DINAP BULLETIN 94-14

1994
1995
Subject

Prior Approval for Automated Data Processing Equipment

Purpose

To provide clarification of the Department's revised requirements on prior approval for the acquisition of Automated Data Processing Equipment.

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References. a. 29 CFR Part 97 (Administrative requirements for Federal grants to State, local, and Indian tribal governments); b. 29 CFR Part 95 (Administrative requirements for Federal grants to institutions of higher education and non-profit organizations); c. OMB Circular A-87 (Cost principles for State, local and Indian tribal governments); and d. OMB Circular A-122 (Cost principles for non-profit organizations). Background. Up to the present time, there has been some confusion concerning the Employment and Training Administration (ETA) prior approval requirements applicable to grantee acquisitions of automated data processing equipment (hardware and software), regardless of a dollar limit. This confusion has largely been the result of the prior approval requirement language of the above referenced cost principles coupled with a lack of definition of the term equipment. The Department of Labor's (DOL) publication of the 29 CFR Part 95 regulations on July 27, 1994, to implement the revised OMB Circular A-110 (and transmitted in DINAP Bulletin No. 94-3) provided a definition of the term "equipment" along with other definitions, and revised dollar thresholds such that the previous confusion regarding prior approval requirements can now be dispelled. Information. The DOL regulations at 29 CFR Part 97 includes definitions and regulatory requirements applicable to property acquired by States, local governments, and federally recognized Indian tribes with Federal grant funds. The DOL regulations at 29 CFR Part 95 includes definitions and regulatory requirements applicable to property acquired by non-profit organizations with Federal grant funds. While neither the Part 95 nor Part 97 regulations address prior approvals, both of them require adherence to the cost principles applicable to the grantee's type of organization, i.e., OMB Circular A-87 for governments and OMB Circular A-122 for non-profits. Both Circulars specify prior approval requirements. OMB Circular A-87, Attachment B, paragraphs C.1. (Automatic data processing) and C.3. (Capital expenditures) stipulates that prior DOL/ETA approval must be obtained for purchases of equipment with Federal DOL/ETA provided funds. OMB Circular A-122, Attachment B, Item 13 (Equipment and other capital expenditures) stipulates at paragraph b)(1) that capital expenditures for general purpose equipment are unallowable as a direct cost except with the prior approval of the awarding agency. (Note: Paragraph b)(2) deals with special purpose equipment which is defined at paragraph a)(3) as equipment being usable only for research, medical, scientific or technical activities. This should not effect Indian and Native American Grantees.) Both 29 CFR 97.3 and 29 CFR 95.2(n) define equipment as "tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit." The definition of "acquisition cost of equipment" as provided in 29 CFR Part 95.2(c) and 29 CFR 97.3 is "the net invoice price of the equipment, including the cost of modifications, attachments, accessories or auxiliary apparatus necessary to make the property usable for the purpose for which it was acquired." Both regulations treat personal property that falls below the $5,000 or one year thresholds as "supplies". Based on these definitions, it is concluded that prior written approval of ETA/DOL is required to acquire equipment at the $5,000 and above level, and is not required to acquire supplies. Guidance. What is a unit? DOL views the term "unit" to be in the broad sense of all of the component parts of a system which are required to enable it to perform the function for which it was acquired. A computer typically used for JTPA purposes with all component parts would cost less than $5,000 and therefore would not require prior Grantor approval. The exception however would be the purchase of specialized equipment that exceeds $5,000 such as computerized assessment testing or Local Area Networks. System design/needs. Grantees should try to purchase the most expandable system appropriate for grant purposes, that is a system that will keep up with new technology. They should also make sure they get good warranties and service. We are providing the following suggested guidance on minimum system configurations: SYSTEM DOS/WINDOWS MAC Computer 486 Power Mac (w/System 7.5)* Memory/Storage 16/500 16/500 Monitor 15" SVGA,NI 15" color Keyboard Regular Enhanced (w/ F keys) Printer Laser Laser Modem or Fax/Modem 14.4bps,V.32bis 14.4bps,V.32bis *Which permits reading/writing DOS/WINDOWS disks. A dedicated telephone line for your system is also desirable. Please note that the minimum system configurations indicated above are provided as a reference for those planning to upgrade or purchase computer equipment. This is not to suggest that grantees currently operating computers with less capability have inadequate systems. Action. Indian and Native American Grantees shall refer to this bulletin when purchasing ADP equipment. Inquiries. Questions should be directed to your DINAP Federal Representative.

To

All Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

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DINAP94014
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94-14

DINAP BULLETIN 94-15

1994
1995
Subject

Final List of Grantees Receiving Waivers of Competition for Program Years 1995-1996

Purpose

To transmit a final list of those section 401, Job Training Partnership Act (JTPA) grantees receiving waivers of the requirement for competition for the PY 1995-96 Designation Period as provided in section 401(l) of the Act, as amended.

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References. DINAP Bulletins No.-94-07 and 94-12. Background. Pursuant to the designation instructions published in the FEDERAL REGISTER (59 FR 50001) and transmitted to current JTPA section 401 Indian and Native American grantees in DINAP Bulletin No. 94-07, the Department published a list of those grantees applying for and receiving waivers and tentative waivers of competition for the PY 1995-96 Designation Period (59 FR 60663). These lists were transmitted to section 401 grantees in DINAP Bulletin No. 94-12. Those grantees receiving tentative waivers in that FEDERAL REGISTER notice had ten (10) calendar days to resolve the problems which resulted in their receiving a tentative waiver. This bulletin transmits the final list of section 401 grantees receiving waivers of competition for the PY 1995-96 Designation Period. This final list includes the disposition of those entities originally granted tentative waivers and corrects the previous list. Waivers of competition have been implemented in accordance with the provisions of section 401(l) of the Act, as amended, which states that if a grantee has performed satisfactorily according to plan for the current 2-year grant period, the Department may waive the requirement for competition upon receipt of a satisfactory plan for the succeeding 2-year grant period. To be considered for a waiver, current grantees were required to submit an Advance Notice of Intent in accordance with the instructions contained in DINAP Bulletin No. 94-07. Action Required. a. Grantees receiving waivers must still submit a Final Notice of Intent pursuant to the instructions contained in DINAP Bulletin No. 94-07, except that they need only submit a Standard Form (SF) 424 in lieu of a full Notice of Intent. There will be no competition for their existing service area. b. All grantees not waived for competition and still interested in being designated as a JTPA section 401 grantee should submit an original and two copies of the Final Notice of Intent, along with all appropriate materials, postmarked not later than January 1, 1995, to: Inquiries. Questions should be directed to your Federal representative on (202) 219-5504. Thomas M. Dowd Chief Division of Indian and Native American Programs ATTN: Designation Desk U.S. Department of Labor 200 Constitution Avenue, N.W. Room N-4641 Washington, D.C. 20210 Inquiries: Questions should be directed to your Federal representative on (202) 219-5504.

To

All Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

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Federal Register Notice: Final List of Grantees Receiving Waivers of Competition for Program Years 1995-96. DEPARTMENT OF LABOR Employment and Training Administration Job Training Partnership Act: Indian and Native American Employment and Training Programs; Final List of Grantees Receiving Waivers of Competition for Program Years 1995-96 AGENCY: Employment and Training Administration, Department of Labor. ACTION: Final list of current JTPA section 401 grantees given waivers of competition for the Program Year (PY) 1995-96 designation period. SUMMARY: Pursuant to the instructions and procedures published in the FEDERAL REGISTER notice of September 30, 1994 (59 FR S0001), the Department of Labor published a list of those current JTPA section 401 grantees applying for and receiving waivers and tentative waivers of competition for Program Years 1995-96, pursuant to section 401(l) of the Job Training Partnership Act, as amended. This list appeared in the FEDERAL REGISTER on November 25, 1994 (59 FR 60663). The notice being published now contains the final disposition of those eight current JTPA section 401 grantees given tentative waivers in that publication, and corrects the original list. DATES: Final Notices of Intent must be postmarked no later than January 1, 1995. ADDRESS: Send an original and two copies of the Final Notices of Intent to Mr. Thomas Dowd, Chief, Division of Indian and Native American Programs, ATTN: Designation Desk, U.S. Department of Labor, Room N-4641 FPB, 200 Constitution Avenue, N.W., Washington, D.C. 20210. INDIAN AND NATIVE AMERICAN PROGRAMS JTPA, SECTION 401, GRANTEES WAIVERS GRANTED FOR PROGRAM YEARS 1995/1996 FINAL LIST ALABAMA Intertribal Council of Alabama Poarch Band of Creek Indians ALASKA Bristol Bay Native Association Central Council of Tlingit and Haida Indian Tribes of Alaska Cook Inlet Tribal Council, Inc. Kenaitze Indian Tribe Kodiak Area Native Association Maniilaq Manpower, Inc. Metlakatla Indian Community Tanana Chiefs Conference, Inc. ARIZONA Affiliation of Arizona Indian Centers, Inc. American Indian Association of Tucson Colorado River Indian Tribes Gila River Indian Community Native Americans for Community Action, Inc. The Navajo Nation Pascua Yaqui Tribe Phoenix Indian Center Salt River/Pima-Maricopa Indian Community San Carlos Apache Tribe ARKANSAS American Indian Center of Arkansas, Inc. CALIFORNIA American Indian Center of Santa Clara Valley, Inc. California Indian Manpower Consortium Candelaria American Indian Council Indian Human Resources Center Northern California Indian Development Council, Inc. Southern California Indian Center, Inc. Tule River Tribe United Indian Nations, Inc. COLORADO Denver Indian Center, Inc. Southern Ute Indian Tribe DELAWARE Nanticoke Indian Association, Inc. FLORIDA Florida Governor's Council on Indian Affairs Seminole Tribe of Florida HAWAII Alu Like, Inc. IDAHO Shoshone-Bannock Tribes KANSAS Mid-American All Indian Center, Inc. United Tribes of Kansas and Southeast Nebraska, Inc. LOUISIANA Inter-Tribal Council of Louisiana, Inc. MAINE Central Maine Indian Association, Inc. Tribal Governors, Inc. MARYLAND Baltimore American Indian Center, Inc. MASSACHUSETTS Mashpee-Wampanoag Indian Tribe Council, Inc. MICHIGAN Michigan Indian Employment and Training Services, Inc. North American Indian Association of Detroit, Inc. Sault Ste. Marie Tribe of Chippewa Indians South Eastern Michigan Indians, Inc. MINNESOTA American Indian Opportunities Industrialization Center Bois Forte Reservation Tribal Council Leech Lake Reservation Tribal Council Minneapolis American Indian Center Red Lake Tribal Council MISSISSIPPI Mississippi Band of Choctaw Indians MISSOURI American Indian Council, Inc. MONTANA Assiniboine & Sioux Tribes Blackfeet Tribal Business Council B.C. of the Chippewa Cree Tribe Confederated Salish & Kootenai Tribes Crow Tribe of Indians Fort Belknap Indian Community Montana United Indian Association Northern Cheyenne Tribe NEBRASKA Indian Center, Inc. NEVADA Las Vegas Indian Center, Inc. NEW JERSEY Powhatan Renape Nation NEW MEXICO Alamo Navajo School Board, Inc. All Indian Pueblo Council, Inc. Eight Northern Indian Pueblos Council Five Sandoval Indian Pueblos, Inc. Jicarilla Apache Tribe Mescalero Apache Tribe Pueblo of Acoma Pueblo of Laguna Pueblo of Taos Pueblo of Zuni Santa Clara Indian Pueblo Santo Domingo Tribe NEW YORK Native American Cultural Center, Inc. Native American Community Services of Erie & Niagara Counties St. Regis Mohawk Tribe Seneca Nation of Indians NORTH CAROLINA Eastern Band of Cherokee Indians Guilford Native American Association Haliwa-Saponi Tribe, Inc. Lumbee Regional Development Association, Inc. North Carolina Commission of Indian Affairs NORTH DAKOTA Devils Lake Sioux Tribe Turtle Mountain Band of Chippewa Indians United Tribes Technical College OHIO North American Indian Cultural Center, Inc. OKLAHOMA Caddo Indian Tribe of Oklahoma Central Tribes of the Shawnee Area, Inc. Cherokee Nation of Oklahoma Cheyenne-Arapaho Tribes of Oklahoma Chickasaw Nation Choctaw Nation of Oklahoma Citizens Band of Potawatomi Indians Comanche Indian Tribe of Oklahoma Creek Nation of Oklahoma Four Tribes Consortium of Oklahoma Inter-Tribal Council of N.E. Oklahoma Kiowa Tribe of Oklahoma Oklahoma Tribal Assistance Program, Inc. Osage Tribe of Oklahoma Otoe-Missouria Indian Tribe of Oklahoma Pawnee Tribe of Oklahoma Ponca Tribe of Oklahoma Seminole Nation of Oklahoma Tonkawa Tribe of Oklahoma United Urban Indian Council, Inc. OREGON Confederated Tribes of Siletz Indians Confederated Tribes of the Umatilla Indian Reservation organization of Forgotten Americans, Inc. PENNSYLVANIA Council of Three Rivers RHODE ISLAND Rhode Island Indian Council, Inc. SOUTH CAROLINA Catawba Indian Nation SOUTH DAKOTA Cheyenne River Sioux Tribe Sisseton-Wahpeton Sioux Tribe United Sioux Tribes Development Corporation TENNESSEE Native American Indian Association TEXAS Alabama-Coushatta Indian Tribal Council Dallas Inter-Tribal Center Ysleta Del Sur Pueblo UTAH Indian Center Employment Services, Inc. Ute Indian Tribe VERMONT Abenaki Self-Help Association/New Hampshire Indian Council VIRGINIA Mattaponi-Pamunkey-Monacan, Inc. WASHINGTON American Indian Community Center Colville Confederated Tribes Lummi Indian Business Council Seattle Indian Center, Inc. Western Washington Indian Employment and Training Program WISCONSIN Lac Courte Oreilles Tribal Governing Board Lac Du Flambeau Band of Lake Superior Chippewa Indians Menominee Indian Tribe of Wisconsin Milwaukee Area American Indian Manpower Council, Inc. Oneida Tribe of Indians of Wisconsin Wisconsin Indian Consortium WYOMING Shoshone-Arapaho Tribes NOTE: Current JTPA section 401 grantees who applied for waivers and who do not appear on either the above list or the list published on November 25, 1994 (59 FR 60663) were denied waivers either because their performance was not satisfactory or because they have not been section 401 grantees for two full program years. Current grantees who did not submit Advance Notices of Intent were not considered for waivers. Signed at Washington, D.C., this 12, day of December 1994. THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Office of Special Targeted Native American-Programs Programs JAMES C. DELUCA Grant Officer Office of Grants and Contracts Management, Division of Acquisition and Assistance

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David Kreeger
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DINAP94015
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94-15

DINAP BULLETIN 94-16

1994
1995
Subject

October Advisory Council Summary Report and Final Report submitted by former Council Chair, Dr. Rose-Alma McDonald (Jacobs)

Purpose

To transmit the Advisory Council's October 1994 Meeting Summary Report and former Council Chair, Dr. Rose-Alma McDonald's (Jacobs) Final Report.

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References. None. Background. The enclosed reports are being distributed as agreed during the October 1994 Advisory Council meeting to all grantees. The Advisory Council Summary Report summarizes the two day proceedings conducted in Washington, D.C. along with Dr. McDonald's Final Report as Chair of the Advisory Council. Action Required. None. Inquiries. For additional information or questions, please contact Mr. Thomas M. Dowd, DINAP Chief on (202) 219-5504 or Ms. Karen Kay, Advisory Council Chairperson on (517) 694-7800. Enclosures (2)

To

All Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

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950510
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DINAP94016
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94-16

DINAP BULLETIN 94-17

1994
1995
Subject

Native American Employment and Training Council

Purpose

To request your nomination(s) for expiring memberships on the Council, and to announce a new Council seat for Oklahoma grantees.

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Reference. Job Training Reform Amendments of 1992. Background. As required by the Job Training Reform Amendments of 1992, the Native American Employment and Training Council was established by charter, effective July 1, 1993. The Department will seek to renew the charter, which terminates on June 30, 1995, for another 2-year period of operation. The present charter provides for seventeen members. Of the initial membership, one half were appointed for 1-year (expiring June 30, 1994) and the balance for 2-years (expiring June 30, 1995). All succeeding Council appointments will be for a 2-year period. In recognition of the special reference to Oklahoma Indians at Section 401 (c)(1)(A) of JTPA, the Department has agreed to increase the Council membership by one seat to accommodate a representative from this State. This increase in authorized membership will be reflected in the amended charter, effective July 1, 1995. The nine present memberships which will expire as of June 30, 1995, are as follows: Region III Ms. Anne Richardson Mattaponi-Pamunkey-Monacan Consortium, Inc. Route 2 - P.O. Box 360 King William, Virginia 23086 Region IV Mr. Elkton Richardson North Carolina Commission of Indian Affairs 325 North Salisbury Street, Suite 579 Raleigh, North Carolina 27603-5940 Region V Ms. Karen Kay Michigan Indian Employment and Training Services, Inc. 2450 Delhi Commerce Drive, Suite 5 Holt, Michigan 48842 Region VI Mr. Frank Siow Pueblo of Laguna P.O. Box 194 Laguna, New Mexico 87026 Region VII Ms. Alice Roach Lincoln Indian Center 1100 Military Road Lincoln, Nebraska 68508 Region VIII Ms. Bernadine Wallace Montana United Indian Association P.O. Box 6043 Helena, Montana 59604 Region IX Mr. Harold Wauneka Navajo Tribe of Indians P.O. Box 1889 Window Rock, Arizona 86515 Region X Ms. Carol Peloza Seattle Indian Center, Inc. 611 - 12th Avenue, South, Suite 300 Seattle, Washington 98144 Other Discipline Dr. Scott Butterfield Indian Educator 456 Flint Ridge Street, S.E. Salem, Oregon 97306 Grantees may renominate these individuals for these memberships, or may submit the names of new individuals. Consistent with the terms of the charter, all nominees must be Indian or Alaskan Native or Hawaiian Native individuals. Only grantees in Regions III, IV, V, VI, VII, VIII. IX and X may submit nominations for the expiring memberships in their areas. Only Oklahoma grantees may submit nominations for the new membership representing their State. The Department will accept nominations for the "other discipline" category from all Section 401 grantees. Indian tribes or Indian, Alaskan Native or Hawaiian Native organizations that do not operate Section 401 grants may also submit nominations for the "other discipline" category. Self nominations will also be considered. In the past, responses from the grantee community to our requests for Council nominations have been relatively minimal. It is important that grantees understand that the Council plays a critical role in the Department's new partnership with the grantee community. Particularly in this era of diminishing Federal resources, it is essential that grantees give the most serious consideration to the Council nomination process. As Assistant Secretary Ross stressed at our most recent Council meeting last November, we view Council members not as grantee representatives, but as representatives of the interests of Native Americans in dealing with the Department. In submitting nominations, grantees should consider the willingness of the nominee to attend Council meetings, and to provide feedback to the grantee community. The Department considers the Council as its partner, and, as such, as its major source of consultation with the Section 401 grantee community. Therefore, communication between the prospective Council member and his/her constituency is critical. Action. If you would like to suggest nominees for these expiring memberships, please submit the names of these individuals on the attached nomination form to the following address: Mr. Thomas M. Dowd Chief Division of Indian and Native American Programs U.S. Department of Labor 200 Constitution Avenue, NW Room N-4641 Washington, D.C. 20210 ATTN: Council Desk We would appreciate having the nominations postmarked no later than March 3, 1995. Questions. Contact Mr. Dowd on (202) 219-8502. In his absence, call Mrs. Lois Engel at the same telephone number.

To

All Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted Programs Programs

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For a copy of attachment(s), please contact Brenda Tollerson at (202) 219-8502.

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DINAP94017
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Number
94-17
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None.

DINAP BULLETIN 94-18

1994
1995
Subject

Instructions for Completing the Program Year (PY) 1995 Comprehensive Annual Plan (CAP) and Calendar Year (CY) 1995 Summer Youth Plan (SP)

Purpose

To transmit instructions for completing and submitting plans.

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References. a. JTPA Regulations at 20 CFR Part 632. b. DINAP Bulletin No. 85-15, Administrative Cost Limit. c. DINAP Bulletin No. 88-20, Administrative Requirements for DOL Grantees. d. DINAP Bulletin No. 91-22, Instructions and Reporting Requirements. e. DINAP Bulletin No. 92-26, Transition Guidance for the Implementation of the Job Training Partnership Act (JTPA) Amendments of 1992. f. DINAP Bulletin No. 94-3, Implementation of Office of Management and Budget (OMB) Circular A-110 (revised) Background. The PY l995 JTPA title 401 appropriation is $64.1 million. This amount is $100,000 less than the PY 94 funding level of $64.2 million. In an effort to provide grantees with more time to develop quality plans for submission, DINAP has established due dates of April 7 for Summer Plans (SPs) and April 21, 1995, for Comprehensive Annual Plans (CAPs). Improving the quality of program plans is a shared partnership goal, i.e. concise narrative which explains what your program plans to do and why. This forms the foundation for the entire planning document. Grantees are encouraged to submit innovative and effective program plans which are customer-focused. The established due dates should provide grantees approximately eight (8) weeks to prepare their SPs and ten (10) weeks for CAPs. New program directors are encouraged to seek technical assistance from fellow grantees. A list of general definitions has been provided as Attachment No. 8 to help clarify program-specific terminology for those unfamiliar with the JTPA lexicon. The proposed revised regulations drafted in cooperation with the Native American Employment and Training Council's Regulations Work Group have yet to be approved for publication in proposed form in the FEDERAL REGISTER. Section 401 Indian and Native American grantees will continue to use the existing regulations at 20 CFR Part 632. Furthermore, the mandatory provisions in the 1992 amendments to the Job Training Partnership Act referenced in DINAP Bulletin No. 92-26 must be followed. Information. a. General. A new Comprehensive Annual Plan (CAP) must be submitted for PY 1995, which is the first year under the new two-year grant agreement (see Attachment No. 2 - page 15). If applicable, a new Summer Plan (SP) for the summer of 1995 must also be submitted (see Attachment No. 2 - page 17). To assist you in this process, the standard list of Assurances, Certifications, Special Conditions, and Special Clauses are provided (see Attachment No. 3 - page 19). By signing the Signature Sheet (Attachment No. 2), the grantee agrees to abide by them. Additionally, the items on pages 26 and 32 (Drug Free Workplace and Key Officials), and a copy of the current Indirect Cost Rate Agreement (if applicable) must be submitted with your title IV-A planning documents. In an attempt to reduce paperwork, incumbent grantees need not submit a new Master Plan (MP). However, ALL GRANTEES must submit Attachment No. 7, completed and signed as appropriate. Those grantees needing to submit a MP modification must do so with the CAP. b. Special Instructions. All references to 41 CFR Part 29.70 have been superseded by Departmental regulations at 29 CFR Part 95, which implement the revised A-110 requirements. The Department issued 29 CFR Part 95 on July 27, 1994. These requirements were transmitted to all current grantees via DINAP Bulletin No. 94-3 on August 11, 1994. Follow the Budget Information Summary (BIS) and Program Planning Summary (PPS) instructions in DINAP Bulletin No. 91-22, including the reporting instructions. New forms, approved by the Office of Management and Budget, contain minor modifications to existing forms (see Attachment No. 4). Please discontinue use of all previous versions of these forms. c. Items Which Must Be Submitted. It is recommended that grantees refer to the attached checklist (see Attachment No. 5 - page 43) to ensure that all the necessary components are submitted and completed properly, thereby facilitating the processing of CAPs and SPs. d. Carry-in Policy: (1) Twenty percent (20%) of total title IV-A funds available during PY 1994 can be carried forward from PY 1994 to PY 1995. (2) Twenty percent (20%) of total title II-B funds available during the summer of 1994 can be carried forward from the calendar year (CY) 1994 Summer title II-B program to the CY 1995 Summer title II-B program. (3) Under current regulations, total available funds for any funding period are defined as new money allocated for that funding period plus allowable carry-in from the prior funding period. This figure is reflected on line II of the BIS and used to calculate the 20 percent carry-in limit. Allocations. This is the second PY that 1990 Census data have been used to calculate allocations. To lessen the impact for those grantees receiving reduced allocation levels for PY 1995, a hold-harmless factor has been used to provide an adjustment phase from the 1980 Census data to the 1990 data. A hold-harmless factor will be used again in PY 96. A notice will be published in the FEDERAL REGISTER with proposed allocations for PY 95. Comments should be directed to the Chief of DINAP. Allocation lists have been attached to this bulletin (see Attachment No. 1-A for title IV-A funds and Attachment No. 1-B for title II-B funds). Action. Grantees must submit their Summer Youth Plans by April 7, and their Comprehensive Annual Plans by April 21, 1995 to DINAP. Inquiries. Questions should be directed to your Federal Representative (202) 219-5504.

To

All Indian and Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Office of Special Native American Programs Targeted Programs JAMES C. DELUCA Grant Officer Division of Acquis

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950510
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DINAP94018
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94-18

DINAP BULLETIN 94-19

1994
1995
Subject

Indian and Native American Joint National Training Conference, May 14-20, 1995, Bismarck, North Dakota

Purpose

To provide grantees with additional information and instructions concerning the subject conference.

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References. DINAP Bulletin No. 94-13 Background. a. This bulletin provides the final list of grantees eligible for travel and per diem reimbursement for one staff person to attend the subject conference (reference DINAP Bulletin No. 94-13 for additional details). b. As stated in DINAP Bulletin No. 94-13, grantees eligible for reimbursement should register for the conference immediately, if they have not already done so. The TAT contractor, ACKCO, Inc., will provide the appropriate travel reimbursement forms at the conference. There will be a 90-day limit on receipt of reimbursement claims in order to facilitate contractual obligations. c. Reimbursement will cover transportation expenses (airfare, mileage, parking, taxis, etc.), lodging expenses, meals and incidental expenses, and conference registration fees. Penalties for late registration WILL NOT be reimbursed. Expenses for rental cars and telephone calls WILL NOT be reimbursed. Federal travel rates in effect at the time of the conference will be applied to all reimbursement claims. Action Required. Grantees listed on the attached list should immediately register for the conference (if they have not already done so), according to the conference planning committee instructions sent to all section 401 grantees. Questions. Questions should be addressed directly to ACKCO, Inc., on 1-800-525-2859.

To

All Indian and Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Office of Special Native American Programs Targeted Programs

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For a copy of attachment(s), please contact Brenda Tollerson at (202) 219-8502.

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950510
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DINAP94019
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94-19

DINAP BULLETIN 94-20

1994
1995
Subject

Increase in Mileage Reimbursement Rate

Purpose

To inform grantees of an increase in mileage reimbursement rate for privately-owned automobiles used for JTPA grant purposes.

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References. 41 CFR Part 301-4; Federal Register/Vol.59, No. 247/Tuesday, December 27, 1994, page 66626, attached. Background. The General Services Administration is required by law to periodically investigate the cost of operating privately-owned vehicles for official travel and report the results of these investigations to Congress. Action. Effective January 1, 1995, grantees are authorized to reimburse at the increased mileage rate of 30 cents per mile for allowable JTPA travel. Questions. Contact your DINAP Federal Representative.

To

All Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

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None.

Legacy Date Entered
950510
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DINAP94020
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Number
94-20
Legacy Recissions
DINAP Bulletin No. 91-3.

DINAP Bulletin 92-17

1992
1993
Subject

Instructions for Completing the Program Year (PY) 1993 Comprehensive Annual Plan (CAP) and Calendar Year (CY) 1993 Summer Plan (SP)

Purpose

To transmit instructions for completing and submitting the subject plans.

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References. a. JTPA Regulations at 20 CFR Part 632. b. DINAP Bulletin 85-15, Administrative Cost Limit. c. DINAP Bulletin 86-9, Administrative Cost Pool. d. DINAP Bulletin 86-10, Linkages and Program Coordination. e. DINAP Bulletin 87-27, Technical Assistance Guide on Linkages and Program coordination. f. DINAP Bulletin 88-20, Administrative Requirements for DOL Grantees. g. DINAP Bulletin 90-24, Instructions for Completing PY 1991 Comprehensive Annual Plan. h. DINAP Bulletin 91-6, Reading Assessment for JTPA Title IV-A Programs. i. DINAP Bulletin 91-22, Instructions and Reporting Requirements. j. DINAP Bulletin 92-15, Job Training Reform Amendments of 1992. Information. a. General. A new Comprehensive Annual Plan (CAP) must be submitted to obtain funding for Program Year (PY) 1993, which is the third year under the current four year Master Plan agreement. Where applicable, a new Summer Plan (SP) for the summer of 1993 must also be submitted. A Master Plan is not required to be submitted. However, modifications to the Master Plan may be submitted when required. The Master Plan instructions set forth in DINAP Bulletin 90-24 should be followed for this purpose. b. Special Instructions. The documents referenced in Section 2, above, are to be used as appropriate in the preparation of the PY 1993 CAP and CY 1993 SP. Follow the Budget Information Summary (BIS) and Program Planning Summary (PPS) instructions in DINAP Bulletin 91-22. Follow the reporting instructions in DINAP Bulletin 91-22. c. Common Errors to Avoid. over the years, certain kinds of errors in the CAP and SP have appeared repeatedly. Grantees should be especially careful to avoid these errors. This will enable DINAP to facilitate the processing of CAPs and SPs and thereby prevent delays in funding. The kinds of errors of concern are listed below: -- The required number of copies of forms are not submitted. -- Required original signatures are missing. -- Arithmetic and data errors appear in the Budget Information Summary and Program Planning Summary. Dates are often wrong. The numbers often do not agree with the narrative. -- Forms are signed by unauthorized person(s). -- The signature is in the wrong block of the signature sheet. -- Irrelevant and unrequited material is submitted, e.g., job descriptions and personal histories of administrative staff, descriptions of accounting systems, etc. -- The signature sheet is used to convey information that should properly be sent in a letter. -- The numbers used in calculating performance standards are inconsistent with the numbers used in the Budget Information Summary and Program Planning Summary. -- Instructions for completing the narrative are not followed. d. Carry-in Policy. The carry-in policy is as follows: (1) Twenty percent of total available Title IV-A funds can be carried in from PY 1992 to PY 1993.* (2) Twenty percent of total available Title II-B funds can be carried in from the 1993 Summer Title II-B program to the 1994 Summer Title II-B program.* (3) The vast majority of grantees have managed their Section 401 grants in a manner that has kept their carry-in at 15 percent or less of the total available Section 401 funds. Grantees are aware of the fact that there are thousands of Native Americans who need help immediately and to carry in funds is to neglect the immediate needs of these people. Every effort should be made to keep carry-in down to an absolute minimum amount. *Total available funds for any funding period are defined as new money allocated for that funding period plus allowable carry-in from the prior funding period. This is the figure reflected on line II of the BIS from which the 15 percent carry in limit is calculated. e. Modification Policy for Program Year 1993. Attachment D contains the procedures for submitting modifications. f. Policy on the Use of Employability Development Plans and Testing Assessment. As was stated in DINAP Bulletin 90-24, the revisions previously introduced in the Section 401 Performance Standards System mandate that each grantee adopt a system that will capture the data necessary to document individual participant enhancements. To record increases in employability and to track participant progress, it is still Departmental policy to encourage grantees to adopt and use some form of employability development plan which fulfills these data needs. Additional insights about the enhancement measure can be obtained from DINAP Bulletin 91-6, which also provides additional guidelines for test administration and other participant assessment practices. g. Performance Management Goals for PY 1993. The effects of performance standards on program design, service delivery and participants served have drawn increased public attention within the JTPA system, and particularly within the grantee community. For this reason, current performance measures were reviewed for their contribution to advancing current Departmental policy as part of a lengthy process of consultation with the Native American Advisory Committee and the Performance Standards Technical Work Group. Program objectives developed jointly with the Native American Advisory Committee support Departmental goals set for the JTPA employment and training programs and, in addition, include goals relevant to the JTPA Section 401 program. As a result of this consultative process, performance standard revisions were proposed to support the following ETA and JTPA Section 401 program goals: -- Targeting services to a more at-risk population. -- Improving the quality and intensity of services that lead to long-term employability and increased earnings. -- Placing greater emphasis on basic skills acquisition to qualify for employment or advanced education and training. -- Promoting comprehensive coordinated human resource programs to address the multiple needs of at-risk populations. -- Advancing the economic and social development of Indian and Native American communities in ways that promote each community's goals and lifestyles. -- Designing and implementing a system that is objective, equitable and understandable to the Indian and Native American JTPA grantee and one which provides a standard of accountability for program performance. h. Regulations Implementing the Job Training Reform Amendments of 1992. The Department expects that final regulations for Section 401 will be published before July 1, 1993. Should the regulations not be published in final until after July 1, 1993, the statutory Amendments applicable to all programs under the Act must still be implemented on July 1. These include prohibitions against using JTPA funds for economic development/employment generating activities, restrictions on using JTPA funds to serve plants which relocate, changes in program income and on-the-job training, and nondiscrimination requirements. The remaining changes in the final regulations, should they not be published until after July 1, shall be implemented as soon as practicable after the publication date of the regulations. Guidance on these changes will be provided through technical assistance bulletins and workshops. For the Title II-B Summer Youth program, grantees which receive Title II-B funds will comply with the current regulations set forth at 20 CFR 632.250 through 632.263 for the Summer of 1993. The revised regulations will apply to the Title II-B program of 1994. i. Community Benefit Performance Measure. This measure has been deleted from the Performance Standards system because it may conflict with the prohibition on the use of JTPA funds for economic development in the JTPA Amendments. Very limited use of this measure has been made by grantees in the past. Action. Grantees must follow the instructions in this bulletin in preparing their PY 1993 CAPs and, where applicable, CY 1993 SPs. They should be mailed to the following address: Herbert Fellman, Chief Division of Indian and Native American Programs 200 Constitution Avenue, N.W. Room N-4641 Washington, D.C. 20210 ATTENTION: CAP/SP/Desk PLAN DUE IN DINAP DOL APPROVAL BY SP* March 31, 1993 May 14, 1993 CAP April 16, 1993 June 18, 1993 *Grantees who need an early approval of their SP should submit the SP well in advance of submitting the CAP. Questions. Contact your DINAP Federal Representative.

To

All Native American Grantees

From

HERBERT FELLMAN PAUL A. MAYRAND Chief Director Division of Indian and Office of Special Targeted Native American Programs Programs JAMES C. DELUCA Grant officer

This advisory is a checklist
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Legacy DOCN
690
Source

Legacy Expiration Date
940930
Text Above Attachments

The following is a list of attachments to this bulletin: A-1. CAP Instructions A-2. SP Instructions b. Signature sheet to be used in modifying or adding new MPs, CAPS, and SPs. c. All instructions and information on performance standards. d. Modification Guidelines e. Computer printout page showing grantee's allocations for use in the PY 1993 CAP and the CY 1993 SP (where applicable). For a copy of the attachment(s), please contact Brenda Tollerson at (202) 219-8502.

Legacy Date Entered
960520
Legacy Entered By
Sherry Khan
Legacy Comments
DINAP92017
Legacy Archived
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Legacy WIOA
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Legacy WIOA1
Off
Number
92-17
Legacy Recissions
None.

DINAP BULLETIN 94-21

1994
1995
Subject

Changes to the Federal Travel Regulations, Effective January 1995

Purpose

To transmit the Department's Publication DLMS-7, dated January 1995, entitled "Temporary Duty Guide for Department of Labor Employees". This publication lists the prescribed maximum per diem rates for the Continental U.S. (CONUS).

Canceled
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Reference. DINAP Bulletin No. 94-06; Federal Travel Regulations at 41 CFR 301-304; and section 401 program regulations at 20 CFR 632.38(k). Information. The Federal Travel Regulations are revised to increase the maximum lodging allowance in certain existing localities for official travel away from official duty stations by Federal employees and section 401 grantees. Questions. Contact your DINAP Federal Representative.

To

All Indian and Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Native Office of Special Targeted American Programs Programs

This advisory is a checklist
Off
This advisory is a change to an existing advisory
Off
Legacy DOCN
458
Source

Legacy Expiration Date
Ongoing.
Text Above Attachments

No attachments.

Legacy Date Entered
950510
Legacy Comments
DINAP94021
Legacy Archived
Off
Legacy WIOA
Off
Legacy WIOA1
Off
Number
94-21
Legacy Recissions
None.

DINAP BULLETIN 94-22

1994
1995
Subject

1995 Summer Youth Enrichment Forums

Purpose

To inform Section 40l grantees of the 1995 Summer Youth Enrichment Forums sponsored by the U.S. Department of Labor (DOL) and the Maryland Institute for Employment and Training Professionals (MIETP).

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References. JTPA Regulations, 20 CFR Parts 632.250; DINAP Bulletins 92-17, 93-01, 93-06, and 93-14. Background. The DOL and the MIETP are sponsoring the 1995 Summer Youth Enrichment Forums. Three Forums will be held across the country; Baltimore, Maryland - March 13-14, Dallas, Texas - March 20-21, and San Diego, California - March 27-28. The Forums will provide assistance and information about best practices in order to promote the integration of enrichment activities in SYETP programs. Special emphasis will be placed on creating learning rich work-site experiences, developing strategies for expanding work based learning opportunities for youth, and connecting summer programs to year-round services. Action. Grantees with Title II-B programs are encouraged to participate in the event located nearest to you. The workshops will be filled on a first-come, first-serve basis, so it is important that you respond as expeditiously as possible. The Forum registration deadlines as well as the hotel registration information (by city) have been included on the attached form for your convenience. Please note the discounted hotel rate is available for a limited time only. The Conference reservations should be mailed or faxed to MIETP at the following address and fax number: Maryland Institute for Employment & Training Professionals 9801 Broken Land Pky #105 Columbia, Maryland 21046 Telephone: (410)290-9072 Fax: (410)290-9406 Inquiries. Additional questions should be directed to your DINAP Federal Representative. Enclosure

To

All Native American Grantees

From

THOMAS M. DOWD PAUL A. MAYRAND Chief Director Division of Indian and Office of Special Targeted Native American Programs Programs JAMES DeLUCA Grant Officer Division of Acquisiti

This advisory is a checklist
Off
This advisory is a change to an existing advisory
Off
Legacy DOCN
459
Source

Text Above Attachments

For a copy of attachment(s), please contact Brenda Tollerson at (202) 219-8502.

Legacy Date Entered
950510
Legacy Comments
DINAP94022
Legacy Archived
Off
Legacy WIOA
Off
Legacy WIOA1
Off
Number
94-22
Legacy Recissions
None.
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