TEGL_39-14_Attachment_II.pdf

ETA Advisory File Text

1 Attachment 2 Consolidated Requirements for WIGS Grantees The table below summarizes the deliverables and requirements in column 1. The body of the TEGL explains these in full. Columns 2 and 3 contain important administrative details that have not been included in the body of the TEGL which focuses on policy. Brackets are used in the table to indicate activities that are not required. Deliverables and Requirements Due Dates Submission Formatting and Other Require ments RECORDKEEPING AND REPORTING SF 424 Application for Federal Assistance at http apply07.grants.gov apply forms sample SF424 2 1-V2.1.pdf . All sections of the form must be completed. SF 424A Budget Information at http apply07.grants.gov apply forms sample SF424A- V1.0.pdf . Note States that plan to expend WIGS funding over a two- or three- year period may want to consult with the applicable ETA regional office when completing Section E. Instructions for both 424 and 424A forms are at http www.grants.gov web grants form- instructions.html . If a State believes it is necessary to revise their expenditure plan due to unforeseen factors the State may petition the regional office for approval to modify the plan. Sample completed SF 424 and 424A forms may be obt ained from the applicable ETA regional office. The SF 424 must be submitted to Grants.gov by May 30 2015. The entire package must be submitted to the regional office no later than July 1 2015 unless a later date is negotiated with the regional office. States must submit the SF 424 to www.Grants.gov . States must submit a copy of the SF 424 that was submitted through www.Grants.gov and an SF 424A to their ETA regional office ETA Form 9130 quarterly financial rep orts. All sections of the form must be completed. Within 45 days after the end of each quarter November 14 2015 February 14 2016 May 15 2016 August 14 2016 2 Deliverables and Requirements Due Dates Submission Formatting and Other Require ments Annual Performance Report. The report must include hyperlinks to all published products and major unpublished products must be attached. It must also summarize all activities including the following. Describe all deliverables highlighting new accomplishments and noting whether partnerships or collaborations were involved. The required customer consultations see below regarding products and services including the customer needs identified. If customers identified needed improvements state the responsive measures taken. Partnership and collaborative efforts including activities to leverage grant funding and new activities. Recommendations to ETA for changes and improvements . By September 30 2016 This report m ust be submitted to the ETA regional office in a Section 508-compliant accessible PDF for posting online on www.doleta.gov PRODUCT AND PUBLICATION REQUIREMENTS Product Requirements general Provide accurate and actionable information that enables informed decisions by customers and supports the development of data-driven strategies and policies. Produce products benefitting the governor state legislature state and local WIBs relevant stakeholders and the public. ETA encourages grantees to notify the appropriate regional office when products are posted on the Internet. Ongoin g All products must include the date of issuance or revision and an acknowledgement that the product was produced either in whole or in part with WIGS funds. Documents must be formatted to permit parts to be copied including specific words e.g. an MS Word document or accessible .pdf formatting enabling such copying. Publication Requirements general . States must post all grant-funded products reports and workforce information on the Internet in a manner accessible to all members of the public unless otherwise indicated and comply with Rehabilitation Act Section 508 requirements. Within a reasonable period after the completion of the work States must include links to all WIGS-funded published material on their LMI Web site and present it in a manner that makes it easy for the public to find this material. 3 Deliverables and Requirements Due Dates Submission Formatting and Other Require ments Workforce Information Database WIDb . Implement and maintain the most current version now 2.6 of the WIDb and populate all designated core tables in accordance with Analyst Resource Center ARC guidelines required data elements are listed at http www.workforceinfodb.org . June 30 2016 Implemented in the manner specified by the ARC see http www.workforceinfo db.org states should inform their regional office if they use supplemental or non- standard WIDb tables. Licensing and certification information states must populate the database with the license.dbf and licauth.dbf licensing files. At least every 2 years States must submit data through the National Crosswalk Service Center NCSC in the manner specified by ARC. Employment Projections general Ongoing State s must provide links to all published projections on a single Web page. Unpublished projections products must be provided to the ETA regional office to confirm that the deliverable was completed . Statewide long -term industry and occupational projections 10-year projections required in odd-numbered calendar years By June 30 2016 File must be provided to the Projections Managing Partnership PMP in a manner to be specified by the PMP Statewide short -term industry and occupational projections 2-year projections By February 28 2016 File must be provid ed to PMP in a manner to be specified by the PMP Sub -state long -term industry and occupational projections 10-year projections required in even-numbered calendar years NA Required again in PY 2016 TEGL File must be provided to PMP in a manner to be specified by the PMP Sub -state short -term industry and occupational projections Optional allowable and encouraged but not required activity NA If submitted the file must be provided to PMP in a manner to be specified by the PMP. 4 Deliverables and Requirements Due Dates Submission Formatting and Other Require ments Annual Economic An alysis Report . The information in this report must be based on needs identified through customer consultations must come from multiple credible sources and must be clearly referenced and or footnoted. September 30 2016 This report m ust be submitted to the ETA regional office in a Section 508-compliant accessible PDF for posting online on www.doleta.gov Unless a product referred to is a Web site all Internet links in the document must lead directly to the product not to a Web site that includes the product. See general product and publication requirements Other Published Reports. The information must be based on needs identified through customer consultations must come from multiple credible sources and must be clearly referenced and or footnoted. Within 90 calendar days following the end of the program year Must be formatted in a manner to permit parts of it to be copied including specific words e.g. a MS Word document or accessible .pdf formatting enabling such copying. OTHER REQUIREMENTS Consultations with customers about WLMI produced with WIGS grant funding. Customers consulted must include those specified in the Wagner-Peyser Act 15e 2 . ETA does not prescribe the consultation methodology. Consultations must be documented in the grantee s internal files and made available upon requ est to ETA officials. Ongoing Data collection. All ETA data collection activities must conform to the BLS technical standards and methodologies. If this does not occur the grantee must document a defensible rationale for an alternative that is approved in advance by the applicable ETA regional office . Ongoing 5 Deliverables and Requirements Due Dates Submission Formatting and Other Require ments IT systems and applications. Any IT system or application developed with WIGS funding is required to adhere to industry-standard open architecture principles with documentation and software made available for use by other organizations for Federal governmental purposes. Ongoing