TEGL28-09.pdf

ETA Advisory File Text

Attachment A-1 USDOL ETA Senior Community Service Employment Program PY 2010 Authorized Positions and Fundin g for State Agencies and Territories by State States Positions Dollars Alabama228 2 212 280 Alaska 263 2 553 380 Arizona226 2 191 315 Arkansas 224 2 173 297 California1 056 10 242 758 Colorado 126 1 223 037 Connecticut135 1 305 927 Delaware 263 2 553 380 District of Col 71 691 947 Florida727 7 046 160 Georgia 289 2 798 642 Hawaii263 2 553 380 Idaho 66 641 598 Illinois479 4 648 711 Indiana 323 3 128 378 Iowa158 1 530 079 Kansas 126 1 218 216 Kentucky 234 2 270 754 Louisiana208 2 017 365 Maine 76 740 675 Maryland170 1 647 028 Massachusetts 268 2 602 109 Michigan411 3 986 002 Minnesota 292 2 836 006 Mississippi153 1 481 350 Missouri 304 2 952 955 Montana 77 750 421 Nebraska 94 916 098 Nevada 73 712 782 New Hampshire66 641 598 New Jersey 348 3 372 021 New Mexico72 701 753 New York 814 7 894 038 North Carolina323 3 128 378 North Dakota 74 721 184 Ohio 538 5 213 963 Oklahoma 198 1 919 908 Oregon 181 1 754 231 Pennsylvania659 6 393 196 Puerto Rico 189 1 830 960 Rhode Island66 643 218 South Carolina 173 1 681 705 South Dakota85 828 387 Tennessee 251 2 436 432 Texas683 6 627 094 Utah 82 799 150 Vermont 68 662 709 Virginia267 2 592 363 Washington 186 1 804 573 West Virginia139 1 344 910 Wisconsin 316 3 060 158 Wyoming66 641 598 State Agencies Total 13 227 128 319 557 American Samoa 139 1 350 956 Guam139 1 350 956 Northern Marianas 46 450 320 Virgin Islands139 1 350 956 Territories Total 463 4 503 188 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 State Agencies Territories U. S. Department of Labor Employment Training Administration Attachment A-2 Senior Community Service Employment Program PY 2010 Authorized Positions for Non-Minority National Sponsors by State State AARP ABLE ANPPM ES EW GII Mature NCBA NCOA NULI QCSI SER SSAI TWI VATD Total Alabama 0002620000000062500887 Alaska 0000000000000000 Arizona 160017000138000000000468 Arkansas 245000469001580000000872 California 48905470423000313001 365513003 650 Colorado 1880000000000296000484 Connecticut 0002490000000002770526 Delaware 0000000000000000 District of Col 008400001910000000275 Florida 1 750000683002010001910002 825 Georgia 2720006020001870000001 061 Hawaii 0000000000000000 Idaho 00002310000000000231 Illinois 115 0 0 235 529 0 0 127 0 0 0 230 536 0 01 772 Indiana 313000374277000000290001 254 Iowa 207000280000000012600613 Kansas 00000000000472000472 Kentucky 135000457000315000000907 Louisiana 1680213025500096000000732 Maine 02950000000000000295 Maryland 00000000000065800658 Massachusetts 026400000002000051600980 Michigan 486000520002640254000001 524 Minnesota 0000512000002070394001 113 Mississippi 000017700136000027700590 Missouri 35200080000000000001 152 Montana 00002980000000000298 Nebraska 00003540000000000354 Nevada 23500000000000000235 New Hampshire 02310000000000000231 New Jersey 000462243000473176000001 354 New Mexico 00000231000000000231 New York 6710050353600044625900663003 078 North Carolina 0000000356216000681001 253 North Dakota 00002870000000000287 Ohio 3490004970705191018400162002 088 Oklahoma 2290003460000000000575 Oregon 0002384660000000000704 Pennsylvania 494 0 153 0 276 280 0 237 672 158 0 0 240 0 02 510 Puerto Rico 2470004110000000000658 Rhode Island 00000000000254000254 South Carolina 2720003800000000000652 South Dakota 00002970000000000297 Tennessee 0000000020500077300978 Texas 1 322000573000000399281002 575 Utah 00031900000000000319 Vermont 00000000000000262262 Virginia 329000117300002650000001 011 Washington 3500000271000000000621 West Virginia 0000131000407000000538 Wisconsin 0000482000000341366001 189 Wyoming 00002310000000000231 Total 9 378 790 1 167 2 268 12 237 1 497 705 1 861 3 595 1 231 207 3 548 7 101 277 262 46 124 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 U. S. Department of Labor Employment Training Administration Attachment A-3 Senior Community Service Employment Program PY 2010 Authorized Funding for Non-Minority National Sponsors by State State AARP ABLE ANPPM ES EW GII Mature NCBA NCOA NULI QCSI SER SSAI TWI VATD Total Alabama 0 0 0 2 542 054 0 0 0 0 0 0 0 0 6 064 060 0 0 8 606 114 Alaska 000 0 00000000 000 0 Arizona 1 551 30001 648 257 0 01 337 997000000 000 4 537 554 Arkansas 2 377 112 0 0 0 4 550 471 0 0 1 532 994 0 0 0 0 0 0 0 8 460 577 California 4 741 921 0 5 304 358 0 4 101 907 0 0 0 3 035 217 0 0 13 236 651 4 974 654 0 0 35 394 708 Colorado 1 824 06900 0 00000002 871 939 000 4 696 008 Connecticut 0002 415 922 00000000 02 687 5910 5 103 513 Delaware 000 0 00000000 000 0 District of Col 0 0 815 010 0 0 0 0 1 853 177 0 0 0 0 0 0 0 2 668 187 Florida 16 973 359 0 0 0 6 624 459 0 0 1 949 511 0 0 0 1 852 521 0 0 0 27 399 850 Georgia 2 639 079 0 0 0 5 840 903 0 0 0 1 814 367 0 0 0 0 0 0 10 294 349 Hawaii 000 0 00000000 000 0 Idaho 000 02 236 7560000000 000 2 236 756 Illinois 1 115 157 0 0 2 278 800 5 129 724 0 0 1 231 522 0 0 0 2 230 315 5 197 603 0 0 17 183 121 Indiana 3 034 46000 03 625 8402 685 4480000002 811 48000 12 157 228 Iowa 2 008 41700 02 716 69900000001 222 51400 5 947 630 Kansas 000 0 00000004 579 578 000 4 579 578 Kentucky 1 309 837 0 0 0 4 434 041 0 0 0 3 056 286 0 0 0 0 0 0 8 800 164 Louisiana 1 630 019 0 2 066 632 0 2 474 137 0 0 0 931 440 0 0 0 0 0 0 7 102 228 Maine 02 862 2360 0 00000000 000 2 862 236 Maryland 000 0 000000006 384 24300 6 384 243 Massachusetts 0 2 561 459 0 0 0 0 0 0 0 1 940 499 0 0 5 006 489 0 0 9 508 447 Michigan 4 712 319 0 0 0 5 041 988 0 0 2 559 778 0 2 462 817 0 0 0 0 0 14 776 902 Minnesota 000 04 963 215000002 006 61203 819 34900 10 789 176 Mississippi 0 0 0 0 1 717 342 0 0 1 319 540 0 0 0 0 2 687 591 0 0 5 724 473 Missouri 3 412 31400 07 755 2600000000 000 11 167 574 Montana 000 02 891 3440000000 000 2 891 344 Nebraska 000 03 434 6840000000 000 3 434 684 Nevada 2 280 08700 0 00000000 000 2 280 087 New Hampshire 02 236 7560 0 00000000 000 2 236 756 New Jersey 0 0 0 4 479 243 2 355 965 0 0 0 4 585 892 1 706 378 0 0 0 0 0 13 127 478 New Mexico 000 0 02 236 756000000 000 2 236 756 New York 6 508 260 0 0 4 878 770 5 198 849 0 0 0 4 325 908 2 512 130 0 0 6 430 665 0 0 29 854 582 North Carolina 0 0 0 0 0 0 0 3 451 332 2 094 067 0 0 0 6 602 127 0 0 12 147 526 North Dakota 000 02 784 6170000000 000 2 784 617 Ohio 3 384 550 0 0 0 4 819 831 0 6 836 984 1 852 289 0 1 784 404 0 0 1 571 052 0 0 20 249 110 Oklahoma 2 221 87200 03 357 0640000000 000 5 578 936 Oregon 0002 309 1944 521 3640000000 000 6 830 558 Pennsylvania 4 791 124 0 1 483 891 0 2 676 822 2 715 617 0 2 298 575 6 517 480 1 532 384 0 0 2 327 671 0 0 24 343 564 Puerto Rico 2 396 51700 03 987 7260000000 000 6 384 243 Rhode Island 000 0 00000002 464 434 000 2 464 434 South Carolina 2 639 07900 03 686 9490000000 000 6 326 028 South Dakota 000 02 881 6410000000 000 2 881 641 Tennessee 0 0 0 0 0 0 0 0 1 989 012 0 0 0 7 500 030 0 0 9 489 042 Texas 12 821 71900 05 557 3710000003 869 7932 725 34300 24 974 226 Utah 0003 095 096 00000000 000 3 095 096 Vermont 000 0 00000000 002 542 054 2 542 054 Virginia 3 192 121 0 0 0 1 135 192 2 910 749 0 0 2 571 162 0 0 0 0 0 0 9 809 224 Washington 3 395 87400 0 02 629 376000000 000 6 025 250 West Virginia 0 0 0 0 1 271 027 0 0 0 3 948 916 0 0 0 0 0 0 5 219 943 Wisconsin 000 04 672 6700000003 305 7693 548 12700 11 526 566 Wyoming 000 02 236 7560000000 000 2 236 756 Total 90 960 566 7 660 451 11 318 148 21 999 079 118 682 614 14 515 943 6 836 984 18 048 718 34 869 747 11 938 612 2 006 612 34 411 000 68 872 998 2 687 591 2 542 054 447 351 117 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 Attachment A-4 U. S. Department of Labor Employment Training Administration Senior Community Service Employment Program State IID NAPCA NICOA Total Alabama000 0 Alaska000 0 Arizona0 0 180 180 Arkansas7500 75 California0 359 91 450 Colorado000 0 Connecticut000 0 Delaware000 0 District of Col000 0 Florida000 0 Georgia000 0 Hawaii000 0 Idaho000 0 Illinois091 0 91 Indiana000 0 Iowa000 0 Kansas000 0 Kentucky000 0 Louisiana9900 99 Maine000 0 Maryland000 0 Massachusetts063 0 63 Michigan000 0 Minnesota0028 28 Mississippi3500 35 Missouri000 0 Montana000 0 Nebraska000 0 Nevada000 0 New Hampshire000 0 New Jersey000 0 New Mexico0064 64 New York085 0 85 North Carolina000 0 North Dakota000 0 Ohio000 0 Oklahoma0 0 189 189 Oregon000 0 Pennsylvania080 0 80 Puerto Rico000 0 Rhode Island000 0 South Carolina000 0 South Dakota0043 43 Tennessee000 0 Texas082 0 82 Utah000 0 Vermont000 0 Virginia000 0 Washington084 0 84 West Virginia000 0 Wisconsin0038 38 Wyoming000 0 Total 209 844 633 1 686 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 PY 2010 Authorized Positions for Minority National Sponsors by State Attachment A-5 U. S. Department of Labor Employment Training Administration Senior Community Service Employment Program State IID NAPCA NICOA Total Alabama 0 0 0 0 Alaska000 0 Arizona0 0 1 745 673 1 745 673 Arkansas727 364 0 0 727 364 California0 3 481 648 882 535 4 364 183 Colorado000 0 Connecticut000 0 Delaware000 0 District of Col000 0 Florida000 0 Georgia000 0 Hawaii000 0 Idaho000 0 Illinois0 882 535 0 882 535 Indiana000 0 Iowa000 0 Kansas000 0 Kentucky000 0 Louisiana960 120 0 0 960 120 Maine000 0 Maryland000 0 Massachusetts0 610 986 0 610 986 Michigan000 0 Minnesota0 0 271 549 271 549 Mississippi339 436 0 0 339 436 Missouri000 0 Montana000 0 Nebraska000 0 Nevada000 0 New Hampshire000 0 New Jersey000 0 New Mexico0 0 620 684 620 684 New York0 824 346 0 824 346 North Carolina000 0 North Dakota000 0 Ohio000 0 Oklahoma0 0 1 832 956 1 832 956 Oregon000 0 Pennsylvania0 775 855 0 775 855 Puerto Rico000 0 Rhode Island000 0 South Carolina000 0 South Dakota0 0 417 022 417 022 Tennessee000 0 Texas0 795 251 0 795 251 Utah000 0 Vermont000 0 Virginia000 0 Washington0 814 647 0 814 647 West Virginia000 0 Wisconsin0 0 368 531 368 531 Wyoming000 0 Total 2 026 920 8 185 268 6 138 950 16 351 138 Based on cost per position of 9 698 with enacted minimum wage increase effective 7 24 09 PY 2010 Authorized Funding for Minority National Sponsors by State ATTACHMENT B PROGRAM NARRATIVE INSTRUCTIONS FOR PY 2010 FUNDS Format The text of the application must be double-spaced with one-inch margins at the top bottom and sides. Pages must be numbered and include the applicant s name. The Department permits the use of graphs maps and tables that are properly labeled. The Department encourages applicants to use brief topic headings for paragraphs in the text. The narrative must not exceed 20 pages in length excluding any attachments. Content All applicants must provide a narrative that covers the following areas Strategies for Employment Opportunities . Applicants must address unique challenges that they encounter in finding employment opportunities for participants in the geographic areas they serve. They should describe a host agency strategies for providing sufficient skill development for participants b specialized training opportunities in detail and c strategies to engage employers - paying particular attention to the local job market and skills needed by employers - to successfully transition participants in the current economic climate. Green Jobs Efforts . Applicants must address continued green jobs efforts and describe a regional green high-growth industries b current participant assignments that assist or enable greening efforts c success in providing training for participants in green industries d challenges and e strategies to overcome these challenges. Individual Participant Durational Limits and Individual Participant Transition Planning . Applicants must describe the individual participant durational limit that will apply to their participants in PY 2010 48 months with the possibility of waiver 48 months without the possibility of waiver or less than 48 months if a separate request is included in the grant application and approved by the Department see Optional Special Request Attachment D 3 . Applicants whose policy provides for 48 months with a waiver should describe the criteria for determining which participants will qualify for a waiver. Applicants must also explain how they will inform participants of the durational policy and of the possibility of a waiver if applicable under the grantee s durational policy. In addition applicants must provide a detailed description of the transitional services and planning process for participants who will not achieve unsubsidized employment prior to reaching their durational limit. Applicants should list specific action steps that will be taken to ensure participants receive timely and coordinated transition planning to the most appropriate services and identify other relevant community partners and services including partners in the One-Stop Career Centers. 2 Service to Minorities Older Americans Act Title V Section 515 . Applicants must include a detailed description of their efforts to serve minority individuals. In April 2010 applicants received an analysis of their service to minorities for PY 2008. Using this information applicants should describe a changes in enrollment levels or outcomes for minority individuals during PYs 2008 and 2009 b to what are changes in enrollment and outcomes attributed and c steps that the applicant will take to address any under-service to minorities or discrepancies in outcomes revealed in the analysis. Organizational Structure Monitoring and Audits . Describe the organizational structure a Identify the grant s key staff briefly identify their primary responsibilities and the amount of time they are assigned to the grant. b Include an organizational chart depicting key staff may be included as an attachment . c Indicate whether the applicant has sub-recipients or local affiliates implementing the grant. If they do include a table indicating their name location the number of authorized positions for which they are responsible and their experience if any in implementing SCSEP. ATTACHMENT C PROGRAMMATIC ASSURANCES PY 2010 GRANT The programmatic assurances below reflect standard grant requirements that the Department has determined are consistent with sound program practices. Applicants please certify that your agency or organization conforms and will continue to conform to these assurances throughout the period of the grant by checking off the assurances below. This form is interactive to check off the assurances go to the View function choose Toolbars click on the left side of Forms then click on small lock. PARTICIPANT ASSURANCES The applicant Recruitment and Selection of Participants Has developed and implemented methods to recruit and select participants to assure that a maximum number of eligible individuals are able to participate in the program. Uses income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL 12-06 to determine and document participant eligibility. TEGL 12-06 may be accessed on www.doleta.gov seniors under Technical Assistance . Has developed strategies to recruit applicants who have priority of service as defined in OAA Section 518 b 1 - 2 and by the Jobs for Veterans Act P.L. 107-288. Priority is to be afforded to individuals who a Are covered persons in accordance with the Jobs for Veterans Act. b Are 65 years or older. c Have a disability. d Have limited English proficiency or low literacy skills. e Reside in a rural area. f Have low employment prospects. g Have failed to find employment after utilizing services provided through the One-Stop Delivery System. h Are homeless or are at risk for homelessness. In addition veterans priority of service means that covered persons veterans and certain spouses including widows and widowers who are eligible for SCSEP must receive services instead of or before non-covered persons. 2 Assessment Assesses participants at least twice per 12 month period. Uses assessment information to determine the most appropriate community service assignments for participants. Individual Employment Plan IEP Establishes an initial goal of unsubsidized employment for all participants. Updates the IEP at least as frequently as the assessments. For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment has provision in the IEP to transition to unsubsidized employment or other services. Community Service Assignment CSA Ensures that the initial CSA is based on the assessment done at enrollment. Uses the IEP to determine when if appropriate to rotate participants through assignments to acquire skills necessary for unsubsidized employment. Selects host agencies that are designated 501 c 3 organizations or public agencies. Has procedures in place to assure adequate supervision of participants at host agencies. Has procedures in place to ensure safe and healthy working conditions. Recertification of Participants Recertifies the income eligibility of each participant at least once every 12 months or more frequently if circumstances warrant. Has a written policy setting forth actions to deal with participants found to be ineligible including notification of their right to appeal the finding . Physical Examinations Offers physicals to participants upon program entry and each year thereafter as a benefit. Obtains a written waiver from each participant who declines to have a physical. Host Agencies Has developed and implemented methods for recruiting new host agencies to provide a variety of training options that will enable participants to increase their skill level and transition to unsubsidized employment. 3 Maintenance of Effort Does not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. Does not displace currently employed workers including partial displacement such as a reduction in non-overtime work wages or employment benefits . Does not impair existing contracts or result in the substitution of federal funds for other funds in connection with work that would otherwise be performed. Does not assign or continue to assign a participant to perform the same work or substantially the same work as that performed by an individual who is on layoff. Orientation Provides orientations for its participants and host agencies including information on Program Overview Project goals and objectives Community service assignments Training opportunities Available supportive services The availability of a free physical examination Participant rights and responsibilities Host agencies Sub-recipients must also provide sufficient orientation which may include the following information Grantee and local project roles policies and procedures SCSEP goals and objectives Role of supervisors Evaluation of participant progress Maximum individual duration policy Provision of safe working environment Annual monitoring and safety assessment Documentation requirements Termination policies Grievance procedures Participant Benefits Provides benefits that are required by state or Federal law such as workers compensation or unemployment insurance and the costs of physical examinations. 4 Has established written policies relating to compensation for scheduled work hours during which grantee or sub-recipients are closed for Federal holidays. Has established written policies relating to approved breaks in participation and necessary sick leave that is not part of an accumulated sick leave program. Does not use grant funds to pay the cost of pension benefits annual leave accumulated sick leave or bonuses. Durational Limits Maximum Project Duration 27 Months Complies with an aggregate participant duration cap of 27 months unless a waiver is approved. Maximum Participant Duration 48 Months Complies with the requirement that participants may participate in the program no longer than 48 months whether or not consecutively unless the participant receives a waiver or unless the grantee has in place a policy providing a duration of less than 48 months as approved by the Department. Notifies participants of its policy pertaining to the maximum duration requirement including the possibility of a waiver if applicable at the time of enrollment and each year. Termination Procedures Provides a reason for termination and informs participants of grievance policies. Written Termination Policies Are in Effect for Provision of false information immediate . Incorrect initial eligibility determination 30 days written notice . Income ineligibility determined at recertification 30 days written notice . Cause immediate or corrective action depending on infraction . IEP Terminations An IEP termination policy must be approved by the Department prior to implementation. If applicable and there are no extenuating circumstances to hinder a move to unsubsidized employment refusal without good cause to accept a reasonable number of job offers or referrals that are consistent with the IEP. Equitable Distribution Manages slot allotments within equitable distribution guidelines to the extent feasible so that potential participants have equal access to the program. 5 Over-Enrollment Manages over-enrollment to minimize impact on participants and avoid layoffs. Administrative Systems Ensures representation at any and all required grantee meetings sponsored by the Department. Communicates grant policy data collection and performance developments and directives to staff sub-recipients and local project operators. Has developed a written monitoring tool that lists items to be reviewed during monitoring visits and provides this tool to sub-recipients and local project operators. Has developed a monitoring schedule notified sub-grantees and local project operators of monitoring plans and monitors sub-grantees and local project operators on a regular basis. Provides training to increase sub-recipients and local project operators skills knowledge and abilities. When appropriate prescribes corrective action and follow-up procedures for sub- recipients and local project operators to ensure that identified problems are remedied. Monitors the financial systems and expenditures of sub-recipients and local project operators on a regular basis. Ensures that sub-recipients and local project operators receive adequate resources to effectively operate local projects. Has trained sub-recipients and local project operators on SCSEP financial requirements to help them effectively manage their own expenditures and provides more general financial training as needed. Ensures that all financial reports are accurate and are submitted in a timely manner as required. Has a written plan in place for both disaster response and recovery so the SCSEP may continue to operate and provide services. Collaboration and Leveraged Resources Collaborates with other organizations to maximize opportunities for participants to obtain workforce development education and supportive services to help them move into unsubsidized employment. These organizations may include but are not limited to Workforce Investment Boards One-Stop Career Centers vocational rehabilitation providers basic education and literacy providers and community colleges. 6 Supportive Services Provides supportive services as needed to help participants participate in their community service assignment and to obtain and retain unsubsidized employment. Has established criteria to determine when participants will receive supportive services including after obtaining unsubsidized employment. Sub-Recipient Selection If Applicable In selecting sub-recipients in areas with a substantial population of individuals with barriers to employment national grantees give special consideration to organizations including former recipients of national grants with demonstrated expertise in serving individuals with barriers to employment as defined in the statute. Complaint Resolution Establishes and uses written grievance procedures for complaint resolution for applicants employees and participants. Provides applicants employees and participants with a copy of grievance procedures. Procedures for Payroll and Workers Compensation Makes all required payments for payroll and workers compensation premiums on a timely basis. Ensures that host agencies do not pay workers compensation costs for participants. Maintenance of Files and Privacy Information Maintains participant files for three program years after the program year in which all follow-up activity for a participant is completed. Participant records are securely stored and access is limited to appropriate staff in order to safeguard personal identifying information. Participant medical records are securely stored separately from all other participant records and access is limited to authorized staff for authorized purposes. Safeguards to preclude tampering with electronic media are established e.g. personal identification numbers PINs . Ensures that the SCSEP national office at the Department of Labor is immediately notified in the event of any potential security breach of personal identifying information whether electronic files paper files or equipment is involved. Complies with and ensures that authorized users under its grant comply with all SPARQ access and security rules. 7 Documentation Maintains documentation of waivers of physical examinations by participant. Maintains documentation of the provision of complaint procedures to participants. Maintains documentation of eligibility determinations and recertifications. Maintains documentations of terminations and reasons for termination. Maintains records of grievances and outcomes. Maintains records required for data validation. Data Collection and Reporting Ensures that accurate data are submitted a timely manner to SPARQ as required. Ensures that those capturing and recoding data are familiar with the latest instructions for data collection including Department administrative issuances e.g. Older Worker Bulletins TEGLs Data Collection Handbook and internet postings. Legally obligates sub-recipients to turn over complete data files in the specified electronic format as well as hard copy case files to the grantee when sub- recipients cease to administer SCSEP. Legally obligates new sub-recipients to enter complete data related to any participants whom they acquire upon becoming sub-recipients. Non-Web Data Collection System users ensure that accurate data are uploaded to SPARQ in accordance with Department timelines and administrative guidance. If the applicant has not checked a specific box es herein information must be provided on a separate attachment indicating what specific steps it will take to conform to this standard grant requirement s . Signature of Authorized Representative ATTACHMENT D PY 2010 OPTIONAL SPECIAL REQUESTS Applicants with special requests in one or more of the following areas must submit their requests and any supporting documentation as an attachment to their PY 2010 grant application. Requests for approval should provide a substantive rationale e.g. improved program management better service to participants or least disruption possible to participants. 1 Additional Funds for Participant Training and Supportive Services Older Americans Act OAA Sec. 502 c 6 C . Any applicant that wishes to request additional funds must provide the specific information listed in this section. Applicants requesting additional funds for participant training and supportive services should not submit a separate budget narrative for these activities. Instead the detailed budget narrative in the grant application should identify the specific training and supportive service activities that will be provided to participants should the request be approved. Costs associated with this request should also be included in the SF 424 and 424A. The 2006 amendments to the OAA permit an exception to the 75 percent minimum level of expenditures on participant wages and fringe benefits. This exception allows grantees to request to use not less than 65 percent of program funds for wages benefits and other costs so that up to an additional 10 percent of funds are available for training and supportive services to directly benefit participants. As required in Section 502 C 6 C IV applicants seeking this waiver must provide a work plan that includes the following a A detailed description of the additional training and supportive services b An explanation of how activities will directly benefit participants improve project effectiveness and improve employment outcomes for individuals served c A sequence and timeline for these activities d If applicable an explanation concerning whether displacement of eligible individuals or elimination of positions will occur and information on the number of individuals to be displaced or positions to be eliminated and e The performance measures that are expected to improve from the expenditure of additional funds and the amounts by which each measure is expected to improve. 2 Increase in Administrative Cost Limitations - 20 CFR 641.870 . The Department may authorize an increase in the amount available for administrative costs to not more than 15 percent if it determines that it is necessary to carry out the project and the applicant demonstrates that 2 a It is incurring major administrative cost increases in necessary program components or b The number of employment positions or eligible minority individuals participating in the project will decline if administrative costs are not increased or c The project size is so small that the amount of administrative expenses incurred to carry out the project necessarily exceeds 13.5 percent of project funding. General statements that costs have increased do not constitute adequate justification. The applicant must identify which costs have increased why they have increased and how these costs relate to program operations. 3 Reduction of Maximum Participant Duration - OAA Sec. 518 a 3 B i . The maximum length of time an individual participant can be enrolled in SCSEP during their lifetime is 48 months regardless of whether enrollment is consecutive or not . Applicants who wish to impose a maximum duration of less than 48 months for participants must request permission from the Department to do so. Any durational limit must be uniformly applied to participants in all of the applicant s local projects. 4 Extension of Maximum Project Duration - OAA Sec. 502 b 1 C ii . The maximum average project duration based on overall participation is 27 months. Applicants may request permission from the Department to increase their maximum average project duration to 36 months. 5 On-the-Job Experience OJE . If an applicant wishes to utilize OJE as an additional training option it must meet the requirements stipulated in Older Worker Bulletin 04- 04. Applicants must provide an OJE policy and sample contracts to the Department for approval before they can exercise this option. 6 Cross-Border Agreements - 20 CFR 641.500 b . State applicants may enter into agreements to permit cross-border enrollment of eligible participants. Such agreements must cover both state and national grantee slots and must be submitted for approval by the Department. ATTACHMENT E SF-424 INSTRUCTIONS Applicant must prepare their application using Standard Form SF 424 Attachment F . The following instructions are intended to clarify the process of completing the SF-424 grant application for SCSEP. The applicant should review the current authorizing legislation and regulations as well as Older Worker Bulletin OWB No. 00-20 Allocation of Indirect Costs OMB Circular A-87 Cost Principles for State Local and Indian Tribal Governments and OMB Circular A-122 Cost Principles for Non-Profit Organizations. Sufficient administrative funding must go to local levels of program operation. Clarifying Instructions for SF-424. If additional space is needed to complete an item insert an asterisk and use an additional electronic document page. For the most part this form is self-explanatory. Grantees must complete all required items which are identified with asterisks as well as items that are not required but are noted below. Item 1. For type of submission check Application. Item 2. For type of application check New. Item 10. For name of Federal agency list U.S. Department of Labor Employment and Training Administration . Item 12. This item does not need to be filled in as this is not a competitive grant. Item 14. This item must be completed however it contains similar information to that requested in the program narrative Attachment B under Geographic Areas Served. Grantees should indicate in this box to See attached Excel spreadsheet and thoroughly address this item in Geographic Areas Served. Item 18. Federal funding for PY 2010 for all applicants is listed in Attachment I. OMB Number 4040-0004 Expiration Date 04 31 2012 Application for Federal Assistance SF-424 Version 02 1. Type of Submission Preapplication Application Changed Corrected Application 2. Type of Application If Revision select appropriate letter s New Continuation Other Specify Revision 3. Date Received 4. Application Identifier 5a. Federal Entity Identifier 5b. Federal Award Identifier State Use Only 6. Date Received by State 7. State Appli cation Identifier 8. APPLICANT INFORMATION a. Legal Name b. Employer Taxpayer Identification Number EIN TIN c. Organizational DUNS d. Address Street1 Street 2 City County State Province Country Zip Postal Code e. Organizational Unit Department Name Division Name f. Name and contact information of person to be contacted on matters involving this application Prefix First Name Middle Name Last Name Suffix Title Organizational Affiliation Telephone Number Fax Number Email OMB Number 4040-0004 Expiration Date 04 31 2012 Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1 Select Applicant Type Type of Applicant 2 Select Applicant Type Type of Applicant 3 Select Applicant Type Other specify 10. Name of Federal Agency 11. Catalog of Federal Domestic Assistance Number CFDA Title 12. Funding Opportunity Number Title 13. Competition Identification Number Title 14. Areas Affected by Project Cities Counties States etc. 15. Descriptive Title of Applicant s Project Attach supporting documents as specified in agency instructions. OMB Number 4040-0004 Expiration Date 04 31 2012 Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of a. Applicant b. Program Project Attach an additional list of Program Project Congressional Districts if needed. 17. Proposed Project a. Start Date b. End Date 18. Estimated Funding a. Federal b. Applicant c. State d. Local e. Other f. Program Income g. TOTAL 19. Is Application Subject to Review By State Under Executive Order 12372 Process a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372 20. Is the Applicant Delinquent On Any Federal Debt If Yes provide explanation. Yes No 21. By signing this application I certify 1 to the statements contained in the list of certifications and 2 that the statements herein are true complete and accurate to the best of my knowledge. I also provide the required assurances and agree to comply with any resulting terms if I accept an award. I am aware that any false fictitious or fraudulent statements or claims may subject me to criminal civil or administrative penalties. U.S. Code Title 218 Section 1001 I AGREE The list of certifications and assurances or an internet site where you may obtain this list is contained in the announcement or agency specific instructions. Authorized Representative Prefix First Name Middle Name Last Name Suffix Title Telephone Number Fax Number Email Signature of Authorized Representative Date Signed OMB Number 4040-0004 Expiration Date 04 31 2012 Application for Federal Assistance SF-424 Version 02 Applicant Federal Debt Delinquency Explanation The followin g field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of characters that can be entered is 4 000. Try and avoid extra spaces and carriage returns to maximize the availability of space. INSTRUCTIONS FOR THE SF-424 Public reporting burden for this collection of information is estimated to average 60 minutes per response including time for reviewing instructions searching existing data sources gathering and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to the Office of Management and Budget Paperwork Reduction Project 0348-0043 Washington DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. This is a standard form including the continuation sheet required for use as a cover sheet for submission of preapplications and applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the Federal agency agency . Required items are identified with an asterisk on the form and are specified in the instructions below. In addition to the instructions provided below applicants must consult agency instructions to determine specific requirements. Item Entry Item Entry 10. Name Of Federal Agency Required Enter the name of the Federal agency from which assistance is being requested with this application. 1. Type of Submission Required Select one type of submission in accordance with agency instructions. Preapplication Application Changed Corrected Application If requested by the agency check if this submission is to change or correct a previously submitted application. Unless requested by the agency applicants may not use this to submit changes after the closing date. 11. Catalog Of Federal Domestic Assistance Number Title Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested as found in the program announcement if applicable. 12. Funding Opportunity Number Title Required Enter the Funding Opportunity Number and title of the opportunity under which assistance is requested as found in the program announcement. 13. Competition Identification Number Title Enter the Competition Identification Number and title of the competition under which assistance is requested if applicable. 2. Type of Application Required Select one type of application in accordance with agency instructions. New An application that is being submitted to an agency for the first time. Continuation - An extension for an additional funding budget period for a project with a projected completion date. This can include renewals. Revision - Any change in the Federal Government s financial obligation or contingent liability from an existing obligation. If a revision enter the appropriate letter s . More than one may be selected. If Other is selected please specify in text box provided. A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration E. Other specify 14. Areas Affected By Project List the areas or entities using the categories e.g. cities counties states etc. specified in agency instructions. Use the continuation sheet to enter additional areas if needed. 3. Date Received Leave this field blank. This date will be assigned by the Federal agency. 4. Applicant Identifier Enter the entity identifier assigned by the Federal agency if any or applicant s control number if applicable. 15. Descriptive Title of Applicant s Project Required Enter a brief descriptive title of the project. If appropriate attach a map showing project location e.g. construction or real property projects . For preapplications attach a summary description of the project. 5a Federal Entity Identifier Enter the number assigned to your organization by the Federal Agency if any. 5b. Federal Award Identifier For new applications leave blank. For a continuation or revision to an existing award enter the previously assigned Federal award identifier number. If a changed corrected application enter the Federal Identifier in accordance with agency instructions. 6. Date Received by State Leave this field blank. This date will be assigned by the State if applicable. 7. State Application Identifier Leave this field blank. This identifier will be assigned by the State if applicable. 8. 16. Congressional Districts Of Required 16a. Enter the applicant s Congressional District and 16b. Enter all District s affected by the program or project. Enter in the format 2 characters State Abbreviation 3 characters District Number e.g. CA-005 for California 5 th district CA-012 for California 12 th district NC-103 for North Carolina s 103 rd district. If all congressional districts in a state are affected enter all for the district number e.g. MD-all for all congressional districts in Maryland. If nationwide i.e. all districts within all states are affected enter US-all. If the program project is outside the US enter 00-000. Applicant Information Enter the following in accordance with agency instructions a. Legal Name Required Enter the legal name of applicant that will undertake the assistance activity. This is the name that the organization has registered with the Central Contractor Registry. Information on registering with CCR may be obtained by visiting the Grants.gov website. 17. Proposed Project Start and End Dates Required Enter the proposed start date and end date of the project. b. Employer Taxpayer Number EIN TIN Required Enter the Employer or Taxpayer Identification Number EIN or TIN as assigned by the Internal Revenue Service. If your organization is not in the US enter 44-4444444. c. Organizational DUNS Required Enter the organization s DUNS or DUNS 4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting the Grants.gov website. 18. Estimated Funding Required Enter the amount requested or to be contributed during the first funding budget period by each contributor. Value of in-kind contributions should be included on appropriate lines as applicable. If the action will result in a dollar change to an existing award indicate only the amount of the change. For decreases enclose the amounts in parentheses. d. Address Enter the complete address as follows Street address Line 1 required City Required County State Required if country is US Province Country Required Zip Postal Code Required if country is US . e. Organizational Unit Enter the name of the primary organizational unit and department or division if applicable that will undertake the 19. Is Application Subject to Review by State Under Executive Order 12372 Process Applicants should contact the State Single Point of Contact SPOC for Federal Executive Order 12372 to determine whether the application is subject to the assistance activity if applicable. State intergovernmental review process. Select the appropriate box. If a. is selected enter the date the application was submitted to the State f. Name and contact information of person to be contacted on matters involving this application Enter the name First and last name required organizational affiliation if affiliated with an organization other than the applicant organization telephone number Required fax number and email address Required of the person to contact on matters related to this application. 20. Is the Applicant Delinquent on any Federal Debt Required Select the appropriate box. This question applies to the applicant organization not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances loans and taxes. If yes include an explanation on the continuation sheet. Type of Applicant Required Select up to three applicant type s in accordance with agency instructions. 21. Authorized Representative Required To be signed and dated by the authorized representative of the applicant organization. Enter the name First and last name required title Required telephone number Required fax number and email address Required of the person authorized to sign for the applicant. A copy of the governing body s authorization for you to sign this application as the official representative must be on file in the applicant s office. Certain Federal agencies may require that this authorization be submitted as part of the application. 9. A. State Government B. County Government C. City or Township Government D. Special District Government E. Regional Organization F. U.S. Territory or Possession G. Independent School District H. Public State Controlled Institution of Higher Education I. Indian Native American Tribal Government Federally Recognized J. Indian Native American Tribal Government Other than Federally Recognized K. Indian Native American Tribally Designated Organization L. Public Indian Housing Authority M. Nonprofit with 501C3 IRS Status Other than Institution of Higher Education N. Nonprofit without 501C3 IRS Status Other than Institution of Higher Education O. Private Institution of Higher Education P. Individual Q. For-Profit Organization Other than Small Business R. Small Business S. Hispanic-serving Institution T. Historically Black Colleges and Universities HBCUs U. Tribally Controlled Colleges and Universities TCCUs V. Alaska Native and Native Hawaiian Serving Institutions W. Non-domestic non-US Entity X. Other specify ATTACHMENT G SF-424A INSTRUCTIONS DEVELOPING A BUDGET ETA s Regions 2 and 6 have developed a helpful budget tool which was first provided to grantees in 2008 and is also being emailed with this planning TEGL. Grantees are strongly encouraged to use this tool in developing their budget narratives. These instructions will assist you in completing the Budget Tool and its worksheets. References to the 424A and the 424A Budget Tool are made at the beginning of each section in bold italics. NOTE The narrative tabs in this budget tool will hold a maximum of 251 characters without spaces. Please use additional electronic pages if your narrative exceeds the maximum allowance. A. Determining Budget Requirements The budget is one of the most important pieces of the grant proposal. A complete and well-developed budget is an effective management tool a budget that doesn t truly represent a project s needs makes it difficult to assess financial performance over the life of the project and may result in cost overruns. The budget also provides ETA with information to assess whether the activities and services described in the program narrative are consistent with the estimated costs in the budget. B. Understanding Key Budgeting Terms and Principles Before launching into required budget elements it is important to explain some key fiscal terminology and principles that may affect the development of the grant budget. Administrative Costs o Definition For SCSEP the definition of administrative costs is unique to the programs funded by the Department of Labor Employment and Training Administration ETA . ETA s definition of administrative costs is found in the Code of Federal Regulations at 20 CFR 641.853-861. ETA uses a function-based definition of administration which means costs associated with certain functions - such as accounting procurement financial management payroll etc. - are considered administrative costs. o Limitation An entity that receives a SCSEP grant may not use more than 13.5 percent of the total grant award amount to pay administrative costs associated with the program. In limited cases the Grant Officer may approve a 15 percent administrative cost level but the grantee must request a higher level in writing as part of its grant application and provide documentation for the need for ATTACHMENT G the higher level. See Section 502 c 3 of the Older Americans Act OAA of 2006 for guidance. Typically only the grantee organization incurs administrative costs. A sub-grantee would incur administrative costs only if the sub-grant s sole purpose is to carry out an administrative function. The administrative limit applies to the total award amount and includes both direct administrative cots and indirect administrative costs. Not all indirect costs are administrative costs under the ETA definition. The portion of indirect costs that are administrative plus any direct administrative costs cannot exceed the 13.5 percent cost limitation. Note The indirect cost line item on the Federal Budget Information Form is different from the administrative cost limit. Program Costs Program costs are related to the direct provision of employment and training services to participants and employers. An individual such as a program director can incur both program and administrative costs depending on the function which is being performed. For instance when a program director is meeting with project partners to discuss how services will be designed and provided to participants the salary associated with that time falls under program costs. However when a project director develops a budget for a contractual agreement with a project partner the salary associated with that time is an administrative cost because budgeting is an administrative function. Direct Costs Direct costs are those that can be specifically identified with a particular final cost objective. Indirect Costs Indirect costs are incurred for common or joint objectives that benefit more than one project. They may originate in your unit or in units of your organization that supply goods services or facilities to the grant. Most often the term indirect costs is used to indicate costs that are incurred to support the overall operation of the organization. Indirect costs may be both administrative and programmatic. The following web site provides valuable information on applying for an indirect cost rate from the Department s Division of Cost Determination www.dol.gov oasam programs boc costdeterminationguide main.htm toc Cost Allocation Plan This document identifies accumulates and distributes allowable direct and indirect costs and identifies the allocation methods used for distribution of these costs across projects. ATTACHMENT G C. Process for Developing a Budget Constructing a project budget takes time and coordination with project staff and partners. When developing the project budget it is highly recommended that grantees review the activities and tasks listed in their statement of work. Reviewing the statement of work will help grantees assess the following elements Who will work on the project and how long their services will be required e.g. grant staff partner staff and contractors . What resources are needed to support each task e.g. rent utilities computers telephone service copiers office supplies etc. . Whether partners are willing to donate cash items or services needed to complete the project either through matching funds or in-kind contributions. The Budget Narrative worksheets in the SF-424A are designed to assist grantees in meeting the requirements for a detailed cost analysis and may be helpful in developing your budget projections. It may also be useful to have staff involved in delivering services participate in preparing the budget since they have direct first-hand experience with services and activities. Also grantees should be aware that a number of factors might affect budget projections such as Staff on the project may be eligible for salary increases or raises duri ng the life of the project. Rising health and disability insurance costs may affect fringe benefit rates. Transportation costs may be affected by rising gasoline prices. Grantees should try to anticipate factors that may affect the budget when developing their projections and be prepared to provide a narrative explanation of these factors in the Budget section of the grant proposal. Once grantees have developed a list of needed resources it is time to organize the listed items into the cost categories required by ETA. D. How to Complete the Budget Section of the SCSEP Application The Budget part of the application consists of two sections A Budget Information Form and B Budget Category Excel Worksheets and Budget Narrative. Section A. Budget Information Form - Lines 1-5 Columns a - g . Note Column F is pre-set to calculate the 10 percent non-Federal amount. You may change the formula if you are entering more than 10 percent. ATTACHMENT G A budget tool has been developed to assist grantees in submitting their SF-424A and detailed budget narrative see attached . The SF-424A can be found at http wdr.doleta.gov directives attach TEGL TEGL24-09a4.xls . The budget form has six sections. A - Budget Summary B - Budget Categories C - Non-Federal Resources D - Forecasted Cash Needs E - Budget Estimates of Federal Funds Needed for Balance of the Project and F - Other Budget Information. Sections A and B are populated automatically as the Excel worksheets addressed below are completed. The following information should be entered on the first row of section A column a SCSEP column b 17.235. Information in columns e and g will be input automatically after the Amount Awarded field in the top left corner of Personnel worksheet is filled in. Please note that ETA does not require sections D and E be completed. Grantees anticipated expenses are listed in the object class categories in Section B - Budget Categories. For purposes of this budget costs associated with participant wages and fringe benefits should be categorized the following ways When a participant has a community service assignment at the grantee s facilities and is considered an employee of the grantee participant wage costs should be listed in Personnel and fringe benefits in Fringe Benefits . When a participant has a community service assignment at a host agency or sub-recipient s facilities but is considered an employee of the grantee participant wages costs should be listed in Personnel and fringe benefits in Fringe Benefits . When a participant has a community service assignment at a host agency or sub-recipient s facilities and is considered an employee of the host agency or sub-recipient participant wage and fringe benefit costs should be listed under Contractual . Other expenses include Personnel This refers to wages and salaries paid to employees of the grantee organization who are directly involved in grant implementation. This line item does not include personnel hired by the sub-grantee those costs are included in the Contractual line item. Fringe Benefits The cost of benefits paid to the personnel on the grant including the cost of employer s share of FICA health insurance workers compensation vacation and supplies. Shipping and delivery are a normal part of the cost of supplies and should be included in the budgeted amount. ATTACHMENT G Contractual The cost of any contract or sub-grant agreement. Contractual costs could include sick leave holidays or unemployment insurance. The budget worksheet for this category should contain descriptive information about what specific fringe benefits are being charged to the grant including the fringe benefit percentage. Travel Refers to travel costs of personnel that are reasonable and necessary to effectively manage and carry out grant activities provide oversight or measure program effectiveness. Air travel when necessary should be obtained at the lowest possible customary standard coach or equivalent fare . Travel costs may be charged on an actual basis or on a per-diem or mileage basis in lieu of actual costs. This line item does not include travel expenses of the sub-grantee which are included in the Contractual line item. Equipment Refers to non-expendable personal property that has a useful life of more than one year and a per-unit cost of 5 000 or more. The only type of equipment that may be acquired with Federal funds is equipment necessary for the operation of the grant. If purchased the cost of the equipment is to be prorated over the projected life of the equipment to determine the cost to the grant. Use of grant funds to purchase equipment with a unit cost of 5 000 or more requires special review and approval from the Grant Officer prior to purchase. Shipping delivery and installation if necessary are a normal part of the cost of equipment and should be included in the budgeted amount. Supplies All consumable materials costing less than 5 000 per unit other goods such as copy paper pens and pencils computers any materials needed to conduct training agreements for evaluating the grant providing training etc. The total costs of all sub-grant contracts are reflected in this line item. Other Direct costs that do not fit any of the aforementioned categories such as rent for buildings used to conduct grant activities utilities leased equipment child care transportation expenses tuition for training etc. Total Direct Cost This is the total of lines 1 through 7. The SF-424A will automatically sum up the direct costs after the worksheets for each category are completed. Indirect Cost If the grantee has an approved indirect cost rate and wishes to apply it to this grant a copy of the indirect cost agreement signed by the issuing Federal agency must be attached to the grant proposal. ATTACHMENT G TOTALS This category is populated automatically and represents the total amount of lines 6 i and 6 j equaling to the total amount of funds authorized for the project. Section B. Budget Category Excel Worksheets and Budget Narrative - This section is directly linked to the color labeled tab in the worksheets. When you complete the spreadsheet behind each tab the total will appear in the appropriate line or column in this section. Budget Category Excel Worksheets Section B requires grantees to classify expenses in the following object class categories Personnel Fringe Benefits Travel Equipment Supplies Contractual Construction not used for SC SEP grants Other and Indirect Costs. The suggested budget tool contains an individual worksheet for each of these categories. Complete the Budget Category Worksheets for each category. Each worksheet identifies in detail the costs attributable to each category in Section B lines 6 a j of the SF-424A. The worksheet cells contain instructions and drop down menus to aid in their completion. Data from the completed budget worksheets will automatically populate Sections A and B of the SF-424A. Grantees should distinguish between costs associated with Federal and non-Federal funding perhaps bolding Federal costs . Budget Narrative At the bottom of each worksheet is a text block to enter a budget narrative. The budget narrative explains or justifies the amount s entered for each category of the SF-424A and the supporting worksheets. Provide a brief explanation as to how the costs associated with each category relate to the implementation of the statement of work and the achievement of grant goals. Grantees should try to anticipate factors that may affect the budget when developing their projections and provide a narrative explanation of these factors. In this section grantees also include a narrative explanation describing the percent of the award amount that will be spent on administrative costs including a description of administrative services being charged to the grant. The narrative ties the grant budget to the proposal s statement of work. The following section provides directions for completing the budget category worksheets as well as examples of completed worksheets and budget narrative statements. Personnel Worksheet This is the first worksheet in the SF-424A Excel workbook. Grantees should start by entering the Name of Grantee Organization Amount Awarded and Funding Period From-To . The period of performance for the FY 2010 Additional Funding is January 29 2010-June 30 2011. For the regular program the period of ATTACHMENT G performance begins on July 1 and ends June 30 of the following year. The worksheet will not calculate values if this initial information is not provided. Here and on the other worksheets data can be entered in cells colored in light green. The following information to support the staffing plan for the project should be provided in the Personnel table Position Enter the title for each staff position. These titles should match the information provided in the narrative. If the grantee has more than one employee in the same position at the same salary level and employed for the same period of time each employee should be entered on a separate line. Percent of Time List the percent of time each staff person will devote to the project. For example if a full-time staff person spends 75 percent of their time on the project he or she would be .75 FTE full-time equivalent . Monthly Salary Wage Enter the average monthly salary not the average full-time salary. Since pay periods vary from organization to organization the average would be the annual total salary divided by 12 months. If an employee is expected to receive a salary increase during the grant period figure the average monthly salary for the entire year based on the sum of the two salary figures for the number of months the employee will receive each salary. Number of Months Enter the projected number of months the position will be filled during the grant period. Cost The total cost equals of Time x Monthly Salary Wage x of Months . Name of Grantee Organization Funding Period The Best Workforce Development Program Inc. 07 01 08 to 06 30 09 Amount Awarded of Months 12 500 000 Object Class Category a. PERSONNEL A B C D E Position of Time Monthly Salary Wage of Months Cost 1. Executive Director 20.00 3 600 12.00 8 640 2. Project Director 100.00 2 200 12.00 26 400 3. Administrative Assistant 50.00 1 200 12.00 7 200 4. Job Developer 100.00 2 000 12.00 24 000 5. Case Worker 100.00 1 600 10.00 16 000 ATTACHMENT G 6. Case Worker 100.00 800 10.00 8 000 7. Outreach Specialist Recruiter 40.00 1 400 12.00 6 720 TOTAL PERSONNEL 96 960 Budget Narrative PERSONNEL The total amount for Staff Salaries is projected to be 96 960. The Project anticipates the need for seven staff persons four of whom Project Director Job Developer and two Case Workers will work full-time on the project. The Administrative Assistant will dedicate 50 percent of his her time to the project and the Outreach Specialist Recruiter will spend 40 percent of his her time. Executive Director of the project will spend 20 percent of his her time on the project activities. Fringe Benefits Worksheet In this worksheet grantees should provide a detailed listing of the benefits provided to employees and the fringe benefit percentage. Position s Using the drop down menu select the position title. The drop down menu reflects positions listed in the Personnel worksheet. Benefit s Using the drop down menu select the type of benefits that will be provided. If multiple benefits are included in the base amount list each of them in a separate row. Rate Enter the fringe benefit rate used to calculate benefits for each source. If the list of fringe benefits is itemized list the source for each item. Base Amount Enter the Gross Salary used against the rate for the salary ies you are calculating. Cost The total cost is Rate x Base Amount Object Class Category b. FRINGE BENEFITS A B C D E Position s Benefit s Rate Base Amount Cost 1. Executive Director Disability Long- Term 1.20 8 640 104 2. Project Director Full Package 34.00 26 400 8 976 3. Administrative Assistant Full Package 34.00 7 200 2 448 4. Job Developer Full Package 34.00 24 000 8 160 5. Case Worker Full Package 34.00 16 000 5 440 6. Case Worker Full Package 34.00 8 000 2 720 7. Outreach Specialist Recruiter Full Package 34.00 6 720 2 285 TOTAL FRINGE BENEFITS 30 133 ATTACHMENT G Budget Narrative FRINGE BENEFITS The fringe benefit rate for 6 employees of this project is 34 percent of staff salaries or 30 133 and accounts for the full package of benefits that consists of a medical dental and vision coverage b short- and long-term disability insurance c holiday and sick leave pay d life insurance and e FICA and Unemployment Insurance. Fringe benefit rate for the Executive Director position is 1.20 percent and includes the Long-Term Disability Insurance only. Travel Worksheet Travel includes mileage plane fares meals and incidentals lodging parking taxi shuttle service to and from the site and any other cost associated with travel for the grant. Travel costs may be charged on an actual basis or on a per diem or mileage basis in lieu of actual costs. Grantees should provide a narrative describing the purpose of the travel and the assumptions used to generate travel funds. Each type of travel cost e.g. mileage per diem etc. should be entered on separate lines. Item Enter a brief description of the travel item to be charged to the grant. Remember enter travel for contracted employees under Contractual category. Number of Staff Enter the number of staff who will charge this type of travel. Number of Units Enter the number of units estimated to be charged to the grant per traveler staff for the year. Unit Type From the drop down menu choose the unit type to be used for the calculation. Cost per Unit Enter the cost of the travel item per traveler. If calculating based on mileage enter the cost per mile. Cost The total cost is of Staff x of Units x Cost per Unit Object Class Category c. TRAVEL A B C D E F Item of Staff of Units Unit Type Cost per Unit Cost 1. Mileage - Project Director 1 8 000 Miles 0.42 3 360 2. Mileage - Job Developer 1 12 000 Miles 0.42 5 040 3. Mileage - Case Manager Full- Time 2 10 000 Miles 0.42 8 400 ATTACHMENT G 4. Mileage - Outreach Specialist 1 5 000 Miles 0.42 2 100 5. Per Diem - Project Director 1 40 Day s 35.00 1 400 6. Per Diem - Job Developer 1 40 Day s 35.00 1 400 7. Per Diem - Case Manager Full- Time 2 40 Day s 35.00 2 800 8. Per Diem - Outreach Specialist 1 20 Day s 35.00 700 9. Lodging for Training Conferences 4 3 Day s 100.00 1 200 10. Per Diem for Training Conferences 4 4 Day s 35.00 560 11. Plane Tickets for Conferences 4 1 Trip s 350.00 1 400 12. Miscellaneous Travel 5 10 Month s 50.00 2 500 TOTAL TRAVEL 30 860 Budget Narrative TRAVEL Mileage costs for the Project Director Job Developer two Case Managers and Outreach Specialist are to conduct recruitment and provide outreach throughout the District. Mileage is calculated at 42 cents per mile with an estimated total mileage of 45 000 miles over two years. Per Diem rates for the staff are calculated at 35 per day based on the organizational travel policies the staff will travel to local community colleges community-based organizations and high schools to present the program to other populations. Lodging per diem and transportation ticket costs for Training Conferences are reserved for the DOL Earmark training session. Miscellaneous Travel funds are for transit transportation costs for staff s local travel. Total cost of travel is 30 860. Equipment Worksheet Equipment is defined at 29 CFR 97.3 and 95.2 as tangible non-expendable personal property with a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of a the capitalization level est ablished by the organization for the financial statement purposes or b 5 000 per unit. If the equipment was not charged directly to the grant or sub-grant at the time of acquisition then it does not fall under the property management requirements of Section 95.34. Items that cost less than 5 000 per unit should be entered under the Supplies worksheet unless the item is part of a larger system. For example if the item is part of the organization s information technology system it is considered equipment regardless of its unit cost see the example below . Shipping delivery and installation are normal parts of the cost of equipment and should be included in the budgeted amount. Grantees wishing to obtain approval for the purchase of equipment at the time of application should state their intentions in the Budget Narrative section of the worksheet and provide an explanation of how this equipment will be used to further the grant s objectives justification for the need for the equipment the basis for valuation of the equipment and a description of the equipment to be purchased. If the equipment is approved the grant officer will state so in the letter transmitting the grant award. Otherwise the grantee must make a ATTACHMENT G subsequent request in writing to the Grant Officer at a later date for approval to purchase equipment. For audit purposes grantees should maintain equipment records that include the following data description identification number funding source title holder acquisition date percentage of Federal participation in the cost location condition and last inventory date acquisition cost and ultimate disposition date including date of disposal and sale price or current fair market value including method used to determine the value. This information is not required in developing the grant proposal but should be readily available for monitoring purposes by Federal staff and auditors. Object Class Category d. EQUIPMENT A B C D Item of Items Cost per Item Cost 1. Die Cutting Machine 1 5 500 5 500 2. LAN Equipment 1 6 500 6 500 3. LAN Monitoring Administration Software 1 1 000 1 000 TOTAL EQUIPMENT 13 000 Budget Narrative Equipment Die cutting machine will be used by the program participants to provide the hands-on experience on die-cutting and embellishing. The project will be purchasing one machine at 5 500. This is an average price for the industrial die cutting machines available on the market today. The project will also will also purchase LAN switches and routers as well as LAN cables so that staff on the project can connect their computers to the company network. The total price of LAN Equipment to be purchased is 6 500. LAN monitoring and administration software will be used to maintain the security of the company network. The software will be purchased at 1 000. Prices for LAN equipment and software are estimated based on the average prices of LAN equipment and software on the market. Supplies Worksheet Supplies refers to consumable materials items costing less than 5 000 per unit and goods such as copy paper pens and pencils materials needed to conduct training computers printers etc. Supply purchases are charged to the grant at their actual prices after deducting all cash discounts trade discounts rebates or allowances. Shipping and delivery are a normal part of the cost of supplies. Supplies should be lumped under larger categorical headings and detailed information on computations justifying the respective amounts should be provided. The basis for all estimates should be indicated in the chart or as a separate narrative. ATTACHMENT G Object Class Category e. SUPPLIES A B C D E Item of Units Unit Type Cost per Unit Cost Office Supplies 13 Month s 100 1 300 Books for Die Cutting Class 100 Item s 40 4 000 Protective Eye Wear 100 Item s 12 1 200 Computer and Printer 4 Item s 1 000 4 000 Miscellaneous 1 Item s 175 175 Postage 12 Month s 100 1 200 TOTAL SUPPLIES 11 875 Budget Narrative SUPPLIES Office supplies 1 300 include file folders paper pens and other basic supplies. The budgeted amounts listed on the SF-424A worksheets are based on an assessment of per unit costs for similar projects from last program year January 1 2007 to January 1 2008 . Three computers and one printer 4 000 will be installed in the classroom and are not a part of the organization s IT system. Books for Die Cutting Class are required for the training sessions. One book per participant will be purchased for the project. Protective eye wear is required for each participant. Based on past similar training programs we anticipate 175 in additional training related miscellaneous supply costs will be incurred. Postage costs will be incurred for mailing of the outreach and recruitment materials. Contractual Worksheet The cost of any contract or sub-grant agreement between the grantee and another organization i.e. vendor should be included on the worksheet. Contractual costs could include sub-agreements for evaluating the grant providing training maintenance contracts other service contracts etc. The budget descri ption should provide the name of the vendor if known an explanation of the services to be provided under the contract or sub-agreement and the contracted amount. In most instances the name of the vendor will not be known since the grantee will not enter into a procurement action until after the grant is awarded. The term procurement is used to identify the process of acquiring goods and services from sources outside of the grantee organization. Federal regulations require that all procurements provide for maximum full and open competition whenever practicable and possible. Non-competitive procurements can only be used in very limited circumstances and should be a last resort. In some limited instances a partner may be identified in the grant application prior to the grant award. To qualify as a partner the partner organization must be part of the proposal development have brought resources into the pro gram and be an integral part of the project s scope of work. The involvement of the ATTACHMENT G partner organization in these activities must be adequately documented in the procurement record. The procurement record for a partner as well as s ervice provider procured after grant award must provide the procurement history the basis for the contractor selection and if applicable justification for lack of competition and basis for the award cost or price. Object Class Category f. CONTRACTUAL A B Brief Description Cost Contract for Die Cutting Training ABC Corp. 100 000 Contract for mentors 30 000 TOTAL CONTRACTUAL 130 000 Budget Narrative CONTRACTUAL The ABC Corporation will develop a customized training curriculum for high-technology manufacturing using instrumentation available at the organization. This is in addition to the die cutting machine being purchased with grant funds. ABC is the only entity in the grantee area which has this highly sophisticated equipment available is a partner in the proposal development is providing use of the equipment and training facility at no cost to the grant and is integral to the overall goal of the grant. The total contract amount for ABC Corporation is 100 000. We will also hold a free and open competition to procure an entity to provide mentoring services to our at-risk participants. Based on past experience we are budgeting 30 000 for this contract. Other Costs Worksheet Enter items that do not fit under any of the other cost categories such as rent utilities equipment that is rented or leased supportive services e.g. child care transportation subsidies etc. and training tuition costs. Note Equipment cannot be leased if the cost of leasing or renting the equipment exceeds the cost of purchasing the equipment over the life of the grant. Copies of lease or rental agreements should be kept on file and available for review by Federal staff and or auditors. A description of the activity or product should be provided as well as the unit cost for the service. ATTACHMENT G Object Class Category h. OTHER COSTS Including Training Expenses A B C D E Item of Units Unit Type Cost per Unit Cost Die Tool Class Tuition 100 Item s 1 500 150 000 Rent of Classroom for Work Safety Course 45 Day s 100 4 500 Work Safety Course for 50 attendees 2 Item s 500 1 000 TOTAL FRINGE BENEFITS 155 500 Budget Narrative Other Costs These costs include Die Tool class tuition 1 500 for each participant rent of Classroom for the Work Safety Course for approximately 50 attendees that fail the safety test. Indirect Costs Worksheet Indirect costs are costs that are incurred for common or joint objectives that benefits more than one project. They may originate in your own unit or in units of your organization that supply goods services or facilities to the SCSEP grant. Most often the term indirect costs is used to indicate costs that are incurred to support the overall operation of the organization. Indirect costs may be both administrative and programmatic. If the grantee operates with a single funding source an indirect cost rate is not needed. However if the grantee has multiple funding sources that support the operations and activities of the organization - especially Federal sources then an indirect cost rate is needed. An indirect costs rate is necessary to equitably distribute cost to all benefiting activities. It systematically allocates indirect cost to cost objectives in reasonable proportion to their benefits. These costs are not easily assignable to specific awards and activities because a direct relationship to cost objectives e.g. grants contracts fundraising services to members etc. cannot be shown or would be arbitrary. If the grantee has an approved indirect cost rate a copy of the indirect cost agreement signed by the issuing Federal agency must be attached to the grant proposal. For organizations with no prior approved indirect cost rate who intend to budget indirect costs to the grant an indirect cost rate proposal must be developed and submitted to the Department s Office of Cost Determination no later than three months after the effective date of the grant agreement. ATTACHMENT G Object Class Category i. INDIRECT CHARGES OPTION A For grantees that have an approved Indirect Cost Rate Agreement Federal agency that issued the agreement HHS What is the approved rate 15 percent What is the base against which rate is applied Note enter description as specified in the agreement Total direct costs excluding equipment expenditures and that portion of each sub award in excess of 25 000 What is the base amount 452 457 Enter the rate that will be used for this grant 9.00 Enter the amount that will be used for this grant 40 721 OPTION B For grantees that DO NOT have an approved Indirect Cost Rate Agreement Enter fixed amount that will be used Note This will be only temporary until your Indirect Cost Rate Application is submitted and approved TOTAL INDIRECT CHARGES 40 721 Budget Narrative Indirect Charges We have a currently approved indirect cost rate agreement from HHS for 15 percent covering the period January 1 2007 to December 31 2009. The indirect cost base is total direct costs excluding equipment expenditures and that portion of each sub award in excess of 25 000. We are only charging a 9 percent IDCR to the grant in order to stay within the 10 percent administrative cost limitation. We will charge the balance of the indirect costs to a non-Federal source. Administrative Costs Worksheet The administrative cost worksheet contains a text block to enter the budget narrative. In this section grantees should describe the percentage and total amount of the estimated headquarters and local administrative costs that will be charged to grant. Budget Narrative Administrative Costs Administrative costs charged to this project will include salaries and fringe benefits of the Executive Director 8 744 the Administrative Assistant 9 648 a portion of the postage and office supplies 650 and a portion of the cost of the LAN equipment 3 500 totaling 22 542 and constituting 4.5 percent of the total grant award amount of 500 000. OMB Approval No. 0348 - 0044 Grant Program Catalog of Federal Function Domestic Assistance or Activity Number Federal Non-Federal Federal Non-Federal Total a b c d e f g 1.SCSEP 17.235 - - - - 2. - - - - - 3. - - - - - 4. - - - - - 5.Totals - - - - - 1 2 3 4 5 a. Personnel - - - - b. Fringe Benefits - - - - c. Travel - - - - - d. Equipment - - - - - e. Supplies - - - - - f. Contractual - - - - - g. Construction - - - - - h. Other - - - - - i. Total Direct Charges sum of 6a - 6h - - - - - j. Indirect Charges - - - - - k TOTALS sum of 6i and 6 j - - - - - 7. Program Income - - - - - Authorized for Loca l Reproduct ion Standard Form 424A Rev.7-97 Previous Editions Usable Prescribed by OMB Circular A-102 SECTION B - BUDGET CATEGORIES 6. Object Class Categories GRANT PROGRAM FUNCTION OR ACTIVITY BUDGET INFORMATION - Non-Construction Programs SECTION A - BUDGET SUMMARY Estimated Unobligated Funds New or Revised Budget Budget-1 c State d Other Sources e TOTALS 8. 9. 10. 11. 12. TOTAL sum of lines 8 - 11 Total for 1st Year 2nd Quarter 3rd Quarter 4th Quarter 13. Federal - - - 14. NonFederal - - - 15. TOTAL sum of lines 13 and 14 c Second d Third e Fourth 16. - - - 17. Amount of Grant Funds Remaining after first year estimates are entered - 18. Amount of Grant Funds Remaining after future funding periods are estimated - 19. 20. TOTAL sum of lines 16 - 19 21. Direct Charges 23. Remarks See Budget Narrative See Budget Narrative SECTION F - OTHER BUDGET INFORMATION 22. Indirect Charges See Budget Narrative b First - - SECTION E - BUDGET ESTIMATES FOR FEDERAL FUNDS FOR BALANCE OF THE PROJECT a Grant Program FUTURE FUNDING PERIODS Years SECTION C - NON-FEDERAL RESOURCES SCSEP a Grant Program b Applicant SECTION D - FORECASTED CASH NEEDS 1st Quarter - Budget-2 Name of Grantee Organization BD of Time of Months 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Budget Narrative - PERSONNEL to Funding Period of Months Amount Awarded TOTAL PERSONNEL Position Object Class Category a. PERSONNEL Monthly Salary WageCost E C A Budget - 3 BC Benefit s Rate 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 14. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. Position s A Budget Narrative - FRINGE BENEFITS Base Amount TOTAL FRINGE BENEFITS Object Class Category b. FRINGE BENEFITS Cost DE Budget - 4 BC D of Staf f of UnitsUnit Type 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 14. 16. 17. 18. 19. 20. EF Budget Narrative TRAVELTOTAL TRAVEL Item Object Class Category c. TRAVEL Cost per Unit Cost A Budget - 5 B of Items 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 14. 16. 17. 18. 19. 20. CD Budget Narrative EQUIPMENTTOTAL EQUIPMENT Item Object Class Category d. EQUIPMENT Includes equipment costing 5 000 or more and a useful life of more than one year Cost per Item Cost A Budget - 6 BC of UnitsUnit T yp e 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 14. 16. 17. 18. 19. 20. DE Budget Narrative SUPPLIESTOTAL SUPPLIES Item Object Class Category e. SUPPLIES Includes equipment costing less than 5 000 Cost per Unit Cost A Budget - 7 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 14. 16. 17. 18. 19. 20. TOTAL CONTRACTUAL Budget Narrative CONTRACTUAL Brief Description Object Class Category f. CONTRACTUAL Cost AB Budget - 8 BC of UnitsUnit Type 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 14. 16. 17. 18. 19. 20. DE Budget Narrative OTHER COSTSTOTAL OTHER COSTS Item Object Class Category h. OTHER COSTS Including Training Expenses Cost per Unit Cost A Budget - 9 Federal agency that issued the agreement What is the approved rate What is the base against which rate is applied Note enter description as specified in the agreement What is the the base amount Enter the rate that will be used for this grant Enter the amount that will be used for this grant OPTION B Enter fixed amount that will be used TOTAL INDIRECT CHARGES For grantees that have an approved Indirect Cost Rate Agreement For grantees that DO NOT have an approved Indirect Cost Rate Agreement Object Class Category i. INDIRECT CHARGES OPTION A Choose one of the following options to apply indirect charges to the grant Budget Narrative - INDIRECT CHARGES - - Note This will be only temporary until your Indirect Cost Rate Application is Submitted and Approved Budget - 10 Pursuant to 20 CFR 641.867 and 641.870 grantees are advised that there is a 13.5 limitation on administrative costs on funds administered under this grant. The Grant Officer may however approve additional administrative costs up to a maximum of 15 of the total grant award amount if adequate justification is provided by the grantee at the time of the award. In no event may administrative costs exceed 15 of the total award amount. The cost of administration shall include those activities enumerated in 20 CFR 641.853-861. Budget Narrative - ADMINISTRATIVE COSTS ADMINISTRATIVE COSTS Budget - 11 ATTACHMENT I PY 2010 FEDERAL PROJECT OFFICER FPO LIST FOR SCSEP GRANTEES Grantee Region FPO Name Phone E-Mail Alabama III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Alaska VI Carol Padovan 415 625-7946 padovan.carol dol.gov Arizona VI John Jacobs 415 625-7940 jacobs.john dol.gov Arkansas IV Alex Nerangis 972 850-4674 nerangis.alex dol.gov California VI John Jacobs 415 625-7940 jacobs.john dol.gov Colorado IV Terry Showalter 972 850-4654 showalter.terry dol.gov Connecticut I Keeva Davis 617 788-0141 davis.keeva dol.gov Delaware II Barbara Shelly 215 861-5541 shelly.barbara dol.gov District of Columbia II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Florida III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Georgia III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Hawaii VI John Jacobs 415 625-7940 jacobs.john dol.gov Idaho VI Ingrid Nyberg 415 625-7947 nyberg.ingrid dol.gov Illinois V Alice Mitchell 312 596-5413 mitchell.alice dol.gov Indiana V Celeste Moerle 312 596-5422 moerle.celeste dol.gov Iowa V Alice Mitchell 312 596-5413 mitchell.alice dol.gov Kansas V Rochelle Bradley 312 596-5530 bradley.rochelle dol.gov Kentucky III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Louisiana IV Alex Nerangis 972 850-4674 nerangis.alex dol.gov Maine I Keeva Davis 617 788-0141 davis.keeva dol.gov Maryland II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Massachusetts I Keeva Davis 617 788-0141 davis.keeva dol.gov Michigan V Alice Mitchell 312 596-5413 mitchell.alice dol.gov Minnesota V Carl Stahlheber 312 596-5415 stahlheber.carl dol.gov Mississippi III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Missouri V Rochelle Bradley 312 596-5530 bradley.rochelle dol.gov Montana IV Terry Showalter 972 850-4654 showalter.terry dol.gov Nebraska V Alice Mitchell 312 596-5413 mitchell.alice dol.gov Nevada VI Ingrid Nyberg 415 625-7947 nyberg.ingrid dol.gov New Hampshire I Keeva Davis 617 788-0141 davis.keeva dol.gov New Jersey I Keeva Davis 617 788-0141 davis.keeva dol.gov New Mexico IV Ron Fleming 972 850-4602 fleming.ronald dol.gov New York I Keeva Davis 617 788-0141 davis.keeva dol.gov North Carolina III Charlotte Norton 404 302-5340 norton.charlotte dol.gov North Dakota IV Ron Fleming 972 850-4602 fleming.ronald dol.gov Ohio V Alice Mitchell 312 596-5413 mitchell.alice dol.gov Oklahoma IV Terry Showalter 972 850-4654 showalter.terry dol.gov Oregon VI Ingrid Nyberg 415 625-7947 nyberg.ingrid dol.gov Pennsylvania II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Puerto Rico I Keeva Davis 617 788-0141 davis.keeva dol.gov Rhode Island I Keeva Davis 617 788-0141 davis.keeva dol.gov South Carolina III Charlotte Norton 404 302-5340 norton.charlotte dol.gov South Dakota IV Alex Nerangis 972 850-4674 nerangis.alex dol.gov Tennessee III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Texas IV Ron Fleming 972 850-4602 fleming.ronald dol.gov Utah IV Alex Nerangis 972 850-4674 nerangis.alex dol.gov Vermont I Keeva Davis 617 788-0141 davis.keeva dol.gov Virginia II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Washington VI Carol Padovan 415 625-7946 padovan.carol dol.gov 5 11 2010 West Virginia II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Wisconsin V Celeste Moerle 312 596-5422 moerle.celeste dol.gov Wyoming IV Alex Nerangis 972 850-4674 nerangis.alex dol.gov American Samoa VI John Jacobs 415 625-7940 jacobs.john dol.gov Guam VI John Jacobs 415 625-7940 jacobs.john dol.gov Northern Mariana Islands VI John Jacobs 415 625-7940 jacobs.john dol.gov Virgin Islands I Keeva Davis 617 788-0141 davis.keeva dol.gov AARP Foundation II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Asociacion Nacional Pro Personas Mayores VI Marc Lambert 415 625-7957 lambert.marc dol.gov Easter Seals Inc. V Lori Harris 312 596-5496 harris.lori dol.gov Experience Works Inc. III Charlotte Norton 404 302-5340 norton.charlotte dol.gov Goodwill Industries International Inc. II Barbara Shelly 215 861-5541 shelly.barbara dol.gov Institute for Indian Development Inc. IV Cynthia Joseph 972 850-4645 joseph.cynthia dol.gov Mature Services Inc. V Rochelle Bradley 312 596-5530 bradley.rochelle dol.gov National Able Network I Keeva Davis 617 788-0141 davis.keeva dol.gov National Asian Pacific Center on Aging VI Karen Connor 415 625-7962 connor.karen dol.gov National Caucus and Center on Black Aged Inc. II Barbara Shelly 215 861-5541 shelly.barbara dol.gov National Council on the Aging Inc. II Barbara Shelly 215 861-5541 shelly.barbara dol.gov National Indian Council on Aging IV Brie Burleson 972 850-4652 burleson.brie dol.gov National Urban League I Keeva Davis 617 788-0141 davis.keeva dol.gov Quality Career Services Inc. V Rochelle Bradley 312 596-5530 bradley.rochelle dol.gov Senior Service America Inc. II Barbara Shelly 215 861-5541 shelly.barbara dol.gov SER - Jobs for Progress National Inc. IV Patricia Evans 972 850-4644 evans.patricia dol.gov Vermont Associates for Training and Development Inc. I Keeva Davis 617 788-0141 davis.keeva dol.gov The Workplace Inc. I Keeva Davis 617 788-0141 davis.keeva dol.gov