OFCCP uses the Scheduling Letter and Itemized Listing to schedule a compliance evaluation and request AAPs and Itemized Listing data from the contractor. Copies of these two items are Figures F-3 in the Manual. The Scheduling Letter and Itemized Listing are reauthorized for the agency’s use every three years by the Office of Management and Budget (OMB) if not earlier, should the agency seek it. Therefore, COs must review the most recently authorized Scheduling Letter and Itemized Listing to ensure that they are familiar with the documents and information requested from the contractor.
COs will use a separate version of the Scheduling Letter and Itemized Listing for a focused review. For example, the Scheduling Letter and Itemized Listing for Section 503 focused reviews is in Figure F-4.
The most recently OMB-approved Scheduling Letter and Itemized Listing is sent by certified mail, return receipt requested, to the highest ranking official at the contractor’s establishment or functional unit, with a copy to the CEO at the contractor’s corporate headquarters unless the establishment and corporate headquarters are the same. The appropriate field office official signs the Scheduling Letter. The letter must include the name and telephone number of the CO who will receive the AAPs, and Itemized Listing data or the CO’s appropriate supervisor.