COs must verify that the contractor has complied with all regulatory requirements regarding personnel records.161 If the contractor’s recordkeeping is not in conformance with 41 CFR 60-1.12, 41 CFR Part 60-3, 41 CFR 60-300.80, or 41 CFR 60-741.80, the CO must record the recordkeeping violations in the SCER in Part C. Failure to preserve complete and accurate records as required by these regulations constitutes noncompliance with the contractor’s obligations. If the contractor has destroyed or failed to preserve records, the CO may presume that the information would have been unfavorable to the contractor. Additionally, if a contractor’s case file has multiple citations for recordkeeping violations and there is evidence of a recurrence, the CO will treat it as a repeat violation.162
161. See Chapter 1C02 – Regulatory Citations for Recordkeeping.
162. FCCM Chapter 8 – Resolution of Noncompliance.