UIPL03-07_Ch1_Att2.pdf

ETA Advisory File Text

Federal Parent Locator Service Attachment B National Directory of New Hires SWA W-4 Output Detail Record B-1 CHART 6 SWA W-4 OUTPUT DETAIL RECORD Field Name Location Length Alpha Numeric Comments Submitter Identifier 1-3 3 A N This field will contain the data submitted on the Input Detail Record. Record Identifier 4-6 3 A N This field will contain the characters W4M . SSN 7-15 9 A N This field will contain the data submitted on the Input Detail Record. Verification Request Indicator 16 1 A N This field will contain the information used in the match process. Y - SSN Name verification was performed. N SSN Name verification was not performed. Filler 17-21 5 A N This field will contain spaces. Person First Name 22-31 10 A N This field will contain the data submitted on the Input Detail Record with special characters removed. Person Middle Name 32-41 10 A N This field will contain the data submitted on the Input Detail Record with special characters removed. Person Last Name 42-61 20 A N This field will contain the data submitted on the Input Detail Record with special characters removed. Filler 62-71 10 A N This field will contain spaces. W-4 Processed Date 72-79 8 A N This field will contain the date the W-4 record was processed by OCSE in the Year 2000-compliant format of CCYYMMDD. W-4 Employee First Name 80-95 16 A N This field will contain the Employee First Name as provided on the W-4 record submitted to the NDNH. W-4 Employee Middle Name 96-111 16 A N If present this field will contain the Employee Middle Name as provided on the W-4 record submitted to the NDNH. W-4 Employee Last Name 112-141 30 A N This field will contain the Employee Last Name as provided on the W-4 record submitted to the NDNH. W-4 Employee Street Address Line 1 142-181 40 A N If present this field will contain the Employee Street Address Line 1 as provided on the W-4 record submitted to the NDNH. W-4 Employee Street Address Line 2 182-221 40 A N If present this field will contain the Employee Street Address Line 2 as provided on the W-4 record submitted to the NDNH. W-4 Employee Street 222-261 40 A N If present this field will contain the Employee Street Address Federal Parent Locator Service Attachment B National Directory of New Hires SWA W-4 Output Detail Record B-2 CHART 6 SWA W-4 OUTPUT DETAIL RECORD Field Name Location Length Alpha Numeric Comments Address Line 3 Line 3 as provided on the W-4 record submitted to the NDNH. W-4 Employee City 262-286 25 A N If present this field will contain the Employee City as provided on the W-4 record submitted to the NDNH. W-4 Employee State 287-288 2 A N If present this field will contain the Employee State as provided on the W-4 record submitted to the NDNH. W-4 Employee Zip Code 289-293 5 A N If present this field will contain the Employee Zip Code as provided on the W-4 record submitted to the NDNH. W-4 Employee Zip Code Extension 294-297 4 A N If present this field will contain the Employee Zip Code Extension as provided on the W-4 record submitted to the NDNH. Employee Foreign Country Code 298-299 2 A N If present this field will contain the Employee Foreign Country Code as provided on the W-4 record submitted to the NDNH. Employee Foreign Country Name 300-324 25 A N If present this field will contain the Employee Foreign Country Name as provided on the W-4 record submitted to the NDNH. Employee Foreign Zip Code 325-339 15 A N If present this field will contain the Employee Foreign Zip Code as provided on the W-4 record submitted to the NDNH. Employee Date of Hire 340-347 8 A N If present this field will contain the Employee Date of Hire as provided on the W-4 record submitted to the NDNH. Employee State of Hire 348-349 2 A If present this field will contain the Employee State of Hire as provided on the W-4 record submitted to the NDNH. Federal Parent Locator Service Attachment B National Directory of New Hires SWA W-4 Output Detail Record B-3 CHART 6 SWA W-4 OUTPUT DETAIL RECORD Field Name Location Length Alpha Numeric Comments Federal EIN 350-358 9 A N If present this field will contain the Federal Employer Identification Number FEIN as reported on the NDNH W-4 record. Values are 000000001 through 999999999 or spaces. State EIN 359-370 12 A N If present this field will contain the state Employer Identification Number EIN as reported on the NDNH W-4 record. Values are A through Z 0 through 9 or spaces. Department of Defense Code DOD 371 1 A N DOD only If present this field will contain the information on the record submitted. The valid values are A Active duty employees C Civilian employees P Pension Retired employees R Reserve employees Employer Name 372-416 45 A N If present this field will contain the Employer Name as provided on the W-4 record submitted to the NDNH. Employer Street Address Line 1 417-456 40 A N If present this field will contain the Employer Street Address Line 1 as provided on the W-4 record submitted to the NDNH. Employer Street Address Line 2 457-496 40 A N If present this field will contain the Employer Street Address Line 2 as provided on the W-4 record submitted to the NDNH. Employer Street Address Line 3 497-536 40 A N If present this field will contain the Employer Street Address Line 3 as provided on the W-4 record submitted to the NDNH. Employer City 537-561 25 A N If present this field will contain the Employer City as provided on the W-4 record submitted to the NDNH. Employer State 562-563 2 A N If present this field will contain the Employer State as provided on the W-4 record submitted to the NDNH. Employer Zip Code 564-568 5 A N If present this field will contain the Employer Zip Code as provided on the W-4 record submitted to the NDNH. Employer Zip Code Extension 569-572 4 A N If present this field will contain the Employer Zip Code Extension as provided on the W-4 record submitted to the NDNH. Employer Foreign Country Code 573-574 2 A N If present this field will contain the Employer Foreign Country Code as provided on the W-4 record submitted to the NDNH. Federal Parent Locator Service Attachment B National Directory of New Hires SWA W-4 Output Detail Record B-4 CHART 6 SWA W-4 OUTPUT DETAIL RECORD Field Name Location Length Alpha Numeric Comments Employer Foreign Country Name 575-599 25 A N If present this field will contain the Employer Foreign Country Name as provided on the W-4 record submitted to the NDNH. Employer Foreign Zip Code 600-614 15 A N If present this field will contain the Employer Foreign Zip Code as provided on the W-4 record submitted to the NDNH. Employer Optional Street Address Line 1 615-654 40 A N Employer Optional Street Address Line 2 655-694 40 A N Employer Optional Street Address Line 3 695-734 40 A N Employer Optional City 735-759 25 A N Employer Optional State 760-761 2 A N Employer Optional Zip Code 762-766 5 A N Employer Optional Zip Code Extension 767-770 4 A N Employer Optional Foreign Country Code 771-772 2 A N Employer Optional Foreign Country Name 773-797 25 A N Employer Optional Foreign Zip Code 798-812 15 A N If present this is the address where an employer receives child support wage withholding orders. This is a number street name rural route or post office box city state and zip code. This may be a foreign address. Filler 813-814 2 A N This field will contain spaces. Passback Data 815-834 20 A N This field will contain the data submitted on the Input Detail Record. Federal Parent Locator Service Attachment B National Directory of New Hires SWA W-4 Output Detail Record B-5 CHART 6 SWA W-4 OUTPUT DETAIL RECORD Field Name Location Length Alpha Numeric Comments W-4 Match Indicator 835 1 A N This field will contain information that was used in the match. Y - W-4 match was performed. W-4 Same State Data Indicator 836 1 A N This field will contain information that was used in the match. Y - Return matches where the submitter is the same as the W-4 submitting state. N Do not return matches where the submitter is the same as the W-4 submitting state. W-4 From Date 837-844 8 A N This field will contain the date in CCYYMMDD format that was used as the beginning process date for the W-4 match process. This field will contain spaces when the match was performed using the earliest available data from the NDNH. W-4 Through Date 845-852 8 A N This field will contain the date in CCYYMMDD format that was used as the ending process date for the W-4 match process. This field will contain spaces when the match was performed using the most recent available data on the NDNH. Filler 853-908 56 A N This field will contain spaces. Transmitter Agency Code 909-917 9 A N If the submitter of the W-4 record was a federal agency this field will contain the Federal Employer Identification Number FEIN or the FIPS code of the Federal agency that submitted the data to the NDNH. Valid values are the FEIN or the letter A followed by a valid four-digit FIPS code. Transmitter State Code 918-919 2 A N If the submitter of the W-4 record was a state or territory this field will contain the state or territory that transmitted the data to the NDNH. Valid values are the numeric FIPS code of the state or territory or spaces. Transmitter State or Agency Name 920-977 58 A N This field will contain the descriptive name of the Federal agency or state that submitted the data to the NDNH. Filler 978-1000 23 A N This field will contain spaces.