Letter L-39: Progress Report Response Letter

[Date]

[Name of CEO]

[Title of CEO]

[Company Name]

[Street Address]

[City, State, Zip Code]

Dear [insert name of CEO]:

On [insert date], the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) received your progress report under a [insert as appropriate: Conciliation Agreement or insert the name of the report causing the progress report] entered into by [insert name of contractor] on [insert date].

The terms of the [insert as appropriate: Conciliation Agreement or the name of the appropriate report] require that [insert name of contractor] submit certain items as a part of its progress report.  Your submission must include [list items required here] and you provided the below listed items.

[List items submitted] 

This office reviewed and conducted the appropriate analyses on [insert the date analysis done] on the items you submitted.  [Explain whether the progress report is acceptable or whether the CO needs additional information.]

[Insert one of the below paragraphs as appropriate]

#1: Use if it is a final progress report:

This is your final progress report. However, as long as [insert contractor name] is a federal contractor, [insert contractor name] is required to comply with all regulatory provisions of Executive Order 11246, as amended; Section 503 of the Rehabilitation Act of 1973 (Section 503), as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended; and implementing regulations at 41 CFR Chapter 60.

#2: Use if it is an interim progress report:

This is not a final progress report. Therefore, we remind you that the next progress report is due on [insert date].  As long as [insert contractor name] is a federal contractor, [insert contractor name] is required to comply with all regulatory provisions of Executive Order 11246, Section 503, VEVRAA and implementing regulations at 41 CFR Chapter 60. 

If you have any questions, please contact [insert name of compliance officer], compliance officer, at [insert contact information] to schedule a meeting or telephone conference.

Sincerely,

[insert name of the District Director or Assistant District Director]

District Director or Assistant District Director

cc: [insert the name of the corporate CEO]

[insert the name of the designated representative]