UIPL_5-19_Acc.pdf

ETA Advisory File Text

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 CLASSIFICATION Unemployment Insurance CORRESPONDENCE SYMBOL OUI DATE December 19 2018 RESCISSIONS UIPL No. 19 -15 and Change 1 EXPIRATION DATE August 31 2021 ADVISORY UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 05-19 TO FROM SUBJECT STATE WORKFORCE AGENCIES APPLICABLE GRANT RECIPIENTS MOLLY E. CONWAY s Acting Assistant Secretary Form ETA 9178 for Employment and Training Supplemental Grant Reporting 1.Purpose. The Employment and Training Administration ETA is providing a renewed form ETA 9178 for State Workforce Agencies and other applicable grant recipients to document the quarterly progress toward completing their supplemental grant activities. This form is renewed for grantee quarterly reporting through August 31 2021. 2.Action Requested. ETA requests that Administrators of State Workforce Agencies provide this guidance to appropriate staff to utilize for reporting on the activities funded by supplemental grants subject to this requirement starting with the quarter ending September 30 2018. 3.Summary and Background. a.Summary The form ETA 9178 is a monitoring instrument for ETA to track a grantee s progress toward completing supplemental grant activities. As part of the monitoring process grantees that receive supplemental grant awards must submit a Quarterly Progress Report QPo using the form ETA 9178. The form ETA 9178 provides for narrative updates on supplemental grant activities to ETA and helps ensure that the grantee achieves the goals described in the supplemental grant application. b.Background ETA is responsible for monitoring grantee activities and oversight of the supplemental funding awarded to its grantees. ETA provides supplemental grants for State Workforce Agencies to improve program integrity and performance to support states information technology IT system modernization efforts and to enhance reemployment activities such as conducting reemployment and eligibility assessments. ETA supports these projects through Unemployment Insurance UI supplemental budget request SBo grants Reemployment Services and Eligibility Assessments RESEA grants and Dislocated Worker Grants DWGs to states for demonstration and special projects such as Reemployment and Systems Integration RSI . 2 4. ETA Quarterly Pro gress Report . The form ETA 9178 is a monitoring instrument for ETA to track a grantee s progress toward completing supplemental grant activities. As part of the monitoring process grantees that receive supplemental grant award s must submit a QPR using t he form ETA 9178 to provide narrative updates on supplemental grant activities and to help ETA monitor the grant funded activities and utilization of grant funds and ensure that the grantee achieves the goals set forth in the supplemental grant application . Grantees will use the form ETA 9178 to document quarterly supplemental grant activities using the following format a. Summary of Project b. Timeline for Grant Activities and Milestones or Deliverables c. Project Imp lementation and Funding Status d. Project Cha llenges Risk Mitigation Efforts Modification Requests and Technical Assistance Needs e. Best Practices Promising New Strat egies and Success Stories and f. Additional Outcome Information . ETA regional offices will monitor the grantee s quarterly progress u sing the supplemental grant quarterly reporting form ETA 9178 and compare the information provided in the report against the timeline and outcomes submitted in the approved supplemental grant application. Grantees must submit f orm ETA 9178 to their respect ive Federal Project Officer FPO within 45 days of each quarter s end. If the due date of the report falls on a Saturday Sunday or holiday the report is due the previous business day. The table below provide s the due dates for each reporting quarter If the due date of the report falls on a Saturday Sunday o r holiday the report is due the previous business day. Extension with Revisions The Information Collection Request ICR for the supplemental grant form ETA 9178 was initially approved by the Office of Management and Budget OMB pursuant to the Paperw ork Reduction Act of 1995 under OMB Control No. 1205 - 0517 through May 31 2018. Fo rm ETA 9178 was originally announced by ETA in Unemployment Insurance Program Letter UIPL No. 19 -15 August 7 2015 and published as an attachment to that UIPL as well as to UIPL No. 19 -15 Change 1 April 21 2017 . This guidance revises and extends the i nformation collection under OMB Control No. 1205 - 0517 to include the collection of information for other ETA supplemental grants. In addition Reporting Quarters Due Dates October 1 st December 31 st February 14 th January 1 st March 31 st May 15 th April 1 st June 30 th August 14 th July 1 ST September 30 th November 14 th 3 to UI supplemental grant s for State Workforce Agencies to improve program integrity and performance ETA provides supplemental grants to support states information technology IT system modernization efforts and enhance reemployment activities such as conducting reemployment a nd eligibility assessments. The form ETA 9178 itself remains essentially the same with the only changes being to the title and the collection of information . OMB Approval OMB approved the extension with revisions of form ETA 9178 pursuant to the Pape rwork Reduction Act of 1995 under OMB Control No. 1205 -0517 through August 31 2021. Paperwork Reduction Act The Paperwork Reduction Act of 1995 PRA 44 U.S.C. 3501 et seq. provides that no person is required to respond to a collection of informatio n unless such collection displays a valid OMB control number. The information collection mentioned in this UIPL is approved under OMB Control No. 1205 -0517. 5. Inquir ies. Please direct inquiries to the appropriate Regional Office. 6. References . Paperwork Re duction Act of 1995 Pub. L. 104 -13 44 U.S.C. 3501 et seq. UIPL No. 19 -15 and Change 1 Unemployment Insurance UI Supplemental Budget Request SBR Activities Quarterly Program Reporting Form Instructions and UIPL No. 22 -17 Unemployment Insurance UI Supplemental Funding Opportunity for State Consortia to Modernize Tax and Benefit Systems . 7. Attachments . Attachment I Form ETA 9178 Attachment II Employment and Training Supplemental Budget Request Activities Quarterly Program Reporting Form and Instructions