Attention: This bulletin has been superseded and is inactive.
EEOICPA BULLETIN NO. 02-18
Issue Date: July 11, 2002
Expiration Date: July 11, 2003
Subject: Interim procedures for obtaining employment verification information from ORISE.
Background: The DEEOIC continues to explore and develop ways to improve the efficiency of the employment verification process. Recently, the program has started to receive employment information from a database maintained by the Oak Ridge Institute for Science and Education (ORISE) by sending lists of claims for which employment verification had been requested but not yet received.
The DEEOIC is working with the Department of Energy (DOE) to establish an Internet-based means of access to the data. In the interim, a temporary procedure is needed for obtaining employment verification information from ORISE. Because ORISE is able to provide a very quick turnaround, if the claim involves an employee who worked at a facility that is included in the ORISE database, the initial employment verification inquiry will be made to ORISE, rather than the usual DOE records contact.
Purpose: To provide interim procedures for obtaining employment verification information from ORISE.
Applicability: Claims Examiners, Senior Claims Examiners, All Supervisors, Technical Assistants, and mail room staff.
Action:
At the time that a claim is initially reviewed, if the claims examiner (CE) determines that a request for employment verification is appropriate, the CE must first check the list of facilities that are included in the ORISE database (Attachment 1).
If the employee worked at one of the facilities on that list, the CE should send an EE-5, with the top portion completed, and a copy of the EE-3 (Employment History) to ORISE.
The EE-5 packages for ORISE should be gathered in one central place in the office and mailed to ORISE once a day via overnight mail to the following address:
Jolene Jones
ORISE/CER
210 Badger Ave.
Oak Ridge, TN 37830
The CE should place a copy of the EE-5 in the case file, and enter the status code XX OS on ECMS.
When the response from ORISE is received, the CE should enter status code YY OR on ECMS, using the date it was received as the status date. The CE should then review the information sent by ORISE. If it is sufficient to verify employment for the case, the code status code EC should be entered. If it is not sufficient, the CE should proceed to request employment verification in the usual manner, by sending an EE-5 package to the appropriate DOE records contact, and entering a status code of ES on ECMS.
If the employee worked at a facility that is not included on the ORISE database, the CE should request employment verification in the usual manner.
7. The ORISE verifications consist of one or more pages showing employment dates, facilities, job titles, and other information. Attachment 2 lists the facilities and the corresponding numeric codes for those facilities. The "HT" column shows "H" for "hire" and T for "termination." The dates that are in the date column next to these codes are the hire and termination dates for the individual. The translations for the codes in the "pay" column are as follows:
H = hourly
W = weekly
M = monthly
O = operations (hourly)
S = salaried
C = construction
8. Some of the sheets show the employee's name and facility, but do not have any specific dates. These are individuals that worked at the facility, but for whom the database contains no specific dates.
9. The information available on the database is limited to certain time periods, which are different for each facility. Attachment 1 shows the earliest hire date and the latest termination date in the database for each facility. If an individual employee worked prior to or after those dates, that employment would not be reflected in the printout from ORISE. These dates do not necessarily correlate with the dates the facility was in operation.
If the information from the ORISE database is used for employment verification, a copy of the memorandum from DOE stating that data contained in the ORISE database is reliable and may be used as affirmation of employment must be placed in the case file (Attachment 3).
11. The absence of data from ORISE may not be used as the basis for stating that an employee did NOT work at a given facility.
If the claim is for a member of the SEC, and is for a specified cancer, the CE should determine whether the ORISE information confirms employment for the required number of days at the facility, during the required timeframe. If yes, place a memorandum in the file describing the relevant dates and facilities.
If the claim is for chronic beryllium disease or beryllium sensitivity, the CE should determine whether the ORISE information confirms employment at a DOE facility for at least one day when beryllium was present. If yes, place a memorandum in the file describing the relevant information.
14. If the claim is for non-SEC cancer, the CE should determine whether the ORISE information is sufficient to confirm each period of claimed DOE employment, and that the individual is a "covered employee." If yes, place a memorandum in the file describing the relevant information in the file. The dates provided by ORISE need not be precisely the same as those reported on the EE-3, however, they should be within 6 months of each other. For example, if an employee claims employment at a facility from 2/1/63-3/4/68, and ORISE confirms 3/1/63-5/1/68, the employment is confirmed. The most generous interpolation of those dates, e.g. 2/1/63-5/1/68, should be used as the period of employment in the NIOSH Referral Memo.
If the claim is for chronic silicosis, the CE should determine whether the ORISE information confirms employment for the required number of days at the facility. If yes, place a memorandum in the file describing the relevant dates and facilities.
16. If the CE is unable to verify or can only partially verify employment through use of the ORISE information, additional appropriate development, to include sending an EE-5 to the appropriate DOE records contact, should be undertaken.
Please Note that the employment history as described on the EE-3 and the employment information as reflected in the ORISE data do not have to match exactly in order for the actions described above to take place. In addition, it should be noted that the absence of information on the ORISE database should not in and of itself be the basis for a denial of the claim.
The data that was used for this exercise was obtained from ECMS on approximately May 13, 2002. If cases were coded inaccurately, or if DOE has responded since that time, the information from ORISE may not be useful.
Training should be conducting on these procedures as soon as possible.
Disposition: Retain until the indicated expiration date.
PETER M. TURCIC
Director, for Division of Energy Employees
Federal Employees’ Compensation Occupational Illness Compensation
Distribution List No. 1: Claims Examiners, Supervisory Claims Examiners District
Medical Advisers, Systems Managers, Technical
Assistants, Rehabilitation Specialists, and
Staff Nurses, Technical Assistants, Customer Service Representatives, Fiscal Officers, FAB District Managers, Operation Chiefs, Hearing Representatives, District Office Mail & File Sections
| Facility Name | Total | # with Hire Date | Earliest Hire | # with Term Date | Latest Term |
|---|---|---|---|---|---|
| Argonne | 4994 | 4999 | 03/05/1942 | 163 | 09/30/1988 |
| Baneberry | 891 | 0 | |||
| Battelle-Columbus | 90 | 90 | 05/05/1952 | 68 | 08/29/1986 |
| Bethlehem | 57 | 0 | |||
| Bettis | 12462 | 3587 | 07/22/1940 | 138 | 02/01/1984 |
| Brookhaven | 155 | 154 | 11/11/1946 | 136 | 09/30/1985 |
| CARL | 3 | 3 | 07/15/1949 | 3 | 03/31/1976 |
| CEER | 5 | 5 | 02/01/1960 | 5 | 12/31/1981 |
| Charleston NS | 167 | 167 | 03/29/1938 | 88 | 09/17/1979 |
| Electro Met | 329 | 292 | 07/15/1933 | 177 | 07/23/1947 |
| Energy Systems Group | 45 | 45 | 06/11/1952 | 39 | 10/20/1978 |
| Fermi Lab | 10 | 10 | 07/01/1968 | 3 | 11/08/1985 |
| Fernald | 7300 | 7290 | 08/29/1950 | 6298 | 12/26/1989 |
| General Dynamics-Groton | 295 | 294 | 06/01/1939 | 220 | 11/30/1978 |
| Hanford | 7 | 7 | 5 | 04/29/1977 | |
| Hanford | 129 | 0 | |||
| Hanford-Construction | 13206 | 12953 | 02/13/1947 | 8651 | 09/30/1982 |
| Hanford-Operations | 56588 | 51734 | 01/01/1944 | 37724 | 01/02/1983 |
| Harshaw | 757 | 0 | |||
| Holmes&Narver | 20644 | 20380 | 08/10/1933 | 19140 | 04/03/1980 |
| INEEL | 66 | 153 | 03/22/1951 | 111 | 01/30/1981 |
| Ingalls | 7163 | 0 | |||
| K-25 | 47941 | 47809 | 01/04/1943 | 44683 | 01/31/1993 |
| KAPL | 10432 | 9918 | 09/15/1943 | 6826 | 12/29/1979 |
| Knolls-Idaho | 2 | 2 | 03/01/1967 | 1 | 11/30/1972 |
| Knolls-Kesserling | 3 | 3 | 08/15/1974 | 3 | 09/30/1976 |
| Knolls-Windsor | 12 | 12 | 07/12/1956 | 11 | 04/16/1979 |
| Lawrence Berkeley | 434 | 429 | 01/01/1942 | 367 | 12/31/1984 |
| Lawrence Livermore-NTS | 485 | 482 | 01/10/1952 | 380 | 04/29/1986 |
| Lawrence Livermore-NTS | 21738 | 21621 | 01/01/1942 | 13981 | 07/18/1987 |
| Linde | 1551 | 1550 | 01/13/1941 | 1545 | 12/31/1949 |
| Los Alamos | 23288 | 428 | 01/25/1943 | 341 | 01/31/1990 |
| Mallinckrodt | 3259 | 3503 | 09/30/1930 | 2907 | 07/15/1986 |
| Mare Island Shipyard | 127 | 126 | 02/12/1940 | 79 | 09/13/1979 |
| Middlesex | 387 | 39 | 12/11/1943 | 8 | 04/30/1948 |
| Mound | 7415 | 6299 | 09/05/1940 | 4524 | 07/15/1987 |
| MREM -Hanford | 8 | 0 | 12/01/1944 | ||
| Naval Reactor Facility | 61 | 61 | 09/19/1951 | 49 | 02/01/1979 |
| New Brunswick Lab | 10 | 0 | |||
| Newport News | 180 | 180 | 04/13/1936 | 76 | 06/01/1979 |
| Norfolk Shipyard | 115 | 110 | 04/08/1940 | 65 | 08/10/1979 |
| ORNL | 26940 | 26694 | 01/29/1943 | 22143 | 02/03/1993 |
| Pacific Test Site | 5 | 0 | |||
| Paducah | 5727 | 3902 | 01/12/1944 | 2494 | 07/31/1991 |
| Pantex | 7422 | 0 | |||
| Pearl Harbor Shipyard | 58 | 58 | 07/15/1939 | 21 | 07/15/1979 |
| PETC | 1156 | 1146 | 09/30/1935 | 817 | 09/17/1993 |
| PNL | 3 | 3 | 04/07/1947 | 1 | 08/15/1980 |
| Portsmouth Gas Diff | 9237 | 8 | 08/03/1953 | 10 | 07/15/1980 |
| Portsmouth Shipyard | 21226 | 171 | 07/28/1939 | 88 | 08/30/1979 |
| REECO-NTS | 132 | 78 | 02/02/1952 | 67 | 05/30/1980 |
| Rocky Flats | 9586 | 920 | 07/15/1951 | 905 | 10/15/1988 |
| Rust Engineering | 2686 | 2678 | 11/20/1962 | 2349 | 12/22/1985 |
| SAM Labs | 2309 | 2174 | 01/15/1940 | 2093 | 12/15/1964 |
| Sandia | 24685 | 24681 | 07/16/1939 | 17742 | 07/29/1981 |
| Savannah River | 21472 | 21049 | 11/06/1950 | 14328 | 03/31/1989 |
| Savannah River Lab | 111 | 1 | |||
| Shippingsport | 17 | 17 | 01/16/1942 | 6 | 08/01/1978 |
| TEC | 47107 | 47126 | 01/12/1941 | 47120 | 12/14/1947 |
| Y-12 | 23773 | 23473 | 05/04/1947 | 17774 | 10/04/1992 |
| Zia | 15310 | 0 |
| LOW | LABEL |
|---|---|
| 1 | NLO – NATIONAL LEAD OF OHIO |
| 2 | MND – MOUND |
| 3 | MCW – MALLINCKRODT CHEMICAL WORKS |
| 4 | TEC – TEC (TEC ONLY ON SSS) |
| 5 | K25 – K-25 (K-25 ONLY ON SSS) |
| 6 | Y12 – Y-12 (Y-12 ONLY ON SSS) |
| 7 | X10 – X-10 (X-10 ONLY ON SSS) |
| 8 | SAM – SAM LABS |
| 9 | PAD – PADUCAH |
| 10 | AMES – AMES |
| 11 | OR – *TEC & OTHERS (SSS) |
| 12 | OR – *Y-12 & OTHERS (SSS) |
| 13 | ASH – ASHTABULA |
| 14 | BART – BARTLESVILLE |
| 15 | OR – *K-25 & OTHERS (SSS) |
| 16 | BATE – BATES |
| 17 | OR – *X-10 & OTHERS (SSS) |
| 18 | BATT – BATTELLE-COLUMBUS |
| 19 | BET – BETTIS ATOMIC POWER LAB |
| 20 | BROO – BROOKHAVEN |
| 21 | LIN – LINDE |
| 22 | SR – SAVANNAH RIVER |
| 23 | SRPL – SAVANNAH RIVER PLANT |
| 26 | CEER – CENTER FOR ENERGY & ENVIRONMENT RESEARCH |
| 27 | CNS – CHARLESTON NAVAL SHIPYARD |
| 28 | CARL – COMPARITIVE ANIMAL RESEARCH LAB |
| 29 | ESG – ENERGY SYSTEMS GROUP |
| 30 | ENVM – ENVIRONMENTAL MEASURMENTS |
| 31 | OR – *OAK RIDGE EMPLOYEES (SSS) |
| 32 | FERM – FERMI |
| 33 | FMCL – FRANKLIN MCLEAN |
| 34 | GDYN – GENERAL DYNAMICS-GROTON SHIPYARD |
| 35 | GFER – GRAND FORKS ENERGY RES |
| 36 | ICP – IDAHO CHEMICAL PROCESSING |
| 37 | INEL – IDAHO NATIONAL ENG LAB |
| 38 | ING – INGALLS |
| 39 | ITR – INHALATION TOXICOLOGY RESEARCH |
| 40 | KCP – KANSAS CITY PLANT |
| 41 | KAPL – KNOLLS ATOMIC POWER LAB |
| 42 | KNIS – KNOLLS - IDAHO SITE |
| 43 | KNWS – KNOLLS - WINDSOR SITE |
| 44 | LRLA – LAB OF RADIOBIOLOGY - L.A. |
| 45 | LRSF – LAB OF RADIOBIOLOGY - SAN FRAN |
| 46 | LARA – LARAMIE |
| 47 | LAWB – LAWRENCE BERKELEY |
| 48 | LLNT – LAWRENCE LIVERMORE - NTS |
| 49 | HANM – MREM CODE FOR NANFORD INCIDENTS/ACCIDENT |
| 50 | HANP – HANFORD PRODUCTION – PHASING OUT THIS CODE |
| 51 | HANF – HANFORD – PHASING OUT THIS CODE |
| 52 | LANL – LOS ALAMOS NATIONAL LABORATORY |
| 53 | RF – ROCKY FLATS |
| 54 | BANE – BANEBERRY |
| 55 | LLL – LAWRENCE LIVERMORE LAB |
| 56 | - *LOS ALAMOS-MOUND-ROCKY FLATS (SSS) |
| 57 | SIMO - SIMONDS SAW & STEEL |
| 58 | - *WELDERS (SSS) |
| 59 | ELEC – ELECTRO METALLURGICAL CO |
| 60 | REM5 – REM5 (SSS) |
| 61 | MSEX – MIDDLESEX |
| 62 | ARG – ARGONNE (5 REM ONLY) |
| 63 | MARE – MARE ISLAND SHIPYARD |
| 64 | MORG – MORGANTOWN |
| 65 | MDPR – MSU/DOE PLANT RESEARCH |
| 66 | NRF – NAVAL REACTORS FACILITY |
| 67 | REEC – REECO - NEVADA TEST SITE |
| 68 | NBL – NEW BRUNSWICK LAB |
| 69 | NNSY – NEWPORT NEWS SHIPYARD |
| 70 | NORF – NORFOLK SHIPYARD |
| 71 | NOTR – NOTRE DAME RESEARCH LAB |
| 72 | ORAU – OAK RIDGE ASSOCIATED UNIVERSITIES |
| 73 | PNWL – PACIFIC NORTHWEST LAB |
| 74 | PTS – PACIFIC TEST SITE |
| 75 | PANT – PANTEX AMARILLO PLANT |
| 76 | PHSY – PEARL HARBOR SHIPYARD |
| 77 | PINE – PINELLAS |
| 78 | PETC – PITTSBURGH ENERGY TECHNOLOGICAL CENTER |
| 79 | PORT – PORTSMOUTH GASEOUS DIFFUSION |
| 80 | PSY – PORTSMOUTH SHIPYARD |
| 81 | PPPL – PRINCETON PLASMA PHYSICS LAB |
| 82 | PSSY – PUGET SOUND SHIPYARD |
| 83 | RLD – RADIOBIOLOGY LAB - DAVIS |
| 84 | RLU – RADIOBIOLOGY LAB - UTAH |
| 85 | SAN – SANDIA NATIONAL LABORATORY |
| 86 | SHIP – SHIPPINGSPORT ATOMIC POWER |
| 87 | SLA – STANFORD LINEAR ACCELERATOR |
| 88 | UROC – UNIVERSITY OF ROCHESTER |
| 89 | URF – URANIUM RESOURCES FACILITY |
| 90 | KNKE – KNOLLS - KESSELRING SITE |
| 91 | HNC – HANFORD - OPERATIONS |
| 92 | HCON – HANFORD - CONSTRUCTION |
| 93 | - *DISCREPANCIES, UNKNOWN, NOMATCH (SSS) |
| 94 | HAR – HARSHAW |
| 95 | RUST – RUST ENGINEERING |
| 96 | ALOO – ALOO (LASL) |
| 97 | ZIA – ZIA (LASL) |
| 98 | HN – HOLMES & NARVER - NTS |
| 100 | OR – UNION CARBIDE(X10, Y12, K25) |
| 101 | MED – MANHATTAN ENGINEERING DISTRICT |
| 102 | LOOW – LAKE ONTARIO ORDINANCE WORKS |
| 103 | - *ALL OAK RIDGE - STILL EMPLOYED |
| 104 | - *MED SITES ALL |
| 105 | MREM – MREM SYSTEM NON-DOE EMPLOYEES |
| 106 | - *CAROLYN MURPHYS GROUP (SSS) |
| 107 | OR – OAK RIDGE (GENERAL) – TEC, X10, Y12, K25 |
| 108 | BETH – BETHLEHEM STEEL |
| 109 | MMES – NON-OR MARTIN MARIETTA ENERGY SYSTEMS |
| 110 | FC – FERCLEVE CORPORATION |
| 111 | TVA – TENNESSEE VALLEY AUTHORITY |
| 112 | NUC – GENERAL CATEGORY FOR NUCLEAR POWER PLANT |
| 113 | LANO – NOT LOS ALAMOS LAB. WORKERS (OTHERS) |
| 114 | CHOO – CHICAGO OPERATIONS OFFICE |
| 115 | IAAP – IOWA ARMY AMUNITION PLANT BURLINGTON IA |
| 116 | NTS – NEVADA TEST SITE |