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References: ETA Handbook NO. 401, 2nd edition; UTF On-Line Accounting System User Guide. Background: The Department of Treasury implemented the UTF On-Line Accounting System in October 1996. This system replaced the State Unemployment Data System. In addition to providing States with on-line access for drawdowns (State and Federal funds), the UTF system provides for on-line Title XII loan repayments and book adjustments between accounts. The system also provides States with on-line access to information on: deposits to and withdrawals from the UTF, by date and amount; UTF trial balance; detailed General Ledger; account balances; Title XII summary; and Reed Act transactions. The Funds Accounting Branch of Treasury's Bureau of Public Debt has recently expanded the UTF on-line system's capabilities to allow States to make CWC quarterly reimbursements through fund transfers between States' accounts. The use of this feature eliminates the administrative burden associated with the use of checks or electronic fund transfers between banks, and the loss of interest income to the UTF. Instructions from the National Office for reporting CWC reimbursements have been delayed because reporting the amount of disbursements handled through the use of this method of reimbursement requires activation of a data cell for electronic reporting on the ETA 2112. The data cell was inactivated when implementing existing electronic reporting for the ETA 2112 to prevent improper entries; the programming necessary to activate this cell is being delayed by other programming priorities, i.e., Year 2000 activities. However, since most States are now using the new feature for CWC reimbursements, interim instructions are needed for reporting on the ETA 2112. A change to the ET Handbook with the revised instructions will be issued separately. Reporting Instructions: States are to report the amount of CWC benefit payment reimbursements received from other States (deposited directly to the reimbursed State's account in the UTF) on line 16E of the ETA 2112 ("Deposits --- from other States --- interstate benefits"). States using the UTF fund transfer feature to transfer funds directly to other States' accounts to reimburse CWC charges are to enter the amount of such transfers on line 45E (Disbursements --- Other) and provide a brief explanation in the "Comments" section. If the amount reported on line 45E includes more than one type of disbursement, the "Comments" section should distinguish each type of disbursement and the related dollar amount. Action Required: Each SESA administrator is requested to reimburse CWC charges from other States using fund transfers through the Treasury UTF Accounting System and report all debits and credits resulting from use of the UTF system on the ETA 2112, in accordance with instructions in Section 4 above.

To preserve the formatting of this document, it has been converted to PDF (Portable Document Format) to retain its original layout.

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References: ET Handbook 392; ET Handbook 399; ICON User Guide; Interstate Benefit Payment Plan. UIPL NO. 23-98 Background: Historically, when an interstate initial claim was filed, it was taken by the agent State, and documentation of the claim and any weeks claimed were provided to the liable State for backdated claims. The move to remote agent State and remote liable State interstate initial claimstaking results in documentation procedural problems for both agent and liable States. Agent States are unable to obtain weeks claimed certifications from the claimant for attaching to backdated claims. Liable States using remote interstate initial claimstaking procedures have no immediate access to information which provides supporting reasons for backdating of the claims when claimants call to file. With more and more States implementing remote liable interstate initial claimstaking, a method for providing immediate access to information pertaining to prior claims that have been withdrawn or that have resulted in ineligible monetary determinations is needed. While the Interstate Inquiry (IBIQ) is available to access wage and benefit information, it does not provide all of the information that the liable State needs at the time the backdated initial claim is filed. At the request of the Interstate Conference of Employment Security Agencies' (ICESA) Interstate Benefit (IB) Committee, Model Code has been developed by Lockheed Martin Integrated Business Solutions (LMIBS) to address the problem. WIC Application: The new WIC application provides for real-time transmission of data to the ICON HUB where it will be maintained on a HUB file for access by other States. The WIC application allows the State from which a claimant has received an ineligible monetary determination, or the State against which a combined wage claim is withdrawn, to provide specific information pertaining to the claim for use by the State against which the claimant files a substitute claim by phone. The length of time that the records will be maintained on the file will be decided after a period of experience. The WIC Model Code has been installed and tested by the States Alabama, Kansas, Minnesota, Mississippi, Missouri, New Mexico, South Carolina and Wisconsin. Distribution of the Model Code and Specifications: The WIC Model Code and Specifications for this application were distributed to all States by LMIBS on May 1, 1998. Although it is recognized that Year 2000 programming will need to take priority over any other new programming, the IB committee has set a target date of July 4, 1998, for State installation and testing. The use of this application by State claimstakers is effective with initial claims taken on and after July 6, 1998. On May 4, 1998, a notification of the distribution was sent to each State's Unemployment Insurance (UI) Director with a copy to the appropriate Employment and Training Administration Regional Office. This notification is to ensure that the agency's UI Director is aware that the application has been sent to the State's designated representative and that installation needs to be scheduled. Installation of the WIC Application: To install this application, SESAs should be prepared to dedicate staff with appropriate experience to complete the necessary work in a timely manner. Dedicated connectivity to the HUB is required to support this application. There is minimal effort required for an IBM State to install the Model Code. An applications programmer will need to enter the State's postal code in the copybook, assemble 3 maps, and compile 3 CICS programs. A CICS programmer must define the transactions, maps and programs in the CICS table. It is estimated that States should be able to accomplish this in less than 2 days. Any State that is interested in installing this application, but that does not currently have a dedicated circuit to the HUB, should contact Martha Hazelrigg at the LMIBS, on (407) 306-7228, to discuss the technical requirements. Action Required: SESA Administrators are requested to take the following actions: (a) Make this directive available to all appropriate management, technical, and agent and liable operations staff; and (b) Advise the appropriate staff of the July 4, 1998 target date for installation and testing of this application.