TEGL9_11.pdf

ETA Advisory File Text

2 Investment Act of 1998 and the Wagner-Peyser Act 73 FR 72853 Dec. 1 2008 OMB No. 1205-0398 3. Background . TEGL 26-10 issued May 10 2011 announced Program Year PY 2011 WIA allotments to states. In this Change 1 TEGL we inform states that recent Congressional actions contained in the two short-term Continuing Approp riations Acts of 2012 P.L. 112-33 and P.L. 112-36 have caused the Employment an d Training Administration to adjust some of these initial figures. It should be no ted that there were no changes made to the WIA Youth Activities funds available April 1 2011 nor to the base portion of funding for Adult and Dislocated Worker activities that were made available July 1 2011. However the short-term Continuing Appropriations Acts put into effect a temporary rate of operations reduction 1.503 percent for the FY 2012 advance WIA Adult and Dislocated Worke r program funds see sections 101 and 115 of both Acts . The revised allotment levels are listed in the attachments to this TEGL. Additionally in TEGL 26-10 states were informed that Congress decreased the level of PY 2011 base funds that Governors may reserve for statewide activities by 10 percentage points from 15 percent to 5 percent. At that time there was some uncertainty whether this reduction also would apply to the FY 2012 a dvance portion of Adult and Dislocated Worker PY 2011 funding which typically becomes available in October 2011. Pursuant to section 133 in each of the Conti nuing Appropriations Acts of 2012 this TEGL clarifies that the reduction in the Governors Reserve does apply to all base and advance PY 2011 funds. 4. Distribution of WIA Funds in PY 2011 . a Within State Allocations of Adult and Youth Allotments . The distribution of the PY 2011 allotments must conform with the requirement that 1 A minimum of 95 percent of each state s revised Adult allotment wil l be allocated to local area activities and 2 A maximum of 5 percent of each state s revised Adult allotment may be used for statewide activities as authorized under WIA. b Within State Allocations of Dislocated Worker Allotments . The distribution of the PY 2011 allotments must conform with the requirement that 1 A minimum of 70 percent of each state s revised dislocated worker allotment will be allocated to local areas 2 A maximum of 5 percent of each state s revised dislocated worker allotment may be used for statewide activities as authorized under WIA and 3 A maximum of 25 percent of each state s revised dislocated worker allotment may be used for statewide rapid response activities as authorized under WIA. 3 The following table summarizes this information to show the formula breakdown for PY 2011 WIA funds WIA Youth WIA Adult WIA Dislocated Worker Statewide Activities including State Admin Maximum 5 Maximum 5 Maximum 5 Local Allocations Minimum 95 Minimum 95 Minimum 70 Rapid Response - - Maximum 25 Regarding funds set aside for statewide activities states are authorized to reserve for state administration no more than five percent of each of the total allotments for WIA Youth Adult and Dislocated Worker programs 5. Guidance on the Funding of Statewide Activities . Over the past several months states have been anticipating how the reductions in the Governor s Reserve would impact the state s ability to carry out required statewide workforce investment activities as described in WIA Section 134 a 2 B and 20 C.F.R. 665.200 b - i . States must continue to make investments in statewide activities central to state management of funds such as operating fiscal and management accountability information systems WIA Section 134 a 2 B vi and 20 C.F.R. 665.200 b 1 submitting required reports WIA Section 136 f disseminating the list of eligible training providers for adults and dis located workers WIA Section 134 a 2 B i and 20 C.F.R. 665.200 b 1 and youth activities 20 C.F.R. 665.200 b 4 and providing technical assistance to poor performing local areas WIA Sect ion 134 a 2 B iv and 20 C.F.R 665.200 f . ETA is unlikely to approve a waiver of the above required activities. E TA realizes that some states may be unable to fund all required activities due to a lack of funding. Except for the activities listed above States may request a w aiver to exempt them from the requirement to carry out some of the required statewide activities described at 20 C.F.R. 665.200 b - i that would have been financed with PY 2011 funds. In particular ETA will approve a waiver from the requirement to conduct evaluations WIA Section 134 a 2 B ii and 20 CFR 66 5.200 d provide incentive grants to local areas WIA Section 134 a 2 B iii and 20 CFR 665.200 e and 4 disseminate training provider performance and cost information 20 CFR 665.200 b 3 . States may use the waiver templates provided in Attachment III if they w ish to request any of the above waivers. For other required statewide activities that states may want to waive E TA will review and consider waiver requests on a case-by-case basis and in the c ontext of each state s unique circumstances. These requests must include a justification that describes estimated costs to carry out the required activity for which t he waiver is needed how statewide funds are being used and the extent to which the funding levels are insufficient to cover the activity. The request must also address the anticipated impact of not funding the activity and whether it may direc tly affect WIA participant services. States wishing to request new waivers must submit full waiver plans to ETA. The waiver plan must include all of the required elements listed in the WIA regulations at 20 CFR 661.420 c and discussed in TEGL 26-09. States may use a submi ssion form available at http www.doleta.gov waivers pdf waiver-template.doc which provides a description of each element and submittal instructions. 6. Notice of Obligation NOO . The Department will issue a NOO with the new FY 2012 advance amounts for the Adult and Dislocated Worker program s. Because the temporary rate of operations reduction will be taken into account wh en the NOO is issued no further accounting action is required of the state. 7. Other Policies and Reporting Pertaining to PY 2011 Funds . See TEGL 26-10. 8. Inquiries . Questions regarding these allotments may be directed to the appropriate Regional Office. Information on allotments and planning requirements may also be found on the ETA Web site at http www.doleta.gov . 9. Attachments . I. WIA Dislocated Program Revised FY 2012 Advance Allotments Based on 1.503 Temporary Rate of Operations Reduction II. WIA Adult Program Revised FY 2012 Advance Allotments Based on 1.503 Temporary Rate of Operations Reduction III. Waiver Request Template Attachment I U. S. Department of Labor Employment and Training Administration WIA Dislocated Worker Activities 1.503 Temporary Rate of Operations Reduction Pursuant to Short-Term Continuing Appropriations Acts 2012 Applicable to FY 2012 Advance Funds Available 10 1 11 FY 2012 State Total7 1 2011 PY 2011 10 1 2011 FY 2012 1.503 Rescission Total7 1 2011 PY 2011 10 1 2011 FY 2012 Total 1 287 544 000 227 544 000 1 060 000 000 15 931 800 1 271 612 200 227 544 000 1 044 068 200 Alabama 16 128 630 3 085 372 13 043 258 196 040 15 932 590 3 085 372 12 847 218 Alaska 1 804 590 345 214 1 459 376 21 934 1 782 656 345 214 1 437 442 Arizona 21 992 101 4 207 042 17 785 059 267 309 21 724 792 4 207 042 17 517 750 Arkansas 6 535 066 1 250 144 5 284 922 79 432 6 455 634 1 250 144 5 205 490 California 170 303 818 32 578 755 137 725 063 2 070 008 168 233 810 32 578 755 135 655 055 Colorado 13 969 269 2 672 291 11 296 978 169 794 13 799 475 2 672 291 11 127 184 Connecticut 12 117 862 2 318 121 9 799 741 147 290 11 970 572 2 318 121 9 652 451 Delaware 2 526 887 483 388 2 043 499 30 714 2 496 173 483 388 2 012 785 District of Columbia 2 592 780 495 993 2 096 787 31 515 2 561 265 495 993 2 065 272 Florida 81 270 552 15 546 882 65 723 670 987 827 80 282 725 15 546 882 64 735 843 Georgia 35 502 366 6 791 526 28 710 840 431 524 35 070 842 6 791 526 28 279 316 Hawaii 2 539 205 485 744 2 053 461 30 864 2 508 341 485 744 2 022 597 Idaho 4 240 518 811 202 3 429 316 51 543 4 188 975 811 202 3 377 773 Illinois 52 391 500 10 022 382 42 369 118 636 808 51 754 692 10 022 382 41 732 310 Indiana 22 971 198 4 394 341 18 576 857 279 210 22 691 988 4 394 341 18 297 647 Iowa 6 222 410 1 190 334 5 032 076 75 632 6 146 778 1 190 334 4 956 444 Kansas 5 780 312 1 105 761 4 674 551 70 259 5 710 053 1 105 761 4 604 292 Kentucky 14 985 351 2 866 666 12 118 685 182 144 14 803 207 2 866 666 11 936 541 Louisiana 8 768 499 1 677 395 7 091 104 106 579 8 661 920 1 677 395 6 984 525 Maine 3 599 239 688 527 2 910 712 43 748 3 555 491 688 527 2 866 964 Maryland 14 302 198 2 735 980 11 566 218 173 840 14 128 358 2 735 980 11 392 378 Massachusetts 21 065 395 4 029 765 17 035 630 256 046 20 809 349 4 029 765 16 779 584 Michigan 51 285 260 9 810 760 41 474 500 623 362 50 661 898 9 810 760 40 851 138 Minnesota 12 889 304 2 465 696 10 423 608 156 667 12 732 637 2 465 696 10 266 941 Mississippi 10 150 118 1 941 696 8 208 422 123 373 10 026 745 1 941 696 8 085 049 Missouri 19 187 040 3 670 440 15 516 600 233 214 18 953 826 3 670 440 15 283 386 Montana 2 047 301 391 644 1 655 657 24 885 2 022 416 391 644 1 630 772 Nebraska 2 059 689 394 014 1 665 675 25 035 2 034 654 394 014 1 640 640 Nevada 14 332 064 2 741 693 11 590 371 174 203 14 157 861 2 741 693 11 416 168 New Hampshire 2 764 686 528 879 2 235 807 33 604 2 731 082 528 879 2 202 203 New Jersey 32 250 359 6 169 425 26 080 934 391 996 31 858 363 6 169 425 25 688 938 New Mexico 5 179 814 990 887 4 188 927 62 960 5 116 854 990 887 4 125 967 New York 55 889 913 10 691 620 45 198 293 679 330 55 210 583 10 691 620 44 518 963 North Carolina 35 096 512 6 713 887 28 382 625 426 591 34 669 921 6 713 887 27 956 034 North Dakota 499 920 95 634 404 286 6 076 493 844 95 634 398 210 Ohio 44 079 882 8 432 387 35 647 495 535 782 43 544 100 8 432 387 35 111 713 Oklahoma 6 917 377 1 323 279 5 594 098 84 079 6 833 298 1 323 279 5 510 019 Oregon 15 077 317 2 884 258 12 193 059 183 262 14 894 055 2 884 258 12 009 797 Pennylvania 37 972 551 7 264 068 30 708 483 461 549 37 511 002 7 264 068 30 246 934 Puerto Rico 13 696 022 2 620 020 11 076 002 166 472 13 529 550 2 620 020 10 909 530 Rhode Island 5 104 108 976 405 4 127 703 62 039 5 042 069 976 405 4 065 664 South Carolina 19 186 456 3 670 328 15 516 128 233 207 18 953 249 3 670 328 15 282 921 South Dakota 840 914 160 865 680 049 10 221 830 693 160 865 669 828 Tennessee 22 128 000 4 233 039 17 894 961 268 961 21 859 039 4 233 039 17 626 000 Texas 62 020 936 11 864 472 50 156 464 753 852 61 267 084 11 864 472 49 402 612 Utah 6 063 094 1 159 857 4 903 237 73 696 5 989 398 1 159 857 4 829 541 Vermont 1 243 942 237 963 1 005 979 15 120 1 228 822 237 963 990 859 Virginia 18 481 552 3 535 481 14 946 071 224 639 18 256 913 3 535 481 14 721 432 Washington 22 272 901 4 260 758 18 012 143 270 723 22 002 178 4 260 758 17 741 420 West Virginia 4 558 971 872 121 3 686 850 55 413 4 503 558 872 121 3 631 437 Wisconsin 17 345 523 3 318 161 14 027 362 210 831 17 134 692 3 318 161 13 816 531 Wyoming 1 201 048 229 758 971 290 14 598 1 186 450 229 758 956 692 State Total 1 063 432 320 203 432 320 860 000 000 12 925 800 1 050 506 520 203 432 320 847 074 200 American Samoa 182 437 19 628 162 809 2 447 179 990 19 628 160 362 Guam 1 484 984 159 766 1 325 218 19 918 1 465 066 159 766 1 305 300 Northern Marianas 549 518 59 122 490 396 7 371 542 147 59 122 483 025 Palau 125 260 13 476 111 784 1 680 123 580 13 476 110 104 Virgin Islands 876 661 94 318 782 343 11 759 864 902 94 318 770 584 Outlying Areas Total 3 218 860 346 310 2 872 550 43 175 3 175 685 346 310 2 829 375 National Reserve 220 892 820 23 765 370 197 127 450 2 962 825 217 929 995 23 765 370 194 164 625 OFAS 11 1004 Initial Allotment Revised Allotment with Rescission Attachment II U. S. Department of Labor Employment and Training Administration WIA Adult Activities 1.503 Temporary Rate of Operations Reduction Pursuant to Short-Term Continuing Appropriations Acts 2012 Applicable to FY 2012 Advance Funds Available 10 1 11 FY 2012 State Total7 1 2011 PY 2011 10 1 2011 FY 2012 1.503 Rescission Total7 1 2011 PY 2011 10 1 2011 FY 2012 Total 770 921 920 58 921 920 712 000 000 10 701 360 760 220 560 58 921 920 701 298 640 Alabama 12 090 307 924 068 11 166 239 167 829 11 922 478 924 068 10 998 410 Alaska 2 118 648 161 929 1 956 719 29 409 2 089 239 161 929 1 927 310 Arizona 14 638 503 1 118 827 13 519 676 203 201 14 435 302 1 118 827 13 316 475 Arkansas 6 399 544 489 120 5 910 424 88 834 6 310 710 489 120 5 821 590 California 113 937 862 8 708 323 105 229 539 1 581 600 112 356 262 8 708 323 103 647 939 Colorado 8 838 405 675 523 8 162 882 122 688 8 715 717 675 523 8 040 194 Connecticut 7 208 528 550 951 6 657 577 100 063 7 108 465 550 951 6 557 514 Delaware 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 District of Columbia 2 040 921 155 989 1 884 932 28 331 2 012 590 155 989 1 856 601 Florida 50 666 671 3 872 477 46 794 194 703 317 49 963 354 3 872 477 46 090 877 Georgia 22 840 137 1 745 682 21 094 455 317 050 22 523 087 1 745 682 20 777 405 Hawaii 2 375 218 181 539 2 193 679 32 971 2 342 247 181 539 2 160 708 Idaho 3 112 389 237 881 2 874 508 43 204 3 069 185 237 881 2 831 304 Illinois 33 485 477 2 559 310 30 926 167 464 820 33 020 657 2 559 310 30 461 347 Indiana 14 120 139 1 079 209 13 040 930 196 005 13 924 134 1 079 209 12 844 925 Iowa 3 872 586 295 984 3 576 602 53 756 3 818 830 295 984 3 522 846 Kansas 4 349 496 332 434 4 017 062 60 376 4 289 120 332 434 3 956 686 Kentucky 12 990 026 992 834 11 997 192 180 318 12 809 708 992 834 11 816 874 Louisiana 10 979 275 839 151 10 140 124 152 406 10 826 869 839 151 9 987 718 Maine 2 730 113 208 664 2 521 449 37 897 2 692 216 208 664 2 483 552 Maryland 9 553 233 730 158 8 823 075 132 611 9 420 622 730 158 8 690 464 Massachusetts 14 398 404 1 100 477 13 297 927 199 868 14 198 536 1 100 477 13 098 059 Michigan 38 927 229 2 975 226 35 952 003 540 358 38 386 871 2 975 226 35 411 645 Minnesota 10 065 109 769 281 9 295 828 139 716 9 925 393 769 281 9 156 112 Mississippi 9 805 450 749 435 9 056 015 136 112 9 669 338 749 435 8 919 903 Missouri 13 419 717 1 025 675 12 394 042 186 282 13 233 435 1 025 675 12 207 760 Montana 2 120 862 162 098 1 958 764 29 440 2 091 422 162 098 1 929 324 Nebraska 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 Nevada 8 185 256 625 603 7 559 653 113 622 8 071 634 625 603 7 446 031 New Hampshire 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 New Jersey 20 215 513 1 545 081 18 670 432 280 617 19 934 896 1 545 081 18 389 815 New Mexico 4 573 434 349 550 4 223 884 63 485 4 509 949 349 550 4 160 399 New York 45 933 685 3 510 733 42 422 952 637 617 45 296 068 3 510 733 41 785 335 North Carolina 22 906 147 1 750 727 21 155 420 317 966 22 588 181 1 750 727 20 837 454 North Dakota 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 Ohio 29 608 861 2 263 019 27 345 842 411 008 29 197 853 2 263 019 26 934 834 Oklahoma 6 455 261 493 379 5 961 882 89 607 6 365 654 493 379 5 872 275 Oregon 10 347 514 790 865 9 556 649 143 636 10 203 878 790 865 9 413 013 Pennylvania 26 995 920 2 063 310 24 932 610 374 737 26 621 183 2 063 310 24 557 873 Puerto Rico 25 392 538 1 940 763 23 451 775 352 480 25 040 058 1 940 763 23 099 295 Rhode Island 3 245 983 248 092 2 997 891 45 058 3 200 925 248 092 2 952 833 South Carolina 13 141 414 1 004 404 12 137 010 182 419 12 958 995 1 004 404 11 954 591 South Dakota 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 Tennessee 15 820 576 1 209 174 14 611 402 219 609 15 600 967 1 209 174 14 391 793 Texas 49 503 599 3 783 583 45 720 016 687 172 48 816 427 3 783 583 45 032 844 Utah 3 276 560 250 429 3 026 131 45 483 3 231 077 250 429 2 980 648 Vermont 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 Virginia 12 422 005 949 420 11 472 585 172 433 12 249 572 949 420 11 300 152 Washington 14 762 815 1 128 329 13 634 486 204 926 14 557 889 1 128 329 13 429 560 West Virginia 4 403 989 336 599 4 067 390 61 133 4 342 856 336 599 4 006 257 Wisconsin 11 261 887 860 751 10 401 136 156 329 11 105 558 860 751 10 244 807 Wyoming 1 922 487 146 937 1 775 550 26 687 1 895 800 146 937 1 748 863 State Total 768 994 615 58 774 615 710 220 000 10 674 608 758 320 007 58 774 615 699 545 392 American Samoa 109 235 8 349 100 886 1 516 107 719 8 349 99 370 Guam 889 140 67 957 821 183 12 342 876 798 67 957 808 841 Northern Marianas 329 026 25 148 303 878 4 567 324 459 25 148 299 311 Palau 75 000 5 732 69 268 1 041 73 959 5 732 68 227 Virgin Islands 524 904 40 119 484 785 7 286 517 618 40 119 477 499 Outlying Areas Total 1 927 305 147 305 1 780 000 26 752 1 900 553 147 305 1 753 248 OFAS 11 1004 Initial Allotment Revised Allotment with Rescission United States Department of Labor Employment and Training Administration WIA W P Waiver Request Form Last updated 8 19 2011 OMB Number 1205 0398 Attachment III Workforce Investment Act Waiver Request Template Required Statewide Activities To submit a waiver request e mail this completed form or state developed form along with a cover letter to WIA.Plan dol.gov and the appropriate ETA regional administrator. ETA will also accept hard copy submissions with an original signature sent to the Federal Coordinator for Plan Review and Approval and to the appropriate ETA Regional Administrator. The address for the Federal Coordinator is as follows Division of Workforce System Support Employment and Training Administration U.S. Depart ment of Labor 200 Constitution Ave. NW Room S 4231 Washington DC 20210 ATTN Federal Coordinator for Plan Review and Approval Date State Agency Statutory and or regulatory requirements to be waived Select which of the below waivers the state is seeking. Waiver of WIA Section 134 a 2 B ii and 20 CFR 665.200 d requiring the conduct of evaluations of workforce investment activities for adults dislocated workers and youth. Waiver of WIA Section 134 a 2 B iii and 20 CFR 665.200 e requiring provision of incentive grants to local areas. Waiver of 20 CFR 665.200 b 3 requiring dissemination of training provider performance and cost information. Actions undertaken to remove state or local barriers There are no state or local barriers. United States Department of Labor Employment and Training Administration WIA W P Waiver Request Form Last updated 8 19 2011 OMB Number 1205 0398 Goals and expected programmatic outcomes of waiver The reduction to five percent in the WIA allotment for Program Year 2011 Governor s Reserve funds restricts the state s ability to effectively fund and carry out all of the required statewide workforce investment activities. The current funding level in the Governor s Reserve is insufficient to cover the cost of evaluations incentive grants to loc al areas dissemination of training provider performance and cost information select applicable items . The state s reduced funds are being used to cover the following required activities insert list Our goal in seeking this waiver is to ensure that the state may prioritize the use of Governor s Reserve funds for the required activities we deem mo st essential to the basic functions of the workforce investment system. Individuals impacted by the waiver This waiver will provide the state agency with more flexibility in directing Governor s Reserve funds to those activities that best preserve basic functions of the statewide workforce investment system. Process for monitoring progress in implementation The State will monitor progress and ensure accountability for Federal funds in connection with these waivers by reviewing monthly expenditure performance and other reports through regular contact with the ETA Regional Office liaisons and through its monitoring and performance accountability system. Notice to affected local boards Address how local boards affected by the waiver were notified of the request. Public Comment Provide a description of the proactive solicitation of public comments. At a minimum post the proposed waiver request to the state s official website or in the newspaper for comment. Ideally develop a targeted outreach strategy to collect input and comment from all affected stakeholders. Submit any comments or concerns collected in this manner and the ou tcome of the state s review of the public comments received.