TEGL14-00-ch1AttachE.pdf

ETA Advisory File Text

Attachment E - Page 1 Attachment E October 1 2001 Revised Workforce Investment Act Title I-B Standardized Record Data WIASRD A Brief Explanation Why Information about an individual and their WIA title I-B experiences is used to Share program results with consumers taxpayers Congress and others with an interest in the program Compare results among WIA title I-B service providers States and with other federally funded programs and Evaluate and continuously improve services. This information is required by WIA. It is confidential and protected by all applicable privacy rules. Who A record is developed for dislocated workers and adults served by the program except for individuals receiving only self-service or informational activities. An individual record is required for each individual served using youth funds. What Only necessary information is required. Every effort has been made to streamline and simplify the content and format. An individual s record only expands if additional resources are used to provide more costly services. A few items specifically for dislocated workers and youth are included for those records. Governors State Boards and Local Boards may wish to add additional items to assist in the management of local or statewide initiatives or programs. Credit for services and outcomes provided by WIA title I-B services are reported. Services and outcomes obtained through program partners during the participation and performance outcome periods may be reported. When A record containing cumulative data must be submitted annually for individuals who exited during the program year and for individuals with additional outcome information who exited in previous program years. States are encouraged to submit records for all such exiters and previous exiters. However States have the option of submitting a sample of records according to the sampling guidelines in Appendix A. Although the data are submitted annually individual records will need to be updated more frequently as the data will be used to prepare quarterly reports in addition to the Annual Report. How The record is divided into three main sections Individual Information 100 series Activities and Services 300 series and Outcomes or results 600 series . At this time unused numbers in the 200 400 500 700 800 and 900 series aren t reserved and States and local areas may use these numbers for their own purposes. Later on ETA offices may use these item numbers if additional reporting items are added. Each section begins with items needed for all participants at the top of the section followed by information for individuals receiving additional services such as intensive and training services . Finally any items needed just for dislocated workers or youth appear at the end of each section. An applicability guide to show which items are required by groups described in WIA accompanies each item. Please see short notes on Attachment E - Page 2 grouping codes on the following page. A definition of the item and frequently asked questions appear on the same line. Programmers will also find a field size type marker in the item box. Technical instructions for preparing and submitting the record are contained in Appendix A. Note Regarding Required Items by Groups Data item required for the column group. C Core services other than informational or self-service only. I Intensive Services Data collection requirements for adults and dislocated workers are based on the type of services received T Training Services 14 to 18 Data collection requirements for youth are based on age at registration 19 to 21 Attachment E - Page 3 WIASRD Document Index Component Page Number Brief Explanation 1 Section I - Individual Information 4 Section II - Activities and Services Information 14 Section III A - Outcome Information for Adults Dislocated Workers and Older Youth Aged 19-21 at registration 26 Section III B - Outcome Information for Younger Youth Aged 14-18 at registration 34 Appendix A - General Instructions 39 Appendix B - Information Regarding Campaign Veteran Status 44 Appendix C - Reporting Services 45 Appendix D - Information That May Be Used for Determining Non-Traditional Employment 48 Appendix E - Youth Skills 53 Attachment E - Page 4 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers SECTION 1 - INDIVIDUAL INFORMATION 101 Individual identifier XXXXXXXXX O O O O O O The State will develop a process for assigning an identification number to each person. This identification number may be an encrypted Social Security number or another identification number developed by the State. This identification number for a person should be the same for every period of participation and in every local area and statewide program in the State. The ID number may include both numeric and alphabetic characters. 102 Date of birth YYYYMMDD O O O O O O 103 Gender 1 Male 2 Female O O O O O O 104 Individual with a disability 1 Yes 2 Yes and disability results in a substantial impediment to employment 3 No O O O O O O An individual with a disability means an individual with any disability as defined in section 3 of the Americans with Disabilities Act of 1990 42 U.S.C. 12102 . Record 1 for any individual who has a physical or mental impairment which substantially limits one or more of such person s major life activities or has a record of such an impairment or is regarded as having such an impairment. Record 2 if the individual has a physical or mental impairment which for such individual constitutes or results in a substantial impediment to employment. 105 Ethnicity Hispanic or Latino 1 Yes 2 No O O O O O O A person of Cuban Mexican Puerto Rican South or Central American or other Spanish culture in origin regardless of race. NOTE Ethnicity information Hispanic other is collected separately from race information. Individuals who indicate that they are Hispanic or Latino should also have the opportunity to select one or more racial categories. NOTE Information on ethnicity should be collected before information on race. What if an individual refuses to select an ethnicity category Missing data will be accepted as long as data are missing for only a small proportion of participants. Race Separate items for each of the following What if an individual is multi-racial Attachment E - Page 5 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers categories When self-reported information is used individuals shall be offered the option of selecting one or more racial designations. Recommended forms for the instruction accompanying the multiple response question are Amark one or more and ASelect one or more. What if an individual refuses to select a racial category Missing data will be accepted as long as data are missing for only a small proportion of participants. 106 American Indian or Alaska Native 1 Yes 2 No O O O O O O A person having origins in any of the original peoples of North America and South America including Central America and who maintains cultural identification through tribal affiliation or community recognition. 107 Asian 1 Yes 2 No O O O O O O A person having origins in any of the original peoples of the Far East Southeast Asia or the Indian Subcontinent e.g. India Pakistan Bangladesh Sri Lanka Nepal Sikkim and Bhutan . This area includes for example Cambodia China Japan Korea Malaysia the Philippine Islands Thailand and Vietnam. 108 Black or African American 1 Yes 2 No O O O O O O A person having origins in any of the black racial groups of Africa. 109 Hawaiian Native or other Pacific Islander 1 Yes 2 No O O O O O O A person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands. 110 White 1 Yes 2 No O O O O O O A person having origins in any of the of the original peoples of Europe the Middle East or North Africa. 111 Veteran status 1 Yes 180 days 2 Yes 180 days 3 No Record 1 if the individual is a person who served in the active U.S. military naval or air service for a period less than or equal to 180 days and who was discharged or released from such service under conditions other than dishonorable. Record 2 if the individual met the conditions described above for more than 180 days. 112 Campaign veteran 1 Yes 2 Yes Vietnam-era veteran 3 No Record 1 if the individual is a veteran who served on active duty in the U.S. armed forces during a war or in a campaign or expedition for which a campaign badge or expeditionary medal has been authorized as identified and listed by the Office of Personnel Management OPM . Please see Appendix B for the current Attachment E - Page 6 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers list as of 01 07 2000. For campaigns occurring after this date updated information may be obtained on the OPM web site http www.opm.gov veterans html vgmedal2.htm. Record 2 if the individual served in the active U.S. military naval or air service and who was discharged or released from such service under conditions other than dishonorable during the Vietnam-era the period beginning on February 28 1961 and ending on May 7 1975 in the case of a veteran who served in the Republic of Vietnam during that period and the period beginning on August 5 1964 and ending on May 7 1975 in all other cases . Note If both codes 1 and 2 apply record 2 for Vietnam-Era Veteran. 113 Disabled veteran 1 Yes 2 Yes special disabled 3 No Record 1 if the individual is a veteran who is entitled to compensation regardless of rate include those rated at 0 for a disability under laws administered by the Department of Veterans Affairs DVA or who was discharged or released from active duty because of a service-connected disability. Record 2 if the individual is rated at 30 or more by the DVA or at 10 or 20 percent for a serious employment disability. 114 Recently separated veteran 1 Yes 2 No A veteran who applied for participation under WIA title I within 48 months after discharge or release from active U.S. military naval or air service. 115 Employment status at registration 1 Employed 2 Not employed Employed. An employed individual is currently working as a paid employee or who works in his or her own businesses or profession or on his or her own farm or works 15 hours or more per week as an unpaid worker on a farm or in an enterprise operated by a member of the family or is one who is not working but has a job or business from which he or she was temporarily absent because of illness bad weather vacation labor-management dispute or personal reasons whether or not paid by the employer for time-off and whether or not seeking another job. Not employed. An individual who does not meet the definition of employed or who although employed has received notice of termination of employment. NOTE This item is used to calculate some of the core indicators of performance for adults and older youth. Attachment E - Page 7 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers NOTE This information is to be collected from the registrant at registration not from wage records. 116 Limited English language proficiency 1 Yes 2 No An individual who has limited ability in speaking reading writing or understanding the English language and a whose native language is a language other than English or b who lives in a family or community environment where a language other than English is the dominant language. 117 Single parent 1 Yes 2 No A single separated divorced or widowed individual who has primary responsibility for one or more dependent children under age 18. 118 Unemployment compensation programs U.C. 1 Eligible claimant referred by WPRS 2 Eligible claimant not referred by WPRS 3 Exhaustee 4 Neither claimant nor exhaustee O O O O Authorized under State unemployment compensation laws in accordance with applicable Federal law . Record 1 if the individual is an eligible U.C. claimant referred by the Worker Profiling and Reemployment Services WPRS system. Record 2 if the individual is an eligible U.C. claimant but was not referred by WPRS. Record 3 if the individual exhausted their U.C. benefits. Record 4 if the individual was neither an U.C. claimant nor an exhaustee. An eligible U.C. claimant is an individual who has been determined to be monetarily eligible for benefit payments under one or more State or Federal unemployment compensation programs and whose benefit year or compensation by reason of an extended duration period has not ended and who has not exhausted his her benefit rights. 119 Low income 1 Yes 2 No O O O A registrant in one or more of the following categories WIA section 101 25 A receives or is a member of a family which receives cash payments under a Federal State or local income-based public assistance program B received an income or is a member of a family that received a total family income for the six-month period prior to registration for the program involved exclusive of unemployment compensation child support payments payments described in subparagraph A and old-age and survivors insurance benefits received under section 202 of the Social Security Act 42 U.S.C. 402 that in relation to family size does not exceed the higher of Attachment E - Page 8 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers I the poverty line for an equivalent period or II 70 percent of the lower living standard income level for an equivalent period C is a member of a household that receives or has been determined within the 6-month period prior to registration for the program involved to be eligible to receive Food Stamps under the Food Stamp Act of l977 7 U.S.C. 2011 et seq. D qualifies as a homeless individual as defined in subsections a and c of section 103 of the Stewart B. McKinney Homeless Assistance Act 42 U.S.C. 11302 or E is a foster child on behalf of whom State or local government payments are made. May an individual with a disability whose family does not meet income eligibility criteria under the Act be eligible for priority as a low income adult Yes. Even if the family of an individual with a disability does not meet the income eligibility criteria the individual with a disability is to be considered a low-income individual if the individual s own income 1 Meets the income criteria established in WIA section 101 25 A or B but is a member of a family whose income does not meet those requirements. WIA sec. 101 25 F . Public assistance recipient Separate items for each of the following two categories Record 1 for Yes if the participant is listed on the grant and or is receiving assistance under any of the following programs at any time during participation. While this information may be updated during participation such updating is not required. Self-reported information will be acceptable for reporting. Do not include foster child payments. NOTE Record 1 for Yes for every public assistance program from which the individual is receiving assistance. 120 Temporary Assistance to Needy Families TANF 1 Yes 2 No O O O Also include participants who were referred by the TANF agency participated in the TANF assessment program as a requirement prior to opening a TANF grant and who received support services from the TANF agency. 121 General Assistance GA State local government Refugee Cash Assistance RCA Supplemental Security Income SSI-SSA title XVI O O O Record 1 for Yes if the participant receives cash assistance from one or more of these sources. Attachment E - Page 9 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers 1 Yes 2 No 122 Pell Grant recipient 1 Yes 2 No The individual is or has been notified s he will be receiving a Pell Grant. NOTE This item may be updated at any time while the individual is receiving WIA services except follow-up services . Record yes if the individual received a Pell grant at any time during WIA participation. NOTE Section 663.310 of the WIA Final Rule title 65 FR 49404 - 49405 August 11 2000 describes which adults and dislocated workers may receive WIA-funded services. Those who are unable to obtain grants assistance from other sources including Pell grants are discussed in paragraph d of section 663.310. Section 663.320 of the same document lists the requirements for coordination of WIA funds with Pell Grants. NOTE The receipt of a Pell grant may not disqualify a participant from eligibility for WIA-funded training if the Pell Grant recipent chooses to use the grant for experiences other than tuition. 123 Highest school grade completed 00 No school grade completed 01-11 Number of elementary secondary school grades completed 12 High school graduate 88 Attained certificate of equivalency for a high school degree e.g. GED 13-15 Number of school years completed. 16 Bachelor s degree or equivalent 17 Education beyond the Bachelor s degree O Codes 13 to 15 include college or full-time technical or vocational school. Codes 13 to 15 should not be used for individuals who are not high school graduates unless they attained a college degree. How should individuals who completed 12th grade but did not receive a diploma or equivalent be coded These individuals should be coded A11 to indicate that they did not receive a diploma or equivalent. How should Certificates of Completion or Individual Education Program IEP Diplomas be reported Participants with a disability who successfully completed an Individual Education Program IEP for youth with disabilities are to be coded as A12 . Additional Individual Information Needed For Dislocated Workers and Displaced Homemakers Items 124 and 125 are to be completed for dislocated workers and displaced homemakers only. Attachment E - Page 10 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers 124 Displaced homemaker 1 Yes 2 No An individual who has been providing unpaid services to family members in the home and who- S has been dependent on the income of another family member but is no longer supported by that income and 2 is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. 125 Date of actual qualifying dislocation YYYYMMDD The last day of employment at the dislocation job. If there is no dislocation job e.g. displaced homemakers leave blank. How should dislocated workers who are still employed at registration be reported Leave blank until qualifying dislocation takes place and then record the actual dislocation date. NOTE When determining preprogram quarters for performance measurement the registration date will be used instead of the dislocation date when the dislocation date is missing or occurs after the registration date. Additional Individual Information Needed For Youth Items 126 to 131 are for individuals served by the youth program. 126 Homeless individual and or a runaway youth 1 Yes 2 No An individual who lacks a fixed regular adequate night time residence and any individual who has a primary night time residence that is a publicly or privately operated shelter for temporary accommodation an institution providing temporary residence for individuals intended to be institutionalized or a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings. Also includes a runaway youth. NOTE Does not include a person imprisoned or detained under an Act of Congress or State law. 127 Offender 1 Yes 2 No An individual 1 who is or has been subject to any stage of the criminal justice process for whom services under WIA may be beneficial or 2 who requires assistance in overcoming artificial barriers to employment resulting from a record of arrest or conviction. 128 Pregnant or parenting youth An individual who is under 22 years of age and who is pregnant or a youth male Attachment E - Page 11 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers 1 Yes 2 No or female who is providing custodial care for one or more dependents under age 18. 129 Youth who needs additional assistance 1 Yes 2 No A youth aged 14-21 who requires additional assistance to complete an educational program or to secure and hold employment as defined by State or local policy. If the State Board defines a policy the policy must be included in the State Plan. 130 Education status at time of registration 1 Student H.S. or less 2 Student attending post-H.S. 3 Not attending school H.S. dropout 4 Not attending school H.S. graduate 1. The individual has not received a secondary school diploma or its recognized equivalent and is attending any school including elementary intermediate junior high school secondary or postsecondary or alternative school or program whether full or part-time or is between school terms and intends to return to school. 2. The individual has received a secondary school diploma or its recognized equivalent and is attending a postsecondary school or program whether full or part-time or is between school terms and intends to return to school. 3. The individual is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. 4. The individual is not attending any school and has either graduated from high school or holds a GED. 131 Basic literacy skills deficiency as defined in 664.205 1 Yes 2 No The individual meets the State or local level definition of basic literacy skills deficient. This definition may establish such criteria as are needed to address State or local concerns and must include a determination that an individual S Computes or solves problems reads writes or speaks English at or below the 8th grade level on a generally accepted standardized test or a comparable score on a criterion-referenced test or S Is unable to compute or solve problems read write or speak English at a level necessary to function on the job in the individual s family or in society. In cases where the State Board establishes State policy on this criterion the policy must be included in the State plan. WIA sections 101 13 C i 101 19 and section 112 b 18 A Note Grade level scores below 9.0 e.g. 8.9 should be considered as at or below the 8th grade level. Attachment E - Page 12 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers SECTION II - ACTIVITY AND SERVICES INFORMATION Items 302 303 and 333 are used to calculate performance on WIA core indicators. 301 ETA-assigned Local Board Statewide code 00000 O O O O O O Example for State with FIPS code 36 New York For federal funds sent to States for use at the local area Adults - 36005 36010 36015 etc. Youth - 36005 36010 36015 etc. Dislocated Workers - 36005 36010 36015 etc. For federal funds sent to States for statewide 15 activities Statewide activities Youth displaced homemakers incumbent workers other - 36903 Rapid Response including additional assistance - 36902 National Emergency Grant - 36901 NOTE If the individual was served by the local area and also by other non-local funds e.g. statewide funds or a national emergency grant record the code for the Local Board and not one of the special codes specified above. NOTE If the individual was jointly served by two or more local areas record the code for the local area in which the individual resides. This instruction is not intended to determine how the state measures performance for these local areas. Will ETA use the same codes for WIA as were used for JTPA A Local Board code will be the same as the JTPA SDA code if there is no change in the geographic area. 302 Date of WIA title I-B registration YYYYMMDD O O O O O O When must the individual be registered Registration is the process for collecting information to support a determination of eligibility. This information may be collected through methods that include electronic data transfer personal interview or an individual s application. Adults and dislocated workers who receive services funded under title I other than self-service or informational activities must be registered and determined eligible. 20 CFR 663.105 a and b 65 FR49403 August 11 2000 All youth participants must be registered. Thus youth must be registered when they start to receive any youth services. 20CFR 664.215 65 FR 49412 August 11 2000 Attachment E - Page 13 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers What date should be recorded as the registration date The registration date should be the date of the first WIA title I-B service other than informational or self-service activities for adults and dislocated workers . Which adult and dislocated worker core services are informational or self-service and thus do not require registration Self-service and informational activities are those core services that are made available and accessible to the general public that are designed to inform and educate individuals about the labor market and their employment strengths weaknesses and the range of services appropriate to their situation and that do not require significant staff involvement with the individual. What are examples of core services that would require registration Core services requiring registration include S Staff-assisted job search and placement assistance including career counseling S Staff-assisted job referrals such as testing and background checks S Staff-assisted job development working with employer and job-seeker and S Staff-assisted workshops and job clubs. See Appendix C for additional guidance in categorizing services. 303 Date of WIA exit YYYYMMDD The last date on which WIA title I or partner services excluding follow-up services were received by the individual. There are two ways to determine exit 1. a participant who has a date of case closure completion or known exit from WIA-funded or non-WIA funded partner services within the quarter hard exit or 2. a participant who does not receive any WIA-funded or non-WIA funded partner services for 90 days and is not scheduled for future services except follow-up services soft exit . Participants who have a planned gap in service of greater than 90 days should not be considered as exited if the gap in service is due to a delay before the beginning of training or a health medical condition that prevents an individual from participating in services. Service providers should document any gap in service that occurs and indicate the reason for the gap in service. Participants who exit from services because they are incarcerated deceased or have a health medical Attachment E - Page 14 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers condition that prevents the individual from participating in services should be excluded from the measures. Once a participant has not received any WIA- funded or partner-funded services except follow-up services for 90 days and there is no planned gap in service or the planned gap in service is for reasons other than those specified above that participant has exited WIA for the purposes of measurement in 15 of the 17 core measures the younger youth skill attainment rate and employer customer satisfaction measures are not based on exit . How should gaps in service be documented State and local programs should document any gap over 90 days and indicate the reason for the gap in service. May an individual be exited when WIA title I-B services are over but partner services continue Receipt of partner services called for in the WIA service plan can extend the exit date which triggers measurement of outcomes. However the person should exit from WIA when the services in the WIA service plan are finished even if other partner services continue. Thus a hard exit may be recorded whenever the service plan is finished. WIA title I-B Participation Items 304-313 are used to identify individuals served by one or more of the WIA title I-B funds. 304 Adult Local 1 Yes 2 No O O Services to adults provided by funds allocated to local areas under WIA section 133 b 2 A 305 Dislocated Worker Local 1 Yes 2 No O O Services to dislocated workers provided by funds allocated to local areas under WIA section 133 b 2 B 306 Youth Local 1 Yes 2 No O O Services to youth provided by funds allocated to local areas under WIA section 128 b . 307 Youth Statewide 15 Activities 1 Yes 2 No O O WIA section 134 a NOTE This item need not be recorded as yes if the individual is served by a local area with statewide funds passed down from the state to the local area. 308 Displaced Homemaker Statewide 15 Activities 1 Yes 2 No O O O O O WIA section 134 a 3 A vi I NOTE This item need not be recorded as yes if the individual is served by a local area with statewide funds passed down from the state to the local area. Attachment E - Page 15 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers 309 Incumbent Worker Statewide 15 Activities 1 Yes 2 No O O O O O O WIA section 134 a 3 A iv I NOTE This item need not be recorded as yes if the individual is served by a local area with statewide funds passed down from the state to the local area. NOTE Individuals served only with these funds should not be reported. 310 Other Statewide 15 Activities 1 Yes 2 No O O O O O O Record yes if activities i.e. adult or dislocated worker activities funded with State 15 reserve funds are provided to individuals eligible for WIA title I-B services except for youth activities displaced homemaker activities and incumbent worker activities. WIA section 134 a 3 A viii NOTE This item need not be recorded as yes if the individual is served by a local area with statewide funds passed down from the state to the local area. 311 Rapid Response 1 Yes O O An individual who participated in rapid response activities authorized at WIA section 134 a 2 A i . These activities could occur prior to or subsequent to registration. 312 Rapid Response - Additional Assistance 1 Yes 2 No O O An individual who participated in a program funded by the State under WIA section 134 a 2 A ii . Note This item need not be recorded as yes if the individual is served by a local area with funds passed down from the State to the local area. 313a National Emergency Grant 0000 Project I.D. Number see special instructions for recording individuals served by more than one National Emergency Grants and or National Reserve Account Grants 313b Second National Emergency Grant 0000 Project I.D. Number O O WIA title I-D section173 Record the four digits of the original Project I.D. Number assigned to the National Emergency Grant. For example an Utah projects may be numbered UT-02 so the WIASRD entry would be UT02. Leave blank if none of the individual s services were participated in services provided by a National Emergency Grant. Attachment E - Page 16 Required Items by Group Adult Dislocated Worker Youth Definitions Item C I T C I T 14 - 18 19 - 21 Questions and Answers 313c Third National Emergency Grant 0000 Project I.D. Number What if additional Project I.D. Numbers are assigned to the same project Continue to use the project s original Project I.D. Number. What if an individual is coenrolled in two or more National Emergency Grants Record the Project I.D. Number for the first grant in which the individual participated in Item 312a. Then record the Project I.D. Number for the second grant in which the individual participated in Item 312b. Then record the Project I.D. Number for the third grant in which the individual participated in Item 312c. If the individual participated in more than three grants record only the first three grants. Only one WIASRD record should submitted. What if an individual participated in one or more JTPA National Reserve Account NRA Grant Record the 4-digit Grant Number which is made up of the last four digits of the original Notice of Obligation NOO Number assigned to the project e.g. if the NOO number is 41-95-02 the WIASRD entry is 9502 . If additional NOO Numbers are assigned to the same project due to increasing the funds for the project participants should continue to be enrolled in the project s original NOO number. Only one WIASRD record should be submitted. What if an individual participated in both NRA and NEG grants Record up to three NRA and NEG numbers using the conventions described above. Only one WIASRD record should be submitted. WIA Partner Program Participation The WIASRD is designed to provide States and local areas the opportunity to track and report on services that WIA title I-B participants receive from partner programs. While tracking and reporting services is optional it can be advantageous because receipt of tracked partner services can be used to avoid soft exits under WIA title I-B. For example an individual might be registered for WIA title I-B and receive some services and go on to receive adult literacy services from WIA title II. If WIA title II services are not tracked the exit date occurs when WIA title I-B services are finished. If WIA title II services are tracked and reported then 1 the individual is defined as an exiter from WIA title I-B if there are neither WIA title I-B nor WIA title II services for 90 days and 2 the exit date is the last date on which either WIA title I-B services or WIA title II services were received. Attachment E - Page 17 What partner services may be tracked and reported Record only those programs that fund activities coordinated with the individual s WIA title I-B activities possibly through a formal coenrollment by inclusion in the individual s WIA service plan or through follow-up services. Do not report partner services that the individual obtains on his her own or that are not coordinated with the individual s WIA title I-B activities. Can all partner services be used to extend the exit date The only partner services that can extend the exit date are those services that would extend the exit date if they were funded by WIA title I-B. These include services that would qualify under WIA as core services other than informational or self-service intensive services training services or youth activities except for follow-up services . They also include similar employment and training activities such as Adult Literacy Training. They do not include services that provide income support e.g. Food Stamps TANF grants Unemployment Compensation . Services should be recorded cumulatively. A yes should be recorded for each source of service. Partner services received before WIA registration may be reported if known. Do not report sources that funded only core services classified as informational or self-service. NOTE When partner services are tracked and reported receipt of partner services can be counted just like WIA services when determining the exit date. 314 Adult Education 1 Yes WIA title II Leave blank if the answer is no or the answer is not known. 315 Job Corps 1 Yes WIA title I-C Leave blank if the answer is no or the answer is not known. 316 Migrant Seasonal Farmworker Programs 1 Yes WIA title I-D section 167 Leave blank if the answer is no or the answer is not known. 317 Native American Programs 1 Yes WIA title I-D section 166 Leave blank if the answer is no or the answer is not known. 318 Veterans Programs 1 Yes labor exchange 2 Yes VWIP 1. Services provided by DVOP LVER WIA section 121 b 1 B ix 2. Provided training services under WIA section 168 Leave blank if the answer is no or the answer is not known. 319 Trade Adjustment Act TAA 1 Yes Services funded by the Trade Adjustment Act WIA section 121 b 1 B viii Leave blank if the answer is no or the answer is not known. 320 NAFTA-TAA 1 Yes Services funded by NAFTA-TAA WIA section 121 b 1 B viii Leave blank if the answer is no or the answer is not known. 321 Vocational Education 1 Yes Services funded by Carl D. Perkins Vocational and Applied Technology Education Act 20 U.S.C. 2471 WIA section 121 b 1 B vii Leave blank if the answer is no or the answer is not known. Attachment E - Page 18 322 Vocational Rehabilitation 1 Yes Programs authorized under parts A and B of title I of the Rehabilitation Act of 1973 29 USC 720 et seq. WIA title IV and section 121 b 1 B iv Leave blank if the answer is no or the answer is not known. 323 Wagner-Peyser Act 1 Yes Services funded under the Wagner-Peyser Act 29 USC 49 et seq. WIA section 121 b 1 B ii Leave blank if the answer is no or the answer is not known. 324 Welfare-to-Work Participant 1 Yes As described in 20 CFR Part 645 WIA section 121 b 1 B v Leave blank if the answer is no or the answer is not known. 325 Employment and Training programs carried out under The Community Services Block Grant Act 1 Yes 42 U.S.C. 9001 et seq. WIA section 121 b 1 x Leave blank if the answer is no or the answer is not known. 326 Employment and Training programs carried out by The Dept. of Housing and Urban Development1 Yes Any employment and training services funded by the Department of Housing and Urban Development WIA section 121 b 1 B xi Leave blank if the answer is no or the answer is not known. 327 Title V activities 1 Yes Title V of the Older Americans Act of 1965 42 U.S.C. 3056 et seq. WIA section 121 b 1 B vi Leave blank if the answer is no or the answer is not known. 328 Employment and training services related to Food Stamps 1 Yes Record yes if the individual receives employment and training services from the Food Stamps program or was referred by the Food Stamps program to WIA for employment and training services. WIA section 121 b 2 B iii Leave blank if the answer is no or the answer is not known. NOTE This item is not intended to record receipt of Food Stamps. 329 Other non-WIA programs 1 Yes Any non-WIA program not listed above that provided the individual with services authorized under WIA. Record only those programs that fund activities coordinated with the individual s WIA title I activities possibly through a formal coenrollment by inclusion in the individual s WIA service plan or through follow- up services. Leave blank if the answer is no or the answer is not known. 330 Supportive services except needs-related payments received 1 Yes 2 No This item only applies to individuals who received WIA title I-B-funded supportive services. WIA sections 101 46 and 134 e 2 For adults and dislocated workers supportive services include services such as transportation child care dependent care and housing that are necessary to Attachment E - Page 19 enable an individual to participate in activities authorized under WIA title I consistent with the provisions of WIA title I. Needs-related payments although categorized by the Act as supportive services should not be reported in this item because they are reported separately. Supportive services for youth as defined in WIA section 101 46 may include linkages to community services assistance with transportation assistance with child care and dependent care assistance with housing referrals to medical services and assistance with uniforms or other appropriate work attire and work-related tools including such items as eye glasses and protective eye gear. 20CFR 664.440 65 FR 49413 August 11 2000 331 Needs-related payments Adults Dislocated Workers in training services or stipends Youth in training 1 Yes 2 No This item only applies to individuals who received WIA title I-B-funded needs related payments. Items for Adults and Dislocated Workers Receiving Intensive and Training Services All appropriate WIA title I-B services should be recorded below. When receipt of partner services is recorded above the appropriate activity below should also be checked. Partner services received before WIA registration may be recorded if known. Thus the dates of the first intensive and training service may be before the registration date. 332 Date of first intensive service YYYYMMDD The date the individual began receiving intensive services. Leave blank if the individual did not receive intensive services. 333 Date of first training service YYYYMMDD The date the individual began receiving training services. Leave blank if the individual did not receive training services. 334 Established Individual Training Account ITA 1 Yes 2 No Record yes if any of the individual s services were purchased utilizing an Individual Training Account established for adults or dislocated workers and funded by WIA title I. 335 Adult education basic skills and or literacy activities 1 Yes 2 No Record yes if the individual received adult education basic skills and or literacy skills. NOTE WIA section134 d 4 D vii stipulates that adult education and literacy activities be provided in combination with other training services except that customized training is not a qualifying training activity to receive these services. 336 On-the-job training 1 Yes 2 No Training by an employer that is provided to a paid participant while engaged in productive work in a job that A provides knowledge or skills essential to the full and adequate performance of the job B provides reimbursement to the employer of up to 50 percent of the wage rate of the participant for the extraordinary costs of providing the training and additional supervision related to the training and Attachment E - Page 20 C is limited to the period of time required for a participant to become proficient in the occupation for which the training is being provided. In determining the appropriate length of the contract consideration should be given to the skill requirements of the occupation the academic and occupational skill level of the participant prior work experience and the participant s individual employment plan. WIA sections 101 31 20 CFR 663.700 a and c 65 FR49409 August 11 2000 337 Occupational skills training or skills upgrading retraining and or workplace training 1 Yes 2 No Include the receipt of the following types of services in this category S Occupational skills training including training for nontraditional employment S Programs that combine workplace training with related instruction which may include cooperative education programs S Training programs operated by the private sector S Skill upgrading and retraining S Entrepreneurial training S Job readiness training and S Customized training conducted with a commitment by an employer or group of employers to employ an individual upon successful completion of the training. Items for Adults Dislocated Workers and Youth 338 Occupational skills training code 000000000 The 6 digit Standard Occupational Classification SOC code 8 digit O Net 3.0 Code 9-digit DOT code the 5-digit OES code or the 5 or 6-digit O NET code that best describes the training occupation for adults and dislocated workers who received on-the-job training or occupational skills training and youth who received employment services related to a specific occupation. If the participant received classroom occupational skills training any of these or the 6-digit CIP code that best describes the training should be recorded. If training was provided for more than one occupation record the code for the last significant occupational training. Note Occupation codes should be recorded without including hyphens or periods. The occupation code should be reported for individuals receiving occupational skills training on-the-job training or youth employment services if appropriate. If no specific occupational skills training was received record 999999999. 339 Occupational skills training code type 1 6 digit SOC code 2 8 digit O Net 3.0 Code 3 6-digit CIP code classroom training only 4 9-digit DOT code 5 5-digit OES code The type of code used to report item 338. NOTE The use of SOC O NET 3.0 or CIP codes is encouraged as the DOT and OES code systems will be phased out. Attachment E - Page 21 6 5 or 6-digit O Net98 code 0 None Youth Services 340 Educational achievement services 1 Yes 2 No Educational achievement services include but are not limited to S Tutoring study skills training and instruction leading to secondary school completion including dropout prevention strategies and S Alternative secondary school offerings. 341 Employment services 1 Yes 2 No Preparation for and success in employment services include but are not limited to S Paid and unpaid work experiences including internships and job shadowing and S Occupational skill training. 342 Received summer youth employment opportunities 1 Yes 2 No Record yes for youth who received summer employment opportunities. 343 Additional support for youth services 1 Yes 2 No Supports for youth services include but are not limited to S Adult mentoring for a duration of at least twelve 12 months that may occur both during and after program participation S Comprehensive guidance and counseling including drug and alcohol abuse counseling as well as referrals to counseling as appropriate to the needs of the individual youth. 344 Leadership development opportunities 1 Yes 2 No Leadership development opportunities are opportunities that encourage responsibility employability and other positive social behaviors such as a Exposure to postsecondary educational opportunities b Community and service learning projects c Peer-centered activities including peer mentoring and tutoring d Organizational and team work training including team leadership training e Training in decision-making including determining priorities and f Citizenship training including life skills training such as parenting work behavior training and budgeting of resources. 345 Received follow-up services 1 Yes received 12 months of follow up services 2 No did not receive 12 months of follow up services Follow-up services for youth may include the leadership development and supportive service activities listed in sections 664.420 and 664.440 regular contact with a youth participant s employer including assistance in addressing work-related problems that arise assistance in securing better paying jobs career development and further education work-related peer support groups adult mentoring and tracking the progress of youth in employment after training. WIA section 129 c 2 I 20 CFR 664.450 a 65 FR 49414 August 11 2000 Attachment E - Page 22 NOTE Leave this item blank if the youth has not exited or has exited and is still receiving follow-up services but has not yet received 12 months of follow-up services. NOTE If a youth reenrolls in WIA within 12 months of exit record 1 for yes if follow-up services were provided throughout the period from exit to reenrollment. SECTION IIIA - PROGRAM OUTCOMES FOR ADULTS 18 and over DISLOCATED WORKERS AND OLDER YOUTH 19-21 These outcomes are for all persons receiving adult services who are individuals 18 and over dislocated workers and for older youth 19-21 at registration receiving youth services. Outcomes are keyed to the exit quarter not a reporting item . Definition The Exit Quarter is the quarter in which the exit date Item 303 takes place. This exit date is the last date of WIA funded or partner funded services received except follow-up services . 601 Employed in quarter after exit quarter 1 Yes 2 No 3 Individual has exited but employment information is not yet available The individual should be considered as employed if wage records for the quarter after exit show earnings greater than zero. Wage records will be the primary data source for tracking employment in the quarter after exit. If individuals are not found in the wage records States may use supplemental data sources. Code 3 may be used if the State has not yet matched with wage records for the appropriate quarter or the 30-day period to collect supplemental data has not expired. See Item 602 for a description of acceptable supplemental data sources. When supplemental sources are used individuals should be counted as employed if in the calendar quarter after exit they did any work at all as paid employees i.e. received at least some earnings worked in their own business profession or worked on their own farm. 602 Source of supplemental data 1 Case management follow-up services surveys of participants and or verification with the employer. 2 Record sharing and or automated record matching with administrative records Leave this item blank if wage records were used to report Item 601. While the majority of employment in a State s workforce will be covered in the UI wage records certain types of employers and employees are excluded by Federal standards or are not covered under a State s UI law. Uncovered employment typically includes Federal employment postal service military railroad self employment some agricultural employment and employment where earnings are primarily based on commission. States have flexibility in choosing the methods used to obtain information on participants in uncovered employment. Examples include 1 Case management follow-up services and surveys of participants to determine that the participant are employed or 2 Record sharing and or automated record matching with other employment and Attachment E - Page 23 administrative databases to determine employment. These databases include but are not limited to Office of Personnel Management Federal Career Service United States Postal Service Railroad Retirement System State Department of Revenue or Tax State income tax for self-reported occupations U.S. Department of Defense and Government Employment Records State government local government judicial employment public school employment etc. . Note Data from these sources that provides information on quarterly earnings should be considered as wage record information not as supplemental data. Employment Information The information in Items 603 to 607 should be recorded if the individual is reported as employed in the quarter after exit Item 601 . This information can be based on any job held after exit. It is not necessarily the same job recorded in Item 601. This information can be based on information derived from case management follow-up services or other sources. It is not necessary to wait until information on Item 601 employed in quarter after exit is available before collecting this information. 603 Occupational code if available 000000000 The occupational code that best describes the individual s employment. Occupation can be recorded using 6-digit Standard Occupational Classification SOC codes 8 digit O Net 3.0 codes 9-digit DOT codes 5-digit OES codes or 5- or 6-digit O Net98 codes. The occupation code should be reported if an occupation code was obtained for the job. Note Occupation codes should be recorded without including hyphens or periods. 604 Occupational code type 1 6 digit SOC code 2 8 digit O Net 3.0 Code 4 9-digit DOT code 5 5-digit OES code 6 5 or 6-digit O Net98 code The type of occupation code used for Item 603. NOTE The use of SOC or O NET 3.0 codes is encouraged as the DOT and OES code systems will be phased out. 605 Entered training-related employment 1 Yes 2 No 8 Training did not impart job-specific skills 9 Relationship of employment to training Training-related employment is employment in which the individual uses a substantial portion of the skills taught in the training received by the individual. Leave blank if the individual did not receive training services. Code 8 may be used for training that did not impart job-specific skills such as job readiness training. Attachment E - Page 24 cannot be determined 606 Method used to determine training-related employment 1 Comparison of the occupation codes between the training activity and the job 2 Comparison of the industry of employment with the occupation of training using an appropriate crosswalk 3 Other appropriate method Training-related employment may be determined by any appropriate method or methods selected by the State including comparison of the occupation of employment with the occupation of training comparison of the industry of employment with the occupation of training using valid crosswalks by a comparison of the job s activities with the skills taught in the training program or other method. Leave blank if the individual did not receive training services. 607 Entered non-traditional employment 1 Yes 2 No Employment in an occupation or field of work for which individuals of the participant s gender comprise less than 25 of the individuals employed in such occupation or field of work WIA section 101 26 . Nontraditional employment can be based on either local or national data. Appendix D provides national information that at the State s option can be used to determine nontraditional employment from the occupation code. Can males enter nontraditional employment Both males and females can be in nontraditional employment. 608 Employed in third quarter after exit quarter 1 Yes 2 No 3 Individual has exited but employment information is not yet available Wage records will be the primary data source for tracking employment in the third quarter after exit. If individuals are not found in the wage records States may use supplemental data sources. Code 3 may be used if the State has not yet matched with wage records for the appropriate quarter or the 30-day period to collect supplemental data has not expired. See Item 602 for a description of acceptable supplemental data sources. When supplemental sources are used individuals should be counted as employed if in the third calendar quarter after exit they did any work at all as paid employees i.e. received at least some earnings worked in their own business profession or worked on their own farm. 609 Source of supplemental data 1 Case Management follow-up services surveys of participants and or verification with the employer. 2 Record sharing and or automated record matching with administrative records Leave this item blank if wage records were used to report Item 608. See Item 602 for definitions 610 Employed in fifth quarter after exit quarter 1 Yes 2 No 3 Individual has exited but employment information is not yet available Wage records will be the primary data source for tracking employment in the fifth quarter after exit. If individuals are not found in the wage records States may use supplemental data sources. See Item 602 for a description of acceptable supplemental data sources. Attachment E - Page 25 When supplemental sources are used individuals should be counted as employed if in the fifth calendar quarter after exit they did any work at all as paid employees i.e. received at least some earnings worked in their own business profession or worked on their own farm. 611 Source of supplemental data 1 Case Management follow-up services surveys of participants and or verification with the employer. 2 Record sharing and or automated record matching with administrative records Leave this item blank if wage records were used to report Item 610. See Item 602 for information regarding the use of supplemental data. Total earnings from wage records for the The total earnings in the quarter as determined from wage records. Wage record information can be obtained from the State other States other entities maintaining wage record systems or from Wage Record Interchange System WRIS . Earnings from all employers of the individual should be summed. What if the individual appears in several different wage record systems e.g. systems in two different States Earnings from these different sources of wage records should be summed for each quarter. NOTE The State is required to access these data from its own wage record system accessing data from other wage record systems is optional but recommended. NOTE States should not wait until exit to obtain preprogram data because preprogram earnings data may not be easily available at exit for individuals with long periods of participation. Instead States should obtain preprogram data as soon after registration as the data become available and reasonably complete. 612 Third quarter prior to registration 00000.00 Total earnings in the third quarter before registration for adults older youth and dislocated workers without a dislocation date before the registration date. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. Leave this item blank if it does not apply. 613 Third quarter prior to dislocation 00000.00 Earnings in the third quarter before dislocation for dislocated workers. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. Leave this item blank if it does not apply. Record Item 612 for dislocated workers without a dislocation date before the registration date. Note Item 612 must also be recorded for dislocated workers served with both dislocated worker and adult funds. Attachment E - Page 26 614 Second quarter prior to registration 00000.00 Total earnings in the second quarter before registration for adults older youth and dislocated workers without a dislocation date before the registration date. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. Leave this item blank if it does not apply. 615 Second quarter prior to dislocation 00000.00 Earnings in the second quarter before dislocation for dislocated workers. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. Leave this item blank if it does not apply. Record Item 614 for dislocated workers without a dislocation date before the registration date. NOTE Item 614 must also be recorded for dislocated workers served with both dislocated worker and adult funds. 616 First quarter following the exit quarter 00000.00 Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. 617 Second quarter following the exit quarter 00000.00 Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. 618 Third quarter following the exit quarter 00000.00 Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. 619 Fourth quarter following the exit quarter 00000.00 Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. 620 Fifth quarter following the exit quarter 00000.00 Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual s earnings were over 99 998.00. 621 Type of recognized educational occupational certificate credential diploma degree attained 1 High school Diploma Equivalency GED 2 AA or AS Diploma Degree 3 BA or BS Diploma Degree 4 Occupational Skills License 5 Occupational Skills Certificate or Credential 6 Other 8 No credential received individual received training. A credential is defined as any nationally recognized degree or certificate or a State locally recognized credential. Credentials will include but are not limited to a high school diploma GED or other recognized equivalents postsecondary degrees recognized skills standards licensure apprenticeship or industry recognized certificates. States should include all State Education Agency recognized credentials. In addition States should work with local Workforce Investment Boards to encourage certificates to recognize successful completion of the training services listed above that are designed to equip individuals to enter or re-enter employment retain employment or advance into better employment. Attachment E - Page 27 9 N A individual did not receive training Credential must be obtained either during participation or by the end of the third quarter after exit from services other than follow-up services . How should the credential information be obtained States and localities have flexibility in choosing the methods used to collect data on credential. Examples of methods include 1 case management follow-up services and surveys of a participant to determine that the individual received a credential or 2 record sharing and or automated record matching with administrative other databases to determine that the participant has received a credential. 622 Other reasons for exit 1 Institutionalized 2 Health medical 3 Deceased 8 Reservists called to active duty who choose not to return to WIA Institutionalized The participant is residing in an institution or facility providing 24-hour support such as a prison or hospital and is expected to remain in that institution for at least 90 days. Health medical The participant is receiving medical treatment that precludes entry into unsubsidized employment or continued participation in WIA. Does not include temporary conditions expected to last for less than 90 days. Note States may define and use additional codes for this item. 623 In postsecondary education or advanced training in quarter after exit 1 In advanced training 2 In postsecondary education 3 Not in further training education The individual was enrolled in advanced training or post-secondary education in the first quarter after exit including S Advanced training is an occupational skills employment training program not funded under WIA title I which does not duplicate training received under WIA title I. Training that leads to an academic degree e.g. AA AS BA BS should be categorized as post-secondary education and not reported as advanced training. Advanced training may be provided by a One-Stop partner following the exit of the registrant from WIA. Advanced training does not include training funded partially or wholly with WIA funds. An example of advanced training is a community college program that does not lead to an advanced degree. S Post-secondary education is a program at an accredited degree-granting institution that leads to an academic degree e.g. AA AS BA BS . Do not include programs offered by degree-granting institutions that do not lead to an academic degree as post-secondary education. The following methodologies can be used to determine whether youth are in postsecondary education or advanced training 1 Case management follow-up services and surveys of the participant to determine if the youth is in postsecondary education or advanced training or 2 Record sharing agreements and or automated record matching with administrative other databases to determine that the participant has been placed Attachment E - Page 28 in postsecondary education or advanced training. These databases include but are not limited to - State Board Governing Community Colleges - State Board Governing Universities - State Education Associations - Integrated Postsecondary Education Reporting Unit - Higher Education Planning Unit and - Training Institutions Providers. Most States will likely utilize case management follow-up services and surveys of participants. Some States already have record sharing and or automated matching systems in place that they will be able to use to track outcomes. 624 In postsecondary education or advanced training in the third quarter after exit. 1 In advanced training 2 In postsecondary education 3 Did not enter further training The individual was enrolled in advanced training or post-secondary education in the third quarter after exit including S Advanced training is an occupational skills employment training program not funded under WIA title I which does not duplicate training received under WIA title I. Training that leads to an academic degree e.g. AA AS BA BS should be categorized as post-secondary education and not reported as advanced training. Advanced training may be provided by a One-Stop partner following the exit of the registrant from WIA. Advanced training does not include training funded partially or wholly with WIA funds. An example of advanced training is a community college program that does not lead to an advanced degree. S Post-secondary education is a program at an accredited degree-granting institution that leads to an academic degree e.g. AA AS BA BS . Do not include programs offered by degree-granting institutions that do not lead to an academic degree as post-secondary education. See Item 623 for acceptable data sources. SECTION III B - OUTCOMES FOR YOUNGER YOUTH Aged 14-18 at registration Skill Attainment One goal minimum per year is required for all in-school youth and any appropriately assessed out-of-school youth who need to attain basic skills work readiness skills or occupational skills. A maximum of three goals per year may be set for purposes of the youth skill attainment measure. Goals should be set at the point of assessment. Additional goals may be set after assessment when called for by the youth s service strategy or when initial goals are attained - unless the three goal maximum for the year would be exceeded. See Appendix E regarding youth skill attainment goals. Also see Training and Employment Guidance Lettter 7-99. 625 Goal 1 type 1 Basic Skills 2 Occupational Skills Setting one basic skills goal is required if the youth is basic literacy skills deficient. Attachment E - Page 29 3 Work Readiness Skills 626 Date goal 1 was set YYYYMMDD The date goal was set is the date a goal was identified for the youth except that the date of the first goal set must be recorded as the registration date. 627 Attainment of goal 1 1 Attained 2 Set but not attained 3 Set but attainment pending Goal attained. Attainment of a goal is to be based on individual assessments using widely accepted and recognized measurement assessment techniques. Goal set but not attained. Goals not attained include goals whose anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Goal set but attainment pending. This code should not be used after exit. When the youth exits this field should be marked with a A1 or A2 for all goals that have been set. 628 Date attained goal 1 YYYYMMDD This date should normally be on or before the one-year anniversary of the date the goal is set. However it may be later if the participant had a gap in service where he she was placed in a hold status during which services were not received but the participant planned to return to the program. 629 Goal 2 type 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills See Item 625 630 Date goal 2 was set YYYYMMDD Leave blank if goal 2 not set. See Item 626 for other definitions. 631 Attainment of goal 2 1 Attained 2 Set but not attained 3 Set but attainment pending Leave blank if goal 2 not set. See Item 627 for other definitions. 632 Date attained goal 2 YYYYMMDD Leave blank if goal 2 not set. See Item 628 for other definitions. 633 Goal 3 type 1 Basic Skills 2 Occupational Skills 3 Work Readiness Skills Leave blank if goal 3 not set. See Item 625 for other definitions. 634 Date goal 3 was set YYYYMMDD Leave blank if goal 3 not set. See Item 626 for other definitions. 635 Attainment of goal 3 1 Attained 2 Set but not attained 3 Set but attainment pending Leave blank if goal 3 not set. See Item 627 for other definitions. 636 Date attained goal 3 Leave blank if goal 3 not set. See Item 628 for other definitions. Attachment E - Page 30 YYYYMMDD 637 to 672 Information on additional youth goals Space will be provided in the record layout so that information on additional goals can be reported as needed to fully reflect goals set and attained by each youth. All goals set in the program year and the preceding program year should be reported. States shouldmay report all goals set during the youth s period of participation. 673 Attained Secondary School Diploma 1 Attained a secondary school high school diploma 2 Attained a GED or high school equivalency diploma 3 Attending secondary school at exit 4 Did not attain diploma or equivalent 1. The youth attained a secondary high school diploma recognized by the State during enrollment or by the end of the first quarter after exit. Also include successful completion of an Individual Education Program IEP for youth with disabilities. 2. The youth attained a GED or high school equivalency diploma recognized by the State during enrollment by the end of the first quarter after exit. 3. The youth exited WIA services but was still attending secondary school at exit. 674 Date of high school diploma or GED attainment YYYYMMDD The date of attainment should be the date on the diploma or equivalency certificate if available. Otherwise the date may be estimated. 675 Youth placement information 1 Entered postsecondary education 2 Entered advanced training 3 Entered military service 4 Entered a qualified apprenticeship 5 Entered unsubsidized employment 6 Did not enter 1-5 above Record which of the following activities the youth entered within 1 quarter of exit. Entry into these activities may be determined through information obtained from the participant during case management and follow-up services administrative records including wage records where appropriate surveys of participants and other similar methods. If the youth qualifies for several of these placement outcomes record the primary outcome. For example if the youth enters full time postsecondary education and has a part time job record 1. Postsecondary education and advanced training are defined in Item 623. 1 Should be recorded only if the youth started to attend classes. 2 Should be recorded only if the youth started to attend classes. 3 Should be recorded only if the youth entered military service i.e. reported for active duty . 4 Should be recorded only if the individual entered a qualified apprenticeship program i.e. a program approved and recorded by the ETA Bureau of Apprenticeship and Training or by a recognized State Apprenticeship Agency. Approval is by certified registration or other appropriate written credential. 5 Should be recorded only if the youth entered full- or part-time unsubsidized employment. Unsubsidized employment is any employment including self-employment not financed by either funds provided under the Act or by direct wage subsidies provided by any type of public funds. See Item 601 for the definition of employment. Attachment E - Page 31 Also include entry into the Peace Corps VISTA and other National Service programs funded by the Federal Corporation for National and Community Service under the National and Community Service Trust Act of 1993 Examples are activities in the AmeriCorps and the National Civilian Community Corps programs . Do not include entry into the Armed Forces or entry into a qualified apprenticeship program. 676 Youth retention information For all youth except those still attending secondary school at exit . Was the youth active in the third quarter following the exit quarter in any of the following activities 1 In postsecondary education 2 In advanced training 3 In military service 4 In a qualified apprenticeship 5 In unsubsidized employment 6 Was not in 1-5 above Record the primary activity that the youth was in at any time during the third quarter after exit. See Item 623 for definitions and acceptable data sources for codes 1 postsecondary education and 2 advanced training . See Items 601 and 602 for definitions and acceptable data sources for codes 3 employment and 5 military service . For code 4 a qualified apprenticeship program is a program approved and recorded by the ETA Bureau of Apprenticeship and Training or by a recognized State Apprenticeship Agency. Approval is by certified registration or other appropriate written credential. To determine whether a youth has been placed in a qualified apprenticeship the following methods can be used 1 Case management follow-up services and surveys of the participant or 2 Record sharing agreements and or automated record matching with the U.S. Department of Labor Bureau of Apprenticeship and Training database to determine that the participant has been placed in a qualified apprenticeship. Most States will likely utilize case management follow-up services and surveys of participants. Some States already have record sharing and or automated matching systems in place that they will be able to use to track outcomes. Attachment E - Page 32 Appendix A For The WIA Standardized Record Data WIASRD General Instructions Due Date For each program year beginning with Program Year 2000 final data must be submitted by December 1. These final data should correspond to the data used for the annual report. Program Year Ending Dates Final Record Due Dates June 30 2001 December 1 2001 June 30 2002 December 1 2002 June 30 2003 December 1 2003 June 30 2004 December 1 2004 These records must be complete and accurate. Universe Records or a sample of records should be submitted for S All adults and dislocated workers who received core services other than self-service or informational intensive services or training services and have exited from WIA. S Records for adults and dislocated workers must be submitted annually beginning with the exit year and ending with the year when the information in Section IIIA Program Outcomes for Adults Dislocated Workers and Older Youth is complete. Normally the last item to become available will be Item 620 Total earnings from wage records in the fifth quarter following the exit quarter. This information will typically become available in the eighth quarter after exit. Thus an individual s data will be reported for the exit year and for two post-exit years. S All youth who received youth activities and have exited from WIA. Once a youth record is submitted updated records must be provided in each subsequent year until all relevant outcome information is complete. S Records for youth under age 19 at registration must be submitted annually beginning with the exit year and ending with the year when the information in both Item 345 received follow-up services and Section IIIB Outcomes for youth 14-18 is complete. Normally the last information to become available will be Item 676 which relates to outcomes in the third quarter after exit. This information should normally be available to be included in the record for the sixth quarter after exit. Thus data for an individual youth aged 14 to 18 at registration will be submitted for the exit year and for two post-exit years. S Records for youth age 19 or over at registration must be submitted annually beginning with the exit year and ending with the year when the information in WIASRD Section IIIA Program Outcomes for Adults Dislocated Workers and Older Youth is complete. Normally the last item to become available will be Item 620 Total earnings from wage records in the fifth quarter following Attachment E - Page 33 the exit quarter. This information will typically become available in the eighth quarter after exit. Thus an older youth s data will be submitted for the the exit year and for two post-exit years. Included in the universe are all of the above individuals served with local funds and all individuals served with National Emergency Grants. Records are also included in the universe when a State uses 15 funds for activities that involve the enrollment of individuals eligible for title I-B services i.e. adult dislocated workers or youth activities at the State or local level. If the statewide activities are not supporting services for eligible adults dislocated workers or youth records should not be submitted. Examples of such exceptions include activities where S The State is conducting a Statewide activity that does not involve direct services e.g. research or evaluation S The activity is structured to provide services that are highly specialized such as in a pilot or demonstration activity for which the State establishes separate or its own specific goals not typically addressed in the adult dislocated worker or youth activities e.g. the activities support incumbent worker training authorized under WIA section 134 a 3 A iv I or a project for chemically dependent TANF recipients . Note that if an individual is served jointly by multiple WIA title I-B funding sources programs e.g. youth and adult funds only one record should be submitted. However all sections relevant to each funding source program must be completed. If the individual is served independently by multiple funding sources or local areas separate records may be submitted. Each annual record is to provide cumulative information on the registrant s characteristics services and outcomes. Thus services information should include all services received by the participant during participation. Outcome information should be included in the record when it becomes available and continue to be transmitted in subsequent years. Information can however be updated or corrected in subsequent years. Self-reported information is acceptable for reporting purposes. Sampling Guidelines States may send DOL samples of records instead of all records. Samples must adhere to the following guidelines The universe or sampling frame from which the samples are to be drawn consists of all exiters in the last three complete program years. Submissions should not include individuals who terminated from JTPA. Thus for most States the submission due December 1 2001 will include only PY 2000 exiters. For early implementation States it will include only PY 2000 and PY 1999 exiters. Samples are to be selected randomly using generally accepted statistical sampling methods. The minimum sampling rate is the larger of 33 . The rate needed to achieve a sample of 2 500 in the funding stream adult dislocated worker youth with the smallest number of exiters during the program year. This sampling rate equals 2 500 divided by the number of exiters from that funding stream during the program year. The same sampling rate must be used to select the entire sample for each program year i.e. the sampling rate must be applied to all funding streams . Attachment E - Page 34 If any funding stream has fewer than 2 500 exiters in a program year sampling is not allowed. A different sampling rate may be used for each program year included in the sample. However States having the option of applying the largest of the minimum sampling rates calculated for the three program years in the submission to all three program years. The samples for each of the two earliest program years in a submission may be either a new sample selected for the submission or the same sample selected for the submission made the previous year. NOTE Although States may submit samples of records the data items included in the record must be collected and maintained for all individuals. For many States the effort involved in programming the selection of the sample will outweigh the benefits of sampling. Therefore States are encouraged to consider whether they will achieve a net benefit from sampling before deciding to sample. States are not required to sample and may decide to routinely submit all records to DOL. Worksheet for Determining Minimum Sampling Rates The following worksheet may be used to determine the required sampling rate for each program year included in the submission A Number of Exiters During Program Year B Smallest Value in Column A C 2 500 divided by Column B D Minimum Sampling Rate Largest Value in Column C Overall minimum 33 Adults Dislocated Workers Youth Attachment E - Page 35 A sample of a completed worksheet follows for a State with 8 000 adult exiters 7 000 dislocated worker exiters 4000 older youth exiters and 5 000 younger youth exiters in a program year. A Number of Exiters During Program Year B Smallest Value in Column A C 2 500 divided by Column B D Minimum Sampling Rate Largest Value in Column C Overall minimum 33 Adults 8 000 Dislocated Workers 7 000 Youth 4 000 4 000 63 63 For this State and program year the funding stream with the fewest number of exiters is youth with 4 000 exiters. Thus 4000 is entered in Column B. The value entered in Column C is 2 500 divided by 4 000 which is 63 . Because this value is greater than 33 the minimum sampling rate is 63 for all funding streams. This value of 63 is entered in Column D. Relationship between Annual Report and Individual Records Please note that data provided on the individual WIA Standardized Records will not be used for purposes of performance incentives and sanctions which will be based on aggregate data submitted by States in the Annual Report. However we do expect the information received on the annual report to be consistent with and based on the individual record submission. Data Items and Definitions The data items in this system and their associated definitions are designed to provide uniform information about program registration activities and their outcomes. Although efforts have been made to make definitions consistent with those used for other purposes e.g. other program partners they do not in any way reduce the Governor s authority to establish certain definitions that affect program eligibility. Beginning on the effective date of this reporting system Items 102 through 110 and Item 301 are to be collected and retained for all adult and dislocated worker registrants receiving services beyond informational self-services and all youth applicants eligible and ineligible under the WIA title I program. This requirement is in accordance with 29 CFR Part 37 AImplementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Investment Act of 1998. Section 37.37 b 1 of title 20 CFR mandates that AEach recipient must collect such data and maintain such records in accordance with procedures described by the Director Director of Civil Rights as the Director finds necessary to determine whether the recipient has complied or is complying with the nondiscrimination and equal opportunity provisions of WIA or this part. The system and format in which the records and data are kept must be designed to allow the governor and CRC Civil Rights Center Department of Labor to conduct statistical or other quantifiable data analyses to verify the recipient s compliance with section 188 of WIA and this part. Section 37.37 b 2 of title 20 CFR provides that ASuch records must include but are not limited to records on applicants registrants eligible applicants registrants participants terminees employees and applicants for employment. Each recipient must record the race ethnicity sex age and where known disability status of every applicant registrant eligible applicant registrant participant terminee exiter applicant for employment and employee. Finally section 37.37 d of title 20 CFR states that AWhere designation of individuals by race or ethnicity is required the guidelines of the Office of Management and Budget must be used. Attachment E - Page 36 Data recorded on socioeconomic characteristics of registrants Data Items 101 to 118 123 and 124 must be based on information collected and or confirmed at time of registration unless otherwise indicated. As shown in the data definitions the required data items depend on the funding source adult dislocated worker youth on a youths age at registration and on the services received by adults and dislocated workers. Required items are marked with a in the relevant column adults receiving core services other that informational or self-service only adults receiving intensive or training services dislocated workers receiving core services other that informational or self-service only dislocated workers receiving intensive or training services youth age 14 to 18 at registration and youth age 19 to 21 at registration. All items are optional for adults and dislocated workers receiving only core services that are classified by the State within federal guidelines as informational or self-service. No records are to be submitted for these individuals. Adult items should be recorded for individuals 18 and over served by adult program funds. Dislocated worker items should be recorded for individuals served by dislocated worker funds. Youth items should be recorded for individuals served by youth program funds. If a person is served by multiple programs record all relevant items. When individuals are served with statewide funds the items to be reported should be based on the characteristics of the individual and the services provided. For individuals aged under 19 at registration items required for younger youth should be reported. For individuals aged 19 to 21 at registration who receive youth services the items required for older youth should be reported. For individuals who are dislocated workers the dislocated worker items are to be reported. For all other individuals age 18 or older at registration who receive adult services the items required for adults are to be reported. Attachment E - Page 37 Appendix B For The Standardized Record Data WIASRD Campaign or Expedition Veteran Please specify either campaign veteran or Vietnam-era Veteran for veterans of the US armed forces participating in the wars campaigns or expeditions listed on this chart during the time frames noted below Navy Expeditionary Medals Marine Corps Medals Cuba - Jan. 3 1961 to Oct. 23 1962 Indian Ocean Iran - Nov. 21 1979 to Oct. 20 1981 Iranian Yemen Indian Ocean - Dec. 8 1978 to Jun. 6 1979 Lebanon - Aug. 20 1982 to May 31 1983 Liberia - Aug. 5 1990 to Feb. 21 1991 Libyan Area - Jan. 20 1986 to Jun. 27 1986 Panama - Apr. 1 1980 to Dec. 19 1986 and Feb. 1 1990 to Jun. 13 1990 Persian Gulf - Feb. 1 1987 to Jul. 23 1987 Rwanda - Apr. 7 - 18 1994 Thailand - May 16 - Aug. 10 1962 Armed Forces Expeditionary Medal AFEM Berlin - Aug. 14 1961 to Jun. 1 1963 Bosnia Operations Joint Endeavor Joint Guard and Joint Forge - Nov. 20 1995 to Dec. 20 1996 Dec. 20 1996 to present June 21 1998 to present Cambodia - Mar. 29 1973 to Aug. 15 1973 Cambodia Evacuation - Apr. 11 - 13 1975 Congo - Jul. 14 1960 to Sept. 1 1962 Nov. 23 - 27 1964 Cuba - Oct. 24 1962 to Jun. 1 1963 Dominican Republic - Apr. 28 1965 to Sept. 21 1966 El Salvador - Jan. 1 1981 to Feb. 1 1992 Grenada - Oct. 23 1983 to Nov. 21 1983 Haiti - Sept. 16 1994 to Mar. 31 1995 Iraq - Jan. 1 1997 to present Korea - Oct. 1 1966 to Jun. 30 1974Laos - Apr. 19 1961 to Oct. 7 1962 Lebanon - Jul. 1 1958 to Nov. 1 1958 and Jun. 1 1983 - Dec. 1 1987 Mayaquez Operation - May 15 1975 Operations in the Libyan Area - Apr. 12 - 17 1986 Panama - Dec. 20 1989 to Jan. 31 1990 Persian Gulf Operation - Jul. 24 1987 to Aug. 1 1990 Persian Gulf Operation - Dec. 1 1995 to present Persian Gulf Operation - Dec. 1 1995 to Feb. 1 1997 Persian Gulf Operation - Nov. 11 1998 to Dec. 22 1998 Persian Gulf Operation - Dec. 16 1998 to Dec. 22 1998 Persian Gulf Intercept Operation - Dec. 1 1995 to present Quemoy and Matsu Islands - Aug. 23 1958 to Jun. 1 1963 Somalia - Dec. 5 1992 to Mar. 31 1995 Taiwan Straits - Aug. 23 1958 to Jan. 1 1959 Thailand - May 16 1962 to Aug. 10 1962 Vietnam Evacuation Operation Frequent Wind - Apr. 29 1975 to Apr. 30 1975 Vietnam including Thailand - Jul. 1 1958 to Jul. 3 1965 Other Campaign Service Medals Army Occupation of Austria - May 9 1945 to Jul. 27 1955 Army Occupation of Berlin - May 9 1945 to Oct. 2 1990 Army Occupation of Germany exclusive of Berlin - May 9 1945 to May 5 1955 Army Occupation of Japan - Sept. 3 1945 to Apr. 27 1952 Chinese Service Medal Extended - Sept. 2 1945 to Apr. 1 1957 Korean Service - Jun. 27 1950 to Jul. 27 1954 Navy Occupation of Austria - May 8 1945 to Oct. 25 1955 Navy Occupation of Trieste - May 8 1945 to Oct. 25 1954 Southwest Asia Service Medal SWASM Operations Desert Shield and Desert Storm - Aug. 2 1990 to Nov. 30 1995 Units of the Sixth Fleet Navy - May 9 1945 to Oct. 25 1955 Vietnam Service Medal VSM - Jul. 4 1965 to Mar. 28 1973 Attachment E - Page 38 This document was prepared 11 27 00. For the most current information please check the OPM web site at http www.opm.gov veterans html vgmedal2.htm. Attachment E - Page 39 Appendix C For The Standardized Record Data WIASRD Reporting Services All WIA title I funded services should be reported except for self-service and informational activities which are those core services that are made available and accessible to the general public that are designed to inform and educate individuals about the labor market and their employment strengths weaknesses and the range of services appropriate to their situation and that do not require significant staff involvement with the individual in terms of resources or time. Individuals receiving only these services need not be registered. To encourage integration of services and recognize shared contributions toward outcomes we will use the following strategy for tracking and reporting across WIA title I funded WIA-funded programs and other workforce investment partners. Once an individual has registered for WIA-funded services programs can claim credit for outcomes on core measures attained by participants who receive non-WIA funded services such as those offered by One-Stop and school- to-work partner programs . Some methods for tracking participants across programs include specifying the non-WIA funded services in the individuals service plans coordinating services across WIA and non- WIA funded services and providing follow-up services to individuals. Thus the WIASRD is designed to allow States and local areas to track and report on services that WIA title I-B participants receive from partner programs. While tracking and reporting those services is optional it can be advantageous because partner services that are tracked and reported can be counted just like WIA services when determining the exit date. Thus tracking and reporting partner services can help avoid soft exits under WIA. For example an individual might be registered into WIA and receive some services and go on to receive adult literacy services from WIA title II. If WIA title II services are not tracked the exit date occurs when WIA title I-B services are finished. If WIA title II services are tracked and reported then 1 the individual is defined as an exiter from WIA title I-B if there are neither WIA title I-B nor title II services for 90 days and 2 the exit date is the last date on which either WIA title I-B services or WIA title II services were received. Some questions and answers regarding this optional tracking of partner services include What partner services may be tracked and reported Report only those programs that fund activities coordinated with the individual s WIA title I-B activities possibly through a formal coenrollment by inclusion in the individual s WIA service plan or through follow-up services. Do not report partner services that the individual obtains on his her own or that are not coordinated with the individual s WIA title I-B activities. Can all partner services be used to extend the exit date The only partner services that can extend the exit date are those services that would extend the exit date if they were funded by WIA title I-B. These include services that would qualify under WIA as core services other than informational or self-service intensive services training services or youth activities except for follow-up services . They also include similar employment and training activities such as Adult Literacy Training. They do not include services that provide income support e.g. Food Stamps TANF grants Unemployment Compensation . May an individual be exited when WIA title I-B services are over but partner services continue Attachment E - Page 40 Receipt of partner services called for in the WIA service plan can extend the exit date which triggers measurement of outcomes. However the person should exit from WIA when the services in the WIA service plan are finished even if other partner services continue. Thus a hard exit may be recorded whenever the service plan is finished. Core Intensive and Training Services for Adults and Dislocated Workers Individuals who receive only self-service and informational activities are not to be included in the individual record submission. Self-service and informational activities are those core services that are made available and accessible to the general public that are designed to inform and educate individuals about the labor market and their employment strengths weaknesses and the range of services appropriate to their situation and that do not require significant staff involvement with the individual in terms of resources or time. Core services which should be included for reporting purposes and for which individuals must be registered include - Staff assisted job search and placement assistance including career counseling - Follow-up services including counseling regarding the workplace - Staff assisted job referrals such as testing and background checks - Staff assisted job development working with employer and jobseeker and - Staff assisted workshops and job clubs. Intensive services WIA section 134 d 3 C 20 CFR 663.200 65 FR 49404 August 11 2000 may include - Comprehensive and specialized assessments of skill levels and service needs including - diagnostic testing and use of other assessment tools and - in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals - Development of an individual employment plan to identify the employment goals appropriate achievement objectives and appropriate combination of services for the participant to achieve the employment goals - Group counseling - Individual counseling and career planning - Case management for participants seeking training services - Short-term prevocational services including development of learning skills communication skills interviewing skills punctuality personal maintenance skills and professional conduct to prepare individuals for unsubsidized employment or training - Out-of-area job search assistance - Relocation assistance - Internships and - Work experience. Please note The Final Rule at 20 CFR 663.200 65 FR 49404 August 11 2000 provides that intensive services beyond those listed in the Act may also be provided. Training services WIA section 134 d 4 D include - Occupational skills training - On-the-job training Attachment E - Page 41 - Workplace training and cooperative education programs - Private sector training programs - Skill upgrading and retraining - Entrepreneurial training - Job readiness training - Adult education and literacy training activities in combination with other training except customized training - Customized training This list is not all-inclusive and additional training services may be provided 20CFR 663 65 FR 49404 August 11 2000 . Attachment E - Page 42 Appendix D For The Standardized Record Data WIASRD Information that May Be Used for Determining Non-Traditional Employment Nontraditional Occupations for Women and Men Standard Occupational Classification Nontraditional for Code Occupation Title Women Men 11-0000 Management Occupations 11-9110 Medical and Health Services Managers T 13-0000 Business and Financial Operations Occupations 15-0000 Computer and Mathematical Occupations 17-0000 Architecture and Engineering Occupations T 19-0000 Life Physical and Social Science Occupations 19-2042 Geoscientists Except Hydrologists and Geographers T 21-0000 Community and Social Services Occupations 21-2010 Clergy T 23-0000 Legal Occupations 23-2000 Legal Support Workers T 25-0000 Education Training and Library Occupations 25-2010 Primary and Kindergarten Teachers T 25-2020 Elementary and Middle School Teachers T 25-2040 Special Education Teachers T 25-4000 Librarians Curators and Archivists T Attachment E - Page 43 Standard Occupational Classification Nontraditional for Code Occupation Title Women Men 25-9040 Teacher Assistants T 27-0000 Arts Design Entertainment Sports and Media Occupations 27-3010 Announcers T 29-0000 Healthcare Practitioners and Technical Occupations 29-1010 Chiropractors T 29-1020 Dentists T 29-1030 Dieticians and Nutritionists T 29-1040 Optometrists T 29-1060 Physicians and Surgeons T 29-1080 Podiatrists T 29-1110 Registered Nurses T 29-1120 Therapists except 29-1123 Physical Therapists 29-1126 Respiratory Therapists T 29-2000 Health Technologists and Technicians T 31-0000 Healthcare Support Occupations T 33-0000 Protective Service Occupations T 35-0000 Food Preparation and Serving Related Occupations 25-3030 Waiters and Waitresses T 37-0000 Building and Grounds Cleaning and Maintenance Occupations 37-2012 Maids and Housekeeping Cleaners T 37-2020 Pest Control Workers T Attachment E - Page 44 Standard Occupational Classification Nontraditional for Code Occupation Title Women Men 37-3000 Grounds Maintenance Workers T 39-0000 Personal Care and Service Occupations 39-2000 Animal Care and Service Workers T 39-5011 Barbers T 39-5012 Hairdressers Hairstylists and Cosmetologists T 39-6011 Baggage Porters and Bellhops T 39-6030 Transportation Attendants T 39-9000 Other Personal Care and Service Workers except 39-9030 Recreation and Fitness Workers T 41-0000 Sales and Related Occupations 41-2010 Cashiers T 41-2022 Parts Salespersons T 43-0000 Office and Administrative Support Occupations 43-2000 Communications Equipment Operators T 43-3000 Financial Clerks T 43-4000 Information and Record Clerks T 43-5020 Couriers and Messengers T 43-6000 Secretaries and Administrative Assistants T 43-9000 Other Office and Administrative Support Workers except 43-9010 Computer Operators T 45-0000 Farming Fishing and Forestry Occupations except 45-2040 Graders and Sorters Agricultural Products T Attachment E - Page 45 Standard Occupational Classification Nontraditional for Code Occupation Title Women Men 47-0000 Construction and Extraction Occupations T 49-0000 Installation Maintenance and Repair Occupations T 51-0000 Production Occupations 51-1000 Supervisors Production Workers T 51-3020 Butchers and Other Meat Poultry and Fish Processing Workers T 51-3090 Miscellaneous Food Processing Workers T 51-4000 Metal Workers and Plastic Workers T 51-5000 Printing Workers T 51-6020 Pressers Textile Garment and Related Materials T 51-6030 Sewing Machine Operators T 51-6050 Tailors Dressmakers and Sewers T 51-6093 Upholsterers T 51-7000 Woodworkers T 51-8000 Plant and System Operators T 51-9010 Chemical Equipment Operators and Tenders T 51-9020 Crushing Grinding Polishing Mixing Blending Workers T 51-9040 Extruding Forming Pressing and Compacting Machine Setters Operators and Tenders T 51-9050 Furnace Kiln Oven Drier and Kettle Operators and Tenders T 51-9120 Painting Workers T 51-9190 Miscellaneous Production Workers T Attachment E - Page 46 Standard Occupational Classification Nontraditional for Code Occupation Title Women Men 53-0000 Transportation and Material Moving Occupations except 53-2020 Bus Drivers T NOTE This table indicates which occupations can be treated as nontraditional employment for purposes of WIA reporting. The table is organized according to the Standard Occupational Classification 1998 version . All major groups with codes ending with 0000 are shown regardless of whether or not they contain nontraditional occupations. Nontraditional occupations are those occupations in which persons of a given gender hold less than 25 of employment. Classification of occupations as nontraditional is based on 1999 national data contained in the Bureau of Labor Statistics publication Employment and Earnings January 2000 Table 11. Employed persons by detailed occupation sex race and Hispanic origin. Nontraditional employment for women is denoted by a T in the column titled Women these are occupations in which over 75 of the jobs are held by men. Nontraditional employment for men is denoted by a T in the column titled Men . The chart lists the broadest occupation groupings that can be considered nontraditional. Occupations with codes ending with 0000 000 00 or 0 are usually groups of more detailed codes. When such occupation groups are identified as nontraditional all occupations within the group can be considered as nontraditional. These included occupations have the same beginning digits as the group but other digits replace the trailing zeros. For example 47-0000 Construction and Extraction Occupations is identified as nontraditional for women. Thus all occupation codes beginning with 47- may be considered as nontraditional for women. This table is intended to be used as a general guide for determining nontraditional employment. However because of limitations in the underlying data this table should not be considered definitive. First the data were not sufficiently detailed to identify traditional and nontraditional occupations at the most detailed levels of occupational coding. Thus some detailed occupations within groupings not shown as nontraditional may in fact be nontraditional. Alternatively within groupings shown as nontraditional some detailed occupations might not in fact qualify as nontraditional. Second the source data were based on a different occupational classification the Census recode of the 1980 SOC . As a result some uncertainty was introduced in the conversion between the occupational classifications. Finally WIA provides the flexibility to determine nontraditional employment using either national or local data. Thus local areas may also identify different occupations as nontraditional based on employment data from their state or local labor market. 359 AEIMQ1q1111111 h Attachment E - Page 47 EGKOSW cAutoList382 2 2 2 2 2 2 2 1 a h Attachment E - Page 48 EGKOSW cAutoList392 2 2 2 2 2 2 2 1 a h