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Office of the Solicitor

Privacy Act Systems - DOL/SOL-5

SYSTEM NAME:

    Workforce Investment Act Tort Claim Files.

SECURITY CLASSIFICATION:

    Unclassified.

SYSTEM LOCATION:

    Offices of the Regional Solicitors, U.S. Department of Labor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    Claimants.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Tort claims, including negligence, medical, personnel and legal reports, summaries, correspondence, and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    29 U.S.C. 1501 et seq. and the Workforce Investment Act, 29 U.S.C. 2801 et seq.

PURPOSE(S):

    To allow adjudication of claims filed under the Workforce Investment Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

    None, except for those universal routine uses contained in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Manual files.

RETRIEVABILITY:

    Name of claimant.

SAFEGUARDS:

    Files are kept in office suite that is locked after working hours.

RETENTION AND DISPOSAL:

    Upon completion of a case, the files are maintained in the Office of the Solicitor for two years, then retired to the appropriate Federal Records Center for three years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

    Regional Solicitors and Associate Regional Solicitors, U.S. Department of Labor. See the Appendix of this document for the regional addresses.

NOTIFICATION PROCEDURE:

    See system manager(s) and addresses set forth in the Appendix to this document.

RECORD ACCESS PROCEDURES:

    Inquirer should provide his or her full name, plus date and place of incident.

CONTESTING RECORD PROCEDURES:

    See record access procedures.

RECORD SOURCE CATEGORIES:

    Claimants, current and former employers, witnesses, physicians, insurance companies, attorneys, police, hospitals, other individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.