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Office of the Solicitor

Privacy Act Systems - DOL/BLS-11

SYSTEM NAMES:

    Mainframe User ID Database.

SECURITY CLASSIFICATION:

    None.

SYSTEM LOCATION:

    Electronic records stored on computer at SunGard Computer Center, Voorhees, NJ and the National Institutes of Health, Bethesda, MD. Access and maintenance occur by remote terminal in the Postal Square Building, 2 Massachusetts Ave. NE, Washington, DC 20212. Paper copy kept at above address.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

    BLS employees, BLS contractors, state agencies employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

    Records include name, ID to access system, office address and phone number, and account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

    5 U.S.C. 301

PURPOSE(S):

    To assign and maintain ID numbers to use NIH and Boeing mainframe computers, to locate mainframe users and to run an accounting program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:

    None, except for those universal routine uses listed in the General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

    Online in mainframe computer and paper copies.

RETRIEVABILITY:

    By any of the fields listed under Categories of Records in the System.

SAFEGUARDS:

    Access by authorized personnel only. Passwords are necessary for electronic retrieval. Paper files maintained in locked office.

RETENTION AND DISPOSAL:

    Reviewed at the beginning of each fiscal year to delete inactive IDs from the previous year. Data files identified for transfer to the National Archives will be transferred as specified.

SYSTEM MANAGER(S) AND ADDRESS:

    Chief, Division of Technology and Network Management, Postal Square Building, 2 Massachusetts Ave. N.E., Washington, DC 20212.

NOTIFICATION PROCEDURE:

    Mail all inquiries or present in writing to System Manager at above address.

RECORD ACCESS PROCEDURES:

    As in notification process.

CONTESTING RECORD PROCEDURES:

    As in notification process.

RECORD SOURCE CATEGORIES:

    Individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

    None.