TEGL7-01AttachD.pdf

ETA Advisory File Text

1 Attachment D WIA Reporting for Individuals Carried over from JTPA JTPA participants who continued to receive services after the state implemented WIA should not have been terminated from JTPA and should not have been included in the final JTPA SPIR submission. Instead these individuals will be reported in the first WIA WIASRD submission. This document provides special instructions regarding WIASRD reporting for these carryover individuals. General Instructions Retroactive data collection will not be required. However states must convert relevant SPIR items into WIASRD items. The attached table provides a crosswalk between WIASRD items and codes and SPIR items and codes and provides additional instructions on converting SPIR items into WIASRD items. For the most part the Table relates original SPIR items to WIASRD items. In a few cases Items from the PY 1998 Optional SPIR Revision are also used. Item numbers for these revision items begin with R . States should also report WIASRD items that are included in the state s data system but not on the SPIR. General procedures include CSection I - Individual Characteristics. All items with a corresponding item in the SPIR should be converted from the SPIR item according to the attached instructions. For items not on the SPIR and not in the state s data system please leave the item blank for example if the data are not available leave the item blank do not record a no . There is no need to collect information that is not available. CSection II - Activity and Services Information. States should convert SPIR items into WIASRD items according the attached instructions. In addition all activities and services received under WIA should be reported according to the WIASRD instructions. CSection IIIA and Section IIIB - Program Outcomes. SPIR data should not be used for any of these items. All outcomes should be reported according to the WIASRD instructions. COnly individuals who actually receive services under WIA are to be reported in the first WIASRD. If an individual had not terminated from JTPA as of June 30 2000 2 and did not receive a WIA service within 90 days of the last JTPA service that person should be reported as terminating from JTPA on June 30 2000. These individuals would then be included in the final SPIR submission. Specific Instructions CDate Fields. All date fields in the WIASRD are in the format YYYYMMDD. Dates in the SPIR are in MMDDYY or MMDDYYYY format. Thus all date fields must be converted to the new WIASRD format. CRace and Ethnicity. With the WIASRD race and ethnicity are split into two items these items were combined on the SPIR SPIR Item 7 . In addition multiple races are allowed on the WIASRD. If the person s SPIR race ethnicity is Hispanic 3 WIASRD ethnicity Item 105 should be reported as Hispanic 1 and all race fields Items 106 to 110 should be left blank because the individual s race is not known . If a person s SPIR race ethnicity is not Hispanic other than 3 the appropriate race on the WIASRD should be reported as yes 1 in Items 106 to 110 the other races should be reported as no 2 and Ethnicity Item 105 should be reported as not Hispanic 2 . If SPIR race ethnicity is Asian or Pacific Islander report 1 for yes in Item 107 Asian and leave Item 109 Hawaiian Native or other Pacific Islander blank. Report all other race fields as no . CDisability Item 104. The WIASRD uses the opposite codes than in the SPIR SPIR Item 8 . Code a 1 in the WIASRD is those with a disability that is a substantial barrier to employment and a 2 for those with a disability that is not a substantial barrier to employment. Code a 3 for those that do have a disability in the SPIR codes 1 and 2 are reversed . CItem 301 ETA-Assigned WIB Statewide Code. The WIASRD uses a slightly different coding system than the SPIR. Report the code that applies for the person s participation under WIA. Thus if the individual s JTPA SDA is not the same as the local board under WIA the WIA local board code should be reported. CItems 314 to 329 WIA Title I and partner program participation. Programs in which the individual was concurrently enrolled under JTPA should be reported as yes to the extent known. Participation in these programs after WIA begins should be reported using WIASRD instructions. CTraining activities. The WIASRD treats training activities differently depending on the funding stream. a.Items 333 335 to 337 Adult Training Services. These items should be converted from SPIR items only for adults and dislocated workers. Item 332 3 Date of First Intensive Service and Item 334 Established Individual Training Account have no SPIR counterparts. b.Items 340 to 345 Youth activities. These items should be converted from SPIR items only for youth. Items 343 to 345 have no SPIR counterpart. Note the table on the next page makes reference to SPIR Revision Items . These were Items added to the SPIR in PY 1998. These items can be ignored if the information is not available. 4Correspondence Between WIASRD and SPIR Items WIASRD SPIR ItemItem 101. Individual Identifier 0000000003. SSN Do not report the SSN report an alternative identifier instead. 102. Date of birth YYYYMMDD5. Date of birth MMDDYY 103. Gender 1 Male 2 Female6. Gender 1 Male 2 Female 104. Individual with a disability 1 Yes 2 Yes and disability results in a substantial impediment to employment 3 No8. Individual with a Disability 2 Yes but not a substantial barrier to employment 1 Yes and a substantial barrier to employment Note that codes 1 and 2 are reversed on SPIR 3 No 105. Ethnicity Hispanic or Latino 1 Yes 2 No7. Race Ethnicity or Revision Item R7 3 Hispanic If Race Ethnicity 7 or R7 is 1 2 4 5 or 6 Race Separate items for each of the following categories 106. American Indian or Alaskan Native 1 Yes 2 No blank7. Race Ethnicity or Revision Item R7 4 American Indian or Alaskan Native If Race Ethnicity 7 or R7 is 1 2 5 or 6 If Race Ethnicity 3 Hispanic 107. Asian 1 Yes 2 No Blank7. Race Ethnicity or Revision Item R7 If Race Ethnicity Item 7 5 Asian or Pacific Islander or SPIR Revision Item R7 5 Asian If Race Ethnicity Item 7 or R7 is 1 2 4 or 6 If Race Ethnicity 3 Hispanic 108. Black or African American 1 Yes 2 No Blank7. Race Ethnicity or Revision Item R7 2 Black Not Hispanic If Race Ethnicity 7 or R7 is 1 4 5 or 6 If Race Ethnicity 3 Hispanic 109. Hawaiian Native or other Pacific Islander 1 Yes 2 No7. Race Ethnicity or Revision Item R7 SPIR Revision Item R7 6 Hawaiian Native or other Pacific Islander If Race Ethnicity 7 or R7 is 1 2 or 4 or Item R7 5 WIASRD SPIR 5blankIf Race Ethnicity 7 R7 3 Hispanic or Item 7 5 Asian or Pacific Islander 110. White 1 Yes 2 No blank7. Race Ethnicity or Revision Item R7 1 White Not Hispanic If Race Ethnicity 7 or R7 is 2 4 5 or 6 If Race Ethnicity 3 Hispanic 111. Veteran status 1 Yes 180 days 2 Yes 180 days 3 No18. Veteran Status No corresponding SPIR code 1 Yes 2 No 112. Campaign veteran 1 Yes 2 Yes Vietnam-era veteran 3 No Blank18a. Vietnam Era Veteran No corresponding SPIR code 1 Yes No corresponding SPIR code 2 No 113. Disabled veteran 1 Yes 2 Yes special disabled 3 No18b. Disabled Veteran 1 Yes No corresponding code in SPIR 2 No 114. Recently separated veteran 1 Yes 2 NoNo SPIR Equivalent Leave blank if data not available 115. Employment status at registration 1 Employed 2 Not employed 2 Not employed19. Labor Force 1 Employed 2 Unemployed OR 3 Not in the Labor Force 116. Limited English language proficiency 1 Yes 2 No26a. Limited English language Proficiency 1 Yes 2 No 117. Single parent 1 Yes 2 No15. Family Status 1 Parent in one-parent family If SPIR Item 15 Family Status is 2 3 or 4 . 118. Unemployment Compensation programs U.I. 1 Eligible claimant referred by WPRS 2 Eligible claimant not referred by WPRS 3 Exhaustee 4 Neither claimant nor exhaustee Blank assumed to be claimant 21. Unemployment Insurance Compensation Status SPIR Revision code 5 SPIR Revision code 4 2 Exhaustee 3 None 1 Claimant or SPIR Revision code 6 119. Low income 1 Yes 2 No13. Economically Disadvantaged Title II only 1 Yes 2 No WIASRD SPIR 6Public assistance recipient Separate items for each of the following categories 120. Temporary Assistance to Needy Families TANF 1 Yes 2 No14a. Temporary Assistance to Needy Families TANF or Aid to Families with Dependent Children AFDC 1 Yes 2 No 121. General Assistance GA State local government Refugee Cash Assistance RCA Supplemental Security Income SSI-SSA Title XVI 1 Yes 2 NoIf 14b. General Assistance GA State Local government 1 Yes OR 14c. Refugee Cash Assistance RCA 1 Yes OR 14d. Supplemental Security Income SSI SSA Title XVI 1 Yes record a 1 for yes in WIASRD Item 121 Otherwise put a 2 for no. 122. Pell Grant recipient 1 Yes 2 NoNo SPIR Equivalent Leave blank if data not available 113 Highest school grade completed 00 No school grade completed 01-11 Number of elementary secondary school grades completed 12 High school graduate 88 Attained certificate of equivalency for a high school degree 13-15 Number of school years completed. 16 Bachelor s degree or equivalent 17 Education beyond the Bachelor s degree 17 Education beyond the Bachelor s degree17. Highest School Grade Completed 00 No school grade completed 01-11 Number of elementary secondary grades completed. 12 High school graduate or equivalent 99 Attained certificate of equivalency for a high school degree SPIR revision item . 13-15 number of school years completed 16 Bachelor s degree or equivalent 17 Fifth year of college Master s degree 1-year program or equivalent OR 18 Sixth year or more of college Master s degree 2- year program PhD or equivalent Additional Individual Information Needed For Dislocated Workers and Displaced Homemakers 124. Displaced homemaker 1 Yes 2 No26c. Displaced Homemaker 1 Yes 2 No 125. Date of actual qualifying dislocation YYYYMMDDSPIR Revision Item R22e MMDDYYYY Additional Individual Information Needed For Youth WIASRD SPIR 7126. Homeless and or a runaway youth 1 Yes 1 Yes 1 Yes 2 No26d. Homeless 1 Yes and a runaway youth OR 2 Yes but not a runaway youth OR 3 No but a runaway youth 4 No and is not a runaway youth 127. Offender 1 Yes 1 Yes 2 No26b. Offender 1 Yes excluding misdemeanors only OR 2 Yes including misdemeanors only 3 No 128. Pregnant or parenting youth 1 Yes 2 No26g. Pregnant or Parenting Youth 1 Yes 2 No 129. Youth who needs additional assistance 1 Yes 2 NoNo SPIR Equivalent Record no for JTPA carry-in 130. Education status at time of registration 1 Student H.S. or less 2 Student attending post-H.S. 3 Not attending school H.S. dropout 4 Not attending school H.S. graduateCan be determined from 17a. Currently Enrolled In and Attending School and 17. Highest Grade Completed Item 17a. 1 or 2 AND Item 17 12 Item 17a. 1 or 2 AND Item 17 11 Item 17a 3 AND Item 17 12 Item 17a 3 AND Item 17 11 131. Basic literacy skills deficiency as defined in 664.205 1 Yes 2 NoItem 23. Reading Skills or Item 24. Math Skills grade level less than 9th grade level or 087.0 See SPIR items 23 24 . Otherwise 301. ETA-assigned WIB Statewide code 00000 Record the appropriate code.2. ETA-Assigned SDA SSA Statewide Code Record the appropriate code. 302. Date of registration YYYYMMDD4. Date of Application MMDDYY 303. Date of WIA exit YYYYMMDDReport actual WIA exit date WIA Title I-B Participation 304. Adult Local 1 Yes 2 No12. Program of Participation 1 Title II-A adults OR 7 Title II-A 5 exempt from perform. standards 305. Dislocated Worker Local 12. Program of Participation WIASRD SPIR 81 Yes 2 No5 Title III Substate Grantee 306. Youth Local 1 Yes 1 Yes 2 No12. Program of Participation 3 Title II-C youth OR 8 Title II-C 5 exempt from perform. standards 307. Youth Statewide 15 Activities 1 Yes 2 NoNo SPIR Equivalent Record actual WIA statewide activities 308. Displaced Homemaker Statewide 15 Activities 1 Yes 2 NoNo SPIR Equivalent Record actual WIA statewide activities 309. Incumbent Worker Statewide 15 Activities 1 Yes 2 NoNo SPIR Equivalent Record actual WIA statewide activities 310. Other Statewide 15 Activities 1 Yes 2 No12. Program of Participation 4 Governor s Reserve 311. Rapid Response 1 YesNo SPIR Equivalent Leave blank if data not available 312. Rapid Response - Additional Assistance 1 Yes 2 NoNo SPIR Equivalent Record actual WIA additional assistance 313a-c. National Emergency Grant s 0000 Grant number 9999 NEG participant grant number not available blank Not an NEG participantSPIR Revision Item R2a If the national emergency grant number is known for participants in national reserve program SPIR item 12 4 please provide this information. WIA Partner Program Participation 314. Adult Education 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 315. Job Corps 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 316. Migrant Seasonal Farmworker Programs 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 317. Native American Programs 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs WIASRD SPIR 9during WIA participation 318. Veterans Programs 1 Yes labor exchange 2 Yes VWIPNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 319. Trade Adjustment Act TAA 1 Yes blank12a. Concurrent Participation 8 Trade Adjustment Act TAA Note an 8 in any column of this field counts SPIR Revision Item 12a6 TAA 1 Yes 2 No 320. NAFTA-TAA 1 Yes blankSPIR Revision Item 12a7 TAA-NAFTA 1 Yes 2 No 321. Vocational Education 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 322. Vocational Rehabilitation 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 323. Wagner-Peyser Act 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 324. Welfare-to-Work Participant 1 Yes blank25. Welfare to Work Employment and Training Program Participant 1 Yes 2 No 325. Employment and Training programs carried out under The Community Services Block Grant Act 1 Yes blankNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 326. Employment and Training programs carried out by The Dept. of Housing and Urban Development 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 327. Title V activities 1 YesNo SPIR Equivalent Record actual participation in WIA partner programs during WIA participation 328. Employment and training services related toNo SPIR equivalent WIASRD SPIR 10Food Stamps 1 YesRecord actual participation in WIA partner programs during WIA participation 329. Other non-WIA programs 1 YesNo SPIR Equivalent Record actual participation in other non-WIA partner programs during WIA participation 330. Supportive services received 1 Yes 2 No32a to 32g Supportive Services If any of SPIR items 32a to 32d 32f or 32g 1 record a 1 for yes. Otherwise 331. Needs-related payments Adults Dislocated Workers in training services or Stipends Youth in training 1 Yes 2 No32f. Needs-Based Related Payments 1 Yes 2 No Items for Adults and Dislocated Workers Receiving Intensive and Training Services 332. Date of first intensive service YYYYMMDDNo SPIR Equivalent Record date of first WIA intensive service 333. Date of first training service YYYYMMDD29a. Date First Received Training MMDDYY 334. Established Individualized Training Account ITA 1 Yes 2 NoNo SPIR Equivalent Record 1 for yes if WIA ITA established. 335. Adult education basic skills and or literacy activities 1 Yes 2 No27a. Basic Skills Training If hours 0 record a 1 for yes. Adults and dislocated workers only. 336. On-the-job training 1 Yes 2 No27c. On-The-Job Training OJT If hours 0 record a 1 for yes. Adults and dislocated workers only. 337. Occupational skills training or skills upgrading retraining and or workplace training 1 Yes 2 No27b. Occupational Skills Training or 27e. Other Employment Skills Training If hours 0 in 27b or 27d record a 1 for yes. Adults and dislocated workers only. Items for Adults Dislocated Workers and Youth 338. Occupational skills training code 00000000031. Occupational Skills training code and type 000000000 Note use the first 9 digits here and the last digit below 339. Occupational skills training code type31a. Occupational skills Training Code Type See above. 111 5-digit OES code 2 5 or 6-digit O Net code 3 6-digit CIP code classroom training only 4 9-digit DOT code 0 None2 5-digit OES code No corresponding SPIR code 3 6-digit CIP code classroom training only 1 9-digit DOT code 6 None Items for Youth 340. Educational Achievement Services 1 Yes 2 No27a. Basic Skills Training If hours 0 record a 1 for yes Youth only 341. Employment services 1 Yes 2 No27b. Occupational Skills Training OR 27d. Work experience etc. OR 27e. Other Employment Skills Training If hours 0 in 27b or 27d or 27e record a 1 for yes Youth only 342. Received Summer Youth Employment Opportunities 1 Yes 2 No No SPIR Equivalent Record 1 for yes if receive summer employment opportunities under WIA 343. Additional support for youth services 1 Yes 2 NoNo SPIR Equivalent Report services provided under WIA. 344. Leadership services 1 Yes 2 NoNo SPIR Equivalent Report services provided under WIA. 345. Received follow-up services 1 Yes received 12 months of follow up services 2 No did not receive 12 months of follow up services No SPIR Equivalent Report services provided under WIA. Items for Adults Dislocated Workers and Youth 601 to 676 OutcomesAll outcomes must be reported using WIASRD instructions.