UIPL_02-22_Attachment-IV_acc.pdf

ETA Advisory File Text

IV-1 Attachment IV to UIPL No. 2-22 Form ETA 9178 - ARPA U.S. Department of Labor DOL Employment and Training Administration Form ETA 9178-ARPA OMB No. N A2 Expiration Date N A Quarterly Narrative Progress Report American Rescue Plan Act ARPA Grants General Information Report Quarter Date of State Name Grant Number Ending Submission Project Name UIPL Number Project Contact Information Name Agency Title Address Phone Ext City E-Mail State Zip Code Project Report A. Summary of Project Please limit your response to 1000 characters or less. States must use this section to provide a detailed executive summary of the project activity solution project . Each funded project will have its own separate quarterly progress report ETA 9178-ARPA through the quarter the project ends. States must use this section to provide a short summary of the project s purpose. This summary should only change during the life of the grant if the state has received an approved modification. Modifications only apply to grants that require a full application. B.Timeline for Grant Activities and Milestones or Deliverables Please limit your response to 1000 characters or less. States must use this section to provide the timelines for and the progress in completing grant activities key milestones and deliverables for this quarter. A timeline must still be developed for all project activities. The timeline must provide a project flow that includes start and end dates schedule of activities and projected outcomes. In order to reap the most benefit from the timeline the timeline must be updated each quarter noting the actual date of completion as each activity is accomplished. Items to incorporate in the timeline include project goals milestones special events important deadlines and deliverables. 2 Refer to Section 2116 a of P.L. 116-136 the Coronavirus Aid Relief and Economic Security Act March 27 2020. IV-2 C. Project Implementation and Funding Status Please limit your response to 1000 characters or less. States must u se this section to provide a description of the implementation of key activities and or project status for the current quarter. Place an X in one of the four check -boxes provided below to provide an assessment of implementation progress. The assessment must be supported by the status narrative noting if the project is on schedule behind schedule ahead of schedule or complete this quarter. Once the project is marked as complete this quarter the state is no longer required to submit an ETA 9178 -ARPA report for the project. In addition please provide the funding status for this project for the end of the quarter including the total project funding total obligated funding balance and time r emaining to expend funds expenditure target. Behind Complete this State Self - On Schedule Ahead of Schedule Schedule Quarter Assessment Total Project Funding Total Obligated Funding Balance Expenditure Target D. Project Challenges Risk Mitigation Efforts Modification Requests and Technical Assistance Needs Please limit your response to 1500 characters or less. States must u se this section to summarize any significant challenges to project implementation encountered during the quarter and describe any risk mitigation efforts or actions taken to address the identified challenges. In addition a status update must be provided on the resolution of challenges identified in previous quarters. This section should also include any questions you have for DOL and note any identified needs for technical assistance from DOL or others. The narrative must also indicate whether the gran tee is requesting a modification to any project strategies and how the modification request changes the original project proposal. If a modification has been requested the narrative must also indicate the status of the modification request. Modification s only apply to grants that require a full application. If states have nothing to report that should be specified. E. Best Practices Promising New Strategies and Success Stories Please limit your response to 1000 characters or less. States must u se this section to describe promising approaches innovative processes or grant success stories. States must also describe any lessons learned and how those lessons learned will be implemented. Throughout the implementation of the project states may di scover new strategies that emerge as a result of data -driven continuous improvement. As progress is made with a new and promising strategy or as data is gathered to support it states must document the progress and data each quarter. If states have noth ing to report that must be specified. F. Additional Outcome Information Please limit your response to 1000 characters or less. This section requires states to report grant -specific outcomes not captured in other sections of the quarterly narrative progress report including but not limited to outcomes measuring equitable service delivery outcomes measuring fraud detection and prevention outcomes m easuring backlog reduction specific outcomes included in the grant application. Certification Name of Grantee Certifying Official Phone E-Mail Address IV-3 Instructions to Complete ETA 9178-ARPA Contact Information This section is to provide the contact information i.e. Name Title Address etc. for the state official who is responsible for the day-to-day operation and implementation of the project. This may be a different person that the certifying official. Certification Name of Certifying Official Use this section to provide the name of the state official who is certifying submission of the report to the U.S. Department of Labor Department . Telephone Number Provide the area code and telephone number - of the authorized state official. Email Address Provide the email address of the authorized state official. General Instructions States receiving ARPA Grant Funds are required to submit quarterly progress reports to the Department s Employment and Training Administration ETA in order to comply with the reporting and record keeping requirements of these funds. Each state recipient of funds must submit a narrative Quarterly Progress Report QPR containing updates on the progress and implementation of the project s undertaken as a result of the funding. Report Form and Instructions The QPR provides narrative updates on the implementation of project s undertaken as a result of the funding and the status of each project per quarter. Due Dates All quarterly reports are due to ETA no later than 45 days after the end of each reporting quarter. The table below shows the expected due dates for each reporting quarter. Reporting Quarters Due Dates October 1 st December 31 st February 14 th January 1 st March 31 st May 15 th April 1 st June 30 th August 14 th July 1 ST September 30 th November 14 th Should the due date of the report fall on a Saturday Sunday or holiday the report is due the previous business day. IV -4 Submission Procedures Information contained in the quarterly report ETA 9178 -ARPA must be submitted by email directly to the ETA regional office. An ETA Federal Project Officer will review and accept the report within 30 days of receipt. OMB Approval . Section 2116 a of the CARES Act 5 U.S.C. 9032 a states that Chapter 35 of Title 44 United States Code commonly referred to as the Paperwork Reduction Act of 1995 shall not apply to the provisions of and the amendments made by this subtitle. As the OMB approval process is waived for these reporting instructions these i nstructions should be considered final.