TEGL06-09a1.pdf

ETA Advisory File Text

The 2010 Trade Activity Participant Report Data Preparation and Reporting Handbook Prepared By The Employment and Training Administration United States Department of Labor August 2009 TABLE OF CONTENTS SECTION PAGE PREFACE.................................................................................................................................i I. PURPOSES OF THE HANDBOOK .......................................................................1 II. GENERAL REPORTING GUIDANCE .................................................................2 A. CONTEXT AND STRUCTURE OF THE TAPR SYSTEM .....................2 B. DUE DATES....................................................................................................3 C. SUBMISSION PROCEDURES ...................................................................3 D. RECORD LAYOUT DEFINITIONS...........................................................3 E. SPAN OF INDIVIDUAL RECORD REPORT CYCLE ...........................6 F. EFFORTS MADE TO IMPROVE OUTCOMES ......................................7 III. PROGRAM ITEMS REPORTED INCLUDING COLLECTION TIMING AND CLARIFICATIONS ...................................................................8 A. INDIVIDUAL INFORMATION .....................................................................8 A.01 IDENTIFYING INFORMATION ......................................................8 A.02 EQUAL OPPORTUNITY INFORMATION ....................................8 A.03 VETERAN CHARACTERISTICS....................................................10 A.04 EMPLOYMENT AND EDUCATION INFORMATION.............10 A.06 PUBLIC ASSISTANCE INFORMATION .....................................10 A.07 ADDITIONAL REPORTABLE CHARACTERISTICS................11 B. ONE STOP PARTICIPATION DATA ........................................................11 B.01 ONE-STOP PARTICIPATION INFORMATION.........................11 C. ONE-STOP SERVICES AND ACTIVITIES ..............................................13 C.03 INTENSIVE AND TRAINING SERVICES ..................................13 C.05 OTHER RELATED ASSISTANCE ..................................................15 D . PROGRAM OUTCOME INFORMATION ...............................................17 D.01 EMPLOYMENT AND JOB RETENTION ...................................17 D.02 WAGE RECORD INFORMATION ................................................18 APPENDIX-TAPR DATA SPECIFICATIONS ........................................................19 PREFACE This 2010 Trade Adjustment Assistance Trade Activity Participant Report TAPR Data Preparation and Reporting Handbook contains important reporting and record keeping instructions for use by all Cooperating State Agencies CSAs administering the Trade Adjustment Assistance TAA program and related programs funded by the United States Department of Labor Department . Contents of the Guideline This guide contains both general reporting and record keeping instructions for use by CSAs administering workforce programs and specific quarterly report formats to support the collection maintenance and reporting of customer information to the Department. I. Purposes of the document Describes the underlying rationale for CSAs use of the Handbook. II. General Reporting Guidance Provides additional instructions concerning the TAA elements covered by the guideline due dates for the submission of all quarterly reports and records and common submission procedures for use by all CSAs. It also provides foundational context for changes in TAA reporting and a conceptual description of the new reporting model. III. Program Items Reported Contains a general introduction to assist CSAs in understanding how to read the individual record layout relevant specifics about each section of the record layout and associated expectations of the timing of report elements reported. IV. Appendix Contains standardized report record layout. 1 I. PURPOSES OF THE HANDBOOK The primary purpose of the TAPR is to 1. Establish a standardized set of data elements definitions and specifications that will be used to describe the characteristics activities and outcomes of TAA participants 2. Facilitate the collection and reporting of valid consistent and complete information on TAA participants in order to support the overall management evaluation and continuous improvement of the TAA program at the local state and federal levels 3. Combine data reported for the TAA program into one source instead of as previously recording on three different reports ETA- 563 Quarterly Activity Report TAPR and Alternative Trade Adjustment Assistance Activity Report and allow for better tracking of participant activity based upon individual and petition information. The Department ensures accuracy uniformity and comparability in the reporting of statistical data derived from state and local workforce agency operations through grantee adherence to federal definitions of reporting items use of standardized report formats observance of reporting due dates and regular validation of reporting items. The reporting and record keeping requirements contained within this Handbook will support budget development activities by the Department the Administration and Congress especially with regard to the impact of different levels of financial assistance on program services and outcomes. The use of a standard set of reporting specifications at all levels of the workforce system helps improve the quality of services by reconciling conflicting administrative requirements and procedures and facilitating meaningful evaluation realistic planning and effective management of workforce development programs. When customer data are collected maintained and reported consistently at a basic level e.g. CSA field office or One-Stop Career Center performance information can be aggregated from each program and reported to higher levels with greater confidence that the data are comparable from customer to customer from program to program and from year to year. Accurate and comprehensive management information on job seekers served through the one-stop delivery system is needed to make appropriate cost-effective and timely decisions about state and federal investments in workforce development activities. The performance information available through the TAPR is useful to One-Stop Career Center managers public and private workforce agencies service providers state program administrators engaged in policy development and program planning and evaluation researchers involved in the analysis of the TAA program. This information will also be useful to elected officials at all levels of governance and members of the public interested in the management and accountability of workforce program investments. 2 II. GENERAL REPORTING GUIDANCE A. CONTEXT AND REPORTING STRUCTURE OF THE NEW TAPR On February 17th the President signed into law the Trade and Globalization Adjustment Assistance Act TGAAA as part of the American Recovery and Reinvestment Act. TGAAA contains significant new reporting requirements. States are required to submit TAA program data under the new reporting requirements beginning with the first quarter of fiscal year 2010. The TGAAA mandates the collection and reporting of TAA participant activities and outcomes in several ways and includes 1. New data elements that track individual benefits and services provided to TAA participants under the new law. 2. A requirement to make a range of currently available and newly required TAA participant data and outcome measures available On the Department s website according to selected criteria such as industry congressional district and State and National totals. In an annual report to the Committee on Finance of the Senate and the Committee on Ways and Means of the House of Representatives. 3. A requirement that states provide information on efforts made to improve outcomes for workers under the Trade Adjustment Assistance program CSAs administering TAA programs are currently required to produce separate participation and performance reports using different formats definitions instructions and submission procedures. In some instances there is confusion about the time periods used for calculating program performance what data are to be reported and how the data are prepared for submission on a timely basis. These inconsistencies limit the reliability of reported data consequently compromising the Department s ability to make the most effective use of participant data for establishing state-level funding needs reporting on the progress of programs to the Administration and Congress and impose unnecessary administrative burdens on CSAs that seek to coordinate service delivery and performance measurement in a local One-Stop environment. The reporting and record keeping requirements contained in the TAPR are designed to strengthen data on TAA program activities and outcomes into a single streamlined reporting structure. This comprehensive reporting structure features a set of uniform quarterly report formats for capturing the full universe of TAA applicants including TAA participants who receive benefits and services across programs. A standardized set of data elements that includes information on participant demographics types of services received and performance outcomes is a key component of this reporting structure. As the 2010 TAPR is intended to track information on TAA activity on a real time basis for individuals from the point of TAA eligibility determination through post- participation outcomes the data will be used to respond more quickly and effectively to the management information needs of Congress the Administration and a variety 3 of stakeholders who develop and implement TAA program design. In addition data collected in this report will be made available to the public based on industry state and national aggregates through a query-able search feature on the TAA website located at www.doleta.gov tradeact providing an unprecedented level of transparency about TAA participation. B. DUE DATES All reports and records contained within the TAPR are due no later than 45 days after the end of each report quarter. The table below shows the expected due dates for each reporting quarter. Report Quarter Due Dates January March May 15 April June August 14 July September November 14 October December February 14 Should the due date of the report fall on a Saturday Sunday or a Monday holiday the quarterly report is due the Friday before. C. SUBMISSION PROCEDURES Grantees are required to submit all quarterly TAPR reports and records directly to ETA s Enterprise Business Support System EBSS via technical instructions available through the appropriate Regional Office or the ETA Performance Website http www.doleta.gov performance . Customer D. DATA RECORD LAYOUT CSAs administering TAA funds must use the report formats individual record specifications and submission procedures documented in these instructions to report application determination and participation activities as well outcomes for TAA applicants and participants on a quarterly basis. S Data elements contained within the TAPR are separated into section headings and categories that represent logical groupings. For each data element there is a definition or reporting instruction coding values data type and field size. Figure 1 provides a graphical representation of how the TAPR is organized for data collection. 4 Type of Adult Section A Section title is typed in bold letters and has an alphabetic designation e.g. Section A . A section represents a major grouping of one or more categories of data. The following four sections have been identified Section A Individual Information Section B One-Stop Program Participation Information Section C One-Stop Services and Activities Section D Program Outcomes Information Under the Section title each section has one or more categories containing data elements. Generally the data elements are displayed so that the Section begins with the data elements needed for all participants followed by information for participants receiving additional services from two or more ETA programs. Finally those data elements needed for just one particular program or group of participants within a program appear at the end of each section. Category - Within each section data elements are divided into Categories. The category name is typed in bold upper and lower case letters. Each category has a sequence number e. g. 01 and describes a group of related data elements. For example the category under Section A labeled A. 01 Identifying Data in the record layout includes the data elements Unique Participant Identifier State FIPS Code of Residence Zip Code of Residence and County Code of Residence. Categories have been assigned to provide a method of organizing groups of related or similar data elements. Data Element - The Data Elements are units of data that can be measured and or uniquely defined. In the TAPR record layout data elements are located in the second column and are typed using upper and lower case letters. Examples of data elements are Gender Ethnicity Hispanic Latino and Date of Birth. Each data element has a unique sequential data element number 3-digits long which is located in the first column of the record layout. The data elements have been assigned these numbers for identification purposes. Some of the data elements included in the TAPR layout particularly those identified under Section A represent primary source information collected directly from the Element Name Sequence Number Data Type Field Size Coding Values Definitions Reporting Instructions 5 participant. Computations may also be required to derive the contents for some data elements. For example data element for Wages 1 st Quarter after Exit Quarter contains a value that is the sum of total earnings an individual receives during the relevant quarter. The required computations are that the participant s total earnings figure is accumulated over time and is computed by merging at least two data source files external to the local case management system such as wage records from the state s UI database or the national Wage Record Interchange System WRIS that facilitates the exchange of interstate UI wage records. Data Type Field Length - For each data element there is a Data Type Field Length listed in the third column . The data element types that are available include Alpha-Numeric AN This is a data element for which letters and numbers can be used in any combination. Generally this data type is used when no standard code list exists or where descriptive information is desired. Integer Numeric IN This is a data element that must be a numeric value. The values entered into these data elements can include an implied decimal i.e. the decimal is not shown in the data field but it is assumed . The implied decimal also includes an assumption about the number of places to the right of the decimal. Decimal DE This data element type is a special numeric type. The decimal must be included in the value that appears. Date DT This data element type is specifically defined as a date. The format that must be used is provided in the definition specified in the data element. The maximum field length is included in the individual record layouts. For numeric data elements that contain a decimal the number of places to the right of the decimal is included in the field length. Thus data element Wages 1 st Quarter After Exit Quarter has a field length of 8. 2 indicating that there should be a total of eight 8 numbers with six numbers to the left of the decimal and two numbers to the right of the decimal. If the amount included in this data element is rounded to the nearest dollar then the final two numbers will be zeroes. Coding Values - Coding Values are typed in lower-case letters with the first letter capitalized and are provided for each data element. Coding values provide options or responses for the data element. For the most part values have assigned code numbers and are listed in a logical sequence. For example the data element Gender has the following three code values 1 Male 2 Female and 9 Participant did not self-identify. Although the coding values listed are mandatory grantees have flexibility on several data elements to include additional coding values to meet their program management needs. 6 E. SPAN OF INDIVIDUAL RECORD REPORT CYCLE Reporting under the current revision of TAPR is designed to track individuals from the first report quarter where a determination of TAA eligibility is made that the TAA applicant is part of a TAA eligible worker group though the last quarter necessary to track the complete range of performance measures. However there are several exceptions that can occur where a participant may cease participation suddenly without any objective expectation of positive employment outcomes. These reasons are coded 1-6 in the data element for Other Reasons for Exit under the previous and revised TAPR they include ill health death family care being called to active duty etc. In these instances the record should not continue beyond the quarter in which the exit quarter is reported. In this revision three new coding values have been identified in Other Reasons for Exit. 1. Individual records for TAA applicants who are denied eligibility for TAA benefits and services. Records for these individuals should only appear in the report quarter in which the eligibility determination is made 2. Individual records for TAA applicants who are determined eligible for TAA but do not receive a TAA benefit or service for 180 days following the end of the quarter that established eligibility. In these instances the individual would continue to be reported for two full report quarters in order to allow for a reasonable period for participant triggering activities to activate the record. 3. TAA participants who access TAA benefits and services under two petition certifications in succession and without interruption this scenario may develop if the participant is reemployed during the course of participation the reemployment results in a second TAA certification and the individual becomes individually eligible under the second certification prior to the end of their first participation. In such a situation two distinct records should be used to report the individual s activities in the same report quarter as follows The initial participant record under the first petition number should indicate a date of exit that coincides with the last service received under the first petition number and without the 90 days of non-service that is otherwise required for establishing the date of exit. A second record should be created under the second petition number with the associated tenure and dislocation date if applicable. The record should contain the same unique identifier and other personal information with a Date of Participation Date of First Case Management and Reemployment Service that coincides with the Date of First TAA Benefit or Service that is established under the second petition certification and which must be after the exit date of the first record identified above . In these instances the first participation record would be excluded from performance calculations through code value 9 in Other Reasons for Exit while the second participation would continue through the performance reporting cycle unless another coding value in Other Reason For Exit should apply. 7 F. EFFORTS MADE TO IMPROVE OUTCOMES For each quarterly submission of individual records states will be asked to provide a single narrative summary of efforts to improve outcomes for TAA participants. A text field will be provided for states to provide this information as part of the quarterly submission process. This submission requirement is designed to address program improvements performed on behalf of all TAA participants and not on an individual basis. Efforts described may include those related to improving or increasing outreach program information provided to workers case management services selection of training programs co-enrollment follow-up services or any other efforts the state has made during the reporting quarter to improve outcomes. The narrative should describe the effort and why it is expected to result in improved outcomes. A 8 Youth at III. DATA SPECIFICS AND TIMING OF ELEMENT REPORTING This section contains relevant clarification regarding report elements by sections including timing of data in the report record. SECTION A INDIVIDUAL PARTICIPATION A. 01 Personal Unique Identifying Data Data in this section includes the unique identifier that should correspond to the identifier used in tracking participation in partner program services. In cases where individuals meet the definition of an applicant but do not actually receive a service a similarly formatted unique identifier must be entered. This section also includes information regarding the location where the participant is served. The data in this section should be populated in the first quarter of the individual s application or program service depending on what is required by the data element. A. 02 Equal Opportunity Information As has been the case with previous versions of the TAPR CSAs are required to collect maintain and report equal opportunity information including sex age disability ethnicity and race for all individuals who apply for benefits or services financially assisted by the program. Sources of authority for this requirement include 29 CFR 31. 5 b in the Department s regulations implementing Title VI of the Civil Rights Act of 1964 and 29 CFR 32. 44 b and in The Department s regulations implementing Section 504 of the Rehabilitation Act of 1973. The Civil Rights Center CRC Director has determined that collection of the equal opportunity information sought by this section of the reporting system is necessary in order to determine whether recipients have complied or are complying with the nondiscrimination and equal opportunity provisions of WIA and other applicable statutes. Unless required for a determination of eligibility to participate in the program the collection of equal opportunity information is to be self-identified and is voluntarily provided by the individual. The participant is not required to answer these questions to receive services. If the participant chooses not to disclose this information the state should record a 9 in the required fields in the TAPR submission for the participant. Individuals should be made aware of the reason for the request of such information as well as the parties to whom disclosure may be made. Information collected from the individual will be used to monitor compliance of recipients with the equal opportunity and nondiscrimination requirements enforced by the CRC. It will also be used to assist the grantee and the Department in evaluating and improving efforts to conduct outreach to diverse population groups including racial and ethnic minorities and persons with disabilities. 9 The collection of ethnicity and race information contained within these reporting instructions are in accordance with the Office of Management and Budget OMB Statistical Directive 15 as adopted October 30 1997 at http www.whitehouse.gov omb fedreg ombdir15.html . The ethnicity and racial categories in this classification are social-political constructs and should not be interpreted as being scientific or anthropological in nature. They are not to be used as determinants of eligibility for participation in any Federal program. The standards have been developed to provide a common language for uniformity and comparability in the collection and use of data on race and ethnicity by Federal agencies. OMB has determined that a two-question format should be used in all cases involving self- identification of ethnicity and race. Therefore ethnicity information i.e. Hispanic or Latino must be collected separately from race information and individuals who indicate that they are Hispanic or Latino should also have the opportunity to select one or more racial categories. Information on an individual s ethnicity must also be collected before information on race. When completing race information individuals must be offered the option of selecting one or more racial designations. Recommended forms for the instruction accompanying the race information should instruct the individual to read each racial designation carefully and then Mark one or more ... or Select one or more ... races to indicate what the individual considers him herself to be. For the purposes of the requirements in this section of the reporting system disability means with respect to an individual a physical or mental impairment that substantially limits one or more of the major life activities of such individual. 29 CFR 37. 4 provides further clarification of the term disability relevant portions of the definition have been included below for reference 1 i The phrase physical or mental impairment means A Any physiological disorder or condition cosmetic disfigurement or anatomical loss affecting one or more of the following body systems neurological musculoskeletal special sense organs respiratory including speech organs cardiovascular reproductive digestive genitourinary hemic and lymphatic skin and endocrine B Any mental or psychological disorder such as mental retardation organic brain syndrome emotional or mental illness and specific learning disabilities. ii The phrase physical or mental impairment includes but is not limited to such contagious and noncontiguous diseases and conditions as orthopedic visual speech and hearing impairments cerebral palsy epilepsy muscular dystrophy multiple sclerosis cancer heart disease diabetes mental retardation emotional illness specific learning disabilities HIV disease whether symptomatic or asymptomatic tuberculosis drug addiction and alcoholism. The phrase physical or mental impairment does not include homosexuality or bisexuality. 2 The phrase major life activities means functions such as caring for one s self performing manual tasks walking seeing hearing speaking breathing learning and working. 10 Equal Opportunity Data Elements should populate by the quarter in which a participant receives his or her first TAA service or benefit and repeat through the end of the report cycle. A 03 Veteran Characteristics The Jobs for Veterans Act of 2002 P. L. 107-288 calls for an increased emphasis by the One-Stop delivery system on providing employment services to Transitioning Service Members TSM and authorizes this target group as eligible to receive employment services from DVOP and LVER staff. Effective implementation of this new statutory emphasis and authority will require coordination in delivering One-Stop services to this target group. The Jobs for Veterans Act also calls for increased attention to the reporting of characteristics services and outcomes for TSM participants. Since the members of this target group are not yet veterans they occupy a unique status for reporting purposes. Accordingly accurate reporting of information on those TSMs served by the One-Stop system will require careful application of reporting specifications that are unique to this target group. Covered Person Entry Date and Date 45 Days Following Covered Person Entry Date should be left blank pending future activation. All of the other data elements in the section for Veteran Characteristics should be populated by the quarter of the Date of Participation Date of First Case Management and Reemployment Service and should repeat through the end of the reporting cycle. A. 04 Employment and Education Information Data in this section tracks the participant s educational achievement and employment status at the point of TAA participation. All of the data elements in this section should be tracked from the quarter in which the Date of Participation Date of First Case Management and Reemployment Service occurs and repeat to the end of the reporting cycle. A. 06 Public Assistance Information Date elements in this section are designed to track whether TAA participants received public assistance services and benefits including General Assistance provided through state or local government Temporary Assistance to Needy Families TANF Refugee Cash Assistance Supplemental Nutrition Assistance Program Supplemental Security Income Social Security Disability Insurance and Pell Grants. All of the data elements in this section should be tracked by the quarter in which the Date of Participation Date of First Case Management and Reemployment Service occurs and repeat to the end of the reporting cycle. A. 07 Additional Reportable Characteristics 11 These data elements Limited English Proficiency Most Recent Date of Qualifying Separation and Tenure with Employer at Separation contain information that is gathered at the point of participation. In almost all instances data elements in this section will be tracked from the quarter in which the Date of First TAA Benefit or Service occurs. The only exception exists if TAA approved training begins prior to the TAA qualifying separation in this scenario Most Recent Date of Qualifying Separation and Tenure with Employer at Separation will be populated in the quarter in which the trade qualifying separation occurs. Once populated all data elements in this section will repeat to the end of the reporting cycle. SECTION B ONE STOP PARTICIPATION B. 01 One-Stop Participation Data Date of Participation Date of First Case Management and Reemployment Services Information This data element should track the first service for the participant whether the services are TAA funded or funded through other federally funded partner programs. The first service may be defined by Date of Participation as defined in Training and Employment Guidance Letter TEGL No. 17-05 or by Case Management and Employment Services as defined in TEGL No. 22-08 whichever is first. This date should be reported in the relevant report quarter and repeat through the end of the report cycle. Date of First TAA Benefit or Service and Partner Program Co-enrollment Information These data elements are designed to track The initial date of a TAA funded benefit or service including TAA funded case management and TRA and Whether the TAA participant received services through specified partner programs on or after Date of Participation Date of First Case Management of Reemployment Service through Date of Exit. The Date of First TAA Benefit or Service will be reported in the quarter in which it occurs and remain fixed for remainder of reporting cycle. Establishing when coenrollment is reported depends on whether the coenrollment occurs before or after the quarter of Date of First TAA Benefit or Service. Specifically If partner program coenrollment occurs on or after the Date of Participation Date of First Case Management of Reemployment Service but in a quarter that precedes Date 12 of First TAA Benefit or Service quarter it should appear in the quarter in which Date of First TAA Benefit or Service occurs. If the relevant coenrollment occurs after that then it should be reported in the quarter in which it occurs. Regardless of when coenrollment occurs this data element should be consistent from the point it is first reported through the last quarter of the reporting cycle. Program Exit Information Except for instances where coding values 7 8 or 9 are entered for the individual under Other Reasons for Exit The Date of Exit is applied retroactively after no benefit or service is provided to the participant for 90 days and if no future service is scheduled. Other Reasons for Exit provide for reasons that records may be excluded for the purpose of performance calculations. Three new coding values for Other Reasons for Exit have been explored in Section E of this Handbook. Data elements in this section will be recorded in quarter that they occur and repeat through the end of the report cycle. Liable Agent State Information This data element is designed to track instances where the participant is eligible for Unemployment Insurance in one state but may be provided TAA-related services in another state. This element should appear in the quarter where the first TAA funded program benefit or service occurs and repeat through the end of the reporting cycle. Determination of Eligibility Information These data elements should reflect both a date of eligibility and a determination of eligibility for all individuals who apply for TAA on an individual basis as defined in the definition for Date of TAA Application. If an applicant is established as part of a TAA certified worker group the determination should be yes. If the applicant does not meet this condition the determination should be no. These records will include individuals who never receive a TAA funded service or benefit. In cases where the individual is deemed ineligible for any TAA service or does not receive a TAA service the individual s record will include the following data at a minimum in the report quarter in which the defining date of eligibility occurs Unique Identifier TAA Application Date Date of Eligibility Determination Determination of Eligibility Petition Number 13 LWIB Code optional -five digit code for other state Zip Code of Residence County Code State Code SECTION C ONE STOP SERVICES AND ACTIVITIES C. 03 Intensive and Training Services These elements should be reported in the first quarter in which they occur and repeat through the end of the reporting cycle. Training Service Types and Durations This section is designed to track a variety of training program elements for individuals who are enrolled in TAA approved training. The inclusion of fields for multiple training activities allows information to be collected on training plans that include multiple types of training such as remedial training plus occupational training or classroom training plus an on-the-job component. Data elements in this subsection are designed to track The duration of up to three categories of training types Occupational Skills Training Codes of up to three associated training types and Whether the training participant successfully completed each type of training or withdrew. Note that for reporting purposes on training durations in cases where multiple types of training types occur The start date of the first training type tracked should document the first day of the participant s TAA approved training within the period of participation and The end date of the last training type should document the conclusion of the participant s TAA approved training. Date Entered Training and Date Completed Training elements should first appear in the report quarter in which they occur and repeat through the end of the reporting cycle. Occupational Skills Training Codes should first appear in the report quarter that corresponds with the relevant Date Entered Training data element. Information on whether the participant successfully completed the training type will be documented in the same report quarter where the relevant Date Completed Training occurs. 14 Waivers Information Two fields in this section are designed to track whether Waiver from Training Requirement -Current Quarter is designed to track whether a waiver was issued the report quarter yes no and Waiver from Training Requirement Type reports the type of waiver that was issued if applicable. The first waiver field will be reported for the report quarter only while the second will be entered in the quarter that the waiver was issued and repeat through the end of the report cycle. Accrued Training Expenditures and Overpayment Cost Information Data elements in this subsection are designed to track Quarterly accrued expenditures for the participant s TAA funded training Cumulative accrued expenditures for the participant s TAA funded training culminating in a total training cost at the point of participant s training completion Amount of training cost related overpayments and Whether an overpayment waiver applies to the participant in instances where a training cost overpayment is identified. Note that amounts entered for quarterly accrued expenditures may be aggregated in the quarter for each state and added to corresponding state aggregate of quarterly costs reported for Job Search and Job Relocation Costs within the same quarterly TAPR report submission. The sum of these aggregated state expenditures should equal the amount of accrued expenditures reported by the state for the relevant quarterly submission on the ETA-9130 Fiscal Report for TAA Training. Quarterly expenditures should provide for expenditures accrued in the report quarter only and should not repeat. Cumulative expenditures should be updated on a quarterly basis and become fixed from the quarter in which Date of Completed Training 3 occurs through the end of the reporting cycle. Adversely Affected Incumbent Worker Distance Learning and Part Time Training These data elements are designed to track whether training participants are incumbent workers or had courses that included either part time training or distance learning as a curriculum component. With regard to the data element Adversely Affected Incumbent Worker note that the term incumbent worker as defined in the TAPR is distinct from the term incumbent worker as it may be defined elsewhere. Specifically an adversely affected incumbent worker in TAA reflects a worker who has been certified as part of a group as eligible to apply for TAA 15 is threatened with dislocation from his or her trade-affected employment and secures TAA-approved training that commences in advance of his or her actual dislocation from the trade affected employment. Adversely Affected Incumbent Worker should be tracked in the quarter in which training enrollment commences through the remainder of the report cycle. Part Time Training and Distance Learning should be tracked as quarterly counts and therefore should only occur in the relevant report quarter. Type of Recognized Credential This report provides for up to two types of training credential that document the educational achievements of the participant in the course of the TAA approved training participation. These data elements should appear in the report quarter in which they occur and repeat through the end of the report cycle. C. 05 Related Assistance This section tracks a wide array of TAA and partner program benefits and services that may be provided to the TAA participant including financial benefits for eligible TAA training participants including o TAA-specific benefits such as travel and subsistence subsidies as well as o partner program benefits funded by partner programs but potentially available to co-enrolled TAA participants including supportive services and needs related payments trade readjustment allowance TRA data including benefit durations and costs paid on a quarterly and cumulative basis job search and relocation benefits Alternative Trade Adjustment Assistance ATAA and Reemployment Trade Adjustment Assistance RTAA wage subsidy payments and other elements associated with the administration of these benefits overpayments and associated overpayment waivers that may be assessed in connection with TRA ATAA and RTAA. Training Related Benefits except for TRA These data elements are designed to track receipt of different types of benefits that may be available to TAA participants that are enrolled in TAA approved training including travel subsidies subsistence subsidies supportive services and needs-related payments. In instances where these benefits are provided to the participant the associated data elements should be reported no later than the quarter in which the participant s Date of Exit occurs and repeat through the end of the report cycle. 16 TRA Benefit Data In the TAPR report TRA data is tracked for all three distinct types of TRA basic additional and remedial as follows First payment date that the benefit is received by the participant Number of weeks that each benefit type is received by the participant in the report quarter Cumulative number of weeks that each benefit type is received by the participant that may aggregate through the report cycle Quarterly cost information on each benefit type paid to the participant within the report quarter Cumulative cost information on each benefit type paid to the participant that may aggregate through the report cycle Yes no report element on whether a TRA overpayment was identified in the report quarter Amount of TRA overpayments attributed to the participant which should be updated through the course of participation as needed Identification of whether a TRA cost overpayment waiver is established within the course of participation. First TRA payment dates will be recorded in the report quarter that they occur and remain fixed through the end of the reporting cycle. Cumulative TRA weeks and cumulative TRA cost information may be updated as needed in each quarterly submission. In the quarter of exit these cumulative data elements should become fixed from the quarter in which Date of Exit occurs and repeat through the end of the report cycle. Job Search and Relocation Information These elements should report the following information for the participant The total number if any of job search allowances that were approved and paid to the participant In cases where a job search allowance was paid to the participant how much was paid o Within the specific report quarter and o Over the course of participation Whether a relocation allowance was approved and paid in the quarter and In cases where a relocation allowance is identified the amount of the payment that was made o Within the specific report quarter and o Over the course of participation. As multiple job search allowances might be approved in the course of an individual s participation a number value is used to track the number of allowances that may occur in the course of participation to be updated for each quarterly submission as needed. The 17 allowance costs could also update on a quarterly basis. The values provided for these elements should become fixed beginning in the report quarter where the exit date is reported through the end of the report cycle. No more than one relocation may be approved under a single certification although the costs associated with the relocation may be paid out over more than one report quarter . As a result once a relocation allowance is identified this data element is tracked as a yes no element in the quarter where it occurs although the element tracking the cost of the allowance may be updated as needed to allow for the potential dispersal of the benefit across more than one report quarter. Values in relocation allowance data elements should also become fixed at the quarter where the exit date is reported to repeat through the end of the report cycle. ATAA and RTAA information Information on the ATAA wage subsidy and RTAA wage subsidy may be tracked through the same data elements even through the benefit levels and conditions for eligibility differ. This is because the petition number associated with the participant s record will indicate whether the reported data elements for ATAA RTAA allow for ATAA eligibility or RTAA eligibility. Because petitions certified before May 18 2009 have a petition number below 70 000 and petitions certified on or after May 18 2009 will have a number above 70 000 it is possible to identify which benefit is applied to the participant and so both benefit types may be tracked through the same data elements. ATAA RTAA information will be tracked primarily on a quarterly basis and these data elements track benefit activity that may occur within the report quarter with the following exceptions First payment date that the benefit is received should appear in the report quarter that it occurs and remain fixed through the end of the reporting cycle. Cumulative number of weeks and cumulative costs may be updated as needed in each quarterly submission. In the quarter of exit these cumulative data elements should become fixed through the end of the report cycle. SECTION D PERFORMANCE OUTCOMES INFORMATION D. 01 Employment and Job Retention Information This section tracks performance-related outcomes for the participant including Whether the participant was employed in the first second third and fourth quarter after exit Type of verification used to identify participant s reemployment status in the first second third and fourth quarter after exit The type of employment that the participant may have obtained after exit Whether the participant was recalled by their trade affected employment. 18 Data elements that report information in this section should appear within six months following the report quarter referenced in the data element. D. 02 Wage Record Information This section tracks information that is used to track the participant s performance outcomes in the program including Wage data for three quarters prior to participation and Wage date for four quarters after program exit. Data elements that report information in this section should appear within six months following the report quarter referenced in the data element 19 APPENDIX TRADE ACTIVITY PARTICIPANT REPORT DATA SPECIFICATIONS OMB No. 1205-0392 OMB Expiration Date 03 31 2010 Average Response Time Range 45 Hours OMB Burden Statement These reporting instructions have been approved under the Paperwork Reduction Act of 1995. Persons are not required to respond to this collection of information unless it displays a currently valid OMB number. Obligation to respond is required to obtain or retain benefits under Trade Adjustment Assistance program 20 CFR 617. 61 . Public reporting burden for this collection of information which is to assist with planning and program management and to meet Congressional and statutory requirements includes time to review instructions search existing data sources gather and maintain the data needed and complete and review the collection of information. Send comments regarding this burden estimate or any other aspect of this collection including suggestions for reducing burden to the U. S. Department of Labor Employment and Training Administration Office of Trade Adjustment Assistance Room N- 5428 200 Constitution Avenue NW Washington DC 20210. 20 APPENDIX TRADE ACTIVITY PARTICIPANT REPORT OMB 1205-0392 Expires 03 31 2010 Data Element Name Field Type Length Data Element Name Definition Code Value SECTION A - INDIVIDUAL INFORMATION Section A.01 Identifying Data Unique Participant Identifier AN 12 Record the unique identification number 1 assigned to the participant which at a minimum must be the same for every period of participation in the WIA Title I programs including National Emergency Grants and in every local area across the state and where the participant is receiving services or benefits financially assisted by the Wagner-Peyser Veterans Employment and Training Service and or Trade Adjustment Assistance TAA programs. And 2 provide unique identification number of potential non participant records including those identified through Veteran covered entrants and TAA applicants that may or may not receive a participant service. XXXXXXXXXXXX State Code of Residence AN 2 Record the 2-letter FIPS alpha code of the state of the primary domicile of the participant. For example the State of Alabama would be represented as AL. Primary domicile is that location established or claimed as the permanent residence or home of the participant. 77 All Other Countries 88 Mexico 99 Canada For persons on active military duty states should record the two-letter Air Army Post Office APO or Fleet Post Office FPO as defined by the Military Postal Service Agency. XX 21 Data Element Name Field Type Length Data Element Name Definition Code Value Zip Code of Residence IN 5 Record the 5-digit zip code of the primary domicile of the participant. Primary domicile is that location established or claimed as the permanent residence or home of the participant. If primary domicile is outside the United States use the following codes 77777 All Other Countries 88888 Mexico 99999 Canada For persons on active military duty states should record the zip code associated with the APO or FPO as defined by the Military Postal Service Agency. 00000 County Code of Residence IN 3 Record the 3-digit FIPS Code of the County of the primary domicile of the participant. Primary domicile is that location established or claimed as the permanent residence or home of the participant. If primary domicile is outside the United States use the following codes 777 All Other Countries 888 Mexico 999 Canada 000 ETA-Assigned Local Workforce Board Statewide Code IN 5 Record the 5-digit ETA assigned Local Board Statewide code where the participant received his her first benefit or service financially assisted by the program. If the participant was served by the local area and also by other non-local funds e.g. statewide funds or a national emergency grant record the code for the Local Board. If participant record is a liable state record record 99999. 00000 Section A.02 Equal Opportunity Information Date of Birth DT 8 Record the participant s date of birth. YYYYMMDD Gender IN 1 Record 1 if the participant indicates that he is male. Record 2 if the participant indicates that she is female. Record 9 if the participant does not self-identify gender. 1 Male 2 Female 9 Participant did not self-identify Individual with a Disability IN 1 Record 1 if the participant indicates that he she has any disability as defined in Section 3 2 a of the Americans with Disabilities Act of 1990 42 U.S.C. 12102 . Under that definition a disability is a physical or mental impairment that substantially limits one or more of the person s major life activities. For definitions and examples of physical or mental impairment and major life activities see paragraphs 1 and 2 of the definition of the term disability in 29 CFR 37.4 the definition section of the WIA non-discrimination regulations. Record 0 if the participant indicates that he she does not have a disability that meets the definition. Record 9 if the participant does not wish to disclose his her disability status. 1 Yes 0 No 9 Participant did not disclose 22 Data Element Name Field Type Length Data Element Name Definition Code Value Category of Disability IN 1 Record 1 if the impairment is primarily physical including mobility and sensory impairments. Record 2 if the impairment is primarily mental including cognitive and learning impairments. Record 3 if the impairment includes both physical and mental impairments. Record 9 if the participant does not wish to disclose his her type of disability. Additional Reporting Instructions For definitions and examples of physical or mental impairment and major life activities see paragraphs 1 and 2 of the definition of the term disability in 29 CFR 37.4 the definition section of the WIA non-discrimination regulations. 1 Physical Impairment 2 Mental Impairment 3 Both Physical and Mental Impairments 9 Participant did not disclose Ethnicity Hispanic Latino IN 1 Record 1 if the participant indicates that he she is of Cuban Mexican Puerto Rican South or Central American or other Spanish culture in origin regardless of race. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant does not self-identify his her ethnicity. 1 Yes 0 No 9 Participant did not self-identify American Indian or Alaskan Native IN 1 Record 1 if the participant indicates that he she is a person having origins in any of the original peoples of North America and South America including Central America and who maintains cultural identification through tribal affiliation or community recognition. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant does not self-identify his her ethnicity. 1 Yes 0 No 9 Participant did not self-identify Asian IN 1 Record 1 if the participant indicates that he she is a person having origins in any of the original peoples of the Far East Southeast Asia or the Indian Subcontinent e.g. India Pakistan Bangladesh Sri Lanka Nepal Sikkim and Bhutan . This area includes for example Cambodia China Japan Korea Malaysia Pakistan the Philippine Islands Thailand and Vietnam. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant does not self-identify his her ethnicity. 1 Yes 0 No 9 Participant did not self-identify Black or African American IN 1 Record 1 if the participant indicates that he she is a person having origins in any of the black racial groups of Africa. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant does not self-identify his her ethnicity. 1 Yes 0 No 9 Participant did not self-identify Native Hawaiian or Other Pacific Islander IN 1 Record 1 if the participant indicates that he she is a person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant does not self-identify his her ethnicity. 1 Yes 0 No 9 Participant did not self-identify 23 Data Element Name Field Type Length Data Element Name Definition Code Value White IN 1 Record 1 if the participant indicates that he she is a person having origins in any of the original peoples of Europe the Middle East or North Africa. Record 0 if the participant indicates that he she does not meet any of these conditions. Record 9 if the participant does not self-identify his her ethnicity. 1 Yes 0 No 9 Participant did not self-identify Section A.03 Veteran Characteristics Eligible Veteran Status IN 1 Record 1 if the participant served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge or was discharged or released because of a service connected disability or as a member of a reserve component under an order to active duty pursuant to section 12301 a d or g 12302 or 12304 of Title 10 U.S.C. served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released from such duty with other than a dishonorable discharge. Record 2 if the participant is a the spouse of any person who died on active duty or of a service-connected disability b the spouse of any member of the Armed Forces serving on active duty who at the time of application for assistance under this part is listed pursuant to 38 U.S.C 101 and the regulations issued there under by the Secretary concerned in one or more of the following categories and has been so listed for more than 90 days i missing in action ii captured in the line of duty by a hostile force or iii forcibly detained or interned in the line of duty by a foreign government or power or c the spouse of any person who has a total disability permanent in nature resulting from a service- connected disability or the spouse of a veteran who died while a disability so evaluated was in existence. Record 0 if the participant does not meet any one of the conditions described above. 1 Yes Eligible Veteran 2 Yes Other Eligible Person 0 No Campaign Veteran IN 1 Record 1 if the participant is an eligible veteran i.e. coding value 1 in Eligible Veteran Status who served on active duty in the U.S. armed forces during a war or in a campaign or expedition for which a campaign badge or expeditionary medal has been authorized as identified and listed by the Office of Personnel Management OPM . A current listing of the campaigns can be found at OPM s website http www.opm.gov veterans html vgmedal2.asp Record 0 if the participant does not meet the condition described above. Leave blank if data element does not apply to the participant. 1 Yes 0 No 24 Data Element Name Field Type Length Data Element Name Definition Code Value Disabled Veteran IN 1 Record 1 if the participant is a veteran who served on active duty in the U.S. armed forces and who is entitled to compensation regardless of rating including those rated at 0 or who but for the receipt of military retirement pay would be entitled to compensation under laws administered by the Department of Veterans Affairs DVA or was discharged or released from activity duty because of a service-connected disability Record 2 if the participant is a veteran who served on active duty in the U.S. armed forces and who is entitled to compensation or who but for the receipt of military retirement pay would be entitled to compensation under laws administered by the DVA for a disability i rated at 30 percent or more or ii rated at 10 or 20 percent in the case of a veteran who has been determined by DVA to have a serious employment handicap. Record 0 if the participant does not meet any one of the conditions described above. 1 Yes 2 Yes special disabled 0 No Date of Actual Military Separation DT 8 Record the date on which the participant separated from active duty with the U.S. armed forces. Leave blank if data element does not apply to the participant. YYYYMMDD Transitioning Service Member IN 1 Record 1 if the participant is an active military duty status including separation leave with the U.S. armed forces and within 24 months of retirement or 12 months of separation from the armed forces. Record 0 if the participant does not meet the condition described above. Leave blank if data element does not apply to the participant. 1 Yes 0 No Covered Person Entry Date DT 8 LEAVE ELEMENT BLANK PENDING FURTHER INSTRUCTION FROM ETA. Record the date on which the covered person first made contact with the workforce system either at a physical location or through an electronic resource. YYYYMMDD Date 45 Days Following Covered Person Entry Date DT 8 LEAVE ELEMENT BLANK PENDING FURTHER INSTRUCTION FROM ETA. Record the date that falls 45 days following the Covered Person Entry Date. YYYYMMDD Section A.04 Employment and Education Information Employment Status at Participation IN 1 Record 1 if the participant either a did any work at all as a paid employee b did any work at all in his or her own business profession or farm c worked as an unpaid worker in an enterprise operated by a member of the family or d is one who was not working but has a job or business from which he or she was temporarily absent because of illness bad weather vacation labor- management dispute or personal reasons whether or not paid by the employer for time-off and whether or not seeking another job. Record 2 if the participant although employed either a has received a notice of termination of employment or the employer has issued a Worker Adjustment and Retraining Notification WARN or other notice that the facility or enterprise will close or b is a transitioning service member. Record 0 if the participant does not meet any one of the 1 Employed 2 Employed but Received Notice of Termination of Employment or Military Separation 0 Not Employed 25 Data Element Name Field Type Length Data Element Name Definition Code Value conditions described above. UC Eligible Status IN 1 Record 1 if the participant a filed a claim and has been determined monetarily eligible for benefit payments under one or more State or Federal Unemployment Compensation UC programs and whose benefit year or compensation by reason of an extended duration period has not ended and who has not exhausted his her benefit rights and b was referred to service through the state s Worker Profiling and Reemployment Services WPRS system. Record 2 if the participant meets condition a described above but was not referred to service through the state s WPRS system. Record 3 if the participant has exhausted all UC benefit rights for which he she has been determined monetarily eligible including extended supplemental benefit rights. Record 0 if the participant was neither a UC Claimant nor an Exhaustee. 1 Claimant Referred by WPRS 2 Claimant Not Referred by WPRS 3 Exhaustee 0 Neither Claimant nor Exhaustee 26 Data Element Name Field Type Length Data Element Name Definition Code Value Highest School Grade Completed IN 2 Use the appropriate code to record the highest school grade completed by the participant. Record 87 if the participant attained a high school diploma. Record 88 if the participant attained a GED or equivalent. Record 89 if the participant with a disability receives a certificate of attendance completion as a result of successfully completing an Individual Education Plan IEP . Record 90 if the participant attained other post-secondary degree or certification. Record 91 if the participant attained an associates diploma or degree AA AS . 1 - 12 Number of elementary secondar y school grades completed 13 - 15 Number of college or full-time technical or vocational school years completed 16 Bachelors degree or equivalent 17 Education beyond the Bachelors degree 87 Attained High School Diploma 88 Attained GED or Equivalent 89 Attained Certificate of Attendance Completi on 90 Attained Other Post-Secondary Degree or Certification 91 Attained Associates Diploma or Degree 00 No school grades completed Section A.06 Public Assistance Information Temporary Assistance to Needy Families TANF IN 1 Record 1 if the participant is listed on the welfare grant or has received cash assistance or other support services from the TANF agency in the last six months prior to date of participation. Record 0 if the participant does not meet the condition described above. 1 Yes 0 No Supplemental Security Income SSI Social Security Disability Insurance SSDI IN 1 Record 1 if the individual is receiving or has received SSI under Title XVI of the Social Security Act in the last six months prior to date of participation. Record 2 if the individual is receiving or has received SSDI benefit payments under Title XIX of the Social Security Act in the last six months prior to participation in the program. Record 3 if the individual is receiving or has received both SSI and SSDI in the last six months prior to participation in the program. Record 0 if the individual does not meet any of the conditions described above. 1 SSI only 2 SSDI only 3 Yes Both SSI and SSDI 0 No 27 Data Element Name Field Type Length Data Element Name Definition Code Value Other Public Assistance Recipient IN 1 Record 1 if the participant is receiving or has received cash assistance or other support services from one of the following sources in the last six months prior to date of participation General Assistance GA State local government Refugee Cash Assistance RCA or Supplemental Nutrition Assistance Program. Do not include foster child payments. Record 0 if the participant does not meet the above criteria. 1 Yes 0 No Section A.07 Additional Reportable Characteristics Limited English Language Proficiency IN 1 Record 1 if the participant has limited ability in speaking reading writing or understanding the English language and a whose native language is a language other than English or b who lives in a family or community environment where a language other than English is the dominant language. Record 0 if the participant does not meet the conditions described above. 1 Yes 0 No Most Recent Date of Qualifying Separation DT 8 Record the participant s most recent date of separation from trade-impacted employment that qualifies the individual to receive benefits and or services under the Trade Act. Otherwise leave blank. YYYYMMDD Tenure with Employer at Separation IN 3 Record the total number of months that the participant was employed with the employer of record as of the participant s most recent qualifying date of separation. Employment of at least one day but less than one month should be recorded as 1 . Otherwise leave blank. 000 SECTION B - ONE-STOP PROGRAM PARTICIPATION INFORMATION Section B.01 One-Stop Participation Data Date of Participation Date of First Case Management and Reemployment Service DT 8 Record the date on which the TAA participant begins receiving his her first service funded by TAA or a partner program . Otherwise leave blank. YYYYMMDD Date of Exit DT 8 Record the date on which the last service funded by the program or a partner program is received by the participant. Once a participant has not received any services funded by the program or a partner program for 90 consecutive calendar days and has no gap in service and is not scheduled for future services the date of exit is applied retroactively to the last day on which the individual received a service funded by the program or a partner program. YYYYMMDD Adult local formula IN 1 Record 1 if the participant received services financially assisted under WIA section 133 b 2 A . Record 0 if the participant did not receive services under the condition described above. 1 Yes 0 No Dislocated Worker local formula IN 1 Record 1 if the participant received services financially assisted under WIA section 133 b 2 B . Record 0 if the participant did not receive services under the condition described above. 1 Yes 0 No 28 Data Element Name Field Type Length Data Element Name Definition Code Value Rapid Response IN 1 Record 1 if the individual participated in rapid response activities authorized at WIA section 134 a 2 A i . Record 0 if the participant did not receive services under the condition described above. 1 Yes 0 No Rapid Response Additional Assistance IN 1 Record 1 if the individual participated in a program financially assisted by WIA section 134 a 2 A ii . Record 0 if the participant did not participate in a program or otherwise receive services under the condition described above or received services by a local area with statewide funds passed down from the state to the local area. 1 Yes 0 No NEG Project ID AN 4 Record the first Project I.D. Number where the participant received services financially assisted under a National Emergency Grant NEG . For example Utah projects may be numbered UT-02 so the TAPR entry would be UT02 - WIA title ID section 173. Record 0 if the participant did not receive any services funded by a NEG. XXXX Second NEG Project ID AN 4 Record the second Project I.D. Number where the participant received services financially assisted under a NEG. If the individual received services financially assisted by more than two NEGs record only the first two Project I.D. Numbers. Record 0 if the participant did not receive any services funded by a NEG or it is not known. Record 0000 if the participant did not receive services funded under a second NEG. XXXX Special ETA Project ID AN 4 Record the special ETA project ID number code to be assigned by ETA where applicable where the participant received services funded under a special state demonstration or pilot project. Record 0000 if the participant did not receive services funded under a Special ETA Project. XXXX Rapid Response Event Number AN 12 LEAVE ELEMENT BLANK PENDING FURTHER INSTRUCTION FROM ETA. Record the 12-digit unique number of the event through which rapid response services were provided to the participant. This unique identification number is the same one provided to the state or local area through the USDOL Rapid Response Information Network. For example a Maryland rapid response event will be numbered as RR-MD-2006-0001 where the last 4-digits are incremented as each new rapid response event is entered during that calendar year so the TAPR entry would be RRMD20060001 . If the individual received services through more than one rapid response event within the same period of participation then the last or most recent rapid response event number should be recorded. Record 0 if the rapid response event number is not known. Leave blank if this data element does not apply to the participant. XXXXXXXXXXXX TAA Application Date DT 8 Record the date on which the individual first applied for Trade Act services benefits under the applicable certification. YYYYMMDD 29 Data Element Name Field Type Length Data Element Name Definition Code Value Petition Number IN 8 Record the petition number of the certification which applies to the individual s group. If there is more than one petition number for example certifications under both the TAA and NAFTA-TAA programs record the petition number of the program from which the training is paid unless a waiver was issued. Do NOT include any alphanumeric suffix record the petition number ONLY. XXXXXXXX Date of First TAA Benefit or Service DT 8 Record the date of the first Trade funded benefit or service received after the individual was determined eligible to participate. YYYYMMDD Veterans Programs IN 1 Record 1 if the participant received services financially assisted by both the Local Veterans Employment Representative LVER Program and Disabled Veterans Outreach Program DVOP . Record 2 if the participant only received services financially assisted by the LVER program Record 3 if the participant only received services financially assisted by the DVOP program Record 0 if the individual did not receive services under any of the conditions described above. 1 Yes Both LVER and DVOP 2 Yes LVER only 3 Yes DVOP only 0 No Vocational Education IN 1 Record 1 if the participant received services financially assisted under the Carl D. Perkins Vocational and Applied Technology Education Act 20 USC 2471 WIA section 121 b 1 B vii . Record 0 if the participant did not receive any services under the condition described above. 1 Yes 0 No Vocational Rehabilitation IN 1 Record 1 if the participant received services financially assisted under parts A and B of title I of the Rehabilitation Act of 1973 29 USC 720 et seq. WIA title IV and section 121 b 1 B vii . Record 2 if the participant received services financially assisted by the Vocational Rehabilitation and Employment VR E Program authorized by 38 USC Chapter 31. Record 3 if the participant received services from both vocational rehabilitation programs. Record 0 if the participant did not receive any services under the condition described above. 1 Yes 2 VR E 3 Both VR and VR E 0 No Wagner-Peyser Act IN 1 Record 1 if the participant received services financially assisted under the Wagner-Peyser Act 29 USC 49 et seq. WIA section 121 b 1 B ii during period of participation. Record 0 if the participant did not receive services financially assisted under the Wagner-Peyser Act. 1 Yes 0 No 30 Data Element Name Field Type Length Data Element Name Definition Code Value Other WIA or Non-WIA Programs IN 1 Record 1 if the participant received services financially assisted from any other WIA or non-WIA program not listed above that provided the individuals with services during period of participation. Record 2 if the participant received services financially assisted in full or in part by funds from the American Recovery and Reinvestment Act of 2009 during period of participation. . Record 3 if the participant received services financially assisted from any other WIA or non-WIA program not listed above AND received services financially assisted in full or part by funds from the American Recovery and Reinvestment Act of 2009 during period of participation. Record 0 if the individual did not receive any services under the condition described above. 1 Yes Other WIA or Non-WIA Programs 2 Yes ARRA 3 Yes Both Other WIA or Non-WIA Programs and ARRA 0 No Other Reasons for Exit at time of exit or during 4- quarter measurement period following the quarter of exit IN 2 Record 1 if the participant is residing in an institution or facility providing 24-hour support such as a prison or hospital and is expected to remain in that institution for at least 90 days. Record 2 if the participant is receiving medical treatment that precludes entry into unsubsidized employment or continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. Record 3 if the participant was found to be deceased or no longer living. Record 4 if the participant is providing care for a family member with a health medical condition that precludes entry into unsubsidized employment or continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. Record 5 if the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days. Record 6 if a Youth and was relocated to Mandated Residential Program. Record 98 if the participant entered retirement at the end of the program without seeking employment. Record 99 if the participant either disclosed an invalid social security number SSN or chose not to disclose a SSN. Record 7 if individual was determined ineligible for TAA. Record 8 if individual received no TAA benefits or services for 180 days following report quarter of eligibility determination. Record 9 if participant began receiving TAA benefits or services under a new petition certification. Record 0 if the participant exited for a reason other than one of the conditions listed above. Note Exit Reason 98 Retirement has been added for program management purposes only and individuals who exit the program based on this reason will not be excluded from calculation of the performance measures. These individuals will be included in the performance measure calculations. 1 Institutionalized 2 Health Medical 3 Deceased 4 Family Care 5 Reserve Forces Called to Active Duty 6 Relocated to Mandated Residential Program 7 Determined Ineligible for TAA 8 Did Not Receive Services for 180 Days After Report Quarter That Established Eligibility. 9 Began Receiving Benefits and Services Under a New Petition Certification. 98 Retirement 99 Not a Valid SSN 31 Data Element Name Field Type Length Data Element Name Definition Code Value Liable Agent State Identifier IN 1 Record 1 if the information contained within the participant s record is being reported to the Department by the liable state. The definition for liable state can be found under 20 CFR 617. 26 a . Record 2 if the information contained within the participant s record is being reported to the Department by the agent state. The definition for agent state can be found under 20 CFR 617. 26 b . Record 0 if the agent liable does not apply to the participant. 1 Liable State 2 Agent State 0 N A Date of Eligibility Determination DT 8 Record the date upon which the individual was determined to be or not an adversely affected worker. YYYYMMDD Determined Eligible IN 1 Record 1 if the individual was determined eligible for the Trade Program. Record 0 if the individual was determined not eligible. 1 Yes 0 No SECTION C - ONE-STOP SERVICES AND ACTIVITIES Section C. 03 Intensive and Training Services Date Individual Service Plan Created DT 8 Record the date on which the participant s Individual Service Plan ISP was created or otherwise established to identify the participant s employment goals the appropriate achievement objectives and the appropriate combination of services for the participant to achieve the employment goals. Otherwise leave blank if a service plan was not created for the participant. YYYYMMDD Date of Most Recent Case Management and Reemployment Service DT 8 Record the date on which the participant received his or her most recent Case Management and Reemployment Service. YYYYMMDD Date Entered Training 1 DT 8 Record the date on which the participant s first training service actually began. Leave blank if the individual did not receive training services or if this data element does not apply to the participant. YYYYMMDD Type of Training Service 1 IN 1 Use the appropriate code to indicate the type of approved training being provided to the participant. Record 0 if the participant did not receive a training service. Leave blank if this data element does not apply to the participant. 1 On-the-Job Training 5 Customized Training 6 Occupational Skills Training 7 Remedial Training ABE and ESL 8 Prerequisite Training 9 Apprenticeship Training 0 No training service 32 Data Element Name Field Type Length Data Element Name Definition Code Value Occupational Skills Training Code 1 IN 8 Enter the 8 digit O Net 4 0 or later versions code that best describes the training occupation for which the participant received training services. Leave blank if this data element does not apply to the participant. 00000000 Training Completed 1 IN 1 Record 1 if the individual completed approved training. Record 0 if the individual did not complete training withdrew . Leave blank if the individual did not receive training services or if this data element does not apply to the participant. 1 Yes 0 No Withdrew Date Completed or Withdrew from Training 1 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the individual completed training. Leave blank if the individual did not receive training services or if this data element does not apply to the participant. YYYYMMDD Date Entered Training 2 DT 8 Record the date on which the individual s second training service actually began. Leave blank if the individual did not receive a second training service or this data element does not apply to the participant. YYYYMMDD Type of Training Service 2 IN 1 If the participant received a second type of training record the appropriate code to indicate the type of approved training being provided to the participant. Record 0 if the participant did not receive a second training service. Leave blank if this data element does not apply to the participant. 1 On-the-Job Training 5 Customized Training 6 Occupational Skills Training 7 Remedial Training ABE and ESL 8 Prerequisite Training 9 Apprenticeship Training 0 No training service Occupational Skills Training Code 2 IN 8 Enter the 8 digit O Net 4.0 or later versions code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known. 00000000 Training Completed 2 IN 1 Record 1 if the individual completed approved training. Record 0 if the individual did not complete training withdrew . Leave blank if the individual did not receive a second training service or this data element does not apply to the participant. 1 Yes 0 No Withdrew Date Completed or Withdrew from Training 2 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the individual completed training. Leave blank if the individual did not receive a second training service or this data element does not apply to the participant. YYYYMMDD 33 Data Element Name Field Type Length Data Element Name Definition Code Value Date Entered Training 3 DT 8 Record the date on which the individual s third training service actually began. If the individual received more than 3 training services record the date on which the individual actually began the last or most recent training service. Leave blank if the individual did not receive a third training service or this data element does not apply to the participant. YYYYMMDD Type of Training Service 3 IN 1 If the participant received a third type of training record the appropriate code to indicate the type of approved training being provided to the participant. Record 0 if the participant did not receive a third service. Leave blank if this data element does not apply to the participant. Additional Note If the participant receives more than three training services record the last or most recent training services received by the participant in this field. 1 On-the-Job Training 5 Customized Training 6 Occupational Skills Training 7 Remedial Training ABE and ESL 8 Prerequisite Training 9 Apprenticeship Training 0 No training service Occupational Skills Training Code 3 IN 8 Enter the 8 digit O Net 4. 0 or later versions code that best describes the training occupation for which the participant received training services. Leave blank if occupational code if this data element does not apply to the participant. 00000000 Training Completed 3 IN 1 Record 1 if the individual completed approved training. Record 0 if the individual did not complete training withdrew . Leave blank if the individual did not receive a third training service or this data element does not apply to the participant. 1 Yes 0 No Withdrew Date Completed or Withdrew from Training 3 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received record the most recent date on which the individual completed training. Leave blank if the individual did not receive a third training service or this data element does not apply to the participant. YYYYMMDD Pell Grant Recipient IN 1 Record 1 if the individual is or has been notified s he will be receiving a Pell Grant at any time during participation in the program. This information may be updated at any time during participation in the program. Record 0 if the individual does not meet the condition described above. 1 Yes 0 No Waiver from Training Requirement - Current Quarter IN 1 Record 1 if a waiver was issued in report quarter. 1 Yes 0 No 34 Data Element Name Field Type Length Data Element Name Definition Code Value Waiver from Training Requirement- Type IN 1 Use the appropriate code to indicate the reason for which a waiver from the training requirements was issued to the individual. Record 7 if the reason for the training waiver is not known or the participant was issued a waiver prior to enactment of the 2002 Trade Act amendments. Record 0 if the individual did not receive a training waiver. 1 Recall 2 Marketable Skills 3 Retirement 4 Health 5 Enrollment Unavailable 6 Training Not Available 0 No Current Quarter Training Expenditures DE 7. 2 Record the dollar amount of training expenditures accrued in the current report quarter for the participant. Accrued expenditures are defined as the sum of actual cash disbursements for direct charges for goods and services the amount of indirect expenses charged to the award minus any rebates refunds or other credits plus the total costs of all goods and property received or services performed whether an invoice has been received or a cash payment has occurred. Accrued expenditures are to be recorded in the reporting quarter in which they occur regardless of when the related cash receipts and disbursements take place. This item includes 1 Tuition facility and training costs books and laboratory fees and or equipment expenses approved by the State agency 2 Travel allowances 3 Subsistence allowances. 0000000. 00 Total Training Expenditures DE 7. 2 Record the dollar amount of training expenditures accrued thus far in participant s training. Accrued expenditures are defined as the sum of actual cash disbursements for direct charges for goods and services the amount of indirect expenses charged to the award minus any rebates refunds or other credits plus the total costs of all goods and property received or services performed whether an invoice has been received or a cash payment has occurred. Accrued expenditures are to be recorded in the reporting quarter in which they occur regardless of when the related cash receipts and disbursements take place. This item includes 1 Tuition facility and training costs books and laboratory fees and or equipment expenses approved by the State agency 2 Travel allowances 3 Subsistence allowances. 0000000. 00 Training Costs- Amount of Overpayment DE 7. 2 Record the amount of the Training Cost Overpayment. This amount may be updated on a cumulative basis. 0000000. 00 Training Costs - Overpayment Waiver IN 1 Record 1 if there was a TAA Training overpayment waiver to be recorded in the quarter it is issued and continues through last quarter of reporting. This will include Job Search and Relocation Overpayments. 1 Yes 0 No 35 Data Element Name Field Type Length Data Element Name Definition Code Value Type of Recognized Credential 1 IN 1 Use the appropriate code to record the type of recognized diploma degree or certificate attained by the participant who received training services. Record 0 if this field does not apply to the participant who received training. Leave blank if this data element does not apply to the participant. Diplomas degree or certificates must be attained either during participation or by the end of the fourth quarter after the quarter of exit from services other than follow- up services . 1 High School Diploma GED Diploma Degree 3 BA or BS Diploma Degree 4 Post Graduate Deg ree 5 Occupational Skills Licensure 6 Occupational Skills Certificate 7 Other Recognized Diploma Degree or Certificate 0 No recognized credential Type of Recognized Credential 2 IN 1 Use the appropriate code to record the type of recognized diploma degree or certificate attained by the participant who received training services. Record 0 if this field does not apply to the participant who received training. Leave blank if this data element does not apply to the participant. Diplomas degree or certificates must be attained either during participation or by the end of the fourth quarter after the quarter of exit from services other than follow- up services . 1 High School Diploma GED 2 AA or AS Diploma Degree 3 BA or BS Diploma Degree 4 Post Graduate Degree 5 Occupational Skills Licensure 6 Occupational Skills Certificate 7 Other Recognized Diploma Degree or Certificate 0 No recognized second credential Distance Learning IN 1 Record 1 if the participant received training through distance learning during the report quarter. Record 0 if the participant did not receive any services under the condition described above. 1 Yes 0 No Part Time Training IN 1 Record 1 if the participant received part time training in the report quarter. Record 0 if the participant did not receive any services under the condition described above. 1 Yes 0 No Adversely Affected Incumbent Worker IN 1 Record 1 if the participant received training prior to his or her separation date from qualifying trade affected employment. Record 0 if the participant did not receive any services under the condition described above. 1 Yes 0 No Section C. 05 - Other Related Assistance and Support Services 36 Data Element Name Field Type Length Data Element Name Definition Code Value Received Supportive Services except needs-related payments IN 1 Record 1 if the participant received supportive services WIA section 134 e 2 which include but are not limited to assistance with transportation child care dependent care and housing that are necessary to enable the individual to participate in activities authorized under WIA title IB. Record 0 if the participant did not receive any supportive services as described above. 1 Yes 0 No Received Needs- Related Payments IN 1 Record 1 if the participant received needs related payments WIA section 134 e 3 for the purpose of enabling the individual to participate in approved training funded under WIA Title IB. Record 0 if the participant received training but did not receive any needs-related payments as described above. 1 Yes 0 No Subsistence While in Training IN 1 Record 1 if the participant received a subsistence allowance while in training. Record 0 if participant did not receive a subsistence allowance. 1 Yes 0 No Travel While in Training IN 1 Record 1 if the participant received a travel allowance while in training. Record 0 if the participant did not receive a travel allowance. 1 Yes 0 No Date Received First Basic TRA payment DT 8 Record the date on which the participant received their first Basic TRA payment. YYYYMMDD Weeks Paid This Quarter - Basic TRA IN 2 Record the total number of weeks of Basic TRA paid in the current quarter. 00 Total Weeks Paid Cumulative - Basic TRA IN 2 Record the total number of weeks for which Basic TRA was paid to the individual. 00 Amount Paid Current Quarter- TRA Basic DE 7. 2 Record the dollar amount of Basic TRA paid in the current report quarter. 0000000. 00 Total Amount Paid - Basic TRA DE 7. 2 Record the total dollar amount of Basic TRA paid to the individual. 0000000. 00 Date Received First Additional TRA Payment DT 8 Record the date on which the participant received their first Additional TRA payment. YYYYMMDD Weeks Paid This Quarter - Additional TRA IN 2 Record the total number of weeks of Additional TRA paid in the current quarter. 00 Total Weeks Paid Cumulative - Additional TRA IN 2 Record the total number of weeks for which Additional TRA was paid to the individual. 00 Amount Paid This Quarter - Additional TRA DE 7. 2 Record the dollar amount of Additional TRA paid in the current report quarter 0000000. 00 Total Amount Paid - Additional TRA DE 7. 2 Record the total dollar amount of Additional TRA paid to the individual. 0000000. 00 Date Received First Remedial Prerequisite TRA Payment DT 8 Record the date on which the participant received their first Remedial Prerequisite TRA payment. YYYYMMDD 37 Data Element Name Field Type Length Data Element Name Definition Code Value Weeks Paid This Quarter- Remedial Prerequ isite IN 2 Record the total number of weeks of Remedial Prerequisite TRA in the current quarter. 00 Total Weeks Paid Cumulative - Remedial Prerequ isite IN 2 Record the total number of weeks for which Remedial Prerequisite was paid to the individual. 00 Amount Paid This Quarter - Remedial Prerequisite TRA DE 7. 2 Record the dollar amount of Remedial Prerequisite paid in the current report quarter. 0000000. 00 Total Amount Paid - Remedial Prerequisite TRA DE 7. 2 Record the total dollar amount of Remedial Prerequisite paid to the individual. 0000000. 00 Job Search Allowance-Count IN 2 Record the total number of job search allowances approved and paid to the participant in the current report quarter. Otherwise record a 0 00 Job Search Allowance Current Quarter - Costs DE 7. 2 Record the dollar value of Job Search Allowance approved in the current quarter. 0000000. 00 Job Search Allowance -Total Costs DE 7. 2 Record the cumulative total dollar amount of job search costs paid for the participant. This field may be updated for each quarterly submission. 0000000. 00 Relocation Allowance Current Quarter-Recipient IN 1 Record 1 if the participant received a relocation allowance in the current report quarter. Record 0 if the participant did not receive a relocation allowance. 1 Yes 0 No Relocation Allowance -Total Cost DE 7. 2 Record the total dollar amount of relocation costs paid to relocate the participant including the lump sum payment. 0000000. 00 TRA Overpayment IN 1 Record 1 if there was an overpayment established under any type of TRA during the course of participation in the quarter in which it is first identified and to continue through last quarter of reporting. 1 Yes 0 No Amount of TRA Overpayment DE 7. 2 Record the dollar amount of the TRA overpayment. This amount may be updated on a cumulative basis. 0000000. 00 TRA Overpayment Waiver IN 1 Record 1 if there was a TRA overpayment waiver to be recorded in the quarter it is issued and to continue through last quarter of reporting. 1 Yes 0 No Date Received First A RTAA Payment DT 8 Record the date on which the participant received their first A RTAA payment. YYYYMMDD Number of A RTAA Payments Current Quarter IN 2 Record the number of A RTAA payments paid to the participant in the current report quarter. 00 Current Quarter A RTAA Payments DE 7. 2 Record the total dollar amount of A RTAA paid to the participant in the report quarter. 0000000. 00 Number of A RTAA Payments Total IN 3 Record the number of A RTAA payments made to the participant through the current quarter of participation. This field may be updated for each quarterly submission. 000 38 Data Element Name Field Type Length Data Element Name Definition Code Value Total Amount Paid - A RTAA DE 7. 2 Record the total dollar amount of A RTAA paid to the individual. 0000000. 00 Frequency of Payments IN 1 Record 1 if weekly. Record 2 if every two weeks. Record 3 if monthly. Record 4 if other. 1 Weekly 2 Bi-Weekly 3 Monthly 4 Other Maximum A RTAA Benefit Reached IN 1 Record 1 if the participant reached their maximum benefit amount prior to their two-year eligibility limitation. Record 0 if no. Leave blank if this element does not apply. 1 Yes 0 No A RTAA Overpayment Current Quarter IN 1 Record 1 if there was an overpayment established under A RTAA in the current quarter. Otherwise record 0 . 1 Yes 0 No Amount of A RTAA Overpayment DE 7. 2 Record the amount of the A RTAA overpayment. This amount may be updated on a cumulative basis. 0000000. 00 A RTAA Overpayment Waiver IN 1 Record 1 if there was an A RTAA overpayment waiver to be recorded in the quarter it is issued and to continue through last quarter of reporting. 1 Yes 0 No SECTION D - PROGRAM OUTCOMES INFORMATION Section D.01 Employment and Job Retention Information Employed in 1st Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the first quarter after the quarter of exit. Record 0 if the participant was not employed in the first quarter after the quarter of exit. Record 3 if information on the participant s employment status in the first quarter after the quarter of exit is not yet available. 1 Yes 0 No 3 Information not yet available Type of Employment Match 1st Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the first quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the first quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the first quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e. g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 39 Data Element Name Field Type Length Data Element Name Definition Code Value 0 Not employed Recalled by Layoff Employer IN 1 Record 1 if the participant was recalled by the employer where the qualifying separation took place at any point from the point of participation through the last performance quarter. Record 0 if the participant does not meet the condition described above. 1 Yes 0 No Employed in 2nd Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the second quarter after the quarter of exit. Record 0 if the participant was not employed in the second quarter after the quarter of exit. Record 3 if the participant has exited but employment information is not yet available. 1 Yes 0 No 3 Information not yet available Occupational Code of Employment 2nd Qtr After Exit Quarter if available IN 8 Record the 8-digit occupational code that best describes the individual s employment using the O Net Version 4 0 or later versions classification system. XXXXXXXX Industry Code of Employment 2nd Qtr After Exit Quarter IN 6 Record the 4 to 6-digit industry code that best describes the individual s employment using the North American Industrial Classification System NAICS . If more than one NAICS is reported then the NAICS associated with the highest gross wage should be reported. XXXX 40 Data Element Name Field Type Length Data Element Name Definition Code Value Type of Employment Match 2nd Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the second quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the second quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the second quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e. g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 0 Not employed Employed in 3rd Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the third quarter after exit. Record 0 if the participant was not employed in the third quarter after exit. Record 3 if the participant has exited but employment information is not yet available. 1 Yes 0 No 3 Information not yet available Type of Employment Match 3rd Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the third quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the third quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the third quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e.g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 0 Not employed Employed in 4th Quarter After Exit Quarter IN 1 Record 1 if the participant was employed in the fourth quarter after exit. Record 0 if the participant was not employed in the fourth quarter after exit. Record 3 if the participant has exited but employment information is not yet available. 1 Yes 0 No 3 Information not yet available 41 Data Element Name Field Type Length Data Element Name Definition Code Value Type of Employment Match 4th Quarter After Exit Quarter IN 1 Use the appropriate code to identify the method used in determining the participant s employment status in the fourth quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the fourth quarter after the exit quarter. If participants are not found in the wage records grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records record the data source for which the participant s earnings are greatest. Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. Additional Note If the participant is found employed in a wage record source e. g. Federal Military that cannot be translated into quarterly earnings amounts states should treat these employment matches as supplemental data and use coding value 5 Supplemental through case management participant survey and or verification with the employer. 1 UI Wage Records In-State WRIS 2 Federal Employment Records OPM USPS 3 Military Employment Records DOD 4 Other Administrative Wage Records 5 Supplemental through case management participant survey and or verification with the employer 6 Information not yet available 0 Not employed Section D. 02 Wage Record Data Wages 3rd Quarter Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the third quarter prior to the quarter of participation. 00000000.00 Wages 2nd Quarter Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the second quarter prior to the quarter of participation. 00000000.00 Wages 1st Quarter Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the first quarter prior to the quarter of participation. 00000000.00 Wages 1st Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the first quarter after the quarter of exit. Leave blank if data element does not apply to the participant. 00000000.00 Wages 2nd Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the second quarter after the quarter of exit. Leave blank if this data element does not apply. 00000000.00 Wages 3rd Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the third quarter after the quarter of exit. Leave blank if this data element does not apply to the participant. 00000000.00 Wages 4th Quarter After Exit Quarter DE 8.2 Record total earnings from wage records for the fourth quarter after the quarter of exit. Leave blank if this data element does not apply to the participant. 00000000.00