UIPL17-10_Chg1a.pdf

ETA Advisory File Text

Attachment SUBPOPULATION SPECIFICATIONS APPENDIX A UI DV HANDBOOK BENEFITS A.18 JULY 2011 in which the new claim was filed the claim will be reported on the ETA 5159 but there will be no monetary status reported on the ETA 218 for the quarter being validated. These claims are assigned to subpopulations 3.7 new intrastate 3.14 new interstate and 3.31 transitional . B When the original monetary determination was sent during the quarter being validated but the claim was filed during the previous quarter the monetary status will be reported on the ETA 218 but there will be no claim reported on the ETA 5159 for the quarter being validated. These monetary determinations are assigned to subpopulations 3.40 through 3.45 depending on their monetary status. 3. Reporting Criteria The ETA 5159 report criteria and procedures for building claims extract files are as follows The date the claim was filed or processed determines the reporting on the 5159. Assign a claim type category new transitional or additional and sort into the categories in Column 4. Assign an intrastate or interstate category based on the liable and agent state s and sort into the categories in Column 7. Assign a program type UI UCFE or UCX based on the wages present on the most recent monetary determination at the time the report program is run and sort into the categories in Column 6. If no wages were found assign the program type based on the type of claim filed. Follow the current program type hierarchy any UI wages are UI any UCFE wages without UI are UCFE and UCX wages are only UCX . The following table shows how various types of claims are assigned to the reporting categories on the 5159 report based on the type of claim and the intra interstate type. Table A.3.5 Mapping of Claim Types to ETA 5159 Report Items New Intrastate Excluding Transitional Additional Intrastate Interstate Filed from Agent StateInterstate Taken as Agent StateTransitional Interstate Received as Liable State Type of Claim 2 3 4 5 6 7 New X X X X Transitional X X X Additional X X X X Reopen X X SUBPOPULATION SPECIFICATIONS APPENDIX A UI DV HANDBOOK BENEFITS A.42 JULY 2011 Table A.5.2 Relationship between ETA 207Reporting Cells and Subpopulations in Population 5 207 SECTION A Total Determinations and Redeterminations 1 Determinations 2 Redeterminations 3 Multi-labor 5 Multi-other 6 UI Dets 101 1-36 65-66 61-62 63-64 UI Denials 102 19-36 66 62 64 UCFE Dets 103 37-52 67-68 UCFE Denials 104 45-52 68 UCX Dets 105 53-60 69-70 UCX Denials 106 57-60 70 207 SECTION B Total Seps 7 VL 8 MC 9 Other Separations 10 UI Dets 201 1 10 19 28 2 11 20 29 3 12 21 30 UI Denials 202 19 28 20 29 21 30 UCFE Dets 203 37 41 45 49 38 42 46 50 39 43 47 51 UCFE Denials 204 45 49 46 50 47 51 207 SECTION C Total Nonseps 11 A A 12 Ded. Income 13 Suit. Work 14 Reporting 15 Profiling 16 Other 17 UI Dets 301 4 13 22 31 5 14 23 32 6 15 24 33 7 16 25 34 8 17 26 35 9 18 27 36 UI Denials 302 22 31 23 32 24 33 25 34 26 35 27 36 SUBPOPULATION SPECIFICATIONS APPENDIX A UI DV HANDBOOK BENEFITS A.44 JULY 2011 Population 5 Notes 1. For states that require a week to be claimed in order to count non-monetary determinations use the transaction date of the non-monetary determination when the mail date precedes the week claimed date. For example if a determination is mailed in December and the week is claimed in January the state enters the transaction or countable date in January to signify that this non-monetary determination is countable for Federal reporting purposes. 2. This population includes non-monetary determinations for Short Time Compensation STC Program workshare claims. These records should be labeled as Workshare for Type of UI Program. See the software record layouts for more details. 3. Multiclaimant Nonmonetary Determinations are counted in two ways on the ETA 207 report. Section A 101 6 counts the number of multiclaimant determinations affirmed plus denied . Section A 102 6 counts the number of claimants affected by denial determinations. Currently the software can not distinguish between the number of claimants affected and the number of denial determinations because the Population 5 record lacks a key field. If a single record for each denial determination is created the count of determinations will be correct however the count of claimants involved in denials will be understated. Alternatively if a record for each denied claimant is created the count of claimants involved in denials will be correct however but the count of determinations will be overstated. The extract file and software will be revised in the future so that both the number of multiclaimant determinations and the number of claimants denied will be captured in the same way that is currently done for all multiclaimant appeal decisions reported on the ETA 5130 Populations 8 and 9 . In the meantime when building the Population 5 extract file create a record for each multiclaimant determination to deny benefits as well as to affirm benefits. The validation count for the number of multiclaimant determinations thus will be correct and the reported counts of the UI multiclaimant determinations on the ETA 207 Group 5.04 and on the ETA 9052 reports Group 5.10 will be properly validated. These are Pass Fail groups because they are part of important workload items. However the number of claimants denied on line 102 of the ETA 207 will be incorrect. These are not Pass Fail items. Indicate in the comments field of the RV screen that the discrepancy is due to a software limitation and is not a state error. SUBPOPULATION SPECIFICATIONS APPENDIX A UI DV HANDBOOK BENEFITS A.71 JULY 2011 Table A.12.2 Relationship between ETA 227 Report Cells and Subpopulations in Population 12 A. PAGE 1 OF FORM A. OVERPAYMENT ESTABLISHED CAUSES Number of Cases Dollar Amounts No. Schemes UI UCFE UCX UI UCFE UCX Cause Line No. 1 2 3 4 5 Fraud Total 101 1 9 1 1 and 9 Multi Claimant Schemes 102 2 10 2 2 and 10 Nonfraud Total 103 Reversals 104 3 11 3 3 and 11 SESA Errors 105 4 12 4 4 and 12 Employer Errors 106 5 13 5 5 and 13 Claimant Errors 107 6 14 6 6 and 14 Other 108 7 15 7 7 and 15 Penalty 109 8 8 and 16 Population 12 Notes 1. Subpopulations 12.1 12.8 Enter the federal amount in Column 10 for joint claims. 2. Do not include revisions to overpayment amounts made in subsequent quarters. For example if an overpayment was established in March and a revision to the amount was made in April these revisions are reported in Population 13 as additions and subtractions but not reported in Population 12. 3. The cause of fraud overpayments must be either multiclaimant schemes or other. The software will reject records for fraud overpayments where the cause is not multiclaimant schemes or other. States that use multiple codes for types of fraud should code these as other. SAMPLE SPECIFCATIONS APPENDIX A UI DV HANDBOOK BENEFITS B.2 JULY 2011 method the software uses to determine pass fail scores follows. Specifications for each type of random sample are found in Table B.1 on page B.7. Procedures for reviewing 30 100 samples Step 1 Review the 30 cases in the first tier. 0 errors the error rate is considered to be below 5 and it is not necessary to review the remaining cases in the sample. The sample passes validation. 5 or more errors the error rate is considered to be above 5 and it is not necessary to review the remaining cases in the sample. The sample fails validation. 1 - 4 errors the error rate is inconclusive and the remaining 70 cases in the second tier of the sample must be reviewed proceed to step 2 Step 2 Review the remaining 70 cases in the second tier. 9 or fewer errors out of 100 the error rate is considered to be below 5 and hence the sample passes the validation. 10 or more errors out of 100 the error rate is considered to be above 5 and hence the sample fails the validation. Procedures for reviewing 60 200 samples Step 1 Review the 60 cases in the first tier. 0 errors the error rate is considered to be below 5 and it is not necessary to review the remaining cases in the sample. The sample passes validation. 7 or more errors the error rate is considered to be above 5 and it is not necessary to review the remaining cases in the sample. The sample fails validation. 1 - 6 errors the error rate is inconclusive and the remaining 140 cases in the second tier of the sample must be reviewed proceed to step 2 . Step 2 Review of the remaining 140 cases in the second tier 16 or fewer errors out of 200 the error rate is considered to be below 5 and hence the sample passes the validation. 17 or more errors out of 200 the error rate is considered to be 5 and hence the sample fails validation. QUALITY SAMPLE VALIDATION MODULE 4 UI DV HANDBOOK BENEFITS 4.6 JULY 2011 F. Results The software does not include a screen for forwarding the results of the quality reviews to the National Office. These should be documented in a Microsoft Word file using the format below and sent via email to the National Office to dvrpts uis.doleta.gov. The template can be downloaded from the DV website at http www.ows.doleta.gov dv . You can document any validation problems in the Problems Comments field. Template 4.1 Nonmonetary Determinations Quality Sample Benefits Population 5 STATE VY Nonmonetary Determinations Quality Sample Benefits Population 5 Step Validation Item Separations Pass Fail Non- Separations Pass Fail 1 Reporting period Year Quarter 2 Sample size Universe a Number of records in universe b ETA 9052 Counts c Difference a - b 3 d Difference c b x 100 4 Random sampling method Score Score Problems Comments Template 4.1 Nonmonetary Determinations Quality Sample Benefits Population 5 STATE VY Lower Authority Appeals Quality Sample Benefits Population 8 Step Validation Item Appeals Pass Fail 1 Reporting period Year Quarter 2 Sample size Universe a Number of records in universe b ETA 9054L Counts c Difference a - b 3 d Difference c b x 100 4 Random sampling method Score Problems Comments