SYSTEM NAME:
ERISA Filing and Acceptance System 2 Internet Registration Database (IREG).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration (EBSA), 200 Constitution Avenue, NW, Washington, DC 20210.
EFAST2 is located at the site of contractors, who operate the system on behalf of the Department of Labor. Contractors own the system hardware and communications and the Department of Labor owns the custom software and data.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who file/sign Form 5500 and Form 5500-SF electronically, third party software developers, and certain Government staff.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records includes the individual filer's name, street address, city, state, zip code, telephone number, fax number, e-mail address, company name, password, user type, security challenge questions and answers, User ID, and PIN.
AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
29 U.S.C. 1021 et seq., 29 U.S.C. 1135.
PURPOSE(S):
The Internet registration (IREG) application allows the public to electronically register on the EFAST2 website and obtain electronic filing credentials (User ID and PIN). These credentials are required for accessing restricted portions of the EFAST2 website, signing the Form 5500 or Form 5500-SF, and issuing authenticated web service requests to the EFAST2 system. EFAST2 will use the registration database to restrict website access, authenticate web service requests, validate filing signatures upon receipt of each filing, and to facilitate official correspondence and compliance assistance outreach. The IREG Database stores the electronic filing participant credentials. The IREG Database is populated by the IREG application.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
Filing credentials are used by the public to electronically file Form 5500 and/or Form 5500-SF through the EFAST2 Web Portal. Filing credentials are also used as electronic signatures on Form 5500 and/or Form 5500-SF filings. Filing credentials are tied to the registration data to provide the Government with contact information (i.e., name, address and phone number) for EFAST2 users. In addition to those universal routine uses listed in the General pfatory Statement to this document, the Government may use the IREG information to contact signers/transmitters of EFAST2 filings, issue official correspondence, and to provide registrants with information from EBSA's compliance assistance programs. DOL may also share the contact information with other federal agencies, if it determines by careful review that the records or information are both relevant and necessary to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity, and that the use of such records or information is for a purpose that is compatible with the purposes for which the agency collected the records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
The EFAST2 Record Schedule (N1-317-11-1) was approved by National Archives and Records Administration on May 10, 2011. All records will be maintained in accordance with the approved schedule.
STORAGE:
Files are stored electronically.
RETRIEVABILITY:
Files are retrieved by searching IREG Database by UserID, an individual's registration information (i.e., name, address, phone number, etc.) can be retrieved.
SAFEGUARDS:
Access by authorized personnel only. Computer security safeguards are used for electronically stored data.
RETENTION AND DISPOSAL:
The EFAST2 Record Schedule (N1-317-11-1) was approved by National Archives and Records Administration on May 10, 2011. All records will be maintained in accordance with the approved schedule.
SYSTEM MANAGER(S) AND ADDRESS:
EFAST2 Program Manager, Office of Technology and Information Services, Employee Benefits Security Administration, 200 Constitution Avenue, NW, Washington, DC 20210.
NOTIFICATION PROCEDURE:
Inquiries should be mailed to the System Manager.
RECORD ACCESS PROCEDURES:
A request for access should be mailed to the System Manager.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be mailed to the System Manager.
RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from individual filers, third party software developers, and certain government staff who register electronic filing credentials through the EFAST2 website.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.