accuracy . Click Submit Query. T he Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The User Defined Time Lapse Report output appears. Click on your browser s back arrow button to return to the User Defined Time Lapse Report query screen. BAM OPERATIONS GUIDE 4 - 54 BAM OPERATIONS GUIDE 5 - 1 Chapter 5 ENVIRONMENT SETTINGS Staff Management The Staff Management application allows the privileged users to add query update or delete staff s . Staffs permissions to various Benefit Accuracy Measurement applications are granted or denied through this application. The Staff Management Application also allows the user to generate reports on staff s . The application query screen is comprised of the following fields Query Fields o ADD STAFF o QUERY UPDATE STAFF o DELETE STAFF o REPORT STAFF Add Staff To access the Staff Management application follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 5 - 2 2. Select Environment Settings from the Applications Menu. 3. Select Staff Management from Applications Menu 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. BAM OPERATIONS GUIDE 5 - 3 If logged in already you can skip steps 1 thru 4 and go directly to Applications Menu and select Staff Management and the screen in step in step 5 below will appear. 5. Staff Management query screen appears. 6. Select Add Staff This is the default option and click Submit. 7. The Staff Management screen appears. BAM OPERATIONS GUIDE 5 - 4 8. Enter information for the staff you want to add and click Continue. 9. The following screen appears. 10. Click on drop down selections to give individual appropriate access then click Save. BAM OPERATIONS GUIDE 5 - 5 11. The following will appear confirming staff has been added click OK and the Staff Management screen will appear again. When entering information on the first screen of Staff Management if a duplicate Login ID or Staff ID is used a message similar to the one below will appear. When accessing the remaining options under Staff Management if not already logged in follow steps 1 thru 5 above and select the appropriate option otherwise follow steps laid out for the remaining Staff Management options. BAM OPERATIONS GUIDE 5 - 6 Query Update Staff 1. From the BAM Staff Management query screen select Query Update Staff and click Submit. 2. The Staff Management screen appears. 3. Enter information for the staff s you want to query and click Query. BAM OPERATIONS GUIDE 5 - 7 It isn t necessary to fill in every box remember if Login ID First Name Last Name or Staff ID is used the record assigned will be displayed. If you enter Location Staff ID other than from drop down menu or Supervisor ID all records that meet the criteria entered will be displayed. 4. Staff Management screens similar to the ones below will appear. BAM OPERATIONS GUIDE 5 - 8 5. Click on drop down selections to update staff s and give appropriate access then click Save. 6. The following will appear confirming staff has been updated successfully click OK. BAM OPERATIONS GUIDE 5 - 9 If you have more than one record to update remember to click th Save button before going to the next record if not a warning similar to the one below will appear. 7. The following will appear when record has been updated successfully. BAM OPERATIONS GUIDE 5 - 10 8. If the user clicks Staff Menu the following warning will appear click OK. 9. The Staff Management query screen will appear. Delete Staff 1. From the BAM Staff Management query screen select Delete Staff and click Submit. BAM OPERATIONS GUIDE 5 - 11 2. The Staff Management screen appears. 3. Enter information for the staff s you want to delete and click Query. 4. Staff Management screen appears click Delete button. BAM OPERATIONS GUIDE 5 - 12 5. The following messages will appear click OK each time. 6. Staff Management screen will appear. Click Staff Menu if you do not want to delete any additional staff. 7. The following message appears click OK. 8. The BAM Staff Management query screen appears. BAM OPERATIONS GUIDE 5 - 13 Staff Report 1. From the BAM Staff Management query screen select Staff Report and click Submit. 2. The Staff Management screen appears. 3. Enter information for the staff s you want to report and click Query. BAM OPERATIONS GUIDE 5 - 14 4. The Staff User Authorization File Report will appear. 5. Click the Back Arrow button. 6. Staff Management screen will appear click Staff Menu. BAM OPERATIONS GUIDE 5 - 15 7. The following message appears click OK. 8. The BAM Staff Management query screen appears. Local Office Management The Local Office Management application allows the privileged users to add query update or delete local offices s . The Local Office Management Application also allows the user to generate reports on local office s . The application screens are comprised of the following sections Query Fields BAM OPERATIONS GUIDE 5 - 16 o ADD LOCAL OFFICE o QUERY UPDATE LOCAL OFFICE o DELETE LOCAL OFFICE o LOCAL OFFICE REPORT Add Local Office To access the Local Office Management Application follow these step s 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Environment Settings from the Applications Menu. 3. Select Local Office Management from Applications Menu. BAM OPERATIONS GUIDE 5 - 17 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. 5. The Local Office Management query screen appears. BAM OPERATIONS GUIDE 5 - 18 If logged in already you can skip steps 1 thru 4 and go directly to Applications Menu and select Local Office Management and the screen in step 5 above will appear. 6. Se lect Add Local Office This is the default option and click Submit. 7. The Local Office Management screen appears. 8. Enter information required to add Local Office and click Save. BAM OPERATIONS GUIDE 5 - 19 9. The following will appear confirming local office has been added to the database. Click OK and the Local Office Management screen will appear again. 10. When entering information on the Local Office Management screen if a duplicate Local Office ID is used a message similar to the one below will appear. If an error message appears when adding a local office click Cancel on the Local Office Management screen and the error can be corrected. When accessing the remaining options under Local Office Management if not already logged in follow steps 1 thru 5 above and select the appropriate option otherwise follow steps laid out for the remaining Local Office Management options. When adding a local office only the Local Office ID is required to add the local office to the database. At another time you can select from the Local Office Management screen Query Update Local Office and the remaining data can be entered. entered. BAM OPERATIONS GUIDE 5 - 20 Query Update Local Office 1. From the BAM Local Office Management query screen select Query Update Local Office and click Submit. 2. Local Office Management screen will appear. 3. Enter Local Office ID and click Query. BAM OPERATIONS GUIDE 5 - 21 4. The following screen will appear update information and click Save . BAM OPERATIONS GUIDE 5 - 22 5. The following message appears click OK. If you have more than one record to update remember to click the Save button before going to the next record if not a warning similar to the one below will appear. 6. The following will appear when record has been updated successfully click R or LOM Menu. eport BAM OPERATIONS GUIDE 5 - 23 7. If Report is clicked the following will appear. 8. If LOM Menu is clicked the following will appear. Delete Local Office From the BAM Local Office Management query screen select Delete Local Office and click Submit. BAM OPERATIONS GUIDE 5 - 24 1. The Local Office Management screen appears. Enter information for the local office s you want to delete and click Query. 2. The Local Office Management screen appears click Delete. BAM OPERATIONS GUIDE 5 - 25 3. The following messages will appear click OK each time. 4. Local Office Management screen will appear. If you do not want to delete any additional local offices click LOM Menu. BAM OPERATIONS GUIDE 5 - 26 5. BAM Local Office Management query screen will appear. Local Office Report 1. From the BAM Local Office Management query screen select Local Office Report and click Submit. 2. The Local office Management screen appears. BAM OPERATIONS GUIDE 5 - 27 3. Enter information for the Local Office ID you want to report and click Query. Remember if you leave every field blank all Local Office Reports will be displayed. Also it isn t necessary to fill in every box if Local Office ID Name Zip Code or Supervisor ID is used the record assigned will be displayed. If you enter Supervisor ID other than from drop down menu all records that meet the criteria will be displayed. 4. The BAM Local Office Report appears. 5. Click the Back Arrow button. BAM OPERATIONS GUIDE 5 - 28 6. The Local Office Management screen will appear click LOM Menu. 7. The BAM Local Office Management screen appears. Validation Limits The Validation Limits application allows the privileged users to set or modify the upper and lower numeric values for specific data elements based on the State law and policy. These limits are used to update the values for the data elements using Update Cases or Reopen Completed Cases modules. The Validation Limits application also allows the user to generate a listing of the current validation limits in a report format. BAM OPERATIONS GUIDE 5 - 29 The upper numeric value must be less than or equal to the absolute maximum value. The lower numeric value must be greater than or equal to the absolute minimum value. The Validation Limits application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA and provides the following options UPDATE VALIDATION LIMITS VALIDATION LIMITS REPORT Update Validation Limits To access the Validation Limits application follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Environment Settings from the Applications Menu 3. Select Validation Limits from Applications Menu. BAM OPERATIONS GUIDE 5 - 30 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. If logged in already you can skip steps 1 thru 4 and go directly to Application Menu and select Validation Limits and the screen in step 5 below will appear. 5. BAM Validation Limits query screen appears. 6. Select Update Validation Limits PCA DCA This is the default option and click Submit. BAM OPERATIONS GUIDE 5 - 31 7. The Validation Limits screen appears. On the Validation Limits PCA DCA screens the Save Cancel Report and VL Menu buttons are located at the top and bottom of page. BAM OPERATIONS GUIDE 5 - 32 If changes are made on the Validation Limits PCA DCA screens and the VL Menu button is clicked before the Save button the following warning message will appear. 8. Click the VL Menu button on the Validation Limits screen. 9. The BAM Validation Limits query screen will appear. When accessing the remaining options under Validation Limits if not already logged in follow steps 1 thru 5 above and select appropriate query otherwise follow steps laid out for the remaining Validation Limits options. BAM OPERATIONS GUIDE 5 - 33 Validation Limits Report 1. From the BAM Validation Limits query screen select Validation Limits Report and click Submit. 2. The Validation Limits Report will appear for either PCA or DCA. BAM OPERATIONS GUIDE 5 - 34 3. Click the back arrow and the Validation Limits Report. 4. The BAM Validation Limits query screen appears. BAM OPERATIONS GUIDE 5 - 35 Case Review Control The Case Review Edits Control application maintains the b cre table. If the b cre table is empty a screen with default values Yes should be displayed. The Case Review Edits Control application is available for Paid Claims Accuracy only. To access the Case Review Control application follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Environment Settings from the Applications Menu. 3. Select Case Review Controls from Applications Menu. BAM OPERATIONS GUIDE 5 - 36 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. If logged in already you can skip steps 1 thru 4 and go directly to Applications Men and select Case Review Controls and the screen in step 5 below will appear. u 5. BAM Case Review Control application screen appears. BAM OPERATIONS GUIDE 5 - 37 6. Select the data entry fields that need changes click on drop down menu and make selection then click the Save button. 7. The following screen appears. The Cancel button allows the user to cancel all the changes made prior to clicking the Save button. BAM OPERATIONS GUIDE 5 - 38 State Options Control The State Options Control application allows supervisors to set the environment for Update State Options module according to the State-specific requirements. Users may modify the State Options table modify the data dictionary for automatic loading of cases using Case Conversion module set validations for each field in the State Options table and generate a report. The State Options are available for Paid Claims Accuracy only. The application provides the following options UPDATE STATE OPTIONS TABLE UPDATE DATA DICTIONARY UPDATE VALIDATIONS STATE OPTIONS CONTROL REPORT Update State Options Table This option allows the user to change the b stateoption table. This is the default option. To access the State Options Control application follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Environment Settings from the Applications Menu. BAM OPERATIONS GUIDE 5 - 39 3. Select State Options Control from Applications Menu. 4. Benefit Accuracy Measurement login screen appears enter login ID and password and click Submit. BAM OPERATIONS GUIDE 5 - 40 If logged in already you can skip steps 1 thru 4 and go directly to Applications Menu and select State Options Control and the screen in step 5 below will appear. 5. The BAM State Options Control query screen appears. 6. From the BAM State Options Control screen select Update State Options Table the default option and click Submit. BAM OPERATIONS GUIDE 5 - 41 7. The Update State Options Table PCA appears. The Update State Options Table has the following buttons which provide the functionality of the application Save Cancel Add Before Add Add After Drop and SOC Menu. Examples of how each button function follows. The Add Before button allows the user to add a field to the State Options Table before the selected field. 8. Select a Field ID and click Add Before. BAM OPERATIONS GUIDE 5 - 42 9. The following screen will appear. 10. Insert information into the field and click Save. The Save button allows the user to save updated data. 11. The following will appear click OK. BAM OPERATIONS GUIDE 5 - 43 12. The following will appear. The Add After button allows the user to add a field to the State Options table after the selected field. 13. Select a Field ID and click Add After. 14. The following will appear. BAM OPERATIONS GUIDE 5 - 44 The Cancel button allows the user to cancel all the changes if the Save button is clicked first the Cancel button cannot be used . 15. Insert information into the field and click Cancel. 16. The following will appear click OK. BAM OPERATIONS GUIDE 5 - 45 17. The following will appear. The Drop button allows the user to remove a field from the State Option table. 18. Select Field ID then click Drop. 19. The following will appear click OK. 20. The following will appear. BAM OPERATIONS GUIDE 5 - 46 If a user wants to drop Field ID and the Name Type and Length are blank or the data entered hasn t been saved the following message will appear. The Add button in the Update State Options Table PCA screen allows the user to add a field to the end of the State Options table. 21. Click the Add button. BAM OPERATIONS GUIDE 5 - 47 22. The following will appear. 23. Add data and click the Save button. 24. The following will appear click OK. BAM OPERATIONS GUIDE 5 - 48 25. The following will appear. The SOC Menu button allows the user to go back to the State Options Control menu. 26. Click the SOC Menu button. 27. The BAM State Options Control screen will appear. When accessing the remaini ng options under State Options Control if not already ogged in follow steps 1 thru 5 above and select the appropriate option otherwise ollow steps laid out for the remaining State Options Control queries. l f BAM OPERATIONS GUIDE 5 - 49 Update Data Dictionary This option allows users to make changes to the data dictionary. 1. Select Update Data Dictionary and click Submit button. 2. The Update Data Dictionary PCA screen will appear. 3. Update necessary information and click Save button. BAM OPERATIONS GUIDE 5 - 50 4. The following will appear. 5. Click the SOC Menu button. 6. The BAM State Options Control screen will appear. BAM OPERATIONS GUIDE 5 - 51 Update Validations This option allows the user to create and make changes to validation settings for fields. 1. Select Update Validations and click Submit button. 2. The Update Validations PCA screen appears. 3. Check the fields to be updated under the Select column then click Continue at least one field must be selected or has many fields that need to be updated . BAM OPERATIONS GUIDE 5 - 52 4. The Update Validations PCA Field Validation Settings screen appears. 5. Make changes or delete Field Validation Settings and click Save. If the Next button is clicked before the Save button the following message appears. 6. The following screen appears. BAM OPERATIONS GUIDE 5 - 53 7. If you have selected additional fields for updating click the Next button. 8. When all fields have been updated click the SOC Menu button. 9. The BAM State Options Control screen appears. BAM OPERATIONS GUIDE 5 - 54 State Options Control Report This option allows the user to generate a report on all the validation settings and data dictionary. 1. Select State Options Control Report and click Submit button. 2. The State Options Control Report appears. BAM OPERATIONS GUIDE 5 - 55 3. Click the Back button. 4. The BAM State Options Control screen appears. BAM OPERATIONS GUIDE 5 - 56 5. Click the Home button. 6. The Unemployment Insurance Application Menu appears. BAM OPERATIONS GUIDE 6 - 1 Chapter 6 STATISTICAL REPORTS Sample Characteristics Report The Sample Characteristics Report detects errors in the Benefit Accuracy Measurement BAM sampling frame or sample selection procedure. For a description of the BAM sampling procedure see ET Handbook No. 395 Chapter III. The program compares the proportion of sample and population cases falling into specified categories for three data elements -- sex race and age -- to determine whether the claimants comprising the sample accurately represent the claimant population. The test fails if the probability that the difference between the sample and population proportions is attributable to chance sampling error is less than five percent. A failed test may indicate a problem with the sample frame or sampling procedure although it is important to note that a failed test also may reflect the normal week-to-week variation in the UI payment population. Nonetheless it is important to check the accuracy of the sampling procedures promptly to avert any negative impact on BAM estimates. The Sample Characteristics Report application can be used for either Paid Claims Accuracy PCA or Denied Claims Accuracy DCA . To access Sample Characteristics Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 2 2. Select Statistical Reports from the Applications Menu. 3. Select Sample Characteristics Report from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 3 5. The Sample Characteristics Report query screen appears. Enter a batch range and select either PCA or DCA. Select report type. Report types include aggregate exceptions and individual. The aggregate option prepares a single characteristics report for the entire batch range. The exceptions option displays only diagnostic error messages failed tests for each batch in the given range. The individual option prepares a separate characteristics report for each batch in the given range. For paid claims click Submit Query. For denied claims select sample type M onetary Separation and Nonseparation determinations and click Submit Query. BAM OPERATIONS GUIDE 6 - 4 PCA DCA identifies the type of BAM cases the application will process. PCA Paid Claims Accuracy identifies the Benefit Accuracy Measurement of UI Paid Claims. This will always be the default selection in all applications. DCA Denied Claims Accuracy identifies the Benefit Accuracy Measurement of UI Denied Claims. The DCA cases include monetary separation and nonseparation determinations. These determinations are identified by the Sample Type as follows 2 Monetary 3 Separation and 4 Nonseparation. Denied Claims Accuracy is not a valid option for the following reports Update State Options Case Review Report Official Time Lapse Report State Options Control and Sample Validation Report. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 6. A Sample Characteristics Report for the selected query parameters appears on the screen. Example of output for exceptions report option Example of output for aggregate report option BAM OPERATIONS GUIDE 6 - 5 Sample Validation Report The Sample Validation Report detects errors in the BAM sampling frame or sample selection procedure. For a description of the BAM sampling procedure see ET Handbook No. 395 Chapter III. The program compares the proportion of sample cases falling into each Dollars Paid benefit amount paid to claimant category with the known population proportion in that category. The program also compares the average amount paid to the sample with the average amount paid to the population. Statistical tests are conducted to estimate the probability of observing a sample value given the known population value and sampling error. The test fails if the probability that the difference between the sample and population is attributable to chance sampling error is less than five percent. If any of the tests fail a note flagging the problem is included on the report. A failed test may indicate a problem with the construction of the sampling frame although it is important to note that a failed test also may reflect the normal week-to-week variation in the UI payment population. Nonetheless it is also important to check the accuracy of the sampling frame promptly to avoid any negative impact on BAM estimates. For individual batches an additional test compares the number of UI weeks and total dollars paid in the population with statistical control limits which are based on the UI weeks and dollars paid in the population for the previous fifty-two batches. The purpose of this test is to identify potential problems with the BBAM sampling frame indicated by unusually large or small values for the population. The Sample Validation Report application can be used for PCA only. To access Sample Validation Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. BAM OPERATIONS GUIDE 6 - 6 3. Select Sample Validation Report from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 7 5. Sample Validation Report query screen appears. This report is only available for PCA. Enter a batch range and report type then click Submit Query. The program validates batch entries by ensuring that they are legitimate batch numbers and that comparison reports are available for every batch in the range. Report types include aggregate exceptions and individual. The aggregate option prepares a single validation report for the entire batch range. The exceptions option displays only diagnostic error messages failed tests for each batch in the given range. The individual option prepares a separate validation report for each batch in the given range. 6. The Sample Validation Report reflecting the selected query parameters will appear on the screen. Example of output from aggregate report option BAM OPERATIONS GUIDE 6 - 8 Example of output from the exceptions report option The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Denied Claims Accuracy - Error Rates Report Use Error Rates Report to get a breakdown of case errors by denial type for completed cases. To access Error Rates Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 9 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 10 5. Select Error Rates Report from the Applications Menu. 6. The Error Rates Report screen appears. Enter either a batch range or a combination of calendar year and quarter. Click Submit Query. BAM OPERATIONS GUIDE 6 - 11 7. The Error Rates Report for the specified date range appears on the screen. An example of the output follows. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. Denied Claims Accuracy - Improper Denials Rates Report Use Improper Denials Rates Report to get case error rates and 95 Confidence Intervals for each denial type based on completed cases. To access Improper Denials Rates Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 12 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 13 5. Select Improper Denials Rates Report from the Applications Menu. 6. The Improper Denials Error Rates Report screen appears. Enter either a batch range or a combination of calendar year and quarter. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. BAM OPERATIONS GUIDE 6 - 14 7. The Improper Denials Rates Report for the specified date range appears on the screen. An example of the output follows. Denied Claims Accuracy - Responsibility for Improper Denials Use the Responsibility for Improper Denials report to get a breakdown of case errors by denial type and error responsibility category for completed cases. To access Responsibility for Improper Denials follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 15 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 16 5. The Denied Claims Accuracy submenu appears. Select Responsibility for Improper Denials. 6. The Responsibility for Improper Denials screen appears. Enter either a batch range or a combination of calendar year and quarter. Click Submit Query. BAM OPERATIONS GUIDE 6 - 17 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Responsibility for Improper Denials report for the specified date range appears on the screen. An example of the output follows. Denied Claims Accuracy - Prior Agency Action for Improper Denials Use Prior Agency Action for Improper Denials to get a breakdown of case errors by denial type and prior agency action category for completed cases. To access Prior Agency Action for Improper Denials follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. BAM OPERATIONS GUIDE 6 - 18 3. Select Denied Claims Accuracy from the Applications Menu. 4. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 19 5. The Denied Claims Accuracy submenu appears. Select Prior Agency Action for Improper Denials. 6. The Prior Agency Action for Improper Denials screen appears. Enter either a batch range or a combination of calendar year and quarter. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Prior Agency Action for Improper Denials report for the specified date range appears on the screen. An example of the output follows. BAM OPERATIONS GUIDE 6 - 20 Denied Claims Accuracy - Improper Denial Rates by Type of Separation Use Improper Denial Rates by Type of Separation to get a breakdown of improper denials by type of separation for completed cases. To access Improper Denial Rates by Type of Separation follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. BAM OPERATIONS GUIDE 6 - 21 4. The Denied Claims Accuracy submenu appears. Select Improper Denials Rates by Type of Separation. 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 22 6. The Improper Denial Rates by Type of Separation screen appears. Enter either a batch range or a combination of calendar year and quarter. Click on the Submit Query button. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Improper Denial Rates by Type of Separation report for the specified date range appears on the screen. An example of the output follows. BAM OPERATIONS GUIDE 6 - 23 Denied Claims Accuracy - Improper Denial Rates by Type of Nonseparation Use Improper Denial Rates by Type of Nonseparation to get a breakdown of improper denials by type of nonseparation for completed cases. To access Improper Denial Rates by Type of Nonseparation follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 24 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. 4. The Denied Claims Accuracy submenu appears. Select Improper Denials by Type of Nonseparation. BAM OPERATIONS GUIDE 6 - 25 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Improper Denial Rates by Type of Nonseparation screen appears. Enter either a batch range or a combination of calendar year and quarter. Click Submit Query. BAM OPERATIONS GUIDE 6 - 26 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Improper Denial Rates by Type of Nonseparation report for the specified date range appears on the screen. An example of the output follows. Denied Claims Accuracy - Sample Selection Report The Sample Selection Report is a tool for managers to track the number of valid sample cases selected during the CY. To access Sample Selection Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 27 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. 4. The Denied Claims Accuracy submenu appears. Select Sample Selection Report. BAM OPERATIONS GUIDE 6 - 28 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Sample Selection Report screen appears. Enter a combination of calendar year and quarter. Select report type. The report has two output options summary and batch. The summary option compares a projected total of valid sample cases to the annual sample allocation of 150 cases for each sample type. The batch option lists the number of cases sampled and those that are valid for each batch broken down by sample type. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Sample Selection Report for the specified date range appears on the screen. BAM OPERATIONS GUIDE 6 - 29 Example of output from the summary report option Example of output from the batch report option BAM OPERATIONS GUIDE 6 - 30 Denied Claims Accuracy - Case Aging Report Use Case Aging Report to track case completion for individual investigators. To access Case Aging Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. 3. Select Denied Claims Accuracy from the Applications Menu. BAM OPERATIONS GUIDE 6 - 31 4. The Denied Claims Accuracy submenu appears. Select Case Aging Report. 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 32 6. The Case Aging Report screen appears. Enter either a batch range or a combination of calendar year and quarter. Select investigator ID s and report type. Click Submit Query. Report Types include Summary Case List or both. The summary option lists by batch and sample type the number of sample cases the number of completed cases and the general age category of pending cases. The case list option gives the age of each individual pending case. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Case Aging Report for the specified date range appears on the screen. An example of the output follows. BAM OPERATIONS GUIDE 6 - 33 Example of output from the case list report option Example of output from the summary report option Paid Claims Accuracy - Annual Report Use Annual Report to get estimated rates for proper payments overpayments and underpayments along with 95 confidence intervals. Overpayments are also shown by cause and responsibility categories. To access the Annual Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 34 2. Select Statistical Reports from the Applications Menu. 3. Select Paid Claims Accuracy from the Applications Menu. BAM OPERATIONS GUIDE 6 - 35 4. The Paid Claims Accuracy submenu appears. Select Annual Report. 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Annual Report query screen appears. Enter either a batch range or a combination of calendar year and quarter. Indicate if you want to include diagnostics which provide intermediary steps for the rates calculations. Click Submit Query. BAM OPERATIONS GUIDE 6 - 36 The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Annual Report for the specified date range appears on the screen. An example of the output with diagnostics follows. BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY ANNUAL REPORT STATE QT 1st QTR of 2012 Total Dollars Paid in Population 296 088 841 Sample Size 117 Percentage Of Dollars 95 Confidence Interval - Proper Payments 91.3 4.4 Overpayments 8.7 4.4 Total 100.0 Underpayments 0.6 0.8 Claimants failing to conduct required work search were given formal warnings and no overpayment was established. The proper payment rate would be lower and the overpayment rate would be higher if these cases were counted as erroneous payments. The State completed 76.47 of the cases within 90 days. BAM OPERATIONS GUIDE 6 - 37 The BAM program standard is to complete 95 of the cases within 90 days. BENEFIT ACCURACY MEASUREMENT PAID CLAIMS ACCURACY ANNUAL REPORT Supplemental Data STATE QT 1st QTR of 2012 Responsibility for Overpayments Percent of Dollars Overpaid Claimant Only 83.8 Claimant Employer 15.2 Employer Only 0.9 Agency Only 0.0 Claimant Agency 0.0 Employer Agency 0.0 Claimant Employer Agency 0.0 Other Only 0.0 Claimant Other 0.0 Employer Other 0.0 Agency Other 0.0 Claimant Employer Other 0.0 Claimant Agency Other 0.0 BAM OPERATIONS GUIDE 6 - 38 Employer Agency Other 0.0 Claimant Employer Agency Other 0.0 Responsibility Not Specified 0.0 Cause for Overpayments Percent of Dollars Overpaid Benefit Year Earnings Issues 77.7 Eligibility Issues Excluding Work Search 13.6 Work Search Issues 4.4 Separation Issues 3.4 Base Period Wage Issues 0.9 Other Issues 0.0 iagnostic Report m 117 All completed cases including c1 1 2 3 4 5 6 7 8 9. Count 1 if f13 0 and h9 is not null or c1 8 or 9 m 117 Only cases with c1 1 2 3 4 5 6 7. Count 1 if f13 0 and h9 is not null and c1 1..7 Batches Before Merge mh count 1 if f13 0 and h9 is not null or c1 8 or 9 BATCH mh CM1 CM4 D BAM OPERATIONS GUIDE 6 - 39 201201 13 13 23 726 854 201202 7 7 23 382 751 201203 6 6 24 479 272 201204 15 15 25 115 569 201205 12 12 25 406 103 201206 13 13 25 426 857 201207 10 10 25 466 528 201208 13 13 25 390 207 201209 14 14 25 448 461 201210 8 13 24 924 011 201211 4 11 24 055 964 201212 2 12 23 266 264 201213 0 14 22 057 083 TOTAL 117 153 318 145 924 Merged Batches None Diagnostic Report Batch data for Total Dollars Paid in Population Nh b comparison.cm2 mh cases count 1 if f13 0 and h9 is not null or c1 8 or 9 WT Nh mh PD sum f13 if f13 0 and h9 is not null or c1 8 or 9 WT PD WT PD EXC sum f13 if f13 0 and c1 8 or 9 WT EXC WT EXC POP b comparison.cm4 BATCH Nh mh WT PD WT PD EXC WT EXC POP 201201 69 576 13 5 352.0000 4 369.00 23 382 888.00 .00 .00 23 726 854 201202 68 367 7 9 766.7143 2 192.00 21 408 637.71 .00 .00 23 382 751 BAM OPERATIONS GUIDE 6 - 40 201203 71 027 6 11 837.8333 1 899.00 22 480 045.50 .00 .00 24 479 272 201204 73 000 15 4 866.6667 5 225.00 25 428 333.33 .00 .00 25 115 569 201205 73 773 12 6 147.7500 3 939.00 24 215 987.25 .00 .00 25 406 103 201206 73 584 13 5 660.3077 4 319.00 24 446 868.92 .00 .00 25 426 857 201207 73 675 10 7 367.5000 3 336.00 24 577 980.00 .00 .00 25 466 528 201208 73 447 13 5 649.7692 4 462.00 25 209 270.31 .00 .00 25 390 207 201209 73 474 14 5 248.1429 4 941.00 25 931 073.86 .00 .00 25 448 461 201210 72 081 8 9 010.1250 3 127.00 28 174 660.88 .00 .00 24 924 011 201211 69 470 4 17 367.5000 994.00 17 263 295.00 .00 .00 24 055 964 201212 67 142 2 33 571.0000 579.00 19 437 609.00 .00 .00 23 266 264 TOTAL 117 281 956 649.76 .00 296 088 841 Total Dollars Paid in Population Total WT PD A Total WT EXC B R X C B A Total POP D EXC E C D Amount Paid F D- E 281 956 649.76 .00 .0000 296 088 841 .00 296 088 841 Diagnostic Report Batch data for Proper Payments Overpayments and Underpayments Nh b comparison.cm2 mh cases count 1 if f13 0 and h9 is not null or c1 8 or 9 WT Nh mh Conditions If f13 0 and h9 is not null and c1 1..7 . But if c1 8 or 9 then set f13 0 h5 0 h6 0. WT PD WT sum f13 WT PP WT sum f13-h5 WT OP WT sum h5 WT UP WT sum h6 BAM OPERATIONS GUIDE 6 - 41 BATCH Nh mh WT WT PD WT PP WT OP WT UP 201201 69 576 13 5 352.0000 23 382 888.00 19 904 088.00 3 478 800.00 .00 201202 68 367 7 9 766.7143 21 408 637.71 17 775 420.00 3 633 217.71 .00 201203 71 027 6 11 837.8333 22 480 045.50 22 480 045.50 .00 .00 201204 73 000 15 4 866.6667 25 428 333.33 20 230 733.33 5 197 600.00 .00 201205 73 773 12 6 147.7500 24 215 987.25 19 918 710.00 4 297 277.25 .00 201206 73 584 13 5 660.3077 24 446 868.92 18 129 965.54 6 316 903.38 1 199 985.23 201207 73 675 10 7 367.5000 24 577 980.00 24 577 980.00 .00 .00 201208 73 447 13 5 649.7692 25 209 270.31 23 559 537.69 1 649 732.62 429 382.46 201209 73 474 14 5 248.1429 25 931 073.86 25 925 825.71 5 248.14 .00 201210 72 081 8 9 010.1250 28 174 660.88 28 174 660.88 .00 54 060.75 201211 69 470 4 17 367.5000 17 263 295.00 17 245 927.50 17 367.50 .00 201212 67 142 2 33 571.0000 19 437 609.00 19 437 609.00 .00 .00 TOTAL 117 281 956 649.76 257 360 503.15 24 596 146.61 1 683 428.44 Ratio Estimate Sampling Variance WT PD A WT PP B1 WT OP B2 WT UP B3 Amount 281 956 649.76 257 360 503.15 24 596 146.61 1 683 428.44 r p B1 A 100 r o B2 A 100 r u B3 A 100 Pct. of dollars - 91.277 8.723 .597 es tVar r - .000506 .000506 .000019 BAM OPERATIONS GUIDE 6 - 42 Confidence Interval - 4.408 4.408 .844 Diagnostic Report Overpayment Rates By Responsibility Codes Subscript WT RESP WT OP r k A B 100 1000 1.1 20 616 121.85 24 596 146.61 83.819 0200 1.2 225 990.77 24 596 146.61 .919 0030 1.3 .00 24 596 146.61 .000 1200 1.4 3 748 785.85 24 596 146.61 15.241 1030 1.5 .00 24 596 146.61 .000 0230 1.6 .00 24 596 146.61 .000 1230 1.7 .00 24 596 146.61 .000 0004 1.8 .00 24 596 146.61 .000 1004 1.9 .00 24 596 146.61 .000 0204 1.10 .00 24 596 146.61 .000 0034 1.11 .00 24 596 146.61 .000 1204 1.12 .00 24 596 146.61 .000 1034 1.13 .00 24 596 146.61 .000 0234 1.14 .00 24 596 146.61 .000 1234 1.15 .00 24 596 146.61 .000 BAM OPERATIONS GUIDE 6 - 43 Others 1.16 .00 24 596 146.61 .000 TOTAL 24 590 898.46 24 596 146.61 99.979 Overpayment Rates By Cause Codes Subscript WT CAUSE A WT OP B r k A B 100 100 - 199 2.1 19 104 580.10 24 596 146.61 77.673 200 - 299 2.2 225 990.77 24 596 146.61 .919 300 - 399 2.3 843 385.85 24 596 146.61 3.429 420 - 429 2.4 1 075 752.00 24 596 146.61 4.374 400 - 419 430 - 499 2.5 3 341 189.75 24 596 146.61 13.584 500 - 999 2.6 .00 24 596 146.61 .000 TOTAL 24 590 898.46 24 596 146.61 99.979 Diagnostic Report - QT Footnote 5 Sample Size valid PCA cases excludes EUC and deleted cases Completed Cases cases completed within 90 days Reopened Cases cases reopened after 90 days and were closed within 90 days initially Percentage of Cases Completed in 90 Days Completed Cases - Reopened Cases Sample Size 100 Fnote 5 - Sample Size 153 - Completed Cases 117 - Reopened Cases 0 - Percentage of Cases Completed in 90 Days 76.47 if Percentage of Cases Completed in 90 Days 95 then display the footnote. BAM OPERATIONS GUIDE 6 - 44 Paid Claims Accuracy Error Rates Report Use Error Rates Report to create use and save user-selected error rates report queries. Report output can be downloaded to an excel spreadsheet or a PDF. To access the Error Rates Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. 3. Select Paid Claims Accuracy from the Applications Menu. BAM OPERATIONS GUIDE 6 - 45 4. The Paid Claims Accuracy submenu appears. Select Error Rates Report. 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 46 6. The Error Rates Report query screen appears. To create a new query supply the requested parameters. Enter either a batch range or a combination of calendar year and quarter. Select rate type. Options include Annual Report Rate which includes fraud non-fraud recoverable overpayments and non -fraud non -recoverable overpayments. All causes and responsible parties are included in this rate. Operational Rate which includes those overpayments that the states are reasonably expected to detect and establish for recovery -- fraud and non- fraud recoverable overpayments excluding work search employment service registration base period wage issues and miscellaneous causes such as benefits paid during a period of disqualification redeterminations and back pay awards. Fraud Rate which reflects the state-specific definition of unemployment compensation fraud . A ll Rates Select case error rates dollar error rates or both. If desired choose to display error rates by cause and or responsibility categories. To run the query click Submit Query. To save the query click Save Query. Enter a name for the query and click Save. BAM OPERATIONS GUIDE 6 - 47 To use an existing query click on Saved Queries. Select a query and click Run Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Error Rates Report for the specified date range appears on the screen. Examples of the output follow. BAM OPERATIONS GUIDE 6 - 48 BAM OPERATIONS GUIDE 6 - 49 Paid Claims Accuracy Payment Status Report Use the Payment Status Report to find the number of proper and improper payments and the number of over and under payments. Results can be summarized by individual investigators supervisory groups or local offices. To access the Payment Status Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. BAM OPERATIONS GUIDE 6 - 50 3. Select Paid Claims Accuracy from the Applications Menu. 4. The Paid Claims Accuracy submenu appears. Select Payment Status Report. BAM OPERATIONS GUIDE 6 - 51 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Payment Status Report query screen appears. Enter beginning and ending batch numbers. Select from the available report types Local Office All investigators Supervisor Group Report Individual Investigator Report Use the shift and ctrl keys to select multiple supervisors or individual investigators. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Payment Status Report for the specified date range appears on the screen. An example of the output follows. BAM OPERATIONS GUIDE 6 - 52 Paid Claims Accuracy Error Cause Report Use the Error Cause Report to find the number of cases with errors associated with each cause category. Results can be summarized by individual investigators supervisory groups or local offices. To access the Error Cause Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 53 2. Select Statistical Reports from the Applications Menu. 3. Select Paid Claims Accuracy from the Applications Menu. 4. The Paid Claims Accuracy submenu appears. Select Error Cause Report. BAM OPERATIONS GUIDE 6 - 54 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Error Cause Report query screen appears. Enter beginning and ending batch numbers. Select from the available report types Local Office All investigators Supervisor Group Report - select Supervisor ID s Individual Investigator Report select Investigator ID s Use the shift and ctrl keys to select multiple supervisors or individual investigators. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Error Cause Report for the specified date range appears on the screen. An example of the output for the individual investigator report option follows. BAM OPERATIONS GUIDE 6 - 55 Paid Claims Accuracy Error Responsibility Summary Use the Error Responsibility Summary to find the number of cases with errors associated with each responsibility category. Results can be summarized by individual investigators supervisory groups or local offices. To access the Error Responsibility Summary follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. BAM OPERATIONS GUIDE 6 - 56 3. Select Paid Claims Accuracy from the Applications Menu. 4. The Paid Claims Accuracy submenu appears. Select Error Responsibility Summary. BAM OPERATIONS GUIDE 6 - 57 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Error Responsibility Summary query screen appears. Enter beginning and ending batch numbers. Select from the available report types Local Office All investigators Supervisor Group Report - select Supervisor ID s Individual Investigator Report select Investigator ID s Use the shift and ctrl keys to select multiple supervisors or individual investigators. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Error Responsibili ty Summary for the specified date range appears on the screen. An example of the output for the individual investigator report option follows. BAM OPERATIONS GUIDE 6 - 58 Paid Claims Accuracy Point of Detection Payment Error Summary Use the Point of Detection Payment Error Summary to find the number of cases with errors associated with each point of detection category. Results can be summarized by individual investigators supervisory groups or local offices. To access the Point of Detection Payment Error Summary follo w these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. BAM OPERATIONS GUIDE 6 - 59 3. Select Paid Claims Accuracy from the Applications Menu. 4. The Paid Claims Accuracy submenu appears. Select Point of Detection Payment Error Summary. 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. BAM OPERATIONS GUIDE 6 - 60 6. The Point of Detection Payment Error Summary query screen appears. Enter beginning and ending batch numbers. Select from the available report types Local Office All investigators Supervisor Group Report - select Supervisor ID s Individual Investigator Report select Investigator ID s Use the shift and ctrl keys to select multiple supervisors or individual investigators. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. 7. The Point of Detection Payment Error Summary for the specified batch range and report type appears on the screen. An example of the output for the individual investigator s report option follows. BAM OPERATIONS GUIDE 6 - 61 Paid Claims Accuracy Work Search Summary Use the Work Search Summary to find the number of work search contacts and their status acceptable unacceptable or unverifiable. Results can be summarized by individual investigators supervisory groups or local offices. To access the Work Search Summary follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. 2. Select Statistical Reports from the Applications Menu. BAM OPERATIONS GUIDE 6 - 62 3. Select Paid Claims Accuracy from the Applications Menu. 4. Select Work Search Summary from the Applications Menu. BAM OPERATIONS GUIDE 6 - 63 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Work Search Summary query screen appears. Enter beginning and ending batch numbers. Select from the available report types Local Office All investigators Supervisor Group Report - select Supervisor ID s Individual Investigator Report select Investigator ID s Use the shift and ctrl keys to select multiple supervisors or individual investigators. Click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. BAM OPERATIONS GUIDE 6 - 64 7. The Work Search Summary for the specified batch range and report type appears on the screen. An example of the output for the individual investigator s report option follows. Paid Claims Accuracy BPW WBA MBA Report Use the BPW WBA MBA or Base Period Wages Report to find the count and percentage of cases for which the base period wages the weekly benefit amount and the maximum benefit amount were correct understated or overstated. To access the Base Period Wages Report follow these steps 1. Select BAM Benefit Accuracy Measurement from the Applications Menu. BAM OPERATIONS GUIDE 6 - 65 2. Select Statistical Reports from the Applications Menu. 3. Select Paid Claims Accuracy from the Applications Menu. 4. Select BPW WBA MBA Report from the Applications Menu. BAM OPERATIONS GUIDE 6 - 66 5. If you are not already logged in the Benefit Accuracy Measurement login screen appears. Enter login ID and password. Click Submit. 6. The Base Period Wages Report query screen appears. Enter a batch range and click Submit Query. The Home link at the bottom of the screen returns you to the state menu. The Feedback link accesses contact information for technical problems. The Help link accesses information on all available functions on the screen. BAM OPERATIONS GUIDE 6 - 67 7. The Base Period Wages Report for the specified batch range appears on the screen. BAM OPERATIONS GUIDE A - 1 APPENDIX A P aid Claims Data Elements and Definitions BAM OPERATIONS GUIDE A - 2 PART B -- CLAIMANT INFORMATION b1 NAME Primary Method by which Claimant BAM Information Obtained SHORT NAME Method Info Obt Definition Enter the code which best describes the method by which the informa tion contained on the claimant questionnaire is obtained. l In -person interview 2 Telephone interview 3 Mail or other method including fax or e -mail -1 Not obtained Edits Must be 1 2 3 or -1. b2 NAME United States Citizenship SHORT N AME Citizen Definition Enter applicable code after appropriate verifications. l U.S. Citizen 2 Alien eligible under 3304 a 14 FUTA 3 Alien ineligible under 3304 a 14 FUTA -1 Missing or information not available Edits Must be 1 2 3 or -1. b3 NAME Education SHORT NAME Education Definition Enter highest level of academic education completed after appropriate verifications. 00 Never attended school 01 thru 11 Highest grade completed 12 High school graduate or GED 14 Some college but no degree 15 Associate s degree 16 BA or BS Degree 20 Graduate Degree Masters MD PhD JD etc. -1 Missing or information not available BAM OPERATIONS GUIDE A - 3 Edits Must be 00 to 12 14 to 16 20 or -1. Note regarding this element and b4 A dist inction must be made between education and training. Attendance at one institution or facility cannot be coded under both categories. Experience that leads to a certificate is considered vocational or technical voc tech school training. If the individual earns a degree diploma it is considered formal education. If training is post high school and claimant indicates training is for a certificate and does not lead to a degree proceed to voc tech question. b4 NAME Vocational or Technical School Tra ining SHORT NAME Voc Tech School Definition Enter applicable code after appropriate verification. 1 Never attended 2 Attended but not certified 3 Attended and received certificate -1 Missing or information not available Edits Must be 1 2 3 or -1. b5 NAME Training Status during Key Week SHORT NAME In Training Definition Enter the applicable code after verification 00 Not in training -1 Missing or information not available UI Approved Training Not UI Approved Training 11 Tech. voc. 21 Tech. voc. 12 WIA 22 WIA 13 Academic 23 Academic 14 Other 24 Other Edits Must be 00 11 to 14 21 to 24 or -1. b6 NAME O Net Code for last job prior to filing most recent Initial Additional Claim SHO RT NAME Occ Code Last Definition Enter the first three digits of the O NET code for claimant s last job. Code O NET Major Group Code O NET Major Group 11 Management Occupations 35 Food Preparation and Serving Related Occupations BAM OPERATIONS GUIDE A - 4 13 Business and Fi nancial Operations Occupations 37 Building and Grounds Cleaning and Maintenance Occupations 15 Computer and Mathematical Occupations 39 Personal Care and Service Occupations 17 Architecture and Engineering Occupations 41 Sales and Related Occupations 19 Life Physical and Social Science Occupations 43 Office and Administrative Support Occupations 21 Community and Social Services Occupations 45 Farming Fishing and Forestry Occupations 23 Legal Occupations 47 Construction and Extraction Occupati ons 25 Education Training and Library Occupations 49 Installation Maintenance and Repair Occupations 27 Arts Design Entertainment Sports and Media Occupations 51 Production Occupations 29 Healthcare Practitioners and Technical Occupations 53 Tr ansportation and Material Moving Occupations 31 Healthcare Support Occupations 55 Military Specific Occupations 33 Protective Service Occupations -1 Missing or information not available Edits First 2 digits must be an odd number from 11 to 55 or -1. b7 NAME O Net Code for Usual Occupation SHORT NAME Occ Code Usual Definition Enter the first three digits of the O NET code for claimant s usual occupation see O Net Major Group codes chart in element b6 . The first source for this inform ation is the claimant s response on the claimant questionnaire. This information must be verified with the claimant s base period and or separating employer. The BAM investigator must resolve discrepancies between the claimant s statement and the base peri od and or the separating employer. If the information is not available from the claimant questionnaire the employer verification or agency record then use labor market information. -1 Missing or information not available Edits First 2 digits mus t be an odd number from 11 to 55 or -1. b8 NAME Normal Hourly Wage for Base Period Occupation SHORT NAME Normal Hr Wage Definition Enter normal hourly wage for the claimant s occupation during the base period. The first source for this informati on is the claimant s response on the claimant questionnaire. The BAM investigator must verify this information BAM OPERATIONS GUIDE A - 5 with the claimant s base period employer and resolve any discrepancies between the claimant s statement and information from the base period e mployer. If the information is not available from the claimant questionnaire or through verification with the base period and or separating employer then use labor market information. Express with decimal point in dollars and cents per hour e.g. 7.5 0 per hour is coded as 7.50 . Use state conversion formula when other than hourly wage is given. If no state formula use the appropriate formula provided below Weekly wages divided by 40 or normal weekly hours for claimant s usual occupation. Mo nthly wages divide by 4.33 then divide by 40 or normal weekly hours for claimant s usual occupation. Yearly wages divide by 52 then divide by 40 or normal weekly hours for claimant s usual occupation. Military UCX compute using the informat ion provided on the DD -214. Military wages are based on 240 hours monthly 56 hours weekly and 8 hours daily. -1 Missing or information not available Edits Must be within the validation range set by state agency. Can be -1. b9 NAME O N et Code for the Type of Work the Claimant is Seeking SHORT NAME Occ Code Seeking Definition Enter the first three digits of the O NET code for type of work that claimant is seeking see O Net Major Group codes chart in b6 . Use the claimant s response on the questionnaire for the occupational code. If claimant is exempt from seeking work because of job attachment or recall date and the claimant questionnaire was not completed this data element should reflect the occupation for the employment on which t he agency based the claimant s exemption from work search. -1 Information missing or not available Edits First 2 digits must be an odd number from 11 to 55 or -1. b10 NAME Lowest Acceptable Hourly Wage SHORT NAME Lowest Hr Wage BAM OPERATIONS GUIDE A - 6 Definition Enter lowest hourly wage that the claimant was willing to accept during the Key Week. The first source for this data element is the claimant s response on the claimant questionnaire. This information must be verified with either the base period employ er or the separating employer. The BAM investigator must resolve any discrepancies between the claimant s statement and the employer information. Express in dollars and cents per hour e.g. 7.50 per hour is coded as 7.50 . Use state conversion formu la when other than hourly wages is given. If no state formula use the appropriate formula provided in b8 above. -1 Missing or information not available Edits Must be within the validation range set by state agency. Must be with decimal point in dollars and cents per hour. Can be -1. b11 NAME Date of Birth SHORT NAME Birth Date Definition Enter Date of Birth MM DD YYYY . If month of birth is not available code MM as 06. If day of birth is not available code DD as 01 . If date of birth is missing or information is not available code as 01 01 0001 . Edits YYYY 1900 to Current Year. Cannot be later than c3 - Benefit Year Beginning. b12 NAME Sex SHORT NAME Sex Definition Enter appropriate code. l Male 2 Female -1 Missing or information not available Edits Must be 1 2 or -1. b13 NAME Ethnicity and Race Classification Code SHORT NAME Race -Ethnic Definition This is a two -position data element. Enter appropriate ethnic code in the first position and appropriate race code in the second position. BAM OPERATIONS GUIDE A - 7 99 If neither race nor Hispanic Latino ethnicity is known FIRST POSITION 0 Not eispanic or Latino 1 Hispanic or Latino 9 Ethnicity Unknown pECONa mOSITIOk 1 White 01 11 91 2 Black or African American 02 12 92 3 Asian 03 13 93 4 American Indian or Alaska Native 04 14 94 5 Native Hawaiian or Other Pacific Islander 05 15 95 6 Multiple Categories Reported 06 16 96 9 Race Unknown 09 19 99 Edit s Must be 01 to 06 09 11 to 16 19 91 to 96 or 99. BAM OPERATIONS GUIDE A - 8 PART C -- BENEFIT YEAR INFORMATION c1 NAME Program Code SHORT NAME Program Definition Enter the code that identifies the type of claim that was taken 1 UI 2 UI -UCFE 3 UI -UCX 4 UI -UCFE -UCX 5 UCFE 6 UCFE -UCX 7 UCX 8 Temporary emergency extended benefits programs e.g. EUC 9 Deleted Record e.g. TAA DUA Workshare Code Interstate claims in one of the above categories Edits Must be 1 to 8 for non -deleted cases e1 must be greater than 1 if c1 equals 2 3 4 or 6. c2 NAME Combined Wage Claim SHORT NAME CW Claim Definition Enter code that applied at the time the Key Week payment was made. l CWC Intrastate Claim 2 No combined wages Intrastate Claim 3 Pending out -of -state wages Intrastate Claim 4 CWC Interstate Claim 5 No combined wages Interstate Claim 6 Pending out -of -state wages Interstate Claim Use codes 1 or 4 if out -of -state wages were used for the monetary determination. Use codes 2 or 5 if there are no out -of -state wages OR if claimant declined to combine wages. Use codes 3 or 6 if out -of -state wages have been requested but not received or acted upon at the time that the Key Week payment was mad e. BAM OPERATIONS GUIDE A - 9 Edits Must be 1 to 6. Cannot be 1 or 4 if e1 is less than or equal to 1 or e2 equals 1. c3 NAME Benefit Year Beginning SHORT NAME Ben Year Beg Definition Enter effective date of most recent new or transitional claim not reopened or additional MM DD YYYY . Edits Cannot be less than 01 01 1980 . Must be earlier than the Key Week Date. Cannot be more than 731 days prior to the Key Week Date. Must be earlier than or equal to c7. Must be earlier than or equal to f9. Cannot be ea rlier than b11 - Date of Birth. c4 NAME Initial Claim Filing Method SHORT NAME Init Clm File Definition Enter filing method for the most recent new additional or transitional claim. l In -Person Claim 2 Mail Claim including e -mail 3 Tel ephone Claim including automated interactive telephone systems 4 Employer -Filed Claim 5 Other e.g. electronic other than e -mail 6 Internet claim -1 Missing or information not available Edits Must be 1 to 6 or -1. Stamp Edits Must be 1 to 6 or NULL. c5 NAME Benefit Rights Given SHORT NAME BRI Definition Enter all codes that apply regarding method by which claimant was given Benefit Rights Interview. Each distinct position within the field ABCD is Boolean true false where A is In -person interview B is Group interview C is Booklet or pamphlet and D is BAM OPERATIONS GUIDE A - 10 Video Electronic including Internet other multimedia. The valid codes are summarized in the following table. BENEFITS RIGHTS GIVEN A In -person Interview B Group Inte rview 0 Not given 0 Not given 1 In -person interview given 2 Group interview given C Booklet Pamphlet D Video Electronic Other Multimedia 0 Not given 0 Not given 3 Booklet Pamphlet given 4 Video Electronic including Internet Telephone Other Multimedia given -1 Missing or information not available Edits Must be a combination of 0 to 4 or -1. c6 NAME Number of Eligibility Review Program Interviews ERPs Held current Benefit Year SHORT NAME ERPs Def inition Enter number of ERPs 1 -9 held during the claimant s current benefit year up to and including the Key Week. If more than 9 were held enter 9. 0 Claimant should have had ERP but did not -1 Missing or information not available -2 Not appl icable claimant not required to have ERP or first ERP scheduled after the Key Week Edits Must be 0 to 9 -1 or -2. c7 must be 01 01 0001 if c6 equals -1. c7 must be 02 02 0002 if c6 equals 0 or -2. c7 NAME Last ERP Date SHORT NAME Last ERP Definition Enter date MM DD YYYY of claimant s most recent ERP up to and including Key Week. -1 Missing or information not available -2 Not applicable Edits Must be greater than c3. Must be less than or equal to Key Week. Can not be less than 01 01 1980 . BAM OPERATIONS GUIDE A - 11 Must be 01 01 0001 if c6 is -1. Must be 02 02 0002 if c6 is 00 or -2. Cannot be 01 01 0001 if c6 is greater than 0. Cannot be 02 02 0002 if c6 is greater than 0. c8 NAME Number of Prior Nonseparation De terminations Made SHORT NAME Prior Non -sep Issues Definition Enter number of prior non -separation issues disposed of in current benefit year through the Key Week ending date. This includes all reportable Nonseparation determinations according to th e definition in ET Handbook 401 4th edition section 1 chapter 4 made during this period. Exclude issues detected by the BAM paid claims investigation. 0 None Edits Must be 0 to 99. Must be equal to or greater than c9. c9 NAME Number of Prior Disqualifications for Non -separation Issues SHORT NAME Prior Non -sep Disq Definition Enter number of prior disqualifications that resulted from non - separation issues identified in c8 . Exclude denials reversed by appeal if the decision was issued before the Key Week ending date. All other reversals should also be excluded including those reversed at the Local Office or other levels which may occur prior to the official appeal. 0 None Edits Must be 0 to 99. Must be less th an or equal to c8. BAM OPERATIONS GUIDE A - 12 PART D -- SEPARATION INFORMATION d1 NAME Reason for Separation Before Investigation SHORT NAME Reason Sep Before Definition Enter the code that identifies the reason the claimant was separated from the last job up to and includ ing the Key Week. Code the separation that caused the period of unemployment new additional claim for the Key Week. This element reflects the information contained in the agency records. 10 Lack of Work e.g. RIF temporary or permanent lay off 20 Voluntary Quit 30 Discharge 40 Labor Dispute 50 Other include military separation or Compelling Family Reasons 60 Not separated partially or fully employed job attached leave of absence The second digit of the code is reserved for optional state use. For example the state could identify different reasons for Voluntary Quit or Discharge. Edits Must be 10 to 69 d2 NAME Reason for Separation After Investigation SHORT NAME Reason Sep After Definition Enter the code that the investig ation establishes as the reason for separation for the period of unemployment in which the Key Week occurred. The separation to be coded is the most recent employment that affects the claimant s eligibility for benefits. This information may reflect an emp loyer other than the one identified in d1 . 10 Lack of Work e.g. RIF temporary or permanent lay off 20 Voluntary Quit 30 Discharge 40 Labor Dispute 50 Other include military separation or Compelling Family Reasons 60 Not separated part ially or fully employed job attached leave of absence Edits Must be 10 to 69. d3 NAME Date of Separation Before Investigation BAM OPERATIONS GUIDE A - 13 SHORT NAME Date Sep Before Definition Enter date MM DD YYYY of separation as defined by state law policy from las t employer used to determine code assigned in d1 . If the claimant has not been separated enter the last day worked but no later than the Key Week ending date if code in d1 is 60 -69. Edits Must be less than or equal to Key Week. Cannot be les s than 01 01 1980 . d4 NAME Date of Separation After Investigation SHORT NAME Date Sep After Definition Enter the date MM DD YYYY of separation as defined by state law policy from last employer after investigation as identified in d2 . If the claimant has not been separated enter the last day worked but no later than the Key Week ending date if code in d2 is coded 60 -69. 01 01 0001 Missing or information not available Edits Must be less than or equal to Key Week. Can be 01 0 1 0001 . Cannot be less than 01 01 1980 . d5 NAME Recall Status Before Investigation SHORT NAME Recall Stat Before Definition Enter the code that indicates claimant s recall status for the Key Week. 0 No recall 1 Definite recall specific return date 2 Indefinite recall no specific return date -1 Missing or information not available -2 Not applicable e.g. partial Edits Must be 0 1 2 -1 or -2. d6 NAME Recall Status After Investigation SHORT NAME Recall Stat After Definition Enter the correct recall status code as of Key Week. 0 No recall BAM OPERATIONS GUIDE A - 14 1 Definite recall specific return date 2 Indefinite recall no specific return date -1 Missing or information not available -2 Not applicable e.g. partial Ed its Must be 0 1 2 -1 or -2. d7 NAME Tax Rate for Last Employer SHORT NAME Tax Rate Last Emp Definition Enter last employer s UI tax rate at the time of filing for the most recent new or additional claim. Round to nearest hundredth of a percent e.g. 14.92 is entered as 14.92 3.6 is entered as 3.60 7.478 is entered as 7.48 . Enter 99.99 if employer reimburses fund. Edits Format is xx.xx. Can be all zeros. Can be -1. d8 NAME Industry Code Last Employer SHORT NAME Ind Cod e Last Emp Definition Enter first four digits industry group level of North American Industry Classification System NAICS code for the claimant s last employer as identified in d2 . If only a two -digit NAICS sector level is available on the state s computer system enter the two digits followed by two zeros. For example if the only industry code available is 17 enter 1700. Enter -1 if missing or information not available. 11 Agriculture Forestry Fishing Hunting 53 Real Estate Rental and Lea sing 21 Mining 54 Professional Scientific and Technical Services 22 Utilities 55 Management of Companies and Enterprises 23 Construction 56 Administrative Support Waste Management and Remediation Services 31 -33 Manufa cturing 61 Education Services 42 Wholesale Trade 62 Health Care and Social Assistance 44 -45 Retail Trade 71 Arts Entertainment and Recreation 48 -49 Transportation and Warehousing 72 Accommodation and Food Services 51 Information 81 Othe r Services except Public Administration 52 Finance and Insurance 92 Public Administration BAM OPERATIONS GUIDE A - 15 Edits First 2 digits must be 11 21 to 23 31 to 33 42 44 to 45 48 to 49 51 to 56 61 to 62 71 to 72 or 81 92. Can be -1. Must be 4 digits long. BAM OPERATIONS GUIDE A - 16 PART ME -- MONETARY ELIGIBILITY e1 NAME Number of Base Period Employers Before Investigation SHORT NAME BP Emps Before Definition Enter number of subject base period employers before investigation. Include wages from seasonal school and out -of -state employers if they were used in the monetary determination from which the Key Week payment was made. Edits Must be within the validation range set by state agency. Must be greater than 1 if c2 equals 1 or 4. Must be greater than 1 if c1 equals 2 3 4 or 6. e2 NAME Number of Base Period Employers After Investigation SHORT NAME BP Emps After Definition Enter number of subject base period employers after investigation. Include wages from seasonal school and out -of -state emp loyers if they should have been used in calculating the monetary determination from which the Key Week payment was made. Note If applicable consider the application of an alternative base period 0 No base period employers as a result of the investi gation monetarily ineligible Edits Must be within the validation range set by state agency. Can be 0. e6 e8 e14 and e16 must be 0 or -2 if e2 is 0. e4 e10 and e12 must be 0 if e2 is 0. Must be equal to 0 or be greater than 1 if c2 is 1 or 4. e3 NAME Base Period Wages Before Investigation SHORT NAME BP Wages Before Definition Enter total amount of all base period wages from subject employers. Express in whole dollars. Include wages from seasonal school and out -of -state empl oyers if they were used in the monetary determination from which the Key Week payment was made. BAM OPERATIONS GUIDE A - 17 Edits Must be within the validation range set by state agency. Cannot equal 0. Must be greater than or equal to e5. e4 NAME Base Period Wages Afte r Investigation SHORT NAME BP Wages After Definition Enter total amount of all base period wages from subject employers identified in e2 even if claimant is determined to be monetarily ineligible. Express in whole dollars. Note If applicable consi der the application of an alternative base period Must be zero 0 if e2 is zero. Edits Must be within the validation range set by state agency. Can be 0. Must be 0 if e2 is 0. Cannot be 0 if e2 is greater than 0. Must be greater than or equal to e6. e5 NAME High Quarter Wages Before Investigation SHORT NAME High Qtr Wages Before Definition Enter whole dollar amount of claimant s high quarter base period wages before investigation used in the monetary determination from which the original Key Week payment was made. Include seasonal wages and school wages if used. Enter 99999 if greater than 99999. Enter -2 if not applicable and or not in state records. Edits Must be within the validation range set by state agency. M ust be less than or equal to e3. Cannot equal 0. Can be -2. e6 NAME High Quarter Wages After Investigation SHORT NAME High Qtr Wages After BAM OPERATIONS GUIDE A - 18 Definition Enter whole dollar amount of claimant s high quarter base period wages after investigation t hat should have been used for the monetary determination for the Key Week. Enter 99999 if greater than 99999. Enter zero 0 if e2 is zero. Enter -2 if not applicable Edits Must be within the validation range set by state agency. Must be less t han or equal to e4. Must be 0 if e2 is 0. Cannot be 0 if e4 is greater than 0. Can be -2. e7 NAME Number of Weeks Worked in Base Period Before Investigation SHORT NAME Wks Worked Before Definition Enter number of actual weeks as defined by state law and procedures that the claimant worked in base period prior to the investigation. Complete this item if required by state law for computing monetary eligibility. -2 Not Applicable if the number of weeks worked is not required. Edits Must be within the validation range set by state agency. Can be -2. Stamp Edits Must be -2 or NULL. e8 NAME Number of Weeks Worked in Base Period After Investigation SHORT NAME Wks Worked After Definition Enter number of actual weeks as d efined by state law and procedures that the claimant worked in base period after investigation. Complete this item if required by state law for computing monetary eligibility. Enter zero 0 if e2 is zero. Enter -2 if the number of weeks worked is not r equired. Edits Must be within the validation range set by state agency. Can be -2. Must be 0 or -2 if e2 equals 0. Cannot be 0 if e2 is greater than 0. BAM OPERATIONS GUIDE A - 19 Stamp Edits Must be -2 or NULL. e9 NAME Weekly Benefit Amount WBA Before Investigat ion SHORT NAME WBA Before Definition Enter claimant s WBA for the Key Week based on the monetary determination from which the original Key Week payment was made. Express in whole dollars. Disregard dependents allowances pension deductions or Key We ek earnings if any . Do not use adjusted WBA based on monetary redetermination made because of nonmonetary issues i.e. a separation issue or administrative penalty . Edits Must be within the validation range set by state agency. Cannot be 0. M ust be less than or equal to e11. e9 plus e15 if any must be greater than or equal to f13. e9 plus e15 must be greater than f3. e9 plus e15 must be greater than f7. e9 plus e15 must be greater than or equal to sum of f13 plus f3 plus f7. f3 plu s f13 plus f7 must be less than or equal to e9 plus e15 if state does not equal WI FIPS code 55 . f3 plus f13 plus f7 must be less than or equal to e9 plus e15 times 2 minus 1 if state equals WI FIPS code 55 . e10 NAME Weekly Benefit Amount WB A After Investigation SHORT NAME WBA After Definition Enter claimant s correct WBA based on the monetary determination that should have applied at the time the original Key Week payment was made. Express in whole dollars. Disregard dependents allowa nces pension deductions or Key Week earnings if any . Disregard WBA resulting from a monetary redetermination caused by nonmonetary issues i.e. a separation issue or administrative penalty . Must be zero 0 if e2 is zero. Edits Must be wit hin the validation range set by state agency. Must be 0 if e2 is 0. Must be less than or equal to e12. e10 plus e16 must be greater than or equal to f4 plus f8. Cannot be 0 if h1 is less than or equal to 4. e11 NAME Maximum Benefit Amount MBA Before Investigation BAM OPERATIONS GUIDE A - 20 SHORT NAME MBA Before Definition Enter MBA based on monetary determination from which original Key Week payment was made. Express in whole dollars. Do not use adjusted MBA based on monetary redetermination made because of nonmon etary issues i.e. a separation issue or administrative penalty . Disregard any EB entitlement state supplemental payments dependents allowances or any other deductions. Edits Must be within the validation range set by state agency. Cannot be 0 . Must be greater than e19. Must be equal to or greater than e9. e12 NAME Maximum Benefit Amount MBA After Investigation SHORT NAME MBA After Definition Enter MBA based on the monetary determination that should have applied to Key Week at the time that the original payment for Key Week was made. Express in whole dollars. Disregard MBA resulting from a monetary redetermination caused by nonmonetary issues i.e. a separation issue or administrative penalty . Disregard any EB entitlement state supplemental payments dependents allowances or any other deductions. Must be zero 0 if e2 is zero. Edits Must be within the validation range set by state agency. Must be 0 if e2 is 0. Must be equal to or greater than e10. e13 NAME Numb er of Dependents Claimed Before Investigation SHORT NAME Depend Before Definition Enter the number of dependents claimed. Enter zero 0 if none and state has a dependency provision. Enter -2 if state does not have a dependency provision. Edits Must be within the validation range set by state agency. Can be 0 or -2. BAM OPERATIONS GUIDE A - 21 Must be -2 if e15 is -2. Must be 0 if e15 is 0. Cannot be 0 if e15 is not 0. Stamp Edits Must be -2 or NULL. e14 e15 and e16 will be set to -2 or NULL respectively if e13 is set to - 2 or NULL. e14 NAME Number of Dependents Claimed After Investigation SHORT NAME Depend After Definition Enter the correct number of dependents that should be claimed. Enter zero 0 if none and state has a dependency provision. Enter -2 if state does not have a dependency provision. Edits Must be within the validation range set by state agency. Can be 0 or -2. Must be 0 or -2 if e2 is 0. Must be 0 if e16 is 0. Must be -2 if e16 is -2. Cannot be 0 if e16 is not 0. Stamp Edits Must be -2 or NULL. e13 e15 and e16 will be set to -2 or NULL respectively if e14 is set to - 2 or NULL. e15 NAME Dependents Allowance Before Investigation SHORT NAME Depend Allow Before Definition Enter the whole dollar amou nt of dependents allowance before investigation if any that was paid to the claimant for the Key Week. Enter zero 0 if claimant is not eligible for allowance and state has a dependency provision. Enter -2 if state does not have a dependency provision. Edits Must be within the validation range set by state agency. Must be less than e9 except for Alaska AK . Must be 0 if e13 is 0. Cannot be 0 if e13 is greater than 0. Must be -2 if e13 is -2. Can be 0 or -2. Cannot be -2 if e13 is not -2. BAM OPERATIONS GUIDE A - 22 e9 plus e15 must be greater than f3. e9 plus e15 must be greater than f7. e9 plus e15 must be greater than or equal to f13. f3 plus f13 plus f7 must be less than or equal to e9 plus e15 if state does not equal WI FIPS code 55 . f3 plus f13 plus f7 must be less than or equal to e9 plus e15 times 2 minus 1 if state equals WI FIPS code 55 . Stamp Edits Must be -2 or NULL. e13 e14 and e16 will be set to -2 or NULL respectively if e15 is set to 2 or NULL. e16 NAME Depen dents Allowance After Investigation SHORT NAME Depend Allow After Definition Enter the correct whole dollar amount of dependents allowance that should have been paid to the claimant during the Key Week. Enter zero 0 if claimant not eligible for al lowance and state has a dependency provision. Enter -2 if state does not have a dependency provision. Edits Must be within the validation range set by state agency. Must be less than or equals to e10 except for Alaska AK . Must be 0 or -2 if e 2 is 0. Must be 0 if e14 is 0. Cannot be 0 if e14 is greater than 0. Must be -2 if e14 is -2. e10 plus e16 must be greater than or equal to f4 plus f8. Can be 0 or -2. Stamp Edits Must be -2 or NULL. If e16 is set to -2 or NULL e13 e14 and e15 will be set to -2 or NULL respectively. e17 NAME Industry Code Primary Base Period Employer SHORT NAME Ind Code Primary Emp Definition Enter first four digits Industry group level of NAICS code for claimant s primary base period employ er from whom the most wages were earned. If only two -digit major group is available on the state s computer system enter the two digits followed by two zeros. NAICS codes should always be obtained for out -of-state employers non -profit employers and exemp t employers if at all possible. NAICS codes can be found at www.census.gov naics BAM OPERATIONS GUIDE A - 23 -1 Information missing or not available 11 Agriculture Forestry Fishing Hunting 53 Real Estate Rental and Leasing 21 Mini ng 54 Professional Scientific and Technical Services 22 Utilities 55 Management of Companies and Enterprises 23 Construction 56 Administrative Support Waste Management and Remediation Services 31 -33 Manufacturing 61 Education Services 42 Wholesale Trade 62 Health Care and Social Assistance 44 -45 Retail Trade 71 Arts Entertainment and Recreation 48 -49 Transportation and Warehousing 72 Accommodation and Food Services 51 Information 81 Other Servic es except Public Administration 52 Finance and Insurance 92 Public Administration Edits First 2 digits must be 11 21 to 23 31 to 33 42 44 to 45 48 to 49 51 to 56 61 to 62 71 to 72 81 or 92. Can be -1. Must be 4 digits long. e1 8 NAME Monetary Redetermination Before Investigation SHORT NAME Mon Redet Before Definition Enter appropriate code that indicates if state redetermined claimant s monetary eligibility prior to Key Week payment date. Do not consider redeterminations r esulting from a nonmonetary issue i.e. a separation issue or administrative penalty . 1 Yes 2 No Edits Must be 1 or 2. e19 NAME Remaining Balance RB as of KW Ending Date SHORT NAME Remaining Bal Definition Enter remaining balance of claimant s benefits at the time the Key Week was claimed even though it was paid at a later date. Deduct amount of Key Week payment regardless of date paid when computing remaining balance. Exclude amounts for dependency allowances. 0 balance is exhausted EXAMPLE Week 01 is Key Week. MBA is 2600 and WBA is 100. Key Week was paid the week after week 02 was paid. The state record will indicate a balance of 2400 based on the Key Week payment date. However for BAM BAM OPERATIONS GUIDE A - 24 purposes the remaining balance is 2500 since payments are arrayed chronologically by compensable week ending date. COMPUTE REMAINING BALANCE AS FOLLOWS Array payments in chronological order by compensable week ending date. Sum dollar amount of all weeks paid including Key Week. Ded uct this amount from Maximum Benefit Amount. Result is remaining balance. Edits Must be less than e11. Can be 0. BAM OPERATIONS GUIDE A - 25 PART F -- BENEFIT PAYMENT HISTORY f1 NAME Total Earnings for Key Week Before Investigation SHORT NAME KW Earnings Before De finition Enter whole dollar amount of earnings during KW regardless of effect on the amount paid. DO NOT include other income such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. Enter 9999 if 9999 or more. Ente r zeros 0000 if none. Edits f3 must be 0 if f1 equals 0. Must be equal to or greater than f3. f2 NAME Total Earnings for Key Week After Investigation SHORT NAME KW Earnings After Definition Enter whole dollar amount of earnings during KW r egardless of effect on the amount paid. DO NOT include other income such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. Enter 9999 if 9999 or more. Enter zeros 0000 if none. Edits f4 must be 0 if f2 equ als 0. Must be equal to or greater than f4. f3 NAME Earnings Deduction for Key Week Before Investigation SHORT NAME Earn Deduct Before Definition Enter actual amount in whole dollars deducted from WBA because of earnings. DO NOT include other i ncome such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. This amount may be less than amount reported on the certification by claimant because of earnings disregarded by law in computation of amount deducted. Ente r zero 0 if no earnings deduction. Edits BAM OPERATIONS GUIDE A - 26 Must be 0 if f1 is 0. Must be less than or equal to f1. Must be less than e9 plus e15 if any . f3 plus f13 plus f7 must be less than or equal to e9 plus e15 if state does not equal WI FIPS code 55 . f3 plus f13 plus f7 must be less than or equal to e9 plus e15 times 2 minus 1 if state equals WI FIPS code 55 . f4 NAME Earnings Deduction for Key Week After Investigation SHORT NAME Earn Deduct After Definition Enter whole dollar am ount that should have been deducted from WBA because of earnings. Do NOT include other deductible income such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. Enter zero 0 if no earnings deduction. Edits Must be 0 if f2 is 0. Must be less than or equal to f2. Must be less than or equal to e10 plus e16 if any . The sum of f4 plus f8 must be less than or equal to e10 plus e16. f5 NAME Total Other Deductible Income for KW Before Investigation SHORT NA ME Other Income Before Definition Enter total whole dollar amount of other income deductible under state law received or prorated before the provisions of state law are applied to deduct it from benefits paid. Include pension received for the Key We ek regardless of effect on the payment amount using the state s method to determine the weekly amount of the pension. Also include all deductible income such as holiday pay vacation pay pay in lieu of notice separation pay etc. Enter zero 0 if none. Edits Can be 0. f7 must be 0 if f5 equals 0. Must be equal to or greater than f7. f6 NAME Total Other Deductible Income for KW After Investigation SHORT NAME Other Income After Definition Enter total whole dollar amount of other i ncome deductible under state law received or prorated before the provisions of state law are applied to BAM OPERATIONS GUIDE A - 27 deduct it from benefits paid. Include pension received for the Key Week regardless of effect on the payment amount using the state s method to det ermine the weekly amount of the pension. Enter zero 0 if none Edits Can be 0. f8 must be 0 if f6 data is 0. Must be equal to or greater than f8. f7 NAME Other Income Deductions for Key Week Before Investigation SHORT NAME Other Deduc t Before Definitions Enter actual amount in whole dollars deducted from WBA due to a pension holiday pay vacation pay pay in lieu of notice separation pay etc. before investigation of Key Week. Enter zero 0 if no other income deduction. Edits Can be 0. Must be 0 if f5 is 0. Must be less than or equal to f5. Must be less than e9 plus e15 if any . f3 plus f13 plus f7 must be less than or equal to e9 plus e15 if state does not equal WI FIPS code 55 . f3 plus f13 plus f7 must be less than or equal to e9 plus e15 times 2 minus 1 if state equals WI FIPS code 55 . f8 NAME Other Income Deductions for Key Week After Investigation SHORT NAME Other Deduct After Definition Enter whole dollar amount that should have been ded ucted from WBA for the Key Week due to a pension holiday pay vacation pay pay in lieu of notice separation pay etc. Enter zero 0 if no other income deduction. Edits Can be 0. Must be 0 if f6 is 0. Must be less than or equal to f6. M ust be less than or equal to e10 plus e16 if any . Sum of f4 plus f8 must be less than or equal to e10 plus e16 if any . BAM OPERATIONS GUIDE A - 28 f9 NAME First Compensable Week Ending Date SHORT NAME First CWE Date Definition Enter Week Ending Date MM DD YYYY of first week compensable paid offset totally or partially in the benefit year as defined for the First Payment Time Lapse Report ETA 9050 . NOTE This is NOT necessarily the first compensated week as defined for the Claims and Payment Activities Report ETA 5159 Part B . However if no first compensable week is reportable for the claim then use the first week compensated. Edits Must be greater than or equal to c3. Cannot be less than 01 01 1980 . Must be less than or equal to Key Week. Cannot b e more than 731 days prior to Key Week. Must be less than or equal to f10. f10 NAME Date of First Compensable Week SHORT NAME Date First Payment Definition Enter date payment was made or offset applied for the first compensable week identified in f9 MM DD YYYY . Edits Must be greater than or equal to f9. Cannot be less than 01 01 1980 . f11 NAME Key Week Filing Method SHORT NAME KW File Meth Definition Enter filing method for Key Week claim. l Mail Claim including e -mail 2 In -person Claim 3 Employer filed i.e. partial 4 Telephone including automated interactive telephone systems 5 Other e.g. electronic other than e -mail 6 Internet Claim -1 Missing or information not available Edits Must be 1 to 6 or -1. Stamp Edits Must be 1 to 6 or NULL. f12 NAME Key Week Certification Procedure BAM OPERATIONS GUIDE A - 29 SHORT NAME KW Cert Definition The filing method for Key Week claim. Enter appropriate code. 1 Key Week claimed on a weekly cycle. 2 Key Week claimed on a bi -weekly cycle. 3 Other greater than bi -weekly cycle Edits Must be 1 2 or 3. Stamp Edits Must be 1 2 or NULL. f13 NAME Original Amount Paid and or Offset for Key Week SHORT NAME Orig Amt Pd Definition Enter original whole dollar amount paid. Include in this amount dependent allowance and child support intercepted if any federal state and or local income tax withholding and the recovery of over issuances of food stamp coupons for Key Week. Code 98.00 as 98 without a leading zero. Edits Must equal h5 if h2 equals 0. Must equal h2 if h5 and h6 equal 0. f3 plus f13 plus f7 must be less than or equal to e9 plus e15 if state does not equal WI FIPS code 55 . f3 plus f13 plus f7 must be less than or equal to e9 plus e 15 times 2 minus 1 if state equals WI FIPS code 55 BAM OPERATIONS GUIDE A - 30 PART G EMPLOYMENT SERVICES REGISTRATION WORK SEARCH g1 NAME Work Search Requirements SHORT NAME WS Requirements Definition Enter the appropriate code that applied at the time eligibility fo r the Key Week was determined. 1 Required to actively seek work in addition to union contact if applicable 2 An agency directive written or verbal temporarily suspended the claimant s normal work search for the Key Week. 3 Union deferral seeki ng work only through union 4 Job attached deferral temporary lay -off recall partial industry attached 5 Other deferrals disability school etc. -2 Not Applicable if no active work search policy Edits Must be 1 to 5 or -2. g1 cannot equal 1 if g10 is -2. Cannot equal -2 if ei2 is 14. Cannot equal -2 if ei3 is 420. Stamp Edits Must be 1 to 2 -2 or NULL. g1 cannot equal 1 if g10 is -2. g2 NAME Labor Exchange Registration Required for Key Week SHORT NAME LE Reg Req Definition Enter the appropriate code that applies to the Key Week regarding state written law policy and procedures that govern whether claimants are required to be registered with the Employment Service and what constitutes registration. Use code 2 o nly if the state does not require registration OR there is written law policy that provides for non -registration under certain circumstances e.g. temporary lay -off union membership and such nonregistration policy is applicable to claimant. 1 Yes p er state law 2 No 3 Yes as a result of profiling 4 Yes for both reasons BAM OPERATIONS GUIDE A - 31 Edits Must be 1 to 4. g4 must be -2 if g2 equals 1 3 or 4. g4 must be 1 to 6 if g2 equals 2. Stamp Edits Must be 1 to 4 or NULL. g3 NAME Labor Excha nge Registration and Services as of Key Week SHORT NAME LE Reg Services Definition Enter the appropriate code that applies to the Key Week regarding the claimant s registration with the State Employment Service. BAM coding should be consistent with sta te law policy and procedures. 1 Registered with the Employment Service and has received one or more staff -assisted service during the current benefit year for example job referral placement in training reemployment or assessment services or job s earch activities 2 Not registered with Employment Service and has not used self - help services from the American Job Center delivery system during the current benefit year. 3 Not registered with Employment Service but has received staff assisted servi ces or has used self -help services from the American Job Center delivery system during the current benefit year. 4 Registered with the Employment Service but has received no staff -assisted services during the current benefit year. -1 Information missin g or not available. Edits Must be 1 to 4 or -1. g5 cannot be -2 if g3 equals 1. g5 must be -2 if g3 equals 2. g5 must be 0 if g3 equals 4. Stamp Edits Must be 1 or NULL. g4 NAME Reason Labor Exchange Registration Deferred SH ORT NAME LE Defer Definition Enter appropriate code. 1 Union member 5 Approved training 2 Job attached 6 Local Office policy 3 Partial 7 Other 4 Seasonal -2 Not Applicable if claimant not deferred BAM OPERATIONS GUIDE A - 32 Edits Must be 1 to 7 or -2. Must be -2 if g2 equals 1 3 or 4. Must be 1 to 7 if g2 equals 2. Stamp Edits Must be -2 or NULL. g5 NAME Number of Labor Exchange Referrals SHORT NAME LE Refers Definition Enter number of times Employment Services refe rred claimant for employment during current benefit year CBY up to and including Key Week. Enter zero 0 if no referrals while registered in CBY. Enter -1 if information missing or not available. Enter -2 if claimant not registered or received n o services during CBY. Edits Must be within the validation range set by state agency. May be -1 or -2. Cannot be -2 if g3 equals 1. Must be -2 if g3 equals 2. Must be 0 if g3 equals 4. g6 NAME Registered with Private Employment Age ncy as defined by state law SHORT NAME Regis Priv Agency Definition Enter code that applied as of the Key Week. 1 Registered with private agency 2 Not registered with private agency -1 Information missing or not available. Edits Must be 1 2 or -1. g7 cannot be -2 if g6 equals 1. g7 NAME Number of Private Employment Agency Referrals SHORT NAME Priv Agency Refers Definition Enter number of times the claimant was referred for employment by a Private Employment Agency as defined by state law during the Key Week. Enter zero 0 if registered but not referred. Enter -1 if information missing or not available. BAM OPERATIONS GUIDE A - 33 Enter -2 if claimant not registered. Edits Must be within the validation range set by state agency. Cann ot be -2 if g6 is 1. Must be -2 if g6 is 2. Must be -1 if g6 is -1. g8 NAME Union Referral Status SHORT NAME Union Status Definition Enter appropriate code that applies to the Key Week after appropriate verification. 0 Claimant NOT a memb er of a union. 1 Claimant is a member of a union with a hiring hall and was eligible to be referred by the union during the Key Week. 2 Claimant is a member of a union with a hiring hall but was not eligible for union referral during the Key Week. 3 Claimant is a member of a non -hiring -hall union. -1 Missing or information not available Edits Must be 0 to 3 or -1. g9 must be -1 if g8 -1. g9 must be -2 if g8 equals 0 2 or 3. g9 NAME Number of Union Referrals for the Key Week SHORT NAME Union Refers Definition Enter number of times that a union with a hiring hall referred claimant for employment during the Key Week. All such referrals are to be verified. Do not include referrals associated with a non -hiring -hall union however c ontacts resulting from such referrals may be included in g10. -1 Information Not Available or g8 coded -1. -2 Not Applicable or g8 is code 0 2 or 3. Edits Must be within the validation range set by state agency. Must be -1 if g8 is -1. Must be -2 if g8 is 0 2 or 3. Can be 0 only when g8 is 1. g10 NAME Number of Job Contacts Listed for KW BAM OPERATIONS GUIDE A - 34 SHORT NAME KW Contacts Definition Enter number of all Key Week job contacts indicated from any source. Note If claimant sought wo rk in Key Week although not required to do so enter number of contacts and make appropriate verifications. Enter zero 0 if no contacts were indicated. Enter -1 if claimant does not know or is not available Enter -2 if not required to and did not seek work. Edits Must be within the validation range set by state agency. Can be 0 -1 or -2. Cannot be -2 if g1 is 1. Stamp Edits Must be -2 or NULL. Cannot be -2 if g1 is 1. g11 NAME Number of Job Contacts Made Prior to Key Week but used to Satisfy Work Search Requirements for KW SHORT NAME Prior KW Contacts Definition Enter number of work search contacts made prior to Key Week only if used to satisfy the state s work search requirements. Enter zero 0 if no contacts were indicated or KW contacts were sufficient to meet the requirements. Enter -1 if claimant does not know or INA. Enter -2 if state does not allow contacts outside the KW to satisfy work search requirements. Edits Must be within the validation range set by state agency. Can be 0 -1 or -2. Stamp Edits Must be -2 or NULL. g12 NAME Number of Work Search Contacts Investigated for Key Week Eligibility SHORT NAME Contacts Inv Definition Enter total number of work search contacts investigated by the BAM unit regardless of investigation determination regarding acceptability. Do not include here any work -search contacts that were not investigated by BAM unit. BAM OPERATIONS GUIDE A - 35 Enter zero 0 if no job contacts were investigated and enter zeros for g13 g14 and g15. Edits Can be 0. Must be less than or equal to the sum of g10 and g11. Must be equal to the sum of g13 g14 and g15. g13 g14 and g15 must be 0 if g12 is 0. Stamp Edits Must be 0 or NULL. g13 NAME Number of Acceptable Work Search Contacts for Key Week SHORT NAME Contacts Acc Definition Include only work search contacts for which documentation exists in BAM file that such contacts were made by claimant and were acceptable contacts within state s written law policy on active search for w ork. Edits Must be 0 if g12 is 0. Must be less than or equal to g12. g14 and g15 must be 0 if g13 equals g12. g13 plus g14 plus g15 must equal g12. g14 NAME Number of Unacceptable Work Search Contacts for Key Week SHORT NAME Contacts Un acc Definition Include only job contacts for which written documentation exists in BAM file that such contacts were not made at all by claimant or were made but are unacceptable within the framework of state s written law or policy. Edits Must be 0 if g12 is 0. Cannot be greater than g12. g14 and g15 must be 0 if g13 equals g12. g13 plus g14 plus g15 must equal g12. g13 and g15 must be 0 if g14 and g12 are equal. g15 NAME Number of Work Search Contacts for KW that Could not be Verifie d as Either Acceptable or Unacceptable SHORT NAME Contacts Unver Definition Include here the work search contacts for which there were insufficient information to make a judgment of either acceptable or unacceptable within the state s written law pol icy on work search. BAM OPERATIONS GUIDE A - 36 Edits Must be 0 if g12 is 0. Must be 0 if g12 and g13 are equal. Cannot be greater than g12. g13 plus g14 plus g15 must equal g12. g13 and g14 must be 0 if g15 equals g12. BAM OPERATIONS GUIDE A - 37 PART H ERROR CLASSIFICATION CASE COMPLETION h1 NAME Key Week Action Code Flag SHORT NAME Action Code Flag Definition Enter code 1 2 or 3 for a Proper Payment. Enter code 9 for an Improper Payment. When code 9 is entered the Error Issue Errisu Table is retrieved by the system for data e ntry. 1 Correct Payment Offset 2 Overpayment established or WBA Key Week dependents allowance KWDA entitlement MBA or remaining balance RB decreased which was later officially reversed. BAM agrees with the official action. 3 Suppleme ntal check issued offset applied which was later officially reversed. BAM agrees with the official action. 4 Payment correct after original BAM investigation at time of supervisor sign -off and no Key Week error issues were detected as a result of new hire or wage record matching or additional information obtained through late claimant employer or third party responses. 5 Payment improper after original BAM investigation at time of supervisor sign -off but no additional Key Week error issues were detected as a result of new hire or wage record matching or additional information obtained through late claimant employer or third party response. 7 Payment correct after original BAM investigation at time of supervisor sign -off but is imprope r as a result of new hire or wage record matching or additional information obtained through late claimant employer or third party response requires entry of data in the error issue table . 8 Payment improper after original BAM investigation at time of supervisor sign -off but additional Key Week error issues were identified or the coding of an issue identified in the initial BAM audit is revised as a result of new hire or wage record matching or additional information obtained through late claimant BAM OPERATIONS GUIDE A - 38 employer or third party response requires entry of data in the error issue table . 9 Improper Payment - Improper payment codes are defined in the Errisu Error Issue Table. Data entry of code 9 in this data element field will trigger the errisu tab le for data input. Edits Must be 1 2 3 or 9 for Update Cases. Must be 1 to 5 7 8 or 9 for Reopen Completed Cases. Must be 4 5 7 or 8 if Reopen Com pleted Case Code ro1 is 7 8 or 9. h2 must equal f13 if h1 equals 1 2 3 or 4. Must be 1 to 4 if h5 and h6 are 0. If 1 2 or 3 H2 must equal F13 Can be 9 If E10 equals 0 then must be 9 h2 NAME Amount That Claimant Should Have Been Paid SHORT NAME Amt Should Have Been Paid Definition Enter the whole dollar amount that the claimant should have received for the Key Week if the payment had been made correctly. Include all issues regardless of whether they are technically proper. Exclude action codes 14 16 11 12 13 and 15 if Prior Agency Action ei6 equals 90 to 99 23 and 24. If H1 is coded 1 2 o r 3 the system will automatically stamp the amount in F13 in this field. Edits Cannot exceed state s maximum WBA e9 plus maximum Dependent s Allowance e15 . Cannot be less than state s minimum Dependents Allowance e15 . Must equal f13 if h1 equal s 1 2 3 or 4. h3 NAME Total Whole Amount of Overpayments include KW SHORT NAME Total Amt OP Definition This element captures the total amount of overpayments established for the claimant as a result of the BAM investigation. Enter whole dollar amount of all overpayments voided offsets or adjustments to either the WBA or MBA including Key Week officially established as a result of BAM investigation. Include in this figure only overpayments officially established for weeks claimed or paid. Include payments from any Extended Benefits and temporary extended or emergency compensation programs. Do not adjust i.e. net amount due to BAM OPERATIONS GUIDE A - 39 the establishment of underpayments code only overpayments. Include amounts from prior benefit years if applicable. Exclude any prospective savings relating to weeks not claimed and any penalty or interest amount. If an overpayment established as a result of BAM investigation is reversed on appeal this amount must be reduced by the amount involved in th e reversal. Edits Range must be from 0 to 50 000 h4 NAME Total Whole Amount of Underpayments include KW SHORT NAME Total Amt UP Definition This element captures the total amount of underpayments established for the claimant as a result o f the BAM investigation . Enter whole dollar amount of all underpayments offsets applied or adjustment to either WBA or MBA including Key Week established as a result of BAM investigation. Include in this figure only underpayments established for weeks actually claimed or paid. Include amounts from prior benefit years if applicable. Include payments from any Extended Benefits and temporary extended or emergency compensation programs. Do not adjust i.e. net amount due to establishment of overpa yments code only for underpayments. Exclude any prospective errors relating to weeks not claimed. If a supplemental check was issued or offset applied which was later officially reversed on appeal and BAM agrees with the official action code 03 then t his amount must be reduced by the amount involved in the reversal. Edits Range must be from 0 to 50 000 h5 NAME Total Overpayment Amount for the Key Week SHORT NAME Total KW OP Definition This element captures the total amount of Key Week overp ayments for a case except for those recorded as formal warnings officially reversed appeal decisions with which BAM disagrees and nonfraud overpayments for which an agency other than the liable state agency was responsible. Enter the whole dollar amoun t of the total overpayment due to overpayment issues. It must not exceed the original amount paid item f13 . Exclude action codes 14 16 and action codes 11 12 13 and 15 if prior agency action equals 90 to 99. BAM OPERATIONS GUIDE A - 40 Exclude any overpayments for weeks paid prior to or after the Key Week and any prospective errors relating to weeks not claimed. Exclude any overpayment established or WBA KWDA entitlement MBA or RB decreased which was later officially reversed. BAM agrees with the official action. Re fer to Key Week Error Summary Worksheet section 4 below for assistance with multiple issues. Edits Must not exceed f13. Must equal ei1 if there is only one overpayment issue with either action code 10 or action codes 11 to 13 and 15 and ei6 equal s 10 to 89 . Cannot exceed the sum of the dollar amounts in ei1 for all issues with action codes 10 and action codes 11 to 13 and 15 and ei6 equals 10 to 89 . Must be greater than or equal to the minimum dollar amount of all issues with action codes 1 0 and action codes 11 to 13 and 15 and ei6 equals 10 to 89 . Must equal f13 if h2 equals 0. Must equal f13 minus h2 if case only has single overpayment and no underpayment issue. Must equal 0 if ei2 equals 14 16 or 11 12 13 and 15 and ei6 equals 90 to 99 . h6 NAME Total Underpayment Amount for the Key Week SHORT NAME Total KW UP Definition This element captures the total amount of Key Week underpayments in a case except for those recorded as officially reversed appeal decisions with wh ich BAM disagrees. Enter the whole dollar amount of the total underpayment due to underpayment issues. Include all underpayment issues regardless of whether they are technically proper. Exclude action codes 23 and 24 and action codes 20 21 and 22 if prior agency action equals 90 to 99. Edits Must equal ei1 if h6 has a single underpayment issue with action codes 20 to 22. Cannot exceed the sum of the dollar amounts of ei1 of all issues with action codes 20 to 22. BAM OPERATIONS GUIDE A - 41 Cannot exceed the state s maxi mum WBA plus maximum dependent allowance minus original amount paid. Must be greater than or equal to the minimum dollar amount of all issues with action codes 20 to 22 if prior agency action does not equal 90 to 99 Must equal h2 minus f13 if case only ha s single underpayment and no overpayment issue. h7 NAME Investigation Completed SHORT NAME Inv Completed Definition Enter code of 1 when case investigating has been completed i.e. after the investigator has finished all field work reports det erminations and coding. Entry of this character will only be allowed if all previous data elements have been coded. It will cause the current system date to be stamped in h8. Edits Must be null or 1 Can only be set by investigator who was assigned the case or BAM Supervisor All DCI fields must be completed h8 NAME Investigation Completion Date SHORT NAME Inv Complete Date Definition The BAM software will automatically enter the current date when Investigation Completed h7 has been coded 1 . Edits Must be MM DD YYYY format Must be less than or equal to h10 h9 NAME Supervisory Review Completed SHORT NAME Supv Rev Completed Definition The BAM supervisor will enter either 0 or 1 to close the case. Subsequent adjustments to the case data must be made by reopening the case. Entry in this field will only be allowed if item h7 has been coded 1. Entry of 0 or 1 will cause the current system date to be stamped in h10 and the login ID of the supervisor in h11 . 0 Supervisor has co mpleted the case without review 1 Supervisor has completed the case after review Edits BAM OPERATIONS GUIDE A - 42 Must be 0 1 or null Can only be entered if h7 equals 1 h10 NAME Supervisor Completion Date SHORT NAME Supv Complete Date Definition The BAM software w ill automatically enter the current date when Supervisory Review Completed h9 has been coded 1 or 0. Edits Must be MM DD YYYY format Must be greater than or equal to h8 h11 NAME Supervisor Identification SHORT NAME Supv ID Definition The BAM software will automatically enter the login ID of the person performing this supervisory function. Edits Cannot be greater than eight 8 characters digits BAM OPERATIONS GUIDE A - 43 Part I - ERROR ISSUE INFORMATION ebatch NAME Batch Number SHORT NAME Batch ese q NAME Sequence Number SHORT NAME Sequence ecatyp NAME Case Type SHORT NAME Case Type eidx NAME Error Issue Index SHORT NAME Error Issue Index Definition Internal index key used to identify error issue. This key identifies the nu mber of the error e.g. third or seventh error. It does not identify the type of error. Edits must be greater than zero eip5 NAME Serial Number SHORT NAME Serial Definition The unique number assigned to the case by the system software. Thi s number is primarily used by the National Office to locate individual cases when assistance is requested by the state . Edits cannot be equal to a serial number assigned to any other case ei1 NAME Dollar Amount of Key Week Error SHORT NAME Amt KW Error Definition Enter the total whole dollar amount of the error overpayment or underpayment for the Key Week as determined or confirmed by the BAM investigation. Exclude dollars that affect weeks other than the Key Week. Round to the nearest w hole dollar amount. Edits Must be greater than 0. Cannot exceed state maximum WBA plus dependents allowance. BAM OPERATIONS GUIDE A - 44 Cannot exceed f13 if ei2 is 10 to 16. Must be less than or equal to e10 plus e16 if ei2 is 20 to 23 and state does not equal WI FIPS code 55 . Must be less than or equal to e10 plus e16 times 2 minus 1 if ei2 is 20 to 23 and state is equal to WI FIPS code 55 . The minimum dollar amount of all issues with action codes 10 to 13 and 15 must not exceed h5 except if action code ei2 equal s 11 12 13 or 15 and Prior Agency Action ei6 equals 90 to 99 h5 must equal 0. The minimum dollar amount of all issues with action codes 20 to 22 must not exceed h6. ei2 NAME Key Week Action SHORT NAME KW Action Definition Improper Payment codes in h1 will trigger this table. Enter the code that identifies the type of error issue identified by the BAM investigation. Valid codes for improper payments are listed below Overpayment Codes 10 Fraud Overpayment Voided Offset. 11 Nonfr aud Recoverable Overpayment Voided Offset. 12 Nonfraud Nonrecoverable Overpayment or official action taken to adjust future benefits by decreasing WBA MBA KWDA or RB. 13 BAM determines payment was too large although payment technically proper d ue to finality rules. 14 BAM determines payment was too large except where formal warning rules for unacceptable work search efforts prohibit official action. Payment technically proper due to law rules requiring formal warnings for unacceptable work search efforts. 15 BAM determines payment was too large although payment technically proper due to rules other than finality or formal warning rules for unacceptable work search efforts. 16 Overpayment established or WBA KWDA entitlement MBA or RB decreased which was later officially reversed revised adjusted or modified and BAM disagrees with official action. BAM OPERATIONS GUIDE A - 45 Underpayment Codes 20 Supplemental Check Issued Offset applied or increase in WBA KWDA entitlement MBA or RB. 21 BAM determines payment was too small although payment technically proper due to finality rules. 22 BAM determines payment was too small although payment technically proper due to rules other than finality. 23 Supplemental check issued offset a pplied which was later officially reversed revised adjusted or modified and BAM disagrees with official action. 24 BAM determines payment was too small but claimant is not entitled to payment due to collateral issues. EDITS Must be 10 to 1 6 or 20 to 24. ei1 must not exceed f13 if ei2 equals 10 t o 16. ei1 must be less than or equal to e10 plus e16 if ei2 equals 20 to 24 and state does not equal WI FIPS code 55 . ei1 must be less than or equal to e10 plus e16 times 2 m inus 1 if ei2 equals 20 to 24 and state is equal to WI FIPS code 55 . Cannot equal 14 if g1 equals -2. If ei2 equals 14 Error Cause ei3 must equal 420 to 429. ei3 NAME Error Cause SHORT NAME Error Cause Definition For each payment error a code is assigned to indicate the cause reason of the error. Enter appropriate code from below. Unless otherwise indicated t he last digit of this code is r eserved for state use to provide greater detail as cause of error. a In the Benefit Year unreported or errors in reporting recording earnings or days hours of work affecting the Key Week due to 100 Unreported concealed earnings or days hours of work. 110 Earnings or days hours of work incorrectly estimated reported recorded or deducted. 120 Errors in reporting or unreported Severance Pay. BAM OPERATIONS GUIDE A - 46 130 Errors in reporting or unreported Vacation Pay. 140 Errors in reporting or unreported S ocial Security or Pension Benefits. 150 Other causes related to reporting or recording of earnings or days hours of work. b In the Base Period errors in Reporting Recording Earnings or Weeks Days or Hours of Work affecting the Key Week Due to 200 Earnings or weeks days hours of work incorrectly estimated reported recorded. 210 One or more base period employers not reported by claimant. 220 Other causes related to errors in reporting or recording earnings or weeks days hours of work for base period. 240 Misclassified worker. Employer misclassified the claimant as an independent contractor. 248 Misclassified worker. Claimant improperly classified as an independent contractor however the employer furnished claimant a 1099 earn ings statement . 249 Misclassified worker. Claimant improperly classified as an independent contractor and the employer did not furnish the claimant with a 1099 earnings statement . 250 Alternative Base Period. An error was made in recording or reporti ng wages used in the alternative base period monetary determination. c Separation Issues Due to 300 Voluntary Quits 310 Discharges 320 Other causes related to separation issues. d Eligibility Issues Due to BAM OPERATIONS GUIDE A - 47 400 Ability to work 410 Availability for work 420 Active work search 430 Refusal of suitable work 440 Self -employment 450 Illegal Alien Status 460 Employment Service Registration 470 Other causes related to eligibility issues. 480 Claimant filed UI claim using the identity of another person Identity Theft Note Identity theft codes 480 to 489 are valid for any payment error detected through the BAM audit and are not limited to payment errors detected through matches with the State or National Dir ectory of New Hires or with UI wage record files. e Dependents Allowances Incorrect Due to 500 Dependents information incorrectly reported recorded or allowance incorrectly calculated. 510 Other causes related to dependents allowances. f Other Causes Due to 600 Benefits paid during a period of disqualification even though a stop -pay order was in effect. 610 Redetermination at deputy level or reversal appeal or higher authority . 620 Back Pay Award. 630 All other caus es. 638 Fraud outside of Key Week caused the Key Week to be improper due to disqualification penalty. BAM OPERATIONS GUIDE A - 48 Note BAM units should use Key Week KW Action ei2 code 10 and Error Cause ei3 code 638 for paid weeks that by state law are included in a penal ty assessed for a fraudulent overpayment that occurred in a week prior to the BAM KW. Example The paid week selected for the BAM sample is the 8th week of benefits the claimant has received in the current benefit year. The BAM investigation identifi es through crossmatch with the New Hire directory that week 4 was a fraud overpayment attributable to claiming UI while employed. Under state law a penalty of 10 weeks is assessed in addition to the overpayment established for week 4. The claimant has n o fraud issue affecting the KW itself. BAM would code the KW as fraud KW Action code 10 and Error Cause code 638. Edits Must be 100 to 159 200 to 229 240 to 249 300 to 329 400 to 489 500 to 519 or 600 to 639. Cannot be 300 to 329 420 to 489 6 00 to 609 or 620 to 629 if ei2 is 20 to 24. Must be 420 if ei2 equals 14. ei2 must equal 10 11 12 13 or 15 if ei3 is 480 to 489. ei4 must equal 1 xxx in any combination with codes 0 2 3 and 4 if ei3 is 480 to 489. Cannot equal 420 if g1 equals -2. ei4 NAME Error Responsibility SHORT NAME Error Respons Definition Each payment error must be assigned a responsibility code. Enter ALL the appropriate codes to indicate the party or parties responsible by action or inaction for the payment error. Do not r epeat a code even if more than one responsible party per category applied e.g. if more than one employer was responsible or more than one Third Party was responsible. Each position is coded with the appropriate code for the responsible party or zero according to the following table. ERROR RESPONSIBILITY Position 1 Claimant 0 Not responsible 1 Responsible Position 2 Employer 0 Not responsible 2 Responsible Position 3 Agency 0 Not responsible 3 Responsible Position 4 Third Party 0 Not responsible 4 -- Responsible BAM OPERATIONS GUIDE A - 49 Edits Variable entry by position. Can be 0 1 0 2 0 3 0 4. no duplicates except 0. Cannot contain a 2 if ei7 equa ls 70. Must contain a 3 if ei6 equal s 30 -39 40 -49 50 -59 80 -89 or 90 -99. Must contain a 2 if ei7 equals 20 to 59 or 80 to 89. Must contain a 1 if ei9 equals 20 to 59. ei5 NAME BAM Detection Point SHORT N AME Detection Pt Definition For each payment error enter the code which indicates the point where the error was first detected by the BAM investigation. Unless otherwise indicated t he last digit of this code is reserved for state use in providing gre ater detail. 0 - 9 State Information Data Exchange System SIDES 0 SIDES information adequate and timely 1 SIDES process issues dealing with information adequacy 2 SIDES process issues dealing with response timeliness 3 SIDES proce ss issues dealing with response processing in the state 4 SIDES process issues dealing with response client server processing 5 SIDES process issues dealing with web based response server processing 6 Attachments to SIDES response inconsistent with response separation type i.e. layoff with documented misconduct quit information attached Code 99 with separation issue documentation attached etc. 7 SIDES response Claimant not employed by employer state processing and or no state follow -up 8 SIDES response Third party administer TPA does not represent employer state processing and or state no follow -up 9 TPA and or Employer SIDES response code 99 10 Verification of work search contact 20 Verification of wages and or separati on 30 Claimant Interview 40 Verification of eligibility with 3rd Parties BAM OPERATIONS GUIDE A - 50 50 UI Records 60 Job Service Employment Service Records 70 Verification with Union 80 Crossmatch of claimant SSN with National or State Directory of New Hires. 90 Crossmatch of claimant SSN with national or state wage record files. Notes States can use codes 81 through 89 to document point of detection subsequent to new hire directory match. 81 Verification of work search contact 82 Verification of wa ges and or separation 83 Claimant interview 84 Verification of eligibility with 3 rd parties 85 UI records 86 Employment Services records 87 Verification with a labor union 88 Second digit reserved for state use 89 Second digit reserved for state use States can use codes 91 through 99 to document point of detection subsequent to wage record match. 91 Verification of work search contact 92 Verification of wages and or separation 93 Claimant interview 94 Verification of eligibility with 3 rd parties 95 UI records 96 Employment Services records 97 Verification with a labor union 98 Second digit reserved for state use 99 Second digit reserved for state use Edits Valid codes 0 -99 ei6 NAME Prior Agency Action SHO RT NAME Prior Agency Action BAM OPERATIONS GUIDE A - 51 Definition For each payment error a code is assigned which indicates any action s taken by the state on the Key Week issue as of the date sample selected. Enter appropriate code from below. The last digit is reserved for stat e use to provide greater detail regarding prior action. 10 Official procedures had been followed and forms had been fully completed but KW issue was not detectable by normal procedures. 20 S tate was in the process of resolving KW issue prior to sam ple being selected or state had correctly resolved issue between the time the original record for the KW was created and the time the BAM sample was selected thereby resulting in the correct action being taken and all issues resolved before the BAM investi gation was completed. 30 State identified KW issue prior to KW selection but took incorrect action. 40 State had sufficient documentation to identify that there was a KW issue but did not resolve the issue. 50 Official procedures forms had not been properly followed completed by state thereby precluding ability to detect KW issue. 60 State agency had detected payment error as a result of crossmatch of claimant SSN with state or National Directory of New Hires and had taken official action to establish overpayment for recovery or issued supplemental check or increased claimant s WBA MBA RB before the BAM investigation was completed. 70 State agency had detected payment error as a result of crossmatch of claimant SSN with state or natio nal wage record files and had taken official action to establish overpayment for recovery or issue supplemental check or increase claimant s WBA MBA RB before the PCA investigation was completed. 80 Agency provided incorrect information or instructi ons to claimant employer or third party. 90 Error affecting the Key Week payment or the agency s determination to deny eligibility was the result of another BAM OPERATIONS GUIDE A - 52 state s workforce agency s procedural error or incorrect information provided to the claimant employer the liable state s workforce agency or other party. Edits Valid codes 10 -99 Cannot equal 30 40 or 50 if ei4 does not contain a 3 Cannot equal 90-99 if ei2 equals 10. ei7 NAME Prior Employer Action SHORT NAME Prior Emp Action Defin ition For each payment error a code is assigned to indicate action s taken by the employer affecting the KW issue as of the date sample was selected. Enter appropriate code from below. Unless otherwise noted t he last digit is reserved for state use to p rovide greater detail regarding employer actions. 10 Employer provided adequate information to state in a timely manner for determination. 20 Employer provided adequate information after due date for determination. 30 Employer provided inadequa te incorrect information in a timely manner for determination. 40 Employer provided inadequate incorrect information after due date for determination. 50 Employer did not respond to request for information. 60 Employer as an interested party was not requested by agency to provide information for determination. 70 Not an employer related issue. 80 -89 Employer failed to report the claimant as a new hire as required by law and this lack of action permitted the overpayment to occur whic h made the key week improper e.g. concealed earnings separation error . 91 Employer representative provided adequate information to state in a timely manner for payment determination. BAM OPERATIONS GUIDE A - 53 92 Employer representative provided adequate information after due date for payment determination. 93 Employer representative provided inadequate incorrect information in a timely manner for payment determination. 94 Employer representative provided inadequate incorrect information after due date for payment d etermination. 95 Employer representative did not respond to request for information. 96 Employer representative on behalf of the Employer as an interested party was not requested by agency to provide information for determination. Edits Valid c odes 10 -89 91 to 96. Cannot equal 70 -79 if ei4 contains a 2 ei8 NAME BAM Action Regarding Key Week Appealed SHORT NAME BAM Action Appealed Definition Enter the appropriate code for appeals filed as a result of PCA action on the Key Week issu e. 1 No appeal filed against BAM determination or not applicable. 2 Claimant appealed BAM determination and employer was an interested party. 3 Claimant appealed BAM determination and employer was not an interested party. 4 Employer appe aled BAM determination and claimant was an interested party. 5 Both claimant and employer appealed BAM determination. 6 State appealed BAM determination. Edits Valid codes 1 to 6 ei 9 NAME Prior Claimant Action SHORT NAME Prior Claimant Action BAM OPERATIONS GUIDE A - 54 Definition For each payment error a code is assigned to indicate action s taken by the claimant affecting the KW issue as of the date sample was selected. Enter the appropriate code from below. The last digit of this code is reserved for state use to provide greater detail regarding claimant action. 10 Claimant provided adequate and timely information to the agency for determination. 20 Claimant provided adequate information to the agency after due date for determination. 30 Claimant pr ovided timely but inadequate incorrect information to the agency for determination. 40 Claimant provided inadequate incorrect information to the agency after due date for determination. 50 Claimant did not respond to the agency s request for informat ion. 60 The agency did not request the claimant to provide information. Edits Must be 10 to 69. BAM OPERATIONS GUIDE A - 55 Part R - REOPEN INFORMATION rbatch NAME Batch Number SHORT NAME Batch Definition Number provided as output from computer program that selec ts all sample cases - indicates calendar year and week YYYYWW . Edits Must be YYYYWW format WW 01 always 1st Saturday in January of each year rseq NAME Sequence Number SHORT NAME Sequence Definition Number which identifies the location of the case in the batch. It is a secondary key to the database when combined with Case Type. Edits Must be greater than 0 zero Must be equal to or less than cm1 rcatyp NAME Case Type SHORT NAME Case Type ridx NAME Reopen Index SHORT NA ME Reopen Index Definition Internal index key entered by the BAM software. Edit must be greater than zero 0 rop5 NAME Serial Number SHORT NAME Serial Definition The unique number assigned to the case by the system software. This numbe r is primarily used by the National Office to locate individual cases when assistance is requested by the state . Edits must be greater than 0 zero cannot be equal to a serial number assigned to any other case BAM OPERATIONS GUIDE A - 56 ro1 NAME Reopen Case SHORT NAME Reopen Case Definition Enter one of the following codes 3 State has recognized an error in the data of this closed case and has made the correction s . 4 An appeal decision requires changes to the data of a closed case. 5 Data of a closed case were changed as a result of a monitor review. 6 Case reopened pending further information. 7 Data of a closed case were changed or payment accuracy status updated as a result of additional information obtained through cross match of claimant S SN with state directory or National Directory of New Hires. 8 Data of a closed case were changed or payment accuracy status updated as a result of additional information obtained through cross match of claimant SSN with state or national UI wage record files. 9 Data of a closed case were changed or payment accuracy status updated as a result of additional information obtained through investigation methods other than crossmatch with new hire or wage records. Note If Reopen Code 7 8 or 9 Key Wee k Action Flag Code h1 must equal 4 5 7 or 8. Timeliness will not be recalculated for cases reopened using reopen codes 7 8 or 9. Timeliness will be based on the latest date in supervisor completion date h10 or reopen date ro2 for records with reopen code 3 . Edit s Valid codes 3 to 9 or null Must be 7 8 or 9 if h1 is 4 5 7 or 8. ro2 NAME Reopen Case Date SHORT NAME Reopen Case Date Definition The date that identifies when a case was reopened. The BAM software system will automatic ally set it as the current date for the Reopen Case Codes 3 4 or 5. The field will remain NULL when the Reopen Case Code is 6. BAM OPERATIONS GUIDE A - 57 Edit System entered date. ro3 NAME Reopen Case Identification SHORT NAME Reopen ID Definition The login ID of the person performing the reopen function. Edit Cannot be greater than eight 8 characters digits BAM OPERATIONS GUIDE B - 1 APPENDIX B Denied Claims Data Elements and Definitions BAM OPERATIONS GUIDE B - 2 Data Elements and Descriptions This appendix contains the data elements to be gathered and verif ied by the BAM investigator for each case. Although some elements may be downloaded from the mainframe computer to this record and others assigned by the software most data must be entered manually. For each data element the following information is prov ided NAME full name of data element SHORT NAME as abbreviated for printout Definition provides specific instructions for each data element and lists the codes available for each data element The following general instructions are applicable for da ta elements involving money Entries must be in whole dollars with the exception of hourly wages that require both dollars and cents. For those entries requiring whole dollars states that have formal policies regarding the rounding of dollars should fol low those policies. Other states should round to the nearest whole dollar i.e. drop decimals of 4 or less round up decimals of 5 or more. Beginning with batch 200701 coding is mandatory for elements 10 through 36 on the DCI. The data elements in t he Case Control and Claimant Information Benefit Year Information Monetary Information Separation Information Nonseparation Information Case Action and Error Issue Information and Coding DCA Error Information are provided below. BAM OPERATIONS GUIDE B - 3 Case Control and Cla imant Information 1 NAME Batch Number SHORT NAME batch Definition Enter number provided as output from Mainframe computer program that selects all sample cases indicates calendar year YYYY and we ek WW . Edits YYYY must be greater th an 1985. WW must be between 01 and 52 inclusive. Exception In certain years for example 1988 1994 2000 2005 and 2011 WW is between 01 and 53 . Batch number may never be NULL. WW 01 is always the 1 st Saturday in January of each year. 2 NA ME Sequence Number SHORT NAME seq Definition Enter number provided as output from computer program that selects all sample cases. This number indicates the sequence of case s selected within each activity. It is used to control access to a part icular case. Edits The sequence number cannot be NULL. The sequence number values are from 01 -99 . 3 NAME Sample Type SHORT NAME samptype Definition Enter the code for the type of record selected or sampled. The codes and their mean ing are 1 Benefit payment 2 Monetary denial 3 Nonmonetary Separation issue denial 4 Nonmonetary Nonseparation issue denial Edits Must be 1 for PCA and 2 3 or 4 for DCA. Name Claimant s last name 4 NAME Social Security Number SHORT NAME ssn BAM OPERATIONS GUIDE B - 4 Definition Enter the Social Security Number actual not transformed of the claimant provided as output from the sample selection program. Edits The SSN may be broken down into its three 3 respective parts area group and serial . The breakdown is as such XXX -YY -ZZZZ where XXX is the area YY is the group and ZZZZ is the serial. The SSN must be nine digits in length and cannot be NULL. AREA Must be a valid number assigned by the Social Security Administration SSA . Pri or to June 25 2011 a valid SSN could not have an area number between 734 and 749 or above 772 the highest area number which the SSA ha d allocated. Effective June 25 2011 the SSA assigns SSNs randomly and allows for the assignment of area numbers bet ween 734 and 749 and above 772 through 899. There are numbers which will never be allocated for example numbers with all zeros in any digit group 000 - - -00 - - - 0000 and n umbers of the form 666 - - . Code 999 is valid in BAM to identify instances in which two individuals are using the same SSN. GROUP The group cannot be all zeros therefore the group ranges from 01 -99 . SERIAL The serial cannot be all zeros therefore the serial ranges from 00001 - 9999 . 5 NAME Claim Da te SHORT NAME clmdate Definition Claim Date will always relate to the type of claim for which the denial was issued. This date is provided as output from the sample selection program. If the issue investigated arises from a new initial additio nal transitional or reopened claim enter the month MM day DD and year YYYY of the effective date of the new initial additional transitional or reopened claim. If the issue investigated arises from a claimed or compensated week enter the mon th day and year of the week ending date of the claimed or compensated week first week affected ending date the first week in a claim series to which a notice of nonmonetary determination applies . Edits Must be less than or equal to the batch endi ng date. Must be greater than 12 31 1985. If Sample Type 3 or 4 and Claim Type 0 can be 02 02 0002 Not Applicable. For all Sample Types if Claim Type 1 2 3 4 or 5 Claim Date cannot 02 02 0002 . BAM OPERATIONS GUIDE B - 5 6 NAME Claim Type SHORT NAME clmtype Definition Enter the code for the type of claim. The valid codes are 0 No Week Claimed 1 New Initial Claim 2 Additional Claim 3 Transitional Claim 4 Reopened Claim 5 Continued Week claim including first and final pa yments Note The 0 code cannot be used as the Claim Type for monetary denials. Claim type for monetary denials must reflect the appropriate code 1 new initial 3 transitional . Edits in the Update Cases and Reopen Cases programs will not a llow a Claim Type code of 0 for monetary denials. Edits Must be 0 -5. Claim Type cannot be NULL 7 NAME State SHORT NAME state Definition Enter state Alpha identification code. STATE CODE STATE NAME STATE CODE STATE NAME STATE CODE STATE NAME AL Alabama LA Louisiana OK Oklahoma AK Alaska ME Maine OR Oregon AZ Arizona MD Maryland PA Pennsylvania AR Arkansas MA Massachusetts PR Puerto Rico CA California MI Michigan RI Rhode Island CO Colorado MN Minnesota SC South Carolina CT Co nnecticut MS Mississippi SD South Dakota DE Delaware MO Missouri TN Tennessee DC District of Columbia MT Montana TX Texas FL Florida NE Nebraska UT Utah GA Georgia NV Nevada VT Vermont HI Hawaii NH New Hampshire VA Virginia ID Idaho NJ New Jersey VI Virgin Islands IL Illinois NM New Mexico WA Washington IN Indiana NY New York WV West Virginia IA Iowa NC North Carolina WI Wisconsin BAM OPERATIONS GUIDE B - 6 KS Kansas ND North Dakota WY Wyoming KY Kentucky OH Ohio Edits M ust be a valid alpha code from the above. 8 NAME Local Office SHORT NAME locoff Definition Enter the state agency s local office code itinerant point number or code designating telephone or electronically filed claims through which the claim was filed. Edits The edits of this fiel d are state dependent. Specifically the values used for validation can be derived from uidb.b qcslo.lo id . 9 NAME Investigator Identification SHORT NAME invid Definition Enter the code of investigator or supervisor to whom the case was assig ned. The BAM supervisor assigns these codes. If more than one investigator worked on the case enter code of investigator who established whether the payment determination under investigation was correctly made. Entry of this code will automatically ent er the current date in the assignment date field. Edits The edits of this field are state dependent. Specifically the values used for validation can be derived from uidb.b uaf.id . 10 NAME Primary Method Claimant Information Obtained SHORT NAME methinfoobt Definition Enter the code which best describes the method by which the information contained on the claimant questionnaire was obtained. 1 In -person interview 2 Telephone interview 3 Mail or other method including e -mail or fax -1 Information not available or missing -2 Not applicable if the claimant withdrew claim after denial issued Edits Must be 1 2 3 or -1. Must be -2 only if 90 - Action Flag is 8. BAM OPERATIONS GUIDE B - 7 11 NAME U.S. Citizen SHORT NAME citizen Definition Enter applicable code after appropriate verifications. 1 U.S. Citizen 2 Alien eligible under 3304 a 14 FUTA 3 Alien ineligible un der 3304 a 14 FUTA -1 Information not available or missing -2 Not applicable if the claimant withdrew claim after denial issued Edits Must be 1 2 3 or -1. Must be -2 only if 90 - Action Flag is 8. 12 NAME Date of Birth SHORT NAME dob Definition Enter month day and year of birth. If month of birth is unknown use 06 . If day of birth is unknown use 01 . If date of birth is missing or unknown use 01 01 0001 . If claimant withdrew claim after denial was issued enter 02 02 0002 for not applicable. Edits Must be 1900 - Current year . Cannot be later than 24 - Benefit Year Beginning . Can be 01 01 0001 . Can be 02 02 0002 only if 90 - Action Flag is 8. 13 NAME Ge nder SHORT NAME gender Definition Enter appropriate code. 1 Male 2 Female -1 Information not available or missing -2 Not applicable Edits Must be 1 2 or -1. Can be -2 only if 90 - Action Flag is 8. 14 NAME Race Ethnic Classification SHORT NAME ethnic BAM OPERATIONS GUIDE B - 8 Definition This is a two -position data element. Enter appropriate ethnic code in the first position and appropriate r ace code in the second position. 99 If neither race nor Hispanic Latino ethnicity is known -2 Not applicable if claimant withdrew claim after denial was issued First Position 0 Not eispanic or Latino 1 Hispanic or Latino 9 Ethnicity Unk nown pecond mosition 1 White 01 11 91 2 Black or African American 02 12 92 3 Asian 03 13 93 4 American Indian or Alaska Native 04 14 94 5 Native Hawaiian or Other Pacific Islander 05 15 95 6 Multiple Categories Reported 06 16 96 9 Race Unknown 09 19 99 Edits Must be a valid code from the above table. Can be 99. Can be -2 only if 90 - Action Flag is 8. 15 NAME Education SHORT NAME educ Definition Enter highest level of academic education completed after appropriate verifications. 00 Never attended school 1 through 11 Highest grade completed 12 High school graduate or GED 14 Some college but no deg ree 15 Associate s Degree 16 BA or BS Degree 20 Graduate Degree Masters MD PhD JD etc. -1 Information not available or missing -2 Not applicable Edits Must be 00 01 to 12 14 to 16 20 or -1. Can be -2 only if 90 - Action Flag is 8. BAM OPERATIONS GUIDE B - 9 Note regarding this element and 16 A distinction must be made between education and training. Attendance at one institution or facility cann ot be coded under both categories. If the experience leads to a certificate it is to be considered vocational or technical voc tech school training. If the individual is awarded a degree diploma it is considered formal education. If training is p ost high school and claimant indicates training is for a certificate proceed to voc tech question. If it does not lead to a degree it is to be considered voc tech training. 16 NAME Vocational or Technical School Training SHORT NAME voctech Definition Enter applicable code after appropriate verification of job related course. 1 Never attended 2 Attended but not certified 3 Attended and received certificate -1 Missing or information not available -2 Not Applicable Edits Must be 1 2 3 -1 or -2. Must be -2 if 90 -Action Flag is 8. 17 NAME Training Status SHORT NAME trainstat Definition Enter the applicable code after verification for the claimant s training status during the denial period. 00 Not in training UI Approved Training NOT UI Approved Training 11 Tech. voc. 21 Tech. voc. 12 WIA 22 WIA 13 Academic 23 Academic 14 Other 24 Other -1 Information not available or missing -2 Not Applicabl e Edits Must be 00 11 to 14 21 to 24 -1 or -2. Must be -2 if 90 - Action Flag is 8. BAM OPERATIONS GUIDE B - 10 18 NAME O Net Code for Claimant s Usual Occupation SHOR T NAME usualocc Definition Enter the first three digits of the O NET code for claimant s usual occupation. The first source for this data element is the claimant s response on the claimant questionnaire. This information must be verified with eithe r the base period employer or the separating employer. The BAM investigator must resolve any discrepancies between the claimant s statement and the employer information. If the information is not available from the claimant questionnaire or the employer verifications then use labor market information. -1 Information not available or missing -2 Information not applicable Code O NET Major Group Cod e O NET Major Group 11 Management Occupations 35 Food Preparation and Serving Related Occupati ons 13 Business and Financial Operations Occupations 37 Building and Grounds Cleaning and Maintenance Occupations 15 Computer and Mathematical Occupations 39 Personal Care and Service Occupations 17 Architecture and Engineering Occupations 41 Sales a nd Related Occupations 19 Life Physical and Social Science Occupations 43 Office and Administrative Support Occupations 21 Community and Social Services Occupations 45 Farming Fishing and Forestry Occupations 23 Legal Occupations 47 Construction and Extraction Occupations 25 Education Training and Library Occupations 49 Installation Maintenance and Repair Occupations 27 Arts Design Entertainment Sports and Media Occupations 51 Production Occupations 29 Healthcare Practitioners and Tech nical Occupations 53 Transportation and Material Moving Occupations 31 Healthcare Support Occupations 55 Military Specific Occupations 33 Protective Service Occupations Edits The first two digits must be a valid code from the above. Can be -2 if 90 - Action Flag is 8. 19 NAME Occupation Code Seeking Work SHORT NAME seekocc BAM OPERATIONS GUIDE B - 11 Definition Enter the first three digits of the O NET code for t ype of work that claimant is seeking see O Net Major Group codes Element 18 . The first source for this data element is the claimant s response on the claimant questionnaire. If the information is not available from the claimant questionnaire then use information obtained from the agency records. If the claimant is not required to seek work and the claimant interview was not completed this data element should reflect the claimant s occupation for the employment on which the agency based the exemp tion from work search -1 Information not available or missing -2 Information not applicable Edits The first two digits must be a valid code from the above. Must be -2 if 90 - Action Flag is 8. 20 NAME Normal Hourly Wage for Base Period Occupation SHORT NAME ushrwage Definition Enter normal hourly wage for the claimant s occupation during the base period. The first source for this in formation is the claimant s response on the claimant questionnaire. The BAM investigator must verify this information with the claimant s base period employer and resolve any discrepancies between the claimant s statement and information from the base per iod employer. If the information is not available from the claimant questionnaire or through verification with the base period and or separating employer then use labor market information. Express with decimal point in dollars and cents per hour e.g. 7.50 per hour is coded as 7.50 . Use state conversion formula when other than hourly wage is given. If no state formula use the appropriate formula provided below Weekly wages - divide by 40 or normal weekly hours for claimant s usual occupation. Monthly wages - divide by 4.33 then divide by 40 or normal weekly hours for claimant s usual occupation. Yearly wages - divide by 52 then divide by 40 or normal weekly hours for claimant s usual occupation. Military UCX compute using the informat ion provided on the DD -214. Military wages are based on 240 hours monthly 56 hours weekly and 8 hours daily. BAM OPERATIONS GUIDE B - 12 -1 Information not available or missing -2 Information not applicable Edits Must be in the validation range s et by state agency Must be -2 if 90 - Action Flag is 8. 21 NAME Lowest Acceptable Hourly Wage SHORT NAME lohrwage Definition Enter lowest hourl y wage that claimant was willing to accept. The first source for this data element is the claimant s response on the claimant questionnaire. This information must be verified with either the base period employer or the separating employer. The BAM inves tigator must resolve any discrepancies between the claimant s statement and the employer information. Express in dollars and cents per hour e.g. 7.50 per hour is coded as 7.50 . Use state conversion formula when other than hourly wages is given. If n o state formula use the appropriate formula provided in element 20 above. -1 Information not available or missing -2 Information not applicable Edits Must be in the validation range set by state agency. Must be -2 if 90 - Action Flag is 8. BAM OPERATIONS GUIDE B - 13 Benefit Year Information 22 NAME Program Code SHORT NAME program Definition Enter appropriate program code that identifies the type of claim t hat was taken 1 UI 2 UI -UCFE 3 UI -UCX 4 UI -UCFE -UCX 5 UCFE 6 UCFE -UCX 7 UCX 8 Temporary emergency extended benefits programs e.g. EUC 9 Deleted Record e.g. TAA DUA Workshare Edits Must be 1 to 8. 23 NAME Combined Wage Claim SHORT NAME cwc Definition Enter the code that applied at the time the claim was denied. 1 CWC Intrastate Claim 2 No Combined Wages Intrastate Claim 3 Pending out -of -state wages Intrastate Claim 4 CWC Inter state Claim 5 No Combined Wages Interstate Claim 6 Pending out -of -state wages Interstate Claim Use codes 1 or 4 if out -of -state wages were used for the monetary determination. Use codes 2 or 5 if there are no out -of -state wages or if the claim ant declined to combine. Use codes 3 or 6 if out -of -state wages have been requested but not received or acted upon at the time the determination was made. Edits Must be 1 to 6. Cannot be 1 or 4 if 44 - BP Emps. Before is 1. 24 NAME Benefit Year Beginning SHORT NAME byb BAM OPERATIONS GUIDE B - 14 Definition Enter effective date of most recent new or transitional not reopened or additional claim for denial or payment being investigated. Entry can be 02 02 0002 Not Applicable if claimant withdrew claim after denial was issued. Edits Cannot be less than 01 01 1980 . Can be 02 02 0002 . Must be 02 02 0002 if 90 - Action Flag is 8. Must be earlier than or equal to the Batch Ending Date and be greater than or equal to the Batch Ending Date minus 731 days if Claim Date is 02 02 0002 . Must be earlier than or equal to compensable week ending date if Claim Date is not 02 02 0002 . Cannot be more than 731 days prior to the Claim Date if Claim Date is not 02 02 0002 . Cannot be earlier than 12 - Date of Birth . 25 NAME Initial New Additional Claim Filing Method SHORT NAME icfilmeth Definition Enter filing method for the new initial transitional or most rece nt additional claim for payment determination under investigation. 1 In -person claim 2 Mail claim including e -mail 3 Telephone claim including automated interactive telephone systems 4 Employer -fled claim 5 Other including fax or electronic other than e -mail 6 Internet Claim -1 Information not available or missing -2 Not Applicable Edits Must be 1 to 6 -1 or -2. Must be -2 if 90 - Action Flag is 8. Stamp Edits Must be 1 to 6 or NULL. 26 NAME Benefit Rights Given SHORT NAME bri Definition Enter all codes that apply regarding method by which claimant was given Benefit Rights Interview. BAM OPERATIONS GUIDE B - 15 Each distinct position within the field ABCD is Boolean true false where A is In - person interview B is Group interview C is Booklet or pamphlet and D is Video Electronic including Internet telephone or other multimedia or other multimedia. The valid codes are summarized in the following table. BENEFITS RIGHTS GIVEN A In -person Interview 0 Not given 1 In -person interview given B Group Interview 0 Not given 2 Group interview given C Booklet Pamphlet 0 Not given 3 Booklet Pamphlet give n D Video Electronic Other Multimedia 0 Not given 4 Video Electronic including Internet Telephone Other Multimedia -1 Information not available or missing -2 Not Applicable Edits Must be a combination of 0 to 4 -1 or -2. Must be -2 if 90 - Action Flag is 8. 27 NAME Industry Code of Primary Base Period Employer SHORT NAME priempsic Definition Enter four -digit industry gro up level North American Industry Classification System NAICS code for the claimant s primary base period employer as identified for the Claim Date element 5 . If only a two -digit NAICS sector level is available on the state s computer system enter th e two digits followed by two zeros. If at all possible NAICS codes should be obtained for out - of -state employers non -profit employers and exempt employers. NAICS codes can be found at www.census.gov naics . -1 Information not available or missing -2 Not Applicable No base period employer or claimant withdrew claim after denial was issued. 11 Agriculture Forestry Fishing Hunting 53 Real Estate Rental and Leasing 21 Mining 54 Professional Scientif ic and Technical Services 22 Utilities 55 Management of Companies and Enterprises 23 Construction 56 Administrative Support Waste Management and Remediation Services BAM OPERATIONS GUIDE B - 16 31 -33 Manufacturing 61 Education Services 42 Wholesale Trade 62 Health Care and Soci al Assistance 44 -45 Retail Trade 71 Arts Entertainment and Recreation 48 -49 Transportation and Warehousing 72 Accommodation and Food Services 51 Information 81 Other Services except Public Administration 52 Finance and Insurance 92 Public Administra tion Edits First two positions of code must be a valid two -digit NAICS code defined above. Must be -2 if 90 - Action Flag is 8. 28 NAME Industry Co de of Last Employer SHORT NAME lastempsic Definition Enter four -digit industry group level NAICS code see chart in Element 27 for the claimant s last employer as identified for the Claim Date element 5 . If only a two -digit NAICS sector lev el is available on the state s computer system enter the two digits followed by two zeros. -1 Information not available or missing -2 Not Applicable Edits First two positions of code must be a valid two -digit NAICS code defined above. Must be -2 if 90 - Action Flag is 8. 29 NAME Method for Filing Week Claimed SHORT NAME wkfilmeth Definition Enter filing method for claim. If Claim Type is 0 no week claimed this field will be coded 0 . If the determination that denied eligibility affected multiple weeks and the claimant used different methods to file the affected weeks code the filing method for the most recent week affected by the denial determination. 0 No week claimed 1 Mail Claim including e -mail 2 In -person Claim 3 Employer -filed Claim 4 Telephone Claim including automated interactive telephone systems 5 Other including fax or electronic o ther than e -mail 6 Internet Claim BAM OPERATIONS GUIDE B - 17 -1 Missing -2 Not Applicable Edits Must be 0 to 6 -1 or -2. Must be -2 if 90 - Action Flag is 8. Must be 0 if Claim Type is 0. Stamp Edits Must be 1 to 6 or NULL. 30 NAME Original Amount Paid and or Offset for Denial Period Week SHORT NAME origam tpd Definition Enter original whole dollar amount paid and or offset including any dependent allowance and or child support intercept for weeks affected by denial determination under investigation. -2 Not Applicable Edits Can be 0. Must be -2 if 90 - Action Flag is 8. Must be less than or equal to 35 - MBA Before . 31 NAME Number of Weeks Denied Before Investigation SHORT NAME wksdenbef Definition Enter the number of weeks claimant was disqualified as a result of the determination selected for investigation regardless of whether those w eeks have been claimed. 99 Indefinite disqualification -2 Not Applicable Edits Must be 0 to 52 99 or -2. Must be -2 if 90 - Action Flag is 8. 32 NAME Number of Weeks Denied After Investigation SHORT NAME wksdenaft Definition Enter the number of weeks claimant should have been disqualified subsequent to investigation according to DCA findings regardless of whether those weeks ha ve been claimed. BAM OPERATIONS GUIDE B - 18 99 Indefinite disqualification -2 Not Applicable Edits Must be 0 to 52 99 or -2. Must be -2 if 90 - Action Flag is 8. 33 NAME Weekly Benefit Amount WBA Before Investigation SHORT NAME wbabef Definition For monetary denials sample type 2 enter claimant s WBA based on the original monetary determination at time of selection for investigation expressed in wh ole dollars. Disregard any adjustments to WBA resulting from a monetary redetermination caused by nonmonetary issues e.g. a separation issue or administrative penalty . Disregard any EB benefit entitlement state supplemental payments dependents allow ances or any deductions. For separation non -separation determinations enter the WBA based on the original monetary determination or the adjusted WBA based on a monetary redetermination made because of a non -monetary issue. 0 Ineligible -2 Not Applicable if the claimant withdrew claim after denial issued Edits Must be in the validation range set by state agency. Can be 0. Must be -2 if 90 - Action Flag is 8. Must be 0 if 44 - BP Emps. Before 0. Must be less than or equal to 35 - MBA Before . 34 NAME Weekly Benefit Amount WBA After Investigation SHORT NAME wbaaft Definition For monetary denials sample type 2 enter claimant s WBA based on the monetary determination that should ha ve applied after the DCA investigation expressed in whole dollars. Disregard any adjustments to WBA resulting from a monetary redetermination caused by nonmonetary issues e.g. a separation issue or administrative penalty . Disregard any EB benefit entit lement state supplemental payments dependents allowances or any deductions. For separation non -separation determinations enter the WBA based on the original monetary determination or the adjusted WBA based on a monetary redetermination made because o f a non -monetary issue. BAM OPERATIONS GUIDE B - 19 0 Ineligible -2 Not Applicable if the claimant withdrew claim after denial issued Edits Must be in the validation range set by state agency. Can be 0. Must be -2 if 90 - Action Flag is 8. Must be 0 if 45 - BP Emps. After 0. Must be less than or equal to 36 - MBA After . 35 NAME Maximum Benefit Amount MBA Before Investigation SHORT NAME mbabef Definition For monetary denials sample type 2 enter claimant s MBA ba sed on the original monetary determination at time of selection for investigation expressed in whole dollars. Disregard any adjustments to MBA resulting from a monetary redetermination caused by nonmonetary issues e.g. a separation issue or administrati ve penalty . Disregard any EB benefit entitlement state supplemental payments dependents allowances or any deductions. For separation non -separation determinations enter the MBA based on the original monetary determination or the adjusted MBA based o n a monetary redetermination made because of a non -monetary issue. 0 Ineligible -2 Not Applicable if the claimant withdrew claim after denial issued Edits Must be in the validation range set by state agency. Can be 0. Must be -2 if 90 - Action Flag is 8. Must be greater than the Remaining Balance RB as of Date of Determination Compensable Week Ending Date Before Investigation. Must be great er than or equal to 33 - WBA Before . 36 NAME MBA After Investigation SHORT NAME mbaaft Definition For monetary denials sample type 2 enter cla imant s MBA based on the monetary determination that should have applied after the DCA investigation expressed in whole dollars. Disregard any adjustments to MBA resulting from a monetary redetermination caused by nonmonetary issues e.g. a separation is sue or administrative penalty . Disregard any EB benefit entitlement state supplemental payments dependents allowances or any deductions. BAM OPERATIONS GUIDE B - 20 For separation non -separation determinations enter the MBA based on the original monetary determination or the ad justed MBA based on a monetary redetermination made because of a non -monetary issue. 0 Ineligible -2 Not Applicable if the claimant withdrew claim after denial issued Edits Must be in the validation range set by state agency. Must be -2 i f 90 - Action Flag is 8. Must be 0 if 45 - BP Emps. After is 0 . BAM OPERATIONS GUIDE B - 21 Monetary Information 42 NAME Reason for Monetary Denial Before Investigation SHORT NAME monstatbef Definition Enter the code that identifies the issue used to issue the monetary denial determination. Second digit is for optional state us e. Series ID 10 Insufficient wages base period wages less than minimum requirements 20 Insufficient hours weeks days 30 Failure to meet high quarter wage requirement high quarter wages less than minimum . 40 Requalification wage req uirement 50 Other -2 Not Applicable if claimant withdrew claim after denial was issued OR the Sample Type is Separation 3 or Nonseparation 4 Edits Must be 10 to 59. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 43 NAME Reason for Monetary Denial After Investiga tion SHORT NAME monstataft Definition Enter the code that the DCA investigation establishes as the correct criterion for the monetary denial determination. Second digit is for optional state use. Note For states with alternate base periods BAM i s determining whether the monetary denial was proper or improper therefore the investigator must scrutinize all five quarters of wages considered in making this determination. Series ID 00 Sufficient wages hours weeks days claimant monetarily eli gible 10 Insufficient wages base period wages less than minimum requirements 20 Insufficient hours weeks days 30 Failure to meet high quarter wage requirement high quarter wages less than minimum . 40 Requalification wage requirement 50 Other -2 Not Applicable if claimant withdrew claim after denial was issued OR the Sample Type is Separation 3 or Nonseparation 4 BAM OPERATIONS GUIDE B - 22 Edits Must be 00 to 59. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 44 NAME Number of Base Period Employers Before Investigation SHORT NAME bpempbef Definition Enter number of subject base period employers before investigation that were used in calculating WBA and MBA for the monetary determination under investigation even if claimant is ineligible. Include seasonal school and out -of -state employers if they paid wages that were used in the monetary determination. -2 Not Applicable if claimant withdrew claim after denial was issued OR the Sample Type is Separation 3 or Nonseparation 4 Edits Must be within the validation range set by state agency. Can be 0. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 45 NAME Number of Base Period Employers After Investigation SHORT NAME bpempaft Definition Enter number of subject base period employers after investigation wh ich should have been used to calculate WBA and MBA even if claimant is ineligible. Include wages from seasonal school and out -of -state employers if they should have been used in calculating the monetary determination. Note If applicable consider the application of regular or alternative base period. Enter 0 if it is established that there were no base period employers as a result of the investigation. -2 Not Applicable if claimant withdrew claim after denial was issued OR the Sampl e Type is Separation 3 or Nonseparation 4 Edits Must be within the validation range set by state agency. 34 - WBA After 36 - MBA After and 47 - BP Wages After must be 0 if 45 - BP Emps . After is 0. 49 - HQ Wages After 51 - Wks. Worked After 53 - Depend. After and 55 - Depend . Allow After must be 0 or -2 if 45 - BP Emps . After is 0. BAM OPERATIONS GUIDE B - 23 Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 46 NAME Base Period Wages Before Investigation SHORT NAME bpwbef Definition Enter total amount of all wages from employers identified in 44 Number of BP Employers Before Investigation . Express in whole dollars. Include seasonal school and out -of -state wages if they were used in the monetary determination. Disregard any state reduction BP wages due to administrative penalty. -2 Not Applicable if claimant withdrew claim after denial was issued OR the Sample Type is Separation 3 or Nonseparation 4 Edits Must be within the validation range set by state agency. Can be 0. Must be greater than or equal to the 48 - HQ Wages Before . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 47 NAME Base Period Wages After Investigation SHORT NAME bpwaft Definition Enter total amount of all BP wages from employers identified in 45 Number of BP Employers After Investigation e ven if claimant is ineligible. Express in whole dollars. Disregard any state reduction in BP wages due to administrative penalty. Note If applicable consider the application of regular or alternative base period. -2 Not Applicable if claimant wi thdrew claim after denial was issued OR the Sample Type is Separation 3 or Nonseparation 4 Edits Must be within the validation range set by state agency. Must be 0 if 45 - BP Emps. After is 0. Cannot be 0 if 45 - BP Emps. After is greater than 0. Must be greater than or equal to 49 - HQ Wages After . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 48 NAME High Quarter Wages Before Investigation SHORT NAME hqwbef BAM OPERATIONS GUIDE B - 24 Definition Enter total whole dollar amount of claimant s high quarter base period wages before investigation used in the monetary determination under investigation. State formula for calculating high quarter wages is to be used. Include seasonal wages and school wages if used. Equals 99999 if greater than 9 9 999. -1 if information not available or missing -2 if not applicable Edits Must be within the validation range set by state agency. Can be 0 -1 or -2. Must be greater than 0 if 46 - BP Wages Before is greater than 0. Must be less than or equal to 46 - BP Wages Before . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 49 NAME High Quarter Wages After Investigation SHORT NAME hqwaft Definition The total whole dollar amount of claimant s high -quarter base period wages from those employers identified in 45 Number of Base Period Employers After Investigation even if clai mant is ineligible that should have been used for the monetary determination under investigation. Note If applicable consider the application of regular or alternative base period. Equals 99999 if greater than 99 999. -1 if information not availab le or missing -2 if not applicable if the claimant withdrew claim after denial issued OR the Sample Type is Separation 3 or Nonseparation 4 Edits Must be within the validation range set by state agency. Can be 0 -1 or -2. Must be less than or equal to 47 - BP Wages After . Must be 0 or -2 if 45 - BP Emps. After is 0. Cannot be 0 if 47 - BP Wages After is not 0. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. 50 NAME Number of Weeks Worked in BP Before Investigation SHORT NAME bpwksbef BAM OPERATIONS GUIDE B - 25 Definition Enter number of weeks as defined by state law and procedures that claimant worked in base period before investigation. Complete this item if required by state law for eligibility. 0 Earnings in week s but insufficie nt to establish a credited week of eligibility -2 Weeks hours of work are not required Edits Must be within the validation range set by state agency. Can be 0. Can be -2 if not required by State law for eligibility. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. Stamp Edit s Must be 0 to 53 -2 or NULL. 51 NAME Number of Weeks Worked in BP After Investigation SHORT NAME bpwksaft Definition Enter number of weeks claimant worked in base period after investigation. Complete this item if required by state law fo r eligibility. Note If applicable consider the application of regular or alternative base period. 0 Earnings in week s but insufficient to establish a credited week of eligibility -2 Weeks hours of work are not required Edits Must be within t he validation range set by state agency. Can be 0. Can be -2 if not required by State law for eligibility. Must be 0 or -2 if 45 - BP Emps. After is 0. M ust be -2 if 90 - Action Flag is 8. Must be -2 if Sample T ype is 3 or 4. Stamp Edits Must be 0 to 53 -2 or NULL. 52 NAME Number of Dependents Claimed Before Investigation SHORT NAME depbef Definition Enter the number of dependents claimed. 0 None and state has a dependency provision -2 State does not have a dependency provision BAM OPERATIONS GUIDE B - 26 Edits Must be within the validation range set by state agency. Must be 0 if 54 - Depend. Allow Before is 0. Cannot be 0 if 54 - Depend. Allow Before is not 0. Must be -2 if 54 - Depend. Allow Before is -2. Cannot be -2 if 54 - Depend. Allow Before is not equal to -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. Stamp Edits Must be -2 or NULL. If 52 - Depend. Before is set to -2 or NULL then 53 - Depend. After 54 Depend . Allow Before and 55 - Depend . Allow After will be set to -2 or NULL respectively. 53 NAME Number of Dependents Claimed After Investig ation SHORT NAME depaft Definition Enter the number of dependents that should be claimed. 0 None and state has a dependency provision -2 State does not have a dependency provision Edits Must be within the validation range set by state a gency. Must be 0 or -2 if 45 - BP Emps. After is 0. Must be 0 if 55 - Depend. Allow After is 0. Cannot be 0 if 55 - Depend. Allow After is not 0. Must be -2 if 55 - Depend. Allow After is -2. Cannot be -2 if 55 - Depend. Allow After is not equal to -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. Stamp Edits Must be -2 or NULL. If 53 - Depend. After is set to -2 or NULL then 52 - Depend. Before 54 Depend . Allow Before and 55 - Depend. Allow After will be set to -2 or NULL respectively. 54 NAME Depende nts Allowance Before Investigation SHORT NAME allowbef Definition Enter the whole dollar amount of dependents allowance before investigation if any that is payable to the claimant on a week -to -week basis. BAM OPERATIONS GUIDE B - 27 0 Claimant not eligible for allowanc e and state has a dependency provision -2 State does not have a dependency provision Edits Must be within the validation range set by state agency. Must be less than 33 - WBA Before except for Alaska AK . Must be 0 if 52 - Depend. Before is 0. Cannot be 0 if 52 - Depend. Before is greater than 0. Must be -2 if 52 - Depend. Before is -2. Cannot be -2 i f 52 - Depend. Before is not equal to -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. Stamp Edits Must be -2 or NULL. If 54 - Depend. Allow Before is set to -2 or NULL then 52 - Depend. Before 53 Depend. After and 55 - Depend. Allow After will be set to -2 or NULL respectively. 55 NAME Dependents Allowance After Investigation SHORT NAME allowaft Definition Enter the correct whole d ollar amount of dependents allowance that should have been payable to the claimant on a week -to -week basis. 0 Claimant not eligible for allowance and state has a dependency provision -2 State does not have a dependency provision Edits Must be within the validation range set by state agency. Must be less than 34 - WBA After except for Alaska AK . Must be 0 or -2 if 45 - BP Emps. After is 0. Must be 0 if 53 - Depend. After is 0. Cannot be 0 if 53 - Depend. After is greater than 0. Must be -2 if 90 - Acti on Flag is 8. Must be -2 if Sample Type is 3 or 4. Must be -2 if 53 - Depend. After is -2. Cannot be -2 if 53 - Depend. After is not equal to -2. Stamp Edits Must be -2 or NULL. BAM OPERATIONS GUIDE B - 28 If 55 - Depend. Allow After is set to -2 or NULL then 52 - Depend. Before 53 - Depend. Af ter and 54 - Depend. Allow Before will be set to -2 or NULL respectively. 56 NAME Monetary Redetermination SHORT NAME monredet Definition Ent er appropriate code which indicates whether state redetermined claimant s monetary eligibility prior to or during the course of the DCA investigation. Consider only monetary redeterminations conducted by the state agency independent of the DCA investigati on. Do not consider monetary redeterminations conducted by the state agency because of the DCA investigation. Do not consider redeterminations resulting from a nonmonetary issue e.g. a separation issue or administrative penalty . 1 Yes Did not invo lve the application of an alternative base period ABP or extended base period EBP in determining monetary eligibility . 2 No 3 Yes Did involve the application of an alternative base period ABP or extended base period EBP in determining monet ary eligibility. -2 Not Applicable Edits Must be 1 2 3 or -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 3 or 4. BAM OPERATIONS GUIDE B - 29 Separation Information 57 NAME Separation Issue Number Definition Enter the Numeric 2 digit code that identifies the specific separation denial sele cted for the sample if multiple denial determinations were issued for the same claim on the same date. -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 4 Edits Must be 0 to 99 or -2. Defa ult value is 0. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 4. 58 NAME Reason for Separation Determination Before Investigation SHORT NAME sepbef Definition Enter the code that identifies the reason for claimant s separation. The separation to be coded is that separati on which is subject to the DCA investigation. The second digit of the code is reserved for state use for coding more detailed issue information such as different types of Voluntary Quits or Discharges. Series ID 10 Lack of Work e.g. reduction in force temporary lay off 20 Voluntary Quit 30 Discharge 40 Labor Dispute 50 Military separation or Compelling Family Reason 60 Not separated partials job attached leave of absence -2 Not Applicable if the claimant withdrew claim after denial issued OR the Sample Type is Monetary 2 or Nonseparation 4 Edits Must be 10 to 69. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 4. 59 NAME Reason for Separation After Investigation SHORT NAME sepaft BAM OPERATIONS GUIDE B - 30 Definition Enter the code that the DCA inves tigation establishes as the correct reason that the claimant is separated. The second digit of the code is reserved for state use for coding more detailed issue information such as different types of Voluntary Quits or Discharges. Series ID 00 No Separation Issue 10 Lack of Work e.g. reduction in force temporary lay off 20 Voluntary Quit 30 Discharge 40 Labor Dispute 50 Military separation or Compelling Family Reason 60 Not separated partials -2 Not Applicab le Sample Type equals 2 and 4 only Edits Must be 00 to 69. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 4. 60 NAME Date of Separation Before Investigation SHORT NAME sepdatebef Definition Enter date MM DD YYYY of separation as defined by state law policy from la st employer used to determine code assigned in 58 . If the claimant has not been separated enter the last day worked but no later than the Key Week ending date if code in 58 is 60 -69. 01 01 0001 Information not available or missing 02 02 0002 Not Applicable Edits Cannot be less than 01 01 1900 . Must be less than or equal to 5 - Claim Date plus 14 days and greater than or equal to 5- Claim Date minus 731 days if 5 - Claim Date is not 02 02 0002 . Must be less than or equal to the Batch Week Ending Date and greater than or equal to the Batch Week Ending Date minus 731 days if 5 - Claim Date is 02 02 0002 . Can be 01 01 0001 . Must be 02 02 0002 if 90 - Action Flag is 8. Must be 02 02 0002 if Sample Type is 2 or 4. 61 NAME Date of Separation After Investigation SHORT NAME sepdateaft BAM OPERATIONS GUIDE B - 31 Definition Enter the date MM DD YYYY of separation as defined by state law policy from last em ployer after investigation as identified in 59 . If the claimant has not been separated enter the last day worked but no later than the Key Week ending date if code in 59 is 60 -69. 01 01 0001 Information not available or missing 02 02 0002 No t Applicable Sample Type equals 2 and 4 only or 59 - Reason for Sep. After 00 series or 90 -Action Flag is 8 Edits Cannot be less than 01 01 1900 . Must be less than or equal to 5 - Claim Date plus 14 days and greater than or equal to 5 - Claim Date minus 731 days if 5 - Claim Date is not 02 02 0002 . Must be less than or equal to the Batch Week Ending Date and greater than or equal to the Batch Week Ending Date minus 731 days if 5 - Claim Date is 02 02 0002 . Can be 01 01 0001 . Must be 02 02 0002 if 90 - Action Flag is 8. Must be 02 02 0002 if Sample Type is 2 or 4. Must be 02 02 0002 if 59 - Reason Sep. After 00 series. BAM OPERATIONS GUIDE B - 32 Nonseparation Information 62 NAME Nonseparation Issue Number Definition Enter the code that identifies the specific nonseparation denial selected for the sample if mul tiple denial determinations were issued for the same claim on the same date. -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Must be 0 to 99 or -2. Default value is 0. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 63 NAME Reason for Nonseparation Determination Before Investigation SHORT NAME nonsepbef Definition Enter the code that represents the reason for the nonseparation determination before the DCA investigation. The second digit is for opt ional state use to code more detailed information. 10 Able Issue 20 Available Issue 30 Work Search Issue 40 Disqualifying unreported income Issue 50 Refusal of Suitable Work Issue 60 Reporting registration Violation Issue 70 Other Issue e .g. alien athlete school seasonality employment status -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Must be 10 to 79. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 64 NAME Reason for Nonseparation Deter mination After Investigation SHORT NAME nonsepaft BAM OPERATIONS GUIDE B - 33 Definition Enter the code that the DCA investigation establishes as the correct nonseparation issue. The second digit is for optional state use to code more detailed information. 00 No Nonseparati on Issue 10 Able Issue 20 Available Issue 30 Work Search Issue 40 Disqualifying unreported income Issue 50 Refusal of Suitable Work Issue 60 Reporting registration Violation Issue 70 Other Issue e.g. alien athlete school seasonality empl oyment status -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Must be 00 to 79. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 65 NAME Recall Status Before Investigation SHORT NAME rclstatbef Definition Ent er code that indicates claimant s recall status for the determination under investigation. 0 No recall 1 Definite recall specific return date 2 Indefinite recall no specific return date -1 Information not available or missing -2 Not Appli cable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Must be 0 1 2 -1 or -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 66 NAME Recall Status After Investigation SHORT NAME rclstataft Definition Enter the correct recall s tatus code for the denial determination after investigation. 0 No recall BAM OPERATIONS GUIDE B - 34 1 Definite recall specific return date 2 Indefinite recall no specific return date -1 Information not available or missing -2 Not Applicable if the claimant withdre w claim after denial issued OR Sample Type equals 2 or 3 Edits Must be 0 1 2 -1 or -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 67 NAME Total Earnings for Week s Before Investigation SHORT NAME totearnbef Definition Enter total amount of earnings for weeks af fected by the determination under investigation. Do not include other income such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. 0 None Equals 9999 If 9 999 or more -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be 0 or -2. 69 - Earn. Deduct. Before must be 0 if 67 - Earnings Before is 0. Must be greater than or equal to 69 - Earn. Deduct. Before . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 68 NAME Total Earnings for Week s After Investigation SHORT NAME totearnaft Definition Enter whole dollar amount of earnings for weeks affected by the determination after investigation. Do not include other income such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. 0 None Equals 9999 If 9 999 or more -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be 0 or -2. Must be greater than or equal to 70 - Earn. Deduct. After . BAM OPERATIONS GUIDE B - 35 Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 69 NAME Earnings Deduction for Week s Before Investigation SHORT NAME earndedbef Definition Enter total amount deducted for all weeks affected by determination before investigation . Total deduction cannot exceed WBA times the number of weeks denied. Do not include other income such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. This amount may be less than amount reported on the certification by claimant because of earnings disregarded by law in computation of amount deducted. 0 None Equals 9999 If 9 999 or more -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be -2. Cannot be greater than 33 - WBA Before times 31 - No. Wks. Denied Bef ore if 31 - No. Wks. Denied Before is greater than 0. Must be less than 33 - WBA Before if 31 - No. Wks. Denied Before is 0. Must be 0 if 67 - Earnings Before is 0. Must be less than or equal to 67 - Earnings Before . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 70 NAME Earnings Deduction for Week s After Investigation SHORT NAME earndedaft Definition Enter the total amount deducted for all weeks affected by the determination after investigation. Total cannot exceed WBA times the number of weeks denied. Do not include other deductible in come such as pensions holiday pay vacation pay pay in lieu of notice separation pay etc. 0 None Equals 9999 If 9 999 or more -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Cannot be greater than 32 - No. Wks. Denied After times the sum of 34 - WBA After plus b dca vallim.max val for allowaft 55 if 32 - No. Wks. Denied After is greater than 0. BAM OPERATIONS GUIDE B - 36 Must be less than the sum of 34 - WBA After plus b dca vallim.max val for allowaft 55 if 32 - No. Wks. Denied After is 0. Must be 0 if 68 - Earnings After is 0. Must be less than or equal to 68 - Earnings After . 70 - Earn. Deduct. After plus 74 - Other Income Deductions Aft must be less than equal to 36 - MBA After . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 71 NAME Total Other Deductible Income for Week s Before Investigation SHORT NAME othdedincbef Definition Enter total whole dollar amo unt of other income deductible under state law and which was included in the determination before investigation. Include pension received for the denial period regardless of effect on the payment amount using the state s method of determining the week ly amount of the pension. Include all types of deductable income for the denial period such as holiday pay vacation pay pay in lieu of notice separation pay etc. 0 None Equals 9999 If 9 999 or more -2 Not Applicable if the claimant withdrew c laim after denial issued OR Sample Type equals 2 or 3 EXAMPLE Claimant has a WBA of 225. During the period under investigation the claimant received payment in lieu of notice of 200 and a pension payment of 100 financed by a base period employer. In this state both types of income are deductible however the pension provision requires only a 50 percent deduction. The amount entered in this field would be 300 not 250 because of the instruction to enter a figure including the total amount of p ension regardless of its effect on the amount of benefit payment the claimant received. Edits Can be 0 or -2. Must be greater than or equal to 73 - Other Income Deductions Bef . 73 - Other Income Deductions Bef must be 0 if 71 - Other Deductible Inc. Before is 0. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 72 NAME Total Other De ductible Income for Week s After Investigation SHORT NAME othdedincaft Definition Enter the total whole dollar amount of other income deductible under state law affected by determination after investigation. Include pension BAM OPERATIONS GUIDE B - 37 received for the deni al period regardless of effect on the payment amount using the state s method to determine the weekly amount of the pension. Also include all deductible income such as holiday pay vacation pay pay in lieu of notice separation pay etc. See example fo r 71 Total Other Deductible Income for Week s Before Investigation. 0 None -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be 0 or -2. Must be greater than or equal to 74 - Other Income Deductions Aft . 74 - Other Income Deductions Aft must be 0 if 72 - Other Deductible Inc. After is 0. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 73 NAME Other Income Deductions for Week s Before Investigation SHORT NAME othdedsbef Definition Enter total amount in whole dollars deducted due to pension holiday pay vacation pay pay in lieu of notice separation pay etc. in all weeks affected by determination under investigation. Total deduction cannot exceed WBA times the number of weeks denied. 0 None -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be 0. Cannot be greater than 33 - WBA Before times 31 - No. Wks. Denied Before if 31 - No. Wks. Denied Before is greater than 0. Must be less than 33 - WBA Before if 31 - No. Wks. Denied Before is 0. Must be 0 if 71 - Other Deductibles Inc. Before is 0. Must be less than or equal to 71 - Ot her Deductibles Inc. Before . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 74 NAME Other Income Deductions for Week s After Investigation SHORT NAME othdedsaft Definition Enter total amount in whole dollars deducted due to a pension holiday pay vacation pay pay in lieu of notice separation pay etc. in all weeks BAM OPERATIONS GUIDE B - 38 affected by the determination after investigation. Total cannot exceed WBA times the number of weeks denied. 0 None -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be 0. Cannot be greater than 32 - No. Wks. Denied After times the sum of 34 - WBA After plus b dca vallim.max val for allowaft 55 if 32 - No. Wks. Denied After is greater than 0. Must be less than the sum of 34 - WBA After plus b dca vallim.max val for allowaft 55 if 32 - No. Wks. Denied After is 0. Must be 0 if 72 - Other Deductibles Inc. After is 0. Must be less than or equal to 72 - Other Deductibles Inc. After . 70 - Earn. Deduct. After plus 74 - Other I ncome Deductions Aft must be less than equal to 36 - MBA After . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 75 NAME Work Search Requirements SHORT NAME wsreq Definition Ent er the appropriate code that applied to the determination under investigation according to UI law and policy. 1 Required to actively seek work in addition to union contact if applicable 2 An agency directive written or verbal temporarily susp ended the claimant s normal work search for the Denial period affected by the determination. 3 Union deferral seeking work only through union 4 Job attached deferral temporary lay -off recall partial industry attached 5 Other deferrals disability school etc. -2 Not Applicable no active work search policy or Sample Type equals 2 or 3 . Edits Must be 1 to 5 or -2. Cannot be 1 if 76 - Contacts is -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. Stamp Edits BAM OPERATIONS GUIDE B - 39 Must be 1 2 -2 or NULL. Cannot be 1 if 76 - Contacts is -2. 76 NAME Number of Job Contacts L isted SHORT NAME jobcon Definition Enter number of all job contacts indicated from any source. Note If claimant sought work in denial period although not required to do so enter number of contacts and make appropriate verifications. 0 No conta cts were indicated -1 Information is missing or not available -2 Not Applicable if claimant not required to seek work and claimant did not seek work OR Sample Type equals 2 or 3 Edits Must be within the validation range set by state agency. Can be 0 -1 or -2. Must be -2 if 75 - WS Requirement is -2. Cannot be -2 if 75 - WS Requirement is 1. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. Stamp Edits Must be -2 or NULL. Cannot be -2 if 75 - WS Requirement is 1. 77 NAME Numb er of Job Contacts Made Prior to the Denial Period but Used to Satisfy Work Search Requirements for the Denial Period SHORT NAME prjobcon Definition Enter number of work search contacts made prior to the denial period if used to satisfy the state s work search requirements. 0 No contacts were indicated -1 Information is missing or not available -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Must be within the validation range set by state agency. Can be 0 -1 or -2. Must be -2 if 75 - WS Requirement is -2. Must be -2 if 90 - Action Flag is 8. BAM OPERATIONS GUIDE B - 40 Must be -2 if Sample Type is 2 or 3. Stamp Edits Must be -2 or NULL. 78 NAM E Number of Work Search Contacts Investigated for Eligibility SHORT NAME wsconinv Definition Enter total number of work search contacts investigated regardless of investigator s determination regarding acceptability. Do not include here any wor k-search contacts that were not investigated for DCA. 0 No contacts were investigated -2 Not Applicable if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be 0 or -2. Must be -2 if 75 - WS Requirement is -2. Must be -2 if 76 - Contacts and 77 - Prior Contacts are less than 0. Must be less than or equal to 76 - Contacts if 77 - Prior Contacts is less than 0 . Must be less than or equal to 77 - Prior Contacts if 76 - Contacts is less than 0. Must be less than or equal to the total of 76 - Contacts and 77 - Prior Contacts . Must be equal to the total of 79 - Contacts Acc. and 80 - Contacts Unacc and 81 - Contacts Unver . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. Stamp Edits Must be 0 -2 or NULL 79 NAME Number of Acceptable Work Search Contacts SHORT NAME wsconok Definition Include only work search contacts for which documentat ion exists in DCA file that such contacts were made by claimant and were acceptable contacts within state s written law policy on active search for work. -2 Not Applicable no WS Contacts investigated OR if the claimant withdrew claim after denial issue d OR Sample Type equals 2 or 3 Edits BAM OPERATIONS GUIDE B - 41 Can be -2. Must be -2 if 75 - WS Requirement is -2. Must be -2 if 78 - Contacts Inv is -2. Cannot be -2 if 78 - Contacts Inv is not -2. Must be 0 if 78 - Contacts Inv is 0. Must be less than or equal to 78 - Contacts Inv . 79 - Conta cts Acc plus 80 - Contacts Unacc plus 81 - Contacts Unver must be equal to 78 - Contacts Inv . Must be -2 if 90 - Action Fla g is 8. Must be -2 if Sample Type is 2 or 3. 80 NAME Number of Unacceptable Work Search Contacts SHORT NAME wsconnotok Definition Include on ly job contacts for which written documentation exists in DCA file that such contacts were not made by the claimant or were made but are unacceptable within the framework of state s written law or policy. -2 Not Applicable no WS Contacts investigated O R if the claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be -2. Must be -2 if 75 - WS Requirement is -2. Must be -2 if 78 - Contacts Inv is -2. Cannot be -2 if 78 - Contacts Inv is not -2. Must be 0 if 78 - Contacts Inv is 0. Must be less than or equal to 78 - Contacts Inv . 79 - Contacts Acc plus 80 - Contacts Unacc plus 81 - Contacts Unver must be equal to 78 - Contacts Inv . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 81 NAME Number of Work Search Contacts for the Deni al Period that Could Not Be Verified as Either Acceptable or Unacceptable SHORT NAME wsconunver Definition Include the work search contacts for which there was insufficient information to make a judgment of their acceptability within the state s wr itten law policy on work search. BAM OPERATIONS GUIDE B - 42 2 Not Applicable no WS Contacts investigated OR if claimant withdrew claim after denial issued OR Sample Type equals 2 or 3 Edits Can be -2. Must be -2 if 75 - WS Requirement is -2. Must be -2 if 78 - Contacts Inv is -2. Cannot be -2 if 78 - Contacts Inv is not -2. Must be 0 if 78 - Contacts Inv is 0. Must be less than or equal to 78 - Contacts Inv . 79 - Contacts Acc plus 80 - Contacts Unacc plus 81 - Contacts Unver must be equal to 78 - Contacts Inv . Must be -2 if 90 - Action Flag is 8. Must be -2 if Sam ple Type is 2 or 3. 82 NAME Labor Exchange Registration Required SHORT NAME leregreq Definition Enter the appropriate code that applies according to law and policy. Use code 2 only if the state does not require registration or there is writ ten law policy that provides for non -registration under certain circumstances e.g. temporary lay -off union membership and such non -registration policy is applicable to claimant. 1 Yes per state law 2 No 3 Yes as a result of profiling 4 Yes for both reasons -2 Not Applicable Edits Must be 1 to 4 or -2. 84 - LE Deferred must be -2 if 82 - LE Reg. Req. is 1 3 or 4. 84 - LE Deferred must be 1 to 7 if 82 - LE Reg. Req. is 2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. Stamp Edits Must be 1 to 4 -2 or NULL. 83 NAME Actively Currently Registered with Labor Exchange as of Determination Under Investigation SHORT NAME lereg BAM OPERATIONS GUIDE B - 43 Definition Enter the appropriate code that applies to the denial period. State s written law policy and procedures govern whether claimants are required to be registered with the Employment Services and what constitutes registration. DCA coding should be consistent with such law policy and procedures. 1 Registered with the Employment Services and has received one or more staff assisted services during the current benefit year 2 Not registered with Employment Services and has not used self -help services from the American Job Center delivery system during the current benefit year 3 Not registered with Employment Services but has received staff assisted services or has used se lf-help services from the American Job Center delivery system during the current benefit year 4 Registered with the Employment Services but has received no staff assisted services during the current benefit year -1 Information not available or missing -2 Not Applicable if the claimant withdrew claim after denial issued OR the Sample Type is Monetary 2 or Separation 3 Edits Must be 1 to 4 -1 or -2. 85 - LE Referrals cannot be -2 if 83 - LE Reg Services is 1. 85 - LE Referrals must be -2 if 83 - LE Reg Services is 2. 85 - LE Referrals must be 0 if 83 - LE Reg Services is 4. Must be -2 if 82 - LE Requirement is -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. Stamp Edits Must be 1 -2 or NULL. 84 NAME Reason Labor Exchange Registration Deferred SHORT NAME leregdef Definition Enter appropriate code. 1 Union member 2 Job attached 3 Partial 4 Seasonal 5 Appro ved training BAM OPERATIONS GUIDE B - 44 6 Local Office Policy 7 Other -2 Not Applicable if the claimant withdrew claim after denial issued OR the Sample Type is Monetary 2 or Separation 3 Edits Can be 1 to 7 or -2. Must be -2 if 82 - LE Reg. Req is 1 3 4 or -2. Must be 1 to 7 if 82 - LE Reg. Req is 2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. Stamp Edits Must be -2 or NULL. 85 NAME Number of Labor Exchange Referrals SHORT NAME lerefers Definition Enter number of times Employment Services referred claimant for employment during current benefit year up to and including the period a ffected by the denial determination. 0 No referrals while registered in current benefit year -1 Information missing or not available or missing -2 Not Applicable not registered during current benefit year OR claimant withdrew claim after denial is sued OR Sample Type equals 2 or 3 Edits Must be within the validation range set by state agency. Can be -1 or -2. Cannot be -2 if 83 - LE Reg Services is 1. Can be 0 if 83 - LE Reg Services is 1. Must be 0 if 83 -LE Reg Services is 4. Must be -2 if 83 - LE Reg Services is 2 or -2. Must be -1 if 83 - LE Reg Services is -1. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 86 NAME Registered with Private Employment Agency SHORT NAME privagreg Definition Enter code that applied as of the denial period. 1 Yes 2 No BAM OPERATIONS GUIDE B - 45 -1 Information miss ing or not available -2 Not Applicable if the claimant withdrew claim after denial issued OR the Sample Type is Monetary 2 or Separation 3 Edits Must be 1 2 -1 or -2. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. 87 NAME Number of Private Employment Agency Referra ls SHORT NAME privagref Definition Enter the number of times the claimant was referred for employment by a Private Employment Agency during the Denial period. Do not include leasing agencies. 0 registered but not referred -1 Information not a vailable or missing -2 Not Applicable Edits Must be within the validation range set by state agency. Cannot be -2 if 86 - Regis. Priv. Agency is 1. Mus t be -2 if 86 - Regis. Priv. Agency is 2. Must be -1 if 86 - Regis. Priv. Agency is -1. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 88 NAME Union Referral Status SHORT NAME unrefstat Definition Enter appropriate code that applies to the denial period after appropriate verification. 0 Claimant NOT a member of a union 1 Clai mant is a member in good standing of a union with a hiring hall and was eligible to be referred by the union during the denial period 2 Claimant is a member of a union with a hiring hall but was not eligible for union referral 3 Claimant is a member of a non -hiring hall union -1 Information is missing or not available -2 Not Applicable Edits Must be 0 to 3 -1 or -2. BAM OPERATIONS GUIDE B - 46 Must be -2 if 90 - Action Fla g is 8. Must be -2 if Sample Type is 2 or 3. 89 NAME Number of Union Referrals SHORT NAME unref Definition Enter number of times that a unio n with a hiring hall referred claimant for employment during the denial period. All such referrals should be verified. Do not include referrals associated with a non -hiring -hall union. -1 Information is missing or not available -2 Not Applicabl e Edits Must be within the validation range set by state agency. Can be -2. Must be -1 if 88 - Union Referral Status is -1. Must be -2 if 88 - Union Referral Status is 0 2 or 3. Can be 0 only if 88 - Union Ref erral Status is 1. Cannot be -2 if 88 - Union Referral Status is 1. Must be -2 if 90 - Action Flag is 8. Must be -2 if Sample Type is 2 or 3. BAM OPERATIONS GUIDE B - 47 Case Action and Error Issue Information The outcome of each case in vestigated is a set of data about that claim and classification as to whether or not the denial was proper. Each denial sampled for BAM must be accounted for in the coding and analysis of program data because a single case represents a very large number of denials in the statewide population. At the end of a set measurement period the coded findings of all completed cases are analyzed based on information available. This part provides specific instructions for recording the propriety of denials and for closing cases and classifying errors detected during the investigations. 90 NAME Action Code Flag SHORT NAME actflag Definition Enter the appropriate code. 0 Monetary eligibility established upon receipt of CWC UCFE and or UCX wage c redits or monetary eligibility established as a result of the application of an alternate base period ABP or extended base period EBP . Claimant eligibility initially denied. 1 Proper denial determination payment. 2 Overpayment established or WBA dependent s allowance entitlement MBA or remaining balance RB decreased which was later officially reversed. DCA agrees with the official action. 3 Supplemental check issued offset applied or WBA dependent s allowance entitlement MBA or remaining balance RB increased which was later officially reversed. DCA agrees with the official action. 8 Claimant withdrew claim after denial issued. 9 Improper payment determination. Edits Must be 0 1 2 3 8 or 9. If 90 - Action Flag is 0 3 - Sample Type must be 2 Monetary AND 43 - Reason for Monetary Denial After Investigation must be 00 -09 AND 22 - Program must be 2 3 4 5 6 or 7 OR 23 - CWC must be 1 3 4 or 6 OR BAM OPERATIONS GUIDE B - 48 56 - Monetary Redetermination must be 3. If 90 - Action Flag is 8 Neither 22 - Program nor 23 - CWC can be NULL. 91 NAME Ini tial Determination Appealed SHORT NAME detapp Definition Enter the appropriate code as of the date the investigator completed the case. 0 Denial not appealed 1 Claimant appealed 2 Employer appealed 3 Other interested party appeale d -2 Not applicable Edits Must be 0 to 3 or -2. 92 - Results of Appeal of Initial Determination must be 0 if 91 - Initial Det. Appealed is 0. 92 - Results of Appeal of Initial Determination must be 1 to 6 if 91 - Initial Det. Appealed is 1 2 or 3. 92 NAME Results of Appeal of Initial Determination SHORT NAME apprslt Definition Enter the appropriate code denoting the results of the appeal of the initial determination that denied eligibility. Record status of the appeal as of the date the investigator completed of the case. 0 No appeal fi led 1 Affirmed eligible 2 Affirmed ineligible 3 Reversed eligible 4 Reversed ineligible 5 Appeal decision pending 6 Original determination redetermined by state -2 Not applicable Edits Must be 0 to 6 or -2. 91 - Initial Det. Appealed must be 0 if 92 - Results of Appeal of Initial Determination is 0. BAM OPERATIONS GUIDE B - 49 91 - Initial Det. Appealed must be 1 to 3 if 92 - Results of Appeal of Initial Determination is 1 to 6. 91 - Initial Det. Appeale d must be -2 if 92 - Results of Appeal of Initial Determination is -2. 93 NAME Investigation Completed SHORT NAME invcomp Definition Enter code of 1 when case investigation has been completed i.e. after the investigator has finished all fi eldwork reports determinations and coding. Entry of this character will only be allowed if all previous required data elements have been coded. Entering 1 will automatically enter the current date in the next field of the computer record. Edits Mus t be 1. No DCI field can be NULL. Claim Type cannot be 0 when claim date is 02 02 0002 for Sample Type 2 case. Claim Type cannot be greater than 0 when claim date is 02 02 0002. 94 NAME Date Investigator C ompleted Case SHORT NAME invcompdate Definition Automatically filled upon entry of code 1 in Investigation Completed . Edits None Automatically filled 95 NAME Supervisory Review Completed SHORT NAME suprevcomp Definition Enter code o f 1 when supervisor has reviewed and approved completed case. Enter code 0 when the supervisor has cleared the completed case without review. Entry in this filed will is only allowed if item Investigation Completed above has been coded 1. Entering 1 or 0 will automatically enter the current date in the next field of the computer record. Edits Must be 0 or 1. Will be allowed only if 93 - Inv. Completed is 1. 96 NAME Date Supervisor Completed Case SHORT NAME supcompdate BAM OPERATIONS GUIDE B - 50 Definition Automatically filled upon entry of code 0 or 1 in field Supervisory Approval Completed . Edits None Automatically filled 97 NAME Supervisor Identif ication SHORT NAME supvid Definition The supervisor identification name is the name of the supervisor who completed the case investigation. The login name is obtained from the etc passwd system file. Edits None Automatically filled BAM OPERATIONS GUIDE B - 51 Coding DCA Error Issues When the denial is not a proper denial code 9 is entered into DCA Element 90 -Action Code Flag. When code 9 is entered the system retrieves a new screen Error Issue Information screen for data entry of issues. This interrupts completi on of DCA Elements 91 through 97. The user will see a new screen into which individual issues or wrong denials are to be recorded. Please note that if Action Code Flag equals 0 1 2 3 or 8 the Error Issue Information screen will not be displayed. Th e Error Issue Information screen records the following information for each issue 98 Dollar Amount of Error 99 Error Issue Action Code 100 Error Cause 101 Error Responsibility 102 Error Detection Point 103 Prior Agency Action 104 Prior Employer Action 105 DCA Action Appealed 106 Prior Claimant Action States may modify the last digits of the codes for five of these items to provide more detailed information for their use Error Cause 100 Error Detection Point 102 Prior Agency Action 103 Prior Employer Action 104 and Prior Claimant Action 106 . The last digit in each of these codes is zero. State s may choose to develop additional categories using any digits from 1 -9 to provide further detail in these areas. Definitions and explanations for the above data elements are detailed below 98 NAME Dollar Amount of Error SHORT NAME totamt Definition Enter the total amount of error only for the week s affected by the denial determination selected for investigation. R ound to nearest whole dollar amount. Edits Can be 0. Must be 0 if 99 - Action Code is 24. Cannot exceed State Maximum Benefit Amount MBA plus State Maxi mum Dependents Allowance b vallim.max val mbaaft b vallim.max val allowaft . 99 NAME Error Issue Action Code SHORT NAME action BAM OPERATIONS GUIDE B - 52 Definition The Error Issue Action Code identifies the type of error using numeric codes. The three 3 type of er ror action codes include a PROPER DENIAL DIFFERENT WRONG ISSUE OR REASON 30 Claimant was properly denied but for wrong or different reason section of law. b IMPROPER DENIAL DETERMINATIONS UNDERPAYMENTS 20 DCA investigation determines th at the denial determination was improper or benefit payment was too sm all and official agency action now finds the claimant to be eligible or entitled to a supplemental check issued offset applied or increase in WBA dependents allowance entitlement MBA or remaining balance RB . 21 DCA investigation determines denial determination was improper or payment was too small although technically proper due to finality rules. 22 DCA investigation determines denial determination was improper or paymen t was too small although technically proper due to rules other than finality. 23 DCA investigation determines denial determination was improper or payment was too small supplemental check issued offset applied which was later officially reversed rev ised adjusted or modified and BAM disagrees with the official action. 24 DCA investigation determines that the denial determination was improper but no payment is due to the claimant. Requires Error Cause code 710 or 720 . Note Code 24 is used to code DCA investigation findings in which the claimant was improperly denied for the specific issue selected for the DCA sample but the claimant is not entitled to UI benefits as of the date that the DCA case is closed by the supervisor. This is due to ei ther 1 separate official action s by the state agency or 2 the state has issued a nonmonetary determination denying eligibility for UI benefits but no weeks have been claimed as of the date that the DCA case was completed. c OVERPAYMENTS 10 Fra ud Overpayment Voided Offset. BAM OPERATIONS GUIDE B - 53 11 Nonfraud Recoverable overpayment voided offset. 12 Nonfraud Non -recoverable Overpayment or official action taken to adjust future benefits by decreasing WBA MBA KWDA or RB. 13 DCA investigation determines paym ent was too large although payment is technically proper due to finality rules. 14 DCA investigation determines payment was too large except for formal warning rule that prohibits official action. Payment technically proper due to law rules requi ring formal warnings for unacceptable work search efforts. 15 DCA investigation determines payment was too large although payment technically proper due to rules other than finality or formal warning rules for unacceptable work search efforts. 16 Overpayment established or WBA KWDA entitlement or RB decreased which was later officially reversed revised adjusted or modified and DCA disagrees with the official action. Edits Must be 10 -16 20 -24 or 30. 100 - Cause must be a 700 -709 if 99 - Action Code is 30. 100 - Cause must be a 710 -729 if 99 - Action Code is 24. Cannot be 14 if 75 - WS Requirement is -2. Cannot be 10 -16 if Sample Type is 2 and 30 - Original Amount Paid is 0. 100 NAME Error Cause SHORT NAME cause Definition Enter the code t o indicate the cause reason for the error. Enter appropriate code from below. The last digit of this code is reserved for state use to provide greater detail as to the cause of error. a In the Benefit Year unreported or errors in reporting recordi ng earnings or days hours of work affecting the determination under investigation due to 100 Unreported concealed earnings or days hours of work. 110 Earnings or days hours of work incorrectly estimated reported recorded or deducted. 120 Error s in reporting or unreported Severance Pay. BAM OPERATIONS GUIDE B - 54 130 Errors in reporting or unreported Vacation Pay. 140 Errors in reporting or unreported Social Security or pension benefits. 150 Other causes related to reporting or recording of earnings or days hour s of work for the denial period. b In the Base Period errors in Reporting Recording Earnings or Weeks Days or Hours of Work affecting the determination due to 200 Earnings or weeks days hours of work incorrectly estimated reported recorded. 210 One or more base period employers not reported by claimant. 220 Earnings or weeks days hours of work not reported by employer. 230 Other causes related to reporting recording of earnings or weeks days hours of work for base period. 240 Misclas sified worker. Employer misclassified the claimant as an independent contractor. 248 Misclassified worker. Claimant improperly classified as an independent contractor however the employer furnished claimant a 1099 earnings statement. 249 Misclassi fied worker. Claimant improperly classified as an independent contractor and the employer did not furnish the claimant with a 1099 earnings statement. 250 Alternative Base Period . An error was made in recording or reporting wages used in the alternative base period monetary determination. c Separation Issues due to 300 Voluntary Quits 310 Discharges 320 Other causes related to separation issues. d Eligibility Issues due to BAM OPERATIONS GUIDE B - 55 400 Ability to work 410 Availability for work 420 Activ e work search 430 Refusal of suitable work 440 Self -employment 450 Illegal alien status 460 Reporting requirements Failed to report 470 Other causes related to eligibility issues 480 Claimant filed UI claim knowingly using the identity name social security number address employer or other information identifying a specific individual of another person without that person s knowledge or permission in order to obtain UI benefits . e Dependents Allowances Incorrect due to 500 Dependents information incorrectly reported recorded or allowance incorrectly calculated. 510 Other causes related to dependents allowances. f Other Causes due to 600 Benefits paid during a period of disqualification even though a stop - pay order was in effect. 610 Redetermination at deputy level or reversal appeal or higher authority . 620 Back pay award. 630 All other causes. 638 Fraud outside of Key Week caused the Key Week to be improper. g Other causes due to a clai mant being properly denied but for wrong reason or section of law. BAM OPERATIONS GUIDE B - 56 700 Claimant properly denied but the determination had a procedural implementation error e.g. denial based on wrong reason or section of law applicable dates of the denial are incor rect . Code valid only for Error Issue Action code 30 . Default code is 700 codes 701 -709 are reserved for state option use. Note The definition of this code has been broadened to include any procedural or implementation error to reflect DCA findi ngs that the claimant was properly denied but an error was committed in the way that state law was applied or cited in the determination or how the determination was implemented. 710 Denial issue subject to DCA investigation was decided improperly but claimant not entitled to benefits as of the date that the DCA investigation was completed due to other issues affecting the claim. Code valid only for Error Issue Action code 24 . Default code is 710 codes 711 -719 are re served for state option use. Note This code is used when the claimant is ineligible for UI benefits as of the date that the DCA case was completed due to separate official agency action s . BAM DCA investigators should not make any determination of the propriety of the other actions that have resulted in the claimant s ineligibility for UI benefits. 720 Denial issue subject to DCA investigation was decided improperly but claimant not entitled to benefits as of the date the DCA investigation was completed because no week was claime d. Code valid only for Sample Type 3 or 4 and Error Issue Action code 24. Default code is 720 codes 721 -729 are reserved for state option use. Note This code is used when the agency has issued a nonmonetary determination denying eligibility for U I benefits but no weeks have been claimed as of the date that the DCA case was completed. 730 Alternative Base Period Claimant properly denied however an error was made in recording or reporting wages used in the alternative base period monetary deter mination or an alternative base period was not considered no documentation of ABP considerations . Edits Must be 100 -159 200 -259 300 -329 400 -489 500 -519 600 -639 or 700 -739. Must be 420 if 99 - Action Code is 14. Must be 700 -709 or 730 -739 if 99 - Action Code is 30. BAM OPERATIONS GUIDE B - 57 Cannot be 250 -259 if 99 - Act ion Code is 30 and Sample Type is 2 . Must be 710 -719 if 99 - Action Code is 24 and Sample Type is 2 . Must be 710 -729 if 99 - Action Code is 24 and Sample Type is 3 or 4 . Cannot be 420 if 75 - WS Requirement is -2. 101 NAME Error responsibility SHORT NAME resp Definition Enter ALL the appropriate codes to indicate the party or parties responsible by action or inaction for the payment error. Do not repeat a given code even if more than one party per category applied e.g. if more than one employer or more than one third party was responsible . Responsibility is a four - position data element. Each position is c oded with the appropriate code for the responsible party or zero 0 according to the following table ERROR RESPONSIBILITY A Claimant 0 Not responsible 1 Responsible B Employer 0 Not responsible 2 Responsible C Agency 0 Not responsible 3 Responsible D Third Party 0 Not responsible 4 Responsible Edits Cannot have an Employer Responsibility entry if 104 - Prior Employer Action has a series code of 70. Must contain a 2 if 104 - Prior Employer Action equals 20 to 59. Must contain a 1 if 106 - Prior Claimant Action equals 20 to 59. Must contain a 1 if 99 - Error Action Code equals 10. Must have an Agency Responsibility entry if 103 - Prior Agency Action has a series code of 30 40 50 or 80. 102 NAME Error Detection Point SHORT NAME detec tpt Definition E nter the code that indicates the point where the error was first detected in the DCA investigation. The last digit of this code is reserved for state use in providing greater detail 0 9 State Information Data Exchange System SIDE S 0 SIDES Information Adequate and Timely 1 SIDES process issues dealing with information adequacy BAM OPERATIONS GUIDE B - 58 2 SIDES process issues dealing with response timeliness 3 SIDES process issues dealing with response processing in the state 4 SIDE S process issues dealing with response client server processing 5 SIDES process issues dealing with web based response server processing 6 Attachments to the SIDES response inconsistent with response separation type i.e. layoff with documented misconduct quit information attached Code 99 with separation issue documentation attached etc. 7 SIDES response Claimant not employed by employer state processing and or state follow -up 8 SIDES response Third party administer TPA does not r epresent employer state processing and or state no follow -up 9 TPA and or Employer SIDES response code 99 10 Verification of work search contact 20 Verification of wages and or separation 30 Claimant interview 40 Verification of eligibilit y with 3rd parties 50 UI Records 60 Employment Service records 70 Verification with union 80 Crossmatch of claimant SSN with state or National Directory of New Hires States can use codes 81 through 89 to document point of detection subsequent to new hire directory match. 81 Verification of work search contact 82 Verification of wages and or separation BAM OPERATIONS GUIDE B - 59 83 Claimant interview 84 Verification of eligibility with 3 rd parties 85 UI records 86 Employment Services records 87 Verification with a labor union 88 Second digit reserved for state use 89 Second digit reserved for state use 90 Crossmatch of claimant SSN with state or national wage record files States can use codes 91 through 99 to document point of det ection subsequent to wage record match. 91 Verification of work search contact 92 Verification of wages and or separation 93 Claimant interview 94 Verification of eligibility with 3 rd parties 95 UI records 96 Employment Services rec ords 97 Verification with a labor union 98 Second digit reserved for state use 99 Second digit reserved for state use Edits Must be 0 to 99. 103 NAME Prior Agency Action SHORT NAME agact Definition A code is assigned which in dicates any actions taken by the state on the issue as of the date sample selected. Enter the appropriate code from BAM OPERATIONS GUIDE B - 60 below. The last digit of this code is reserved for state use in providing greater detail 10 Official procedures had been followed and forms had been fully completed but issue was not detectable by normal procedures. 20 State was in the process of resolving issue and took correct action before DCA investigation completed or state had correctly resolved issue prior to sample being selec ted. 30 State identified issue prior to selection but took incorrect action. 40 State had sufficient documentation to identify that there was an issue but did not resolve the issue. 50 Official procedures forms had not been properly followed com pleted by state thereby precluding ability to detect issue. 60 State agency had detected payment error as a result of crossmatch of claimant SSN with state or National Directory of New Hires and had taken official action to establish overpayment for re covery or issued supplemental check or increased claimant s WBA MBA RB before the BAM investigation was completed. 70 State agency had detected payment error as a result of crossmatch of claimant SSN with state or national wage record files and had taken official action to establish overpayment for recovery or issued supplemental check or increased claimant s WBA MBA RB before the BAM investigation was completed. 80 Agency provided incorrect information or instructions to claimant employer o r third party. 90 Agency based determination on incorrect information provided by another state workforce agency. Edits Must be 10 to 99. Cannot have a series entry of 30 40 50 or 80 if 101 - Responsibility does not have an Agency Responsible entry 3 . 104 NAME Prior Employer Action SHORT NAME empact BAM OPERATIONS GUIDE B - 61 Definition A code is assigned to indicate any actions taken by the employer affecting the issue as of the date sample was selected. Enter the appropriate code from below. The last digit of this code is reserved for state use to provide greater detail regarding employer action. 10 Employer provided adequate information to state in a tim ely manner for determination. 20 Employer provided adequate information after due date for determination. 30 Employer provided inadequate incorrect information in a timely manner for determination. 40 Employer provided inadequate incorrect informa tion after due date for determination. 50 Employer did not respond to request for information. 60 Employer as an interested party was not requested by agency to provide information for determination. 70 Not an employer related issue. 80 -89 Em ployer failed to report the claimant as a new hire as mandated by law and this lack of action permitted the overpayment to occur. e.g. concealed earnings separation error . 91 Employer representative provided adequate information to state in a timel y manner for denial determination. 92 Employer representative provided adequate information after due date for denial determination. 93 Employer representative provided inadequate incorrect information in a timely manner for denial determination. 94 Employer representative provided inadequate incorrect information after due date for denial determination. 95 Employer representative did not respond to request for information. 96 Employer representative on behalf of the Employer as an inte rested party was not requested by agency to provide information for denial determination. BAM OPERATIONS GUIDE B - 62 Edits Must be 10 to 79 80 to 89 or 91 to 96. Cannot have a series entry of 70 if 101 - Responsibility has an Employer Responsible entry 2 . 105 NAME DCA Action Appealed SHORT NAME actapp Definition Enter the appropriate code from below for appeals filed as a result of DCA action on the denial determin ation. The last digit of this code is reserved for state use to provide greater detail regarding the appeal. 10 No appeal filed against DCA determination. 20 Claimant appealed DCA determination and employer was an interested party. 30 Claima nt appealed DCA determination and employer was not an interested party. 40 Employer appealed DCA determination and claimant was an interested party. 50 Both claimant and employer appealed DCA determination. 60 State appealed DCA determination. 70 Not an appealable DCA determination. Edits Must be 10 to 79. 106 NAME Prior Claimant Action SHORT NAME clmtact Definition A code is assigned to indicate any actions taken by the claimant affecting the issue as of the date sample was sele cted. Enter the appropriate code from below. The last digit of this code is reserved for state use to provide greater detail regarding claimant action. 10 Claimant provided adequate and timely information to state for determination. 20 Claimant provi ded adequate information to state after due date for determination. BAM OPERATIONS GUIDE B - 63 30 Claimant provided timely but inadequate incorrect information to state for determination. 40 Claimant provided inadequate incorrect information to state after due date for determin ation. 50 Claimant did not respond to state request for information. 60 State did not request the claimant to provide information. Edits Must be 10 to 69. BAM OPERATIONS GUIDE B - 64 REOPEN INFORMATION reoptype NAME Reopen Case SHORT NAME Reopen Case Definiti on Enter one of the following codes 3 State has recognized an error in the data of this closed case and has made the correction s . 4 An appeal decision requires changes to the data of a closed case. 5 Data of a closed case were changed as a res ult of a monitor review. 6 Case reopened pending further information. 9 Data of a closed case were changed or payment accuracy status updated as a result of additional information obtained through investigation methods other than crossmatch with new hire or wage records. Edits Must be 3 4 5 6 9 or null reopdate NAME Reopen Case Date SHORT NAME Reopen Case Date Definition The date that identifies when a case was reopened. The BAM software system will automatically set it as curren t date for the Reopen Case Codes 3 4 or 5. The field will remain NULL when the Reopen Case Code is 6. Edits System entered date reopid NAME Reopen Case Identification SHORT NAME Reopen ID Definition The login ID of the person p erforming th e reopen function.