TEGL_4-17_Change_1_Attachment_1.pdf

ETA Advisory File Text

Attachment 1. Consolidated Requirements for WIGS Grantees Revised for TEGL 4-17 Change 1 The following table summarizes the deliverables and requirements in column 1 the body of the TEGL explains these in full . Columns 2 and 3 contain important administrative details that have not been included in the body of the TEGL which focuses on policy. Brackets are used in the table to indicate activities that are not required. Deliverables and Requirements Due Dates Submission Formatting and Other Requireme nts RECORDKEEPING AND REPORTING SF 424 Application for Federal Assistance at https apply07.grants.gov apply forms sample SF424- V2.0.pdf All sections of the form must be completed. Ins tructions for the 424 and forms are at http www.grants.gov web grants form- instructions.html . If a state believes it is necessary to revise their expenditure plan due to unforeseen factors the state may petition the regional office for approval to modify the plan. Sa mple completed SF 424 f orms may be obtained from the applicable ETA regional office. The SF 424 was required to be submitted to Grants.gov by July 14 2017. States must submit the SF 424 to www.Grants.gov . States must submit an original and one copy of the SF 424 that was submitted through Grants.gov. ETA Form 9130 quarterly financial reports. All sections of the form must be completed. Within 45 days after the end of each quarter November 1 4 2017 February 14 2018 May 15 2018 August 1 4 201 8 2 Deliverables and Requirements Due Dates Submission Formatting and Other Requireme nts Annual Performance Report. The report must include hyperlinks to all published products and major unpublished products must be attached. It must also summarize all activities including the following. Describe all deliverables highlighting new accomplishments and noting whether partnerships or collaborations were involved. The required customer consultations see below regarding products and services including the customer needs identified. If customers identified needed improvements state the responsive measures taken. Partnership and collaborative efforts including activities to leverage grant funding and new activities. Recommendations to ETA for changes and improvements. October 1 2018 This report must be submitted to the appropriate ETA regional office in a Section 508- compliant accessible PDF for posting online on www.doleta.gov Unless a product referred to is a Web site all Internet links in the document must lead directly to the product not to a Web site that includes the product. A cover letter signed by the State LMI Director or the LMI Director s designee or State Workforce Agency Director needs to be sent with this report. See general product and publication requirements. PRODUCT AND PUBLICATION REQUIREMENTS Product Requirements general Provide accurate and actionable information that enables informed decisions by customers and supports the development of data-driven strategies and policies. Produce products benefitting the governor state legislature state and local WDBs relevant stakeholders and the public. ETA encourages grantees to notify their regional office when products are posted on the Internet. Ongoing All products must include the date of issuance or revision and an acknowledgement that the product was produced either in whole or in part with Department of Labor-funded WIGS. Documents must be formatted to permit parts to be copied including specific words e.g. a MS Word document or accessible .pdf formatting enabling such copying. 3 Deliverables and Requirements Due Dates Submission Formatting and Other Requireme nts Publication Requirements general . States must post all grant-funded products reports and workforce information on the Internet in a manner accessible to all members of the public unless otherwise indicated and comply with Rehabilitation Act Section 508 requirements. Within a reasonable period after the completion of the work States must include link s to all WIGS-funded published material on their LMI Web site and present it in a manner that makes it easy for the public to find this material. Workforce Information Database WIDb . Implement and maintain the most current version now 2.7 of the WIDb and populate all designated core tables in accordance with Analyst Resource Center ARC guidelines required data elements are listed at http www.widcenter.org . June 30 2018 Implemented in the manner specified by the ARC. States should inform their regional office if they use supplemental or non- standard WIDb tables. Occupational licensing information states must populate the database with the license.dbf and licauth.dbf licensing files. At leas t every 2 years States must submit data in the manner specified by ARC. Employment Projections general Ongoing State must provide links to all published projections on a single Web page. Unpublished projections products must be provided to the ETA regional office to confirm that the deliverable was completed . Statewide long -term industry and occupational projections 10-year projections One week following June 29 2018 for the 2016-2026 projections. File must be provided to PMP in a manner to be specified by the PMP Statewide short -term industry and occupational projections 2-year projections One Week following February 28 2018. File must be provided to PMP in a manner to be specified by the PMP Sub -state long -term industry and occupation al projections 10 -year projections No Sub -state 10 Year Projections this year No Sub -state 10 Year Projections this year Sub -state short -term industry and occupational projections Optional allowable and encouraged but not required activity NA If subm itted the file must be provided to PMP in a manner to be specified by the PMP. 4 Deliverables and Requirements Due Dates Submission Formatting and Other Requireme nts Annual and Economic Analysis Report or substitute as explained in the body of the TEGL . The information must be based on needs identified through customer consultations must come from multiple credible sources and must be clearly referenced and or footnoted. October 1 2018 Unless a product referred to is a Web site all Internet links in the document must lead directly to the product not to a Web site that includes the product. See general product and publication requirements Other Published Reports. The information must be based on needs identified through customer consultations must come from multiple credible sources and must be clearly referenced and or footnoted. Within 90 calendar days following the end of the program year Must be formatted in a manner to permit parts of it to be copied including specific words e.g. a MS Word document or accessible .pdf formatting enabling such copying. OTHER REQUIRE MENTS Consultations with customers about WLMI produced with grant funding. Customers consulted must include those specified in the Wagner-Peyser Act 15 e 2 . ETA does not prescribe the consultation methodology. Consultations must be documented in the grantee s internal files and made available upon request to ETA officials. Ongoing Data collection. All data collection activities must conform to the BLS technical standards and methodologies. If this does not occur the grantee must document a defensible rationale for an alternative. Ongoing IT systems and applications. Any IT system or application developed with WIGS is to adhere to industry-standard open architecture principles with documentation and software made available for use by other organizations for Federal governmental purposes. Ongoing