uipl05-06.pdf

ETA Advisory File Text

RESCISSIONS None EXPIRATION DATE Continuing CLASSIFICATION UI CORRESPONDENCE SYMBOL OWS DUIO EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington D.C. 20210 DATE November 22 2005 ADVISORY UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 5-06 TO STATE WORKFORCE AGENCIES FROM Cheryl Atkinson s s Administrator Office of Workforce Security SUBJECT Revision of Internal Revenue Service IRS Form 1099-G Statement for Recipients of Certain Government Payments 1. Purpose. To notify State Workforce Agencies SWAs of a revision to IRS Form 1099-G. 2. References. The Tax Reform Act of 1986 Public Law 99-514 Trade Adjustment Assistance Reform Act of 2002 Public Law 107-210 UIPL No. 39-90 and Training and Employment Guidance Letter TEGL No. 2- 03. 3. Background. SWAs are required to notify claimants and the IRS of payments of unemployment insurance UI benefits and alternative trade adjustment assistance ATAA using IRS Form 1099-G. The IRS has revised Form 1099-G for tax year 2005 designating Block 5 specifically for reporting SWA payments of ATAA . 4. Procedure. All ATAA wage subsidies are taxable income. SWAs are required to issue Form 1099-G to recipients of ATAA payments totaling 600 or more. Substitute Form 1099-Gs may be provided to claimants if they contain substantially similar language to the official form. Such substitutes must meet the requirements contained in IRS Publication 1179 General Rules and Specifications for Substitute Forms 1096 10 98 1099 5498 W-2G and 1042-S. IRS Publication 1179 is available electronically at http www.irs.gov pub irs-pdf p1179.pdf . Instructions for completion of Boxes 1 through 8 of Form 1099-G available at http www.irs.gov pub irs-pdf i1099g.pdf are listed below. a. Data block 1 should be used for reporting payments of 10 or more in unemployment insurance compensation including - 2 - Railroad Retirement Board payments for unemployment. Enter the total amount before any income tax was withheld. b. Data block 4 should be used for entering any voluntary federal income tax withholding from unemployment compensation. Voluntary withholding under Internal Revenue Code IRC section 3402 p does not extend to ATAA payments as these payments are not unemployment compensation reported under IRS 6050B. However if federal income tax was withheld IRC 6051 requires the payer to provide a statement Form 1099-G to the payee and to IRS showing the withheld tax in Box 4 and the income from which the tax was withheld in Box 5. Once tax is withheld the 600 reporting threshold exemption for 1099-G does not apply. c. Data block 5 should be used for ATAA payments. Enter only payments of 600 or more unless federal income tax was withheld as explained above. d. For UI and ATAA reporting purposes data blocks 2 3 6 7 and 8 may be left blank. e. If the total amount of UI benefits paid to a claimant during the year is less than 10 a state is not required to prepare a Form 1099-G for that claimant but has the option to do so. 5. Recommendation. We recommend that SWAs use continuous form mailer packets to provide 1099-G information to claimants. The mailer packets are designed to run continuously through printers and require minimum postage. SWAs should contact postal authorities to confirm that the mailer packets selected comply with Postal Service size requirements for the lowest postal rates. 6. Transmittal of 1099-G Information to IRS. SWAs are encouraged to file information returns such as 1099-G electronically via the FIRE Filing Information Returns Electronically system at http fire.irs.gov . IRS Publication 1220 provides helpful information and specifications for electronic magnetic filing of Forms 1099-G. Publication 1220 is available at http www.irs.gov pub irs-pdf p1220.pdf . Filing Forms 1099-G on a magnetic tape cartridge continues to be an acceptable filing format. Al l magnetic media cartridge and related correspondence must be mailed to IRS-Enterprise Computing Center-Martinsburg Information Reporting Program 230 Murall Drive Kearneysville WV 25430 - 3 - 7. Action Required. State workforce agencies are to procure their own continuous 1099-G Forms or statements in lieu of Form 1099-G in time for computer preparation mailing and delivery to claimants by January 31 2006. SWAs are to follow any instructions which may be provided by the IRS or required in IRS Publication 1179 when preparing Form 1099- G or statements in lieu of 1099-G and forwarding magnetic tape information to the IRS Enterprise Computing Center-Martinsburg. Administrators are requested to provide the above information to appropriate staff. 8. Inquires. Direct questions to the appropriate Regional Office. Questions related to magnetic media or electronic submissions of IRS data should be directed to the IRS toll-free help line 1-866-455-7438 email at mccirp irs.gov or the state Governmental Liaison. 9. Attachment. Facsimile of 1099-G Form Copy B for Recipient for 2005. - 4 - Attachment 1099-G Certain Government Payments