TEGL15-08.pdf

ETA Advisory File Text

ATTACHMENT A PROGRAM NARRATIVE Format Text of the application must be double-spaced with one-inch margins at the top bottom right and left sides. Pages must be numbered with the grantee s name on each page. The Department permits the use of graphs maps and tables but these must be properly labeled. The Department encourages applicants to use brief topic headings for paragraphs in the text. The narrative may not exceed 20 pages in length excluding any attachments. Content All applicants must provide a narrative that covers the following areas 1 Identify specific strategies that will expand the number of Senior Community Service Employment Program SCSEP participants assigned to community service work In the growth industries emphasized in the American Recovery and Reinvestment Act of 2009 Recovery Act e.g. health care child care education green jobs energy efficiency and environmental services and In expanded public service activities that utilize Recovery Act funds. 2 Identify specific recruitment strategies along with a timeline that will enable the applicant to recruit a sufficient number of participants to meet the enrollment objectives of the Recovery Act funding as well as the regular program enrollment objectives. 3 Identify specific recruitment strategies along with a timeline that will enable the applicant to recruit and retain a sufficient number of host agencies that will be necessary to meet the increased number of participants served by the Recovery Act funding as well as in the regular program. 4 Identify specific strategies and policies to ensure that maintenance of effort violations do not occur see Older Americans Act OAA Amendments of 2006 PL 109-365 Title V Section 502 b 1 G . 5 Provide a description of how the Recovery Act funding will be managed so that Enrollment of new participants in the stimulus program is maximized while ensuring that there is no deterioration of enrollment and services in the regular program. Seniors are provided with opportunities that support other activities funded by the Recovery Act such as the summer youth program year 2 round employment programs for youth and One Stop Career Centers i.e. tutoring mentoring greeters. Strategies methods and or protocols will be used to determine whether a participant is assigned to either the Recovery Act funding or the regular program funding. 6 Provide a description of the methods that grantees will use to ensure the least disruption possible to participants enrolled under the Recovery Act program when the funding expires on June 30 2010. Detail specific action steps that will be utilized to ensure participants receive timely and coordinated transition planning to the most appropriate service delivery system. In particular address how partners in the One-Stop Career Centers will be utilized also identify other relevant community partners and services and to the extent feasible how participants will be transitioned into the regular SCSEP program. 7 Provide a statement that all Recovery Act program participants will be informed verbally and in writing at the time of enrollment that A. They are being enrolled with Recovery Act funding that is due to expire on June 30 2010. B. They are subject to the same rights and responsibilities as enrollees in the regular SCSEP program. C. Every effort will be made to help them obtain unsubsidized employment prior to the expiration of the Recovery Act program. D. Prior to the expiration of Recovery Act funding timely transition planning will be undertaken to determine the most appropriate services that may still be needed by the participant including referral of job-ready participants to the One-Stop Career Center and transfer of participants who require additional community service training into the regular program provided sufficient funds are available in that program. If they are not able to transition to the regular program they may be terminated at the expiration of the Recovery Act funding availability. However they will be given priority for re-enrollment in SCSEP consistent with eligibility requirements and statutory priorities of service. ATTACHMENT B PROGRAMMATIC ASSURANCES The programmatic assurances delineated below reflect standard grant requirements i.e. those that are required by law or those that are consistent with sound program practices. The applicant certifies by check mark that its agency or organization will conform to the following assurances and will continue to conform to these assurances throughout the period of this grant Participant-Related Assurances Recruitment and Selection of Participants The agency or organization has developed and implemented methods for recruiting and selecting participants that assure that the maximum number of eligible individuals have an opportunity to participate in the program. The income definitions and income inclusions and exclusions for determining Senior Community Service Employment Program SCSEP eligibility as described in Training and Employment Guidance Letter TEGL 12-06 are used to determine and document participant eligibility. TEGL 12-06 may be accessed on www.doleta.gov seniors under Technical Assistance. The applicant has developed strategies to recruit applicants who have priority for service as defined at Older Americans Act OAA Section 518 b 1 - 2 . Priority is to be afforded to individuals who are 65 years of age or older or a Are veterans or eligible spouses of veterans as defined in 20 CFR 1010.110 73 Fed. Reg. 78142 78142 Dec. 19 2008 b Have a disability c Have limited English proficiency or low literacy skills d Reside in a rural area e Have low employment prospects f Have failed to find employment after utilizing services provided through the One-Stop Delivery System or g Are homeless or are at risk for homelessness OAA Section 518 b 1 - 2 . 2 Assessment Assesses participants at least two times per 12 month period. Uses assessment information to determine the most appropriate community service assignments for participants. Individual Employment Plan IEP Establishes an initial goal of unsubsidized employment for all participants. Updates the IEP at least as frequently as the assessments. Community Service Employment Assignment CSEA Ensures that the initial CSEA is based on the assessment done at the time of enrollment. Uses the IEP as the basis for determining when as appropriate to rotate participants through assignments within a CSEA or to other CSEAs to acquire the skills necessary to obtain unsubsidized employment. Selects host agencies that are designated 501 c 3 organizations or public agencies. Has procedures in place for assuring adequate supervision of participants at the host agencies. Has procedures in place to ensure safe and healthy working conditions. Recertification of Participants Recertifies the income eligibility of each participant at least once every 12 months or more frequently if circumstances warrant. Has a written policy setting forth actions to be taken to deal with those found to be ineligible including notification of their right to appeal the finding . Physical Examinations Offers physicals to participants upon program entry and each year thereafter as a benefit. Obtains a written waiver from each participant who declines to have a physical. 3 Orientation Provides orientations for its participants and host agencies which include information on Participant Orientation Project goals and objectives Community service employment assignments Training opportunities Available supportive services The availability of a free physical examination Participant rights and responsibilities Host Agencies Sub-recipients provide sufficient orientations which may include the following information Grantee and local project roles policies and procedures SCSEP goals and objectives Role of supervisors Evaluation of participant progress Provision of safe working environment Annual monitoring and safety assessment Documentation requirements Termination policies Grievance procedures Participant Benefits Provides benefits that are required by State or Federal law such as workers compensation or unemployment insurance and the costs of physical examinations. Has established written policies relating to compensation for scheduled work hours during which an applicant s or sub-recipient s business is closed for Federal holidays. Has established written policies relating to necessary sick leave that is not part of an accumulated sick leave program. Does not use grant funds to pay the cost of pension benefits annual leave accumulated sick leave or bonuses. 4 Durational Limits Average Participation of 27 Months Complies with an average participation cap for eligible individuals in the aggregate of 27 months unless a waiver is approved. Maximum Duration of Program Participation 48 Months Complies with the requirement that participants may participate in the program no longer than 48 months in the aggregate whether or not consecutive unless the participant receives a waiver of this requirement. Notifies participants of its policy pertaining to the maximum duration requirement at the time of enrollment. Allows participants a 48-month maximum lifetime participation in SCSEP unless it has applied for a waiver to establish a lesser maximum duration of program participation. Notifies participants if they are enrolled under the American Recovery and Reinvestment Act. Termination Procedures Grantees will provide a reason for termination and inform participants of grievance policies. An IEP termination policy must be approved by DOL prior to implementation. Written Termination Policies Are in Effect for Provision of false information immediate Incorrect initial eligibility determination 30 days written notice Income ineligibility determined at recertification 30 days written notice Cause immediate or corrective action depending on infraction If applicable and there are no extenuating circumstances that would hinder the participant from moving to unsubsidized employment refusal to accept a reasonable number of job offers or referrals to unsubsidized employment consistent with the IEP Equitable Distribution Manages slot allotments within equitable distribution guidelines to the extent feasible so that potential participants have equal access for program participation. 5 Over-Enrollment Manages over-enrollment to minimize impact on participants and avoid layoffs. Administrative Systems Communicates grant policy data collection and performance developments and directives to staff and sub-recipients and or local project operators. Has developed a written monitoring tool and procedures for its SCSEP grant that lists items to be reviewed during monitoring visits and provided this tool to sub- recipients and or local project operators. Has developed a monitoring schedule notified sub-grantees and or local project operators of its monitoring plans and monitors sub-grantees and or local project operators on a regular basis. Provides training to increase sub-recipients and or local project operators skills knowledge and abilities. Prescribes corrective action and follow-up procedures for sub-recipients and or local project operators to ensure that identified problems have been remedied when appropriate. Monitors the financial systems and expenditures of sub-recipients and or local project operators on a regular basis. Ensures that sub-recipients and or local project operators receive adequate resources to effectively operate local projects. Has trained sub-recipients and or local project operators on SCSEP financial requirements to help them effectively manage their own expenditures and provides more general financial training as needed. Ensures that all financial reports are accurate and are submitted in a timely manner as required. Sub-Recipient Selection If Applicable In areas where a substantial population of individuals with barriers to employment exists a national grantee shall in selecting sub-recipients give special consideration to organizations including former recipients of such national grants with demonstrated expertise in serving individuals with barriers to employment as defined in the statute. Complaint Resolution Grantee establishes and uses written grievance procedures for complaint resolution for applicants employees and participants. Provides applicants employees and participants with a copy of such procedures. 6 Maintenance of Effort Does not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals not participating in the program. Does not displace currently employed workers including partial displacement such as a reduction in the hours of non-overtime work wages or employment benefits . Does not impair existing contracts or result in the substitution of federal funds for other funds in connection with work that would otherwise be performed. Does not assign or continue to assign any eligible individual to perform the same work or substantially the same work as that performed by any other individual who is on layoff. Procedures for Payroll and Payment of Workers Compensation Makes all required payments for payroll and Workers Compensation premiums on a timely basis. Ensures that host agencies do not pay Workers Compensation costs for participants. Maintenance of Files and Privacy Information Maintains participant files for three 3 years after the program year in which all follow-up activity for a participant has been completed. Participant records are securely stored and access is limited to appropriate staff to safeguard personal identifying information. Safeguards to preclude tampering with electronic media are established e.g. Personal Identification Numbers also known as PINs for recordkeeping. Ensures that the SCSEP National Program Office at the Department of Labor is immediately notified in the event of any potential security breach of personal Identifying Information PII whether electronic paper files and or equipment is involved. Complies with and ensures that authorized users under its grant comply with all SPARQ access and security rules. Documentation Maintains documentation of waivers of physical examinations by participant. Maintains documentation of the provision of complaint procedures to participants. Maintains documentation of eligibility determinations and re-determinations. Maintains documentations of terminations and the reasons for such terminations. 7 Maintains records of grievances and outcomes. Data Collection and Reporting Ensures that accurate data are submitted timely to SPARQ as required. Ensures that those capturing and recoding data are familiar with the latest instructions for data collection including Department administrative issuances such as Older Worker Bulletins TEGLs the Data Collection Handbook and Internet postings. Legally obligates sub-recipients to turn over complete data files in the specified electronic format as well as hard copy case files to the grantee at the time that the sub-recipient ceases to administer SCSEP. Legally obligates any new sub-recipients to enter complete data related to any participants whom they acquire upon becoming sub-recipients. Non-Web Data Collection System users ensure that accurate data are uploaded to SPARQ in accordance with Department timelines and administrative guidance. If the applicant has not checked a specific box es herein information must be provided on a separate attachment indicating what specific steps it will take to conform with this standard grant requirement s . Signature of Authorized Representative ATTACHMENT C SPECIAL REQUESTS Any applicant that has special requests in one or more of the following areas must submit such requests and any supporting documentation as a separate attachment s to their American Recovery and Reinvestment Act Recovery Act application. Even though any such special requests may have been granted for the PY 08 program year grant they will need to be resubmitted as part of this Recovery Act application. 1 Older Americans Act Section 502 c 6 C Additional Funds for Participant Training and Supportive Services . Any applicant that wishes to request such additional funds must provide the specific information listed in this section. In addition any applicant that requests these additional funds for participant training and supportive services should not submit a separate budget narrative for these activities. Instead their application s detailed budget narrative should identify the specific training and supportive service activities that they intend to provide to participants if their request is accepted. Costs associated with this request should also be included in their SF 424 and 424A. The 2006 Amendments permit an exception to the 75 percent minimum level of expenditures on participant wages and fringe benefits that allows grantees to request to use not less than 65 percent of program funds for wages benefits and other costs so that up to an additional 10 percent of funds are available for training and supportive services for the direct benefit of participants. As required in Section 502 C 6 C IV applicants interested in seeking this waiver must provide a work plan that includes the following a A detailed description of the additional training and supportive services b An explanation of how activities will directly benefit participants improve project effectiveness and employment outcomes for individuals served c A sequence and timeline for these activities d If applicable an explanation concerning whether any displacement of eligible individuals or elimination of positions for such individuals will occur information on the number of such individuals to be displaced and of such positions to be eliminated and 2 e The performance measures that are expected to be improved by expenditure of additional funds and the amounts by which each measure is expected to improve. 2 20 CFR 641.870 Increase in Administrative Cost Limitations . The Department of Labor may authorize an increase in the amount available for administrative costs to not more than 15 percent if it determines that it is necessary to carry out the project and the applicant demonstrates that a It is incurring major administrative cost increases in necessary program components or b The number of employment positions in the project or the number of eligible minority individuals participating in the project will decline if the amount available for paying the cost of administration is not increased of c The size of the project is so small that the amount of administrative expenses incurred to carry out the project necessarily exceeds 13.5 percent of the amount for such project. General statements that costs have increased do not constitute adequate justification. The applicant must identify which costs have increased why they have increased and how these costs relate to program operations. 3 On-the-Job Experience OJE . If an applicant wants to utilize OJE as an additional training option it must meet the requirements delineated in Older Worker Bulletin 04-04. DOL must approve the OJE policy and sample contracts before the grantee may exercise this option. 4 20 CFR 641.500 b Cross-Border Agreements . State applicants may enter into agreements to permit cross-border enrollment of eligible participants. Such agreements must cover both state and national grantee slots and must be submitted for approval by the Department. ATTACHMENT D U.S. Department of Labor Employment and Training Administration 200 Constitution Avenue N.W. Washington D.C. 20210 March 4 2009 Dear SCSEP State Territorial and National Grantees The Department of Labor DOL intends to issue a new grant to each Senior Community Service Employment Program SCSEP State Territorial and National grantee for the funds appropriated by the American Recovery and Reinvestment Act Recovery Act PL 111-05. As required by the Recovery Act DOL will allocate the funds based on each grantee s current share of its PY 2008 SCSEP allocation. Each grantee must provide SCSEP services in the same counties and geographic areas as currently authorized. The funding attachment indicates the amount of funds for which each grantee is eligible. The funds will be available from the date DOL obligates the funds through June 30 2010. Authority for Funding Activities and Reporting DOL expects grantees to adhere to the current statutory and regulatory requirements for SCSEP as follows 2006 Older Americans Act OAA Amendments Public Law 109-365 42 United States Code 3056 et. seq. SCSEP Performance Accountability Interim Rule 72 Fed. Reg. 35831 June 29 2007 SCSEP Final Rule 20 CFR Part 641 April 9 2004 Priority of Service for Covered Persons Final Rule 20 CFR Part 1010 78132 December 19 2008 and The American Recovery and Reinvestment Act of 2009 PL 111-05. Initial Statement of Work The Department intends to issue additional guidance by late March on requirements for a grantee-specific statement of work that addresses in greater detail plans for program implementation using the Recovery Act funding. In the interim DOL will incorporate the attached statement of work into each grant agreement. The signature of the grantee s authorized representative on the SF 424 application will indicate ATTACHMENT D acceptance of the Initial Statement of Work. DOL will review each grantee s revised grant plan based on additional guidance in late March and will issue a grant modification by June 30 2009. Application Instructions In order to obligate Recovery Act funds within the thirty days required by the Recovery Act the Department must receive the following items from each grantee by March 10 2009 Signed SF 424 application for federal funding using the dollar figures in the attached chart SF 424A budget Preliminary budget narrative These three items must be submitted electronically to grants.SCSEP2009 dol.gov on or before March 10 2009. However if you are unable to submit the required items electronically they may be faxed to 202-693-3718 or sent by overnight mail to Ms. Alexandra Kielty Division of Adult Services 200 Constitution Ave. NW Room S-4209 Washington D.C. 20210 to be received by the March 10 deadline. Questions The Older Workers unit will conduct an all-grantee conference call as previously scheduled on Wednesday March 4 2009 at 3 pm EST to address any questions about this announcement of Recovery Act fund availability. If you have any questions regarding this grant announcement in the meantime please contact me at 202-693-3296. S B. Jai Johnson Grant Officer Attachments Attachment A Funding Allocation table Attachment B SF 424 Funding Application form Attachment C SF 424A budget form Attachment D Instructions for SF 424 and SF 424A Attachment E Initial Statement of Work ATTACHMENT D Recovery Act Funding Allocations Grantee Allotment Grantee Allotment Total 118 800 000 STATES TERRITORIES Alabama 439 546 American Samoa 269 887 Alaska 507 317 Guam 269 887 Arizona 315 621 Northern Marianas 89 962 Arkansas 431 800 Virgin Islands 269 887 California 2 035 078 Territories Total 899 623 Colorado 240 104 Connecticut 259 468 NATIONAL Delaware 507 317 AARP 18 176 224 District of Columbia 137 479 ABLE 1 530 525 Florida 1 399 963 ANPPM 2 258 061 Georgia 526 680 Easter Seals 4 396 073 Hawaii 507 317 Experience Works 23 714 787 Idaho 126 306 Goodwill Industries 2 901 952 Illinois 923 627 Mature Services 1 366 683 Indiana 621 560 NCBA 3 602 648 Iowa 304 003 NCOA 6 966 654 Kansas 242 041 National Urban League 2 380 246 Kentucky 451 164 Quality Career Services 400 367 Louisiana 400 819 SER 6 872 984 Maine 147 161 SSAI 13 761 413 Maryland 327 239 The Workplace 536 101 Massachusetts 516 999 Vermont Associates 507 863 Michigan 791 957 NonMinority Nat l Total 89 372 581 Minnesota 563 471 Mississippi 294 321 NATIONAL MINORITY Missouri 586 706 Inst. For Indian Development 404 540 Montana 149 097 NAPCA 1 636 363 Nebraska 182 015 NICOA 1 225 755 Nevada 126 306 Minority NS Total 3 266 658 New Hampshire 126 306 New Jersey 669 969 New Mexico 133 606 New York 1 568 423 North Carolina 621 560 North Dakota 143 288 Ohio 1 035 934 Oklahoma 381 456 Oregon 348 538 Pennsylvania 1 270 229 Puerto Rico 325 303 Rhode Island 127 797 South Carolina 323 366 South Dakota 164 588 Tennessee 484 081 Texas 1 316 701 Utah 158 779 Vermont 131 670 Virginia 515 062 Washington 350 475 West Virginia 267 213 Wisconsin 608 006 Wyoming 126 306 State Total 25 261 138 ATTACHMENT E SCSEP Grantees Regional Federal Project Officer FPO Assignments ALABAMA 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov ALASKA 6 FPO Carol Padovan Phone 415 625-7946 E-mail padovan.carol dol.gov AMERICAN SAMOA 6 FPO John Jacobs Phone 415 625-7940 E-mail jacobs.john dol.gov ARIZONA 6 FPO John Jacobs Phone 415 625-7940 E-mail jacobs.john dol.gov ARKANSAS 4 FPO Kajuana Donahue Phone 972 850-4613 E-mail donahue.kajuana dol.gov CALIFORNIA 6 FPO John Jacobs Phone 415 625-7940 E-mail jacobs.john dol.gov COLORADO 4 FPO Bill Martin Phone 972 850-4635 E-mail martin.bill dol.gov CONNECTICUT 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov DELAWARE 2 FPO Barbara Shelly Phone 215 861-5541 E-mail shelly.barbara dol.gov DISTRICT OF COLUMBIA 2 FPO Barbara Shelly Phone 215 861-5541 E-mail shelly.barbara dol.gov FLORIDA 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov GEORGIA 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov GUAM 6 FPO John Jacobs Phone 415 625-7940 E-mail jacobs.john dol.gov HAWAII 6 FPO John Jacobs Phone 415 625-7940 E-mail jacobs.john dol.gov IDAHO 6 FPO Ingrid Nyberg Phone 415 625-7947 E-mail nyberg.ingrid dol.gov ILLINOIS 5 FPO Alice Mitchell Phone 312 596-5413 E-mail mitchell.alice dol.gov INDIANA 5 FPO Celeste Moerle Phone 312 596-5422 E-mail moerle.celeste dol.gov IOWA 5 FPO Alice Mitchell Phone 312 596-5413 E-mail mitchell.alice dol.gov KANSAS 5 FPO Philip Moreland Phone 312 596-5421 E-mail moreland.philip dol.gov KENTUCKY 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov LOUISIANA 4 FPO Marilyn Brandenburg Phone 972 850-4617 E-mail bradenburg marilyn dol.gov MAINE 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov MARYLAND 2 FPO Barbara Shelly Phone 215 861-5541 E-mail shelly.barbara dol.gov MASSACHUSETTS 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov MICHIGAN 5 FPO Marium Baker Phone 312 596-5526 E-mail baker.marium dol.gov MINNESOTA 5 FPO James Sawers Phone 312 596-5512 E-mail sawers.james dol.gov MISSISSIPPI 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov MISSOURI 5 FPO Philip Moreland Phone 312 596-5421 E-mail moreland.philip dol.gov ATTACHMENT E SCSEP Grantees Regional Federal Project Officer FPO Assignments MONTANA 4 FPO Jesus Morales Phone 972 850-4617 E-mail brandenburg.marilyn dol.gov NEBRASKA 5 FPO Alice Mitchell Phone 312 596-5413 E-mail mitchell.alice dol.gov NEVADA 6 FPO Ingrid Nyberg Phone 415 625-7947 E-mail nyberg.ingrid dol.gov NEW HAMPSHIRE 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov NEW JERSEY 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov NEW MEXICO 4 FPO Roseana Smith Phone 972 850-4615 E-mail smith.roseana dol.gov NEW YORK 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov NORTH CAROLINA 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov NORTH DAKOTA 4 FPO Doug Harris Phone 214 767-2154 E-mail harris.douglas dol.gov NORTHERN MARIANA ISLANDS 6 FPO John Jacobs Phone 415 625-7940 E-mail jacobs.john dol.gov OHIO 5 FPO Alice Mitchell Phone 312 596-5413 E-mail mitchell.alice dol.gov OKLAHOMA 4 FPO Felecia Blair Phone 972 850-4643 E-mail blair.felecia dol.gov OREGON 6 FPO Ingrid Nyberg Phone 415 625-7947 E-mail nyberg.ingrid dol.gov PENNSYLVANIA 2 FPO Barbara Shelly Phone 215 861-5541 E-mail shelly.barbara dol.gov PUERTO RICO 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov RHODE ISLAND 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov SOUTH CAROLINA 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov SOUTH DAKOTA 4 FPO Bernie Cutter Phone 972 850-4618 E-mail cutter.bernarda dol.gov TENNESSEE 3 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov TEXAS 4 FPO Rebecca Sarmiento Phone 972 850-4621 E-mail sarmiento.rebecca dol.gov UTAH 4 FPO Cynthia Green Phone 972 850-4619 E-mail green.cynthia dol.gov VERMONT 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov VIRGIN ISLANDS 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov VIRGINIA 2 FPO Barbara Shelly Phone 215 861-5541 E-mail shelly.barbara dol.gov WASHINGTON 6 FPO Carol Padovan Phone 415 625-7946 E-mail padovan.carol dol.gov WEST VIRGINIA 2 FPO Barbara Shelly Phone 215 861-5541 E-mail shelly.barbara dol.gov WISCONSIN 5 FPO Celeste Moerle Phone 312 596-5522 E-mail moerle.celeste dol.gov WYOMING 4 FPO Felecia Blair Phone 972 850-4643 E-mail blair.felecia dol.gov ATTACHMENT E SCSEP Grantees Regional Federal Project Officer FPO Assignments AARP Foundation Programs AARP 2 FPO Elaine Allen Phone 215 861-5293 E-mail allen.elaine dol.gov Asociacion Nacional Pro Personas Mayores ANPPM 6 FPO Sandra Waterhouse Phone 415 625-7959 E-mail waterhouse.sandra dol.gov Easter Seals ES 2 FPO Lori Harris Phone 312 596-5496 E-mail harris.lori dol.gov Experience Works EW 2 FPO Charlotte Norton Phone 404 302-5340 E-mail norton.charlotte dol.gov Goodwill Industries International Inc. GII 2 FPO Cynthia Joseph Phone 972 850-4645 E-mail joseph.cynthia dol.gov Institute for Indian Development IID 4 FPO Cynthia joseph Phone 972 850-4645 E-mail joseph.cynthia dol.gov Mature Services Inc. MS 5 FPO Lori Harris Phone 312 596-5496 E-mail harris.lori dol.gov National Able Network Inc. NAN 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov National Asian Pacific Center on Aging NAPCA 6 FPO Karen Connor Phone 415 625-7962 E-mail connor.karen dol.gov National Caucus and Center on Black Aged Inc. NCBA 2 FPO Chantal Watler Phone 215 861-5224 E-mail watler.chantal dol.gov National Council on the Aging Inc. NCOA 2 FPO Elaine Allen Phone 215 861-5293 E-mail allen.elaine dol.gov National Indian Council on the Aging Inc. NICOA 4 FPO Brie Burleson Phone 972 850-4652 E-mail burleson.brie dol.gov National Urban League NUL 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov Quality Career Services Inc QCS 5 FPO Lori Harris Phone 312 596-5496 E-mail harris.lori dol.gov Senior Service America Inc SSAI 2 FPO Chantal Watler Phone 215 861-5224 E-mail watler.chantal dol.gov SER-Jobs for Progress National Inc. SER 4 FPO Pat Evans Phone 972 850-4644 E-mail evans.patricia dol.gov The Workplace Inc. TWP 1 FPO Keeva Davis Phone 617 788-0141 E-mail davis.keeva dol.gov Vermont Associates for Training and Development Inc. VATD 1 FPO Keeva Davis Phone 617 788- E-mail davis.keeva dol.gov ATTACHMENT F RECOVERY ACT ASSURANCES 1. Grant Funds These grant assurances addresses additional requirements applicable to funds appropriated in the American Recovery and Reinvestment Act of 2009 ARRA or the Recovery Act P.L. 111-5 . 2. Purposes and Principles In accordance with the intent of the Recovery Act funds must be spent expeditiously and effectively with full transparency and accountability in the expenditure of funds. The Recovery Act provides more than an injection of workforce development resources into communities in need across the country. The significant investment of stimulus funds presents an extraordinary and unique opportunity for the workforce system to accelerate its transformational efforts and demonstrate its full capacity to innovate and implement effective One- Stop service delivery strategies. As grantees plan how they will make immediate use of the Recovery Act funds ETA encourages them to take an expansive view of how the funds can be integrated into transformational efforts to achieve a new level of effectiveness throughout the public workforce system. In this system the needs of workers and employers are equally important in developing thriving communities where all citizens succeed and businesses prosper. Successful implementation of the Recovery Act includes quick and effective provision of services and training for workers in need. Grantees are advised that the Recovery Act funds are intended to supplement not supplant existing funds. 3. Limit on Funds None of the funds appropriated or otherwise made available in the Recovery Act may be used by any State or local government or any private entity for any casino or other gambling establishment aquarium zoo golf course or swimming pool. 4. DUNS CCR Grantees and their subrecipients first tier must have a Dun and Bradstreet Numbering System DUNS number www.dnb.com and must maintain active and current profiles in the Central Contractor Registration CCR www.ccr.gov . 5. Schedule of Expenditures of Federal Awards Grantees agree to separately identify the expenditures for each grant award funded under the Recovery Act on the Schedule of Expenditures of Federal Awards SEFA and the Data Collection Form SF-SAC required by Office of Management and Budget Circular A-133 Audits of States Local Governments and Non-Profit Organizations. This identification on the SEFA and SF-SAC shall include the Federal award number the Catalog of Federal Domestic Assistance CFDA number and amount such that separate accountability and disclosure is provided for the Recovery Act funds by 2 Federal award number consistent with the recipient reports required by the Recovery Act Section 1512 c . 6. Responsibilities for Informing Sub-recipients Grantees agree to separately identify to each sub-recipient and document at the time of sub-award and at the time of disbursement of funds the Federal award number CFDA number and amount of Recovery Act funds. 7. Reporting Program Management and Financial Expenditure Accountability guidelines for the Recovery Act emphasize data quality streamlining data collection and collection of information that shows measurable program outputs. The Act also emphasizes transparency and frequent communication with the American public about the nature of the Recovery Act investments. Accordingly the Grantor is developing reporting guidelines that will minimize any new collection burdens yet provide timely accurate accounting of system performance and outcomes. Grantees shall collect and report information as conveyed in upcoming ARRA reporting instructions to be issued by the Grantor. NOTE Recovery Act reports will be due 10 days after the end of each calendar quarter starting with the quarter ending June 30 2009. 8. Veterans Priority Provisions NOTE this provision applies to all PY 2008 funds in place of the version of the Veterans Priority Provisions clause in the original agreement. This program funded by the U.S. Department of Labor is subject to the provisions of the Jobs for Veterans Act JVA Public Law 107-288 38 USC 4215 as implemented by the Final Rule published on December 19 2008 at 73 Fed. Reg. 78132. The JVA provides priority of service to veterans and spouses of certain veterans for the receipt of employment training and placement services. The Planning Guidance either the Stand-Alone Planning Guidance at 73 FR 72853 December 1 2008 or the Unified Planning Guidance at 73 FR 73730 December 3 2008 requires states to describe the policies and strategies in place to ensure pursuant to the Jobs for Veterans Act and the regulations that priority of service is provided to veterans and certain spouses who otherwise meet the eligibility requirements for all employment and training programs funded by the U.S. Department of Labor. In addition the states are required to provide assurances that they will comply with the Veterans Priority Provisions established by the Jobs for Veterans Act 38 USC 4215 . 9. General Provisions of the Recovery Act as applicable The following clauses are specific to usage of ARRA funds and are intended to supplement not replace any existing terms and conditions. Wage Rate Requirements Subject to further clarification issued by the Office of Management and Budget and notwithstanding any other provision of law 3 and in a manner consistent with other provisions of ARRA all laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted in whole or in part by and through the Grantor pursuant to this award shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40 United States Code. With respect to the labor standards specified in this section the Secretary of Labor shall have the authority and functions set forth in Reorganization Plan Numbered 14 of 1950 64 Stat. 1267 5 U.S.C. App. and section 3145 of title 40 United States Code. ARRA Sec. 1606 Whistleblower Protection Each Grantee or sub-recipient awarded funds made available under the ARRA shall promptly refer to the Grantor Office of Inspector General any credible evidence that a principal employee agent contractor sub-recipient subcontractor or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud conflict of interest bribery gratuity or similar misconduct involving those funds. ARRA Sec. 1553 Buy American Use of American Iron Steel and Manufactured Goods None of the funds appropriated or otherwise made available by the Recovery Act may be used for a project for the construction alteration maintenance or repair of a public building or public work unless all of the iron steel and manufactured goods used in the project are produced in the United States. See the Recovery Act Section 1605 Buy American Requirements. All prohibitions on construction remain applicable to Grantees. ACCEPTANCE Signature of Authorized Representative