TEGL17-09a1.pdf

ETA Advisory File Text

Attachment A WIASRD Record Layout There are several small changes to WIASRD Record Layout. The following fields have been updated to provide additional guidance for States on the required values for non- youth participants without exit dates. Furthermore WIASRD Field 309 Incumbent Worker Statewide 15 Activities has been updated to allow states to track Incumbent Workers who received local formula funds or Rapid Response funds. Please note the changes in the field description and valid value requirements for WIASRD Field 309. Updated WIASRD Fields WIASRD Field Number WIASRD Field Name 303 Date of Exit 309 Incumbent Worker 327 Other Reasons for Exit 349 Received Follow Up Services 601 Employed in 1 st Quarter After Exit 602 Type of Employment Match 1 st Quarter After Exit Quarter 603 Occupational Code 604 Entered Training Related Employment 605 Entered non-Traditional Employment 606 Employed in 2 nd Quarter After Exit 607 Type of Employment Match 2 nd Quarter After Exit Quarter 608 Employed in 3 rd Quarter After Exit Quarter 609 Type of Employment Match 3 rd Quarter after Exit Quarter 610 Employed in 4 th Quarter After Exit Quarter 611 Type of Employment Match 4 th Quarter After Exit Quarter 615 Wages 1 st Quarter After Exit Quarter 616 Wages 2 nd Quarter After Exit Quarter 617 Wages 3 rd Quarter After Exit Quarter 618 Wages 4 th Quarter After Exit Quarter 670 School Status at Exit 671 Youth Placement Information 672 Youth Retention Information WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 100 Observation Number OBS IN 9 Record the Observation Number for each individual. This must be unique for each record. 000000000 R R R R R R 101 Individual Identifier AN 9 Record the unique identification number assigned to the individual. At a minimum this identifier for a person must be the same for every period of participation in the WIA Title IB programs including National Emergency Grants and in every local area across the state and where the individual is receiving services or benefits financially assisted by Labor Exchange Wagner-Peyser VETS and or Trade Adjustment Assistance TAA programs. XXXXXXXXX R R R R R R 102 Date of Birth DT 8 Record the individual s date of birth.YYYYMMDD R R R R R R 103 Gender IN 1 Record 1 if the person indicates that he is male. Record 2 if the person indicates that she is female. If the person does not self-identify gender leave blank or Record 0. 1 Male 2 FemaleRR R R RR 104 Individual with a DisabilityIN 1 Record 1 if the individual indicates that he she has any disability as defined in Section 3 2 a of the Americans with Disabilities Act of 1990 42 U.S.C. 12102 . Under that definition a disability is a physical or mental impairment that substantially limits one or more of the person s major life activities. For definitions and examples of physical or mental impairment and major life activities see paragraphs 1 and 2 of the definition of the term disability in 29 CFR 37.4 the definition section of the WIA non-discrimination regulations. Record 2 if the individual indicates that he she does not have a disability that meets the definition. If the individual does not wish to disclose his her disability status leave blank or Record 0. 1 Yes 2 NoRR R R RR 105 Ethnicity Hispanic LatinoIN 1 Record 1 if the person indicates that he she is a person of Cuban Mexican Puerto Rican South or Central American or other Spanish culture in origin regardless of race. Record 2 if the individual indicates that he she does not meet any of these conditions. If the individual does not self-identify his her ethnicity leave blank or Record 0. 1 Yes 2 NoRR R R RR 106 American Indian or Alaska NativeIN 1 Record 1 if the individual indicates that he she is a person having origins in any of the original peoples of North America and South America including Central America and who maintains cultural identification through tribal affiliation or community recognition. If the individual does not self-identify his her race as American Indian or Alaska Native leave blank or Record 0. 1 Yes R R R R R R 107 Asian IN 1 Record 1 if the individual indicates that he she is a person having origins in any of the original peoples of the Far East Southeast Asia or the Indian Subcontinent e.g. India Pakistan Bangladesh Sri Lanka Nepal Sikkim and Bhutan . This area includes for example Cambodia China Japan Korea Malaysia Pakistan the Philippine Islands Thailand and Vietnam. If the individual does not self-identify his her race as Asian leave blank or Record 0. 1 Yes R R R R R R 108 Black or African AmericanIN 1 Record 1 if the individual indicates that he she is a person having origins in any of the black racial groups of Africa. If the individual does not self-identify his her race as Black or African American leave blank or Record 0. 1 Yes R R R R R R Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONS SECTION I - INDIVIDUAL INFORMATION CODE VALUERequired Items by OMB Control No 1205-0420 1 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 109 Native Hawaiian or other Pacific IslanderIN 1 Record 1 if the individual indicates that he she is a person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands. If the individual does not self-identify his her race as Hawaiian Native or Other Pacific Islander leave blank or Record 0. 1 Yes R R R R R R 110 White IN 1 Record 1 if the individual indicates that he she is a person having origins in any of the of the original peoples of Europe the Middle East or North Africa. If the individual does not self-identify his her race as White leave blank or Record 0. 1 Yes R R R R R R 111 Eligible Veteran StatusIN 1 Record 1 if the individual is a person who served in the active U.S. military naval or air service for a period of less than or equal to 180 days and who was discharged or released from such service under conditions other than dishonorable. Record 2 if the individual served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge or was discharged or released because of a service connected disability or as a member of a reserve component under an order to active duty pursuant to section 167 a d or g 673 a of Title 10 U.S.C. served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released from such duty with other than a dishonorable discharge. Record 3 if the individual is a person who is a the spouse of any person who died on active duty or of a service-connected disability b the spouse of any member of the Armed Forces serving on active duty who at the time of application for assistance under this part is listed pursuant to 38 U.S.C 101 and the regulations issued thereunder by the Secretar y i i i i ti 1 Yes 180 days 2 Yes Eligible Veteran 3 Yes Other Eligible Person 4 NoRR R R R 112 Campaign Veteran IN 1 Record 1 if the veteran served on active duty in the U.S. armed forces during a war or in a campaign or expedition for which a campaign badge or expeditionary medal has been authorized as identified and listed by the Office of Personnel Management OPM . A current listing of the campaigns can be found at OPM s website http www.opm.gov veterans html vgmedal2.asp . Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRR R R R 113 Disabled Veteran IN 1 Record 1 if the individual is a veteran who served in the active U.S. military naval or air service and who is entitled to compensation regardless of rating including those rated at 0 or who but for the receipt of military retirement pay would be entitled to compensation under laws administered by the Department of Veterans Affairs DVA or was discharged or released from activity duty because of a service-connected disability. Record 2 if the veteran is entitled to compensation or who but for the receipt of military retirement pay would be entitled to compensation under laws administered by the DVA for a disability i rated at 30 percent or more or ii rated at 10 or 20 percent in the case of a veteran who has been determined by DVA to have a serious employment handicap. Record 3 if the individual does not meet any one of the conditions described above. 1 Yes 2 Yes special disabled 3 NoRR R R R OMB Control No 1205-0420 2 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 114 Recently Separated VeteranIN 1 Record 1 if the individual is a veteran who applied for participation under WIA title I within 48 months after discharge or release from active U.S. military naval or air service. Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRR R R R 115 Employment Status at ParticipationIN 1 Record 1 if the participant is a person who either a did any work at all as a paid employee b did any work at all in his or her own business profession or farm c worked 15 hours or more as un unpaid worker in an enterprise operated by a member of the family or d is one who was not working but has a job or business from which he or she was temporarily absent because of illness bad weather vacation labor-management dispute or personal reasons whether or not paid by the employer for time-off and whether or not seeking another job. Record 2 if the participant is a person who although employed either a has received a notice of termination of employment or the employer has issued a Worker Adjustment and Retraining Notification WARN or other notice that the facility or enterprise will close or b is a transitioning service member. Record 3 if the individual does not meet any one of the conditions described above. 1 Employed 2 Employed but Received Notice of Termination of Employment or Military Separation 3 Not EmployedRR R R RR 116 Limited English Language ProficiencyIN 1 Record 1 if the individual is a person who has limited ability in speaking reading writing or understanding the English language and a whose native language is a language other than English or b who lives in a family or community environment where a language other than English is the dominant language. Record 2 if the individual does not meet the conditions described above. 1 Yes 2 NoRRRR 117 Single Parent IN 1 Record 1 if the individual is single separated divorced or a widowed individual who has primary responsibility for one or more dependent children under age 18. Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRRRR 118 UC Eligible Status at ParticipationIN 1 Record 1 if the individual is a person who a filed a claim and has been determined monetarily eligible for benefit payments under one or more State or Federal Unemployment Compensation UC programs and whose benefit year or compensation by reason of an extended duration period has not ended and who has not exhausted his her benefit rights and b was referred to service through the state s Worker Profiling and Reemployment Services WPRS system. Record 2 if the individual is a person who meets condition a described above but was not referred to service through the state s WPRS system. Record 3 if the individual has exhausted all UC benefit rights for which he she has been determined monetarily eligible including extended supplemental benefit rights. Record 4 if the individual was neither an UC Claimant nor an Exhaustee. 1 Claimant Referred by WPRS 2 Claimant Not Referred by WPRS 3 Exhaustee 4 Neither Claimant nor ExhausteeRRRR OMB Control No 1205-0420 3 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 119 Low Income IN 1 Record 1 if the individual is a person who A receives or is a members of a family which receives cash payments under a federal state or local income-based public assistance program or B received an income or is a member of a family that received a total family income for the six-month period prior to program participation exclusive of unemployment compensation child support payments payments described in subparagraph A and old-age and survivors insurance benefits received under section 202 of the Social Security Act 42 U.S.C 402 that in relation to family size does not exceed the higher of i the poverty line for an equivalent period or ii 70 percent of the lower living standard income level for an equivalent period or C is a member of a household that receives or has been determined within the 6-month period prior to program participation Food Stamps under the Food Stamp Act of 1977 7 U.S.C. 2011 et seq. or D qualifies as a homeless individual as defined in subsections a and c of section 103 of the Stewart B. McKinney Homeless Assistance Act 42 U.S.C. 11302 or E is a foster child on behalf of whom State or local government payments are made or 1 Yes 2 NoRRR 120 Temporary Assistance to Needy Families TANF IN 1 Record 1 if the individual is a person who is listed on the welfare grant or has received cash assistance or other support services from the TANF agency in the last six months prior to participation in the program. Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRRRR 121 Other Public Assistance RecipientIN 1 Record 1 if the individual is a person who is receiving or has received cash assistance or other support services from one of the following sources in the last six months prior to participation in the program General Assistance GA State local government Refugee Cash Assistance RCA Food Stamp Assistance and Supplemental Security Income SSI-SSA Title XVI . Do not include foster child payments. Record 2 if the individual does not meet the above criteria. 1 Yes 2 NoRRR OMB Control No 1205-0420 4 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 122 Highest School Grade CompletedIN 2 Use the appropriate code to record the highest school grade completed by the individual. Record 87 if the individual completes the 12th grade and attained a high school diploma. Record 88 if the individual completes the 12th grade and attained a GED or equivalent. Record 89 if the individual with a disability receives a certificate of attendance completion. Record 90 if the individual attained other post-secondary degree or certification. Record 91 if the individual attained an associates diploma or degree AA AS 00 No school grades completed 01 - 12 Number of elementary secondary school grades completed 13 - 15 Number of college or full- time technical or vocational school years completed 16 Bachelor s degree or equivalent 17 Education beyond the Bachelor s degree 87 Attained High School Diploma 88 Attained GED or Equivalent 89 Attained Certificate of Attendance Completion 90 Attained Other Post-Secondary Degree or Certification 91 Attained Associates Diploma or Degree RRRR 123 Displaced HomemakerIN 1 Record 1 if the individual is a person who has been providing unpaid services to family members in the home and has been dependent on the income of another family member but is no longer supported by that income and is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. Record 2 if the individual does not meet the conditions described above. 1 Yes 2 NoRR 124 Date of Actual Qualifying DislocationDT 8 Record the date of separation or dislocation from employment. This date is the last day of employment at the dislocation job. If there is no dislocation job e.g. displaced homemaker leave blank. YYYYMMDD R R 125 Homeless Individual and or runaway youthIN 1 Record 1 if the individual adult or youth is a person who lacks a fixed regular adequate night time residence. This definition includes any individual who has a primary night time residence that is a publicly or privately operated shelter for temporary accommodation an institution providing temporary residence for individuals intended to be institutionalized or a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings or a person under 18 years of age who absents himself or herself from home or place of legal residence without the permission of his or her family i.e. runaway youth . This definition does not include an individual imprisoned or detained under an Act of Congress or State law. An individual who may be sleeping in a temporary accommodation while away from home should not as a result of that alone be recorded as homeless. Record 2 if the individual does not meet the conditions described above. 1 Yes 2 NoRRR OMB Control No 1205-0420 5 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 126 Offender IN 1 Record 1 if the individual adult or youth is a person who either a is or has been subject to any stage of the criminal justice process for committing a status offense or delinquent act or b requires assistance in overcoming barriers to employment resulting from a record of arrest or conviction for committing delinquent acts such as crimes against persons crimes against property status offenses or other crimes. Record 2 if the individual does not meet any one of the conditions described above. 1 Yes 2 NoRRR 127 Pregnant or Parenting YouthIN 1 Record 1 if the individual is a person who is either under 22 years of age and who is pregnant or an individual male or female who is providing custodial care for one or more dependents under age 18. Record 2 if the individual does not meet the described above. 1 Yes 2 NoRR 128 Youth Who Needs Additional AssistanceIN 1 Record 1 if the individual is a person who is between the ages of 14 and 21 and requires additional assistance to complete an educational program or to secure and hold employment as defined by State or local policy. If the State Board defines a policy the policy must be included in the State Plan. Record 2 if the individual does not meet the conditions described above. 1 Yes 2 NoRR 129 School Status at ParticipationIN 1 Record 1 if the individual has not received a secondary school diploma or its recognized equivalent and is attending any secondary school including elementary intermediate junior high school whether full or part-time or is between school terms and intends to return to school. Record 2 if the individual has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whether full or part-time. Record 3 if the individual has received a secondary school diploma or its recognized equivalent and is attending a post-secondary school or program whether full or part-time or is between school terms and intends to return to school. Record 4 if the individual is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the individual is not attending any school and has either graduated from high school or holds a GED. 1 In-school H.S. or less 2 In-school Alternative School 3 In-school Post-H.S. 4 Not attending school H.S. Dropout 5 Not attending school H.S. graduateRR 130 Basic Literacy Skills DeficiencyIN 1 Record 1 if the participant is a person who computes or solves problems reads writes or speaks English at or below the 8th grade level or is unable to compute or solve problems read write or speak English at a level necessary to function on the job in the individual s family or in society. In addition states and grantees have the option of establishing their own definition which must include the above language. In cases where states or grantees establish such a definition that definition will be used for basic literacy skills determination. Record 2 if the individual does not meet the conditions described above. 1 Yes 2 NoRR 131 Foster Care Youth IN 1 Record 1 if the individual is a person who is in foster care or has been in the foster care system. Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRR OMB Control No 1205-0420 6 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 301 ETA-Assigned Local Board Statewide CodeIN 5 Record the 5-digit ETA assigned Local Board Statewide code where the individual was determined eligible to participate in the program and began receiving services financially assisted by the program. Additional Notes 1 If the individual was served by the local area and also by other non-local funds e.g. statewide funds or a national emergency grant record the code for the Local Board. 2 If the individual was served by two or more local areas record the code for the local area in which the individual resides. This instruction is not intended to determine how the state measures performance for the local areas.00000 R R R R R R 302 Date of Program ParticipationDT 8 Record the date on which the individual begins receiving his her first service funded by the program following a determination of eligibility to participate in the program. YYYYMMDD R R R R R R 303 Date of Exit DT 8 Record the date on which the last service funded by the program or a partner program is received by the participant. Once a participant has not received any services funded by the program or a partner program for 90 consecutive calendar days and has no gap in service and is not scheduled for future services the date of exit is applied retroactively to the last day on which the individual received a service funded by the program or a partner program. Leave blank if the participant has not exitedYYYYMMDD Blank has not exitedRR R R RR 304 Adult local formula IN 1 Record 1 if the participant received services financially assisted under WIA section 133 b 2 A Record 2 if the participant did not receive services under the condition described above. 1 Yes 2 NoRR 305 Dislocated Worker local formula IN 1 Record 1 if the participant received services financially assisted under WIA section 133 b 2 B Record 2 if the participant did not receive services under the condition described above. 1 Yes 2 NoRR 306 Date of First WIA Youth ServiceDT 8 Record the date on which the individual began receiving his her first service funded by the WIA Youth program following a determination of eligibility to participate in the program.YYYYMMDD R R 307 Youth Statewide 15 Activities IN 1 Record 1 if the participant received services financially assisted by Statewide 15 funds only . Record 2 if the participant received services financially assisted by both Statewide 15 funds and local youth formula funds. Record 3 if the participant did not receive any services financially assisted by Statewide 15 funds. 1 Yes Statewide 15 only 2 Yes Both Statewide 15 and Local Formula 3 No Did Not Receive Statewide 15 funded services RR 308 Dislocated Worker Statewide 15 Activities IN 1 Record 1 if the participant received services financially assisted under WIA section 134 a Record 2 if the participant did not receive services under the condition described above or received services by a local area with statewide funds passed down from the state to the local area. 1 Yes 2 NoRR 309 Incumbent Worker IN 1 Record 1 if the participant received services financially assisted primarily by Statewide 15 funds. Record 2 if the participant received services financially assisted primarily by local formula funds via waiver. Record 3 if the participant received services financially assisted primarily by Rapid Response funds via waiver. Record blank if the participant did not receive services. 1 Primarily Statewide 15 funds 2 Primarily Local Formula waiver funds 3 Primarily Rapid Response waiver funds Blank no serviced receivedRR R R RR SECTION II - PROGRAM ACTIVITIES AND SERVICES INFORMATIO N SECTION II.A - PROGRAM PARTICIPATION DATA OMB Control No 1205-0420 7 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 310 Adult Statewide 15 Activities IN 1 Record 1 if the participant received services financially assisted under WIA section 134 a Record 2 if the participant did not receive services under the condition described above or received services by a local area with statewide funds passed down from the state to the local area. 1 Yes 2 NoRR 311 Rapid Response IN 1 Record 1 if the individual participated in rapid response activities authorized at WIA section 134 a 2 A i at any time prior to or subsequent to participation in the program. Record 2 if the participant did not receive services under the condition described above. 1 Yes 2 NoRR 312 Rapid Response Additional Assistance IN 1 Record 1 if the individual participated in a program financially assisted by WIA section 134 a 2 A ii . Record 2 if the participant did not participate in a program or otherwise receive services under the condition described above or received services by a local area with statewide funds passed down from the state to the local area. 1 Yes 2 NoRR 313a NEG Project ID AN 4 Record the first Project I.D. Number where the individual received services financially assisted under a National Emergency Grant NEG . For example Utah projects may be numbered UT-02 so the WIASRD entry would be UT02 - WIA title ID section 173. Record 0000 or leave blank if the individual did not receive any services funded by a NEG.XXXX R R 313b Second NEG Project IDAN 4 Record the second Project I.D. Number where the individual received services financially assisted under a NEG. Record 0000 or leave blank if the individual did not receive any services funded by a second NEG.XXXX R R 313c Third NEG Project ID Special Project IDAN 4 Record the third Project I.D. Number where the individual received services financially assisted under a NEG. Record the WIRED Project I.D. where the individual received services under a WIRED grant. Record the Military Spouse Career Advancement Account CAA Project I.D. where the individual received services under a CAA grant. Record 0000 or leave blank if the individual did not receive any services funded by a third NEG WIRED or CAA grant. If the individual received services financially assisted by more than three NEGs record only the first three Project I.D. Numbers.XXXX R R 314 Adult Education IN 1 Record 1 if the participant received services financially assisted under WIA Title II Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known.1 Yes O O O O O O 315 Job Corps IN 1 Record 1 if the participant received services financially assisted under WIA Title I-C Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known.1 Yes O O O O O O 316 National Farmworker Jobs ProgramIN 1 Record 1 if the participant received services financially assisted under WIA Title I-D Section 167 Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known.1 Yes O O O O O O 317 Indian and Native American ProgramsIN 1 Record 1 if the participant received services financially assisted under WIA Title I-D Section 166 Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes O O O O O O 318 Veterans Programs IN 1 Record 1 if the participant received services financially assisted by DVOP LVER funds WIA section 121 b 1 B ix Record 2 if the participant received training services financially assisted under WIA section 168. Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes DVOP LVER 2 Yes VWIPOO O O OO 319 Trade Adjustment Assistance TAA IN 1 Record 1 if the participant received services financially assisted under the Trade Adjustment Act WIA section 121 b 1 B viii Record 2 if the participant did not receive services financially assisted under the Trade Adjustment Act. 1 Yes 2 NoRR R R OO OMB Control No 1205-0420 8 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 320 Vocational Education IN 1 Record 1 if the participant received services financially assisted under the Carl D. Perkins Vocational and Applied Technology Education Act 20 USC 2471 WIA section 121 b 1 B vii Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes O O O O O O 321 Vocational RehabilitationIN 1 Record 1 if the participant received services financially assisted under parts A and B of title I of the Rehabilitation Act of 1973 29 USC 720 et seq. WIA title IV and section 121 b 1 B vii Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes O O O O O O 322 Wagner-Peyser Act IN 1 Record 1 if the participant received services financially assisted under the Wagner-Peyser Act 29 USC 49 et seq. WIA section 121 b 1 B ii . Record 2 if the participant did not receive services financially assisted under the Wagner-Peyser Act. 1 Yes 2 NoRR R R RR 323 YouthBuild Dept. of Housing and Urban Development IN 1 Record 1 if the participant received services financially assisted under the YouthBuild Program as authorized under the Housing and Community Development Act of 1992. Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes O O O O O O 324 Title V Older Worker Program IN 1 Record 1 if the participant received services financially assisted under the Older Americans Act of 1998 WIA section 121 b 1 B vi Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes O O O O O O 325 Employment and Training Services Related to Food StampsIN 1 Record 1 if the participant received employment and training services from the Food Stamps program WIA section 121 b 2 B iii . Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known. 1 Yes O O O O O O 326 Other WIA or Non- WIA ProgramsIN 1 Record 1 if the participant received services financially assisted from any other WIA or non-WIA program not listed above that provided the individuals with services. Record 2 if the participant received services financially assisted in full or in part by funds from the American Recovery and Reinvestment Act of 2009. Record 3 if the participant received services financially assisted from any other WIA or non-WIA program not listed above AND received services financially assisted in full or part by funds from the American Recovery and Reinvestment Act of 2009. Record 0 or leave blank if the individual did not receive any services under the condition described above or it is not known.1 received services financially assisted from any other WIA or non- WIA program not listed above 2 received services financially assisted in full or in part by the ARRA 3 received services financially assisted from any other WIA or non- WIA program not listed above AND received services financially assisted in full or part by the ARRARR R R RR OMB Control No 1205-0420 9 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 327 Other Reasons for Exit at time of exit or during 3-quarter measurement period following the quarter of exit IN 2 Record 01 if the participant is residing in an institution or facility providing 24-hour support such as a prison or hospital and is expected to remain in that institution for at least 90 days. Record 02 if the participant is receiving medical treatment that precludes entry into unsubsidized employment or continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. Record 03 if the participant was found to be deceased or no longer living. Record 04 if the participant is providing care for a family member with a health medical condition that precludes entry into unsubsidized employment or continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. Record 05 if the participant is a member of the National Guard or other reserve military unit and is called to active duty for at least 90 days. Record 06 if the youth participant is in the foster care system or any other mandated residential program and has moved from the area as part of such a program or system exclusion for youth participants only . Record 98 if the participant retired from employment. Record 99 if the participant either disclosed an invalid social security number SSN or chose not to disclose a SSN. Record 00 if the participant exited for a reason other than one of the conditions described above. Leave blank if this field does not apply e.g. they have not exited Additional Note Exit Reason 98 Retirement has been added for program management purposes only and individuals who exit the program based on this reason will not be excluded from calculation of the performance measures. Rather these individuals will be included in the performance measure calculations. 01 Institutionalized 02 Health Medical 03 Deceased 04 Family Care 05 Reservists Called to Active Duty 06 Relocated to Mandated Residential Program 85-95 Other ETA exclusions 96 TAA demonstration 97 Hurricane exclusion 98 Retirement 99 Invalid SSN. 00 Participant has not exited or exited for reason other than one of the conditions listed above. Blank does not applyRR R R RR OMB Control No 1205-0420 10 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 328 Received Supportive Services except needs-related payments IN 1 Record 1 if the individual received supportive services WIA section 134 e 2 which include but are not limited to assistance with transportation child care dependent care and housing that are necessary to enable the individual to participate in activities authorized under WIA title IB. For youth support services WIA section 101 46 for youth include a linkages to community services b assistance with transportation c assistance with child care and dependent care d assistance with housing e referrals to medical services and f assistance with uniforms or other appropriate work attire and work-related tools including such items as eye glasses and protective eye gear. Record 2 if the individual did not receive any supportive services. 1 Yes 2 NoRR R R RR 329 Needs-Related payments Adults Dislocated Workers in training services or stipends Youth in training IN 1 Record 1 if the individual received needs related payments WIA title IB funded for the purpose of enabling the individual to participate in approved training funded under WIA Title IB. Record 2 if the individual did not receive any needs-related payments or stipends. 1 Yes 2 NoRRRR 330 Received Disaster Relief AssistanceIN 1 Record 1 if the individual received disaster relief assistance as part of a National Emergency Grant NEG which includes but is not limited to providing food clothing shelter and related humanitarian services performing demolition cleaning repair renovation and reconstruction of damaged and destroyed public structures facilities and lands located within the designated disaster area as defined in the grant award document. Record 2 if the individual did not receive any disaster relief assistance as part of a NEG. 1 Yes 2 NoR NEG RNEG 331 Received Core Self- Services and Informational ActivitiesIN 1 Record 1 if the individual received core self-service and informational activities. Self-service and informational activities are those core services accessible to the general public electronically or through a physical location that are designed to inform and educate individuals about the labor market and their employment strengths weaknesses and the range of services appropriate to their situation and that do not require significant staff involvement with the individual. Record 2 if the individual did not receive any core self-service and informational activities as described above. Record 0 or leave blank if not known. 1 Yes 2 NoRR R R 332 Date of First Staff Assisted Core ServiceDT 8 Record the date on which the individual received his her first staff assisted core service excluding self-service and informational activities . Otherwise leave blank if the individual did not receive staff assisted core services.YYYYMMDD R R 333 Received Workforce Information ServicesIN1 Record 1 if the individual received workforce information services which includes but is not limited to providing information on state and local labor market conditions industries occupations and characteristics of the workforce area business identified skills needs employer wage and benefit trends short- and long-term industry and occupational projections worker supply and demand and job vacancies survey results. Workforce information also includes local employment dynamics information such as workforce availability business turnover rates job creation job destruction new hire rates worker residency commuting pattern information and the identification of high growth and high demand industries. Record 2 if the individual did not receive any workforce information services as described above. Record 0 or leave blank if not known. 1 Yes 2 NoRR R R RR SECTION II.B - SERVICES AND OTHER RELATED ASSISTANCE DAT A OMB Control No 1205-0420 11 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 334 Date of First Intensive ServiceDT 8 Record the date on which the individual received his her first intensive service. Otherwise leave blank if the individual did not receive intensive services.YYYYMMDD R R 335 Date Entered TrainingDT 8 Record the date on which the individual s training actually began. If multiple training services were received record the earliest date on which the individual entered training. Otherwise leave blank if the individual did not receive training services.YYYYMMDD R R R 336 Date Completed or Withdrew from TrainingDT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the individual completed training. Otherwise leave blank if the individual did not receive training services.YYYYMMDD R R R 337 Established Individual Training Account ITA IN 1 Record 1 if any of the individual s services were purchased utilizing an Individual Training Account established for adults or dislocated workers and funded by WIA title I. Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRR 338 Pell Grant Recipient IN 1 Record 1 if the individual is or has been notified s he will be receiving a Pell Grant at any time during participation in the program. This information may be updated at any time during participation in the program. Record 2 if the individual does not meet the condition described above. 1 Yes 2 NoRRRR 339 Received Pre- Vocational ActivitiesIN 1 Record 1 if the individual received short-term prevocational services including development of learning skills communication skills interviewing skills punctuality personal maintenance skills and professional conduct to prepare individuals for unsubsidized employment or training i.e. intensive services for adults and dislocated workers . Record 2 if the individual did not receive any of the services described above. 1 Yes 2 NoRR 340 Type of Training Service 1IN 1 Use the appropriate code to indicate the type of approved training being provided to the individual. Record 0 or leave blank if the individual did not receive training services. 1 On-the-Job Training 2 Skill Upgrading Retraining 3 Entrepreneurial Training 4 ABE or ESL in Combination with Training 5 Customized Training 6 Other Occupational Skills TrainingRRR 341 Type of Training Service 2IN 1 If the individual has received a second type of training record the appropriate code to indicate the type of approved training being provided to the individual. Record 0 or leave blank if the individual did not receive a second training service. Additional Note If the individual receives more than two training services record the two most recent training services received by the individual. For example if the individual received Adult Basic Education in combination with Customized Training then states should code WIASRD Element 340 as 4 ABE or ESL in Combination with Training and code WIASRD Element 341 as 5 Customized Training. 1 On-the-Job Training 2 Skill Upgrading Retraining 3 Entrepreneurial Training 4 ABE or ESL in Combination with Training 5 Customized Training 6 Other Occupational Skills TrainingOOO OMB Control No 1205-0420 12 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 342 Occupational Skills Training Code IN 8 Enter the 8 digit O Net 4.0 or later versions code that best describes the training occupation for which the participant received training services. Record 00000000 or leave blank if occupational code is not available or not known. Additional Notes If all 8 digits of the occupational skills code are not collected record as many digits as are available. If the individual recieves multiple training services use the occupational skills training code for the most recent training.00000000 R R R 343 Enrolled in Education IN 1 Record 1 if the individual is enrolled in secondary school post-secondary school adult education programs or any other organized program of study. States may use this coding value if the youth was either already enrolled in education at the time of participation in the program or became enrolled in education at any point while participating in the program. Record 2 if the individual was not enrolled in education. 1 Yes 2 NoRR 344 Received Educational Achievement ServicesIN 1 Record 1 if the participant received educational achievement services. Educational achievement services include but are not limited to tutoring study skills training and instruction leading to secondary school completion including dropout prevention strategies and alternative secondary school offerings. Record 2 if the individual did not receive any of the services described above. 1 Yes 2 NoRR 345 Received Employment ServicesIN 1 Record 1 if the participant received employment services. Employment services include paid and unpaid work experiences including internships and job shadowing and occupational skills training. Record 2 if the individual did not receive any of the services described above. 1 Yes 2 NoRR 346 Received Summer Employment OpportunitiesIN 1 Record 1 if the participant received summer employment opportunities directly linked to academic and occupational learning. Record 2 if the individual did not receive any of the services described above. 1 Yes 2 NoRR 347 Received Additional Support for Youth ServicesIN 1 Record 1 if the participant received supports for youth services that include but are not limited to the following a adult mentoring for a duration of at least twelve 12 months that may occur both during and after program participation or b comprehensive guidance and counseling including drug and alcohol abuse counseling as well as referrals to counseling as appropriate to the needs of the individual youth. Record 2 if the individual did not receive any of the services described above. 1 Yes 2 NoRR 348 Received Leadership Development OpportunitiesIN 1 Record 1 if the participant received services that include but are not limited to opportunities that encourage responsibility employability and other positive social behaviors such as a exposure to post-secondary educational opportunities b community and service learning projects c peer-centered activities including peer mentoring and tutoring d organizational and team work training including team leadership training e training in decision making including determining priorities and f citizenship training including life skills training such as parenting work behavior training and budgeting of resources. Record 2 if the individual did not receive any of the services described above. 1 Yes 2 NoRR SECTION II.C - ADDITIONAL YOUTH SERVICES DATA OMB Control No 1205-0420 13 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 349 Received Follow-up ServicesIN 1 Record 1 if the participant received 12 months of follow-up services. Follow-up services for youth include a regular contact with a youth participant s employer including assistance in addressing work-related problems that arise b assistance in securing better paying jobs career development and further education c work-related peer support groups d adult mentoring and e tracking the progress of youth in employment after training. Record 2 if the individual did not receive 12 months of follow-up services. Record 0 or leave blank if the youth has not exited or has exited and is continuing to receive follow-up services but has not yet received 12 months of follow-up services. Additional Note If a youth reenrolls in WIA within 12 months of exit Record 1 if follow-up services were provided throughout the period from exit to re-enrollment. 1 Yes 2 NoRR 601 Employed in 1st Quarter After Exit QuarterIN 1 Record 1 if the participant was employed in the first quarter after the quarter of exit. Record 2 if the participant was not employed in the first quarter after the quarter of exit. Record 3 if information on the participant s employment status in the first quarter after the quarter of exit is not yet available or they have not exited 1 Yes 2 No 3 Information not yet available or not exitedRR R R RR 602 Type of Employment Match 1st Quarter After Exit QuarterIN 1 Use the appropriate code to identify the method used in determining the individual s employment status in the first quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the first quarter after the exit quarter. If individuals are not found in the wage records grantees may then use supplemental data sources. If the individual is found in more than once source of employment using wage records record the data source for which the individual s earnings are greatest. Record 0 or leave blank if the individual was not employed in the first quarter after the quarter of exit or they have not exited Additional Note If the participant is found employed in a wage record source e.g. State local government employment records that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available or not exited Blank or 0 not employedRR R R RR 603 Occupational Code if available IN 8 Record the 8-digit occupational code that best describes the individual s employment using the O Net Version 4.0 or later versions classification system. This information can be based on any job held after exit from the program. Record 00000000 or leave blank if occupational code is not available or not known. Additional Notes This information can be based on any job held after exit and only applies to adults dislocated workers and older youth who entered employment in the quarter after the exit quarter. If all 8 digits of the occupational skills code are not collected record as many digits as are available. If the individual had multiple jobs use the occupational code for the most recent job held.00000000 Blank or 00000000 unavailable not known or not exited No hyphens or periods RR R R R SECTION III - PROGRAM OUTCOMES INFORMATION SECTION III.A - EMPLOYMENT AND JOB RETENTION DATA OMB Control No 1205-0420 14 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 604 Entered Training- Related EmploymentIN 1 Record 1 if the employment in which the individual entered uses a substantial portion of the skills taught in the training received by the individual. This information can be based on any job held after exit and only applies to adults dislocated workers and older youth who entered employment in the quarter after the exit quarter. Record 2 if the employment in which the individual entered does not use a substantial portion of the skills taught in the training received by the individual. Record 0 or leave blank if not known or they have not exited 1 Yes 2 No Blank or 0 not applicable Younger Youth Adult or Dislocated Worker NEG core services only or not exitedRRR 605 Entered non- Traditional EmploymentIN 1 Record 1 if the participant s employment is in an occupation or field of work for which individuals of the participant s gender comprise less than 25 of the individuals employed in such occupation or field of work. Non-traditional employment can be based on either local or national data and both males and females can be in non-traditional employment. This information can be based on any job held after exit and only applies to adults dislocated workers and older youth who entered employment in the quarter after the exit quarter. Record 2 if the individual does not meet the condition described above. Record 0 or leave blank if not known or they have not exited 1 Yes 2 No Blank or 0 not applicable Younger Youth only or not exitedRR R R R 606 Employed in 2nd Quarter After Exit QuarterIN 1 Record 1 if the participant was employed in the second quarter after the quarter of exit. Record 2 if the individual was not employed in the second quarter after the quarter of exit. Record 3 if the individual has exited but employment information is not yet available or they have not exited 1 Yes 2 No 3 Information not yet available or not exited Blank or 0 not applicable Younger Youth only RR R R R 607 Type of Employment Match 2nd Quarter After Exit QuarterIN 1 Use the appropriate code to identify the method used in determining the individual s employment status in the second quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the second quarter after the exit quarter. If individuals are not found in the wage records grantees may then use supplemental data sources. If the individual is found in more than once source of employment using wage records record the data source for which the individual s earnings are greatest. Record 0 or leave blank if the individual was not employed in the second quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e.g. State local government employment records that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available or not exited Blank or 0 not employedRR R R R 608 Employed in 3rd Quarter After Exit QuarterIN 1 Record 1 if the participant was employed in the third quarter after exit Record 2 if the individual was not employed in the third quarter after exit. Record 3 if the individual has exited but employment information is not yet available or they have not exited 1 Yes 2 No 3 Information not yet available or not exitedRR R R RR OMB Control No 1205-0420 15 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 609 Type of Employment Match 3rd Quarter After Exit QuarterIN 1 Use the appropriate code to identify the method used in determining the individual s employment status in the third quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the third quarter after the exit quarter. If individuals are not found in the wage records grantees may then use supplemental data sources. If the individual is found in more than once source of employment using wage records record the data source for which the individual s earnings are greatest. Record 0 or leave blank if the individual was not employed in the third quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e.g. State local government employment records that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available or not exited Blank or 0 not employedRR R R RR 610 Employed in 4th Quarter After Exit QuarterIN 1 Record 1 if the participant was employed in the fourth quarter after exit Record 2 if the individual was not employed in the fourth quarter after exit. Record 3 if the individual has exited but employment information is not yet available or they have not exited 1 Yes 2 No 3 Information not yet available or not exited Blank or 0 not applicable Younger Youth only RR R R R 611 Type of Employment Match 4th Quarter After Exit QuarterIN 1 Use the appropriate code to identify the method used in determining the individual s employment status in the fourth quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the first quarter after the exit quarter. If individuals are not found in the wage records grantees may then use supplemental data sources. If the individual is found in more than once source of employment using wage records record the data source for which the individual s earnings are greatest. Record 0 or leave blank if the individual was not employed in the fourth quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e.g. State local government employment records that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available or not exited Blank or 0 not employedRR R R R 612 Wages 3rd Quarter Prior to Participation QuarterDE 8.2 Record total earnings from wage records for the third quarter prior to the quarter of participation. Please enter 999999.99 if data are not yet available for this item or data are too far in the past to obtain from the UI wage records. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R R 613 Wages 2nd Quarter Prior to Participation QuarterDE 8.2 Record total earnings from wage records for the second quarter prior to the quarter of participation. Please enter 999999.99 if data are not yet available for this item or data are too far in the past to obtain from the UI wage records. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R R 614 Wages 1st Quarter Prior to Participation QuarterDE 8.2 Record total earnings from wage records for the first quarter prior to the quarter of participation. Please enter 999999.99 if data are not yet available for this item or data are too far in the past to obtain from the UI wage records. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R SECTION II.B - WAGE RECORD DATA OMB Control No 1205-0420 16 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 615 Wages 1st Quarter After Exit QuarterDE 8.2 Record total earnings from wage records for the first quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item or they have not exited. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R RR 616 Wages 2nd Quarter After Exit QuarterDE 8.2 Record total earnings from wage records for the second quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item or they have not exited. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R R 617 Wages 3rd Quarter After Exit QuarterDE 8.2 Record total earnings from wage records for the third quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item or they have not exited. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R RR 618 Wages 4th Quarter After Exit QuarterDE 8.2 Record total earnings from wage records for the fourth quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item or they have not exited. Otherwise leave blank if this data element does not apply.000000.00 Blank not applicableRR R R R 619 Type of Recognized CredentialIN 1 Use the appropriate code to record the type of recognized educational or occupational certificate credential diploma degree attained by the individual who received training services. Record 0 if the individual received training services but did not attain a recognized credential. Credentials must be attained either during participation or by the end of the third quarter after the quarter of exit from services other than follow-up services . 1 High School Diploma GED 2 AA or AS Diploma Degree 3 BA or BS Diploma Degree 4 Occupational Skills Licensure 5 Occupational Skills Certificate Credential 6 Other Recognized Educational or Occupational Skills Certificate CredentialRRR 620 Goal 1 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the youth is basic literacy skills deficient. 1 Basic Skills 2 Occupational Skills 3 Work Readiness SkillsR 621 Date Goal 1 Was SetDT 8 Record the date on which the goal was set for the youth except that the date of the first goal set must be recorded as the registration date.YYYYMMDD R 622 Attainment of Goal 1IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual s assessment using widely accepted and recognized measurement assessment techniques. Record 2 if the goal was set but not attained. A goal is not attained when the anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Record 3 if the goal was set but attainment is pending. This code should not be used after exit. When the youth exits this field should be marked with a 1 or 2 for all goals that have been set. 1 Attained 2 Set but not attained 3 Set but attainment is pendingR 623 Date Attained Goal 1DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of the date the goal was set. However it may be later if the participant had a planned gap in service where he she was placed in hold status during which services were not received but the participant planned to return to the program.YYYYMMDD R SECTION III.C - EDUCATION CREDENTIAL AND SKILL ATTAINMENT DATA OMB Control No 1205-0420 17 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 624 Goal 2 Type IN 1 See Item 625 1 Basic Skills 2 Occupational Skills 3 Work Readiness SkillsR 625 Date Goal 2 Was Set DT 8 Leave blank if goal 2 is not set. See Item 626 for other specifications. YYYYMMDD R 626 Attainment of Goal 2IN 1 Leave blank if goal 2 is not set. See Item 627 for other specifications. 1 Attained 2 Set but not attained before 1 year anniversary date 3 Set but attainment is pendingR 627 Date Attained Goal 2 DT 8 Leave blank if goal 2 is not set. See Item 628 for other specifications. YYYYMMDD R 628 Goal 3 Type IN 1 Leave blank if goal 3 is not set. See Item 625 for other specifications. 1 Basic Skills 2 Occupational Skills 3 Work Readiness SkillsR 629 Date Goal 3 Was Set DT 8 Leave blank if goal 3 is not set. See Item 626 for other specifications. YYYYMMDD R 630 Attainment of Goal 3 IN 1 Leave blank if goal 3 is not set. See Item 627 for other specifications. 1 Attained 2 Set but not attained before 1 year anniversary date 3 Set but attainment is pendingR 631 Date Attained Goal 3 DT 8 Leave blank if goal 3 is not set. See Item 628 for other specifications. YYYYMMDD R 632 to 667Information on Additional Youth GoalsSpace will be provided in the record layout so that information on additional goals can be reported as needed to fully reflect goals set and attained by each youth. All goals set in the program year and the preceding program year should be reported. States should report all goals set during the youth s period of participation.R 668 Attained Degree or CertificateIN 1 Record 1 if the individual attained a secondary school high school diploma recognized by the State. Record 2 if the individual attained a GED or high school equivalency diploma recognized by the State. Record 3 if the individual attained a certificate in recognition of an individual s attainment of technical or occupational skills or other post-secondary degree diploma.. Record 4 if the individual did not attain a diploma GED or certificate. SPECIAL NOTE Fields 668 and 669 will be used to calculate both the current WIA Younger Youth Diploma Rate and the common measure Attainment of a Degree or Certificate for all youth 14-21 . To achieve positive outcomes on both measures the state should make sure that coding values 1 or 2 are reported when the youth receives a diploma or equivalent either during participation in the program or by the end of the first quarter after the quarter of exit. If the youth receives another degree or certificate beyond the first quarter after the quarter of exit the state should not update the record. 1 Individual attained a secondary school high school diploma. 2 Individual attained a GED or high school equivalency diploma. 3 Individual attained a certificate or other post-secondary degree diploma. 4 Individual did not attain a diploma GED or certificateRR OMB Control No 1205-0420 18 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 669 Date Attained Degree or CertificateDT 8 Record the date on which the individual attained a diploma GED or certificate. Leave blank if the individual did not attain a diploma GED or certificate. Additional Note For recording multiple degrees or certificates please see the special note under WIASRD Element 668.YYYYMMDD R R 670 School Status at Exit IN 1 Record 1 if the individual has not received a secondary school diploma or its recognized equivalent and is attending any secondary school including elementary intermediate junior high school whether full or part-time or is between school terms and intends to return to school. Record 2 if the individual has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whether full or part-time. Record 3 if the individual has received a secondary school diploma or its recognized equivalent and is attending a post-secondary school or program whether full or part-time or is between school terms and intends to return to school. Record 4 if the individual is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the individual is not attending any school and has either graduated from high school or holds a GED. Record 0 or leave blank if the individual has not exited. 1 In-school H.S. or less 2 In-school Alternative School 3 In-school Post-H.S. 4 Not attending school or H.S. Dropout 5 Not attending school H.S. graduate Blank or 0 not known or not exitedRR 671 Youth Placement InformationIN 1 Use the appropriate code to record the primary activity the youth entered in the first quarter following the exit quarter youth may qualify for more than one activity . For example if the youth enters advanced training and has entered a qualified apprenticeship please record 4. Record 0 if the youth did not enter any one of the activities listing in the coding value or they have not exited 1 Entered post-secondary education 2 Entered advanced training 3 Entered military service 4 Entered a qualified apprenticeship 0 did not enter any activities Blank not applicable Adult Dislocated Worker or NEG funding streams only or Information not yet available individual has not exitedRR 672 Youth Retention InformationIN 1 Use the appropriate code to record the primary activity the youth entered in the third quarter following the exit quarter youth may qualify for more than one activity . For example if the youth enters advanced training and has entered a qualified apprenticeship please record 4. Record 0 if the youth did not enter any one of the activities listing in the coding value or they have not exited 1 In post-secondary education 2 In advanced training 3 In military service 4 In a qualified apprenticeship 0 did not enter any activities Blank not applicable Adult Dislocated Worker or NEG funding streams only or information not yet available individual has not exitedRR 701 Category of AssessmentIN 1 Record 1 if the participant was assessed using approved tests for Adult Basic Education ABE Record 2 if the participant was assessed using approved tests for English-As-A-Second Language ESL Record 3 if the participant was assessed using approved tests for Adult Basic Education ABE for at least one functional area and English-As-A-Second Language ESL for a different funtional area. Record 0 or leave blank if the individual was not assessed in literacy or numeracy. 1 ABE 2 ESL 3 Both ABE and ESLRR SECTION III.D - ADDITIONAL YOUTH LITERACY AND NUMERACY ASSESSMENT DATA OMB Control No 1205-0420 19 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 702 Type of Assessment TestIN 1 Use the appropriate code to record the type of assessment test that was administered to the youth participant. Record 0 or leave blank if the individual was not assessed in literacy or numeracy.1 TABE 9-10 2 CASAS Life Skills 3 ABLE 4 WorkKeys 5 SPL 6 BEST 7 BEST Plus 8 TABE Class E 9 Wonderlic 10 Other Approved Assessment ToolRR 703 Functional Area IN 1 Use the appropriate code for the functional area of the assessment test that was administered to the youth participant. Record 0 or leave blank if the individual was not assessed in literacy or numeracy.1 Reading 2 Writing 3 Language 4 Mathematics 5 Speaking 6 Oral 7 Listening 8 Other Functional AreaRR 704 Date Administered Pre-TestDT 8 Record the date on which the pre-assessment test was administered to the youth participant. Leave blank if the individual was not assessed in literacy or numeracy.YYYYMMDD R R 705 Pre-Test Score IN 3 Record the raw scale score achieved by the youth participant on the pre-assessment test. Record 000 or leave blank if the individual was not assessed in literacy or numeracy.000 R R 706 Educational Functioning LevelIN 1 Record the educational functioning level that is associated with the youth participant s raw scale score. Record 0 or leave blank if the individual was not assessed in literacy or numeracy.1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary EducationRR OMB Control No 1205-0420 20 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 707 Date Administered Post-Test Year 1 DT 8 Record the date on which the post-test was administered to the youth during his her first year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the youth did not receive a post-test during his her first year of participation in the program.YYYYMMDD R R 708 Post-Test Score Year 1 IN 3 Record the raw scale score achieved by the youth participant. Record 000 or leave blank if the youth did not receive a post-test during his her first year of participation in the program.000 R R 709 Educational Functioning Level Year 1 IN 1 Record the educational functioning level that is associated with the youth participant s raw scale score. Record 0 or leave blank if the youth did not receive a post-test during his her first year of participation in the program.1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary EducationRR 710 Date Administered Post-Test Year 2 DT 8 Record the date on which the post-test was administered to the youth during his her second year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post- test was administered. Leave blank if the youth did not receive a post-test during his her second year of participation in the program. Additional Note For WIASRD Elements 710-712 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a second full year. At the completion of the second year the individual should be post-tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the second year in the program will be compared to the scores from the test that was administered at the latest point during the first year.YYYYMMDD R R 711 Post-Test Score Year 2 IN 3 Record the raw scale score achieved by the youth participant. Record 000 or leave blank if the youth did not receive a post-test during his her second year of participation in the program.000 R R OMB Control No 1205-0420 21 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 712 Educational Functioning Level Year 2 IN 1 Record the educational functioning level that is associated with the youth participant s raw scale score. Record 0 or leave blank if the youth did not receive a post-test during his her second year of participation in the program.1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary EducationRR 713 Date Administered Post-Test Year 3 DT 8 Record the date on which the post-test was administered to the youth during his her third year of participation in the program. If multiple post-tests were administered record the most recent date on which the functional area post-test was administered. Leave blank if the youth did not receive a post-test during his her third year of participation in the program. Additional Note For WIASRD Elements 713-715 these fields are only reported for youth who remain basic skills deficient and continue to participate in the program for a third full year. At the completion of the third year the individual should be post-tested and the information reported in these fields. To determine an increase of one or more levels the individual s post-test scores from the third year in the program will be compared to the scores from the test that was administered at the completion of the second year.YYYYMMDD R R OMB Control No 1205-0420 22 WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA WIASRD C I TC I T14 - 1819 - 21 Workers DATA ELEMENT NAME No.DATA TYPE FIELD LENGTH Adults Youth DATA ELEMENT DEFINITIONS INSTRUCTIONSCODE VALUERequired Items by 714 Post-Test Score Year 3 IN 3 Record the raw scale score achieved by the youth participant. Record 000 or leave blank if the youth did not receive a post-test during his her third year of participation in the program.000 R R 715 Educational Functioning Level Year 3 IN 1 Record the educational functioning level that is associated with the youth participant s raw scale score. Record 0 or leave blank if the youth did not receive a post-test during his her third year of participation in the program.1 Beginning ESL Literacy 2 Low Beginning ESL Literacy 3 Beginning ABE Literacy High Beginning ESL Literacy 4 Beginning Basic Education Low Intermediate ESL 5 Low Intermediate Basic Education High Intermediate ESL 6 High Intermediate Basic Education Advanced ESL 7 Low Adult Secondary Education Exit ESL 8 High Adult Secondary EducationRR 716 to 743Information on Additional Functional AreasThe collection of ABE ESL assessment data for youth who are basic skills deficient is organized according to the Type of Assessment Test and Functional Area providing space for the collection of up to 3 annual post-test scores in each functional area. Additional space has been provided on the record layout so that information on youth achievement in more than one functional area e.g. reading mathematics can be reported as needed to fully reflect progress toward literacy or numeracy gains. For example if the youth is assessed using TABE 9-10 in Reading and Math data elements 702-715 will be used to track achievement in the Reading functional area if necessary for up to 3 full years and then repeat to track achievement in the Math functional area if necessary for up to 3 full years using the additional spaces 716-729 provided on the record layout. RR 744 WIB Name AN 75 Record the WIB Name from which the individual received services N A R R R R R R 745 Office Name AN 75 Record the Office Name from which the individual received services N A R R R R R R 746 Case Manager AN 75 Record the name of the case manager assigned to the individual N A 747 User Field 1 AN 75 N A User defined fieldN A 748 User Field 2 AN 75 N A User defined fieldN A Additional User Defined Fields OMB Control No 1205-0420 23