UIPL04-10_Ch7a2.pdf

ETA Advisory File Text

UI REPORTS HANDBOOK NO. 401 I-1-1 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data ATTACHMENT II CONTENTS A. Facsimile of Form.........................................................................................I-1-3 1. ETA 539 Screen......................................................................................I-1-3 2. Recommended Worksheet......................................................................I-1-4 B. Purpose..........................................................................................................l-1-5 C. Due Date and Transmittal.............................................................................l-1-5 D. General Reporting Instructions...................................................................l-1-5 1. Interstate Claims.....................................................................................I-1-5 2. Initial Claims ............................................................................................I-1-6 3. Continued Weeks Claimed ......................................................................I-1-6 4. Adjustment of Data..................................................................................I-1-6 5. Checking the Report ...............................................................................I-1-7 E. Definitions......................................................................................................l-1-7 1. Federal-State UI Extended Compensation Program ...............................I-1-7 2. State UI Additional Compensation Program ............................................I-1-7 3. Shot Time Compensation Program .........................................................I-1-7 4. State UI Regular Compensation Program ...............................................I-1-8 5. State Extended Benefit Period ................................................................I-1-8 6. 13-Week Period......................................................................................I-1-8 7. Week Numbers .......................................................................................I-1-8 8. Comparison Weeks .................................................................................I-1-8 9. Covered Employment..............................................................................I-1-8 10. Determination of State Extended Benefit Period ....................................I-1-9 F. Item by Item Instructions..............................................................................I-1-12 1. IC ............................................................................................................I-1-13 2. FIC ..........................................................................................................I-1-13 3. XIC ..........................................................................................................I-1-13 4. WSIC.......................................................................................................I-1-13 5. WSEIC ....................................................................................................I-1-13 6. CW..........................................................................................................I-1-13 7. FCW ........................................................................................................I-1-13 8. XCW........................................................................................................I-1-13 9. WSCW ....................................................................................................I-1-13 10. WSECW ..................................................................................................I-1-13 11. EBT .........................................................................................................I-1-13 12. EBUI........................................................................................................I-1-13 13. ABT .........................................................................................................I-1-13 14. ABUI........................................................................................................I-1-13 15. AT...........................................................................................................I-1-13 16. CE...........................................................................................................I-1-14 17. R.............................................................................................................I-1-14 18. AR...........................................................................................................I-1-14 UI REPORTS HANDBOOK NO. 401 I-1-2 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data 19. P..............................................................................................................I-1-14 20. Status ......................................................................................................I-1-15 21. Status Change Date................................................................................I-1-15 22. Comments ...............................................................................................I-1-15 G. Standby Emergency Reporting....................................................................I-1-16 H. Recommended Worksheet...........................................................................I-1-16 UI REPORTS HANDBOOK NO. 401 I-1-3 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data A. Facsimile of Forms 1. ETA 539 Screen ETA 539 - CLAIMS AND EXTENDED BENEFITS DATA STATE REGION REPORT FOR PERIOD ENDING Week Number Reflected Week Ending IC FIC XIC WSIC WSEIC CW FCW XCW WSCW WSECW EBT EBUI ABT ABUI AT CE R AR P STATUS STATUS CHANGE DATE Comments OMB No. 1205-0028 OMB Expiration Date 09 30 2012 Average Response Time 50 minutes O M B Burden Statement These reporting instructions have been approved under the Paperwork reduction Act of 1995. Persons are not required to respond to this collection of information unless it displays a valid OMB control number. Public reporting burden for this collection of information includes the time for reviewing instructions searching existing data sources gathering and maintaining the data needed and completing and reviewing the collection of information. Submission is required to obtain or retain benefits under SSA 303 a 6 . Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to the U.S. Department of Labor Office of Unemployment Insurance Room S-4231 200 Constitution Ave. NW Washington DC 20210. UI REPORTS HANDBOOK NO. 401 I-1-4 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data 2. Recommended Worksheet RECOMMENDED WORKSHEET FOR THE TRIGGER PORTION OF THE ETA 539 For states using a two year look-back enter zero into column 11 of the worksheet below. For states using a three year look-back enter the rate from the third year into column 11 of the worksheet below. The calculations in columns 12 and 13 will be identical regardless of the number of years in the state look-back. 1 2 3 4 5 6 7 8 9 10 11 12 13 WK NO Week End Date Insured Unemployment Regular CW Insured Unemployment STC Equivocal WSECW Total Insured Unemployment 2 3 13 Week Total Current 4 prior 12 weeks 13 Week Average 5 13 Covered Employment Rate Current 13 Week year 6 7 Rate First Prior Year Rate Second Prior Year Rate Third Prior Year Average Rate for Prior years 9 10 11 3 Percent 8 12 01 02 03 04 . . . . 50 51 52 UI REPORTS HANDBOOK NO. 401 I-1-5 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data B. Purpose The Federal-State Extended Unemployment Compensation Act of 1970 Title II of Public Law 91-373 Employment Security Amendments of 1970 and amendments govern the triggering on or off of the Extended Benefit EB program. This report serves as the state Administrator s initial notice to the Employment and Training Administration ETA National Office that a state extended benefit period will begin or end for a specified week. Subchapter 5724 Part V of the ES Manual contains additional instructions for a letter from the state agency head to the Secretary of Labor stating the date of the beginning or ending of a state extended benefit period. That letter along with this report will enable the ETA National Office to confirm that an extended benefit period will begin or end in an individual state and will enable the Secretary to have published in the Federal Register the notices required by the Act. The claims data contained on the ETA 539 report are used in current economic analysis of unemployment trends in the Nation and in each state. Initial claims measure emerging unemployment and continued weeks claimed measure the number of the insured unemployed. These data are published in ETA s weekly release Unemployment Insurance Claims. The comments on claims activity are used to explain the changes in the levels of the data reported from week to week. C. Due Date and Transmittal Weekly reports shall be submitted in time to reach the ETA National Office by the opening of business Thursday following the week in which the claims were filed. If necessary to meet the due date any state agency may cut off its report period at noon Friday. This report will be transmitted electronically. If electronic transmittal is not possible the data should be phoned or faxed into the ETA National Office. D. General Reporting Instructions 1. Interstate Claims . Some liable states have claims taking arrangements with one or more agent states where a considerable number of claimants reside whose work prior to unemployment was in the liable state. These arrangements may consist of liable state staff taking interstate claims on its claims forms in one or more agent state s local offices agent state staff taking related interstate claims on the liable state s claims forms or terminals are used to enter claims directly into liable state s automated reporting system. In these arrangements interstate claims should be counted as agent interstate claims for the purposes of ETA 539 by the agent state from which the claim is filed. UI REPORTS HANDBOOK NO. 401 I-1-6 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data 2. Initial Claims . Initial claims reported should consist of intrastate initial claims and interstate initial claims filed from the agent state. This count of interstate agent initial claims includes those taken by the agent state and those reported to the agent state as having been taken directly by the liable state. 3. Continued Weeks Claimed . This figure represents the insured unemployed in the reporting state and is used for economic purposes. The counts of continued weeks claimed for all unemployment benefit programs described in section E. consist of intrastate and interstate continued weeks claimed filed from the agent state whether actually taken by the agent state or reported back to the agent state by liable states. Interstate weeks claimed reported to the agent state by liable states should represent the total interstate weeks claimed to be included in this report as all claims filed from the agent state because the figures reported by the liable state include those claims taken directly by the agent state. Counts of weeks compensated or of checks issued or of processed weeks claimed should not be substituted for any part of the continued weeks claimed count unless rigid processing schedules are adhered to so that the count is not affected by administrative factors and does reflect the count of weeks claimed. Automated systems using proxy counts must be modified to gather the interstate agent state count not the interstate liable weeks claimed count. Continued weeks claimed should include weeks that benefits were claimed even though such benefits were not paid or payment status is uncertain or unknown e.g. waiting weeks partial weeks weeks for which denials are being served when this is a local office reporting requirement and weeks for which a monetary or nonmonetary issue is pending. The figures should reflect as closely as possible the normal seasonal level of claims activity. They should be adjusted as much as possible for administrative factors such as holiday rescheduling the beginning or ending of biweekly reporting and reporting disruptions because of non-economic factors or emergencies such as computer failure floods fires storms etc. 4. Adjustment of Data . When claimants filing dates for continued claims are rescheduled by the local office to a week other than their normal reporting week or the state agency reschedules claimants from weekly to biweekly reporting the counts of continued weeks claimed will often be affected. Estimates of continued weeks claimed under the UI UCFE UCX and other programs should be made for each item and reported on the ETA 539 for each week that claims counts are thus affected. Because of the importance of accurate economic representation of the claims counts only figures adjusted for non-economic distortions should be submitted. Adjustments of the weeks claimed should be made separately for each program. Only these adjusted figures should be reported on this report. Particular care should be taken to adjust biweekly data to eliminate the application of judgmental UI REPORTS HANDBOOK NO. 401 I-1-7 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data factors. This is easily accomplished by relying upon the application of predetermined allocation or proration rules. Worksheets supporting these adjustments should be retained for future statistical audits. For those weeks when continued weeks claimed were adjusted the unadjusted figures should not be reported. That is for each report week only the adjusted continued weeks claims should be reported. 5. Checking the Report . Entries should be made for all items. IC and CW figures should be compared with the same figures in the prior week and any large differences explained in the comments section if possible. If no activity corresponding to the items occurred during the report period a zero should be entered. A report containing missing data can not be sent to the National Office but can be stored on the state s system. Edit checks can be found in Handbook 402 Unemployment Insurance Required Reports User s Manual Appendix C. E. Definitions Except as noted below definitions will be the same as those used in the UI program and found in the instructions for the ETA 5159 section I-2 of this handbook. 1. Federal-State UI Extended Compensation Program . A program to pay extended compensation to an individual a. For weeks of unemployment beginning in an extended benefit period. b. Under those provisions of a state law which satisfy the requirements of Title II of the Employment Security Amendments of 1970 as amended. This excludes compensation payable under the UCFE and UCX program. 2. State UI Additional Compensation Program . A program totally financed by a state to pay additional compensation under a state law to exhaustees by reason of conditions of high unemployment or other special factor. 3. Short-Time Compensation STC Program also known as Worksharing . A program to pay benefits to those in an approved state short-time compensation or worksharing program. a. Short-Time Compensation Equivalent Initial Claims . This is the equivalent of the full time layoff initial claims that would have taken place if not for the STC program. This should be based on the employer s agreement with the state as to the proportion of hours STC claimants from their firm are being reduced. That is if the agreement is for a 20 percent reduction in each STC claimant s hours then each of these claimants initial claims UI REPORTS HANDBOOK NO. 401 I-1-8 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data would represent 20 percent of an equivalent full time layoff initial claim. Include any residual initial claims which result from a crossover from the STC program to the regular program. b. Short-Time Compensation Equivalent Continued Weeks Claimed . This is based on the proportion of the week being claimed. That is if two STC claimants each claimed 1 5th of a week and another STC claimant claimed 2 5ths of a week the equivalent continued weeks claimed for the three claimants would be 4 5ths or .8 weeks. 4. State UI Regular Compensation Program . A program to pay compensation under any state unemployment compensation law other than extended additional compensation or STC and excluding compensation payable pursuant to 5 U.S.C. chapter 85. 5. State Extended Benefit Period . A payment period when Federal-State UI extended compensation is paid in a state because of the state indicator for that state. 6. 13-Week Period . The 13-week period referred to in section 9. below includes weeks of unemployment experienced during a given calendar week and the 12 immediately preceding calendar weeks. Conceptually weeks claimed during a week reflect insured unemployment in the prior week so the 13- week period of unemployment will always end 1 week prior to the week in which the claims were filed. 7. Week Numbers . The first week of unemployment in the year i.e. week one appearing in Trigger Notice YY-1 is considered the week containing January 1. Note that week one in a year represents the second report for the year i.e. weeks claimed for the second week in the year which represent insured unemployment during the first week in the year. 8. Comparison Weeks . For the purpose of determining the corresponding 13- week period ending in each of the preceding calendar years each calendar week shall be identified by the date calendar month and day of the month on which it ends. For any specific calendar week the date of the comparable week in the immediately preceding calendar year is determined by adding one 1 to the date of the end of the specific week or by adding two 2 if the date of the end of the specific week is February 29 or if a February 29 falls between the beginning date of the week which contains the date established by the addition of one to the specific week and the ending date of the specific week. 9. Covered Employment . The covered employment figure used to determine the insured unemployment rate includes all employment covered by state law including private sector employment employment in covered state and local UI REPORTS HANDBOOK NO. 401 I-1-9 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data government establishments and in nonprofit organizations whether the establishment is paying contributions or reimbursing for benefits. It excludes employment in Federal Government establishments. The covered employment figure used for this report is always the 12-month average covered employment for the first 4 of the last 6 complete calendar quarters prior to the end of the last calendar week of the current 13-week period to which the insured unemployment data relate. As stated in 6. above the 13-week period for insured unemployment will always end 1 week prior to the end of the week in which the claims were filed. For determining the proper covered employment figure the end of the week should always be considered to be a Saturday. For example the report for the week ending April 1 2006 due in the ETA National Office on April 6 2006 would relate to insured unemployment for the period ending March 25 2006. Since this latter date is still in the first calendar quarter the covered employment figure included on the report and used in the rate calculations would be the figure for the 12-month period ending June 2005. The covered employment figure for the 12-month period ending September 30 2005 would first be reported and used on the report for the week ending April 8 2006 due in the National Office by April 13 2006 relating to the insured unemployment for the week ending April 1 2006 . When the figure on covered employment for a quarter has been used in computing a rate of insured unemployment under P.L. 91-373 as amended which triggers a state on or off the figure is frozen so far as trigger rate computations are concerned and cannot be revised. 10. Determination of State Extended Benefit Period . Each week the state agency must determine whether a state extended benefit period will begin will end or whether there will be no change. The state indicator is the primary factor in making this determination subject to the limitation that a state extended benefit period once begun continues for a minimum of 13 weeks and once ended must not begin again for 13 weeks. There must be an interval of at least 13 weeks between the beginning and the end of one extended benefit period or between the end of one and the beginning of a next extended benefit period based on the state indicator. The final items on the ETA 539 report are the notification of the status of the state extended benefit period and the date of change of status. In addition to this report a letter of confirmation of the beginning or ending of a state extended benefit period must be sent in accordance with instructions in the Employment Security Manual Part V section 5700. a. Beginning an EB Period . There are two ways a state may trigger on using the insured unemployment rate IUR . First an extended benefits period begins when all three of the following indicator conditions are met UI REPORTS HANDBOOK NO. 401 I-1-10 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data 1 R as described in F.17 below is 5.00 percent or over and 2 P as described in F.19 below is 120 percent or over and 3 State extended benefit payments have not been paid for at least 12 weeks including the current report week so that there will have been at least 13 weeks of nonpayment before the week benefit payments begin. A State must have the above trigger in it s law to be in conformity. Alternatively under the Unemployment Compensation Amendments of 1976 a state has the option to modify its on trigger criteria based on the insured unemployment rate IUR if appropriate state legislative action is taken. The amendments combined with those in the Omnibus Budget Reconciliation Act of 1981 provide that with respect to compensation for weeks of unemployment beginning September 25 1982 or if later the date established pursuant to state law a state may by law determine whether there has been a state on indicator beginning an extended benefit period provided the following two indicator conditions are met. 1 R as described in F.17. below is 6.00 percent or over. 2 State extended benefit payments have not been paid for at least 12 weeks including the current report week so that there will have been at least 13 weeks of nonpayment before the week benefit payments begin. EB law also allows states the option of using a trigger based on the total rate of unemployment as determined by the Bureau of Labor Statistics. Report the beginning of a state extended benefit period as the first week payable in the period using the Sunday date or first day of the week as defined in state UI Law to designate the beginning of the third week following the end of the insured week the 13th week of a 13-week period for which an on determination is made and 2 weeks from the end of the report week in which the claims were filed provided the above indicator conditions are met. Example If a state indicator was on i.e. both R and P criteria as defined above are met for the 13-week period ending December 4 2010 the extended benefit period would begin on the first day of the third calendar week thereafter namely December 19 2010. Therefore the ETA 539 report for the week ending December 11 2010 which represents insured unemployment for the week ending December 4 2010 and is due in the ETA National Office by the opening of business on Thursday UI REPORTS HANDBOOK NO. 401 I-1-11 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data December 16 2010 would read Status Change - B and Change Date 12 19 2010 . Example Assume that a state had been paying extended benefits for at least 13 weeks and the state indicator was first off i.e. either R or P as defined above is not met for the week ending November 13 2010. This first extended benefit period would therefore end on the last day of the third week thereafter namely December 4 2010. Note that the minimum 13-week extended benefit period could be for a longer period. Since no extended benefit period may begin before the 14th week after the close of a prior extended benefit period the earliest date a second extended benefit period could begin would be March 6 2011 provided a state indicator were on for the week ending February 19 2011. The ETA 539 report for the week ending February 26 2011 which represents insured unemployment for the week ending February 19 2011 is due in the ETA National Office by the opening of business on Thursday March 3 2011 and this report would read Status change - B and Change Date - 03 06 2011 that is March 6 2011. b. Ending an EB Period . A state would report the ending of a state extended benefit period as the last week payable in the period using the Saturday date or the last day of the week as defined in state UI law to designate the close of the 3rd week following the end of the insured week the 13th week of a 12-week period for which an off determination is made and 2 weeks from the end of the report week in which the claims were filed provided item 1 below and either item 2 or 3 are met. 1 State extended benefit payments have been paid for at least 12 weeks including the current week so that there will have been at least 13 weeks of benefit payments before the period ends. 2 R as described in F.17 is less than 5.00 percent or 3 P as described in F.19 is less than 120 percent. Alternately when a state by law has modified its on trigger conditions to include the optional IUR trigger as described in 10.a. above the off trigger conditions ending a state extended benefit period must meet both items 1 and 2 and either item 3 or 4 below. 1 State extended benefit payments have been paid for at least 12 weeks including the current week so that there will have been at least 13 weeks of benefits before the period ends. 2 R as described in F.17 is less than 6.00 UI REPORTS HANDBOOK NO. 401 I-1-12 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data 3 R as described in F.17 is less than 5.00 percent. 4 P as described in F.19 is less than 120 percent. Report the ending of a state extended benefit period as the last week payable in the period using the Saturday date to designate the close of the 3rd week following the end of the insured week the 13th week of a 12- week period for which an off determination is made and 2 weeks from the end of the report week in which the claims were filed. Example Assume that a state indicator was on for the 13-week period ending April 9 2011 and the extended benefit period began on April 24 2011. Assume further that a state indicator was off for the week ending August 27 2011 which represents insured unemployment for the week ending August 20 2011. This would be due in the National Office by the opening of business on Thursday September 1 2011 and would read Status Change - E and Date Change - 08 27 2011. c. No Change of Status . When there is no change of status for the week being reported Status and Change Date may be returned through because the system will default the values to the values of the prior week. Status and Change Date will be the same for at least 11 weeks--for the week immediately preceding an extended benefit period and for each of the first 10 consecutive weeks of an extended benefit period. This minimum period of 11 weeks contains the number of weeks which lapse between the weekly report showing a Beginning date and the weekly report reflecting an Ending date. Note that a Status and Change Date may continue to be unchanged for a period of time which exceeds this minimum. F. Item by Item Instructions Items to be reported are listed below. More detailed information can be found in section E. above. The letter or letters used to identify each item on the weekly report are given in parentheses before the title of the item. Each state must report the weekly numbers associated with the items listed below identified by the underlined code. These data refer to claims activity under the state UI and Federal UCFE and UCX programs refer to Introduction section K for program classification . When applicable data pertaining to Federal State extended benefit EB activity should be reported as identified in items 11 and 12. When appropriate data pertaining to state additional benefits programs should be reported as identified in items 13 and 14. States which have an STC or workshare program should report appropriate data in items 4 5 9 and 10. If a particular program does not apply to your state those items should be zero filled. UI REPORTS HANDBOOK NO. 401 I-1-13 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data 1. IC . State UI Initial Claims less intrastate transitionals. 2. FIC . UCFE-no UI Initial Claims. 3. XIC . UCX only Initial Claims 4. WSIC . STC or workshare total initial claims 5. WSEIC . STC or workshare equivalent initial claims 6. CW . State UI adjusted continued weeks claimed 7. FCW . UCFE-no UI adjusted continued weeks claimed 8. XCW . UCX only adjusted continued weeks claimed 9. WSCW . STC or workshare total continued weeks claimed 10. WSECW . STC or workshare equivalent continued weeks claimed 11. EBT . Total continued weeks claimed under the Federal State Extended Benefit Program--includes all intrastate and interstate continued weeks claimed filed from an agent state under the state UI UCFE and UCX programs. 12. EBUI . That part of EBT which represents only state UI weeks claimed under the Federal State EB program. 13. ABT . Total continued weeks claimed under a state additional benefit program for those states which have such a program. Includes UCFE and UCX. 14. ABUI . That part of ABT which represents only state UI additional continued weeks claimed for those states which have such a program. 15. AT . Average adjusted Total Continued Weeks Claimed. Report the average of the sum of the CW and WSECW figures for the most recent calendar week of unemployment experience and the immediately previous 12 calendar weeks of unemployment experience CW WSECW divided by 13 i.e. AT CW i WSECW i 13 where i 1 to 13 AT should have no decimals and should be rounded up for .5 or more. 16. CE . Covered Employment. Report the 12-month average monthly covered employment for the first 4 of the last 6 completed calendar quarters prior to UI REPORTS HANDBOOK NO. 401 I-1-14 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data the end of the last week of the current 13-week period to which the insured unemployment data relate. This figure will change only once each quarter as specified in section F.9. above. 17. R . Rate of Insured Unemployment. Report the rate of insured unemployment for the current 13-week period. The insured unemployment rate for a 13- week period is the result of dividing the average adjusted total continued weeks claimed AT by the covered employment CE i.e. R AT CE This quotient or decimal fraction is to be computed to four decimal places is not to be otherwise rounded and is to be expressed as a percent by multiplying the resultant decimal fraction by 100. Examples 0.0439 x 100 4.39 and 0.0246 x 100 2.46 18. AR . Average Rate of Insured Unemployment in Prior Years. Report the average of the rates of insured unemployment for the corresponding 13-week periods in the number of prior years allowed for in state law See E.6. above . The average rates in each of the prior years is computed as the sum of the rates divided by the number of years i.e. NR R2 R1 AR N where R1 R2 R N refer to the rates for the corresponding 13-week period in prior years and N is the number of prior years specified in state law. The quotient AR is to be computed to three decimal places is not to be otherwise rounded and is to be expressed as a percent. Example using two prior years If R1 4.39 and R2 2.46 then 3.425 2 6.85 22.46 4.39 AR Example using three prior years If R1 5.12 and R2 4.86 and R3 4.25 then 4.743 3 14.23 34.25 4.86 5.12 AR These detailed illustrations are provided to clarify the intent of the Secretary s Regulations. Since all three statistics--P R and AR--are defined in terms of UI REPORTS HANDBOOK NO. 401 I-1-15 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data rates the quotient of AR is to be computed in a manner identical to and consistent with the computations of statistics P and R. 19. P . Current Rate as Percent of Average Rate in Prior Years. This percent is defined as P R AR P is to be computed to four decimal places is not to be otherwise rounded and is to be expressed as a percent by multiplying the resultant decimal fraction by 100. Example 1.2515 x 100 125.15 and .8753 x 100 87.53 . 20. Status B or E . Indicate the beginning B or ending E of a state extended benefit period. 21. Change Date . If Status has changed since the prior week enter the date the change is effective. 22. Comments . Each weekly ETA 539 report should contain adequate information to support and explain the nature of the claims data. The material used for such information should be readily available in local offices without additional data gathering procedures. Information should include both economic and administrative factors which affect significantly the data reported weekly on the ETA 539. The comments are of interest to Federal agencies monitoring economic activity. They are particularly important when there are significant rises or declines in either initial claims or continued weeks claimed counts. The importance of the comments from each state can not be overstated. The following describes the types of information needed to support weekly fluctuations for both initial claims and continued weeks claimed Primary cause of significant increase or decrease in activity such as temporary mass layoff plant closing or cutback in military procurement. Approximate number or percent of total initial claims and or continued weeks claimed involved. Industry involved. Administrative factors such as the beginning of a new benefit year excluding those filing transitional claims delayed claims for partial unemployment etc. that significantly affect the volume of weekly claims. UI REPORTS HANDBOOK NO. 401 I-1-16 4 2007 ETA 539 Weekly Claims and Extended Benefits Trigger Data Also when weekly claims exhaustions are numerous enough to affect claims data an estimate of the number of exhaustions if available should be included. Using meaningful abbreviations these comments can usually be kept to the four lines supplied on the input screen. An example of a comment might be IC up 5 due to seasonal layoffs in Ag. Const. and layoffs at Alpha Corp. NAICS 278 . CW down 8 due to call back at Beta Co. NAICS 349. SIC codes may be used if they are labeled as such. In addition anytime a state law is changed with regard to the number of years used in the look-back related to the triggering of EB or other federal programs dependent on rates calculated and reported on the ETA 539 a comment should be provided indicating the effective date of the state law change and the number of years used in calculating the look-back. Note When claims filing is effected by holidays or other noneconomic events such as computer failure or natural disaster the data should be adjusted as in section D.4. G. Standby Emergency Reporting When national state or local emergencies occur special standby reporting procedures are required. Emergency reporting could include energy-related fuel shortages major labor disputes and such local or regional emergencies as floods windstorms droughts fires or other disasters. Emergency reporting is required in addition to the weekly ETA 539 report and depending on the emergency the request may be by telephone letter or facsimile as an addendum to the ETA 539 or under separate cover on a daily weekly or monthly basis. In the event of an emergency special reporting instructions will be sent to the concerned Regional Office. Such instructions will vary according to the particular emergency and data needed. For most emergencies reporting will be activated by facsimile and will cover The method of submittal electronic facsimile letter telephone etc. when and where to submit the report and the items to be reported. H. Recommended Worksheet It is recommended that the state maintain a worksheet which contains all the information used in the calculation of the weekly trigger rate. If the data is kept on a computer and the trigger rate is computer generated it is recommended that one of the outputs for the trigger system be a worksheet which would show all the data used in the computation. This worksheet should be submitted when a state experiences a change in trigger status.